Report Writing

Abhishek ShuklaIMB2010027

What is ReportReports are designed to convey and record information that will be of practical use to the reader. It is organized into discrete units of specific and highly visible information.  Reports are often used to display the result of an experiment, investigation, or inquiry. The audience may be public or private, an individual or the public in general. Reports are used in government, business, education, science, and other fields.

Essence of Report WritingReports are like another form to communicate effectively. They are also a way to analyze ones knowledge and skills. Once information is in hand the main thing is how one manages to organize and presents the information. The proper formatted reports are one of the most essential tools used for business proposals and by a number of organizations. These reports when are read by the targeted person will provide useful information in such a good manner that will increase your credibility as a person and as an organization as well.

Steps in report WritingDefine objectiveCollection of factsAnalysis of factsDrawing conclusionSet up recommendation

Planning and PreparationDefine the problem & purposeDevelop a central ideaIdentify Issues involvedIdentify sources of dataDecide methods of data collectionDefine criteria for analysisPrepare an outline of report

Structure & Layout of Report

Front MatterCover pageTitle pageLetter of TransmittalPrefaceForewordAcknowledgementTable of contentsList of illustrationsAbstract

Main MatterIntroductionDescriptionAnalysisConclusionRecommendationSummary

Back Matter

AppendicesReferencesBibliographyGlossaryIndex

Types of Report based on PurposeProgress ReportRoutine ReportStatutory ReportPersuasive ReportPolicy ManualsStatus ReportResearch Report

Types of Report based on function

InformativeEvaluative/InterpretativeRoutine

Effective Report WritingThe language has to be objective,direct,clear and understandable.Literary or ornamental words are avoided.No emotional words or expression.Facts and data is concrete and relevant.Analysis presented is truthful and impartial.Variety and Creativity in presenting thoughts.Clichés have to be avoided.Avoid jargons.Avoid foreign words.Avoid complex sentences.Use illustrations in proper format.

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