request for proposals maintenance/operations facility ...€¦ · 5/10/2018 · one (1) cleaver...

Bloomington Public Transportation Corporation

Request for Proposals

Maintenance/Operations Facility

Preventative Maintenance Program and

Technical Support

October 5, 2018 Bloomington Public Transportation Corporation 130 West Grimes Lane Bloomington, Indiana 47403

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REQUESTS FOR PROPOSALS

BUILDING AND FACILITY

PREVENTATIVE MAINTENANCE PROGRAM

1. NOTICE TO PROPOSERS

Proposals will be received by the Bloomington Public Transportation Corporation

(hereafter BPTC) for the provision of professional services in the form of a Building and

Facility Preventative Maintenance Program and Technical Support. Such proposals shall

be received by BPTC, 130 W. Grimes Lane, Bloomington, Indiana, 47403, until 4:00

P.M. local time, on November 9, 2018, at which time and place all proposals will be

publicly opened. The Request for Proposals (RFP) document can be obtained at the

above address. Any requests for exceptions to the Request for Proposals document must

be received by BPTC by October 26, 2018, at 4:00 p.m., local time. Such requests for

deviation shall be subject to approval of the BPTC. Otherwise, it shall be construed that

items offered are in strict compliance with the Request for Proposals documents and the

successful offeror will be held responsible for meeting all aspects of the RFP. The BPTC

reserves the following rights: to waive clarifications and exceptions in awarding a

contract in the best interest of the BPTC, to accept or reject any or all proposals, to waive

any or all irregularities, and to award the contract to the responsive and responsible

offeror whose proposal is determined by the BPTC to be in its best interest.


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2. INTRODUCTION

The Bloomington Public Transportation Corporation (BPTC) is an independent public

corporation established under Indiana law. BPTC provides fixed route and demand

response transit service to the City of Bloomington.

BPTC operates out of a modern facility located at 130 W. Grimes Lane in Bloomington,

Indiana. The facility is shared by Indiana University Campus Bus and the BPTC.

Together, IU Campus Bus and BPTC operate a fleet of over 70 buses and vans

maintained and stored at this facility. BPTC owns the facility and IU owns the land.

BPTC contracts with an independent contractor to provide facility preventative

maintenance services and technical support. The $6.25 million facility opened in the

spring of 1997 and has approximately 70,000 square feet under roof including the bus

storage area. Features of the facility include the following:

Nine (9) vehicle service bays with overhead doors

Two (2) wash bays with four (4) overhead doors

Four (4) hydraulic vehicle hoists (lifts)

Two (2) vehicle service pits

Fire alarm and suppression system

Quincy Air Compressor & Dryer

Ingersol Rand Air Compressor & Dryer

Trane Air Conditioning Unit (2 Circuit)

Trane Air Handler Unit (7.5 hsp)

One (1) Cleaver Brooks Boiler

One (1) Crest Boiler

State Hot Water Boiler (gas)

AO Smith Hot Water Boiler (electric)

Four (4) Bell & Gossett Pumps

Twelve (12) VAV Boxes

Thirteen (13) Exhaust Fans

Twenty-six (26) Propeller UH’s

Four (4) Fan Coil UH’s

Six VFD Drives

Trane Forced Air Furnace

Trane Rooftop A/C Unit

Backflow Preventers

Water Treatment System

Automatic Bus Washer

Bus Washer Water Softener System

Bus Vacuum System

Emergency Generator

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3. SCOPE OF WORK

General. The purpose of this Request for Proposals (RFP) is to solicit proposals from

qualified firms capable of providing a comprehensive preventative maintenance program

and technical support program for the Maintenance/Operations Facility of the

Bloomington Public Transportation Corporation (BPTC) located at 130 W. Grimes Lane,

Bloomington, Indiana.

Preventative Maintenance Program. The successful proposer shall coordinate most

preventative maintenance services on the buildings, systems, and equipment indicated

within this RFP and act as the single point of contact for the facility on behalf of BPTC

and Indiana University Campus Bus Service. The successful proposer shall provide a

Project Manager to coordinate the ongoing maintenance of all systems and act as a

consultant on all building systems maintenance issues.

In order to reduce costs, the BPTC and the Indiana University Campus Bus Service shall

purchase some material and services directly from outside vendors or service providers.

In some cases, the successful proposer may coordinate these responsibilities for the

Maintenance/Operations Facility.

The particulars of the base services and materials that are covered as a part of the

preventative maintenance program are summarized in the Facility Maintenance Plan as

attached in Exhibit A. The successful proposer shall follow the Facility Maintenance

Plan and perform all the preventative maintenance program services and tasks as

identified in the Plan

Technical Support Program. The successful proposer shall cooperatively work with

BPTC to review, analyze, and identify practical solutions to facility maintenance issues

and problems. In some cases, BPTC may use the successful proposer to perform services

above and beyond the scope of the preventative maintenance program.

The successful proposer shall provide emergency corrective repairs to the BPTC facility

upon request, 24 hours per day, seven days a week, 365 days per year as part of the

Technical Support Program.

Documentation of Services. Documentation of all services performed is an essential

element of this project. The successful proposer shall provide BPTC with complete and

well organized documentation of all services performed including a description of the

preventative maintenance activities or corrective repairs performed, labor hours, materials

used, date services performed, name of the person performing the work for the contractor,

and shall present such documentation to the BPTC General Manager or his designee for

review and approval. Such documentation shall be maintained by the successful proposer

in binders and chronologically organized consistent with the tasks and schedule outlined

in the Facility Maintenance Plan in Exhibit A. The documentation shall be kept up-to-

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date by the successful proposer and shall allow BPTC staff to very easily and quickly

monitor the successful proposer’s timeliness in adhering to the preventative maintenance

schedule. The documentation must be detailed and thorough in describing all activities

and tasks performed. Preventative maintenance task sheets for features and equipment

included in the facility are included in Exhibit B. Tasks sheets included in Exhibit B

demonstrate examples of the services to be performed.

Regular Communication. The successful proposer’s project manager will meet at least

every six months with the BPTC General Manager and IU Campus Bus Operations and/or

their designee(s). The successful proposer’s project manager shall coordinate with the

parties to arrange the date and time of each quarterly meeting. Topics for typical

meetings shall include updates on the preventative maintenance program and the

timeliness of the successful proposer in competing scheduled activities and tasks, status

of preventative maintenance documentation, and any other issues that may require

discussion.

Project Schedule. The following is the projected schedule for procurement, award, and

implementation:

Estimated Date Project Milestone

October 5, 2018 Issuance of Request for Proposals

October 19, 2018 Pre-Proposal Meeting, 10:00am, local time

October 26, 2018 Request for Exceptions, Deviations, or Approved

Equals Due to BPTC by 4:00 p.m., local time.

November 2, 2018 Responses Issued to Prospective Proposers by

BPTC on Requests for Exceptions, Deviations, or

Approved Equals.

November 9, 2018 Proposals Due to BPTC by 4:00 p.m., local time.

November 20, 2018 Selection of Contractor (contract award) by BPTC.

December 1, 2018 Implementation by Selected Contractor.

Contract Term. Term of this contract shall be for three (3) years with a BPTC option for

three (3) additional one (1) year extensions. BPTC shall have sole discretion in the

exercising of any options.

4. PRE-PROPOSAL MEETING

An optional pre-proposal meeting will be held on October 19, 2018 at 10:00 a.m., local

time, in the conference room at the BPTC offices located at 130 W. Grimes Lane in

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Bloomington, Indiana. The purpose of the pre-proposal conference is to receive questions

and comments regarding this RFP and scope of work. Prospective proposers who are

unable to attend the pre-proposal conference may submit questions in writing to the

General Manager, to be received by 10:00 a.m., local time, on October 19, 2018. A

response to the pre-proposal conference questions and other questions received in writing

will be sent to all parties as an addendum to the RFP.

5. DEVIATIONS, APPROVED EQUALS, AND EXCEPTIONS

Requests for deviations, approved equals or exceptions to the Request for Proposals

and/or Scope of Work must be received by BPTC, in writing, using the attached

"Deviation, Approved Equal, Exceptions Request Form" (see Exhibit C), not later than

October 26, 2018, 4:00 p.m., local time. Any such request must be fully supported with

technical data or other pertinent information as evidence to support that such exception is

equal or superior to the specification requirement. BPTC shall notify in writing those

firms submitting such requests of their specific acceptance or rejection, item by item, by

November 2, 2018. If formal requests for deviations, approved equals, or exceptions are

not received in writing by October 26, 2018, 4:00 p.m., local time, submitted proposals

will be interpreted to comply with, and meet exactly the BPTC RFP and Scope of Work.

6. INSTRUCTIONS TO PROPOSERS

Proposals shall contain information that is relevant and demonstrates the proposer’s

capabilities to successfully undertake the project. Proposers are responsible for meeting

all terms and conditions described in this Request for Proposals (RFP), the Scope of

Work, and the attached Facility Maintenance Plan as shown in Exhibit A. Proposers

should endeavor to limit proposals to about twenty-five (25) pages or less. An original

and four (4) copies of the proposals shall be provided. For proposals to be accepted as

responsive, the following items shall be included in all proposals:

A. Preventative Maintenance Program Cost Proposal

Proposers shall submit a complete base cost proposal that outlines the annual

cost of the proposer’s base services to be performed in complete accordance

with the Facility Maintenance Plan included in this RFP as part of this project

for three (3) years plus options for three (3) one year extensions. In addition,

proposers shall submit a schedule of costs for corrective repair services to be

performed above and beyond the scope of this RFP. Proposer must fully

complete, sign, and date their cost proposal. Proposers shall include all

project costs within the cost proposal. Any deviations or exceptions made by

a proposer to the Scope of Work included in this RFP and not approved by

BPTC in advance may render the proposer’s cost proposal as non-responsive.

