Request For Proposalsfor

Mauldin Sign Project

POSTED: January 15, 2014

1. Mauldin Introduction.

Development of a marketing plan for the city was identified as a goal by city council on February 9, 2012. The first step in implementing a city-wide Marketing Strategy is development of a city-wide logo. In November 2012, Council engaged a consultant to provide a re-designed logo.

Consultants met with officials from the Cultural Center, the Greater Mauldin Chamber of Commerce and the general public to gather input to craft a graphic logo image that will reflect Mauldin. He also developed logos for city events and various departments. All of these logos have a common theme that will be recognizable throughout the community. Arnett Muldrow & Associates presented the finished logo at the Council meeting on May 20, 2013. In June 2013, Council unanimously approved the new logo.

To date, implementation of the new logo has been done with fiscal responsibility in mind. Staff had postponed ordering any business cards or stationary. Our collateral brochures needed to be reordered and our website was already scheduled for an update. In order to continue the fiscal restraint, staff has sought methods and costs to renovate existing signs in the most cost effective manner.

2. Scope of Work.

The scope of work includes renovations as well as production and installation of new signs. Please refer to the City’s sign ordinance for permitting requirements for each sign.

Renovations include the following:

Mauldin Senior Center Sign on East Butler Quantity of 2 28”x82”Matte black Signabond lite

3 mil thicknesswith premium cut vinyl and digital graphicsinstalled on each side of monument

Current New Design

Mauldin’s Sunset Park on Fowler CircleQuantity of 2- 32”x72” Matte black Signabond lite Quantity of 2- 40”x48” Matte black Signabond lite6 mil thickness with premium cut vinyl and digital graphicsinstalled on each side of monument over existing signsremoval of existing M logo on each side

Mauldin Sports Center on East Butler and Murray DriveQuantity of 4- 30” x120” High impact acrylic signs (2 sides of 2 signs)3/16 inch thicknesspremium cut vinyl and digital graphicsincludes installation

Current New Design

Current

The new acrylic insert design.

Entryway sign at 276 & ForresterLaser cut acrylic letters, 1/2” thickness, blind stud mountCustom painted silver with premium digital print ‘M’ graphic applied for surfaceInclude removal of existing signage and repair holes as needed and installation of new signage Mauldin ‘M’= 34” height Logo ‘M’= 51” height South Carolina ‘S’= 8” height

Mauldin Cultural Center 101 East Butler RdPlease quote the following sizes 4x10’, 3x12’, 3x10’16 mm full colorDouble faced monumentWireless ethernetTrainingInstallationCity logo to be laser cut acrylic 1/2" thickness with standoff mounts. Gemini only include pricing to alter the current monument by removing the cabinet signs and installing a matching brick to make the monument solidsurvey is suggested for exact masonry needed

Current New Design

Current New Design: please quotes for the 3 LED sizes and 16mm full color

New signs include the following:

Custom synthetic stucco monument signTwo color stucco spray finishMulti-color faux brick base and columnsSingle sided graphics in cut acrylic, stud mount, 1” thicknessPolyArmor Hard Coat finish

Minimum 2 year warranty in materials and workmanship

Quantity and dimensions are as follows: quantity of 2- 10’x 15.5’ quantity of 3 - 6’ x10’

3. Pre-Bid Inspection

There will be no formal pre-bid meeting. However, we encourage potential bidders to visit and evaluate each sign before composing a bid.

Minimum Qualifications

Firms must have a minimum of three (3) years of experience in providing professional commercial sign services.

Firms must provide 3 references for previous comparable installations.

Firms must have no conflict of interest issues while under contract to the City for these services.

4. Guidelines for RFP Evaluation

There will be four general principles that will govern the RFP review, evaluation and selection process:

• Clear, complete and accurate responses to RFP requirements

• Comprehensive responses to options and requirements as determined by the City of Mauldin.

• Appropriate warranty on product and workmanship.

