request for proposal r20-02 th street active ...opportunity~docs/20… · submission of a proposal...

City of Courtenay

Request for Proposal

R20-02

6th Street Active Transportation Bridge Detailed Options Analysis

April 30, 2020

City of Courtenay R20-02 6th Street Active Transportation Bridge Detailed Options Analysis

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TABLE OF CONTENTS 0.0 SUMMARY OF KEY INFORMATION ..................................................................................................... 3 1.0 INTENT ................................................................................................................................................ 4

2.0 DOCUMENT AVAILABILITY AND REPONSIBILITY ................................................................................ 4

3.0 DEFINITIONS ....................................................................................................................................... 4

4.0 BACKGROUND .................................................................................................................................... 5

5.0 SCOPE OF WORK ................................................................................................................................ 5

6.0 PROJECT SCHEDULE............................................................................................................................ 6

7.0 SUBMISSION FORMAT ........................................................................................................................ 6

8.0 INSTRUCTIONS TO PROPONENTS....................................................................................................... 8

9.0 EVALUATION CRITERIA ....................................................................................................................... 8

10.0 GENERAL TERMS & CONDITIONS ....................................................................................................... 9

11.0 ATTACHMENTS ................................................................................................................................. 13


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SUMMARY OF KEY INFORMATION

RFP Reference R20-02 6th Street Active Transportation Bridge Detailed Options Analysis

Overview of the Opportunity

The purpose of this request for proposal is to invite proposals from qualified Engineering Consultants, for the delivery of a Detailed Options Analysis for the Sixth Street Active Transportation Bridge.

Questions? Questions are to be submitted in writing quoting the RFP number and name, up to 48 hours prior to the RFP closing date and time by email to [email protected].

Addenda Proponents are requested to check the BC Bid and City websites for any updated information and addenda issued before the Closing Date at the following websites www.bcbid.gov.bc.ca and/or www.courtenay.ca/bids

Closing Date and Time

2:00 pm Pacific Standard Time

Friday, May 22, 2020

Instructions for Submission

Submissions are to be consolidated into one PDF file and sent electronically to [email protected]

1. In the subject field enter: RFP Number and Name

2. Phone 250-338-1766 Ext. 7646 should assistance be required

Participation The guidelines for participation that will apply to this RFP are included in the this RFP.

Obtaining RFP Documents

RFP documents are available for download from these websites www.bcbid.gov.bc.ca and/or www.courtenay.ca/bids

http://www.bcbid.gov.bc.ca/

mailto:[email protected]



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1.0 INTENT

The City of Courtenay (the “City”) invites proposals from qualified Engineering Consultants, for the delivery of a Detailed Options Analysis for the Sixth Street Active Transportation Bridge.

2.0 DOCUMENT AVAILABILITY AND RESPONSIBILITY

This RFP is being issued electronically through the BC Bid website and the City of Courtenay website where interested firms may download the RFP documents directly. No registration, tracking or other recording of RFP documents will be performed by the City. All addenda, ammendments or further information will be published on www.bcbid.gov.bc.ca and www.courtenay.ca. It is the sole responsibility of the Proponent to monitor the websites regularily to check for updates.

3.0 DEFINITIONS

“City” means the City of Courtenay;

“Contract” means the written agreement or purchase order resulting from this RFP awarded to and/or executed by the City and the successful Proponent;

“Contract Documents” means the Request for Proposal documents, that part of the Proposal which is accepted by the City, the purchase order and executed agreement, if any, an all applicable specifications and drawings including those issued by the City to the Proponent and those submitted by the Proponent during the performance of the work and accepted by the City, whether produced before or after the date of award of the Contract as the same may be modified, amended, substituted or replaced in accordance with the provisions of the Contract from time to time;

“Consultant” means the successful Proponent to this Request for Proposal who enters into a written Contract/agreement or purchase order with the City.

“Council” means the City of Courtenay Council;

“must”, “mandatory”, “required”, means a requirement that must be met in order for a Proposal to receive consideration;

“Proponent” means a party, a company or an individual that has obtained a copy of this Request for Proposal and submits, or intends to submit, a Proposal in response to this “Request for Proposal”;

“Proposal” means the documents of the Proponent delivered to the City offering to perform the work as required under this RFP;

“RFP” means Request for Proposal;


http://www.courtenay.ca/


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“should” or “desirable” means a requirement having a significant degree of importance to the objectives of the RFP;

“Sub-consultant” means a sub-consultant having a contract with the Consultant for the performance of any part of the work;

4.0 BACKGROUND

On September 16, 2019, Council requested an Options Analysis to be prepared to present design options for a Sixth Street Active Transportation Bridge crossing the Courtenay River.

On January 27, 2020 the Sixth Street Feasibility and Options Review was presented to Council. The options review developed design criteria for the four bridge options and also included preliminary cost estimates.

On February 3, 2020, Council directed staff:

“That Council affirm the priority construction of the 6th Street multi‐use pedestrian‐bike bridge project and direct staff to include the 6th Street multi‐use pedestrian‐bike bridge project on the list of Council priorities.”

5.0 SCOPE OF WORK

The scope of work is to develop a Detailed Options Analysis report to help Council inform their decision on which design option to select for the construction of a Sixth Street Active Transportation Bridge. This Detailed Options Analysis report is to provide further detail and a recommendation for the preferred option to move forward into detailed design.

Engineering Services Required:

1. Develop a work plan, specifying allocation of effort, key milestones (such as deliverables, project phases, etc.), and schedule. Provided before work begins.

2. Develop a Detailed Options Analysis Report that builds on the work done in the previous study, and further provides:

a. A concept design for each bridge option including plan and profile views.

b. Advance the design of the connections on each side of the bridge and show how they will connect to existing walking/cycling infrastructure including plan views, and supporting detail.

c. Updated Class C cost estimate for the four options.

d. Evaluation of the four options.

e. Provide a recommendation for the preferred option for the bridge.

f. Provide high level community engagement, which will consist of meeting with key stakeholders, and a social media campaign as well as traditional media sources (supported by the City). The results of the engagement are to be detailed and summarized in this report.


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6.0 PROJECT SCHEDULE

1. 50% Options Analysis/review by August 1, 2020. 2. 90% Options Analysis, including cost estimates and concept drawings, by September 1,

2020. 3. 100% Options Analysis to be complete by October 1, 2020.

7.0 SUBMISSION FORMAT 7.1 Title Page

Showing RFP title and number, closing date, company name of the Proponent, address, contract name, email address and phone number.

7.2 Company Profile This section to include, but not be limited to, the following:

Company’s history;

Legal business name and names of any national or international affiliations;

Number of staff employeed;

Other goods or services provided by your company;

Current projects/contracts of similar scope; and

Financial stability statement. 7.3 Qualifications & Experience

Proponents shall have at least five (5) years of experience with contracts of similar size,scope and nature. Include a detailed description of the experience of the Proponent and the proposed project team that will be assigned to this project, demonstrating their experience to undertake the work outlined in this RFP. Include a list of at least 3 relevant completed projects with client references and telephone number/email contact information for each project. By submitting a Proposal the Proponent consents to the City contacting these references at its discretion, and consents to the City also contacting any other organizations for the purposes of evaluating the Proposal.

7.4 Key Personnel Identify and provide resumes for the key personnel in the Proponent’s proposed team and outline what their roles will be in implementing this project.

7.5 Pricing & Time

A detailed pricing schedule, including estimated number of work hours, broken out into these four categories:

1. Preparation of bridge design concepts 2. Preparation of active transporation connection design concepts 3. Evaluation/recommendation 4. Community engagement


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7.6 Deliverables

The following deliverables are required for this work: 1. Work plan specifying allocation of effort, key milestones (such as deliverables, project

phases, etc.) and schedule. 2. 50% Options Analysis Report including drawings and supporting technical info and design

review metting with internal stakeholders. 3. 90% Options Analysis Report including drawings and supporting technical info and design

review meeting with internal and external stakeholders. 4. 100% Options Analysis Report including drawings and supporting technical info.

7.7 Services Not Required

The following services and deliverables are not required, and/or will be provided by the City: 1. Detailed design and specification development. 2. Permit application. 3. Geotechnical work. 4. Staff report to Council. 5. Presentation to Council.

