request for proposal point of sale (pos) hardware...

REQUEST FOR PROPOSAL

POINT OF SALE (POS) HARDWARE SOLUTION FOR RETAIL STORES BID INSTRUCTIONS

NOVA SCOTIA LIQUOR CORPORATION

93 CHAIN LAKE DRIVE HALIFAX, NOVA SCOTIA

NSLC TENDER NO: GD-04-P-14

Closing Location: The Nova Scotia Liquor Corporation,

93 Chain Lake Drive, Halifax, NS, B3S 1A3

NSLC Contact: Stephen Bayer Manager, Procurement & Tendering Email: [email protected]

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1. The Nova Scotia Liquor Corporation (NSLC) invites proposals from

parties interested in providing a Point of Sale (POS) Hardware solution for our retail outlets. Interested parties are invited to submit proposals outlining their qualifications, experience, pricing, implementation plan and references as outlined in the body of this RFP document. The term for this contract will be to provide services as early as possible with the goal of delivering project completion as per specifications. Project implementation dependent upon approval by the Nova Scotia Liquor Corporation’s (NSLC) Board of Directors.

2. The NSLC Policy is to ensure that all firms interested in becoming

government suppliers shall be given equitable access to contract opportunities, except that consideration may be shown to Atlantic Provinces suppliers, manufacturers and contractors whenever practical and economically feasible to do so, consistent with The Atlantic Procurement Agreement.

3. Proposals must be delivered to the Nova Scotia Liquor Corporation, prior

to the RFP closing date. Please indicate the RFP reference number on your document and/or envelope.

Mailing/Courier Nova Scotia Liquor Corporation Address: Attn: Stephen Bayer Manager, Procurement & Tendering

RFP No. GD-04-P-14 93 Chain Lake Drive Halifax, Nova Scotia B3S 1A3 4. Inquiries regarding the RFP Specifications are to be directed by email

to Sean Lane, Senior Manager, IT Operations, NSLC at [email protected] , or general inquiries to Stephen Bayer, Manager, Procurement & Tendering, NSLC at [email protected]

5. Please submit five (5) paper copies of your proposal, as well as one (1)

electronic copy in Word or .PDF format. 6. Late proposals received after the closing date and time will be disqualified

from competition and returned to the respondent unopened. 7. Proposals will not be accepted by fax or email. Respondents may include

options and alternatives in their proposal. Options may be included when the Respondent wishes to propose additional services beyond those specifically identified in the RFP.

8. Proposed schedule(s) must be included in all responses submitted.

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9. All submissions are subject to evaluation after opening and before award of

contract. Submissions may be evaluated not only on the submitted price, but also on quality of goods, delivery, availability of supply, parts, servicing and the capacity of the respondent to meet the requirements of the procurement in accordance with the criteria stated in the RFP document. On request, unsuccessful respondents are entitled to receive an explanation and a debriefing on their submission. All buying activity will attempt to seek out best value, which maximizes the effectiveness and profitability to the Corporation.

10. The NSLC is not obliged to award lowest proposal and reserves the right to

reject any or all proposals and has the right to cancel this RFP if required.

11. The NSLC reserves the right at any time, with 30 days written notice, to cancel the contract with the successful proponent without giving specific reason.

12. All respondents should be aware only contracts or amendments signed by the

President or designate of the Nova Scotia Liquor Corporation will be valid. 13. All contracts resulting from this RFP will be governed under the laws of Nova

Scotia. 14. It is the Respondent’s responsibility to ensure that it has all the necessary

information concerning the intent and requirements of this RFP and project, and to seek clarification of any matter it considers to be unclear before submitting a proposal. The NSLC is not responsible for any misunderstanding of this RFP on the part of the Respondent.

15. No information given orally by the NSLC, or by means of email or telephone,

will be binding, nor will it be construed to change the requirements of the RFP in any way.

16. Respondents wishing to amend an already submitted proposal must submit

the amendment to the Nova Scotia Liquor Corporation by fax addressed to the attention of Stephen Bayer, Manager – Procurement and Tendering, at 902-450-6007 provided they are properly identified by company name, RFP number and due date and are received by the Nova Scotia Liquor Corporation prior to the closing date and time. Our fax machine activity record will govern the receiving date and time. Amendment is to identify change in price only, not revealing the amount of the original price submitted.

17. The respondent shall indicate in his submission that he has based his prices

on the specifications and all addenda issued during this course of the RFP posting. All pricing must be in Canadian Funds. The bidder should ensure that all calculations and totals are correct. If any discrepancies/errors are noted in the evaluation process, the unit price quoted will prevail.

