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REGULATIONS FOR STUDY CENTRES


DIRECTORATE OF DISTANCE EDUCATION

MAHARSHI DAYANAND UNIVERSITY ROHTAK

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The Directorate of Distance Education, Maharshi Dayanand University, Rohtak, established in 1988,

offers a number of courses – professional and traditional - through distance, open, E-learning and On-line

modes through its study centres, which are established and governed by regulations detailed below.

The Regulations for the Study Centres are divided into 4 sections :

A. Types of Study Centres

B. Norms for the Creation of Study Centres

C. Financial Aspects

D. Annexures:

(I) General Instructions for All the Study Centres

(II) Proformas and Requirement of Documents

(III) Undertaking to be submitted by the Study Centres

SECTION-A

Types of Study Centres

There will be three types of Study Centres:

(I) Information and Student Support Centres (ISSCs) – First Category

(II) Distance and E-Learning Study Centres (DELSCs) - Second Category

(III) Global Study Centres (GSCs) – Third Category

I. Information and Student Support Centres (ISSCs)

These Study Centres are meant to provide information and other support services to the students of DDE

(Directorate of Distance Education) for the courses for which they are authorised. These Study Centres

would also make arrangement for the PCPs (Personal Contact Programmes), Practical Classes, Laboratories

and such other facilities as demanded by the courses of DDE. These Study Centres will also make necessary

arrangements for the Training of the students and help the students in getting suitable jobs.

Eligibility

An Individual, Company, Society, Trust or any other form of organisation who fulfils the norms and standards

prescribed by the DDE is eligible to take these study centres.

Location

These Study Centres may be opened anywhere within or outside the country. The organisations seeking to

create these study centres would ensure that there are no bars or restriction in their respective Country(ies)

or States or Cities for the creation and running of these study centres

Area of Operations

These Study Centres can operate at one location only and can offer only such programmes and courses as

the University has allowed them.

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Up gradation of the Study Centre

The existing Study Centres can be upgraded to second or third categories at any time on fulfilling the norms

for the second and third category study centres. The Processing Fee and the Refundable Security can be

adjusted against the Processing Fee and Refundable Security of the second and third category study centres.

The fee and security of Centres at Multiple locations cannot be merged together for the purpose of up-

gradation.

II. Distance and E-Learning Study Centres (ELSCs)


(Directorate of Distance Education) for all the courses offered by DDE. These study centres would be

authorised to offer all the courses of DDE. These Study Centres would also make arrangement for the PCPs

(Personal Contact Programmes), Practical Classes, Laboratories and such other facilities as demanded by the

courses of DDE. These Study Centres will also make necessary arrangements for the Training of the students

and help the students in getting suitable jobs.

Eligibility

An Individual, Company, Society, Trust or any other form of organisation who fulfils the norms and standards

prescribed by the DDE is eligible to take these study centres.

Location


create these study centres would ensure that there is no bar or restriction in their respective Country(ies), or

States or Cities for the creation and running of these study centres.

Area of Operations

These Study Centres can operate at one location only but can offer all the programmes and courses as are

available with the DDE.

Up gradation of the Study Centre

The existing Study Centres of this category can be upgraded to the third category at any time on fulfilling the

norms for the third category study centres. The Processing Fee and the Refundable Security can be adjusted

against the Processing Fee and Refundable Security of the third category study centres. The fee and security

of Centres at multiple locations cannot be merged together for the purpose of up-gradation.

III. Global Study Centres (GSCs)


(Directorate of Distance Education). These Study Centres would also make arrangement for the PCPs

(Personal Contact Programmes), Practical Classes, Laboratories and such other facilities as demanded by the

courses of DDE. These Study Centres will also make necessary arrangements for the Training of the students

and help the students in getting suitable jobs. These Study Centres are also authorized to open their sub

centres at multiple locations within or outside the country, under intimation, in detail (with regard to the

infrastructure available in the sub-centres created under category-I or II) to the DDE within a week of the

opening of a sub-centre. The list of sub-centre will be made available on the DDE’s website along-with the

name of concerned Global Centre. These Study Centres will solely be responsible for the smooth functioning

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of the sub-centres created by them. The study centres of this category will also be required to maintain a

helpline (telephone line).

Global Study Centres (GSCs) will make their own arrangements for the online conduct of examination for

their sub-centres. DDE may also assign them additional responsibilities of conducting online examinations

for other students. For this purpose GSCs will make the following arrangements:

(a) Develop a question bank in all subjects and courses for all the semesters consisting of a minimum 1000

multiple choice questions in each paper.

(b) Install server of appropriate size and computer labs. With at-least 150 computers at Head Quarter.

(c) Develop a programme/software for the conduct of examination.

(d) Make arrangement for examination centres at different locations.

(e) Make necessary security arrangements at the examination centres.

(f) Send the awards of the students along-with result sheets to the DDE in a time-bound schedule.

Eligibility

An Individual, Company, Society, Trust or any other form of organisation who fulfils the norms and

standards prescribed by the DDE is eligible to take these study centres.

Location


open these study centres would ensure that there is no bar or restriction in their respective Countries, States

or Cities for the creation and running of these study centres.

Area of Operations

The Global Study Centres can operate at multiple locations, through its sub-centres and can offer all the

programmes and courses as offered by DDE from time to time. The existence of these sub centres will be co-

terminus with the Global Study Centres.