Proposers may, in addition to their base cost proposal, submit optional cost

alternative proposals that BPTC may consider. Such alternative cost

proposals may include services and products not provided in the base cost

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proposal. BPTC reserves the right not to exercise options for any items

included in any alternative cost proposals.

B. Description of Firm’s Capabilities and Experience

Proposals shall include a description of the organization or firm including its

legal status, authority and or licenses to operate. The description shall include

the major business functions, history, and organizational structure including

location of firm’s headquarters and major offices, management organization

with names and locations of managing director(s) for this project. The

description shall include a list of current and past clients for which similar

services have been provided. Such client list shall include the client

organization name, address, contact person, telephone number, email address

proposer’s responsibilities for the client, and years that service was provided.

C. Description of the Proposed Facility Maintenance Program

The proposer shall submit a detailed facility maintenance program that meets

or exceeds the services and tasks identified in the Facility Maintenance Plan in

Exhibit A. The program shall outline what services and materials are included

as part of the overall scope and what services and materials are not included.

A preventative maintenance schedule shall be included that illustrates the

various tasks to be performed and when such tasks would be performed.

D. Description of the Proposed Program to Document All Services Provided

Proposers shall describe their proposed program to document all services

provided as part of this project. Such program shall go into detail to describe

the documentation to be provided, how it will be organized, and the

information contained within the documentation. Proposers shall identify by

name and title the person responsible for maintaining project binder and

documentation.

E. Description of Proposed Financial, Management, and Technical Resources

Proposals shall include a description of the firm’s financial resources and

history of financial stability. Proposer may demonstrate financial stability by

providing financial statements and/or audits including an income statement

and balance sheet, supplemented if necessary by evidence of credit line or

other resources to demonstrate financial capacity to successfully undertake the

project. In addition, the proposal shall include a description of its

management plan indicating how it proposes to successfully manage the

project including technical resources.

F. Description of the Firm’s Personnel to Be Assigned to the Project

Proposals shall include a description of experience and qualifications of the

personnel assigned to participate in the project detailing the positions and the

number of employees in each position. In addition, the proposal shall identify

by name and describe the experience and qualifications through use of a

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resume for individuals assigned locally as the project manager and any

mechanics or technicians expected to regularly perform preventative

maintenance functions.

G. Description of the Proposed Program to Maintain Regular Communication

Proposers shall describe their proposed program to maintain regular

communication with BPTC including regular meetings every six months and

any other mechanisms to maintain contact.

7. IDENTIFICATION REQUIREMENTS FOR PROPOSALS

Proposals shall be received no later than 4:00 p.m., local time, November 9, 2018 at the

offices of the Bloomington Public Transportation Corporation, 130 W. Grimes Lane,

Bloomington, Indiana, 47403. Each package or envelope containing proposals shall bear

the following caption:

BPTC General Manager


130 W. Grimes Lane

Bloomington, IN 47403

Proposal for Facility Maintenance Program

Proposal Opening Date: November 9, 2018, 4:00 p.m., local time.

8. ADDENDUM

Any change in the conditions or terms of this RFP will be accomplished by written

addendum sent to prospective proposers. All such addenda shall become part of the

contract.

9. RIGHTS OF REJECTION

The BPTC reserves the right to postpone the proposal opening date for its own

convenience and to reject any or all proposals for any reason. The BPTC also reserves

the right to reject all proposals and exercise an existing one year contract option with the

firm that has the current contract for providing services.

10. RESPONSIVE PROPOSERS

The BPTC Board Chair shall determine if each proposer is responsive. The

responsiveness of each proposer shall be determined by its conformance to the scope of

work, instructions to proposers, and legal requirements of the RFP. Any proposer that

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fails to conform to the essential requirements of the RFP shall be deemed non-responsive,

and accordingly rejected.

11. RESPONSIBLE PROPOSERS

The BPTC Board Chair shall determine if each proposer is responsible. BPTC shall

award contracts only to responsible proposers who possess the potential to perform

successfully under the terms and conditions of the Request for Proposals. Consideration

shall be given to such matters as proposer integrity, record of past performance, and

accessibility to financial and technical resources. The proposer shall affirmatively

demonstrate its responsibility and, when necessary, the responsibility of any proposed

subcontractors. If information obtained by BPTC clearly indicates that the proposer is not

responsible and BPTC has doubts about the productive capacity or financial strength of a

proposer which cannot be resolved affirmatively, a determination that the proposer is

non-responsible shall be rendered.

12. WITHDRAWING PROPOSALS

After proposals are opened by BPTC, the proposer may not withdraw proposals for sixty

(60) calendar days. However, prior to the date/time set for the proposal opening,

proposals may be modified or withdrawn by the proposer’s authorized representative in

person, or by written notice. If proposals are modified or withdrawn in person, the

authorized representative shall make his identity known and shall sign a receipt for the

proposal. Written notices shall be received in the BPTC’s General Offices no later than

the exact date/time for proposal opening.

13. COMMUNICATIONS WITH PROPOSERS

After release of the RFP, all communication must be in writing to the BPTC General

Manager. The BPTC General Manager’s written response will be sent to all proposers

and prospective proposers.

14. ERRORS IN PROPOSALS

Proposers or their authorized representatives are expected to fully inform themselves as to

the conditions, requirements, and scope of work before submitting proposals. Failure to

do so shall be at the proposer's own risk and he/she cannot secure relief on the plea of

errors.

15. BASIS OF EVALUATION AND CONTRACT AWARD

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Proposals shall be scored by an evaluation committee possibly consisting of BPTC staff,

IU Campus Bus staff, and/or BPTC Board members based on the evaluation criteria and

point values shown in the following:

Evaluation Criteria Point Value

A. Cost 300

B. Capability and experience of the firm in providing facility

preventative maintenance and corrective repair services.

100

C. Quality and adequacy of proposer’s facility preventative

maintenance program.

300

D. Quality and adequacy of the proposed program to document all

services provided.

300

E. Quality and adequacy of financial, managerial and technical

resources to successfully carry out the required services.

100

F. Capability and experience of personnel to be assigned to the

project.

300

G. Quality and adequacy of the proposed program to maintain regular

communication with BPTC.

100

Total 1,500

The BPTC reserves the right to preliminarily score proposals and interview finalists prior

to final scoring of proposals. The BPTC assumes no liability for any costs incurred by

any individuals or firms responding to this RFP or participating in any interviews. A

contract shall be awarded to the responsible proposer whose proposal is most

advantageous to the BPTC, with cost and other factors considered.

16. FINANCIAL STATEMENTS

Proposers may be requested to submit financial statements to demonstrate that the

proposer is financially responsible to receive the award.

17. TAXES

BPTC is exempt from payment of federal, state, and local taxes. As such, taxes shall not

be included in proposal prices. BPTC shall furnish the necessary tax exemption

certificates.

18. TIMELY COMPLETION

All proposers by virtue of submitting a proposal agree to meet the project schedule as

included in the Scope of Work of this RFP.

19. ASSIGNMENT OF CONTRACT

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This contract may not be assigned in whole or in part without the written consent of

BPTC.

20. SUBCONTRACTING

Subcontracting to other firms, corporations, partnerships, agencies, or individuals for the

actual provision of services is not allowed without the advanced written approval of the

BPTC. Proposers shall include any proposed subcontractors in their proposal.

21. APPLICABLE LAW AND VENUE

The work performed by the successful proposer in response to this RFP shall be in

compliance with all applicable Federal, state and local laws and their respective rules and

regulations. This compliance shall be at the successful proposer's expense.

Venue for any legal action arising out of this contract and between the parties hereto shall

be exclusively in Monroe County, Indiana.

22. INDEMNIFICATION

The selected firm shall indemnify and hold harmless the Bloomington Public

Transportation Corporation, as well as any of its agents, officials, and employees, from all

claims, demands, actions, liabilities, losses, suits, judgments, costs, and expenses, which

may directly or indirectly arise from, or be incurred as a result of the firm's acts or

omissions, including acts or omissions of its employees, servants, and agents. The BPTC

will give prompt notice of any suits or claims instituted and will give all needed

information to the firm for defending itself through counsel.

23. PROTEST PROCEDURES

Protests may be made by prospective proposers or proposers whose direct economic

interests would be affected by the award of a contract or by failure to award a contract.

BPTC will consider all protests requested in a timely manner regarding the award of a

contract, whether submitted before or after an award. All protests are to be submitted in

writing to the Bloomington Public Transportation Corporation, 130 W. Grimes Lane,

Bloomington, Indiana, 47403. Protest submissions shall be concise, logically arranged,

and clearly state the grounds for the protest. Protest submissions shall be concise,

logically arranged, and clearly state the grounds for the protest. Protests must include at

least the following information:

A. Name, address, and telephone number of the protester;

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B. Identification of the solicitation or contract which the protest concerns;

C. A detailed statement of the legal and factual grounds of the protest, including

copies of relevant documents;

D. A statement as to what relief is requested;

Protests must be submitted to BPTC in accordance with these procedures and the time

requirements listed herein. For the purpose of this section, the following definitions shall

apply:

DAYS: Refers to calendar days

FILE OR SUBMIT: Refers to the date of receipt by BPTC

INTERESTED PARTY BY BPTC: Refers to an actual or prospective bidder, or offeror,

whose direct economic interest would be affected by the award of the contract, or by

failure to award the contract. May also include a subcontractor or supplier, provided they

have a substantial economic interest in a portion of the RFP.

