regular meeting friday, august 8, 2014 12:00 p.m. syracuse … · 2014-08-08 · august 8, 2014...
TRANSCRIPT
Regular Meeting
Friday, August 8, 2014
12:00 p.m.
Syracuse Hancock International Airport
Syracuse Regional Airport Authority
Board Room
The mission of the Syracuse Regional Airport Authority is to provide safe, secure, efficient and low-cost air transportation service to the 12-county region that Syracuse Hancock International Airport currently serves. The Authority seeks to stimulate air service, economic development, trade and tourism by focusing on the shared goals of its stakeholders: more service to more destinations, lower operating costs and increased non-aeronautical revenue. The Authority recognizes that the Syracuse Hancock International Airport is a gateway to the central New York region and beyond and seeks to optimize customer service and exceed customer expectations with continuous improvements to the terminal building and public-use facilities.
Syracuse Regional Airport Authority Regular Meeting Agenda
August 8, 2014 12:00 p.m. – 1:30 p.m.
Syracuse Hancock International Airport
1. Roll Call 2. Reading and Approval of Minutes of the Previous Meeting (June 2014) 3. Executive Director’s Report 4. Legal/Executive Session 5. CFO’s Report 6. Committee Reports
• HR Report • Governance Report
7. Department of Aviation Report 8. Old Business 9. New Business
• Resolution Approving Extension of Letter of Intent with Syracuse Jet Real Estate Management
• Resolution Approving an Amended Parking and Travel Policy for the Syracuse Regional Airport Authority
• Amended Resolution Authorizing the Executive Director to Accept Grant Offers and Enter into Grant Agreements with the FAA and NYSDOT
10. iPad Distribution/Presentation/Training
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Minutes of the Regular Meeting of the Syracuse Regional Airport Authority
June 13, 2014
Pursuant to notice duly given and posted, the regular meeting of the Syracuse Regional Airport
Authority was called to order on Friday, June 13, 2014 @ 12:15 pm in the Board Room at the
Antique Boat Museum located in Clayton, NY by Chair, Mr. William Fisher.
Members Present: Members Absent:
Mr. William Fisher-Chair Hon. Khalid Bey
Dr. Shiu-Kai Chin Dr. Donna DeSiato
Mr. John B. Johnson Jr.
Mr. Patrick Mannion (via phone)
Hon. Mark Nicotra
Ms. Beth Rougeux
Ms. Irene Scruton (via phone 12:23/arrived 12:54)
Mr. Don Thompson
Ms. Eleanor Ware
Also Present: Invited Guests Attendance:
Ms. Christina Callahan Gary DeYoung-Thousand Island Tourism Council
Mr. Trent Amond Carolyn Fitzpatrick-Jefferson County Board of Legislators
Ms. Cheryl Herzog Bob Hagemann-Jefferson County Administrator
Ms. Heather Malinowski Chris Lyttle-Antique Boat Museum
Ms. Jennifer McIntyre Gary Rosenberg-Garrison Commander at Ft. Drum
Mr. Andrew Serota Shane Sanford-Thousand Island Bridge Authority
Mr. R. John Clark Justin Taylor-Supervisor/Town of Clayton
Chris Randall-RAB Angelo Roefaro-Senator Schumer’s Office
Grant Sussey-RAB
Chair Fisher thanked Mr. Johnson and all the hosts from the Jefferson County area. Chair Fisher
read the Mission Statement to the attendees. Chair Fisher explained that the Board has agreed to
have one meeting a year in a County that is represented by the Syracuse Regional Airport
Authority.
Mr. Johnson introduced the invited guests from Jefferson County.
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Roll Call
As noted, all Board Members were present, except for Hon. Khalid Bey, Dr. Donna DeSiato and
Ms. Irene Scruton.
Reading and Approval of the Minutes of the Previous Month
A motion was made by Ms. Ware and seconded by Mr. Nicotra and was unanimously approved
to accept the minutes from the May 9, 2014 regular meeting.
The motion was approved 7 ayes, 0 nays.
Presentations
Presentations were given to the Board Members by:
Col. Gary A. Rosenberg. Garrison Commander, Ft. Drum
Mr. Gary DeYoung, Executive Director, 1000 Islands International Tourism Council
Angelo Roefaro, Senator Schumer’s Office
Prior to continuing with the meeting agenda, Chair Fisher introduced and welcomed our new
SRAA Board Member, Dr. Shiu-Kai Chin who was appointed by Mayor Stephanie Miner and is
the replacement for Judy Flanagan.
Executive Director’s Report
This report provides an update on the status of several initiatives, projects, and priorities as they
relate to the City of Syracuse Department of Aviation and the Syracuse Regional Airport
Authority.
1. Projects
Terminal Concessions
Jamba Juice opened on May 29th
– samples were given away during the Allegiant Myrtle Beach
launch event.
April 2014 sales report shows a 25% increase in sales over April 2013.
Construction has started on Middle Ages.
Airfield Maintenance Upgrades
Rehabilitate Access Road and Parking Apron (Bids due June 26th
)
Construct Sand Dome (Bids due June 26th
)
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Construct Snow Removal Equipment Building (Bids received, funding allocated by FAA)
Parking Garage Rehabilitation Phase I
Relocation of rental cars (end of June)
Approval of C&S Work Order for Construction Observation/Administration
Gate Electrification
Additional electric service to terminal building.
Each jetbridge will be supplied with new ground power units.
Ms. Rougeux asked where the Garage Lighting project was with the City. Ms. Callahan
indicated that we are drafting an RFP to replace the lighting in the garage and the open lots.
This RFP started with the City of Syracuse but the City agreed that it made more sense to have
the Syracuse Regional Airport Authority issue the RFP. Ms. Callahan also informed the Board
that all individuals that responded to the City RFP have been informed.
2. Airlines/Air Service
Delta has added 200 seats to the ATL and MSP markets.
Jetblue relocation is ongoing.
American/USAirways co-location is ongoing.
Allegiant event at Clinton Square on May 13th
celebrating “15 Years of Sunshine.”
Allegiant began direct service to Myrtle Beach on May 29th
.
Allegiant’s inquiry on the availability of FIS facilities/possible international service to Carribean.
Trego-Dugan new ground service provider (Allegiant).
Jumpstart Conference in Edmonton June 24-27 – meetings scheduled with Air Canada,
Allegiant, Delta, Silver Airways, Southwest and Spirit
3. FAA Inspections
Airport Revenue Use and Land Use inspections. Inspectors have been onsite since June 2nd
reviewing agreements, payments and the cost allocation study. A physical inspection was also
conducted to verify land use (surplus property and ground lease agreements). A final report will
be prepared.
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Ms. Callahan reviewed the FAA Audit process and what they look for. Ms. Callahan stated the
Audit was ongoing for 2 weeks. Ms. Callahan indicated that the FAA stated everything was
good. They did not find anything significant during the Audit. Ms. Rougeux stated that the staff
should be commended for good record keeping.
4. SRAA Board
Meeting/tour with Dr. Chin
Airport orientation and tour conducted on May 23rd
. ABO training completed 6/6/14.
5. Regional Advisory Board
Cortland and Madison Counties have made appointments.
New appointment from Oneida County (Commissioner of Aviation vacancy has been filled).
Common Council appointment’s term has expired; reminder letter sent to Common Council
President and Majority Leader.
Next meeting is on August 13th
2014.
6. Security
Year two of the contract with G4S is coming to an end and we are approximately $50k under
budget.
7. Public Relations/Media/Community Involvement
SYR Terminal Security Project awarded Spotlight Award by the CNY Business Journal.
Plans continue for the NYAMA Fall Conference, Sep 17-19, at the Crowne Plaza. Tony Basile,
Director of Operations for the Northeast UAS Airspace Integration Research Alliance, Inc.
(NUAIR) is the featured speaker at the keynote luncheon.
Launch event for the new Myrtle Beach service was held on May 29th
.
8. Upcoming Items
Onondaga County Sheriff’s Department interested in leasing a parcel of land located on Malden
Road. A new facility would be built to house their Property and Evidence and Special
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Enforcement Operations, currently housed in two separate locations. New facility would also
house their helicopter. Discussions are ongoing.
Landmark Aviation is interested in updating the General Aviation Terminal Building. They have
been asked to provide us with a development plan. Discussions are ongoing.
TSA is undergoing a re-organization – Brian Johannsen, the FSD in Albany will now oversee all
NYS airport north of Westchester. The FSD has been invited to attend the November Board
meeting.
Plans are currently underway for an Airport-wide employee appreciation day.
We are working with Creative Food and CenterState on a “Business After Hours” event which
will feature samples from Middle Ages.
CFO’s Report
Mr. Amond informed the Board that he has been working on finalizing the budget along
with Ms. Fogarty and Ms. Callahan.
Mr. Amond stated the status of various agreement reports has been updated for the Board.
Mr. Amond indicated he has been working with Ms. Fogarty on the purchasing and
accounts payable issues as we approach the transition point, moving from the City of
Syracuse paying all the bills over to the Authority, issuing purchase orders on our own
behalf. There will be a transition period and the City of Syracuse has agreed to issue
checks for purchase orders that were issued in this current year as we move to new
purchase orders for the next fiscal year where the Authority will take over the full
responsibility as well as purchasing.