GENERAL RULES APPLICABLE TO ALL THE STUDY CENTRES

Procedure for the Creation of Study Centres

An individual, Company, Society, Trust or any other organisation who wishes to open the centres of any

type listed above will have to apply on the prescribed proforma of the University. This proforma is known as

“Application for Opening a Study Centre”. The Applicant is also required to submit all the relevant

documents and the required fee along with the application proforma. In addition to this each applicant of

Study Centre would fill in the Inspection Proforma and attach all the relevant documents mentioned therein.

The DDE will take one week to process the application. Deficiencies, if any, will be pointed out to the

applicant telephonically or communicated by post, email etc, as the case may be, and the same are required

to be removed within a week’s time. After the removal of deficiencies the applicant will be granted

provisional approval by the office of the Directorate of Distance Education. Simultaneously, a Visiting Team

will be constituted to inspect the proposed Study Centre which shall visit the premises of the proposed study

centre and physically verify the availability of required infrastructure and other facilities etc. The expenses

on account of TA/DA and the Inspection Fee would be borne by the applicant and need to be paid on the

spot to the members of the Inspection Committee. On receiving the satisfactory report of the Inspection

Committee the case for granting final approval to the Study Centre shall be processed further. Normally the

certificate of final approval of the creation of centre is given in one month’s time. If the proposed study

centre is not satisfied with the report of the Inspection Committee, the applicant can submit a request, for

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re-inspection, to the Director, Directorate of Distance Education, M D University, Rohtak for the constitution

of another Inspection Committee. The report of the second Committee shall be considered final and no

further hearing in the case shall be made by the Directorate. In case the request for the Study Centre is

rejected the amount (on account of processing fee and security deposit) submitted with the application shall

be refunded to the applicant and the students admitted by the Study Centre shall be transferred to some

nearby study centre. In case there is no study centre available in the nearby areas the students shall be

allowed to complete their degrees with the existing study centre but further admissions shall be banned. In

case of a Global Study Centre, the sub-centres shall cease to be the study centre of the University and their

students will be transferred to the nearby study centre. In case there is no study centre available in the

nearby area the students shall be allowed to continue at the sub-centre but the University shall not make

any payment of the fee share or remuneration to the sub-centre. Amount spent by the applicant on account

of TA/DA and Inspection Fee etc will not be refunded in any case. The University can make surprise visits to

any category of the Study Centres or Sub-Centres for which the TA/DA, Inspection Fee and Local Hospitality

shall be extended by the Study Centres or Sub-Centres.

Processing Fee and Refundable Security

The applicant desirous of taking these study centres is required to submit the Processing Fee and Refundable

Security, at the rates prescribed by the University from time to time, in the form of a Demand Draft Drawn in

favour of “Finance Officer, M D University, Rohtak” Payable at Rohtak. The current rates of Processing Fee

and Refundable Security are given in these Regulations.

Admission and Enrolment of the Students

Admission to various courses shall be made by the University as per its prescribed schedule, eligibility

conditions and after adopting the set procedure. Every student will be required to pay the fee as prescribed

by the University from time to time. The Centres shall forward all requests for admission to the University as

per notified schedule of admissions. Fee once deposited will not be refunded in any circumstances. The

Students may have option to change the course or subjects within the prescribed dates after paying the

requisite fee. Normally the examination centre of the students is kept in the city where he/she has been

enrolled. But in case the number of students is not sufficient at a particular centre or in a city the University

shall have the right to change the examination centre on its own. The students will have the option to

change their examination centre at any time after the creation of Exam Centres but at least 7 days before

the commencement of the exams on payment of prescribed fee. While submitting his/her application for

admission a student can opt for an examination city of his choice without any additional charges.

Promotion of Programmes

The Global Study Centres shall make all reasonable efforts in promoting the programmes offered by the

DDE, including distribution of posters, pamphlets, folders and advertisements in news-papers, provided the

promotional material is approved by the University.

Examination

The University shall examine students as per the University Examination Regulations prescribed by the

University from time to time. For the details of the rules and regulations of various courses students are

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advised to consult the Ordinance of DDE Programmes, Scheme of Examination and the Detailed Syllabi of the

concerned subjects/courses. University has separate examination rules which are to be complied with by the

students and the centres.

Additional Responsibilities

MDU shall assign any other responsibilities to the Study Centres as it may consider necessary for qualitative

conduct of its programmes.

Force Majeure

In the event of non-fulfilment of any of the responsibilities as laid down in the regulations and in the

prospectus because of any force majeure, viz., war, fire, strike, natural calamities, restrictions imposed by

the Central or State Governments or any regulatory bodies like UGC, DEC, AICTE etc neither Study Centre nor

MDU shall be responsible for any loss or losses.

Liabilities

MDU shall not be responsible towards any financial claims of any other nature by any person(s) made

against any of the Study Centres. MDU shall not be liable for any liability arising out of the infringement of

copy right or by use of pirated software by the Centres if it so happens. MDU shall not be liable for any

payment or claims raised by the employees of the Study Centres. The Study Centres shall not be responsible

for any delay in examination lapses in the conduct of examination as they are always be under the purview

of MDU. MDU shall also not be responsible for the acts done by any of the Centres against the rules,

regulations, Ordinances, instructions etc. of the DDE/MDU notified from time to time.

Arbitration and Jurisdiction

In case of any dispute between the Study Centre and the MDU, both the parties have to settle such disputes

through mutual consultations. In case the settlement is not reached, the dispute(s) shall be resolved as per

Arbitration and Conciliation Act, 1996. In the event of need, Arbitrator shall be appointed by the MDU Vice-

Chancellor.