7.8 Environmental & Social Initiatives

Include any Environmental or Social Procurement initiatives being used. Examples Include:

Environmental o Reduction of paper, cardboard and plastic use o Non-idling vehicle policy o Recycle programs o Use Green Energy o Measurement of Goals o Printing Reduction

Social o Hiring person(s) with barriers to employment for on-call, casual or permanent paid

employment o Utilizes new entrepreneurs/start-up businesses to support their business o Hires locally owned and operated businesses

7.9 Completion of Schedule A – Form of Submission


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8.0 INSTRUCTIONS TO PROPONENTS 8.1 An electronic submission of the proposal in .pdf format must be submitted to:

“[email protected]” no later than 2:00pm PST, Friday, May 22, 2020, the RFP closing date. The email subject line shall read “R20-02 6th Street Active Transportation Bridge Detailed Options Analysis”. It is the sole responsibility of the Proponent to ensure that their proposal is received by the City within the proper time allocation. Late responses will be rejected by the City of Courtenay. All proposals must be signed by an authorized Proponent representative. Submission of a proposal indicates acceptance by the Proponent of the conditions contained in this RFP, unless clearly and specifically noted in the proposal submitted.

8.2 Questions are to be submitted in writing no later than 2 business days of the RFP Closing Date

quoting the RFP name, number and contact person below, and sent to email [email protected].

Graham Peterson Procurement Specialist, City of Courtenay [email protected] Any verbal communications will be considered unofficial and non-binding to the City. Proponents

should rely only on written statements issued by the contact person listed above. 8.3 Notwithstanding any custom or trade practice to the contrary, the City reserves the right to, at its

sole discretion and according to its own judgement of its best interest to waive any technical or formal defect in a proposal and accept that proposal.

9.0 EVALUATION CRITERIA 9.1 General

a) An evaluation committee made up of City staff will be reviewing proposal submissions. The City reserves the right to accept any or none of the proposals submitted and will evaluate proposals based on best value and not necessarily the lowest cost.

b) The City reserves the right to award the contract to other than the lowest cost Proponent.

c) Award of any contract resulting from this RFP may be subject to City of Courtenay Council approval, and budget considerations.

9.2 Evaluation Criteria & Weighting

The City reserves the right to accept any or none of the proposals submitted and will evaluate proposal submissions based on “best value” using the following criteria:





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Proposal Evaluation Criteria Description Criteria Weight

Financial Cost to the City

Cost and Hours Breakdown Into Four (4) Requested Categories 45 points

References and Related Experience

Three (3) References with Positive Feedback

Detailed Description of Experience

Minimum Five (5) Years Experience

Key Personnel Resumes & Role Explanations

15 points

Work Plan & Project Schedule

Allocation of Effort

Key Milestones (Deliverables, Project Phases, Etc)

Project Schedule Breakdown

30 points

Sustainability – Social and Environmental Initiatives

Environmental o Reduction of paper, cardboard and plastic use o Non-idling vehicle policy o Recycle programs o Use Green Energy o Measurement of Goals o Printing Reduction

Social o Hiring person(s) with barriers to employment for

on-call, casual or permanent paid employment o Utilizes new entrepreneurs/start-up businesses to

support their business o Hires locally owned and operated businesses

10 points

10.0 GENERAL TERMS & CONDITIONS 10.1 Not a Tender Call

This RFP is not a tender call, and the submission of any response to this RFP does not create a tender process. This RFP is not an invitation for an offer to contract, and it is not an offer to contract made by the City. Proposals will not be opened in public.

10.2 No Obligation to Proceed

a) Though the City fully intends at this time to proceed through the RFP process in order to select the goods or services, the City is under no obligation to proceed to the purchase, or any other stage. The receipt by the City of any information (including any submissions, ideas, plans, drawings, models or other materials communicated or exhibited by any intended Proponent, or on its behalf) shall not impose any obligations on the City. There is no guarantee by the City, its officers, employees or agents, that the process initiated by the issuance of this RFP will


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continue, or that this RFP process or any RFP process will result in a contract with the City for the purchase of the product, service or project.

b) The City reserves the right to accept or reject all or part of the proposal, however the City is not precluded from negotiating with the successful Proponent to modify its proposal to best suit the needs of the City.

c) The City reserves the right to reject, at the City’s sole discretion, any or all proposals if the proposal is either incomplete, obscure, irregular or unrealistic.

d) Further, a proposal may be rejected on the basis of the Proponents past performance, financial capabilities, completion schedule and non-compliance with federal, provincial and municipal legislation.

e) The City reserves the right to accept or reject a proposal where only one proposal is received.

f) Notwithstanding any custom or trade practice to the contrary, the City reserves the right to, at its sole discretion and according to its own judgement of its best interest to waive any technical or formal defect in a proposal and accept that proposal.

g) The City reserves the right to cancel this RFP at any time. 10.3 Cost of Preparation

Any cost incurred by the Proponent in the preparation of the proposal will be solely at the expense of the Proponent.

10.4 Confidentiality and Freedom of Information and Protection of Privacy Act

The proposal should clearly identify any information that is considered to be confidential or proprietary information (the “Confidential Information”). However, the City is subject to the Freedom of Information and Protection of Privacy Act. As a result, while the Act offers some protection for third party business interests, the City can’t guarantee that any Confidential Information provided to the City can be held in confidence if a request for access is made under the Freedom of Information and Protection of Privacy Act.

10.5 Irrevocability of Proposals

By submission of a written request, the Proponent may amend or withdraw its proposal prior to the closing date and time. Upon closing time, all proposals become irrevocable and are valid for a minimum of 60 days. By submission of a proposal the Proponent agrees should the proposal be successful, the Proponent will enter into a contract with the City. Prices will be firm for the entire contract period, unless otherwise agreed to by both parties.

10.6 Pricing

Prices are to be quoted in Canadian funds with the Goods and Services Tax (GST) shown as a separate line item, if requested. Prices must be quoted inclusive of all shipping, duty and other applicable costs F.O.B. the location indicated in the RFP.

10.7 Sub-Contracting


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Under no circumstances may the provision of goods or services, or any part thereof be sub-contracted, transferred, or assigned to another company, person, or other without the prior written approval of the City of Courtenay.

10.8 Accuracy of Information

The City makes no representation or warranty, either express or implied, with respect to the accuracy or completeness of any information contained or referred to in this RFP.

10.9 Default

a) The City may, by notice of default to the Consultant, terminate the whole or any part of this Contract if the Contractor fails to make delivery of the Services within the time specified, or to perform any other provisions of this Contract.

b) In the event the City terminates this Contract in whole or in part as provided in clause 15(a), the City may procure goods or services similar to those so terminated, and the Consultant shall be liable to the City for any excess costs for such similar goods or services.

c) The Consultant shall not be liable for any excess costs under clause 15(a) or 15(b) if failure to perform the Contract arises by reason of Force Majeure or acts of the City.

10.10 Misrepresentation or Solicitation

If any director, officer or employee or agent of a Proponent makes any representation or solicitation to any Councillor, officer, employee or agent of the City of Courtenay with respect to the RFP, whether before or after the submission of the proposal, the City shall be entitled to reject or not accept the proposal.

10.11 Applicable Laws and Agreements

a) The laws of the Province of B.C. shall govern this request for proposal and any subsequent Contract resulting.

b) This RFP is subject to the terms and conditions of the Canadian Free Trade Agreement and the New West Partnership Agreement.

10.12 Ownership of Materials and Copyright

a) Any drawings, audio-visual materials, plans, models, designs, specifications, software, reports and other similar documents or products produced by the Contractor for the benefit of the City as a result of the provision of the Services (the “Material”) may be used by the City as part of its operations associated with the Materials provided.

b) All Material shall be transferred and delivered by the Contractor to the City following the expiration or sooner termination of this Agreement, provided that the City may, at any time or times prior to the expiration or sooner termination of this Agreement, give written notice to the Contractor requesting delivery by the Contractor to the City of all or any part of the Material in which event the Contractor shall forthwith comply with such request. All materials created electronically must be provided in electronic format, in a format and in a medium acceptable to the City.


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c) The Contractor agrees that the City will own all of the Material and the Contractor irrevocably assigns to the City all of the Contractor’s title in the Material. The Contractor retains ownership of the “Embedded IP”. The Material does not include intellectual property or confidential information that is proprietary to the Contractor and (a) used by the Contractor to prepare, produce or supply the Material, or (b) that is otherwise embedded within the Material (“Embedded IP”).

d) The Contractor hereby represents and warrants that any portion of the Material produced by the Contractor will not infringe any patent or copyright or any other industrial or intellectual property rights including trade secrets.