FEDERAL LAW OR REGULATION: The violation of any valid requirement imposed

by Federal statute or regulation governing contracts awarded pursuant to a grant

agreement. This includes the requirements as stated in FTA C4220.1F and any

subsequent updates.

Oral protests not followed up by a written protest will be disregarded. The General

Manager may request additional information from the appealing party and information or

a response from other bidders, which shall likewise be submitted in writing to the General

Manager not later than five (5) days from the date of BPTC's request. So far as

practicable, appeals will be decided upon the basis of the written appeal, information, and

written response submitted by the appealing party and other bidders; all parties are urged

to make written submissions as complete as possible. Failure of any party to timely

respond to a request for information will be deemed by BPTC that such party does not

desire to participate in the proceeding, does not contest the matter, or does not desire to

submit a response; and, in such event, the protest will proceed and will not be delayed

due to the lack of a response. Upon receipt and review of written submissions and any

independent evaluation deemed appropriate by BPTC, the General Manager shall either

(a) render a decision on all substantive issues, or (b) at the sole election of the General

Manager, conduct an informal hearing at which the interested participating parties will be

afforded an opportunity to present their respective positions and facts, documents,

justification, and technical information in support thereof. Following the informal

hearing, the General Manager shall render a decision on all substantive issues, which

shall be final and advise all interested parties thereof in writing, but no later than ten (10)

days from the date of the informal hearing.

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The decision to open a bid or award a contract prior to the resolution of a protest rests

with BPTC. However, on any protest that is accepted by FTA, an adverse decision on the

protest by FTA could jeopardize funding for that procurement action.

Pre-Proposal Opening. Protests alleging restrictive specifications or improprieties which

are apparent prior to proposal opening or receipt of proposals must be submitted in

writing to the General Manager and must be received seven (7) days prior to proposal

opening or closing date for receipt of proposals. If the written protest is not received by

the time specified, proposals may be received and award may be made in the normal

manner, unless the General Manager determines that remedial action is required. Where

a written protest against the opening of a proposal is received in the time specified, that

opening will not occur prior to seven (7) days after resolution of the protest unless BPTC

determines that:

The items to be procured are urgently required;

Delivery or performance will be unduly delayed by failure to make award promptly; or

Failure to make award will otherwise cause undue harm to BPTC or the Federal

Government; and

If FTA funds are involved, BPTC is willing to pay all the cost of the project if FTA

decides not to participate in funding the project.

Pre-Award. Protests against the making of an award must be submitted in writing to the

General Manager and received by the General Manager within seven (7) days of the

proposal opening.

Notice of the protest, and the basis therefore, will be given to all prospective proposers.

In addition, when a protest against the making of an award is received and it is

determined to withhold the award pending disposition of the protest, the proposers

whose proposals might become eligible for award shall be requested, before expiration of

the time for acceptance, to extend or withdraw their bid.

Where a written protest against the making of an award is received in the time specified,

award will not be made prior to seven (7) days after resolution of the protest unless BPTC

determines that:




Government; and

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Post-Award. In instances where the award has been made, the contractor shall be

furnished with the notice of the protest and the basis therefore. If the contractor has not

executed the contract as of the date the protest is received by BPTC, the execution of the

contract will not be made prior to seven (7) days after resolution of the protest, unless

BPTC determines that:




Government; and



Appeals. Appeals and requests for reconsideration of the determination of the General

Manager of protests under sections involving Pre-Bid Opening, Pre-Award, and Post-

Award must be submitted to the Appeals Committee and received within seven (7) days

after the date of the written determination by the General Manager. The Appeals

Committee shall be a committee of the Board of Directors with members appointed by

the Chairman of the Board of Directors. The Appeals Committee may request additional

information from the appealing party and information or a response from other bidders,

which shall likewise be submitted in writing to the Appeals Committee. The Appeals

Committee may request additional information from the appealing party and information

or a response from other bidders, which shall likewise be submitted in writing to the

Appeals Committee not later than ten (10) days from the date of BPTC's request. So far

as practicable, appeals will be decided upon the basis of the written appeal, information,

and written response submitted by the appealing party and other bidders; all parties are

urged to make written submissions as complete as possible. Failure of any party to timely

respond to a request for information will be deemed by BPTC that such party does not

desire to participate in the proceeding, does not contest the matter, or does not desire to

submit a response; and, in such event, the appeal will proceed and will not be delayed due

to the lack of a response. Upon receipt and review of written submissions and any

independent investigation deemed appropriate by BPTC, the Appeals Committee shall

either (a) render a decision, or (b) at the sole election of the Appeals Committee, conduct

an informal hearing at which the interested participating parties will be afforded an

opportunity to present their respective positions and facts, documents, justification, and

technical information in support thereof. Parties may, but are not required to, be

represented by counsel at the informal hearing, which will not be subject to formal rules

of evidence of procedures. Following the informal hearing, the Appeals Committee shall

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render a decision, which shall be final and advise all interested parties thereof in writing,

but no later than ten (10) days from the date of the informal hearing.

Protests to Federal Transit Administration (FTA). Under certain limited circumstances,

an interested party may protest to FTA the award of a contract pursuant to an FTA grant.

FTA's review of any protest will be limited to:

Alleged failure by BPTC to have written protest procedures or alleged failure to follow

such procedures;

Alleged violations of specific Federal requirement that provides an applicable complaint

procedure shall be submitted and processed in accordance with that Federal regulation.

Protesters shall file a protest with FTA not later than five (5) Federal working days after a

final decision is rendered under the BPTC protest procedure. In instances where the

protester alleges that BPTC failed to make a final determination on the protest, the

protester shall file a complaint with FTA no later than five (5) Federal working days after

the protester knew, or should have known, of BPTC' failure to render a final

determination on the protest.

Protests should be filed with the appropriate FTA Regional Office with a concurrent copy

to BPTC. The protest filed with FTA shall:

Include the name and address of the protester;

Identify BPTC project which the protest concerns;

Contain a statement of the grounds for the protest and any supporting documentation.

This should detail the alleged failure to follow protest procedures or the alleged failure to

have procedures and fully supported to the extent possible; and

Include a copy of the local protest filed with BPTC and a copy of the BPTC decision, if

any.

When a protest has been timely filed with FTA before award, BPTC shall not make an

award prior to five (5) Federal working days after the resolution of the protest, unless

BPTC determines that:


Delivery or performance will be unduly delayed by failure to make the award promptly;

or

Failure to make prompt award will otherwise cause undue harm to the grantee or the

Federal Government; and

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BPTC is willing to pay all cost of the project if FTA decides not to participate in funding

the project.

In the event that BPTC determines that the award is to be made during the five (5)

Federal working day period following the local protest decision or while a protests

pending, BPTC shall notify FTA prior to making such award. FTA will not review the

sufficiency of BPTC's determination to award during the pendency of a protest prior to

FTA's bid protest decision. FTA reserves the right not to participate in the funding of any

contract awarded while a protest is pending. After five (5) Federal working days, BPTC

shall confirm with FTA that FTA has not received a protest on the contract in question.

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Appendix A: Required Clauses

With submission of a proposal, proposers shall agree to all of the requirements

summarized in the following required clauses:

Access to Records and Reports - (1) The Contractor agrees to permit any of the

following parties to reproduce by any means whatsoever or to copy excerpts and

transcriptions as reasonably needed: BPTC, FTA, the Comptroller General of the United

States or any of their authorized representatives, the Secretary of Transportation of the

United States or any of their authorized representatives, and the Indiana State Board of

Accounts.

(2) - The Contractor agrees to maintain all books, records, accounts and reports required

under this contract for a period of not less than three years after the date of termination or

expiration of this contract, except in the event of litigation or settlement of claims arising

from the performance of this contract, in which case Contractor agrees to maintain same

until the Purchaser, the FTA Administrator, the Comptroller General, or any of their duly

authorized representatives, have disposed of all such litigation, appeals, claims or

exceptions related thereto. Reference 49 CFR 18.39(i)(11).

Federal Changes - Contractor shall at all times comply with all applicable FTA

regulations, policies, procedures and directives, including without limitation those listed

directly or by reference in the Agreement between Purchaser and FTA , as they may be

amended or promulgated from time to time during the term of this contract. Contractor's

failure to so comply shall constitute a material breach of this contract.

Contract Work Hours and Safety Standards - (1) The contractor agrees to comply

with applicable provisions of Section 103 and 107 of the Contract Work Hours and Safety

Standards Act (40 USC 327-330) as supplemented by Department of Labor regulations 29

CFR, Part 5.5. Compliance with the provisions of this article by all levels of

subcontractors will be the responsibility of the contractor.

No Obligation by the Federal Government. -(1) The Purchaser and Contractor

acknowledge and agree that, notwithstanding any concurrence by the Federal Government

in or approval of the solicitation or award of the underlying contract, absent the express

written consent by the Federal Government, the Federal Government is not a party to this

contract and shall not be subject to any obligations or liabilities to the Purchaser,

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Contractor, or any other party (whether or not a party to that contract) pertaining to any

matter resulting from the underlying contract.

(2) The Contractor agrees to include the above clause in each subcontract financed in

whole or in part with Federal assistance provided by FTA. It is further agreed that the

clause shall not be modified, except to identify the subcontractor who will be subject to

its provisions.