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SECTION - B

NORMS FOR CREATING THE STUDY CENTRES

The following shall be the norms for the allotment of study centre:

Eligibility

An Individual, Company, Society, Trust or any other form of organisation who fulfils the prescribed

conditions of the DDE is eligible to take a study centre. There is no bar on the number of study centres under

same ownership.

Infrastructural Requirements:

TYPES OF STUDY CENTRE ISSCs1

DELSCs GSCs2

Infrastructure Required Single Location

with Selected

Programmes

Single Location

with all

Programmes

Multiple Locations

with Multiple

Programmes

Location Well connected

with public

transport

Well connected

with public

transport

Strategic Location

with easy access

Covered Area 1200-1500 sft

for one

course+25%

additional area

for every

additional

course/unit.

4000-5000 sft 10000-15000 sft at

HQ and as per ISSCs

requirements at

sub-centres

No. of Computers

(One Computer for every 15 students)

1:15 with

minimum 10

computers.

1:15 (with

minimum 30

computers)

1:15 (minimum 150

at HQ) and in the

ratio of 1:15 at sub-

centres)

Internet Connection Reasonably

Good

Reasonably Good Reasonably Good

Printers 2 per 100

students

2-per 100

students

2-per 100 at sub-

centres and

minimum 10 at HQ

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Library Facility:

a)Books

1 book per

student

(minimum 100

books)

1 book per

student

(Minimum 500

books)

1 book per student

(minimum 2000

books at HQ and as

per ISSC norms at

sub centres

b)Journals

c)Magazines

d)News-papers

1 per course

2

2 English & 1 in

regional

languages

1 per course

4

4 English and 2 in

Regional

languages

2 per course

6

6-English & 3 in

Regional Language

at HQ and as per

ISSC norms at sub

centres

Dust proofing and air-conditioning Appropriate Appropriate Appropriate

Class rooms 1 per course 1 per course

Minimum 4

Minimum 10 class

rooms at HQ and as

per ISSC norms at

sub centres

Laboratories for-

Animation/Multimedia/Hotel

Management/Tourism/Journalism/Fine

Arts etc.

Appropriate (or

have tie-ups)

Appropriate (or

have tie-ups)

Appropriate at

HQ/Sub-Centres (or

have tie-ups)

Full Time Eligible Teachers 1 per course

2 per course

3 per course

Part Time/Guest Faculty As per

requirements

As per

requirements

As per requirements

Director of the Study Centre One One One

Counsellors Minimum 2 Minimum 4 Minimum 6

Administrative Staff Minimum 2 Minimum 5 Minimum 10

Data Entry Operators Minimum 1 Minimum 3 Minimum 5

Security/Chowkidar/Sweepers etc One Each Two Each Three Each

Generator 1 with the

capacity of 5

KVA

1 with the

capacity of 10

KVA

At least 4-5

generators of 5 KVA

or 4-5 inverters of 3

KVA

Public conveniences Reasonasble Reasonable Reasonable

Softwares As per syllabus As per syllabus As per syllabus

OHP/LCD/Xerox Desirable Desirable Desirable

Audio/Vedeo/tele-conferencing facility Desirable Desirable Desirable

Financial Position Sound Sound Sound

Experience of Running Study Centre(s)

or in Equivalent/Similar Field

NIL 1 Year 3 Years

Any other additional facility, not

covered in above

Give details Give details Give details

NOTES: 1. University may ask for the compliance of the additional subject specific requirements, which are not mentioned in the

above table. The requirements given above may be relaxed upto a reasonable extent depending upon the nature of the

course/programme.

2. In case there are multiple centres under same ownership and with the same name and wish to upgrade one of these centres

to the third category centres, the proposed centres must fulfil at least 50% of the infrastructural requirements at the Head Quarter(HQ)

and remaining 50% may be calculated after adding up the infrastructure of other study centres. The Bills of all the infrastructures must

be in the same name. The fee/security already submitted for the HQ Centre will only be adjusted.

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SECTION – C

FINANCIAL ASPECTS

The Financial Aspects would cover the following:

1) Processing Fee and Refundable Security

2) Inspection Fee and TA/DA Rules

3) Fee Structure and Study Centre Share

4) Incentive Scheme

1) Processing Fee and Refundable Security

The Applicants for Study Centres are required to deposit the Processing Fee and Refundable Security

at the following rates to be submitted along-with the application form in the form of Demand Draft

Drawn in Favour of “Finance Officer, MD University, Rohtak” Payable at Rohtak:

TYPES OF STUDY

CENTRES

ISSCs DELSCs GSCs

Amount to be Deposited Single Location

with Selected

Programmes

(Amount in Rs.)

Single Location

with all

Programmes

(Amount in Rs.)

Multiple Locations with

Multiple Programmes

(Amount in Rs.)

Processing Fee (Non-

Refundable)

50,000 per course

as prescribed

below*

4,00,000 25,00,000

Security Deposit

(Refundable)

10,000 (For all

the Courses)

1,00,000 5,00,000

NOTE: (A) A rebate of 5% in the payment of processing Fee will be allowed to the

Owners/Proprietors who are keen to establish Information and Student Support

Centres/Distance and E-Learning Centres/Global Study Centres and they belong to the

following categories: (i) Females, (ii) Ex-Serviceman, and (iii) Schedule Caste (iv) Physically

Handicapped. This rebate will also be allowed to the owners/proprietors who establish these

Centres in the Rural areas. The rebate will be allowed subject to the ceiling of 5%. For

example, if the owner of the study centre is a female belonging to Schedule Caste category she

is eligible for the rebate at the rate of 5% only.