10.13 Corporate Climate Action Strategy Requirements

Vehicle Idling

In the interest of reducing negative impacts on the environment, all Consultants working directly or indirectly for the City on City owned property must ensure that when vehicles or equipment are not required to be running for operational purposes every effort is made to reduce or eliminate engine idling.

10.14 Payment Terms

The successful Proponent shall invoice the City in an acceptable format and will be paid as per the City’s standard payment terms, net 30 days from date of invoice. The City of Courtenay shall not pre-pay for any goods, or services for any period, unless agreed to in writing by the City.

All invoices must be emailed to [email protected], please do not also mail invoices. 10.15 Business License and Permits

Consultants are required to acquire and maintain a City of Courtenay Business License or a Central Vancouver Island Inter-municipal Business License prior to the commencement of the work and for the term of the project.

10.16 Insurance

As a minimum, the successful Proponent shall procure and maintain through the term of the contract, at its own expense and cost, the following insurance policies:

a) Professional Liability Insurance in an amount not less than $1,000,000 per occurrence and $2,000,000 aggregate per annum. Including a provision naming the City as an additional insured, and 30 day notice of cancellation.

b) Commercial General Liability Insurance in an inclusive amount of not less than $2,000,000 for each occurrence or accident. Minimum coverage must include Personal Injury, Contractual Liability, Non-Owned Automobile Liability, Products/Completed Operations, Contingent Employers Liability, Cross Liability and Severability of Interest, and a 30 day written notice of insurance cancellation clause.

c) Motor Vehicle Insurance ICBC APV47 form - Bodily Injury and Property damage in an amount no less than $2,000,000 per accident per licensed motor vehicle used to carry out the Work



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d) The Consultant shall be responsible for WorkSafe BC assessments relating to its work on behalf of the City and the work of its sub-contractors. It shall remain in good standing with WorkSafe BC and comply with all Workers’ Compensation Board legislation in the province of British Columbia.

10.17 Agreement

The successful Proponent will be required to enter into a formal agreement with the City prior to their project assignment, template attached for reference.

11.0 ATTACHMENTS

a) Schedule A – Form of Submission

b) Schedule B - City of Courtenay - Sixth Street Bridge Feasibility and Options Review by Urban

Systems, January 2020, (200127_EP19009 Sixth St Bridge Feasibility Study.docx)

c) Schedule C - Supplementary Geotechnical Comments Feasibility Review of Multi-Span Concept,

Proposed Pedestrian Bridge Crossing, Courtenay, BC, by Levelton Consulting, January 2013,

(Supplementary Geotechnical Assessment.pdf)

d) Schedule D – Standard Consultant Agreement

e) Schedule E - Preliminary Geotechnical Assessment Proposed Pedestrian Bridge Crossing,

Courtenay, BC, By Levelton Consultants, July 2012, (VI12-0919-00_2012-07-

31_Preliminary_Geotechnical_Assessment.pdf)


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SCHEDULE A

FORM OF SUBMISSION

The Proponent offers to supply to the City of Courtenay the goods and services for the prices not including GST as follows:

1. Total Cost and Phase Cost Breakdown of the 6th St. Active Transportation Bridge Detailed Options Analysis:

A) Total Lump Sum Cost of all Phases $___________

a) Preparation of Bridge Design Concepts $___________

b) Preparation of Active Transportation Connection Design Concepts $___________

c) Evaluation/Recommendation $___________

d) Community Engagement $___________

2. References & Related Experience Included Yes or No

3. Work Plan & Schedule Included Yes or No

The above prices include and cover all duties, handling and transportation charges, and all other charges incidental to and forming part of this proposal. Acknowledgement is hereby made of receipt and inclusion of the following addenda to the documents: Addendum(s) No. _________ Dated: _____________________ No. Of Pages: _____________ Legal Name: _____________________________________________________________ Address: _____________________________________________________________ Phone: _____________________ Email: _____________________ I/We the undersigned duly authorized representatives of the Proponent, having received and carefully reviewed the RFP, submit this proposal in response to the RFP. This proposal is offered by the Proponent this __________ day of ________________, 20____. ______________________________ _______________________________ Signature of Authorized Signatory Print Name and Position of Signatory

CITY OF COURTENAY - SIXTH STREET BRIDGE FEASIBILITY AND OPTIONS REVIEW

January 2020

3222.0064.01

290 A England Avenue, Courtenay BC, V9N 6L6 | T: 250-220-7060

Contact: Eric Sears, P.Eng.

T: 250-220-7060

[email protected]

urbansystems.ca

This report is prepared for the sole use of City of Courtenay. No representations of any kind are made by Urban

Systems Ltd. or its employees to any party with whom Urban Systems Ltd. does not have a contract.

© 2020 URBANSYSTEMS®.

Sixth Street Bridge Feasibility and Options Review

City of Courtenay

Chris Davidson, P.Eng.

1 Sixth Street Bridge Feasibility Study | City of Courtenay | January 2020

1 INTRODUCTION ................................................................................................. 3

1.1 Background Information ................................................................................... 3

2 COMPARATIVE BRIDGE REVIEW ........................................................................ 4

3 DESIGN CRITERIA ............................................................................................... 6

3.1 Design Width ................................................................................................... 6

3.2 Bridge Length .................................................................................................. 7

3.3 Pathway Grade ................................................................................................ 7

4 BRIDGE DESIGN CONCEPTS ................................................................................ 8

4.1 Bridge design Options ...................................................................................... 8

4.1.1 Pre-engineered Truss Bridge (Bowstring) ............................................ 8

4.1.2 Modular Panel Bridge........................................................................... 9

4.1.3 Network Arch Bridge .......................................................................... 10

4.1.4 Cable Stayed Bridge .......................................................................... 11

4.2 Bridge Abutments and Embankments ............................................................ 13

4.3 Bridge Design Considerations ........................................................................ 14

4.3.1 Bridge Decking................................................................................... 14

4.3.2 Bridge Railings ................................................................................... 15

4.4 Other Design Considerations ......................................................................... 16

4.4.1 Lighting .............................................................................................. 16

4.4.2 Wayfinding ......................................................................................... 17

4.4.3 Landscaping ...................................................................................... 17

4.4.4 Saftey ................................................................................................ 17

5 CONNECTIVITY CONSIDERATIONS ................................................................... 17

5.1.1 Key CONNECTIONS for Consideration ............................................. 18

6 ENVIRONMENTAL AND PERMITTING REVIEW ................................................. 19

CONSTRUCTIBILITY CONSIDERATIONS ............................................................. 20

7 20

7.1.1 Home Hardware ................................................................................. 20

7.1.2 Bridge Clearance ............................................................................... 20

7.1.3 Geotechnical ...................................................................................... 20

7.1.4 Tree Impacts ...................................................................................... 20

7.1.5 LAydown Sites ................................................................................... 20

TABLE OF CONTENTS

8 COST ESTIMATES ............................................................................................. 21

9 OPTION EVALUATION ...................................................................................... 23

9.1 Evaluation Criteria ......................................................................................... 23

9.2 Evaluation Results ......................................................................................... 23

10 RECOMMENDATION ........................................................................................ 25

11 NEXT STEPS ...................................................................................................... 25


The City of Courtenay is currently developing and evaluating various options for improving active

transportation connections across the Courtenay River adjacent to downtown. In conjunction to this report,

Urban Systems and Hatch Engineering are working with the City of Courtenay to review the options and

connectivity of the potential new cantilevers on the Fifth Street Bridge to support improved cycling and

pedestrian connections across the river. At the September 16th, 2019 Council meeting, Council directed staff

to expedite delivery of a range of options for a Sixth Street Multi-Use Bridge concept in order to provide

greater information related to the design, cost, public safety features and funding source options for a Sixth

Street crossing. The concept of a Sixth Street crossing is not new and has been discussed numerous times

over the past 10 years within the community and at the municipal level. This report will focus on the Sixth

Street crossing providing various bridge options and costs, connectivity pieces and ultimately an evaluation

and recommendation of the preferred Sixth Street Multi-Use Bridge.

The Sixth Street Multi-Use Bridge concept has been discussed many times within community and at the

municipal level in the last 10 years. In 2015, Outlook Land Design and 3D Design prepared a Design Brief

detailing a concept design for the Sixth Street Multi-Use Bridge. This design brief explored a cable-stayed

structure that was 4.5m wide that provided connections to Simms Millennium Park and Sixth Street.

The Sixth Street Multi-Use Bridge is included in the recently completed Parks & Recreation Master Plan and

referenced in the Transportation Master Plan for the City of Courtenay. The bridge is listed as a long-term

improvement in the Parks & Recreation Master Plan.