Program Fraud and False or Fraudulent Statements or Related Acts - (1) The

Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of

1986, as amended, 31 U.S.C. § § 3801 et seq . and U.S. DOT regulations, "Program

Fraud Civil Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project.

Upon execution of the underlying contract, the Contractor certifies or affirms the

truthfulness and accuracy of any statement it has made, it makes, it may make, or causes

to be made, pertaining to the underlying contract or the FTA assisted project for which

this contract work is being performed. In addition to other penalties that may be

applicable, the Contractor further acknowledges that if it makes, or causes to be made, a

false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal

Government reserves the right to impose the penalties of the Program Fraud Civil

Remedies Act of 1986 on the Contractor to the extent the Federal Government deems

appropriate.

(2) The Contractor also acknowledges that if it makes, or causes to be made, a false,

fictitious, or fraudulent claim, statement, submission, or certification to the Federal

Government under a contract connected with a project that is financed in whole or in part

with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. §

5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and

49 U.S.C. § 5307(n)(1) on the Contractor, to the extent the Federal Government deems

appropriate.

(3) The Contractor agrees to include the above two clauses in each subcontract financed

in whole or in part with Federal assistance provided by FTA. It is further agreed that the

clauses shall not be modified, except to identify the subcontractor who will be subject to

the provisions.

Termination for Convenience -The BPTC may terminate this contract, in whole or in

part, at any time by written notice to the Contractor when it is in the Government's best

interest. The Contractor shall be paid its costs, including contract close-out costs, and

profit on work performed up to the time of termination. The Contractor shall promptly

submit its termination claim to the BPTC to be paid the Contractor. If the Contractor has

any property in its possession belonging to the BPTC, the Contractor will account for the

same, and dispose of it in the manner the BPTC directs.

Termination for Default - If the Contractor does not deliver supplies in accordance with

the contract delivery schedule, or, if the contract is for services, the Contractor fails to

19

perform in the manner called for in the contract, or if the Contractor fails to comply with

any other provisions of the contract, the BPTC may terminate this contract for default.

Termination shall be effected by serving a notice of termination on the contractor setting

forth the manner in which the Contractor is in default. The contractor will only be paid

the contract price for supplies delivered and accepted, or services performed in

accordance with the manner of performance set forth in the contract.

If it is later determined by the BPTC that the Contractor had an excusable reason for not

performing, such as a strike, fire, or flood, events which are not the fault of or are beyond

the control of the Contractor, the BPTC, after setting up a new delivery of performance

schedule, may allow the Contractor to continue work, or treat the termination as a

termination for convenience.

If the Contractor fails to deliver supplies or to perform the services within the time

specified in this contract or any extension or if the Contractor fails to comply with any

other provisions of this contract, the BPTC may terminate this contract for default. The

BPTC shall terminate by delivering to the Contractor a Notice of Termination specifying

the nature of the default. The Contractor will only be paid the contract price for supplies

delivered and accepted, or services performed in accordance with the manner or

performance set forth in this contract.

If, after termination for failure to fulfill contract obligations, it is determined that the

Contractor was not in default, the rights and obligations of the parties shall be the same as

if the termination had been issued for the convenience of the BPTC.

Opportunity to Cure - The BPTC in its sole discretion may, in the case of a termination

for breach or default, allow the Contractor an appropriately short period of time in which

to cure the defect. In such case, the notice of termination will state the time period in

which cure is permitted and other appropriate conditions

If Contractor fails to remedy to the BPTC's satisfaction the breach or default or any of the

terms, covenants, or conditions of this Contract within ten (10) days after receipt by

Contractor or written notice from the BPTC setting forth the nature of said breach or

default, the BPTC shall have the right to terminate the Contract without any further

obligation to Contractor. Any such termination for default shall not in any way operate to

preclude the BPTC from also pursuing all available remedies against Contractor and its

sureties for said breach or default.

Waiver of Remedies for any Breach - In the event that the BPTC elects to waive its

remedies for any breach by Contractor of any covenant, term or condition of this

Contract, such waiver by the BPTC shall not limit BPTC's remedies for any succeeding

breach of that or of any other term, covenant, or condition of this Contract.

Termination for Convenience - The BPTC, by written notice, may terminate this

contract, in whole or in part, when it is in the Government's interest. If this contract is

20

terminated, the BPTC shall be liable only for payment under the payment provisions of

this contract for services rendered before the effective date of termination.

Disputes - Disputes arising in the performance of this Contract which are not resolved by

agreement of the parties shall be decided in writing by the Chairman for the BPTC. This

decision shall be final and conclusive unless within ten (10) days from the date of receipt

of its copy, the Contractor mails or otherwise furnishes a written appeal to the BPTC

Chairman. In connection with any such appeal, the Contractor shall be afforded an

opportunity to be heard and to offer evidence in support of its position. The decision of

the BPTC Chairman shall be binding upon the Contractor and the Contractor shall abide

be the decision.

Unless otherwise directed by the BPTC, Contractor shall continue performance under this

Contract while matters in dispute are being resolved.

Should either party to the Contract suffer injury or damage to person or property because

of any act or omission of the party or of any of his employees, agents or others for whose

acts he is legally liable, a claim for damages therefore shall be made in writing to such

other party within a reasonable time after the first observance of such injury of damage.

Unless this contract provides otherwise, all claims, counterclaims, disputes and other

matters in question between the City and the Contractor arising out of or relating to this

agreement or its breach will be decided by arbitration if the parties mutually agree, or in a

court of competent jurisdiction within the State in which the BPTC is located.

The duties and obligations imposed by the Contract Documents and the rights and

remedies available thereunder shall be in addition to and not a limitation of any duties,

obligations, rights and remedies otherwise imposed or available by law. No action or

failure to act by the BPTC or Contractor shall constitute a waiver of any right or duty

afforded any of them under the Contract, nor shall any such action or failure to act

constitute an approval of or acquiescence in any breach thereunder, except as may be

specifically agreed in writing.

Civil Rights - The following requirements apply to the underlying contract:

(1) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended,

42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42

U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. §

12132, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not

discriminate against any employee or applicant for employment because of race, color,

creed, national origin, sex, age, or disability. In addition, the Contractor agrees to comply

with applicable Federal implementing regulations and other implementing requirements

FTA may issue.

(2) Equal Employment Opportunity - The following equal employment opportunity

requirements apply to the underlying contract:

21

(a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil

Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332,

the Contractor agrees to comply with all applicable equal employment opportunity

requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal

Contract Compliance Programs, Equal Employment Opportunity, Department of Labor,"

41 C.F.R. Parts 60 et seq ., (which implement Executive Order No. 11246, "Equal

Employment Opportunity," as amended by Executive Order No. 11375, "Amending

Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e

note), and with any applicable Federal statutes, executive orders, regulations, and Federal

policies that may in the future affect construction activities undertaken in the course of

the Project. The Contractor agrees to take affirmative action to ensure that applicants are

employed, and that employees are treated during employment, without regard to their

race, color, creed, national origin, sex, or age. Such action shall include, but not be

limited to, the following: employment, upgrading, demotion or transfer, recruitment or

recruitment advertising, layoff or termination; rates of pay or other forms of

compensation; and selection for training, including apprenticeship. In addition, the

Contractor agrees to comply with any implementing requirements FTA may issue.

(b) Age - In accordance with section 4 of the Age Discrimination in Employment Act of

1967, as amended, 29 U.S.C. § § 623 and Federal transit law at 49 U.S.C. § 5332, the

Contractor agrees to refrain from discrimination against present and prospective

employees for reason of age. In addition, the Contractor agrees to comply with any

implementing requirements FTA may issue.

(c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act,

as amended, 42 U.S.C. § 12112, the Contractor agrees that it will comply with the

requirements of U.S. Equal Employment Opportunity Commission, "Regulations to

Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29

C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, the

Contractor agrees to comply with any implementing requirements FTA may issue.

(3) The Contractor also agrees to include these requirements in each subcontract financed

in whole or in part with Federal assistance provided by FTA, modified only if necessary

to identify the affected parties.

Disadvantaged Business Enterprise – In connection with the performance of this

contract, the successful proposer agrees to cooperate with BPTC in meeting its

commitments and goals with regard to maximum utilization of Disadvantaged Business

Enterprises (DBE). The policy and obligations for maximum utilization of DBE’s are

herein set forth:

(a) Policy – It is the policy of the Department of Transportation that Disadvantaged

Business Enterprises, as defined in 49 CFR, Part 26, shall have the maximum opportunity

22

to participate in the performance of contracts financed in whole or part with Federal

funds. Consequently, the DBE requirements of 49 CFR, Part 26 apply to this contract.

(b) DBE Obligation –BPTC or its contractor aggress to ensure that Disadvantaged

Business Enterprises, as defined in 49 CFR, Part 26, have the maximum opportunity to

participate in the performance of contracts and subcontracts financed in whole or in part

with Federal funds provided under this contract. In this regard, BPTC or its contractors

shall take all necessary and reasonable steps in accordance with 49 CFR, Part 26, to

ensure that DBE’s have the maximum opportunity to compete for and to perform

contracts. BPTC and its contractor shall not discriminate on the basis of race, color,

national origin, or sex in the award and performance of DOT-assisted contracts.