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18. The respondent shall ensure that he has in his possession at the time of submission, all addenda that may have been issued. Confirmation can be obtained by checking the RFP document #GD-04-P-14 as posted on the Public Tenders website at www.gov.ns.ca/tenders

19. In the event that any proposal is not accepted, the NSLC will not be liable for

any costs or damages incurred by the Respondent including, without limitation, any expenses incurred in the preparation and submission of the proposal or the preparation and performance of any presentations or demonstrations.

20. The NSLC reserves the right to verify any information provided by a Respondent

by whatever means it deems appropriate, including contacting references other than those offered, and to reject any such information if, in the judgment of the NSLC, such information is not verifiable.

21. The proposal submitted is irrevocable by the Respondent, and will remain in

effect and open for acceptance by the NSLC for a period of sixty (60) days after the last day for the submission of proposals.

22. All requirements, designs, documentation, plans and information obtained by

the Respondent from the NSLC in connection with this RFP are the property of the NSLC, and must be treated as confidential and not used for any other purpose than replying to this RFP and the fulfillment of any subsequent contract. Upon request of the NSLC, all such designs, documents, plans and information shall be returned to the NSLC.

23. The NSLC will consider all proposals as confidential subject to the provisions

of the Freedom of Information and Protection of Privacy Act S.N.S. 1993, as amended from time to time. Any proprietary or confidential information should be identified as such and the desired treatment specified. The NSLC will, however, have the right to make copies of all proposals received, for its internal review process.

24. It is the Respondent’s responsibility to ensure that it has all the necessary

information concerning the intent and requirements of this RFP and project, and to seek clarification of any matter it considers to be unclear before submitting a proposal. The NSLC is not responsible for any misunderstanding of this RFP on the part of the Respondent.

25. It must be clearly understood that if there is any evidence of misleading or

false information having been given, the NSLC may, at its soles discretion, reject the proposal.

26. Notification of successful proposal will be emailed to all respondents

immediately after the RFP is awarded.

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27. RFP Evaluation Criteria: As outlined in Section 4.1, Evaluation Criteria, of the RFP Specifications.

28. The NSLC does not bind itself to select any proposal and may proceed as it

determines, in its sole discretion, following receipt of proposals. The NSLC reserves each of the following rights, each of which may be exercised at its sole discretion, and for any reason whatsoever:

I. To reject any or all of the proposals; II. To accept any or all proposals, in whole or in part (including,

without limitation, the right to accept none, some or all of the optional features or items proposed in a proposal);

III. To accept a proposal that does not satisfy every requirement of the NSLC identified in this RFP;

IV. Not to proceed with all or any part of the project; V. To terminate this RFP for any reason or no reason.

29. The acceptance of a proposal and the award of any aspect of this project will

be made in writing, and only in writing. At that time, the successful Respondent and the NSLC shall enter into discussions to finalize an agreement. Any award is provisional until the Respondent enters into a written contract on terms satisfactory to the NSLC.

Note: In no event shall the NSLC be obligated to enter into the Respondent’s form of contract.

In the event that a successful Respondent fails or refuses to enter into, and duly execute a written contract acceptable to the NSLC within 45 days of the award, the NSLC reserves the right, at its sole discretion, to:

i) extend the period for executing a contract; ii) award the contract to the next qualified Respondent; iii) not accept any proposal; or iv) to call for new proposals

and the defaulting Respondent shall be responsible for all losses, damages, costs, and expenses (including consequential losses and damages, and legal fees on a solicitor-and-client basis) suffered or incurred by the NSLC as a direct or indirect result thereof, including but not limited to any increase in the price of performance over the price submitted by the defaulting Respondent in its proposal.

Nova Scotia Liquor Corporation POS Hardware Replacement RFP

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REQUEST FOR PROPOSAL

POINT OF SALE (POS) HARDWARE SOLUTION FOR RETAIL STORES

SPECIFICATIONS

NOVA SCOTIA LIQUOR CORPORATION 93 CHAIN LAKE DRIVE

HALIFAX, NOVA SCOTIA

NSLC REFERENCE NO: GD-04-P-14

Closing Location: Nova Scotia Liquor Corporation, 93 Chain Lake Drive, Halifax NS B3S 1A3

NSLC Contact: Stephen Bayer

Manager, Procurement & Tendering Email: [email protected]


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Point of Sale Hardware Replacement

