University Kuala Lumpur

CHAPTER 1

INTRODUCTION

1.1 OBJECTIVE of INTRAThis Industrial Training (INTRA) is one of the requirements for all UniKL students of Degree/Diploma programmes. The main objective of this INTRA is to give students vast exposure to a real industrial environment. Students will be able to apply the skills that they have gained throughout their academic years. In addition, they can enhance their knowledge and abilities at the companies that they are attached to. This internship is also a shared social obligation for both UniKL and the practical companies involved. UniKL practical students will assist the companies in handling any related jobs and also enables UniKL to identify industries current needs, hence improving any weaknesses discovered. Therefore, the university will be able to strengthen its curriculum and produce graduates who are market ready.This Industrial Training was done at Bertam Sdn. Bhd. which located in Kepala Batas, Penang. The principal of the company consist of property development, plantation and house development in Bertam, Kepala Batas Area.The position given is trainee in Finance Department under Puan Analiza Bt Abdullah as the Group Finance Manager. Then, all the jobs given by Puan Jamilah Bt Ibrahim as the Senior Executive of the company. I have learnt a lot of finance task and duty at the department. The knowledge and skills given are very important in order to use in the future.

CHAPTER 2

GENERAL PRESENTATION OF THE COMPANY

2.1 COMPANY LOGO

2.2 COMPANY SUMMARY

Bertam Properties Sdn Bhd. (BPSB) is a property development company which is based in Bertam Kepala Batas, Penang, Malaysia. The Company is a private limited liability company incorporated and domiciled in Malaysia. The registered office is located at 1st Floor, 10300 Penang Malaysia. The principal of business of the company is located at No.1, Jalan Dagangan 1, Pusat Bertam Perdana, 13200 Kepala Batas, Penang, Malaysia.Bertam Properties was incorporated in Malaysia under the Company Act with paid up capital of RM 60,000,000. The company was established in 1991 as a result from combination of three organizations which is succeeding in their own business sectors.

Bertam Properties Sdn Bhd involving in following business activity: Property Development Penang Golf Resort and House Club PlantationThrough Bertam Properties Sdn. Bhd, the group is spearheading the northern regions most advance and futuristic township development. Covering an area about 3,750 acres the comprehensive township of Bertam Perdana is strategically located in the high growth area of the Northern Development corridor. Bertam Properties Sdn Bhd is embarking on a very ambitious and looking forward development. One of the main and biggest projects of Bertam Properties Sdn Bhd is Bertam Perdana.As the education hub Bertam is surrounding with UiTM, MRSM Kepala Batas, Sek. Men. Sains Kepala Batas, USM Dentistry College, Industrial Training Institute,Dentistry College, nursing college,community college, primary and secondary school. An educational institute for the community is planned with the promises.Bertam Perdana is a township for the future. With its visionary planning development, Bertam Perdana is set to be the choice township in the Northern Region. The entire development preserves the sanctity of the relationship between man and nature, providing for the physical needs ( recreational beautiful landscaping and cooling rest areas ) as well as the spiritual and emotional needs ( quiet, safe and private ). The open neighborhood concepts promotes good neighborliness whilst optimising landscaping opportunities.Bertam Perdana is scheduled for complete development by year 2020. As a comprehensive township development for the millennium, current planning integrates design for a computer literate society. Extensive neighborhood and urban landscaping will be pleasing to the eye and will complement the natural cooling provided by a unique manmade lake.In keeping with the concept of wholesome living, light, non-polluting industrial development is planned under the green, environment friendly concept.

2.3 MISSION AND VISION

VisionOur vision is to be the leading and succeed property development company in Penang.

MissionOur mission is to produce comfort and better Living Township.

2.4 COMPANY BACKGROUND

Bertam Properties Sdn Bhd

Bertam Properties Sdn. Bhd.