The Sixth Street Multi-Use Bridge would provide a connection between downtown and Simms Millennium

Park as well as a connection to the future cycling network along Sixth Street, Anderton Avenue, the

Courtenay Riverway Trail, and the pathway connection to the Lewis Centre.

Figure 1 below shows the approximate location of the proposed Sixth Street Multi-Use Bridge and the

connections to the park and the future cycling and pedestrian network.

1 INTRODUCTION

1.1 BACKGROUND INFORMATION


Figure 1: Conceptual Location and Connections of the Sixth Street Multi-Use Bridge

As a preliminary assessment of design criteria and the range of options for the Sixth Street Multi-Use Bridge,

bridges with similar characteristics were identified and are briefly presented below for comparison and to

provide a range of options similar to what would be available to the City. The comparison review considered

the functional width, user volumes (if available), and bridge decking material of the comparative bridges to

help guide the design decisions of the Sixth Street Multi-Use Bridge. These bridges are all located on

Vancouver Island or the Lower Mainland of BC and are intended for a mix of active transportation users.

JOHNSON STREET BRIDGE, VICTORIA BC

The new Johnson Street Bridge in Victoria features active transportation facilities on both sides of the bridge.

The north pathway, as seen in the Figure 2 below, is a mixed-use path connecting Downtown Victoria to Vic

West, and the E&N and Galloping Goose Regional Trails, making it a hub for active transportation users. This

section of the bridge is approximately 5 metres wide and lifts with the bascule bridge. The Johnson Street

bridge saw well over 300 bikes in the peak hour in October 2018. The decking is a special non-slick grooved

metal surface.

2 COMPARATIVE BRIDGE REVIEW


Figure 2: The Johnson Street Bridge multi-use pathway in Victoria, B.C.

SALTON ROAD PEDESTRIAN-CYCLE BRIDGE, ABBOTSFORD BC

The Salton Road Pedestrian-Cycle Bridge in Abbotsford is a multi-use bridge over the Trans-Canada

Highway shown in Figure 3 below. Built as part of the City of Abbotsford’s initiatives to improve cyclist and

pedestrian safety, the bridge is connected to separated bike paths on neighbouring street. The bridge itself is

approximately 4 metres wide. Traffic counts are not currently available for the bridge. The bridge has a

smooth concrete surface.

Figure 3: The Salton Pedestrian Bridge in Abbotsford, B.C.


MAFFEO SUTTON WALKWAY, NANAIMO BC

The Maffeo Sutton Walkway Bridge in Nanaimo connects the City’s multi-use harbourfront walkway across

the mouth of the Millstone River, shown in Figure 4 below. Approximately 3 metres wide, the bridge’s

narrower design requires cyclists to dismount before crossing. Traffic counts aren’t currently available for the

bridge. The bridge has a smooth concrete surface.

Figure 4: The active transportation bridge in Maffeo Sutton Park, Nanaimo, B.C.

Design specifications for the Sixth Street Multi-Use Bridge will be based on best practices for multi-use

pathways in British Columbia. The British Columbia Active Transportation Design Guide (BCAT) provides

direction for designing active transportation infrastructure appropriate to a project’s context. The guide

outlines space requirements for multi-use pathways based on the volume of current and anticipated pathway

users, and the ratio of pedestrians to daily pathway users.

Applying this guidance to Sixth Street Bridge requires some approximation of these user volumes. Current

and anticipated user volume was estimated from data collected by the Comox Valley Cycling Coalition

(CVCCo) on active transportation users on the Fifth Street Bridge in August 2019. The Sixth Street Bridge

was assumed to take half of the observed volume on the Fifth Street Bridge, with 5% annual growth for

3 DESIGN CRITERIA

3.1 DESIGN WIDTH


pedestrians and 3% annual growth for cyclists. Based on the CVCCo counts, there would be approximately

785 pedestrians and 386 cyclists per day using the Sixth Street Bridge by 2049.

Based on BCAT guidelines, pathway width should vary with total user volume and the proportion of

pedestrian users among total users. For the estimated 1,171 total users with more than 20% of pedestrian

users, the BCAT recommends a minimum usable width of 3.5 metres (see Table 1).

Table 1: Calculation Guidance for Pathway Widths (from BCAT)

Considering that these guidelines are not specific to multi-use active transportation bridges and accounting

for future growth in user volume beyond these current estimates, a minimum functional width of 4 metres is

recommended for the Sixth Street Bridge. The bridge will also require additional width for structural supports

or other components that would be above-and-beyond the recommended functional width.

Further consideration of surface material and design speed are also necessary. BCAT recommends asphalt

as an accessible and durable surface that comes at moderate cost. Speed on the Sixth Street Bridge will

likely be low due to the mix of users and should therefore conform to the BCAT guidelines, designs speed

should be 20km/h for the multi-use facilities. Specific design considerations including curves, signing and

pavement markings should be considered during detailed design to keep speed low for all users, especially

e-bikes.

The proposed bridge span length is approximately 60m (196 ft). This bridge length is developed to minimize

the span length but to keep the bridge from impacting the Courtenay River waterway. The abutments will be

built on the shores of the river and no construction activity will need to take place within the river.

Most design guides indicate that the ideal slope for cyclists and pedestrians is less than 4%, with some

stating that up to 5% is appropriate. The current concept design for the bridge shows the grades along the

abutment to be at 4%. The grades will be confirmed during the detailed design stage but should strive to be

less than 4% or up to 5% for short segments. This will ensure the bridge provides a comfortable experience

for individuals of all ages and abilities.

3.2 BRIDGE LENGTH

3.3 PATHWAY GRADE


Several bridge designs options have been reviewed and are presented in the report based on the consulting

team’s experience and research for the location under consideration, as well as the City’s requirements. The

bridge abutments and foundations are assumed to be the same for all options, so only the bridge

superstructure is presented and evaluated.

The proposed bridge crossing is approximately 60m long and a steel superstructure is considered based on

the span length. For the purpose of the report, four bridge types were reviewed to provide a range of

aesthetic appeal and costs. The four bridge types are listed below and discussed in the following sections:

• Pre-Engineering Pedestrian Truss Bridge (Bowstring)

• Modular Panel Bridge

• Network Arch Bridge

• Cable Stayed Bridge

A modular bridge recently acquired by the Comox Valley Regional District (CVRD) was reviewed for

installation at Sixth Street. However, it was determined that it was not designed to span the full 60m needed

for this bridge and such was not evaluated any further. The modular panel bridge included below is similar to

the CVRD bridge but is capable of spanning the river.

Pre-engineered pedestrian bridges have been a prime choice for many municipalities, transportation

authorities, light rail companies, golf courses and developers for many decades. The structures are precision-

engineered and manufactured in a controlled factory environment with precise tolerances and key fabrication

differentiators, such as welding integrity, mitered end connections, mill scale removal and finish quality.

With top chords arching up from its base, the Bowstring steel truss bridge is a cost-effective combination of

visual appeal and design efficiency. Refer to Figure 5. Bowstring bridges are available with spans up to 60m

in an underhung configuration and up to 62m.

4 BRIDGE DESIGN CONCEPTS

4.1 BRIDGE DESIGN OPTIONS

4.1.1 PRE-ENGINEERED TRUSS BRIDGE (BOWSTRING)


Figure 5: Bowstring Truss bridge

Bridge manufacturers are highly experienced in shipping pedestrian / cyclist bridges throughout Canada and

beyond. They can often be installed more quickly than other bridge structure types, using local crews and on-

hand equipment. The truss would be spliced in three places off-site and crane lifted as one piece, as shown

in Figure 6. Due to the width of the bridge deck, there would also be a splice down the centerline to allow

shipment. A pressure treated timber deck is considered for economic reasons but cast-in-place concrete is

also an option.

Figure 6: Installation of a Bowstring Truss Bridge

The Modular Panel Bridge system is a conventional truss system that uses 3m pinned panels to achieve

clear spans of more than 82m for pedestrian, vehicular and utility support applications. Refer to Figure 7. The

proposed truss configuration is built from hot dipped galvanized steel. The proposed bridge deck would be

steel covered with epoxy aggregate. The manufacturers maintain an inventory of these popular systems

ready to be shipped anywhere in Canada for permanent or temporary applications, like detour bridges or

emergency bridge washout replacements.

These “Bailey Bridge” style systems are easy to assemble, install and re-use. All components are hot dip-

galvanized for maximum durability. They are easy to assemble with local crews and may be reused.