Americans with Disabilities Act - The contractor agrees to comply with the

requirements of 49 U.S.C. 5301(d) which states the Federal policy that the elderly and

persons with disabilities have the same right as other persons to use mass transportation

services and facilities, and that special efforts shall be made in planning and designing

those services and facilities to implement that policy. The contractor also agrees to

comply with all applicable requirements of section 504 of the Rehabilitation Act of 1973,

as amended, 29 U.S.C. 794, which prohibits discrimination on the basis of handicaps, and

with the Americans with Disabilities Act of 1990 (ADA), as amended, 42 U.S.C. 1201 et

seq., which requires that accessible facilities and services be made available to persons

with disabilities, including any subsequent amendments thereto. In addition, the

contractor agrees to comply with all applicable requirements of the following regulations

and any subsequent amendments thereto:

(1) U.S. DOT regulations, "Transportation Services for Individuals with Disabilities

(ADA), "49 C.F.R. Part 37;

(2) U.S. DOT regulations, "Nondiscrimination on the Basis of Handicap in Programs and

Activities Receiving or Benefiting from Federal Financial Assistance", 49 C.F.R. Part 27;

(3) U.S. DOJ regulations, "Nondiscrimination on the Basis of Disability in State and

Local Government Services", 28 C.F.R. Part 35;

(4) U.S. DOJ regulations, "Nondiscrimination on the Basis of Disability by Public

Accommodation and in Commercial Facilities", 41 C.F.R. Subpart 101-19;

Fly America Requirements – The Contractor agrees to comply with 49 U.S.C. 40118

(the “Fly America” Act) in accordance with the General Services Administration’s

regulations at 41 CFR Part 301-10, which provide that recipients and subrecipients of

Federal funds and their contractors are required to use U.S. Flag air carriers for U.S

Government-financed international air travel and transportation of their personal effects

or property, to the extent such service is available, unless travel by foreign air carrier is a

matter of necessity, as defined by the Fly America Act. The Contractor shall submit, if a

foreign air carrier was used, an appropriate certification or memorandum adequately

23

explaining why service by a U.S. flag air carrier was not available or why it was necessary

to use a foreign air carrier and shall, in any event, provide a certificate of compliance with

the Fly America requirements. The Contractor agrees to include the requirements of this

section in all subcontracts that may involve international air transportation.

Cargo Preference - Use of United States-Flag Vessels - The contractor agrees: a. to use

privately owned United States-Flag commercial vessels to ship at least 50 percent of the

gross tonnage (computed separately for dry bulk carriers, dry cargo liners, and tankers)

involved, whenever shipping any equipment, material, or commodities pursuant to the

underlying contract to the extent such vessels are available at fair and reasonable rates for

United States-Flag commercial vessels; b. to furnish within 20 working days following

the date of loading for shipments originating within the United States or within 30

working days following the date of leading for shipments originating outside the United

States, a legible copy of a rated, "on-board" commercial ocean bill-of -lading in English

for each shipment of cargo described in the preceding paragraph to the Division of

National Cargo, Office of Market Development, Maritime Administration, Washington,

DC 20590 and to the FTA recipient (through the contractor in the case of a

subcontractor's bill-of-lading.) c. to include these requirements in all subcontracts issued

pursuant to this contract when the subcontract may involve the transport of equipment,

material, or commodities by ocean vessel.

Incorporation of Federal Transit Administration (FTA) Terms - The preceding

provisions include, in part, certain Standard Terms and Conditions required by DOT,

whether or not expressly set forth in the preceding contract provisions. All contractual

provisions required by DOT, as set forth in FTA Circular 4220.1F are hereby

incorporated by reference. Anything to the contrary herein notwithstanding, all FTA

mandated terms shall be deemed to control in the event of a conflict with other provisions

contained in this Agreement. The Contractor shall not perform any act, fail to perform

any act, or refuse to comply with any BPTC requests which would cause the BPTC to be

in violation of the FTA terms and conditions.

Clean Air - (1) The Contractor agrees to comply with all applicable standards, orders or

regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et seq .

The Contractor agrees to report each violation to the Purchaser and understands and

agrees that the Purchaser will, in turn, report each violation as required to assure

notification to FTA and the appropriate EPA Regional Office.

(2) The Contractor also agrees to include these requirements in each subcontract

exceeding $100,000 financed in whole or in part with Federal assistance provided by

FTA.

Clean Water - (1) The Contractor agrees to comply with all applicable standards, orders

or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33

U.S.C. 1251 et seq. The Contractor agrees to report each violation to the Purchaser and

24

understands and agrees that the Purchaser will, in turn, report each violation as required

to assure notification to FTA and the appropriate EPA Regional Office.

(2) The Contractor also agrees to include these requirements in each subcontract

exceeding $100,000 financed in whole or in part with Federal assistance provided by

FTA.

Energy Conservation - The contractor agrees to comply with mandatory standards and

policies relating to energy efficiency which are contained in the state energy conservation

plan issued in compliance with the Energy Policy and Conservation Act.

Privacy Act Requirements - The following requirements apply to the Contractor and its

employees that administer any system of records on behalf of the Federal Government

under any contract:

(1) The Contractor agrees to comply with, and assures the compliance of its employees

with, the information restrictions and other applicable requirements of the Privacy Act of

1974,

5 U.S.C. § 552a. Among other things, the Contractor agrees to obtain the express consent

of the Federal Government before the Contractor or its employees operate a system of

records on behalf of the Federal Government. The Contractor understands that the

requirements of the Privacy Act, including the civil and criminal penalties for violation of

that Act, apply to those individuals involved, and that failure to comply with the terms of

the Privacy Act may result in termination of the underlying contract.

(2) The Contractor also agrees to include these requirements in each subcontract to

administer any system of records on behalf of the Federal Government financed in whole

or in part with Federal assistance provided by FTA.

25

Exhibit A

Facility Maintenance Plan

Bloomington Bus Maintenance Facility

Bloomington, IN

Comprehensive Facility Maintenance Plan


Indiana University Campus Bus

October 2018

26

Facility Services Summary

Purpose

The purpose of this maintenance plan is to provide an ongoing comprehensive building

systems maintenance plan for the Bloomington Bus maintenance Facility and

Administration Building located at 130 West Grimes Lane, Bloomington. The Contractor

will coordinate all maintenance services on the building systems equipment indicated

within this plan and act as the single point of contact for all services for the Bloomington

Public Transportation Corporation (BPTC) and the Indiana University Campus Bus

Service. The Contractor will provide an Account Manager to coordinate the on-going

maintenance of all systems and act as a consultant on all building systems maintenance

and warranty issues.

Documentation

All preventive maintenance activities are to be documented using task sheets developed

specifically for each piece of equipment. These task sheets will be organized and filed in

a binder(s) kept in the BPTC Planning & Special Project Manager’s office at the end of

each day the Contractor is on site and shall correspond to the overall maintenance

schedule. Such documentation shall be well organized, current, legible, and with

sufficient detail provided so that BPTC staff can quickly and easily ascertain the status of

the facility preventative maintenance program by task and equipment. Complete and

thorough documentation of all facility and equipment preventative maintenance

inspections and repairs done by the Contractor is a critical Contractor responsibility.

Services and Materials

The particulars of what services and material are covered by the Contractor and which are

the responsibility of the BPTC and the IU Campus Bus Service are summarized in the

following sections of this Plan. Lists of equipment and specific task sheets are included

in this Plan to summarize the equipment items included in this Plan as well as the tasks

that are to be completed by the Contractor. In order to reduce costs, the BPTC and the IU

Campus Bus Service will purchase some material and services directly from outside

vendors or service providers. The Contractor will coordinate these responsibilities for the

Bus Maintenance Facility.

Maintenance Schedule

The Contractor shall strictly adhere to the Maintenance Schedule included on page 35 in

Exhibit B. Any deviation from the Maintenance Schedule shall require the advanced

written approval of the BPTC General Manager. The Maintenance Schedule notes in

summary form the various tasks to be performed by the Contractor, the month that each

task shall be performed, and the frequency of the tasks.

27

Automation System

The Contractor will provide comprehensive parts and labor coverage on all automation

components.

Mechanical Equipment

The Contractor will provide preventive maintenance services on all mechanical heating

and cooling equipment. Miscellaneous preventive maintenance materials will be

included. Repair services will be billable including both labor and material (over $50).

Major repair items will be approved by the proper Bus Maintenance Facility personnel

before the repairs are made.

Filter Replacement. The Contractor will provide filter changes on all mechanical

heating and cooling equipment. Both the filter media and the labor will be

included.

Water Treatment (hot water heating system). The Contractor will provide

water treatment services including semi-annual inspections of this closed loop

system. The Contractor will add chemicals as need to maintain proper water

conditions. Water treatment chemicals will be provided by the Contractor.

Check of Back Flow Preventers. The Contractor will provide the required semi-

annual check of the building back-flow preventers by a registered cross

connection inspector.

Emergency Generator Testing

The Contractor will provide semi-annual testing of the Emergency Generator system.

Repair services will be billable including both labor and material (over $50). Major

repair items will be approved by the proper Bus Maintenance Facility personnel before

the repairs are made.

Fire Alarm and Suppression Systems

The Contractor will perform preventive maintenance as well as tests and inspections to

verify the operation of the fire alarm and fire suppression systems. The Contractor will

perform preventive maintenance in accordance with a program of standard maintenance

routines in accordance with the manufacturer's recommendations. The Contractor shall

inspect and service the Fire Alarm system twice a year.

Emergency/Exit Lighting Extended Test

Short term tests (1-2 minutes) will be completed monthly by the Contractor’s

service mechanic under the lighting maintenance task. However, once per year

long term (90 minute) tests shall be performed on all emergency light / exit sign

combination units. This long-term test shall be performed while the fire alarm

testing is being performed.