Mr. Amond has been working with Onondaga County Purchasing to make sure
everything is in place as we phase into the new process.
A module has been purchased and been added to our own accounting system so we can
issue purchase orders directly or we can use Onondaga County Purchasing for
complicated items where they would have specialized knowledge.
We also contracted with Testone, Marshall & Discenza to review the internal policies that
we created relating to purchasing and accounts payable. Testone, Marshall & Discenza
were selected since we cannot use D’Arcangelo since they will be firm performing our
audit.
Mr. Amond stated we finalized an agreement with Hancock Estabrook, LLP for General
Counsel Services while our General Counsel position is not filled. We are looking at
filling the General Counsel position later this year or early 2015.
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Meetings have been held with D’Arcangelo to finalize arrangements to do the Authority’s
Audit.
We have been looking for ways of utilizing our current accounting software to produce
reports.
Work continues on the Employee Handbook.
Chair Fisher informed the Board how Onondaga County and the City merged together for
purchasing. He also indicated that State law changed this year and now shared services like this
can be provided to Public Authority’s and this also can be done for other counties.
Committee Reports
(Copy of each Committee Report attached)
Mr. John B. Johnson gave the Finance Committee Report.
Mr. Don Thompson, Chair gave the Human Resource Committee Report.
Ms. Irene Scruton, Chair gave the Governance Committee Report.
There was no further discussion among the Board.
Regional Advisory Board Report
Mr. Grant Sussey reported on the Regional Advisory Meeting that was held on June 5, 2014.
Mr. Sussey indicated that the RAB Board continues to work on developing their goals. There
was a new member at the meeting from Cortland County, Mr. Richard Bushnell. Mr. Sussey
reviewed some of the goals that have been created. He stated not only are they providing
advisory information but serve as a conduit of communication between the airport and the areas
the RAB Members represent. The RAB Board members are willing to take on more active roles
and participate in strategic planning, focus groups, and brainstorming. The next meeting is on
August 13th
, the members will tour the Airport and airfield to learn more about the Syracuse
Airport.
Department of Aviation Report
Airfield Maintenance:
Mr. John Smorol (Airport Maintenance Supervisor-Airfield)
Main focus during May has been following up on the FAA Letter of Correction. After carefully
planning and prioritizing every item needed to be addressed, the Maintenance Dept. has begun to
make significant progress in correcting each item accordingly.
1. 15/33 Runway centerline markings repainted
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2. Movement area ruts repaired
3. Sign repaired at the north end of Taxiway Mike
4. Movement area including runways light repair
5. 10/28 Runway repainted
Meeting:
o Key Staff Meeting
o SAMCO Meeting
o Airport Emergency Plan Tabletop Exercise
o Labor Management Meeting
o RON Apron Construction Meeting
o FAA Inspection Meeting
Aircraft Rescue and Fire Fighting (ARFF)-Station 4:
Captain Terry Krom
o Responded to 41 alarms including fire alarm activations, medical emergencies,
smoke/odor reports and aircraft emergencies
ARFF conducted the Airport Emergency Plan Annual Review and table top exercise on
May 14.
Building Maintenance:
Mr. Ron Bowles (Airport Maintenance Supervisor-Terminal)
C & S Tech finished repairs to South Garage stairwell that had water damage from burst
sprinkler pipe. Work was done under the insurance claim that was filed by HF & C as a result of
the damage.
J&B Installations finished up roof replacements on the South gate stairwells – this completes the
South Concourse Roof Replacement job that had started last fall. Final roof inspection was
conducted and job closed out.
GP Land has started replacement of carpeting on the North and South Gate entries, plus
carpeting behind the car rental offices and elevators in the parking garage and terminal. They
also replaced some tile flooring in ARFF Station 4.
o Maintained/Ordered stock as needed, including additional stock for new restroom
facilities
o Performed building walk throughs
o Assignment reviews
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o Met with vendors
o Addressed personnel issues
o Handled scheduling
Meetings:
5/1/14 – SAMCO
5/9/14 – Temp employee interview
5/14/14 – Emergency plan table top
5/16/14 – E.O.C. Progress
5/20/14 – Parking Garage Repairs
5/22/14 – Terminal electrical service interruptions
Finance/Accounting:
Maureen Fogarty (Airport Accounting Division)
o Invoices mailed
o Revenues recorded
o Requisitions for commodities and services submitted
o Audits of tenants
o Submittal of invoices to City Finance for subsequent payment and reimbursement
o Time keeping and payroll for hourly and bi-weekly.
Projects
Working on review of drawings and measurements of “Terminal Measurement
Project” (full scale re-measurement of entire airport terminal including additional
passenger and baggage screening areas, new concession allocation and
confirmation of space currently leased by tenants). Continue to look at “plan” as
build-out of concessions is underway to finalize actual numbers vs. planned.
Working on facilitating Car Rental Relocation for 6 months during the Parking
Garage Structural Repairs. Attempting to ensure that their business is minimally
disrupted to ensure our revenue flow is not jeopardized. Planning continues-
anticipated to start mid-late June
Working on Jetbridge Gate Electrification Project and coordinating work with
airlines to ensure their schedule is minimally interrupted and our revenue flow is
not jeopardized. Project underway.
FAA Audit – have responded to comprehensive list of documents requested in
advance of their site visit (Scheduled June 2, 2014)
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G4S:
Michael Calkins (Site Supervisor)
Challenges – 3077
Arrests - 0
Property Checks - 3430
Pistol Verifications - 1
Parking Tickets - 189
Uniform Traffic Tickets (UTT) - 1
Incidents – 287
DR Reports - 14
Operations:
Mr. Antimo Pascarella (Airport Operations Officer)
Sent Purvis notifications regarding any/all airport related issues
Oversaw and maintained Field Condition Reports
Day to day field inspection, wildlife, and escorts
Non-movement area drivers training with new arrivals & construction people
Worked with Maintenance Dept. addressing/repairing items from LOC
Personnel:
Ms. Laurie Sabel (Personnel Administrator)
Coordinated Diversity training for City Personnel
Conducted interviews and processed documents for prospective new hires
Finalized Transfer of Function for Personnel Administrator
Analyzed and documented information regarding Worker’s Compensation
Processed incident reports involving employee injuries
Processed personnel requisition forms
Processed documents for verification of employment
Attended OSHA training
Participated in OCEBA board meeting
Provided assistance to employees
Posting required employee information
Projects:
Mr. Ray Borg (Facilities Engineer), Mr. Jeff Hopson (GIS Specialist)
Maintained the Flight Information Display System (FIDS) to ensure the most
accurate flight information is being displayed throughout the Terminal building
Terminal Security Upgrade – Change Order #3 – Start & Complete in 2014
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RON Ramp and Taxiway – Construction Started
SRE Building Upgrade – Under Review in Engineering
Sand Building Upgrade – Pre-Bid Meeting Scheduled/Complete in 2014
Parking Garage Structural Repair – Contract Awarded/Complete in 2014
Maintenance Area Repaving – Pre-Bid Meeting Complete
Emergency Operations Center – Construction Started
Relocation of IT Hardware & Cabling to Data Centre
Concourse Electrical & Pre-Conditioned Air Upgrades – Construction Restarted
Parking Garage & Uncovered Parking Lots Lighting Upgrade – Rebid Required
Surface Sensor System Replacement - Completed
Routinely made updates to the website
Successfully addressed over 40 Help-Desk cases
C&S – Photo Voltaic Array Installation (Permit Process)
174th
FW NYANG – Windmill Installation (Permit Process)
AT&T – Fiber Optic Cable Install/Easement Approval (Permit Process)
*Red indicated change from last report
Security:
Beth Cooper (Security Coordinator)
73 sets of fingerprints submitted to the FBI
Trained and badged 59 individual
72 threat assessments submitted to the Department of Homeland Security
Travel/Miscellaneous:
Ms. Cheryl Herzog/Patty Jeschke
Scheduled various meetings for the Commissioner of Aviation
Arranged for accommodations of food service and meeting areas
Prepared packets for meetings
Prepared minutes for Committee and Authority meetings.
Arranged various travel requests
Completed all invoice forms received
Prepared all necessary paperwork for the Executive Director’s signature from
consultants
Maintained files
Maintained calendar with staff time off requests
Maintained mileage logs
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Working with Jeff/Ray on getting Contract Drawings transferred to electronic
files
Working with Tony Geruso on transferring all vehicle registrations/titles to SRAA
– All registrations in – Titles are coming in now.
Working with John Carni and individual Depts. on Que Centre
Report was reviewed by the Board: there was no further discussion.
Old Business
There was no Old Business to discuss.
New Business
Resolution #16-Resolution Adopting the 2014-2015 Syracuse Regional Airport Authority
Consolidated Budget was moved by Mr. Johnson and seconded by Mr. Thompson and was
unanimously approved.
The resolution was presented by Chair Fisher.
Mr. Amond summarized the Budget with the Board Members
There was no further discussion regarding the resolution.
The resolution was adopted: 8 ayes, 0 nays
Resolution #17-Resolution Authorizing an Agreement for Retirement Health Insurance
Benefits Plan Between the Syracuse Regional Airport Authority and the Onondaga County
Employee Health Benefit Agreement was moved by Ms. Scruton and seconded by Mr. Nicotra
and was unanimously approved.