4.1.2 MODULAR PANEL BRIDGE


Assembled bridges can be cantilever-launched from one side or they can be crane lifted into place. Assembly

and installation examples are shown in Figure 8 and Figure 9.

Figure 7: Modular Panel Bridge

Figures 8 & 9: Assembly and Installation

An efficient and aesthetically pleasing signature structure can be delivered with the use of a network arch

bridge system, as shown in Figure 10. The main span of 60m long can be achieved and would be comprised

of a painted steel network arch built from curved steel pipes and round bar hangers. The use of bent pipes for

the arch ribs and tie beams can significantly reduce structure cost and achieve a slender and elegant look.

The lightweight steel arch is easy to assemble off-site and crane lifted into place as one piece. See Figure

11. The concrete deck is cast-in-place concrete cast on galvanized steel stay-in-place forms.

4.1.3 NETWORK ARCH BRIDGE


While this type of bridge does provide better aesthetics, it does come at a slightly high cost when compared

to the previous two options. Another disadvantage is that additional inspection and maintenance efforts will

be required due to the complexity and height of the network arch system.

Figure 10: Network Arch Pedestrian Bridge Example

Figure 11: Bridge Assembly

The 2014 Outlook Land Design report that proposed a cable stayed bridge was reviewed by Hatch as part of

this study. The bridge would have a single weathering steel bridge tower on the east bank, with bridge strand

cable stays supporting two steel girders that span 60m. The tower would have bridge strand backstays

attaching to concrete anchorages within Simms Park. The main girder and bracing system would be

galvanized. The proposed cable stayed bridge is shown in Figure 12 and Figure 13. The bridge

4.1.4 CABLE STAYED BRIDGE


superstructure would be assembled off-site and crane lifted into place as one piece. The bridge tower

erection would be challenging from a construction point of view.

The bridge deck proposed by the previous report is a heavy pressured treated timber deck similar to what is

used for government wharfs. A cast-in-place concrete deck can also be used instead of the timber deck.

Of the four bridge design options, this option would have the greatest inspection and maintenance effort due

to the complexity and height of the tower. Specialized equipment would also be required for future bridge

tower and cable inspections. There is also a higher construction risk associated with this option due to its

complexity as compared to the other three options.

Figure 12: Previous Proposed Bridge (by Outlook Land Design)

Figure 13: Previous Proposed Bridge (by Outlook Land Design)


The bridge abutments for all four options would be similar and would consist of a concrete cast-in-place wall,

similar to Figure 14 below, supported on driven 610mm diameter, 25m long, steel pipe piles. The bridge

embankments can be built from cast-in-place concrete walls or with the cost effective MSE (Mechanically

Stabilized Earth) system. See Figure 15 for a General Arrangement drawing showing bridge abutments and

embankments layouts.

Figure 14: Bridge Embankments

Based on the preliminary geotechnical assessment performed by Levelton in 2012, ground improvement is

required at both abutments due to the presence of poor soils and the need to mitigate displacements in

conjunction with the pile foundation. Ground improvements would involve installation of stone columns or

4.2 BRIDGE ABUTMENTS AND EMBANKMENTS


vibro-replacement points to 10m depth, to increase shear strength to reduce soil liquefaction. The cost of

ground improvement is based on estimates provided in previous geotechnical reporting.

Figure 15: Bridge Embankments and Abutment Concept

Bridge decking can have significant impacts on the aesthetic and useability of a bridge. The texture or

surface material for bridge decking can impact the useability of a bridge for wheeled users especially

wheelchairs users. A rough or bumpy surface can be uncomfortable and can have a negative impact on the

experience of using the bridge by wheeled users.

The deck options are as follows:

• Heavy pressured treated timber deck similar to that one used for government wharfs

4.3 BRIDGE DESIGN CONSIDERATIONS

4.3.1 BRIDGE DECKING


• Concrete deck

• Steel deck covered with epoxy aggregate

While treated timber decking is a potential consideration, we would recommend that it should not be

considered as the decking material for the bridge due to comfort use for wheeled users. It would also result

in increased maintenance and replacement considerations.

Like bridge decking, bridge railings can add to the aesthetic value of a bridge. However, bridge railing can

also have impacts to the user experience of the bridge. Bridge railings can impede sightlines and certain

design features can be unsafe for cyclists or negatively impact those with vision impairments. Careful

consideration must be given to the design of the bridge railings to make sure these potential negative impacts

are reduced.

Custom made, aesthetically pleasant railings can be designed for the bridge, like the ones shown in Figure

16 and Figure 17 below. These types of railing have been considered for the network arch and the cable stay

bridge options.

Figures 16 & 17: Bridge Railing Options (Examples)

The two prefabricated bridge options will be supplied with prefabricated custom steel railings designed

specifically for their system. See Figure 18 and Figure 19 below for the typical railing systems for Bowstring

and Modular bridge systems.

4.3.2 BRIDGE RAILINGS


Figure 18: Bowstring Bridge Railing

Figure 19: Modular Bridge Protective Screen System

Lighting for the bridge can generally be grouped into two types – functional and architectural. Functional

lighting provides users on the bridge with the basic level of lighting for safety and useability of the bridge

when it is dark outside. Architectural lighting can be used to highlight architectural features of the bridge or

improve the overall ambience of the space.

Specific design lighting options have not been developed during this report and can be evaluated during

detailed design. We also understand that there are lighting considerations with respect to the river and

adjacent natural spaces, and these would also need to be considered. For the purposes of this report

allowances have been made for lighting for each bridge option.

4.4 OTHER DESIGN CONSIDERATIONS

4.4.1 LIGHTING


Wayfinding can be an important tool to help guide pedestrians and cyclists to the key infrastructure and

destinations in the City. It is recommended that wayfinding be included in the development of the Sixth Street

Multi-Use Bridge that is consistent in design and messaging as with wayfinding throughout the City.

As the bridge will have the opportunity to be a significant structure landscaping around the entrances to the

bridge should be considered. While the detail of the landscaping has not been advanced at this time

allowances for landscape features have been included in the preliminary costing.

4.4.4 SAFTEY

With all multi-use pathways safety is a consideration for people that walk, people that cycle and all other

users. Specific design considerations including pathway curves, signing and pavement markings should be

considered during detailed design to ensure a safe experience. Many jurisdictions are currently reviewing

safety considerations with respect to E-bikes. While E-bikes are speed restricted by the province, there are

currently no specific design guidelines for E-bikes at this time. There are however design considerations that

would limit speeds and educate all users on proper E-bike use and assimilation into multi-use pathways. This

should be explored further as the project moves into the design phases.

The key goal of the bridge crossing would be to ensure it is properly integrated into the surrounding walking

cycling networks. The proposed bridge provides a better experience than the current condition because they

provide a wider pathway and are further separated from cars. They also allow for cyclists to avoid having to

share the roadway with vehicles and provide more space for all active users. Beyond the bridge it will be

important that this comfort is extended to the various connections to existing and future networks.

The Transportation Master Plan identifies both long-term pedestrian and cycling networks. The long-term

cycling plan identifies Sixth Street, Anderton Avenue and the Old Island Highway as proposed cycling

corridors. The existing Courtenay Riverway Trail connects to Sixth Street immediately west of Anderton

Avenue and would provide a recreational and commuting connection to the south from the proposed multi-

use bridge. Figure 20 shows the key connectivity considerations for the Sixth Street Multi-Use Bridge.

4.4.2 WAYFINDING

4.4.3 LANDSCAPING

5 CONNECTIVITY CONSIDERATIONS


Figure 20: Sixth Street Connectivity Map

Old Island Highway Pathway

A pathway is proposed on the north side of the Old Island Highway that provides a direct connection to the

Lewis Centre. The Sixth Street bridge connection to this proposed pathway would utilize the existing roadway

underpass underneath Fifth Street.

Anderton Avenue

Anderton Avenue provides a north-south connection for pedestrians and cyclists west of the Courtenay River,

with connections to the Riverway Trail via Sixth Street. Improvements are required at the Anderton Avenue /

Fifth Street intersection to allow for pedestrian and cycling connections across Fifth Street and to maximize

the Sixth Street bridge’s connectivity to the north end of downtown Courtenay.

Sixth Street

Sixth Street is identified as a cycling route between Anderton Avenue and Fitzgerald Avenue. The bridge

design should ensure an efficient connection to the Sixth Street cycling corridor.