Fire Suppression Systems

28

The sprinkler system will require inspections to be performed annually as part of

the preventative maintenance program unless the insurance company for the Bus

Maintenance Facility requires greater frequency and all fire extinguishers shall be

inspected annually. The Contractor shall ensure all fire extinguishers have the

proper current and dated tags/documentation.

Portable fire extinguishers will be inspected annually. The Contractor shall

ensure that all portable fire extinguishers have the proper current and dated

tags/documentation.

All repair services on the building fire protection equipment will be billable including

both labor and material (over $50). All exit lamps will be provided by the Bloomington

Public Transportation Corporation. Major repair items will be approved by the proper

Bus Maintenance Facility personnel before the repairs are made.

Interior and Exterior Lights.

During monthly service visits the Contractor will check in with Fleet Maintenance

Manager and Planning & Special Projects Manager at the Bloomington Bus Maintenance

Facility who will inform the Contractor of any known burnt-out lamps and their general

location. As part of each regularly scheduled visit, the Contractor shall spot check

failures of LED, fluorescent and compact fluorescent lamps, and replace lamps and

lighting components as needed. When replacing lamps and lighting components, the

Contractor shall clean lenses and fixtures with a cloth and general purpose cleaner to

remove dust and debris. The Contractor shall also perform short term (2 min.) test on

each emergency/exit lighting unit.

Lighting Stock. The Bloomington Bus Maintenance Facility shall keep in stock

LED, fluorescent, compact fluorescent, incandescent, emergency/exit lamps in the

quantities required for regular replacement, as requested by the Contractor.

Plumbing

The Contractor will provide preventive maintenance and inspection services on all

plumbing equipment. Repair services will be billable including both labor and material

(over $50). Major repair items will be approved by the proper Bus Maintenance Facility

personnel before the repairs are made.

Building Electrical Systems

The Contractor will scan the electrical system’s motor control center twice per year using

a heat sensitive (infrared) instrument. High temperature areas will indicate potential

electrical problems. These areas will be noted and repaired only as needed. All repair

services on the building electrical systems will be billable.

Systems Excluded and Equipment Not Part of Maintenance Program:

Fuel Tanks

29

Acid Neutralization Tank

Piping

Fluid Delivery System

Roof or other components part of the building structure

Storm Water Collectors

Custodial Services

Corrective Repairs beyond the Scope of this Contract

The Contractor may be requested by BPTC to provide services above and beyond the

scope of this contract for corrective repairs to facility equipment and systems. Such

corrective repairs shall be billable by the Contractor to BPTC.

Response Window. The Contractor will provide emergency service between scheduled

preventive maintenance visits, Monday through Sunday, including holidays, 24 hours per

day to minimize downtime.

Automation Equipment

Comprehensive services including parts and labor coverage on all automation

components and preventive maintenance will be performed on all automation equipment.

Detailed task sheets will be created for each piece of equipment indicating the initial

condition in which it was found, the work to be performed and any recommended repair

which needs to be done. This work includes on-line service over the phone line modem

and emergency service. Emergencies on the automation system will be determined by

both BPTC and the Contractor.

The following services will be performed:

Operator Support. The Contractor will provide consultation and technical support to

assist BPTC staff in identifying, verifying and resolving problems found in executing the

tasks for which they have received training from the Contractor.

Field Panel Database/System File Backup. The Contractor will backup each field

panel database and system file two (2) times per year. In the event of memory loss, the

Contractor will reload the database from their current backup copy.

Field Panel Database Diagnostics. The Contractor will perform field panel diagnostics,

analyze the results and make recommendations to optimize building control performance

within the functional limits of the system.

30

System Preventive Maintenance. The Contractor will perform preventive maintenance

in accordance with a program of standard maintenance routines as determined by the

manufacturer's recommendations.

Corrective Maintenance and Component Replacement; Labor and Material Costs

Included. The Contractor will repair or replace failed or worn components to minimize

obsolescence and to maintain the system in peak operating condition. The Contractor

will upgrade equipment by systematically modernizing existing components as may be

necessary in their judgment. Components that are suspected of being faulty may be

repaired or replaced in advance to prevent system failure. Labor and material costs are

included within the scope of this Technical Support Program.

Mechanical Equipment

Mechanical Equipment. The Contractor will provide preventive maintenance services

on all mechanical heating and cooling equipment. Preventive maintenance will be

performed on the mechanical equipment as listed. The Contractor will perform preventive

maintenance in accordance with a program of standard maintenance routines as

determined by the manufacturer's recommendations. Detailed task sheets will be created

for each piece of equipment indicating the initial condition in which it was found, the

work to be performed and any recommended repair which needs to be done.

Maintenance Material which is part of this contract includes:

lubricants for dampers, damper actuators and control valves

air compressor oil

air compressor belts

air filter replacement cartridges

Condenser coil cleaner (chiller)

DX compressor oil analysis kit

motor lubricants

Water Chemicals


repair items will be approved by the BPTC General Manager or his/her designee before


Filter Replacement. The Contractor will provide filter changes on all mechanical heating

and cooling equipment. Both the filter media and the labor will be provided by The

Contractor.

31

Water Treatment (hot water heating system). The Contractor will provide water

treatment services including semi-annual inspections of this closed loop system. The

Contractor will add chemicals as need to maintain proper water conditions. Water

treatment chemicals will be provided by the Contractor.

Check of Back Flow Preventers. The Contractor will provided the required semi-

annual check of the building back-flow preventers by a registered cross connection

inspector to ensure that no chemicals from the hot water system back-flow into the

facilities potable water supply. All inspections will be in accordance with the state

building code as state law requires that this preventive maintenance service be provided

twice per year.

Emergency Generator Testing

The Contractor will perform preventive maintenance and two (2) tests per year to verify

the operation of the emergency generator. The Contractor will perform preventive

maintenance in accordance with the manufacturer's recommendations. A battery test will

also be performed. Maintenance material which is part of this work includes:

fuel filters

air filters

oil filters

glycol

Repair services on the Emergency Generator will be billable including both labor and

material (over $50). Major repair items will be approved by the BPTC General Manager

or his/her designee before the repairs are made.

List of Emergency Generator Equipment

1 Emergency Generator - Cummins Onon Gen Set Model # 80DGDA

Plumbing

The Contractor will provide preventive maintenance and inspection services on all

plumbing equipment. Basic preventive maintenance will be performed on the plumbing

32

equipment as listed. Detailed task sheets will be created for each inspection indicating

the initial condition in which it was found, the checks performed and any recommended

repair which needs to be done.


repair items will be approved by the BPTC General Manager or his/her designee before


Building Electrical Systems

Twice per year The Contractor will scan the electrical systems including the distribution

panels, transformers, motor control centers etc. using a heat sensitive (infrared)

instrument. High temperature areas will indicate potential electrical problems. These

areas will be noted and repaired only as needed.

All repair services on the building electrical systems will be billable including both labor

and material (over $50). Major repair items will be approved by the BPTC General

Manager or his/her designee before the repairs are made.

Overhead Garage Doors and Openers

High Pressure Bus Sprayer

Bus Vacuum Cleaner

Bus Wash Water Softener

Hydraulic Lifts

The Contractor will provide basic preventive maintenance and inspection services on the

Overhead Garage Doors and Openers, High Pressure Bus Sprayer, Bus Vacuum Cleaner,

Bus Wash Water Softener and the Hydraulic Lift equipment. Basic preventive

maintenance will be performed on the equipment as listed. The Contractor will perform

preventive maintenance in accordance with the manufacturer's recommendations.

Detailed task sheets will be created for each inspection indicating the initial condition in

which it was found, the checks performed and any recommended repair which needs to be

done.

Note: This work does not include maintaining salt in the water softener system. The

Contractor will perform checks on salt levels however maintaining the salt levels will still

be the responsibility of the BPTC.


repair items will be approved by the BPTC General Manager before the repairs are made.

33

Exhibit B

PREVENTATIVE MAINTENANCE TASK SHEETS

Bloomington Bus Maintenance Facility

Bloomington, IN

34

BLOOMINGTON BUS MAINTENANCE FACILITY Tasks by Month

Technical Support Tasks

Please checkmark all completed tasks ------------------------------------------------------- JANUARY

Garage Water Heater-Gas

Office Water Heater-Electric

Water Treatment

Plumbing Systems

Vehicle Service Pits


Bus Vacuum

Bus High Pressure Sprayer

Lighting Replacement

JULY

Boilers Teardown

Hot Water Pumps-B&G

VAV Boxes

Backflow Preventers

Water Treatment

Pumping Systems

Electrical Systems

Vehicle Service Pits


Bus Vacuum

Bus High Pressure Sprayer


FEBRUARY

Emergency Generator


AUGUST

Emergency Generator


MARCH

Fire Alarm & Suppression Systems

VAV Boxes

Electrical Boxes


SEPTEMBER

Fire Alarm & Suppression Systems

Office Condensing Unit-Trane

VFD Drives


APRIL

Air Compressor-IR

Air Compressor-Quincy

Office Condensing Unit-Trane

Office Air Handling Unit-Trane

Forced Air Furnace-Trane

Rooftop Condenser-Trane

Overhead Doors

Hydraulic Lifts


OCTOBER

Office Air Handling Unit-Trane

Fan Coil Unit Heaters

Overhead Doors

Hydraulic Lifts


MAY

Exhaust Fans


NOVEMBER

VAV Boxes

Propeller Unit Heaters


JUNE

Automation Tec & Workstation

Automation MBC Panel Inspection


DECEMBER

Boilers Operating Inspection


35

TASK

JAN

FEBM

AR

AP

RM

AY

JUN

JUL

AU

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OC

TN

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DEC

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TOM

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FIRE A

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SYSTEMS

XX

AIR

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X

AIR

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OFFIC

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PR

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FAN

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XX

ELECTR

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XX

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36

BLOOMINGTON BUS MAINTENANCE FACILITY Automation Preventive Maintenance


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- TEC Preventive Maintenance