The resolution was presented by Chair Fisher.
There was no further discussion regarding the resolution.
The resolution was adopted: 8 ayes, 0 nays
Resolution #18-Resolution Approving Sublease of Portion of 123 Air Cargo Road by MGL
Airport Realty, LLC to Interboro Management, Inc. was moved by Ms. Ware and seconded
by Ms. Scruton and was unanimously approved.
The resolution was presented by Chair Fisher.
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Ms. Callahan reviewed the Resolution with the Board.
There was no further discussion regarding the resolution.
The resolution was adopted: 8 ayes, 0 nays
Resolution #19-Resolution Authorizing the Syracuse Hancock International Airport to
Sponsor the 2014 New York Aviation Managers Association Annual Meeting was moved by
Ms. Scruton and seconded by Ms. Ware and was unanimously approved.
The resolution was presented by Chair Fisher.
There was no further discussion regarding the resolution.
The resolution was adopted: 8 ayes, 0 nays
Resolution #20-Resolution Authorizing Issuance of GAC Work Order for Grant Ineligible
Project-Parking Garage Rehabilitation-Phase I was moved by Ms. Rougeux and seconded by
Ms. Ware and was unanimously approved.
The resolution was presented by Chair Fisher.
Ms. Callahan reviewed the Parking Garage Rehabilitation-Phase I project with the Board.
There was no further discussion regarding the resolution.
The resolution was adopted: 8 ayes, 0 nays
Resolution #21-Resolution Authorizing Issuance of GAC Work Order for Grant Eligible
Project-Rehabilitate Snow Removal Equipment Storage Building Access Road and Apron
was moved by Mr. Johnson and seconded by Mr. Thompson and was unanimously approved.
The resolution was presented by Chair Fisher.
Ms. Callahan reviewed the Resolution with the Board.
There was no further discussion regarding the resolution.
The resolution was adopted: 8 ayes, 0 nays
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Resolution #22-Resolution Appointing the Chief Fiscal Officer as the Records Retention
Officer of the Syracuse Regional Airport Authority was moved by Ms. Ware and seconded by
Mr. Nicotra and was unanimously approved.
The resolution was presented by Chair Fisher.
There was no further discussion regarding the resolution.
The resolution was adopted: 8 ayes, 0 nays
Adjournment
A motion was made by Mr. Nicotra and seconded by Ms. Rougeux to adjourn the meeting.
The motion was approved: 8 ayes, 0 nays
The meeting was adjourned at 2:23 p.m.
Executive Director’s Report
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Monthly Report Christina R. Callahan, Executive Director
August 8, 2014 1. Projects
Terminal Concessions
New York Times Books and News opened on July 21st
.
Middle Ages Express currently under construction. CNBC Retail (former Gate 27) under construction. Johnny Rockets construction scheduled to begin week of August 4th
.
June sales $532,630.08 May sales $470,917.42
Airfield Projects
Rehabilitate Access Road and Parking Apron Construct Sand Dome Construct Snow Removal Equipment Building RON Apron
Parking Garage Rehabilitation Phase I
Rental cars have been relocated, construction started on first floor, scheduled for completion by Thanksgiving.
Gate Electrification
All Ground Power Units and Pre-Conditioned Air Units have been installed.
Emergency Operations Center
Construction continues on the EOC, scheduled for completion in September, to be followed by a media event and tour of the new facility.
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2. Airlines/Air Service American and USAirways have “co-located” with American now operating at Gate 5 (move from Gate 12). Jetblue relocation ongoing. Golf Bag promo launched July 22nd
; update on upcoming promotions.
3. SRAA Work continues on the Annual Report to the Community and preparation for the Annual Meeting. 4. Regional Advisory Board RAB members were asked to forward the online survey to their local Chambers of Commerce/Convention and Vistor Bureaus. Next meeting is on August 13th
.
5. Public Relations/Media/Community Involvement The U.S. Green Building Council been awarded a Leadership in Energy & Environmental Design (LEED) rating of Gold for the Passenger Terminal Security and Access Improvement Project. Meeting with Aurora of CNY to discuss establishing an Accessibility Committee. Numerous updates to website including new FAQ page. Attended the bi-monthly NYS Business and Travel Association member meeting. Attended CenterState CEO’s High Altitude Event – sponsored by Delta, held at WCNY. Held 1st Annual Airport Employee BBQ on July 25th
.
6. Upcoming Items/Projects Phase II of the Public Art Program with the installation of Mock Two. Update the apron parking plan/jetbridge and gate layout.
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Replace carpeting and seating in both concourses. Parking Management RFP Lighting RFP (Garage and Open Lots) Advertising RFP Installation of airline check-in kiosks pre-security Christina R. Callahan Executive Director
Human Resource Committee Report
Human Resources Committee Meeting Minutes
June 19, 2014
These minutes outline the activities of the Syracuse Regional Airport Authority Human Resources Committee from the meeting held on June 19, 2014 in the Aviation Conference Room at Syracuse Hancock International Airport.
The meeting was called to order at 11:35 a.m. by Mr. Donald Thompson, Chair of the Human Resources Committee.
I.
In attendance: Mr. Donald Thompson (Chair), Hon. Mark Nicotra, Ms. Eleanor Ware, Mr. William Fisher (via phone), Ms. Christina Callahan, Mr. Trent Amond, Ms. Cheryl Herzog, Ms. Heather Malinowski, Mr. Andrew Serota
Roll Call
II.
A motion to accept the minutes from the May 15, 2014 Human Resources Committee Meeting was made by Ms. Ware seconded by Mr. Nicotra and was unanimously approved.
Approval of Minutes from the Previous Meeting
III.
A. Personnel Update – Vacant Positions – Recruitment Status
Old Business
a. General Counsel Ms. Callahan updated the Committee with the status of the General Counsel position. Mr. Amond and Ms. Sabel have put a tentative timeline together for the recruitment process. In August several ads will be placed to expand our pool of applicants. Mr. Amond stated we will advertise the position with the Bar Association Journals, the Local Bar Associations along with the placement offices of law schools in the CNY area. Ms. Callahan stated that the goal is to get a commitment from a candidate by December with a start date in early January.
b. Paralegal Recruitment for this position will be after the General Counsel position has been filled.
B. Employee Handbook and Related Policies
Mr. Amond updated the Committee that he and Mr. Serota continue to work on this document and hopes to have a draft copy for the August Committee meeting.
C. Review of the SRAA Benefits Package
Ms. Callahan stated she wanted to review with the Committee the checklist to make sure everything is in place. It was agreed that the last piece was the Retiree Care Coverage, so after the adoption of the Resolution on Friday, June 13th
Mr. Thompson indicated at some point an evaluation form will have to be put together for the management staff. Mr. Fisher asked Ms. Callahan on the time frame that the HR Committee has for the Executive Director’s evaluation. Ms. Callahan stated she will check on this date.
at the full SRAA Board meeting everything will be in place. Ms. Callahan stated each Bargaining unit will be have to be looked at individually, to see if there is anything additional that the Bargaining unit may be proposing.
IV.
New Business
A. Timeline for Transfer of City Employees
Ms. Callahan stated now that the benefits are in place the next step is for her and Mr. Amond to sit down with John McCann sometime after July 4th
V.
and review the process, the steps and how to initiate the dialogue with the Unions. Ms. Callahan indicated she has asked Ms. Sabel to clean up the City’s roster, which still has positions that have been moved over to the Authority and vacant positions that have been listed for a long time. Ms. Sabel will work with the County to abolish any vacant positions, transferred positions, and positions that have changed titles that are still on the City of Syracuse’s roster. Ms. Callahan stated she does not want to have positions on the roster that are not going to be transferred over to the Authority. Ms. Callahan indicated that any abolished positions will have to go through the City’s Budget Office, City’s personnel and then the County. Ms. Callahan stated she has had conversation with the City. Mr. Nicotra asked what the timeline is for transferring employees and Ms. Callahan indicated 18 to 24 months.
There was no other business to be discussed. The meeting was adjourned at 11:48 a.m.
Adjournment
Respectfully submitted,
Donald Thompson, Human Resources Committee Chair
Governance Committee Report
Governance Committee Meeting Minutes
June 19, 2014
These minutes outline the activities of the Syracuse Regional Airport Authority (SRAA) Governance Committee from the meeting held on June 19, 2014 in the Department of Aviation Conference Room located at Syracuse Hancock International Airport.
The meeting was called to order at 12:05 p.m. by Ms. Irene Scruton, Chair of the Governance Committee.
In attendance: Ms. Irene Scruton, Ms. Beth Rougeux, Mr. Donald Thompson, Ms. Eleanor Ware, Mr. Khalid Bey, Mr. Mark Nicotra, Dr. Shiu Kai Chin, Ms. Christina Callahan, Mr. Trent Amond, Ms. Cheryl Herzog, Mr. Andrew Serota, Ms. Heather Malinowski and Mr. R. John Clark.
A motion was made by Mr. Nicotra and seconded by Mr. Thompson to accept the May 15, 2014 meeting minutes. The minutes were unanimously approved.