5.1.1 KEY CONNECTIONS FOR CONSIDERATION


Simms Millennium Park

Existing pathways in Simms Millennium Park will need to be upgraded to provide a comfortable connection

between the new bridge and the roadway underpass connection to Lewis Park.

Riverway Trail

The Riverway Trail is an existing multi-use trail that extends from Sixth Street to beyond the Comox Valley

Parkway. The Sixth Street Multi-Use Bridge would connect to the Riverway Trail via a multi-use pathway

along the south side of Sixth Street. This would provide a seamless and safe connection extending the

Riverway Trial through to Simms Millennium Park.

Pedestrian Connections

The Sixth Street Multi-Use Bridge will provide a key connection, along with the Fifth Street Bridge, for

pedestrians between Simms Millennium Park and Lewis Park and downtown Courtenay.

As the construction work would be conducted above the Courtenay River and within the riparian area, there

are a number of environmental considerations including permits and plans that will be required. The three

main components will be:

• Preparation of environmental permits – An application will need to be submitted to the BC Ministry of

Forests, Lands and Natural Resource Operations (FLNRO) under Section 11 of the Water Sustainability

Act for works in and about a stream. In addition, a Request for Review will need to be prepared and

submitted to Fisheries and Oceans Canada (DFO). Additionally, a fish collection permit will be required

when isolating the work area from the remainder of the Courtenay River.

• Preparation of a Provincial heritage permit - Due to the proximity to the river and the known registered

archaeological site within the proposed project area, a Provincial heritage permit (BC Heritage

Conservation Act) will be required for any excavation work required in and around the proposed bridge.

The permit review and approval period is typically in the range of 3 to 6 months. An application for a

ground disturbance permit should be submitted as soon as the scope is confirmed, and any potential

ground excavation locations are determined.

• Preparation of Environmental Management Plan – The Courtenay River is important habitat for all

species of Pacific salmon, steelhead and resident fish species such as rainbow trout, Dolly Varden and

cutthroat trout. As such, an Environmental Management Plan (EMP) will be prepared to support the BC

Water Sustainability Act and DFO applications. The EMP will provide recommendations and best

management practices to minimize the potential for adverse impacts to the Courtenay River as a result

of the bridge works.

6 ENVIRONMENTAL AND PERMITTING REVIEW


• Tree Clearing in Simms Park – In order to construct the Sixth Street Multi-Use Bridge, many large trees

will be removed from Simms Millennium Park. The tree clearing should take place outside of the nesting

period and should consider avoid any culturally or environmentally significant trees if possible.

The EMP and regulatory applications should be completed and submitted once the final scope of work is

confirmed. It will be important to ensure any timing windows are understood and the permits can be

incorporated into any tender packages. Permit windows can range from 45 days to 6 months depending on

the permit and the perceived impact of the project.

There is a building on the northeast corner of the Anderton Avenue / Sixth Street intersection that is currently

used by Home Hardware with two garage doors that open onto Sixth Street adjacent to the location of the

bridge abutments. Access to this building will need to be reviewed as part of any design.

The Sixth Street crossing has been designed with clearance consistent with the Fifth Street Bridge to retain

space underneath the bridge for recreational boats and kayaks. It is our understanding that the Courtenay

River in this location is not a navigable waterway and large boats are not to be accommodated.

A preliminary geotechnical assessment performed by Levelton in 2012 found that ground improvement would

be required at both abutments to mitigate displacements. Ground improvements involve installation of a stone

columns or vibro replacement points to 10m depth to increase shear strength to reduce soil liquefaction.

Many trees will be impacted in Millennium Simms Park in order to construct the Sixth Street Multi-Use Bridge.

Consideration for minimizing the number of trees to be removed is to be given during detailed design.

Several laydown sites have been identified by the City that are within close proximity to the bridge site. These

laydown sites can be used to prefabricate the structure of the bridge as required. Using these laydown sites

will also prevent trees from being removed from Simms Park due to using it as a laydown site. The City can

7 CONSTRUCTIBILITY CONSIDERATIONS

7.1.1 HOME HARDWARE

7.1.2 BRIDGE CLEARANCE

7.1.3 GEOTECHNICAL

7.1.4 TREE IMPACTS

7.1.5 LAYDOWN SITES


determine the preferred laydown site during detailed design based on the preferred bridge structure type and

timing of construction.

Based on the information provided above Table 2 provides a summary of the capital costs that would be

expected for each bridge option. The costs have been broken down into a number of elements that include

both supply and installation of the bridge and associated elements in 2020 dollars. Adjusting these costs into

the future should be carefully considered. Costs are highly susceptible to fluctuations in the Canadian dollar,

steel costs, other economic factors and the availability of contractors. Escalation costs should be revisited in

the future based on the above factors and not just relative inflations values.

Table 2: Capital Cost Estimates

Project Element Pre-engineered

Truss Modular Panel

Bridge Network Arch

Bridge Cable Stayed

Bridge

Construction Duration 4.5 to 6 months 5.5 to 7 months 4.5 to 6 months 5.5 to 7 months

Costs

Bridge Structure Costs1

$0.65 - $0.75 M $0.8 - $0.935 M $1.3 - $1.5 M $1.4 – $1.6 M

Abutments1 $1.1 M $1.1 M $1.1 M $1.1 M

Geotechnical Ground Remediation (Allowance)

$0.5 M $0.5 M $0.5 M $0.5 M

Connectivity to Existing Networks2

$0.35 M $0.35 M $0.35 M $0.35 M

Engineering and Project Management3

$0.4 M $0.45 M $0.5 M S0.55 M

Total $3 - $3.1 M $3.2 - $3.335 M $3.75 - $3.95 M $3.9 - $4.1 M

____________ 1 All bridge structure related costs including structure and abutments include a 15% contingency. 2 Pathway connectivity costs include a 25% contingency. 3 Engineering and Project management estimated at 15% of construction costs.

8 COST ESTIMATES


Bridge structure costs include fabrication, delivery and installation of the bridge structure. The connectivity to

existing networks cost above includes the costs for constructing a paved multi-use pathway connecting to the

Riverway Trail along the south side of Sixth Street and to the parking lot in Simms Millennium Park as shown

in the connectivity map (Figure 18). These costs include the necessary tree and civil removals and other civil

works required to construct these pathways including signage, lighting and surface markings.

LIFE CYCLE COST CONSIDERATIONS

With any piece of infrastructure life cycle costs are a major consideration. If we consider that all different

bridge types use the same deck type and steel type, the only difference in the 20 years lifecycle costs would

be the inspection costs.

In general, it could be expected that the bridge options would require painting touch ups every 10 years with

a coating replacement needed every 30 years. The network arch bridge and cable stayed bridge would be

more costly to coat due to their geometry

The cable stayed bridge will require inspections with specialized equipment to monitor cable conditions.

Because of the complexity and height of the tower access to the bridge elements would also be significantly

more difficult for this structure.

FUNDING CONSIDERATIONS

There are several funding considerations for the City to consider helping with the costs of the Sixth Street

Multi-Use bridge construction. Some potential funding options available are:

• BC Active Transportation Infrastructure Grants Program,

• Federation of Canadian Municipalities (FCM) Grant program,

• Union of BC Municipalities (UBCM) Gas Tax Agreement -Community Works Fund

• Investing in Canada Infrastructure program.

The Province of BC has restructured the BikeBC grant funding to include more active transportation related

projects for 2020. The program will still include a yearly intake period with successful applications being

notified within a few months of submission. If successful, the Province could provide up to $500,000 cost

sharing funds for the project.

The Federation of Canadian Municipalities provides funding options for capital projects that support

sustainable transportation network and commuting options. FCM provides low-interest loans and up to 15%

grants (of the loan) for infrastructure projects that support transportation project that will help support

residents switching to a less polluting form of transportation. The City has also recently applied to the FCM

Green Municipal Fund for a grant that would cover much of the cost of the feasibility study to review these

bridge options. We understand that the FCM is currently reviewing and considering the application.

Federal funds are available through the renewed Gas Tax Agreement. The UBCM allocates funding to

municipalities each year and the City can include this project on their list to help with the construction costs.


The Investing in Canada Infrastructure program provides grants for infrastructure projects throughout

Canada. The program is currently closed for intake but could be reopened in the future and should be

considered.

Each bridge option is being evaluated against various criteria to help understand a preferred crossing option.

The following criteria are the basis for the evaluation:

• Aesthetic Value

• Pedestrian / Cyclist Comfort / Experience

• Environmental Impact

• Constructability Considerations

• Capital Cost

• Lifecycle Considerations (operations and maintenance)

The evaluation matrix is provided below in Table 3 below.