Verify controller operation through system wide diagnostic at operation console for 24 TEC’s (Admin. Bldg. & Maint. Facility) and corresponding room sensors

TEC Sensor TEC Sensor 1. ______ ______ 13. ______ ______ 2. ______ ______ 14. ______ ______ 3. ______ ______ 15. ______ ______ 4. ______ ______ 16. ______ ______ 5. ______ ______ 17. ______ ______ 6. ______ ______ 18. ______ ______ 7. ______ ______ 19. ______ ______ 8. ______ ______ 20. ______ ______ 9. ______ ______ 21. ______ ______ 10. ______ ______ 22. ______ ______ 11. ______ ______ 23. ______ ______ 12. ______ ______ 24. ______ ______

Verify Operation of Printer and Clean Check Operation of CPU Check Operation of CRT Check Operation of Modem DPU Preventive Maintenance

1. Verify 24v a/c ______ 2. Verify I/O’s operation ______ 3. Verify BST LCD _______

TEC Sensor TEC Sensor 1. ______ ______ 13. ______ ______ 2. ______ ______ 14. ______ ______ 3. ______ ______ 15. ______ ______ 4. ______ ______ 16. ______ ______ 5. ______ ______ 17. ______ ______ 6. ______ ______ 18. ______ ______ 7. ______ ______ 19. ______ ______ 8. ______ ______ 20. ______ ______ 9. ______ ______ 21. ______ ______ 10. ______ ______ 22. ______ ______

37

11. ______ ______ 23. ______ ______ 12. ______ ______ 24. ______ ______

Verify Operation of Printer and Clean Check Operation of CPU Check Operation of CRT Check Operation of Modem DPU Preventive Maintenance

1. Verify 24v a/c ______ 2. Verify I/O’s operation ______ 3. Verify BST LCD _______

AHU 1 CONTROLS Check all sensors for proper readings Check operation of hot water valve Check operation of all electronic damper operators BOILERS Verify hot water sensors Verify DP’s on hot water pumps

38

BLOOMINGTON BUS MAINTENANCE FACILITY

Quincy Air Compressor M# 220981553 S# 1827-11094605


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Check for proper operation, inspect wiring and termination Wipe cabinet clean Check pressure cut-in and cut-out points Check relief valve devices Check starter for correct operation and correct size if overloads Check contacts for pitting/poor contact Clean & paint equipment where necessary Drain condensate and check all condensate drains Check and lubricate electric motors Clean or replace filters Check oil and change when necessary, follow manufacturer’s

recommendation Add non detergent oil when necessary Check dryer and suction pressure (should be below 40 degrees) Clean dryer condenser Report abnormalities to owner PRESSURE REDUCING VALVES: Check for free movement Check for air leaks Reset for proper set point

39


Compressor INGERSOL RAND - T30 Simplex 3Hsp P/N 32298234 - 80gal

Dryer INGERSOL RAND - 1/6hsp 115v - M# DXR15 S#96LDXR2184


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Check for proper operation, inspect wiring and termination Check belt tension - replace yearly Check pressure cut-in and cut-out points Check relief valve devices Check starter for correct operation and correct size if overloads Check contacts for pitting/poor contact Clean & paint equipment where necessary Drain condensate and check all condensate drains Check and lubricate electric motors Clean or replace filters Check oil and change when necessary, follow manufacturer’s

recommendation Add non detergent oil when necessary Check dryer and suction pressure (should be below 40 degrees) Clean dryer condenser Report abnormalities to owner PRESSURE REDUCING VALVES: Check for free movement Check for air leaks Reset for proper set point

40


9 OVERHEAD GARAGE DOORS & OPENERS


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- DOORS Check all hinges and bearings for wear Open each door and check for proper operation Visually check all return springs for wear and tightness Check all track hardware Check all floor seals OPENERS Check and lubricate all chain drives Check and tighten, if necessary, gears Check chain for wear Check drive motor, lubricate if necessary Clean interior of unit Notes

Advise of any needed repairs

41

BLOOMINGTON BUS MAINTENANCE FACILITY (4) Hydraulic Lifts


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Inspection: Check for hydraulic leaks Talk with operator for any problems Advise if repairs are needed

Annual maintenance

42

BLOOMINGTON BUS MAINTENANCE FACILITY (2) Vehicle Service Pits


Done By:

Date:

Work Order #:

Please checkmark all completed tasks -------------------------------------------------------

Inspection: Check for moisture or leaks Talk with operator for any problems Advise if repairs are needed

Annual maintenance

43


Fire Alarm System


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Inspect fire alarm control panel for signs of over-heating and dirt. Clean if

necessary Disconnect battery. Conduct functional test of system on battery Record preliminary battery voltage Test manual pull stations Test and clean duct smoke detectors Test and clean area smoke detectors Test and clean heat detectors Test sprinkler flow switch--record retard time______ Test sprinkler tamper switches Test fire pump monitor points Test notification appliances Verify annunciator and remote annunciator responses Record test ending voltage Restore AC power--Record battery charger voltage______ Perform annual emergency/exit light 90 minute discharge test Complete testing documentation Semi-Annual Test and Inspection

44

BLOOMINGTON BUS MAINTENANCE FACILITY TRANE - M# MCCA017GANOBBC - 7.5 Hsp - 460V

Air Handler Preventative Maintenance


Done By:

Date:

Work Order #:


Check for proper operation, inspect wiring and termination Check belt tension (replace yearly)--if cracked changed immediately Check for any abnormal vibration Check all system controls for proper operation Check all system dampers for proper operation and lubricate all linkages Check contacts for pitting/poor contact Check integrity of all associated piping Clean condensate pan and check all condensate drains Check and lubricate electric motors, and blower system bearings

Clean or replace filters, quarterly Check operation of low limit and high limit controls Verify proper operation of all connected pumps Check amperage draw of fan motor and record L1____, L2____, L3____. Clean all coils yearly Add Zep tablet to condensate pan to prevent growth of fungi Check operation of humidity system and controls attached to air handler

Technical Support to be provided Semi-Annually

Filters to be changed quarterly

45


CREST BOILER - M# FBN2500 S# 1827-11094605 Annual Start-Up


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Address reported problems, if any Inspect interior; clean and vacuum if necessary Clean condensate trap and fill with fresh water Check for leaks (water, gas, flue, condensate) Verify flue and air lines in good condition and sealed tight Check system water pressure/system piping/expansion tank Check fill water meter Test boiler water--When test indicates, clean system water with approved

system restorer following manufacturer’s information Check control settings Check the ignition and both flames sense electrodes (sand off and

deposits; clean and reposition) Check wiring and connections Perform start-up checkout and performance verification per Section 9 of

the Crest Installation and Operation Manual Flame inspection (stable, uniform) Check both flame signals (at least 10 microamps at high fire) Test low water cutoff

If combustion or performance indicate need: Clean heat exchanger Remove and clean burner using compressed air only Clean the blower wheels

46

BLOOMINGTON BUS MAINTENANCE FACILITY CLEAVER BROOKS - M# FLX700250160250

CREST - M# FBN2500 Hot Water Boiler Safety Operating Inspection


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Lock out equipment as required Check all electrical wiring and connections, tighten as needed Lubricate motor bearings Check operation of all control devices and safety devices Visually inspect exterior of boiler pressure vessel Check condition of water level gage glass Report any needed repairs or operational adjustments Check for proper gas pressure and proper gas venting on regulators Check operation of combustion air make up system for the boiler room Check operation of boiler feed water and make up water system Perform operational check of flame fire control Test operation of low water cutoff Check operation of safety relief device Observe operation and adjust as necessary Check all operating controls and adjust as necessary Inspect combustion blower motor and dampers. Lubricate as necessary Inspect pilot and main burner assembly--clean as required Inspect ignitor--clean and adjust as required Inspect gas and oil piping--check for leaks Check operation of all automatic main shutoff valves Observe burner operation Check flame characteristics Check for proper water treatment and note any problems Blow down if steam boilers and check for proper discharge of boiler water Check oil filters for proper flow and check transfer pump operation Perform combustion efficiency test and record results--adjust fuel-to-air ratio for maximum efficiency

Boiler No. 1 Boiler No. 2

Flue gas temperature Flue gas temperature

Percent CO2 Percent CO2

Percent O2 Percent O2

Percent CO Percent CO

Smoke Number (oil) Smoke Number (oil)

Gas or Oil Pressure Gas or Oil Pressure

Efficiency Measured Efficiency Measured

Remarks:

Remarks:

47


AO SMITH - M# DVE52916 S# ML960602490916 - 50 Gal Electric Domestic Hot Water Heater


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Lock out equipment as required Check operation of all control devices and safety devices Visually inspect exterior Report any needed repairs or operational adjustments Check operation of makeup water system Check electric section for wire tightness Check and record amperage on all heater elements Check for burnt or corroded wires or controls Check water temperatures Check relief device on heater and pull to make sure it works Drain and flush out sediment from tank annually