Ms. Scruton opened the meeting with a review of the proposed Parking and Travel Policy. Ms. Callahan stated that Mr. Amond took the existing Travel policy and incorporated a section covering parking. She stated that included in the Governance Committee packet is an email from Mr. Fisher with a modification to the drafted policy. The Committee agreed that Mr. Fisher’s modifications were acceptable. Ms. Scruton recommended that the SRAA Members and the Regional Advisory Board (RAB) be required to sign an acknowledgment, when issued a parking badge. The Committee agreed with Ms. Scruton’s recommendation. Ms. Rougeux stated that the SRAA Parking and Travel Policy included a section regarding mileage reimbursement and based the determination of whether the Member would receive mileage reimbursement on the County of the Member’s primary residence. She stated that the Committee may want to review the section and possibly base the determination on the number of miles driven, as opposed to location of their primary residence. The Committee discussed Ms. Rougeux’s suggestion and decided to leave the policy as written and will revisit annually. Ms. Scruton stated that she would like to add “For Members traveling on Authority business” preceding the first paragraph under the Overnight Accommodations section. Ms. Callahan stated that the revision would be made. The revised version will be circulated via email to the Committee for review and approval. The Committee voted unanimously to recommend the policy, with the revisions noted, for approval at the August SRAA Board meeting.
Ms. Callahan stated that there were not any updates on the RAB. The next meeting is scheduled for August 13, 2014. Ms. Scruton reviewed the protocol for the Annual Meeting with the Committee. Ms. Callahan stated that she has not heard back from the Mayor’s Office for confirmation of the Mayor speaking at the meeting.
The Committee agreed that the Annual Meeting will follow the same format as prior years. Ms. Scruton suggested Ms. Callahan give a brief statement at the meeting. The Committee reviewed the list of individuals that would be invited to the SRAA Annual Meeting. The Committee also gave Ms. Callahan some additional names to add to the list to either attend the meeting or send a report. The Committee reviewed the outline for the 2014 Annual Report to the Community. Ms. Scruton stated that the Committee will need to get any input or suggestions for the report to the staff by August 1, 2014. The Committee gave Ms. Callahan all of their suggested revisions, additions and items that should be highlighted in the report. Ms. Callahan stated that staff will review, make any necessary revisions and will email out the revised draft in July. Ms. Scruton reviewed the SRAA Confidential Evaluation of Board Performance forms. The Committee decided that the format will remain the same for 2014. Ms. Scruton stated that the iPads will be distributed at the August SRAA Regular meeting. There was no other business to be discussed. The meeting was adjourned at 1:03 p.m.
Respectfully submitted,
Irene Scruton, Governance Committee Chair
Department of Aviation Monthly Report
Department of Aviation Monthly Report
June, 2014
Airfield Maintenance: Mr. John Smorol (Airport Maintenance Supervisor-Airfield) June has been a productive month for the department, all of our 6/30 corrections in accordance with the FAA LOC have been met, including sign corrections and safety area grading primarily at the 28 PAPI. We have also continued to make progress with airfield markings, having completed RW 10-28 (excluding the 28 short of 33 hold line which we will tie in with some pavement repair that needs to be done within the same vicinity) and all taxiway lead lines on the movement area (excluding the two color enhanced).
We also continue to make progress on all of our grounds keeping jobs with the emphasis being made on situational awareness and efficiency. Fleet maintenance has begun winter vehicle maintenance as well as maintaining the summer grounds keeping equipment. As always all shifts participate accordingly with all routine shift assignments as well as various other job assignments as needed.
There has been quite a bit of positive feedback about the new Violence in the Workplace Prevention Program.
Meetings attended:
Key Staff Meetings City Wide Accident Review Comm. Meeting SAMCO Meeting Workplace Violence Pre-Training Meeting Pre- Bid Meeting (sand storage building ) Pre- Bid Meeting (snow removal building ) Labor/Management Meeting Workplace Violence Training Seminar Airport Maintenance 1 opening Interview (Scott Czachowski ) Aircraft Rescue and Fire Fighting (ARFF)-Station 4: Captain Terry Krom
• Responded to 17 alarms including fire alarm activations, medical emergencies, smoke/odor reports and aircraft emergencies
Building Maintenance: Mr. Ron Bowles (Airport Maintenance Supervisor-Terminal) Phase I of the parking garage rehabilitation construction repairs began on 6/26 with the relocation of the car rental agencies that were located in the South 1st
Day to day operation stuff, to include personnel issues, checking and ordering stock as needed, building walk through, assignment reviews, scheduling, meeting with vendors and any other task that pop up that require me or my staffs assistance.
level of the parking garage. The Car rental return area is now temporarily located in the over flow parking lot located North of the parking garage. Crane Hogan is the primary contractor for this project with C & S companies overseeing the project. Work will continue on the first and second deck levels of the South end of the parking garage and is expected to last up to November. We will be having bi weekly progress report meetings during the duration of this project.
Meetings:
6/05/14 SAMCO 6/12/14 car rental relocation 6/13/14 E.O.C progress 6/13/14 Gate Electrification 6/27/14 E.O.C progress
Finance/Accounting: Maureen Fogarty (Airport Accounting Division)
• Invoices mailed Ongoing:
• Revenues recorded • Requisitions for commodities and services submitted • Audits of tenants • Submittal of invoices to City Finance for subsequent payment and reimbursement • Time keeping and payroll for hourly and bi-weekly.
• .Coordination of transition and training of internal staff in utilization from City’s ACS system to County’s PeopleSoft Purchasing system effective July 1.
Projects:
• Coordination of training of Microsoft DL (Solomon) Purchasing module for use beginning July 1
• Completion of FAA Audit for 2012/2013. Follow-up information provided after site work ended.
• Coordination between Maximus and City Departments for Cost Allocation Study for Fiscal year 2012/2013.
• Review and submittal/completion of @ 100 Annual Purchase Orders.
G4S: Michael Calkins (Site Supervisor)
• Challenges – 2583 • Arrests - 1 • Property Checks - 3205 • Pistol Verifications - 1 • Parking Tickets - 178 • Uniform Traffic Tickets (UTT) - 0 • Incidents – 233 • DR Reports - 21
Operations: Mr. Antimo Pascarella (Airport Operations Officer)
• Sent Purvis notifications regarding any/all airport related issues • Oversaw and maintained Field Condition Reports • Day to day field inspection, wildlife, and escorts • Finished releasing collected glycol for the season • Worked with Maintenance Dept. addressing/repairing items from LOC • R-O-N apron project continuing • New airline drivers training on-going • Coordinated the arrival for Prince of Bahrain, aircraft parking, staging and
escorting his staff • Coordinated arrival and departure for the Vice President and his staff
Personnel: Ms. Laurie Sabel (Personnel Administrator)
• Reviewed and edited Employee Handbook • Conducted interviews and processed documents for prospective new hires • Processed Timesheets • Analyzed and documented information regarding Worker’s Compensation • Processed incident reports involving employee injuries • Processed personnel requisition forms
• Processed documents for verification of employment • Reviewed vacancies and filed report • Participated in OCEBA board meeting • Provided assistance to employees • Posting required employee information
Projects: Mr. Ray Borg (Facilities Engineer), Mr. Jeff Hopson (GIS Specialist)
• Maintained the Flight Information Display System (FIDS) to ensure the most accurate flight information is being displayed throughout the Terminal building
• Terminal Security Upgrade – Change Order #3 – Start & Complete in 2014 • RON Ramp and Taxiway – Construction Started • SRE Building Upgrade – Contract Award Recommendations In/Complete in 2014 • Sand Building Upgrade – Contract Award Recommendations In/Complete in
2014 • Parking Garage Structural Repair – Construction Started/Complete in 2014 • Maintenance Area Repaving – Contract Award Recommendations In/Complete in
2014 • Emergency Operations Center – Construction Started/Complete in 2014 • Relocation of IT Hardware & Cabling to Data Centre – Start/Complete in 2014 • Concourse Electrical & Pre-Conditioned Air Upgrades – Construction Complete • Airport Taxiway and Ramp Repair – Start in 2015 • Parking Garage & Uncovered Parking Lots Lighting Upgrade – Rebid
Required/Complete in 2015 • Successfully addressed over 38 Help-Desk cases • C&S – Photo Voltaic Array Installation (Permit Process) • 174th
• AT&T – Fiber Optic Cable Install/Easement Approval (Permit Process) FW NYANG – Windmill Installation (Permit Process)
Security: Beth Cooper (Security Coordinator)
• 75 sets of fingerprints submitted to the FBI • Trained and badged 29 individuals • 93 threat assessments submitted to the Department of Homeland Security
Travel/Miscellaneous: Ms. Cheryl Herzog/Patty Jeschke
• Scheduled various meetings for the Commissioner of Aviation • Arranged for accommodations of food service and meeting areas • Prepared packets for meetings • Prepared minutes for Committee meetings. • Arranged various travel requests • Completed all invoice forms received • Prepared all necessary paperwork for the Executive Director’s signature from
consultants • Maintained files • Maintained calendar with staff time off requests • Maintained mileage logs • Working with Jeff/Ray on getting Contract Drawings transferred to electronic
files • Working with Tony Geruso on transferring all vehicle registrations/titles to
SRAA. All registrations in. Titles are still coming in, New Official License Plates to come in soon
• Working with John Carni and individual Depts. on Que Centre
Department of Aviation Monthly Report
August 8, 2014
Airfield Maintenance: Mr. John Smorol (Airport Maintenance Supervisor-Airfield) First shift continues to mow/weed eat on all airport side fields and the paint crew has made substantial progress during July with a satisfactory completion of all public side markings including the main terminal. Second shift continues to mow/weed eat all public side fields and third shift continues maintenance on the front of the building, sweeping it nightly and doing various in house maintenance/housekeeping.