Request for Proposal

PROCUREMENT SERVICES RFP NO: GD-04-P-14

Table of Contents

1. Introduction ......................................................................................................... 4 1.1. Introduction.................................................................................................. 4

1.1.1. NSLC Overview............................................................................................ 4 1.1.2. Purpose and Scope of Work .......................................................................... 4

1.2. Request for Proposal Process and Procedures................................ 5 1.2.1. Process .......................................................................................................... 5 1.2.2. Mandatory Requirements .............................................................................. 5 1.2.3. Evaluation Team ........................................................................................... 5

1.3. Proposal Preparation ................................................................................. 5 1.3.1. Proposal Format ............................................................................................ 5 1.3.2. Proposal Changes/Amendments/Closing Dates/Late Proposals ................... 6 1.3.3. Additional Information ................................................................................. 6 1.3.4. Proponents Expenses .................................................................................... 6 1.3.5. Authorization ................................................................................................ 6

1.4. Additional Terms ........................................................................................ 6 1.4.1. Subcontracting and Partnering ...................................................................... 6 1.4.2. Liability for Errors ........................................................................................ 6 1.4.3. Acceptance of Terms .................................................................................... 6 1.4.4. Financial Stability ......................................................................................... 6 1.4.5. Use of Request for Proposal ......................................................................... 7 1.4.6. Confidentially of Information ....................................................................... 7

2. Project Description ............................................................................................ 8 2.1. Introduction.................................................................................................. 8

2.1.1. Project Background ....................................................................................... 8 2.2. Purpose, Vision & Culture ....................................................................... 8 2.3. Project Scope ............................................................................................... 8 2.4. Proposed Project Implementation Schedule ................................... 9

3. Proposed Services and Qualifications ...................................................... 10 3.1. Mandatory Requirements ...................................................................... 10 3.2. Demonstrated Corporate Expertise .................................................. 10 3.3. Corporate References ............................................................................. 11 3.4. Requirements ............................................................................................ 11

3.4.1. Technical ..................................................................................................... 11 3.5. Proposed Resources ................................................................................ 13


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3.5.1. Subcontracting Arrangements ..................................................................... 13 4. Evaluation and Pricing ................................................................................... 14

4.1. Evaluation Criteria ................................................................................... 14 4.2. Proposal Pricing ........................................................................................ 14 4.3. Executive Summary and Annual Report ......................................... 14 4.4. Major Milestones and the Payment Stream ................................... 14 4.5. Assumptions ............................................................................................... 14 4.6. Proposal Price Details ............................................................................. 15

APPENDIX A –List of NSLC Stores and Lane Count ...................................... 16 APPENDIX B –High Level Equipment Delivery Schedule ............................ 19 APPENDIX C –High Level Pilot/Rollout Schedule ........................................... 20

Nova Scotia Liquor Corporation POS Hardware Replacement Project RFP

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1. INTRODUCTION

1.1. Introduction

1.1.1. NSLC Overview

Nova Scotia Liquor Corporation (NSLC) is a Crown Corporation of the Province of Nova Scotia established in 2001. Prior to July 2001, the NSLC was a provincial commission operating for over 70 years.

The NSLC is responsible for the purchase, importation, distribution, and retail activity for all beverage alcohol in the Province of Nova Scotia as well as for administering the Nova Scotia Liquor Control Act.

Administrative functions are conducted at the head office located in Halifax NS, as well as two additional regional offices throughout Nova Scotia. Halifax is also the location of the central warehouse that supplies all Corporation-operated retail liquor stores with approximately 3,000 products. These include wines, spirits, beer and ready-to-drink.

The NSLC is a major retailer in the Province of Nova Scotia with 105 retail outlets, 1200 employees, and approximately half a billion in sales. It also distributes product to licensees, private wine stores and through Agency outlets. A licensee is a business/establishment licensed by the Nova Scotia Alcohol & Gaming Authority (AGA) for the sale of beverage alcohol by the glass to be consumed on the premises of the licensee. The AGA, not the NSLC, is also responsible for enforcing the Liquor Control Act and their regulations with licensees. Agency stores are Corporation-regulated private sector operations which sell beverage alcohol products in addition to offering non-liquor goods and services to residents of smaller communities.

The NSLC’s future success depends on its ability to provide shoppers with a retailing experience that meets and exceeds their rapidly evolving needs. The long-term earnings growth resulting from focusing on customer expectations will be achieved through on-going investments in all aspects of the business.

Additional information about the NSLC may be found at its corporate website, www.mynslc.com.