*Details of the Individual Course Fee

Sr

No

Course/Courses Processing

Fee (in Rs)

Refundable Security

(in Rs)

1 MBA, MBA (FINANCIAL MARKETS),MBA (EXE),

MHM, MTM

50,000 Ru

pe

es 1

0,0

00

to b

e p

aid

on

e tim

e

+

2 BBA, BBA (FINANCIAL MARKETS), BHM, BTM 50,000

3 MCA 50,000

4 BCA 50,000

5 ALL PROGRAMMES OF JOURNALISM AND MASS

MEDIA (BJMC, MJMC, PGDPR & MM, PGDPR & AM)

50,000

6 B.SC (ANIMATION AND MULTIMEDIA) 50,000

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7 MRM 50,000

8 B.A. AND B.COM, B.SC (INTERIOR DESIGN), B.A.

(PERFORMING ARTS), B.A. (FINE ARTS), B.A (YOGA)

50,000

9 ALL MA COURSES, M.COM. M.SC (MATHEMATICS),

M.A (GEOGRAPHY), P G DIPLOMA IN YOGA

50,000

10 B.LIB AND M.LIB 50,000

11 INDUSTRIAL SECURITY COURSES (CERTIFICATE AND

DIPLOMA COURSES)

50,000

12 PG DIPLOMA IN APPLICATION OF PSYCHOLOGY 50,000

Note: The Existing Study Centres will have the option to upgrade themselves by paying the balance

amount of Processing Fee and Security Deposit. In that case their infrastructural requirements will again

be assessed by an Inspection Committee.

2) Inspection Fee and TA/DA Rules :

A Visiting Team shall visit the premises of the proposed Study Centre or Sub-Centre and shall submit its

report to the Director, Directorate of Distance Education of the University. The expenses incurred on

account of the visit of the Visiting Team are to be borne by the proposed study centre. These expenses

are subject to change from time to time. The current rates would include the following:

a) Travelling Allowance: @ Rs. 10/= per kilometre to each member of the Committee or

reimbursement of actual expenses incurred by the committee members on travel by train or air or

any other mode or to be notified from time to time.

b) Daily Allowance: As per University Rates. It differs from place to place.

c) Visit Fee: A Visit Fee @ Rs 1,000.00 (or as notified from time to time) per member per block of

courses is admissible. For example if a study centre wish to start all the courses given in the above

table the total Visit fee would be Rs 12,000/= per member.

d) Local Hospitality: Local Hospitality like stay arrangements, food and local transportation etc shall be

provided by the proposed study centre.

e) All the payments are to be made on the spot to the members of the Visiting Team.

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3) Fee Structure and Study Centre Share

Depending upon the nature of the course, the revenue shall be shared in the following manner:

a) Courses for which a fixed percentage is given

b) Courses for which payment is made in the form of remuneration on account of rendering various

services.

The Fee Structure for various courses and the share of the University to be deposited is as follows:

Sr

No

.

Courses Fee Rs. per

sem/annum*

Fee to be deposited in the University

by the Study Centre*

Rs

1 BBA 10000 Sem 5200 per semester

2 BBA (FM) 15000 Sem 10200 per semester

3 BCA 10000 Sem 5200 per semester

4 BHM 10000 Sem 5200 per semester

5 BTM 10000 Sem 5200 per semester

6. B.Sc. (Animation & MM) 15000 Sem 7800 per semester

7. B.Sc. (Interior Design) 15000 Ann. 7800 per annum

8. B.A. (Performing Arts) 15000 Ann. 7800 per annum

9. B.A. (Fine Arts) 18000 Ann 9360 per annum

10. B.A. (Yoga) 05000 Ann. 2600 per annum

11. Bachelor of Journalism and Mass

Communication

10000 Sem 5200 per semester

12 MBA 11000 Sem 5720 per semester

13 MBA (FM) 20000 Sem 15720 per semester

14 MBA (Exe.) 15000 Sem 7800 per semester

15 MCA 11000 Sem 5720 per semester

16 MHM 11000 Sem 5720 per semester

17 MTM 11000 Sem 5720 per semester

18 MRM 20000 Sem 10400 per semester

19 Master of Journalism and Mass

Communication


20 PG Dip. In Public Relations and Media Mgt. 10000 Ann 5200 per annum

21 PG Dip. In PR and Ad. Mgt. 10000 Ann 5200 per annum

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22 PG Dip. In Yoga 06000 Ann 3120 per annum

23 Certificate Course in Corporate and

Industrial Security Management


24 PG Dip. in Corporate and Industrial

Security Management

20000 Ann 10400 per annum

25 P.G. Dip. In Application of Psychology 11000 Sem 5720 per semester

REMUNERATION BASED PROGRAMMES**

Sr

No

Courses Course Fee to be

Deposited in the

University*

Remuneration Admissible

26 B.A. 4000 Annum Remuneration Admissible (Per Unit)

to the Study Centres

Coordinator’s remuneration: Rs. 3000

Study Centre Clerk Rs. 1500

Peon-cum-Waterman Rs. 1250

Sweeper Rs. 0900

Watchman for Parking Rs. 0500

Sundry charges Rs. 1600

Infrastructure charges: Rs. 200

per student (Except in UTDs/PGRC,

Meerpur (Rewari)/Gurgaon.

Honorarium to Teachers : Rs.500

per period of one hour (Subject to the

maximum of 4 periods per day per

teacher)

Unit Size : 80-100

students

Minimum student strength for starting

class/subject/option:

For starting class For starting

subject/option

BA 40 40

B.Com. 40 40

P.G. 40 40

Number of PCP/Classes : 20 Days in

a year (Per Subject)

Number of periods per teacher : 04

per day

(There will be no bar of minimum

students during subsequent years i.e.