Sidewalk was repaired in the open parking lot.
Successful completion of Advanced Drivers Permit for two employees.
Would also like to add that the staff of the maintenance department has voiced many appreciative comments for the cook out and would like to say thank you to SRAA management and Ladybug Lunches for a great time and some terrific food!
Meetings I attended:
Weekly Staff Meetings Samco Meeting City Vehicle Use Policy Meeting (City Hall Personnel Dept ) Maintenance Dept Projects (3 ) Coordination Meeting with Consultants Ron Apron Construction Meetings Interview (Jim Tobin) for Mechanics Opening
Aircraft Rescue and Fire Fighting (ARFF)-Station 4: Captain Terry Krom
• Responded to 22 alarms including fire alarm activations, medical emergencies, smoke/odor reports and aircraft emergencies
• Conducted CPR Training Class • Two tours of Fire Station
Building Maintenance: Mr. Ron Bowles (Airport Maintenance Supervisor-Terminal) GP Land & Carpet corp. installed new transition strips on the carpet at the expansion joints in the South concourse and south terminal bridge area. They also provided me a price quote for new carpet install on Jet Bridges 20 & 23. Delta will be purchasing/providing the carpet for this install because they want their corporate color in these bridges.
Day to day operation stuff, to include personnel issues, checking and ordering stock as needed, building walk through, assignment reviews, scheduling, meeting with vendors and any other task that pop up that require me or my staffs assistance.
Meetings: 7/09/14 Garage construction 7/11/14 E.O.C progress 7/23/14 Garage project update Finance/Accounting: Maureen Fogarty (Airport Accounting Division) Ongoing: Invoices mailed Revenues recorded Requisitions for commodities and services submitted Audits of tenants Submittal of invoices to City Finance for subsequent payment and reimbursement Time keeping and payroll for hourly and bi-weekly Projects:
Coordination of transition and training of internal staff in utilization from City’s ACS system to County’s PeopleSoft Purchasing system effective July 1.
Coordination of training of Microsoft DL (Solomon) Purchasing module for use beginning July 1.
Completion of FAA Audit for 2012/2013. Follow up information provided after site work ended.
Coordination between Maximus and City Departments for Cost Allocation Study for Fiscal year 2012/2013.
Review and submittal/completion of @ 100 Annual Purchase Orders.
G4S:
Michael Calkins (Site Supervisor) • Challenges – 2499 • Arrests - 1 • Property Checks - 3197 • Pistol Verifications - 0 • Parking Tickets - 220 • Uniform Traffic Tickets (UTT) - 2 • Incidents – 178 • DR Reports - 11
Operations: Mr. Antimo Pascarella (Airport Operations Officer)
• Sent Purvis notifications regarding any/all airport related issues • Oversaw and maintained Field Condition Reports • Day to day field inspection, wildlife, and escorts • R-O-N Apron project continuing • Escorted Verizon in runway safety are to relocate phone wires for R-O-N Apron
project • Started glycol collection maintenance repairs for lagoons 2 and 3 • Started Culvert Pipe project at Runway 1-28 approach with Arcadis Engineers
Personnel: Ms. Laurie Sabel (Personnel Administrator)
• Placed ads for General Counsel position • Conducted interviews and processed documents for prospective new hires • Processed Timesheets • Analyzed and documented information regarding Worker’s Compensation • Processed incident reports involving employee injuries • Processed personnel requisition forms • Processed documents for verification of employment • Reviewed vacancies and filed report • Communicated and exchanged data with various city departments • Provided assistance to employees • Posting required employee information
Projects: Mr. Ray Borg (Facilities Engineer), Mr. Jeff Hopson (GIS Specialist)
• Maintained the Flight Information Display System (FIDS) to ensure the most accurate flight information is being displayed throughout the Terminal building
• Terminal Security Upgrade – Change Order #3 – Start & Complete in 2014 • RON Ramp and Taxiway – Construction Started • SRE Building Upgrade – Complete in 2014 • Sand Building Upgrade – Complete in 2014 • Parking Garage Structural Repair – Construction Started/Complete in 2014 • Maintenance Area Repaving – Contract Award Recommendations In/Complete in
2014 • Emergency Operations Center – Construction near completion –
8/26/14/Complete in 2014 • Relocation of IT Hardware & Cabling to Data Centre – Start/Complete in 2014 • Concourse Electrical & Pre-Conditioned Air Upgrades – Construction Complete • Airport Taxiway and Ramp Repair – Start in 2015 • Parking Garage & Uncovered Parking Lots Lighting Upgrade – Rebid
Required/Complete in 2015 • Successfully addressed over 38 Help-Desk cases • Responded to Que Centre request for system data and POC information • C&S – Photo Voltaic Array Installation (Permit Process) • 174th
• Enterprise Holdings – Counter Updates FW NYANG – Windmill Installation (Permit Process)
• AT&T – Fiber Optic Cable Install/Easement Approval (Permit Process) • Security Hardware – Migrate Security Hardware from old Server Room to Data
Centre – Complete • SRAA Network Hardware – Migrate hardware to vacated security cabinet and
move into Data Centre. Security: Beth Cooper (Security Coordinator) Numbers are from July 7-29.
• 40 sets of fingerprints submitted to the FBI • Trained and badged 33 individuals • 43 threat assessments submitted to the Department of Homeland Security
Travel/Miscellaneous: Ms. Cheryl Herzog/Patty Jeschke
• Scheduled various meetings for the Commissioner of Aviation • Arranged for accommodations of food service and meeting areas • Prepared packets for meetings • Prepared minutes for Committee meetings. • Arranged various travel requests • Completed all invoice forms received • Prepared all necessary paperwork for the Executive Director’s signature from
consultants • Maintained files • Maintained calendar with staff time off requests • Maintained mileage logs • Working with Jeff/Ray on getting Contract Drawings transferred to electronic
files • Working with Tony Geruso on transferring all vehicle registrations/titles to
SRAA. All registrations in. Titles are still coming in, New Official License Plates to come in soon
• Working with John Carni and individual Depts. on Que Centre
SYRACUSE HANCOCK INTERNATIONAL AIRPORT
PASSENGER TRAFFIC REPORTJun-14
AIRLINE ENPLANED DEPLANED TOTAL ENPLANED ENPLANED TOTAL MAIL NUMBER OFNAME PASSENGERS PASSENGERS PASSENGERS FREIGHT MAIL & FREIGHT LANDINGS
-------------------------------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- -------------------AIR CANADA 464 488 952 0 59ALLEGIANT 2,549 2,637 5,186 0 18AMERICAN EAGLE 5,688 5,786 11,474 154 154 125DELTA EXPRESS 15,267 15,798 31,065 0 356DELTA MAINLINE 13,856 14,286 28,142 4,683 4,683 112JET BLUE 13,430 12,085 25,515 0 150PIEDMONT/USAIR 2,686 3,061 5,747 0 114UNITED EXPRESS 13,257 13,601 26,858 0 349US AIRWAYS 5,551 6,155 11,706 3,283 3,283 55USAIRWAYS EXPRESS 11,762 11,840 23,602 1,374 1,374 249
FEDERAL EXPRESS 1,841,153 1,841,153 52UPS 1,416,139 1,416,139 58WIGGINS AIRWAYS 60,322 60,322 53
FBO'S 0 0CHARTERS 0 0
---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- -------------------84,510 85,737 170,247 3,327,108 0 3,327,108 1,750
*CHARTER DATA IS REPORTED AND INCLUDED ONLY AFTER VERIFICATION OF ACTIVITY IS RECEIVED.
SYRACUSE HANCOCK INTERNATIONAL AIRPORT
SYRACUSE HANCOCK INTERNATIONAL AIRPORT AIRCRAFT ACTIVITY REPORT
PERCENT 2014 2013 PERCENTAIRLINE PASSENGER: Jun-14 Jun-13 CHANGE YR TO DATE YR TO DATE CHANGE
ENPLANED PASSENGERS 84,510 80,045 5.6% 483,604 489,532 -1.2%DEPLANED PASSENGERS 85,737 85,984 -0.3% 489,882 500,190 -2.1% ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ----------------------
170,247 166,029 2.5% 973,486 989,722 -1.6%
TONS OF ENPLANED:
FREIGHT 1,664 1,667 -0.2% 10,115 10,145 -0.3%MAIL 0 0 0.0% 0 0 0.0%
---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ----------------------TOTAL 1,664 1,667 -0.2% 10,115 10,145 -0.3%
TRAFFIC MOVEMENTS:
TOTAL CARRIER 3,827 3,808 0.5% 21,860 22,605 -3.3%MILITARY-ITIN. 114 93 22.6% 441 436 1.1%CIVIL-ITIN. 1,291 1,095 17.9% 5,727 5,481 4.5%MILITARY-LOCAL 82 34 141.2% 205 138 48.6%CIVIL-LOCAL 373 274 36.1% 1,150 1,429 -19.5%
---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ----------------------TOTAL 5,687 5,304 7.2% 29,383 30,089 -2.3%
Christina CallahanExecutive Director - Dept. of Aviation
July 15, 2014
The information set forth above is based on reports furnished to the City of Syracuse, Department of Aviation and is subject to verification. Charter data is reported and included only after verification of activity is received.