1.1.2. Purpose and Scope of Work

The purpose of this Request for Proposal (RFP) is to select a business partner that will provide POS Hardware for our future POS Software.

The NSLC is currently working with PCMS to implement a new POS software solution. This POS software solution is JAVA based and will run SUSE Linux 11 SP3 at the OS Level. The NSLC plans to implement the new solution beginning in August with an expected completion date of November 14h, 2014. It is expected that we will complete 15 locations per week once the full roll out schedule is finalized.


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Proponents need to be aware that the NSLC will require the POS Hardware equipment to be dropped shipped to stores at least two weeks in advance of implementation.

The NSLC reserves the right to accept, reject or supplement any of the above services.

1.2. Request for Proposal Process and Procedures

1.2.1. Process

The following table outlines the major activities and the procurement schedule.

Activity Start Date End Date

Issue RFP May 5/14 - Response Time May 5/14 May 27/14 Response Due May 27/14 May 27/14 Vendor Selection May 28/14 June 04/14

1.2.2. Mandatory Requirements

This RFP includes mandatory, preferred and desirable requirements. Proposals not meeting all mandatory requirements will be rejected without further consideration.

Proposals not meeting the Minimum Score required for an Evaluation Factor as identified in Section 4.1 will be rejected without further consideration.

1.2.3. Evaluation Team

A committee formed by the NSLC will evaluate proposals. Proposals will be evaluated based on the criteria laid out in Section 4.1.

1.3. Proposal Preparation

1.3.1. Proposal Format

All proponents are asked to organize their proposals in the same manner and order as shown in the Evaluation and Pricing Section 4. Proponents are advised to limit their proposals to not be longer than 15 pages.

In addition, proponents are free to include additional material in appendices, however, only the main body of the proposal will be evaluated with the exception of responses to Appendix C.

The Proponents should provide five (5) paper copies of their responses, as well as one (1) electronic copy in Word or .PDF format for the main body of the proposal.


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1.3.2. Proposal Changes/Amendments/Closing Dates/Late Proposals

Refer to the Response Instructions and Information cover sheet for information on proposal changes, notification of changes, closing dates, and late proposals.

1.3.3. Additional Information

All documentation materials submitted as attachments to the proposals should be clearly indicated on a "list of materials" document.

1.3.4. Proponents Expenses

Proponents are solely responsible for their own expenses in preparing, presenting or delivering a proposal.

1.3.5. Authorization

An authorized officer of the company must sign proponent responses.

1.4. Additional Terms

1.4.1. Subcontracting and Partnering

The Proponents to this RFP must respond and be prepared to accept the role of primary POS Hardware partner to the NSLC. Utilizing a subcontractor or partner is acceptable for distribution only, POS Hardware support must be provided by Hardware vendor. The principle contractor must take overall responsibility for partner or subcontractor contracts, payment, availability, skill set, quality of work, etc. Please see Section 3.7.1 for instructions.

1.4.2. Liability for Errors

While the NSLC has made considerable efforts to ensure an accurate representation of information in this RFP, the information contained in this RFP is supplied solely as a guideline for proponents. The information is not guaranteed or warranted to be absolutely accurate by the NSLC, nor is it necessarily comprehensive or exhaustive. Nothing in this RFP is intended to relieve proponents from forming their own opinions and conclusions with respect to the matters addressed in this RFP.

1.4.3. Acceptance of Terms

Terms and conditions of the contract resulting from the award of this RFP will be finalized once the successful proponent has been identified.

1.4.4. Financial Stability

The Proponent’s financial stability will be assessed based on their annual report, which is required as part of the response.


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1.4.5. Use of Request for Proposal

This document or any portion thereof may not be used for any purpose other than the submission of proposals.

1.4.6. Confidentially of Information

Information pertaining to this RFP or any material obtained by the proponent as a result of participation in this project is confidential and must not be disclosed without written authorization from the NSLC.


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2. PROJECT DESCRIPTION

2.1. Introduction

2.1.1. Project Background

The NSLC’s current hardware platform is at end of life and does not meeting the minimum technical requirements for the new POS software solution.