BA/B.Com. Part-II/III and M.A. Part-II).

NOTE: The other instructions to be

followed and formats to be used by the

Study Centres running courses of DDE

on remuneration basis are attached at

ANNEXURE available at appropriate

place of these regulations.

27 B.Com. 4500 Annum

28 B. L.I.Sc. 9000 Annum

29 M.A. (in the subjects of Hindi, English,

Sanskrit, Economics, Pol. Sc., History, Public

Admn.)

5000 Annum

30 M.A. (Geography) 6000 Annum

31 M.Sc. (Mathematics) 6000 Annum

32 M.Com. 5500 Annum

33 M.L.I.Sc. 9500 Annum

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*In addition to the fee mentioned in this column students are required to pay prospectus fee and registration fee.

Kindly refer to Students Information Brochure for details.

** Applicable to Affiliated Colleges of MDU, UTD, PG Regional Centre, Meerpur, Rewari and ILMS, Gurgaon. For

private Study Centres a revenue sharing @ 25% of the total fee excluding prospectus charges, registration charges,

re-registration charges and continuation fee, shall be admissible. However, these study centres are expected to

make payment at the above mentioned rates to the teaching and non-teaching staff of their study centres.

4) Incentive Scheme

In order to reward the Centres for their superb performance, the University offers the following financial

incentives.

INCENTIVE PLAN

Sr. No Number of Students in all the Courses

taken together (excluding reappear

students) in each Centre and/or Head

Quarter

Incentive (In Percentage)

1 Up to 100 Students NIL

2 101 to 200 students 0.25 %

3 201 to 350 students 0.50%

4 351 to 500 students 0.75%

5 501 to 700 students 1.00%

6 701 to 1000 students 1.50%

7 1001 to 3000 students 2.00%

8. 3001 to 5000 students 3.00%

9. 5001 to 10000 students 4.00%

10. 10001 and above students 5.00%

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SECTION - D ANNEXURE-I

GENERAL INSTRUCTIONS FOR ALL THE STUDY CENTRES

1. All the Study Centres are required to make admissions in the programmes offered by the Directorate

of Distance Education strictly in accordance with the provisions of the Ordinance.

2. Hardcopy of the Study Material will be supplied by the University to the students through its Study

Centres only. However, the Study Material is readily available to the students at DDE website:

www.mdudde.net

3. Co-ordinator/Director/Principal of the concerned Study Centre must ensure that ICR Sheet/ OMR

Sheet or any other required proforma required to be filled-up is completed in all respect by the

candidate at the time of admission.

4. Name/Father name must be according to the DMC of qualifying Exam.

5. Discrepancy, if any, should be removed through the concerned study centre only within the given

time frame.

6. The candidate should take optional papers/subject strictly, as per the relevant scheme of

examination/prospectus.

7. The Co-ordinator of the Study Centre must ensure that the admission forms/OMR sheets are filled correctly.

8. The students, already registered with the M.D. University, Rohtak, must write his/her registration No.

in the forms.

9. The Students are not required to submit Migration Certificate.

10. There is no minimum requirement of students strength in the courses from No.1 to 25. However,

in courses from Sr. No. 26 to 33 the minimum students strength must be 40.

In case the strength of students is less than the prescribed limit, the Coordinator(s) should obtain

prior approval for running the classes. However, there is no bar for minimum students strength

during subsequent years i.e. in B.A. /B.Com.Part-II/III and M.A./M.Com Part-II.

11. Co-ordinator/Director/Principal should supply the time – table before commencement of the

classes of each programme..

12. Prospectus containing Admission–cum-Examination form can be downloaded from the DDE web-

site i.e. www. mdudde.net.in or can be had from the Co-ordinator/Principal/Director of the

concerned Study Centre at fixed price.

13. Every students will be required to pay the fee as prescribed by the University/DDE from time to

time. The fee is to be paid at the time of admission.

14. All disputes are subject to the jurisdiction of the Courts in Rohtak.

15. Please note that original documents (like DMC), Examination Roll Number Slips and subsequently

the DMC/Degree etc. after the declaration of the result will have to be downloaded personally or

collected by the students from the concerned study centre’s office. Students should be advised to see

the concerned study centre’s notice board from time to time for announcements OR the DDE’s

website, as no postal communication would be sent to them.

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16. Change of subjects/options within the same study centre is permissible within one month of the last

date of admission on payment of fee prescribed by the DDE/University.

17. Local coordinators (running Study Centres on remuneration basis) are required to maintain a Ledger

separately for keeping the record of Vouchers/Bills pertaining to expenditure incurred under the sub

Head “Sundry Charges”. For claiming this amount the Local Co-ordinators are required to submit a

formal receipt of the amount claimed, duly signed on a revenue stamp by the Local Co-ordinator and

countersigned by the Principal of the College.