SYRACUSE HANCOCK INTERNATIONAL AIRPORT
Thru 6/2014 MONTHLY MONTHLY YTD YTD YTD YTD PERCENTAIRLINE ENPLANED DEPLANED ENPLANED DEPLANED TOTAL OF TOTAL
INCLUDING COMMUTERS PASSENGERS PASSENGERS PASSENGERS PASSENGERS PASSENGERS PASSENGERS
AIR CANADA 464 488 2,329 2,105 4,434 0.46%ALLEGIANT 2,549 2,637 9,471 9,544 19,015 1.95%AMERICAN 5,688 5,786 31,125 32,080 63,205 6.49%DELTA 29,123 30,084 150,192 150,112 300,304 30.85%JET BLUE 13,430 12,085 75,243 75,176 150,419 15.45%UNITED 13,257 13,601 86,240 89,255 175,495 18.03%USAIRWAYS 19,999 21,056 128,733 131,340 260,073 26.72%
CHARTERS 0 0 271 270 541 0.06%---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ----------------------
84,510 85,737 483,604 489,882 973,486 100.00%
SYRACUSE HANCOCK INTERNATIONAL AIRPORT
PASSENGER TRAFFIC REPORTJANUARY - DECEMBER 2014
AIRLINE YTD ENPLANED YTD DEPLANED YTD TOTAL YTD ENPLANED YTD ENPLANED YTD TOTAL MAIL AIRLINE YTD % TOTAL YTD % MAILNAME PASSENGERS PASSENGERS PASSENGERS FREIGHT MAIL & FREIGHT NAME PASSENGERS FREIGHT
-------------------------------------------- ------------------------ ------------------------ ---------------------- ------------------------ ------------------------ ------------------------ ---------------------------------- --------------------- ---------------------AIR CANADA 2,329 2,105 4,434 0 0 0 AIR CANADA 0.46% 0.00%ALLEGIANT AIR 9,471 9,544 19,015 1,960 1 1,961 ALLEGIANT AIR 1.95% 0.01%AMERICAN EAGLE 31,125 32,080 63,205 2,336 1 2,337 AMERICAN EAGLE 6.49% 0.01%DELTA EXPRESS 103,350 102,987 206,337 0 0 0 DELTA MAINLINE 21.20% 0.00%DELTA MAINLINE 46,842 47,125 93,967 16,822 0 16,822 DELTA EXPRESS 9.65% 0.08%JET BLUE 75,243 75,176 150,419 0 0 0 JET BLUE 15.45% 0.00%PIEDMONT/USAIR 16,632 17,917 34,549 0 0 0 PIEDMONT/USAIR 3.55% 0.00%UNITED EXPRESS 86,240 89,255 175,495 0 0 0 UNITED EXPRESS 18.03% 0.00%US AIRWAYS 36,561 38,600 75,161 26,293 0 26,293 US AIRWAYS 7.72% 0.13%USAIRWAYS EXPRESS 75,540 74,823 150,363 1,991 0 1,991 USAIRWAYS EXPRESS 15.45% 0.01%
FEDERAL EXPRESS 0 0 0 11,107,261 0 11,107,261 FEDERAL EXPRESS 0.00% 54.90%UPS 0 0 0 8,715,111 0 8,715,111 UPS 0.00% 43.08%WIGGINS AIRWAYS 0 0 0 359,608 0 359,608 WIGGINS AIRWAYS 0.00% 1.78%
FBO'S 0 0 0 0 0 0 FBO'S 0.00% 0.00%CHARTERS 271 270 541 0 0 0 CHARTERS 0.06% 0.00%
------------------------ ------------------------ ---------------------- ------------------------ ------------------------ ------------------------ --------------------- ---------------------483,604 489,882 973,486 20,231,382 2 20,231,384 100.00% 100.00%
Syracuse Hancock International Airport
Enplanement/Deplanement History
ENPLANEMENTS2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
JAN 69,324 61,347 65,661 72,843 88,243 83,979 86,788 84,411 72,969 73,583 73,732 70,812 76,156 68,533 FEB 77,983 70,719 69,572 84,937 95,542 85,345 88,748 90,969 79,399 80,140 73,149 71,888 71,686 68,173 MAR 88,704 82,253 78,945 93,952 108,798 98,945 104,542 100,890 92,482 91,188 89,337 81,730 86,938 84,405 APR 88,497 85,115 78,950 93,546 104,881 96,711 105,482 95,539 88,096 91,272 87,966 84,136 85,639 85,094 MAY 87,986 82,420 77,246 88,827 105,581 95,348 102,785 97,676 89,604 85,169 90,313 89,156 89,068 92,889 JUN 83,358 76,987 74,275 88,282 99,320 90,070 94,632 89,477 84,444 81,627 83,448 81,510 80,045 84,510
JULY 98,532 91,277 90,047 104,290 118,866 102,696 109,113 108,224 98,910 92,783 90,177 90,490 89,333 AUG 100,210 91,651 86,897 107,585 115,567 103,322 111,441 105,380 97,360 98,066 90,372 93,779 91,340 SEP 50,780 70,984 70,695 90,099 96,927 85,091 92,276 82,415 78,929 84,058 77,487 75,485 79,994 OCT 66,039 81,506 88,575 108,046 103,254 99,133 101,194 94,370 85,944 91,279 84,953 87,286 89,517 NOV 69,365 74,241 81,497 100,854 98,061 97,757 96,488 81,061 79,388 86,094 80,746 81,287 78,847 DEC 72,233 85,435 92,570 102,452 93,951 94,643 90,673 86,172 76,702 80,657 78,200 80,788 81,903
Total 953,011 953,935 954,930 1,135,713 1,228,991 1,133,040 1,184,162 1,116,584 1,024,227 1,035,916 999,880 988,347 1,000,466 483,604
DEPLANEMENTS2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
JAN 70,826 62,203 67,176 72,507 89,188 85,291 87,252 86,655 73,756 72,695 75,043 73,251 78,442 72,245 FEB 73,978 67,297 66,326 80,396 88,866 81,626 83,721 85,935 75,349 70,607 68,599 70,634 70,538 66,308 MAR 91,443 86,023 78,781 95,447 114,137 100,836 105,830 103,077 94,625 94,597 92,686 84,122 87,430 85,331 APR 91,760 84,211 78,768 95,678 107,455 99,302 104,929 97,849 88,749 90,482 89,034 85,945 89,744 87,069 MAY 91,322 81,646 77,674 88,768 107,975 95,563 105,251 97,756 89,987 87,109 91,026 88,271 88,052 93,192 JUN 87,318 79,166 75,521 88,660 102,576 92,204 97,776 94,301 88,416 84,717 86,649 83,666 85,984 85,737
JULY 96,686 91,241 89,320 107,184 118,815 100,801 109,035 108,444 101,263 94,580 88,457 90,748 89,031 AUG 101,245 93,517 88,002 107,356 115,826 103,156 113,585 107,327 98,541 98,208 91,644 95,145 93,736 SEP 48,179 66,370 65,950 88,026 94,363 83,503 90,533 79,382 78,095 83,319 75,979 75,746 79,161 OCT 62,155 78,621 85,939 104,545 100,303 97,674 98,489 92,273 85,653 89,725 84,164 86,140 88,745 NOV 68,336 73,502 80,219 99,574 96,941 97,098 94,963 82,324 78,559 85,198 79,533 82,616 79,793 DEC 67,811 79,845 86,388 96,762 86,604 91,402 85,352 80,797 76,967 77,246 74,840 79,043 80,568
TOTAL 951,059 943,642 940,064 1,124,903 1,223,049 1,128,456 1,176,716 1,116,120 1,029,960 1,028,483 997,654 995,327 1,011,224 489,882
TOTAL PASSENGERS 1,904,070 1,897,577 1,894,994 2,260,616 2,452,040 2,261,496 2,360,878 2,232,704 2,054,187 2,064,399 1,997,534 1,983,674 2,011,690 973,486
Resolution No. 23 2014
RESOLUTION APPROVING
EXTENSION OF LETTER OF
INTENT WITH SYRACUSE JET
REAL ESTATE MANAGEMENT
REGARDING DEVELOPMENT
OF A SPECIALIZED AIRCRAFT
SERVICE OPERATIONS
FACILITY AT SYRACUSE
HANCOCK INTERNATIONAL
AIRPORT.
Resolution No. 23 2014
RESOLUTION APPROVING EXTENSION OF LETTER OF INTENT WITH SYRACUSE JET REAL ESTATE MANAGEMENT REGARDING DEVELOPMENT OF A SPECIALIZED AIRCRAFT SERVICE OPERATIONS FACILITY AT SYRACUSE HANCOCK INTERNATIONAL AIRPORT.
