REPORT WRITINGREPORT WRITING

SUBMITTED BY :-SUBMITTED BY :-

SWAPNIL SINGH SWAPNIL SINGH THAKURTHAKUR

IMB2010003 IMB2010003

►Report means a statement or Report means a statement or description of what has been said, description of what has been said, seen, done, etc.seen, done, etc.

► It contains facts figures, information, It contains facts figures, information, analysis, opinions, suggestions, analysis, opinions, suggestions, recommendations, drafts, charts, recommendations, drafts, charts, pictures, statistical tables specially pictures, statistical tables specially complied for a particular purpose. complied for a particular purpose.

TYPES OF REPORTSTYPES OF REPORTS

1)1) According to use:According to use:► externalexternal► internalinternal

2)2) According to period:According to period:► routineroutine► specialspecial

3)3) According to levels of management:According to levels of management:

► Reports to Top ManagementReports to Top Management► Reports to Functional ManagementReports to Functional Management► Reports to Junior Level ManagementReports to Junior Level Management► Functional ReportsFunctional Reports

4)4) Corporate Reports:Corporate Reports:► Statutory reportStatutory report► Directors’ reportDirectors’ report► Auditors’ reprtAuditors’ reprt► Non-statutory reportNon-statutory report

5)5) Other Reports:Other Reports:► ReviewReview► Cost-AuditCost-Audit► InterimInterim► OralOral

FORMAT OF A REPORTFORMAT OF A REPORT►Cover sheet Cover sheet ►Title page Title page ►Abstract Abstract ►Table of contents Table of contents ► Introduction Introduction ►The body of the report The body of the report ►Conclusion (and recommendations if Conclusion (and recommendations if

applicable) applicable) ►References / Bibliography References / Bibliography ►Glossary (if needed) Glossary (if needed) ►Appendices Appendices

REPORT CHECKLISTREPORT CHECKLIST 1.1. Title pageTitle page ►title title ►writer writer ►organisation organisation ►date date ►person/group who commissioned the person/group who commissioned the

report report 2.2. Table of contents Table of contents ►accurate, clear layout accurate, clear layout

► section numbering system and section numbering system and indentation indentation

► complete complete ► page numbers page numbers ► list of illustrations if applicablelist of illustrations if applicable 3. Abstract 3. Abstract ► appropriate length appropriate length ► complete summary of key complete summary of key

information information ► informative, not descriptive, in form informative, not descriptive, in form ► impersonal tone impersonal tone ► connected prose connected prose

4 Introduction •relating topic to wider field •necessary background information •purpose of report •scope of report •explanation of arrangement of report sections

5.Body format •main headings indicating equal level of importance

►all subheadings relating to section all subheadings relating to section headingheading

►choice of levels indicating hierarchy of choice of levels indicating hierarchy of importance importance

►hierarchy of importance shown by careful hierarchy of importance shown by careful and consistent use of features such as and consistent use of features such as capitals, different fonts, underlining, capitals, different fonts, underlining, bold, italics bold, italics

► indenting indenting ►numbering/letter system numbering/letter system ►space between sections to enhance space between sections to enhance

readability and layout readability and layout ►when using charts, statistics and when using charts, statistics and

illustrations check for suitability, illustrations check for suitability, captions, reference in text and captions, reference in text and positioning positioning

►acknowledgement of all sources, acknowledgement of all sources, including material referred to including material referred to indirectly, direct quotations, copied indirectly, direct quotations, copied diagrams, tables, statistics diagrams, tables, statistics

►ensure a systematic link between ensure a systematic link between references in the text and the references in the text and the reference list and bibliographyreference list and bibliography

6.Expression 6.Expression ►correct correct ►own words own words ►concise concise ►clear to intended reader clear to intended reader ►formal and factual formal and factual

7. Content 7. Content ► logical development of ideas from logical development of ideas from

one section to another, and within one section to another, and within each section each section

►citing evidence citing evidence ►relevant relevant ►objective objective ►SpecificSpecific

8. Conclusion(s) 8. Conclusion(s) ►arising out of the facts arising out of the facts ►convincing convincing ►a substantial basis for the a substantial basis for the

recommendations recommendations

9. Recommendations (if applicable) 9. Recommendations (if applicable) ►based on the conclusions based on the conclusions ►practical practical ►specific specific ►well organised, with the most well organised, with the most

important first important first

10. List of references 10. List of references ►sources in the text listed by the sources in the text listed by the

Harvard system Harvard system

11. Bibliography 11. Bibliography ►texts consulted but not referred to texts consulted but not referred to

directly in the report directly in the report

12. Glossary (if included) 12. Glossary (if included) ►arranged alphabetically arranged alphabetically

13. Appendix (appendices) 13. Appendix (appendices) ►placed at end of a report if included placed at end of a report if included ►arranged in the order referred to in arranged in the order referred to in

the report the report