2.2. Purpose, Vision & Culture

The NSLC’s Purpose and Vision statements as originally tabled in 2005, remains the guiding principles for the corporation for the next planning term. They are revised to clarify the NSLC’s enhanced commitment to responsible retailing and sustainable business practices across Nova Scotia’s communities. The NSLC also takes this opportunity to restate its Culture statement and the behaviors that it believes are needed to deliver this strategic plan. The statements that guide the corporations in all of its efforts are:

Purpose - To bring a world of responsible beverage enjoyment to Nova Scotia. Vision - To be a superb retailer recognized for sustainable business performance and engaging customer experience, eliciting the pride and enthusiasm of Nova Scotians. Culture:

Encourages innovation and creativity Engages employees in achieving success Is driven by customer needs Demonstrates respect and dignity in all we do Is a fun and healthy place to work Advocates intelligent consumption and responsibility

2.3. Project Scope

The scope of POS Hardware Replacement Project is to select a new POS Hardware partner for the NSLC. This partner will provide all POS Hardware including Terminal, Scanner, Receipt Printer, Cash Drawer and warranty.

It is required that the hardware be shipped direct to store two weeks in advance of the installation date.

Value Add: The NSLC has several hardware strategic initiatives over the next several years. The IT Roadmap includes Printer replacements and Thin Clients at the 105 locations. Proponents should keep this in mind.

The NSLC will be launching an additional support contract RFP to include existing hardware in stores but also including the integration of this hardware. Additional points will be given to proponents who can support both initiatives.


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2.4. Proposed Project Implementation Schedule

The following shows the proposed high level implementation schedule for the project.

The NSLC implements a system freeze leading into and through the Christmas season (Starting mid-November through to the end of first week of January).

A high level equipment delivery schedule is located in Appendix B

A high level Pilot/Rollout schedule is located in Appendix C

Exact delivery locations and timing will be negotiated with the winning vendor but commitment to the current planned dates and overall approach is mandatory.


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3. PROPOSED SERVICES AND QUALIFICATIONS

The following section describes the required content of the Proponent’s response to this RFP. Proponents are required to respond using the same format.

3.1. Mandatory Requirements

The following are mandatory requirements. The proponent is to complete the following table indicating their ability to meet the Mandatory Requirements. Failure to meet these requirements will result in the Proponent’s response being disqualified.

# Mandatory Requirement Response

1. The Proponent must respond as the primary POS Hardware partner to the NSLC.

2. The Proponent must provide the complete solution including Hardware and Warranty.

3. The Proponent must provide at least one reference from a similar hardware project.

4. The Proponent must be able to drop ship to all NSLC’s retail locations.

5. The successful POS partner must have product ready for receiving starting August 1st, 2014 as per the roll out schedule.

A Proponent may only act as prime partner on one proposal. However, a Proponent can act as a subcontractor on multiple proposals.

3.2. Demonstrated Corporate Expertise

Proponents are required to provide a concise outline of their corporate expertise in the following:

Experience in implementing POS Hardware in environments similar to the NSLC.

How the proponent leverages past experience for future projects.

Corporate approach to quality assurance.

Corporate approach to client management.

Ongoing support for installed clients.

Investment in their POS Hardware.

Leadership in retail technology development.

Facilities for/Support of, Product user Groups


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3.3. Corporate References

Proponents are required to provide references for recent work where they have successfully undertaken projects of similar size and scope that represent the Proponent’s current corporate capability. To verify these references, Proponents must provide a list of contacts and site references. Contacts provided in your proposal should be notified that they might be contacted by the NSLC as part of the evaluation process.

Reference information should be provided in the following format:

Name of the Organization involved

Name, title, phone number and e-mail of the Contact(s)

A brief description of the project, including client objectives, functional and technical scope, duration, complexity, and beginning/end dates

Make note of differences in product releases and/or functionality, relative to the NSLC’s requirements.

Listing of number of locations/lanes supported.

3.4. Requirements

3.4.1. Technical

The investment that is being made through this project will set the strategic direction for the use of information technology at the NSLC’s retail locations for the foreseeable future. The systems and technologies to be put in place during the POS Hardware Replacement Project support and align with the NSLC’s Purpose, Vision and Culture.


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Mandatory Hardware

Hardware Description Hardware Part Number ( Where applicable)

HP RP 7800 POS 4GB Ram 17” PCAP Touch Screen Intel i3 Processor 128 GB SSD Hard drive HP RP7 Adjustable Stand (QZ703AA)

Custom to Order

Scanner & Cable Data Logic 4410 – GD4410-BK-B Cable: 90A052055 4.6. Meter 12vUSB

Receipt Printer HP BM476AA

Cash Drawer HP FK182AA#ABC (Heavy Duty) PK-I5U-5-BX (5 Bill, 5 Coin CDN)

Extra Cash Drawer Till Inserts /Locking Till Cover

PK-I5U-5-BX ( 5Bill, 5 Coin CDN) PK-I4L-R-BX

Optional Hardware: (Not Mandatory – Considered Value Add for possible future expenditure)