• Competitive cost solution

The City of Mauldin will be the final arbiter for determining firm compliance with these general principles.

5. Submittal Information

Submit: One (1) unbound original and three (3) copies must be received on or before 3:00 pm EDT, THURSDAY, JANUARY 30TH , 2014.

Addressed to: City of Mauldin

5 East Butler Road

Mauldin SC 29662

Attention: Project Manager

Mailing Address: P.O. Box 249

Mauldin SC 29662

Mark Envelope: RFP “Sign Project”

Any offer submitted as a result of this Request for Proposals (RFP) shall be binding on the firm for forty-five (45) calendar days following the specified opening date. Any offer for which the vendor specifies a shorter acceptance period will be rejected.

6. Deadline Enforced

PROPOSALS DELIVERED AFTER THE TIME AND DATE SET FOR RECEIPT OF PROPOSALS SHALL NOT BE ACCEPTED AND WILL BE RETURNED UNOPENED TO THE FIRM. IT IS THE POTENTIAL FIRM’S RESPONSIBILITY TO ENSURE TIMELY DELIVERY OF THEIR PROPOSAL. WEATHER, FLIGHT DELAYS, CARRIER ERRORS AND OTHER ACTS OF OTHERWISE EXCUSABLE NEGLECT ARE RISKS ALLOCATED TO FIRMS AND WILL NOT BE EXEMPTED FROM DEADLINE REQUIREMENTS. TELEPHONE OR FACSIMILE PROPOSALS WILL NOT BE ACCEPTED.

7. General Procurement

Firms are cautioned that any statements made by City officials, staff or advisors that materially change any portion of this document are NOT binding on the City, and shall not be relied upon unless subsequently ratified by written amendment. All changes shall be in the form of a written amendment. Oral information obtained otherwise will NOT be considered in awarding a contract.

Your proposal or bid is a public document under the South Carolina Freedom of Information Act (FOIA), except as to information that may be treated as confidential as an exception to disclosure under the FOIA. If you cannot agree to this standard, please do not submit your proposal or bid.

The City accepts no responsibility for any expenses incurred by the Firm in the preparation and presentation of an offer. Such expenses shall be borne exclusively by the firm.

The City of Mauldin reserves the right to reject any or all offers; to waive any informality or irregularity not affected by law; to evaluate, in its absolute discretion, the offers submitted; and to award the contract according to the offer which best serves the interest of the City, or to not award the contract if the City determines that it is not in its best interest to do so.

All submittals shall become the property of the City of Mauldin, and shall not be returned to the vendor, provided that all proprietary information and/or processes of the vendor contained therein, if any, shall remain the property of the vendor. All information qualifying as proprietary under the South Carolina Freedom of Information Act, and designated as such, shall be considered confidential and such information shall not be subject to review by outside individuals or organizations, except as may be compelled by judicial process and in accordance with applicable laws, regulations and City policies. All proprietary information must be clearly marked as “Proprietary”.

If the Offeror discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, Offeror/Proposer shall immediately notify the City of such error in writing and request modification or clarification of the document. The Proposer is responsible for clarifying any ambiguity, conflict, discrepancy; omission or other error in the RFP or it shall be deemed waived.

The words “Bidder”, “Firm”, “Supplier”, “Offeror”, “Contractor”, “Proposer”, “Respondent” and “Firm” are used interchangeably throughout this proposal, and are used in place of the person, firm, or corporation submitting a proposal on the scope of services or any part thereof.

8. Award of Contract

The City of Mauldin reserves the right to reject any or all proposals, to waive any informality in any proposal, to site in and act as sole judge of the merit of each response submitted, to select a firm based on the criteria stated.

9. Requirements

The successful firm shall comply with all instructions and shall perform services in a manner commensurate with the highest professional standards by qualified and experienced personnel. The successful firm must obtain all business license(s) required by the Mauldin City Code and ordinances. A business License is not required to submit a bid or proposal.