MottoA Dream Come True

Established 1991

DirectorsPeter Edwin Hadsley

Luqman Bin Abu BakarOwen David WilkinsonDato Haji Che AdzmiSyed Ahmad Nazri Bin Syed Kamaruzaman

CEO Dato Roslan Bin Ibrahim

TypePrivate Limited Liability Company

LocationKepala Batas, Penang

Websitewww.bertam.com.my

2.5 WORKING HOURSOffice hour for this company are as follow :-Monday ThursdayWorking Hour : 8.00 a.m 5.00 p.m Lunch Time : 1.00 p.m 2.00 p.mFridayWorking Hour : 8.00 a.m 5.00 p.m Lunch Time : 12.30 p.m 2.45 p.m

2.6 COMPANY WEBSITE

2.7 COMPANY ORGANIZATION CHART

2.8 BERTAM PROPERTIES SDN BHD MAP

2.9 COMPUTERISED SYSTEM USE IN BERTAM PROPERTIES SDN BHD : IFCA COMPUTERISED SYSTEM

Normally most company used UBS or MYOB as their accounting computerised software but in Bertam Properties Sdn.Bhd the company used IFCA Property software to record all company transaction related to account payable, account receivable and financial statement.

2.10 BERTAM PROPERTIES SDN BHD PAST AND CURRENT PROJECTSPast Projects(1994-2004)Penang Golf Resort

Taman Bertam Indah (Mixed Development)

Taman Bertam Permai (Mixed Development)

Past projects (2005-2008)Bertam Perdana(Town Centre) - BP1

Bertam Perdana(Lake Home) - BP2Lake Home - EntranceInderapura (2 Storey Bungalow-29 units)Langkasuka (2 Storey Bungalow-29 units)

Lake Home (2 Storey Semi D-44 units)

Bertam Perdana - BP3Phase 8A (2 Storey Shop Office -16 units)Primrose (1 Storey Terrace-100 units)Rafflesia (1 Storey Terrace-300 units)

Mawar (1 Storey Terrace-300 units)Freesia (1 Storey Terrace - 178 units)Low cost 304 units

Iris (1 Storey Terrace-156 units)Santana (1 Storey Terrace-300 units)

Bertam Properties Corporate OfficeYear 2010 ProjectsMayangProject name:Mayang

Property type:1 Storey Terrace

No of unit:128

Expected launching:End of 2010

Price:RM 167,200 - RM 212,100

Phase 12A (Siantan)Project name:12A (Siantan)

Property type:1 Storey Terrace

No of unit:138

Expected launching:June 2010

Price:RM156,700 to RM233,200

Phase 1E (Kasturi)Project name:1E (Kasturi)

Property type:Double Storey Terrace

No of unit:34

Expected launching:July/August 2010

Price:RM279,000 to RM350,500

Taming SariProject name:Taming Sari

Property type:Double Storey Bungalow

No of unit:26

Expected launching:End of 2010

Price:RM668,800 to RM791,200

Seri Gading

Project name:Seri Gading

Property type:Single Storey Semi-D

No of unit:22

Expected launching:End of 2010

Price:RM304,200 to RM367,400

Malinja

Project name:Phase 1F (Lakehomes)

Property type:Single Storey Semi-Detached

No of unit:50

Expected launching:June 2011

Price:Min. RM310,600.00 - RM425,800.00

Inderaloka

Project name:Phase 1D (Lakehomes)

Property type:Double Storey Terrace

No of unit:74

Expected launching:June 2011

Price:Min. RM321,600 - RM418,300.00

Mustika

Project name:Phase 1G (Lakehomes)

Property type:Double Storey Semi-Detached

No of unit:44

Expected launching:June 2011

Price:Min RM414,100.00 - RM455,400.00

Maya 1

Project name:Maya

Property type:Single Storey Terrace

No of unit:136

Expected launching:October 2011

Price:Min RM181,800.00 - RM275,200.00

5% discount for BumiputraFree miscellaneous fee

Maya 2

Project name:Maya 2, Phase 11E

Property type:Single Storey Terrace

No of unit:64 unit

Expected launching:December 2011

Price:RM228,200

Maya 3

Project name:Maya 3, Phase 11C

Property type:Single Storey Terrace

No of unit:105

Expected launching:April 2012

Price:RM199,900 to RM330,100

Shop Office

Project name:Shop Office

Property type:2 & 3 Storey Shop Office

No of unit:68 unit (2 Storey); 10 unit (3 Storey)