Proponents can provide optional pricing on:

Hardware Description Hardware Part Number ( Where applicable)

HP 10.4 Inch Customer Display and Pole Proponent to recommend

MFP Printing Devices for In-store Use Proponent to recommend

HP Thin Clients Proponent to recommend


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3.4.1.1. Warranty Support

The NSLC network is province wide and currently operates 105 stores with approximately 345 lanes. Store operating hours are varied and may extend from 9AM until 10PM Monday to Saturday and 12PM until 5PM on Sunday. The Proponent will provide details on all available warranty options for the POS Hardware being purchased. The NSLC will be launching an additional Support Services RFP in which the successful bidder would provide the warranty outlined by the proponent in this proposal. Value Added points will be given to proponents if they can provide both hardware and in store support. The RFP for in store support will be launched immediately after this Hardware RFP is awarded.

3.5. Proposed Resources

3.5.1. Subcontracting Arrangements

Responses must include a list and description of all partnering and subcontracting arrangements, including partner or subcontracted areas of expertise.


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4. EVALUATION AND PRICING

4.1. Evaluation Criteria

An Evaluation Team will conduct the evaluation based on the written proposals.

Evaluation Factor Weight

Mandatory Requirements met?

Y/N

1. Understanding of the Requirement

5

2. Demonstrated Corporate Expertise

5

3. Technical Requirements 15 4. Value Add 10 5. Delivery 35 6. Financial Proposal 30

4.2. Proposal Pricing

All pricing is to be provided in Canadian currency. Proponents are to provide three hard copies and one soft copy, in Microsoft Word, of their proposal pricing under separate cover, as their Financial Proposal, distinct from the balance of their Proposal.

4.3. Executive Summary and Annual Report

Proponents must provide an Executive Summary of their Financial Proposal.

Proponents are also requested to provide the NSLC with a copy of their most recent annual report.

4.4. Major Milestones and the Payment Stream

Proponents must include a proposal for the payment stream on the project. Assuming that payment for efforts during the implementation will be staged to coincide with the delivery of the product; bidders are requested to provide a proposal for these Milestones and to propose the percentage of project effort allocated to each milestone and the resulting payment required.

4.5. Assumptions

Proponents must document any assumptions made in the preparation of their Financial Proposal.


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4.6. Proposal Price Details

Proponents will prepare a summary and details of their financial proposal. Proponents are responsible for ensuring that their submission addresses all costs associated with their proposal for the delivery.