WHEREAS, the Syracuse Regional Airport Authority (the “Authority”) is a public
benefit corporation, formed and operating pursuant to Chapter 463 of the Laws of New York
2011 (the “Enabling Act”) and Article 8, Title 34 of the New York Public Authorities Law, as
amended; and
WHEREAS, pursuant to the terms of an Airport Lease Agreement between the Ciy of
Syracuse, New York and the Authority dated November 25, 2013 and related agreements
between such parties and the issuance of an Operating Certificate to the Authority by the Federal
Aviation Administration effective March 1, 2014, (collectively the “ Enabling Agreements”) the
Authority is responsible for the operation and management of the Syracuse Hancock
International Airport (the “Airport”); and
WHEREAS, pursuant to Section 2799-hhh of the Enabling Act the Authority may
provide for the establishment, construction, effectuation, operation, managment, maintenance,
renovation, improvment, extension or repair of aviation facilities by contract, lease or other
arrangement with any natural person, firm, partnership, association, joint venture or corporation;
and
WHEREAS, by Resolution No. 10 dated April 11, 2014 the Authority previously
approved the execution of a Letter of Intent (“LOI”) with Syracuse Jet Real Estate Management,
LLC ("SJREM") concerning negotiations for the development of a specialized aircraft service
operation (“SASO”) at the Airport, a copy of the signed LOI being annexed hereto at at Exhibit
“A”; and
WHEREAS, the LOI contains an expiration date of August 1, 2014 however negotiations
between Authority representatives and SJREM remain ongoing and said parties wish to extend
the expiration date of the LOI through and including September 30, 2014; and
WHEREAS, extension of the term of the LOI will not result in a binding agreement for
the construction of the SASO facility but will only authorize the Authority to continue
negotiations with SJREM regarding the terms of a binding long term lease and related
agreements (the “Definitive Agreements”) pursuant to which, if approved by this Board, the
SASO facility would be constructed and operated.
NOW, THEREFORE BE IT RESOLVED, that the Board of the Syracuse Regional
Airport Authority hereby agrees to the extension of the LOI through and including September
30, 2014 and authorizes the Executive Director of the Authority to sign an extension of the Letter
of Intent, in a form approved by counsel to the Authority, with SJREM and continue negotiations
regarding the terms of the Definitive Agreements, the final approval and execution of which
shall be subject to the further approval of the Board of Syracuse Regional Airport Authority.
Resolution Adopted Date: .
Vote: Ayes Nays: Abstentions: .
Signed: . Secretary
Resolution No. 24 2014
RESOLUTION APPROVING
AN AMENDED PARKING
POLICY FOR THE SYRACUSE
REGIONAL AIRPORT
AUTHORITY
Resolution No. 24 2014
RESOLUTION APPROVING AN AMENDED PARKING AND TRAVEL POLICY FOR THE SYRACUSE REGIONAL AIRPORT AUTHORITY
WHEREAS, the Syracuse Regional Airport Authority (the "Authority") is a public
benefit corporation, formed and operating pursuant to Chapter 463 of the Laws of New York of
2011 (the "Enabling Act") and Article 8, Title 34 of the New York Public Authorities Law, as
amended; and
WHEREAS, under the Enabling Act the Authority is required to adopt certain policies
regarding its operations and the conduct of its business; and
WHEREAS, the Authority previously adopted Resolution No. 2 on January 13, 2012, a
policy regarding parking and expense reimbursement for members and employees of the
Authority working at the Syracuse Hancock International Airport; and
WHEREAS, it is also the policy of the Authority to review its policies from time to time
and to revise such policies as necessary and as authorized by the Enabling Act and other
regulations to which the Authority is subject to; and
WHEREAS, the Authority has reviewed the previous policy and determined that certain
changes are warranted; and
WHEREAS, amendments to the policy have been proposed by Authority staff (the
"Proposed Authority Board Member Parking and Travel Policy") and circulated to the Board of
the Authority for review and consideration and the Board of the Authority has determined that
the Proposed Amendments are appropriate and necessary.
NOW, THEREFORE, BE IT RESOLVED, that the Authority hereby adopts the
Authority Board Member Parking and Travel Policy, attached hereto and made a part of this
Resolution, effective immediately; and
BE IT FURTHER RESOLVED, that the Authority Board Member Parking and Travel
Policy of the Syracuse Regional Airport Authority be certified by the Secretary of the Authority
and filed in the Office of the Authority.
Resolution Adoption Date: ______________________.
Vote: Ayes______ Nays: ______ Abstentions: _____
Signed: _______________________________________ Secretary
Resolution No. 25 AMENDED RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ACCEPT GRANT OFFERS AND ENTER IN TO GRANT AGREEMENTS WITH THE FEDERAL AVIATION ADMINISTRATION AND NEW YORK STATE DEPARTMENT OF TRANSPORTATION FOR PROJECTS RELATED TO THE IMPROVEMENT OF THE SYRACUSE HANCOCK INTERNATIONAL AIRPORT.
Resolution No. 25 2014 AMENDED RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ACCEPT GRANT OFFERS AND ENTER IN TO GRANT AGREEMENTS WITH THE FEDERAL AVIATION ADMINISTRATION AND NEW YORK STATE DEPARTMENT OF TRANSPORTATION FOR PROJECTS RELATED TO THE IMPROVEMENT OF THE SYRACUSE HANCOCK INTERNATIONAL AIRPORT.
WHEREAS, the Syracuse Regional Airport Authority (the “Authority”) is a public
benefit corporation, formed and operating pursuant to Chapter 463 of the Laws of New York
2011 (the “Enabling Act”) and Article 8, Title 34 of the New York Public Authorities Law, as
amended; and
WHEREAS, the Enabling Act authorizes the Authority to enter into contracts; and
WHEREAS, the Federal Aviation Administration ("FAA") and the New York State
Department of Transportation (“NYSDOT”) provide grants to airport sponsors such as the
Authority that participate in Capital Improvement Programs ("CIP") established by the FAA and
NYSDOT; and
WHEREAS, the Authority is a participant in the CIP program and has a need for the
funding available through the FAA and the NYSDOT CIP program; and
WHEREAS, by Resolution No. 6 of 2014 the Board previously approved the Authority’s
acceptance of certain CIP grant offers and grant agreements for those projects described in and
as set forth in Resolution No. 6 (the “Projects”); and
WHEREAS, after solicitation of bids for the Projects it was determined that one of the
Projects, to wit, the construction of the Snow Removal Equipment (SRE) Building, will exceed
its originally estimated and approved cost of $2,060,000 and will now cost approximately
$2,244,000; and
WHEREAS, by CIP grant offer dated July 28, 2014 (the “Grant Offer”) the FAA has
offered to fund 90% of the revised SRE Building Project cost in the maximum sum of
$2,019,600 and the Grant Offer will expire on September 12, 2014 unless accepted in writing by
the Authority on or before such date; and
WHEREAS, acceptance and submission of the Grant Offer to the FAA will result in a
grant offer from NYSDOT CIP in the anticipated amount of 5% of the revised SRE Building
Project cost in the amount of $112,200; and
WHEREAS, the amount of the Grant Offer ($2,019,600), the NYSDOT CIP portion
($112,200) and the Authority portion ($112,200) for the SRE Building Project totals the sum of
$2,244,000 which amount is sufficient to cover the cost of the SRE Building Project as shown on
Schedule “A” annexed hereto; and
WHEREAS, the bids received for the other Projects previously approved by Resolution
No. 6 and as also shown on Schedule “A”, were for amounts less than previously anticipated and
the Board wishes to reaffirm its approval of those Projects and approve the Authority's
acceptance of the Grant Offer for the SRE Building Project as also shown on Schedule “A”; and
WHEREAS, acceptance of the CIP grant monies for the Projects as detailed in Schedule
“A” is in the interest of the Authority and will assist it in fulfilling its purposes under the
Enabling Act; and
WHEREAS, the Board wishes to authorize the Authority's Executive Director to accept
grant offers from and to enter in to grant agreements with the FAA and the NYSDOT for the
Projects and to undertake the commencement and completion of the Projects.
NOW, THEREFORE BE IT RESOLVED, that the Board of the Syracuse Regional
Airport Authority hereby authorizes the Executive Director of the Authority to accept FAA and
NYSDOT grant offers in connection with the Projects as shown on Schedule “A”; and
BE IT FURTHER RESOLVED, that in the event that due to unforeseen circumstances
the total project amount for any of the Projects shall increase by not more than fifteen percent
(15%) and such increase will not result in the Authority’s portion of total project expense to
exceed its budget for such Project, the Executive Director is authorized to enter into such further
or amended grant agreements as may be issued by the FAA or the NYSDOT with respect to any
such Project.
Resolution Adopted Date: August __, 2014.
Vote: Ayes Nays: Abstentions: .