______________

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Annexure-II MAHARSHI DAYANAND UNIVERSITY ROHTAK


Application form for the Creation of New Study Centre/Addition of New Courses/ Upgradation

of the existing Study Centres

1. Study Centre Information: i) Name of Study Centre:_________________________________________

ii) Location Area: Rural or Urban (Attach a proof in case of Rural area duly signed by the Tehsildar or competent

authority):_______________________ iii) Address:_____________________________________________________

iv) Contact No. : Phone (With STD code)__________Mobile______________

E-Mail:_________FAX_________Website: www._________ v) Study Centre operates in: Own/Rented building______________________

vi) Courses to be Started:____________________Session________________

vii) Study Centre Code (if already approved by the MDU):________________

2. Owner/Proprietor Details:

i) Type of Ownership : Individual/Company/Society/Trust/Others__________

ii) Name of the Owner/Proprietor:___________________________________

iii) Address (Correspondence):_______________________________________

(Permanent):____________________________________________


E-Mail:_________FAX_________Website: www.__________

v) Category/Status: Male/Female_______Ex-Serviceman______SC/ST______ 3. Bank and other relevant Details of Study Centre:

i) Name of the Bank:_____________________________________________

ii) Branch:_______________________(Branch Code):__________________

iii) IFSC Code:________________ Bank Account No._______________

iv) PAN No.:_________________ TAN No. (if any):____________________

Faculty Members: Lecturer : (Regular)______(Part-time)__________(Visiting)____

(Guest-Faculty)________.

4. Infrastructure: (i) Covered area__________(sft), (ii) No. Of Class rooms ______sft

(iii) Computer Rooms______sft (iv) Library_____sft (v) Faculty Rooms_____(vi) Computer Lab._______sft

(vii) Office_______sft (viii) Director’s office______sft (ix) Public Convenience______sft

(x) Any other, specify:___________________________________

5. Library:

Course Books Journals Magazine/Newspaper

MBA

MCA

Computer/IT

BBA

Any other, please specify)

6. No. Of Computers: _______________Printers________________Generator Set/Inverters______

Xerox Machine______________Softwares (Licensed)____________Internet Facility___________

7. Distance from nearby Study Centre of MDU running proposed course:______________________

8. Details of Registration Fee: Registration Fee Rs________________Security Rs._____________ D.D.No.__________________dated______________Amount Rs.:____

Drawn on Bank____________________________________________

9. Any other relevant information:_____________________________________________________

Declaration

I,_________________________Proprietor/Owner of proposed ISSC/DELC/GSC do hereby declare that I have gone through the

“Regulations for Study Centres” a copy of which has been provided to me and declare that I shall abide by all the provisions mentioned

therein. I further undertake that I shall run the ISSC/DELC/GSC as per the norms/standards/rules/Statutes/Act of the University.

Signature of Proprietor/Head of the Institution with Rubber Stamp.

16


SPECIAL ATTENTION:

1. University may ask for the compliance of the additional subject specific requirements, which are

not covered in the proforma. The requirements given above may be relaxed upto a reasonable extent

depending upon the nature of the course/programme.

2. In case there are multiple centres under same ownership and with the same name and wish to

upgrade one of these centres to the second or third category centres, the proposed centres must fulfil at

least 50% of the infrastructural requirements at the Head Quarter(HQ) and remaining 50% may be

calculated after adding up the infrastructure of other study centres. The Bills of all the infrastructures

must be in the same name. The fee/security already submitted for the HQ Centre will only be adjusted.

NOTE: The study Centre is also required to submit the following documents/details/information in the Directorate of Distance

Education along-with the application form:

Sr

No

Check List Items Available at Flag No. Remarks of the Office of

DDE

1 Resolution of the Society/Trust for starting the Study Centre I.

2 List of faculty (bio-data with photograph, nature of appointment,

qualification, teaching experience, date of joining at this centre).

II.

3 List of Non-Teaching Staff with designation, responsibilities,

qualifications, experience, date of joining at this centre, salary etc.

III.

4 Detail of Time-Table of Theory and Practicals (if already running

some courses)

IV.

5 List and bills of licensed Softwares/Hardwares (Computers, Printers,

Photostat Machine, Fax Machine)

V.

6 List of Equipments in the Laboratories and their bills VI.

7 Photographs of computer labs/class-rooms/library/faculty rooms (if

any) etc. Etc.

VII.

8 MOU / Agreements in case there are tie ups for the Laboratories and

other facilities

VIII.

9 Detail and Bills of Library Books, Journals, Magazines and

Newspapers.

IX.

10 Building documents: Registry (in case of own building)/Rent Deed or

Lease Deed (in case on Rent)

X.

11 Proof of Experience of Running Study Centre or in the similar line. XI.

12 Photocopy of Pan Card of the Society/Individual/Study Centre as the

case may be.

XII.

13 Proof in support of Financial Position XIII.

14 Detail of Bank Account showing recent balance in the account. XIV.

15 Building Drawings/map with exact measurement in sq feets. XV.

16 List of Proposed Sub Centres (if Applicable) with address. XVI.

17 Certificate in case of SC/ST/Ex-serviceman/Physically Handicapped

(Minimum 80% handicapped) (if rebate is claimed under these

categories).

XVII.

18 Undertaking (on a non-judicial stamp paper of Rs. 10.00) – as per

specimen attached.

XVIII.

Name and Signature of the DDE Official

17




INSPECTION PROFORMA FOR

INFORMATION AND STUDENT SUPPORT CENTRES (SINGLE LOCATION SELECTIVE PROGRAMMES )

1. Study Centre Information:

i) Name of Study Centre:_________________________________________

ii) Location Area: Rural or Urban (Attach a proof in case of Rural area duly signed by the Tehsildar or competent

authority):_______________________

iii) Address:_____________________________________________________


E-Mail:_________FAX_________Website: www._________

v) Study Centre operates in: Own/Rented building______________________

vi) Study Centre Code (if already approved by the MDU):________________


i) Type of Ownership: Individual/Company/Society/Trust/Other___________



(Permanent):____________________________________________



v) Category/Status: Male/Female_______Ex-Serviceman______SC/ST______

3. Bank and other relevant Details of Study Centre:

i) Name of the Bank:_____________________________________________




4. General:

i) Director/Coordinator present at the time of inspection:________________

ii) Existing Courses and Students’ strength:

UNIVERSITY COURSES STUDENTS STRENGTH

Recent

Passport size

photograph of

the Owner/

Proprietor

18


5. Infrastructure and other requirements:

Sr.