Expected Completion:End of 2014

Price:RM477,400.00 to RM583,800.00(2 storey)

Phase 8B

Project name:Phase 8B

Property type:Double Storey Shop Office

No of unit:16

Expected launching:December 2010

Price:RM347,400 to RM417,800

Current ProjectsMasria

Project name:Phase 1G (i) (Lakehomes)

Property type:Single Storey Semi-Detached

No of unit:38

Expected launching:October 2011

Price:RM322,800 - 395,400

Project NameBertam Lakeside Phase 1

Property Type

2-storey BungalowRM828,400-RM853,200

1-storey Semi-DRM376,400-RM479,600

2-storey TerraceRM360,900-RM445,400

Launching October 2012

2.11 DEPARTMENT WHICH ATTACHFinance DepartmentFinancial department is one of the important departments in the business and company. Financial department will shows the short and long term financial requirements in order to run business or project. It also shows how the requirements are going to be financed (using internal and external resources).All the cost involves in administration, operation, and marketing will transfer to this financial department to determine gain or loses toward the company. The Main Function of Finance Department in Bertam Properties are as follows:-

To Prepare the Budget

It is duty offinancedepartment ofcompanyto make the budget before actual providingmoneyto any department. It will be helpful to fulfil each department with minimum cost. Finance department can take the past records from respective department. It will be useful for making better budget.

Financial Management

In this function finance department gets money fromcapital marketat very low risk and cost. Finance department analyzes all the resources of funds and create a good financial structure of company. In this structure, finance department analyze whether it will decrease the overallcost of capital on Average basisor not.

Management of Investments of Company

After making financial structure, finance department invests debenture holders and shareholders money in best projects for getting highestreturn on investment. For this finance department has to take investment decision. These investment decisions can be taken with the help of capital budgeting and investment analysis techniques.

Management of Taxes

Management of taxes is also the function of finance or finance department. Taxes may be direct or indirect. Finance department continue watches the amendments and updates in tax laws and also create good corporate relation with government by paying return of corporate tax on the time.

Management of Financial Risks

Finance department takes manymeasures for managing the financial risksof company. For reducing loss of fund due to happeningliquidity,solvencyorfinancial disaster,finance department makes a good plan and also takes the help ofdebt collectors, insurance companies and otherrating agenciesfor reducing financial risk.

Merge or Acquisition decisionsFor creating good brand in the market, financial department works with marketing department and both takes the steps ofmergeandacquisitionaction. Main aim of merge or acquisition is to reduce competition and spread on brand in the market. Finance department provides the money for takeover any other firm for estimating its long run return.

2.12 SWOT ANALYSIS OF THE COMPANYStrengthsEmployment and training opportunities in the field ofconstruction Private sector housing boom and commercial building demands. Construction of the multi building projects on the feasiblelocations in the country. Good structured national network facilitates the boom ofconstructionindustry. Low cost well- educated and skilled labour force is now widely available across the country. Sufficient availability of raw materialand natural resources in the country is supportive for the industry.

WeaknessChances of Natural disadvantage are there.Distance between construction projects reduces business efficiency.Training itself has become a challenge.Changing skills requirements and anageing work force mayaccentuate the skills gap.Improve in long-term career prospects is highly required toencourage staff retention and new entrants.External allocation of large contracts becomes difficult.Lack of clearlydefine processes and procedures for construction and its management.

OpportunitiesContinuous private sector housing boom will create more construction opportunities.Public sector projects through Public Private Partnerships will bring further opportunities.Developing supply chain through involvement in large projects is likely toenhance the chances in construction.Renewable energy projects will offer opportunities to develop skills and capacity in new markets.More flexible training delivery techniques are now available.Financial supports like loan and insurance and growth in income of people is in support of construction industry.

ThreatLong term market instability and uncertainty may damage the opportunities and prevent the expansion of training and development facilities. Current economic situation may have an adverse impact on construction industry. Lack of political willingness and support on promoting new strategies. Natural abnormal casualties such as earth quake and floods are uncertain and can prevent the construction boom. In efficient accessibility in planning and concerning the infrastructure and signs.