Annual maintenance

48

BLOOMINGTON BUS MAINTENANCE FACILITY STATE - M# SBD100199NET S# 1016MD01222 - 100 Gal Gas

Hot Water Heater


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Lock out equipment as required Check operation of all control devices and safety devices Visually inspect exterior Report any needed repairs or operational adjustments Check operation of makeup water system Check electric section for wire tightness Check condition of flame and pilot Check ignition of pilot and main flame Check for gas leaks on piping and associated controls Check for burnt or corroded wires or controls Check water temperatures Check relief device on heater and pull to make sure it works Drain and flush out sediment from tank annually Annual maintenance

49


BELL & GOSSETT - 5 (S# 201421(5)(6)) & 15 Hsp S# 201612(6)(7) Hot Water Pump Preventative Maintenance


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Check for proper operation, inspect wiring and termination Check coupling for proper condition and alignment Check for any abnormal vibration Check all system controls for proper operation Check for leaking seals Check integrity of all associated piping Check and lubricate electric motors, and pump bearings Check amperage draw of pump motor and record: L1____, L2____,

L3____. Check for proper delivery pressures on pump record pump pressures

Semi-annual maintenance

50


VAV Box Preventative Maintenance


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Check for proper operation Check filters and replace when necessary Check for any abnormal vibration Check all system controls, TEC, wall sensor, for proper operation Check all system dampers for proper operation and lubricate all linkages. Check all duct connections Check cleanliness of all coils yearly Check operation of volume controller Check minimum and max settings for proper set points Check operation of heating valve and control

51


Exhaust & or Relief Fans – Mechanical


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Check and clean fan assembly Lubricate fan bearings per manufacturer's recommendations Lubricate motor bearings per manufacturer's recommendations Check belts and sheaves (Replace belts as required) Tighten all nuts and bolts Check motor mounts and vibration pads Check motor operating conditions Inspect electrical connections and contactors Lubricate and adjust associated dampers and linkage Check fan operation Check all dampers and air intakes

Annual maintenance

52


(26) Propeller Unit Heater - Mechanical & Controls


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Inspect unit Check fan Inspect electrical connections, contactors, relays and operating/safeties (for

electric heat systems) Inspect and test control valve and actuator Controls Inspect all operating controls and calibrate, room thermostat, control valve

Annual maintenance

53


Fan Coil - Mechanical & Controls


Done By:

Date:

Work Order #:


MECHANICAL: Inspect unit Check fan Check and clean drains and drain pans (if unit has A/C) Check unit operating conditions CONTROLS: Calibrate thermostat Inspect and test control valve and actuator Test EP (if pneumatic)

Annual maintenance

54


ABB - Variable Frequency Drive - ACH500


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- MECHANICAL: Inspect unit. Blow out boards with dry air if dusty Check for fan run Tighten main electrical inputs and outputs Clean interior and exterior of cabinets Switch to manual and operate by potentiometer and switch back to

automatic Check unit operating conditions

Annual maintenance.

55


TRANE XE80 - M# TXC031C4HPB1 S# L42762936 Forced Air Gas Furnaces Preventative Maintenance


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Clean inside of cabinet and remove debris Check fan blades for signs of cracks, etc. Check motor mounts and bearing supports Lubricate motors and fan shaft bearings Check all external wiring and wire harness for correct support Check all fan system control devices Check for any gas leaks Check all piping for proper support and any vibration rubbing Check all operating controls Check all wires and conditions of disconnects and fuses Check operation of heating Check operation of all heating controls If gas or oil fired check ignition of pilots and burners

56


TRANE – 2 Ton-Air Cooled Condenser Unit - Mechanical Inspection Annual


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Operating inspection Check for unusual vibration, noise, excessive temperatures, and indication

of refrigerant leaks Check and record discharge pressure ( PSIG) Check and record discharge line temp ( F) Outdoor air temperature ( F) Condenser approach temperature ( F) Record number of fans running ( ) Check operation of all condenser fans & motors Check for proper air flow and condition of coil surfaces Report any needed repairs or operational adjustments Lock out and tag out equipment as required Check all electrical wiring connections, tighten as needed Check starter contactor surfaces for wear Clean all enclosures for safe operation Lubricate all motors and fan bearings Clean condenser with high pressure sprayer and chemicals, if required Check structural integrity of unit Check all mounting hardware and tighten as needed Check and calibrate condenser fan controls

Annual maintenance

57


Back Flow Preventer


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Visually inspect exterior Report any needed repairs or operational adjustments Device needs to be tested semi-annually by registered cross connection

inspector Report water leaks immediately

Semi-annual maintenance

58

BLOOMINGTON BUS MAINTENANCE FACILITY Water Treatment


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Water Treatment: Check chemicals – add if needed Advise if changes are needed

Annual maintenance

59

BLOOMINGTON BUS MAINTENANCE FACILITY ONAN Generator - M# 80DGDA S# I960617001


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Check run (20 minutes) and take readings _________________________________ _________________________________ _________________________________ _________________________________ Change oil 1 time per year (15w40) Change oil filter 1 time per year Change air filter 1 time per year Test batteries and note readings ___________________________ ___________________________ ___________________________ Check antifreeze and note readings ___________________________ Check radiator No unusual vibrations Clean exterior of unit Clean interior of unit

60


Plumbing Systems


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Visually check all fixtures, urinals, sinks for leaks Have readily available minor repair parts on hand (urinal diaphragms,

flushers, etc.) Check and record hot water temperatures to sinks Office____Garage____ Check all drains in sinks for proper draining Advise of any needed repairs Comments:

61

BLOOMINGTON BUS MAINTENANCE FACILITY ELECTRICAL SYSTEMS - Heat Check


Done By:

Date:

Work Order #:


Item Item Temp Room Temp MECHANICAL ROOM 1 AL1 AP1-Tub1 AP1-Tub2 ALE1 ATE1-Trans APE1 APE1-Trans ONAN Transfer BUS BAY MEZZANINE MTE Trans ML1 MLE1 MTE1-Trans MPE1 LC1 LC2 LC3 LC4 LCE1 LCE2 TORKZ400B MP1 MT1-Trans MPZ MEQ1 MT3-Trans TT2-Trans MEQ2 MP3 BT1-Trans

62


BUS WASHER WATER SOFTENER


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Check operation of regeneration timer Check salt level, refill if low and advise customer of refill schedule Test water hardness Check drain Wipe clean unit Check and clean, if necessary, dip tube Advise if any repairs needed

63


BUS VACUUM CLEANER – Hoffman T-VAC-150-51MOD S# MG5733


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Check and clean intake motor Check exhaust filter and change if necessary. Bag # 20026028 Check amperage of intake motor and record ________ Check with user if any problems have occurred during use Check hose seals Advise of any repairs needed

64


HI-PRESSURE BUS SPRAYER - HOTSY


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- Check pump lube / change when required Change water nozzle (rigid only) Check pump performance: air leak, water leak, pulsing Check soap injection system: screen, line, flow Check water supply line and inlet system: filters or strainers Check hi-pressure hose, gun, quick couplers, and wand Inspect power cord: check GFCI, plug, ground lug Check relief valve Check / adjust unloader valve: leaks, spikes, cycling, not unloading Check / adjust float valve / tank Check drive belts and pulleys Check electrical system components, timer operation Check thermos controls for activation and temperature sway Check for scale or soap build-up Check ignition system pilot (gas fired) Check burner system performance Check / adjust fuel pressure (oil fired) Replace / clean fuel filter (common filter only) (oil fired) Check fuel lines and oil tank (oil fired) Make recommendations for repairs

65

BLOOMINGTON BUS MAINTENANCE FACILITY Emergency Lighting Check


Done By:

Date:

Work Order #:


ALL EXIT SIGNS

Walk-through check of emergency lighting Replace bulbs as needed Push test button and check for lighting Advise of repairs needed

Comments:

66

BLOOMINGTON BUS MAINTENANCE FACILITY Monthly Lighting Check & Replacement


Done By:

Date:

Work Order #:

Please checkmark all completed tasks ------------------------------------------------------- ADMINISTRATION BUILDING

Walk-through interior/exterior of administration building; spot check, test all

light fixtures for lamp failures Foyer, front desk, lobby, cubicle area Copy room, offices, conferences rooms, storage/utility closets, bathrooms Kitchen/locker area Driver lounge, dispatch offices Exterior awnings (front entry, northside, eastside)

Replace lamps and lighting components as needed MAINTENANCE BUILDING Walk-through interior/exterior of maintenance building; spot check, test all light

fixtures for lamp failures Service bays Offices, storage/utility closets, mezzanine, bathrooms Exterior side lights (northside, eastside, southside)

Replace lamps as needed FACILITY GROUNDS Walk-around of exterior facility grounds spot check, spot check, test all light

fixtures for lamp failures Employee parking lot Bus parking lot, bus canopy Fuel island

Replace lamps and lighting components as needed Report any lamp replacements with designated individual in Maintenance

Facility

Comments:

67

Exhibit C

BLOOMINGTON PUBLIC TRANSPORTATION CORPORATION

REQUEST FOR DEVIATIONS, APPROVED EQUALS, OR EXCEPTIONS

FORM

RFP SECTION NO.: ____________________ DATE OF REQUEST: ___________

RFP TITLE: __________________________________________ PAGE ____ OF ____

DESCRIPTION OF REQUEST FOR DEVIATION, APPROVED EQUAL OR

EXCEPTION:

Approved: _____________________________

Denied: _____________________________

Comments: ______________________________________________________________

________________________________________________________________________

________________________________________________________________________

Signature: ________________________________ Date: _______________________