No.

Infrastructure Requirements

(per 100 students)

Availability Deficiency

1 Location of the Centre Well connected with

public transport.

2 Covered Area 1200-1500 sft for one

course+25%

additional area for

every additional

course/unit.

3 No. of Computers

Printers

Software (licensed)

Internet Connection

1:15 (minimum 10

Nos.)

Two per 100 students

As per syllabus

Reasonably good

4 Library facility:

a) Books (per student/per course)

b) Journals (per course)

c) Magazines (per course)

d) Newspapers

1 book (min 100)

One

Two

Two English & one in

regional language.

5 Dust-proofing and air-conditioning Appropriate

6 Study/Teaching Rooms/Halls:

i) Class Rooms (per course)

ii) Seminar Halls

iii) Tutorial Rooms

One

As per requirement

As per requirement

7 Laboratory facility for-


management/Tourism/Journalism/Fine Arts

etc. Etc.

Appropriate at the

Centre or have tie-ups

19


8 Faculty (per course):

a) Full time (eligible as per MDU norms)

b) Part-time faculty

c) Guest Faculty

d) Visiting Faculty

One

As per requirements

As per requirements

As per requirements

9 Director of the Study Centre One

10 Counsellors Two (minimum)

11 Supporting Staff:

a) Administrative

b) Data Entry Operators

c) Securityman

d) Sweeper

e) Other Staff

Two (minimum)

One (Minimum)

One (Minimum)

One (Minimum)

As per requirements

12 Power-back-up:

a) Generator OR

b) Inverter

One (5 KVA capacity)

One (5 KVA capacity)

13 OHP/LCD/Xerox Desirable

14 Audio/Video/Tele-conferencing facility Desirable

15 Public Conveniences Reasonable (for male

and female separately)

16 Financial position Sound

17 Experiencing of Running Study Centre(s) or in

similar field

NIL

18 Any other additional information/facility not

covered above

Give details

20


REPORT OF THE VISIT:

Signatures of the Convener/Member(s) of University Visiting Team

FOR THE VISITING TEAM:


not covered in the proforma above. The requirements given above may be relaxed upto a reasonable

extent depending upon the nature of the course/programme.






21


CHECK LIST FOR THE VISING TEAM:

Sr

No

Check List Items Available at Flag No. Remarks of the Visiting

Team




II.



III.


some courses)

IV.



V.



any) etc. Etc.

VII.


other facilities

VIII.


Newspapers.

IX.



X.



case may be.

XII.







categories).

XVII.


specimen attached.

XVIII.

22


MAHARSHI DAYANAND UNIVERSITY ROHTAK DIRECTORATE OF DISTANCE EDUCATION


DISTANCE AND E-LEARNING STUDY CENTRE (SINGLE LOCATION ALL PROGRAMMES )



ii) Location Area: Rural or Urban (Attach proof in case of Rural area, duly signed by the Tehsildar or competent

authority:______________

iii) Address:_____________________________________________________


E-Mail:_________FAX_________ Website: www._________




i) Type of Ownership: Individual/Company/Society/Trust/Others___________



(Permanent):____________________________________________





i) Name of the Bank:_____________________________________________




4. General:




Recent

Passport size

photograph of

the Owner/

Proprietor

23



Sr.

No.


(per 100 students)


1 Location of the Centre Well connected with

public transport

2 Covered Area 4000-5000 sft

3 No. of Computers

Printers

Software (licensed)

Internet Connection

1:15 (minimum 30)

2 per 100 students

As per syllabus

Reasonably good

4 Library facility:

I. Books (per student)

II. Journals (per course)

III. Magazines (per course)

IV. Newspapers

One (minimum 500)

One

Four

4 English and 2 in

Regional language


6 Study Rooms/Halls:

I. Class Rooms (per course)

II. Seminar Halls

III. Tutorial Rooms

One (minimum 4)

Appropriate

As per requirements



management/Tourism/Journalism/Fine Arts

etc. Etc.

Appropriate (or have

tie-ups)

8 Faculty Per Course

I. Full time (eligible as per DDE

norms)

II. Part-time faculty

III. Guest Faculty

IV. Visiting Faculty

Two

As per requirement

As per requirement

As per requirement


10 Counsellors Minimum 4

24



I. Administrative

II. Data Entry Operators

III. Security-man

IV. Sweeper

V. Other Staff

Minimum 5

Minimum 3

Two

Two

As per requirement

12 Power-back-up:

I. Generator OR

II. Inverter

1 of 10 KVA capacity

1-2 of 10KVA

capacity

13 OHP/LCD/Xerox Desirable

14 Audio/Video/Tele-conferencing facility Desirable


and female separately)


17 Experiencing of Running Study Centre(s) or

in similar field

1-2 Years (minimum)


covered above

Give Details

REPORT OF THE VISITING TEAM:

Signatures of the Convener/Member(s) of the University Visiting Team

25


FOR VISITING TEAM:









Check list for the Visiting Team:

Sr

No


Team




II.



III.


some courses)

IV.



V.



any) etc. Etc.

VII.


other facilities

VIII.


Newspapers.

IX.



X.



case may be.

XII.







categories).

XVII.


specimen attached.

XVIII.