CHAPTER 3

REPORT ON JOB/TASK/ASSIGNMENTInstitute of Research and Postgraduate Studies, University Kuala Lumpur

The purpose of this chapter is to explain the job and task during the internship. Task is an activity that needs to be accomplished within a defined period of time or by a deadline. During my internship, I was placed in Finance Department of Bertam Properties Sdn. Bhd. My major tasked given to me are all the finance matter at the department.During my internship at the department, I undertake the finance and accounting job whereas I need to update and do all the finance and accounting department matters. One of my duty at Bertam Properties Sdn Bhd. is to maintain the fixed assets. Fixed assets, also known as anon-current assetor asproperty, plant, and equipment(PP&E), is a term used inaccountingforassetsandpropertythat cannot easily be converted intocash. For every month since my internship I need to calculate depreciation of fixed asset for every single fixed asset in the company. Depreciation is, simply put, the expense generated by the uses of an asset. It is the wear and tear of an asset or diminution in the historical value owing to usage. Further to this; it is the cost of the asset less any salvage value over its estimated useful life. It is an expense because it is matched against the revenue generated through the use of the same asset. Depreciation is usually spread over the economic useful life of an asset because it is regarded as the cost of an asset absorbed over its useful life. Invariably the depreciation expense is charged against the revenue generated through the use of the asset Other than depreciation it is my duty to update fixed assets ledger if any addition of fix assets were made and its also my duty to dispose the asset in the ledger and system if the assets were disposing by the company. All depreciation, additional and disposal need to be record in the IFCA computerised system after the calculation has been done.Other than that, at the department, I also undertake task on updating and maintaining payment voucher every month . Payment voucher is adocumentwhich can be used asproofthat amonetarytransactionhas occurred between twoparties. Inbusiness, apaymentvoucher can be used for a variety of purposes, sometimes taking the place ofcashin a transaction,actingas areceipt, or indicating that aninvoicehas been approved for payment. Other than payment voucher its my duty to update and record invoice in the company. Invoices is a nonnegotiable commercial instrumentissued by a seller to abuyer. It identifies both thetradingpartiesand lists, describes, and quantifies theitemssold, shows the date ofshipmentandmode of transport,pricesanddiscounts, anddeliveryandpayment terms. In certaincases, an invoiceservesas ademandforpaymentand becomes adocument of titlewhenpaid in full.Typesof invoice includecommercial invoice,consular invoice,customs invoice, andpro forma invoice. Also called abill of saleorcontract of sale. After invoices and payment has been made I will record and update in IFCA computerized system and update payment voucher file every month. During my internship at Bertam Properties Sdn. Bhd. I also was ask to updated certain audit document and account since the company year ended is at 31 December 2012. One of the main task is Identify and divided expenses type The purpose of dividing these expenses into category is to calculate the total of each category for the purpose of audit for the financial year 2012. I was alos ask to update tax 2012 info and documentation for the company taxation.Other than that I also check company financial statement for every month to ensure the financial statement is correct and free from errors. Other than that I was also ask to update allocation entry and project cash flow for every housing project in Bertam Properties Sdn. Bhd. Allocation is an important factor in determining returns for an investment portfolio.Allocation is based on the principle that different perform differently in different market and economic conditions. Cash flowis the movement ofmoneyinto or out of a business, project, or financial product. It is usually measured during a specified, limited period of time. Measurement of cash flow can be used for calculating other parameters that give information on a company's value and situation. For every project development, cash outflow and cash inflow in the company need to calculated to get cash deficit for every project. Since my internship with the company I was also update Bank Book with cheque Bud. Cheque bud is the left side of the cheque that gets left behind in the cheque book after you've torn out your cheque after writing it out. Some people call it the cheque stub.Beside than that , one of my task is update and maintain KDDS Club Account In IFCA Computerised System. In Bertam Properties Sdn Bhd the company itself have an club account for the purpose of staff welfare and staff activity.