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APPENDIX A –LIST OF NSLC STORES AND LANE COUNT

Store Number Store Name Address 1 City Postal Lanes

2101 WineFair/Extra 93 Chain Lake Halifax B3S 1A3 19 2104 Agricola Street 2559 Agricola Street Halifax B3K 4C4 4 2106 Barrington Street 1075 Barrington Street Halifax B3H 2P8 4 2107 Larry Uteck 55 Peakview Way Halifax B3M 0G2 5 2108 Bayers Lake 214 Chain Lake Drive Halifax B3S 1C5 6 2110 Joseph Howe 3601 Joseph Howe Drive Halifax B3L 4H8 5 2115 Chester 209 Duke Street Chester B0J 1J0 2 2120 Clyde Street 5540 Clyde Street Halifax B3J 1E3 4 2123 Queen Street 1120 Queen Street Halifax B3H 2R9 2 2125 Hubbards 100 Highway #3 Hubbards B0J 1T0 2 2135 Novalea 3576 Novalea Drive Halifax B3K 3E8 2 2150 HSC Annex 6990 Mumford Road Halifax B3L 1N3 3 2154 Young Street 6141 Young Street Halifax B3K 2A5 4 2160 Port of Wines 5431 Doyle Street Halifax B3J 1H9 2 2165 Quinpool Centre 6169 Quinpool Road Halifax B3L 4P8 4 2170 Kearney Lake 117 Kearney Lake Rd Halifax B3M 4N9 4 2180 Scotia Square 5201 Duke Street Halifax B3J 1N9 2 2185 Spryfield 279 Herring Cove Rd Halifax B3P 1M2 4 2195 Tantallon 3650 Hammonds Plains Road Upper Tantallon B3Z 4R3 5 2565 Lunenburg 143 Victoria Road Lunenburg B0J 2C0 4 2570 Mahone Bay 372 Main Street Mahone Bay B0J 2E0 2 2802 Clayton Park WB 287 Lacewood Drive Halifax B3M 3Y7 1 2130 Hantsport 28 Main Street Hantsport B0P 1P0 2 2176 Downsview Plaza 752 Sackville Drive Lower Sackville B4E 3A4 6 2178 Lower Sackville 745 Sackville Drive Lower Sackville B4C 2R2 3 2193 Mill Cove 955 Bedford Highway Bedford B4A 1A9 6 2196 Windsor 11 Cole Drive Windsor B0N 2T0 4 2202 Bedford Place 1650 Bedford Highway Bedford B4A 4J7 4 2209 Wyse Road 210 Wyse Road Dartmouth B3A 1M9 4 2219 Tacoma Drive 62 Tacoma Drive Dartmouth B2W 3E5 5 2220 Mic Mac Mall 21 Mic Mac Blvd. Dartmouth B3A 4K6 4 2222 Kennetcook 4119 Highway #236 Kennetcook B0N 1P0 1 2223 Elmsdale 293 Highway #214 Elmsdale B2S 2L1 4 2225 Fall River 3290 Highway #2 Fall River B2T 1J5 4 2226 Portland Street 650 Portland Street Dartmouth B2W 6A3 5 2227 Forest Hills 12 Forest Hills Parkway Cole Harbour B2W 6E4 6 2270 Porters Lake 5240 Highway #7, Unit 2 Porters Lake B3E 1J7 4 2280 Sheet Harbour 22597 Main Street Sheet Harbour B0J 3B0 2 2285 Stewiacke 10 Asquith Avenue Stewiacke B0N 2J0 2 2286 Middle Musquodoboit 105 Elm Street Middle Musquodoboit B0N 1X0 1 2290 Eastern Passage 69 Cow Bay Road, Unit 1 Eastern Passage B3G 1A2 3 2297 Head of Jeddore 8990 Highway #7 Head of Jeddore B0J 1P0 2 2804 Braemar WB 9 Braemar Drive Dartmouth B2Y 3H6 1 2805 Alderney Landing 2 Ochterloney Street Dartmouth B2Y 4W1 1


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2301 Amherst 26 Laplanche Street Amherst B4H 3G8 3 2302 Amherst Mall 126 South Albion Street Amherst B4H 2X3 6 2303 Antigonish 151 Church Street Antigonish B2G 2E2 6 2310 Bible Hill 239 Pictou Road Truro B2N 2S7 3 2312 Canso 454 Main Street Canso B0H 1H0 2 2317 Guysborough 10559 Highway 16 Guysborough B0H 1N0 2 2322 Joggins 152 Main Street Joggins B0L 1A0 1 2338 Oxford 4930 Main Street Oxford B0M 1P0 2 2340 Mulgrave 419 Main Street Mulgrave B0E 2G0 2 2343 Parrsboro 703 Upper Main Street Parrsboro B0M 1S0 2 2345 New Glasgow 610 East River Road New Glasgow B2H 3S1 6 2347 West New Glasgow 38 George Street New Glasgow B2H 2K1 4 2348 Pictou 31 Weaver Road Pictou B0K 1H0 3 2353 Pugwash 10308 Durham Street Pugwash B0K 1L0 2 2358 River John 1744 Main Street River John B0K 1N0 1 2367 Springhill 21 Main Street Springhill B0M 1X0 2 2370 Sherbrooke 8015 Highway #7 Sherbrooke B0J 3C0 2 2375 Stellarton 293 Foord Street Stellarton B0K 1S0 3 2382 Tatamagouche 122 Main Street Tatamagouche B0K 1V0 2 2392 Truro 6 Court Street Truro B2N 3H7 5 2394 Truro Mall 985 Prince Street Truro B2N 1H7 3 2397 Westville 1863 Main Street Westville B0K 2A0 2 2407 Arichat 2743 Highway #206 Arichat B0E 1A0 2 2408 Baddeck 16 Campbell Street Baddeck B0E 1B0 2 2413 Cheticamp 15246 Main Street Cheticamp B0E 1H0 2 2418 Dominion 119 Commercial Street Dominion B1G 1B3 2 2426 Glace Bay 142 Reserve Street Glace Bay B1A 4W5 6 2431 Ingonish 37773 Cabot Trail Ingonish Beach B0C 1L0 2 2436 Inverness 15870 Central Avenue Inverness B0E 1N0 2 2441 Louisbourg 7582 Main Street Louisbourg B1C 1K1 2 2445 New Waterford 3434 Plummer Avenue New Waterford B1H 4K4 3 2451 North Sydney 125 King Street North Sydney B2A 3S5 4 2455 Port Hawkesbury 634 Reeves Street Port Hawkesbury B9A 2R7 5 2460 Port Hood 8578 Route 19 Port Hood B0E 2W0 2 2477 St. Peters 9992 Grenville Street St. Peters B0E 3B0 2 2479 Prince Street 248 Prince Street Sydney B1P 5K6 4 2481 Welton Street 330 Welton Street Sydney B1P 5S4 4 2483 Whitney Pier 735 Victoria Road Whitney Pier B1N 1J3 2 2490 Sydney Mines 49 Pitt Street Sydney Mines B1V 1R7 4 2496 Sydney River 95 Keltic Drive Sydney River B1S 1P4 7 2501 Annapolis 180 St. Anthony Street Annapolis Royal B0S 1A0 2 2504 Barrington Passage 3695 Highway #3 Barrington Passage B0W 1G0 2 2505 Bridgewater 274 Dufferin Street Bridgewater B4V 2G7 4 2506 Bridgewater Mall 349 Lahave Street Bridgewater B4V 2T6 2 2509 Caledonia 9838 Main Highway Caledonia B0T 1B0 2 2511 Berwick 200 Commercial Street Berwick B0P 1E0 2 2515 Bridgetown 51 Queen Street Bridgetown B0S 1C0 2


