Report Out

HR Hiring ProcessAugust 20, 2014

Project Team MembersSubtitle

1. Karen Kimple Team Leader HR Project Manager2. Angela Nixon Team Member Employment & Staffing Manager3. Linz Estrada-Gonzalez Team Member HR Analyst4. Lori Brown Team Member HR Coordinator5. Sheila Pospichal Team Member Management Assistant6. Valerie Woods Team Member Deputy Director Family Care7. Josh Fudge Team Member Budget Director8. Barb Tess Team Member Deputy Comptroller9. Michelle Naples Team Member Research & Policy Director

DHHS

Process Problem

There is currently no standardized and transparent process for filling job openings across the county. The process is cumbersome and because it takes so long, it results in frustrated hiring managers and discouraged candidates.

No clear established roles for the HR generalist, hiring manager and employment group

Job requirements for openings are not well established Results in candidate lists which do not

always fit hiring management’s needs

Few screening tools available to hiring managers Results in hiring managers making poor

hiring decisions

No communication back to the candidates Results in a negative impression on that

individual and the community on the County’s competence.

Project Goals

Gather basic “current state” metrics to establish a baseline of before/after:

Number of days from the time the requisition is approved by the department manager to the new employees’ day of work

Turnover rate

Number of openings filled vs. number of applicants

Clarify the roles and duties of: Employment and staffing group HR Generalist Hiring Manager

Strive for standardized and efficient employment process across the County

Identify tools, training & coaching opportunities

Prioritize Civil Service Rule Changes

Metrics

Current StateTotal Steps: 105Value Added 33% 35Cost Added 10% 10Waste 57% 60

Total Time: 119.45 DaysValue Added 2% 54.3 HrsCost Added 0% 2.6 HrsWaste 98% 2810 Hrs

Future StateTotal StepsValue Added StepsCost Added StepsWaste Steps

Total TimeValue Added TimeCost Added TimeWaste Time

Savings

Total Steps: Value Added StepsCost Added StepsWaste Steps

Total Time: Value Added Cost Added Waste

Suggested Changes

Ideas