CHAPTER 4

CONCLUSION AND RECOMMENDATIONS

A recommendation is what you believe should be done in future research to clarify the results, as well as where you believe a solution to a problem might be. All organization has its own advantages and weaknesses and so do this organization. I have found that this organization has its strategic planning to enlarge the size of the organization and they have contingency financial plan for back-up the organization from any future problems. In my opinion, they have a good strategic planning but, they have to look at this issue more seriously to avoid them from failure in obtaining the mission and also to be a successful organization in property and development sector.This office needs more systematically filling system to make a worker easy to find a file that he needed. The office should have to make one bigger room for filling system. Once in a while, they can ask for practical students to check and manage that room if they didnt have a time. With this filling system, Im sure that every worker can finish their work smoothly and in a faster way due to increase productivity of the workers. They didnt have to waste their time to search and find any file that they want if there any emergency or other situation.Other than that, I want to suggest to my department especially in Finance Department which not enough staff to handle the task given. As my observation, I think its better to hired more staff in order to help the existing staff on handling the project. I also suggest that the workers must have the attitude to work as teamwork in the organization. This attitude is important to inspire or encourage the workers to be more tolerance with each other, ultimately autocratic style of leadership can be reducing. As a result, the workers can feel happier on all the jobs given to them. It likes to be more fairness and not force to do something at the office. As we know, the autocratic style presently preserve to make the workers feel not satisfied and just produced the works in force situation, which is the workers, are not given the full attention on their work. In addition, the teamwork jobs can build up cooperation and understanding workers circle that is can help the firm to complete all the jobs at the exact time, so the clients feel more satisfied and interested to employ office services in the upcoming tasks.The office also should make a rule stricter. The management must take action to the staff that always comes late the office. This situation shows that the staffs have no responsibility, discipline and not committed to their work. In addition, if this problem do not prohibit, clients will loss confident to the firms ability and credibility.The suggestion for this office is to create a guideline or rule in order to respect each other without care about their position in the firm. That rule is important to create a comfortable working area at the office. It will give a bigger effect or impact to produce the higher quality of works. The good communication between each worker will effect or produce a better work. Thus, comfortable working area will make the workers to feel more comfortable to communicate with each other in order to present the best result in their tasks. Therefore, the clients will be more satisfied with the services that this office produced.Lastly, in my opinion, industrial training is a very good exercise for university students before they work in the real world. It is because they will be exposed about the real work and they can learn a lot of new things which did not get from classes in university. For example the communications skills, interpersonal skills, team work, leadership skills, and work in a minimum supervision.For the conclusion during I undergo practical training in Bertam Properties Sdn. Bhd, many things I study carefully and get useful experience before go through challenging work experience. I deeply grateful to side college and especially Bertam Properties Sdn. Bhd in because willing accept I to undergo practical hereabouts. Hereabouts staff very pleased to pour out knowledge and knowledge relating with routine mainly in accountancy this. All the knowledge this would I used with decently possible when I undergo this practical new I expose with actual situation real work. Us what study carefully in unequal University we must be apply our knowledge new study carefully can do the job nicely. Apart from that good communication also help increase our work quality wait. Here, I can practice what has been I current study carefully at college namely how managing financial account office and manage quotation and office budget.Additionally also I can know how to communicate with workers either from neither inferior side nor involved superior in this office. Apart from that also communicate with the customer and entertain sign want to get information and best service to gain satisfaction best-of.

Me as trainee that undertakes industry like to suggest so students wish to go through practical training that always set for officiate would be made and always practice responsible manner. Students should be exposed with accounting jobs office undeceive so can know ways to deal office account undeceive because college only learning theoretically only.This practical training should continue more so students expose with more much knowledge of business world where this knowledge is unobtainable at college only with theoretically only.Last of all, I expect all trainees no vain opportunity has been given during undergo industrial training so knowledge gained throughout available training and become guide to meet a business world later day. Vote of thanks to side university for giving opportunity to student and not forget to plenty lecturer, parent, academic supervisor, industry supervisor and all those involved, as, thanks.

APPENDIX

REFERENCE

http://www.bertam.com.my/

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