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2520 Digby 110A Warwick Street Digby B0V 1A0 4 2546 Kentville 414 Main Street, Suite 1 Kentville B4N 1K8 4 2548 Kingston 490 Main Street Kingston B0P 1R0 4 2555 Liverpool 50 Milton Road Liverpool B0T 1K0 3 2560 Lockeport 57 Water Street Lockeport B0T 1L0 1 2572 Meteghan 8714 Highway #1 Meteghan B0W 2K0 2 2573 Middleton 304 Main Street Middleton B0S 1P0 2 2574 New Minas 9256 Commercial Street New Minas B4N 4A9 6 2575 New Germany 5117 Highway #10 New Germany B0R 1E0 2 2585 Shelburne 115 King Street Shelburne B0T 1W0 2 2590 West Pubnico 1651 Highway #335 Lower West Pubnico B0W 2C0 1 2591 Weymouth 4637 Highway #1 Weymouth B0W 3T0 2 2595 Wolfville 122 Front Street Wolfville B4P 1A4 4 2598 Yarmouth 104a Starrs Road Yarmouth B5A 2T5 6 2599 Yarmouth Downtown 250 Main Street Yarmouth B5A 1C9 1


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APPENDIX B –HIGH LEVEL EQUIPMENT DELIVERY SCHEDULE

Proposed Equipment Delivery Schedule 1POS 2Arrival Notes

18 1-Aug 18 (HO 12 for Wine Fest+ 4 spares), 2 for Novalea

9 20-Aug 1 Reg1, 1 Reg2, 1 Reg3 15 29-Aug 3 for each Region1 42

50 15-Sep 10 for each Region1 50 22-Sep 10 for each Region1 50 29-Sep 10 for each Region1 45 6-Oct 9 for each Region1 45 13-Oct 9 for each Region1 45 20-Oct 9 for each Region1 18 27-Oct 3 for each Region1

303 345

1Approximate; exact need not known until schedule is finalized. Lanes per store vary (1-7) 2Initial buffer and WineFest acquired first, then roughly 2 weeks in advance of each cycle 2Vendor will have Input, may have local storage


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APPENDIX C –HIGH LEVEL PILOT/ROLLOUT SCHEDULE

Pilot / Rollout Schedule

Cycles Store Distribution *Stores Weeks Week Start

Week End

P1 (1) 1 HRM Store 1 2 18-Aug 2-Sep P2 (3) 1 HRM, 2 outside 3 1 3-Sep 10-Sep P3 (5) 1 per region 5 1 12-Sep 19-Sep Tot Pilot 9 *go/no go, final prep 1 22-Sep 26-Sep W1 3 per Region 15 1 29-Sep 3-Oct W2 3 per Region 15 1 6-Oct 10-Oct W3 3 per Region 15 1 13-Oct 17-Oct W4 3 per Region 15 1 20-Oct 24-Oct W5 3 per Region 15 1 27-Oct 31-Oct W6 3 per Region 15 1 3-Nov 7-Nov W7 3 per Region 6 1 10-Nov 14-Nov Tot Rollout 96 Total Deployment 105

*Approximate, Region 4 has 18 stores, the rest have 22

request for proposal point of sale (pos) hardware...

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