26





GLOBAL STUDY CENTRES (MULTIPLE LOCATIONS ALL PROGRAMMES)



ii) Location Area: Rural or Urban (Attach proof in case of Rural area, duly signed by the Tehsildar or competent

authority):______________________

iii) Address:_____________________________________________________


E-Mail:_________FAX_________Website: www._________



2. Owner/Proprietor Details: i) Type of Ownership: Individual/Company/Society/Trust/Others__________



(Permanent):____________________________________________





i) Name of the Bank:_____________________________________________




4. General:




Recent

Passport size

photograph of

the Owner/

Proprietor

27



Sr.

No.



1 Location of the Centre Strategic location with

easy access

2 Covered Area 10000-15000 sft at

Head-quarter. However,

each Sub-Centre(s) must

fulfil conditions imposed

on ISSCs.

3 No. of Computers

Printers

Software (licensed)

Internet Connection

1:15 (min.150 at HQ)

and in the ratio of 1:15 at

sub-centres.

At HQ min. 10 – at SCs

2 for 100 students.

As per syllabus of

course(s)

Reasonably good

4. Library facility:

� Books (per student)

� Journals (per course)

� Magazines (per course)

� Newspapers

One (min. 2000 at HQ)

and at SCs as per ISSC

norms)

Two

Six

6 English and 3 in

Regional language at HQ

and as per ISSC norms at

SCs.


6 Study Rooms/Halls:

� Class Rooms

� Seminar Halls

� Tutorial Rooms

At HQ min. 10. At SCs

as per ISSC norms.

Sufficient

As per requirements



management/Tourism/Journalism/Fine Arts etc.

Etc.

Appropriate at HQ and at

SCs (or have tie-ups)

28


8 Faculty Per Course:

I. Full time (eligible as per DDE norms)

II. Part-time faculty

III. Guest Faculty

IV. Visiting Faculty

Three

As per requirements

As per requirements

As per requirements


10 Counsellors Minimum six


i. Administrative

ii. Data Entry Operators

iii. Securityman

iv. Sweeper

v. Other Staff

Minimum ten

Minimum five

Minimum three

Minimum three

As per reqiuirement

12 Power-back-up:

I. Generator (5 KVA capacity) OR

II. Inverter (3 KVA capacity)

4-5 (or as per need)

5-6

13 OHP/LCD/Xerox Reasonable at HQ and at

SCs

14 Audio/Video/Tele-conferencing facility Adequate


and female separately) at

HQ and at SCs.



covered above

Give details

29


REPORT OF INSPECTION TEAM:

Signatures of the Convener/Member(s) the University Visiting Team

30


FOR VISITING EAM:









CHECK LIST FOR THE VISITING TEAM:

Sr

No


Team




II.



III.


some courses)

IV.



V.



any) etc. Etc.

VII.


other facilities

VIII.


Newspapers.

IX.



X.



case may be.

XII.







categories).

XVII.


specimen attached.

XVIII.

31


III. UNDERTAKING TO BE SUBMITTED BY THE STUDY CENTRES

All the Study Centres will be required to submit an Undertaking duly signed by the

owner/proprietor/Coordinator/Director of the ISSC/DELC/GSC/Sub-Centre (individually or jointly) as the

case may be on a non-judicial stamp paper of Rs. 10/- as per the specimen given below:

I,_________________son of_________+___________resident of_____________, and

I,_________________son of______________resident of______________ proprietor of Information and

Student Support Centre/Distance and E-Learning Centre/Global Study Centre (Code No._______)/Sub-

Centre, respectively, named as, ___________________________located at______________(full address and

contact Nos.) hereby affirm and declare:

1. That I/We have gone through the rules, regulations, guidelines/instructions/norms and standards

prescribed by the DDE and/or other regulatory authority of the University for governing Study Centre(s)

and I shall abide by all these, notified and to be notified by the University/DDE from time to time.

2. That I/We will offer only such programmes of the DDE as are allowed, to be run in the centre at the

approved location, by the University.

3. That I/We will enrol students only, as per the admission guidelines issued/to be issued by the DDE from

time to time, for the courses which have been allotted to me by the DDE/University.

4. That I/We will operate only at location(s) which has been approved by the University and in no case I will

change the location without the permission of the DDE.

5. That I/we will charge fee and other dues from the students as per the norms prescribed/notified by the

University, from time to time.

6. That I/We may be held responsible for the acts committed by me or by sub-centre or by any of the

employees of the Centre/Sub-Centre which are contrary to the provisions of the University

rules/regulations/Act/Statutes etc.

7. I/We, further declare that I/Wewill submit all the required and necessary information or statistics, in the

manner and schedule as the University may decide and I/We shall personally be responsible for the acts of

omission and commission on my part or on the part of my sub-centres and University will not be

liable/responsible towards any commitment(s) made by anyone at ISSC/DELC/GSC- HQ/Sub-centre(s).

8. I/We have noted that the permission to open Centre/Sub-Centre has been granted to me provisionally and

the final approval of the same will be given only after the visit of the Visiting Team of the University.

9. I/We have understood that the existence of my/our sub-centre is co-terminus with my GSC.

PROP./OWNER PROP./OWNER

DIRECTOR/COORDINATOR/CENTRE-HEAD DIRECTOR/COORDINATOR/CENTRE-HEAD

ISSC/DELC/GSC (CODE_______) ISSC/DELC/GSC-SUB-CENTRE

ADDRESS (WITH RUBBER STAMP) CENTRE CODE______SUB-CODE________

ADDRESS WITH RUBBER STAMP

(Strike out whichever is not applicable)