9 OPTION EVALUATION

9.1 EVALUATION CRITERIA

9.2 EVALUATION RESULTS


Table 3: Evaluation Matrix Summary

Pre-engineered Pedestrian Truss Bridge (Bowstring)

Modular Panel Bridge Network Arch Bridge Cable Stayed Bridge

Aesthetic Value Convention structure with truss

systems

3 Convention structure with truss systems.

Typically used for temporary structures.

1 Signature Structure 4 Signature Structure 5

Pedestrian / Cyclist Comfort / Experience

Comfortable with smooth

decking and safe railing design.

Design grade at or below 4%.

4 Semi comfortable with smooth steel decking

and safe railing design. Design grade at or

below 4%.

3 Comfortable with smooth decking and safe railing

design. Design grade at or below 4%.

4 Proposed wood decking would be

uncomfortable for wheeled users and

others with mobility challenges.

Design grade at or below 4%.

2

Environmental Impact Minimal. Mitigation methods can

be implemented.

3 Minimal. Mitigation methods can be

implemented.

3 Minimal. Mitigation methods can be implemented. 3 Minimal. Mitigation methods can be

implemented. Additional tree clearing

required on the east side due to the

need for concrete anchor system.

2

Constructability Considerations

Constructing the bridge during

colder months would cost more

due to heating and conditioning

of contained workspace.

Significant laydown space

required.

3 Constructing the bridge during colder months

would cost more due to heating and

conditioning of contained workspace.

Significant laydown space required.

3 Constructing the bridge during colder months

would cost more due to heating and conditioning of

contained workspace. Significant laydown space

required.

3 Higher construction risks for this

bridge option because of its

complexity.

2

Capital Cost $$ 4 $$ 4 $$$ 2 $$$$ 1

Lifecycle Considerations (operations and maintenance)

Minimal

First maintenance touch-up

painting at 10 years

Full overcoat of structure at thirty

years

3 Minimal maintenance required. Temporary

structure that won’t last as long as a standard

bridge.

3 Increased future inspection & maintenance efforts

First maintenance touch-up painting at 10 years

Full overcoat of structure at thirty years

2 Increased future inspection & maintenance efforts

Special equipment is required for tall bridge tower and cable inspections

1

Total Score 20 17 18 13


Based on the criteria presented above and the conducted evaluation, if the City were to advance the Sixth

Street Multi-Use bridge, the recommended bridge design is the Pre-Engineered Bowstring Truss Bridge.

While slightly less aesthetically pleasing, the bowstring truss bridge would provide the City with an

economical choice while still meeting the functional requirements of active transportation users of the bridge.

If a ‘signature” structure is more desirable a network arch would provide this, but it would come at a slightly

higher capital cost and with greater maintenance considerations.

The following are the recommended next steps for the Sixth Street Bridge:

1. Present this report to Council to confirm direction;

2. Research funding opportunities and start preparation of applications for applicable funding

applications; and

3. Prepare a preliminary and detail design of a Sixth Street Multi-Use Bridge, if approved by Council

to proceed.

10 RECOMMENDATION

11 NEXT STEPS

CONSULTING SERVICES AGREEMENT

THIS AGREEMENT made the xx day of xx, 20xx. BETWEEN

THE CORPORATION OF THE CITY OF COURTENAY 830 Cliffe Avenue Courtenay, B.C. V9N 2J7

(hereinafter called the “City”) OF THE FIRST PART AND CONSULTANT

(hereinafter called the “Consultant”) OF THE SECOND PART WHEREAS:

The City hereby retains the Consultant to provide the consulting and professional services described herein, and desires to engage the Consultant to perform said services.

The Consultant has agreed to perform the said services in accordance with the terms and conditions of this Agreement.

NOW THEREFORE THIS AGREEMENT WITNESSES THAT in consideration of the terms, covenants and conditions herein contained, the parties hereto, hereby covenant and agree as follows:

City of Courtenay Consulting Services Agreement

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1. CONSULTANT’S SERVICES TO THE CITY 1.1. The Consultant shall provide and be fully responsible for the following services,

DESCRIPTION OF THE WORK OR SERVICES, hereinafter called the “Services”.

1.2 The Consultant must provide and is responsible for the Services outlined in their proposal dated Month Day, 20xx, (attached hereto as Schedule A) submitted to the City by the Consultant in response to the City’s Request for Proposal RXX‐XX Project Title and Addendums X, X & X, (attached hereto as Schedule B) and forming an integral part of this Agreement.

1.3 The form and detail of deliverables as defined in Appendices A & B. 1.4 The timing of payment of the Services shall be as defined in Section 2 of this Agreement. 1.5 The Consultant will provide the Services as required by the City stated within their

proposal or as otherwise negotiated and approved by the parties. If the City decides, in its sole judgment, to extend the completion date of the Services, the City shall do so in writing to the Consultant.

1.6 The Consultant may engage sub‐contractors for the performance of certain specific tasks forming part of the Services, provided the Consultant has obtained prior written consent from the City. The Consultant shall administer, coordinate, and manage all services of sub‐contractors, and will assume full responsibility to the City for all work performed by said sub‐contractors in relation to the Services and will pay all fees and disbursements of all sub‐contractors.

1.7 The Consultant shall perform the Services:

a) With the degree of care, skill and diligence normally applied in the performance of

services of a similar nature and magnitude to those contemplated by this Agreement at the time and place the Services are rendered;

b) In accordance with sound current professional practices; and,

c) If there is a design component to the Services, in conformance with the design standards and codes applicable at the time of design.

1.8 The Consultant will furnish all personnel required to perform the Services to the

required standard, and all such personnel shall be competent and qualified to perform the Services. Where specific personnel have been proposed by the Consultant for the performance of the Services, and have been accepted by the City, such personnel shall not be replaced with other personnel without the prior written consent of the City.


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1.9 The Consultant shall commence the provision of the Services promptly and shall use every reasonable endeavour to carry out the Services in such a manner so as to fulfil the completion dates herein, or specified from time to time by the City.

2. BASIS OF PAYMENT TO THE CONSULTANT

2.1 In consideration of the Services performed by the Consultant to the satisfaction of the

City and in strict conformance with the terms herein, the City will pay the Consultant the fees and reimbursable disbursements prescribed herein, plus the Goods and Services Tax (GST).

2.2 The Consultant shall submit detailed invoices each month. Each invoice will show the

purchase order number XXXXX, the percentage of the Services that are complete, and the amount of the GST applicable.

Invoices are to be submitted to:

City of Courtenay Accounts Payable 830 Cliffe Avenue, Courtenay, B.C. V9J 2N7 [email protected]

2.3 The Consultant shall keep proper accounts and records of all costs and expenditures forming

the basis of any billing to the City, including but not limited to hours worked, details of all disbursements and percentage amounts of work completed. The City shall be entitled to verify the accuracy and validity of all billings and payments made by auditing and taking extracts from the books and records of the Consultant and by such other means as shall be reasonably necessary or advisable.

3. TERM OF CONTRACT OR COMPLETION OF SERVICES The Consultant shall complete the work by Month, Day, Year or a time and date mutually agreed to in writing by both parties prior to the commencement of the Services. 4.1 CHANGES TO SCOPE OF SERVICES 4.1 The City may at any time vary the scope of work to be provided by the Consultant as part of the Services. In that case and where this Agreement contains a limit or limits in sub‐clause 2.1 as to the maximum fees and disbursements to be paid to the Consultant for all or any part of the Services, such limit or limits shall be adjusted as agreed to by both parties in writing and failing agreement, as reasonably determined by the City. Should the Consultant consider that any request or instruction from the City constitutes a change in the scope of the Services, the Consultant shall so advise the City within ten days in writing. Without said written advice within the time period specified, the City shall not be obligated to make any payments of additional fees to the Consultant.


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5. UNDERTAKING, RELEASE AND INDEMNIFICATION 5.1 The Consultant hereby indemnifies and releases the City, its officers, employees and agents

from all costs, losses, damages and disbursements including those caused by personal injury, death, property damage, loss and economic loss arising out of, suffered or experienced by the Consultant, its officers, servants and agents, and sub‐contractors in connection with their performance of the Services under this Agreement except to the extent such loss arising out of negligence on the part of the City, its officers, servants and agents.

5.2 In undertaking the Services, the Consultant acknowledges it undertakes to take all

precautions necessary to ensure the safety of the Consultant’s principal(s) and all persons employed or contracted by the Consultant to perform the Services.

5.3 The Consultant shall be responsible for WorkSafe BC assessments relating to its work under

this Agreement and the work of its sub‐contractors. It shall remain in good standing with WorkSafe BC and comply with all Workers’ Compensation Board legislation in the province of British Columbia.

5.4 This release and covenant of indemnification above set forth shall survive termination of the

term of this Agreement. 6. PERMITS AND LICENSES 6.1 The Consultant agrees to obtain at its own expense before commencing the Services under

this Agreement:

a) A City of Courtenay Business License or Mid‐Island Inter‐municipal Business License valid for the term of the work to carry out and complete the Services; and

b) All other permits and licenses necessary to carry out and complete the Services. 7. INSURANCE 7.1 The Consultant agrees to obtain at its own expense prior to commencing the Services under

this Agreement:

a) A Professional Liability Insurance policy covering errors and omissions with coverage of not less than $1,000,000 per claim and a minimum $2,000,000 aggregate per year; and

b) A Commercial General Liability Insurance policy with coverage of not less than

$2,000,000 per claim and aggregate per year (hereinafter the CGL policy). The CGL policy shall include liability for Bodily Injury, Property Damage, and Non‐Owned Vehicles, including Broad Form products and completed operations, shall name the City as an additional named insured and contain a Cross Liability clause. The CGL policy shall remain


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in full force and effect at all times during the term of this Agreement; and

c) The insurance policies shall be on terms satisfactory to the City. Proof of the insurance policies, to the satisfaction of the City, shall be delivered to the City prior to commencement of the Services. Such proof shall confirm that coverage is in effect, identify the City as an additional insured under the CGL policy, describe the type and amount of insurance, include a Cross Liability clause, list major exclusions and agree to provide the City 30 days’ prior written notice of cancellation of any insurance policy.

7.2 If the Consultant hires a sub‐contractor to perform any work related to the Services, the

Consultant shall, in turn, ensure such sub‐contractor to obtain insurance on the same terms as outlined in 6.1 above. Such insurance shall name the City as an additional insured and shall include coverage for all operations required for the sub‐contractor’s work under this Agreement.

7.3 The foregoing insurance requirements shall not in any way reduce the Consultant’s

obligations to release and indemnify the City as outlined in Section 4 “Undertaking Release and Indemnification”.

8. FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT 8.1 The City is subject to the Province of British Columbia’s “Freedom of Information and

Protection of Privacy Act”. All documents will be received and held, to the extent reasonable, in confidence by the City and the information will not be disclosed except to the degree necessary for carrying out the City’s purposes or as required by law.

9. CITY APPROVALS 9.1 No reviews, approvals or inspections carried out or information supplied by the City or its

employees or sub‐contractors shall derogate from the duties and obligations of the Consultant (with respect to design or otherwise) and all responsibility related to the Services shall be and remain with the Consultant.

10. TERMINATION 10.1 The City at any time, in its sole judgment, may, whether or not cause exists, terminate the

Services of the Consultant in whole or in part by giving ten (10) days’ prior written notice (signed by an authorized City representative ) to the Consultant. If termination is not for cause, the Consultant shall be paid at the rate prescribed for all Services properly performed to the date of the delivery of the said notice (subject to the terms of this Agreement) plus necessary and reasonable wind up costs incurred, if any, in closing out the Services or the part thereof terminated.

11. NON‐DISCLOSURE

11.1 The Consultant may be given access to information by or on behalf of the City in connection


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with the Services, including any information that is confidential or proprietary to third parties, and information conceived, developed or produced by the Consultant as part of the Services. For the purposes of this Agreement, information includes but not limited to: any documents, instructions, guidelines, data, material, advice or any other information whether received orally, in printed form, recorded electronically, or otherwise and whether or not labeled as proprietary or sensitive, that is disclosed to a person or that a person becomes aware of during the performance of the Agreement.

11.2 The Consultant agrees that it will not reproduce, copy, use, divulge, release or disclose, in whole or in part, in whatever way or form any information described above to any person other than a person employed by the City on a need to know basis, or the Consultant’s employees, sub‐consultants or the Contractor, if appropriate and approved by the City.

The Consultant undertakes to safeguard the same and take all necessary and appropriate

measures, including those set out in any written or oral instructions issued by the City, to prevent the disclosure of or access to such information in contravention of this Agreement. The Consultant further acknowledges that any information provided to the Consultant by or on behalf of the City must be used solely for the purpose of the Agreement and must remain the property of the City or a third party, as the case may be.

These provisions shall not apply to information in whatever form that is in the Public

Domain, nor shall it restrict the Consultant from giving notices required by law or complying with an order to provide information or data when such an order is issued by a Court, administrative agency or other legitimate authority, or if disclosure is reasonably necessary for the Consultant to defend itself from any legal action or claim.

11.3 The Consultant agrees to comply with the City’s bylaws and administration policies if it uses

the City’s data network, facilities, etc. and it agrees not to remove any information from the City’s premises without the prior written approval of the City.

11.4 The obligation of non‐disclosure will survive the completion of the Agreement. 12. CONFLICT OF INTEREST

12.1 The Consultant agrees it will not provide any Services to any person in circumstances that, in

the City’s reasonable opinion, could give rise to a conflict of interest between the Consultant’s duties to that person and the Consultant’s duties to the City under this Agreement.

13. OWNERSHIP OF DOCUMENTS AND COPYRIGHT

13.1 Any drawings, audio‐visual materials, plans, models, designs, specifications, software,

reports and other similar documents or products produced by the Consultant for the benefit of the City as a result of the provision of the Services (the “Material”) may be used by the City as part of its operations associated with the Materials provided.


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13.2 All Material shall be transferred and delivered by the Consultant to the City following the expiration or sooner termination of this Agreement, provided that the City may, at any time or times prior to the expiration or sooner termination of this Agreement, give written notice to the Consultant requesting delivery by the Consultant to the City of all or any part of the Material in which event the Consultant shall forthwith comply with such request. All materials created electronically must be provided in electronic format, in a format and in a medium acceptable to the City.

13.3 The Consultant agrees that the City will own all of the Material and the Consultant

irrevocably assigns to the City all of the Consultant’s title in the Material. The Consultant retains ownership of the “Embedded IP”. The Material does not include intellectual property or confidential information that is proprietary to the Consultant and (a) used by the Consultant to prepare, produce or supply the Material, or (b) that is otherwise embedded within the Material (“Embedded IP”).

13.4 The Consultant hereby represents and warrants that any portion of the Material produced by the Consultant will not infringe any patent or copyright or any other industrial or intellectual property rights including trade secrets.

14. COMPLIANCE WITH LAWS AND RESOLUTION OF DISPUTES 14.1 The Consultant will comply with all applicable laws, statutes, regulations, or bylaws including

those of Canada, the Province of BC, and the City of Courtenay. This Agreement and all disputes arising out of or in connection with this Agreement or in respect of any defined legal relationship associated with it or derived from it shall be governed by the laws of the Province of British Columbia.

15. JOINT AND SEVERAL 15.1 If this Agreement is executed by more than one person, firm or City, it is understood and

agreed that all persons, firms or Cities executing this Agreement are jointly and severally liable under and bound by this Agreement.

16. CLARIFICATIONS

16.1 Independent Consultant ‐ This Agreement is a contract for services and the Consultant, its

permitted sub‐contractors, the officers, directors, shareholders, partners, personnel, affiliates and agents of the Consultant and its permitted sub‐contractors are not, nor are they deemed to be partners, appointees, employees or agents of the City.

16.2 The Consultant shall not, without prior written consent of the City, assign, either directly or

indirectly, this Agreement or any right of the Consultant under this Agreement. 16.3 In this Agreement, the masculine includes the feminine and bodies corporate, and each

includes the others.


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16.4 This Agreement shall be binding upon the parties hereto and their successors. 16.5 The Parties agree that they will execute such further documents and agreements required

to give effect to this Agreement. 16.6 This Agreement may be signed in counterparts, originally or by facsimile or email, each of

which so signed shall be deemed an original, and such counterparts together will constitute one and the same document.

IN WITNESS WHEREOF, the parties shall execute this Agreement with effect as of the date first set forth above. THE CORPORATION OF THE CITY OF COURTENAY By: ________________________ By: _______________________

Signature Signature Name: ________________________ Name: _______________________ Title: ________________________ Title: _______________________ Date: ________________________ Date: _______________________ CONSULTANT By: ________________________

Signature Name: ________________________ Title: ________________________ Date: ________________________