Signed: . Secretary
Appendix
Status of SRAA Agreements
worddata\board\finance\2014-15\sraa agreements, 2014-08-08 p. 1
SRAA Agreements Expired
Exp. Date Party Type Est. Ann. Value Notes 08/14/2009 Sensis Land Lease (Antennas) $36,000 Letter sent to Sensis-4/30/14 03/15/2013 Interspace Concession - Advertising $115,000 Beginning RFP process 06/30/2014 Airlines Master agreement for: Optioned 1 year renewal
through 6/30/2014 American Eagle Delta Continuing month-to-month
pending negotiations jetBlue USAirways United UPS FedEx 07/31/2014 Natal Emmi Lease – Barber $11,100 Commissioner Hearing ------------------------------------------------------------------------------------------------------------------------------------------------------------------
Status of SRAA Agreements
worddata\board\finance\2014-15\sraa agreements, 2014-08-08 p. 2
SRAA Agreements Pending
Exp. Date Party Type Est. Ann. Value Notes American Food &
Vending Concession – Vending Waiting for AFV signature
40 years Syracuse Jet Land Lease $63,200 first year Private Hanger/SASO Allegiant Air services incentive $100,000 Myrtle Beach service SAS Wheelchair/Curbside
Check-in Under $10,000 Sent to SAS
06/30/2018 Military Courtesy
Room (MCR) Facility lease $1,800/yr Sent to MCR
------------------------------------------------------------------------------------------------------------------------------------------------------------------
SRAA Agreements Presented for Resolution, August 08, 2014 Exp. Date Party Type Est. Ann. Value Notes Syracuse Jet Letter of Intent n/a Private Hanger/SASO.
Previous letter expired 7/31/14 ------------------------------------------------------------------------------------------------------------------------------------------------------------------
Status of SRAA Agreements
worddata\board\finance\2014-15\sraa agreements, 2014-08-08 p. 3
SRAA Agreements Expiring 2014/15 Fiscal Year
Exp. Date Party Type Est. Ann. Value Notes 08/31/2014 TSA/GSA Lease $116,000 Office space in the Lower
South Concourse 08/31/2014 Smarte Cart Concession: cart rental;
cell phone chargers; and massage chairs
$7,200 Automatically renews unless cancelled before July 31.
11/29/2014 Standard Parking Management Agreement ($1,470,960) Working on RFP 12/31/2014 M&L Trucking Lease $12,000 12/31/2014 Americar Concession $25,000 Off-airport parking May, 2015 (E) Trego/Dugan Use & Lease (Ground
service for Allegiant) 7% of Gross
------------------------------------------------------------------------------------------------------------------------------------------------------------------
SRAA Agreements Expiring 2015/16 Fiscal Year Exp. Date Party Type Est. Ann. Value Notes 09/30/2015 FAA – Weather
Service
------------------------------------------------------------------------------------------------------------------------------------------------------------------
Syracuse Regional Airport Authority
Cash Position
2013-14
KeyBank - DOA/SRAA
Acct # Acct Name Type Jan Feb Mar Apr May Jun Average
290117380 16,153,313.84 13,751,779.53 1,902.59 42,166.60 81,325.26 52,541.73 5,013,838.26
329687223308 Operating Int 14,168,995.20 15,133,708.12 17,317,485.05 16,729,654.65 15,837,460.76
32968104790 17,271,508.00 15,105,404.06 16.56 - - 6,475,385.72
329687223332 PFC Int 15,453,152.09 15,782,553.69 15,461,413.56 15,684,480.11 15,595,399.86
320905019784 76,953.00 76,954.18 1.06 1.06 1.06 - 25,651.73
329687223316 DEC Escrow Int 76,954.43 76,955.69 76,957.00 76,958.27 76,956.35
329687003288 20,852.90 20,853.22 20,853.57 - - 12,511.94
329687223290 123 Air Cargo Rd Int - - - 20,853.79 20,854.15 20,854.49 10,427.07
320295000022 (1) 8,214,219.13 7,433,536.44 3,588,400.95 3,570,179.19 3,570,989.84 2,656,906.13 4,839,038.61
329687223324 Restricted Int 4,702,771.41 5,540,969.07 5,408,599.99 4,852,294.25 5,126,158.68
KeyBank - SRAA
329681127141 SRAA EC 1,325,594.29 1,134,875.00 888,969.65 647,576.28 421,228.61 222,292.06 773,422.65
329681169713 SRAA - Payroll EC/Int (2) 786,771.14 744,718.65 694,742.57 645,882.25 4.14 - 478,686.46
329681185859 SRAA - Flex Spnd EC (2) - 101.56 1,067.86 1,175.79 - - 390.87
Total Cash on Hand 43,849,212.30 38,268,222.64 39,597,827.94 41,462,021.53 42,358,858.66 40,295,981.69 40,972,020.79
Type
EC - Earnings credit at 20 basis points
Int - Interest at 2 basis points
(1) Unexpended proceeds of debt issued by the City. Not transferred to SRAA per
Airport Lease Agreement §5.3.
(2) Zero-Balance Account linked to Acct. 3308, which is a MM Savings Acct.
excldata\cash position.xls\2013-14 p. 1 of 1
SYRACUSE JET REAL ESTATE MANAGEMENT LLC6834 Buckley Road
North Syracuse, New York 13212
Christina R. Callahan, Executive DirectorSyracuse Regional Airport AuthorityCity of Syracuse Department of AviationSyracuse Hancock International Airport1000 Colonel Eileen Collins BoulevardSyracuse, NY 13212
RE: Letter of Intent with Syracuse Jet Real Estate Management, LLC
Dear Executive Director Callahan:
Thank you very much for discussing with us the potential lease of (i) approximatelya 4.8 acre parcel of land on the Hancock airfield and, (ii) the option to lease an additionalapproximately 15 acres of adjacent land. After considering our discussions, Syracuse Jet RealEstate Management, LLC is pleased to provide you with this Letter of Intent to set forth certainnon-binding understandings with respect to a proposed Ground Lease at the Airport.
The following paragraphs reflect our mutual understanding of the matters described,but are not legally binding, other than with regard to paragraph 8 below, and do not imposean enforceable obligation on the parties to negotiate or conclude an agreement on such terms.This is not a complete statement of all terms and conditions of the proposed Ground Lease, butprovides a basis for further negotiations:
1. The proposed Lessee will be Syracuse Jet Real Estate Management, LLC ("SJREM").SJREM's affiliate, Syracuse Jet Associations, LLC ("SJA") will be a sublessee of SJREM andwill serve as a specialized aviation service operation (SASO) at the Airport in compliance withthe Airport's Minimum Standards for Aeronautical Activities and in accordance with FAAregulations.
2. The proposed Lease will be for lands above-referenced for a term of 40 years with aGround Rent Schedule and additional rents as agreed by the parties. As a condition to the Lease,SJREM will construct improvements, including a hangar, office space, aviation fuel storagefacilities and parking lot, all of which will be used as a Private Jet Center to be operated by SJAfor the benefit of Private Jet Center Members and will also provide certain concessions forPrivate Jet Center Members and their guests and related revenue generating activities (the"Improvements").
3. The Hangar to be constructed by SJREM will be approximatelyJO,OOO sq. ft. of airplanehangar space, 48,000 sq. ft. of apron, 7,000 sq. ft. of office space, 36 car parking area and relatedlandscaping, along with an above ground fuel farm for Jet-A fuel for use by Private Jet Center
{M0295084.1 }
Members. The cost of the contemplated transaction including the Improvements is currentlyestimated to be the approximate sum of $6.7 million dollars.
4. All construction undertaken by SJREM in connection with the Definitive Agreements(defined below) will be in accordance with the requirements imposed by the FAA and shall meetthe standards contained in the applicable advisory circulars for the design and construction ofaircraft operating surfaces and all applicable New York State and local construction and buildingrequirements. Emphasis will be placed on designing all traffic areas to provide for efficientsnow removal contingency plans while keeping the improvements and Airport open andfunctional in all weather conditions.
5. Members of the SJA Private Jet Center shall be permitted to perform light maintenanceon their aircraft, by FAA licensed A&P's and AI's, in accordance with their existing FlightOperations and or Aircraft Manufactured Recommendations including F.AAcirculars.
6. The Lease and related documents pertaining to the transaction proposed herein (the"Definitive Agreements") will contain such representations, warranties, covenants,indemnifications, collateral provisions and insurances as are appropriate for a transaction of thisnature.
7. Execution of the Definitive Agreements will be subject to SJREM obtaining financingsufficient to cover all costs related to the contemplated transaction and the construction of theImprovements (the "Financing Commitment") and such Financing Commitment shall be subjectto the reasonable satisfaction of the Syracuse Regional Airport Authority.
8. All expenses incurred by either party relating to the transaction contemplated herein,whether for attorney's fees, due diligence, architectural, engineering, "soft costs", financingrelated costs or costs of any other kind or nature and regardless of whether such costs andexpenses were incurred prior to or during the term of this letter of intent and further regardless ofwhether or not the Definitive Agreements are ever executed, shall remain the sole cost, expenseand obligation of such party.
9. The term of this letter of intent shall be commence on the date of its execution by bothparties, which in no event shall be later than May 1, 2014, and shall terminate upon the earlier ofAugust 1, 2014 or the date of execution of the Definitive Agreements by both parties.
10. Other than with regard to the provisions of paragraph 8 above, this Letter of Intent doesnot bind either party and neither party shall be bound unless and until execution of the DefinitiveAgreements.
Thank you once again for your consideration.
{M0295084.1 }
Sincerely,
Syracuse Jet Real Estate Management, LLC
BY.~·Ted~
Approved:
Syracuse Regional Airport Authority
BY:~.~Christina R. Callahan, Executive Director
{M0295084.! }
1
Proposed by Governance Committee, 6/19/14 Syracuse Regional Airport Authority
Authority Board Member and Regional Advisory Board Member
Parking and Travel Policy
The Syracuse Regional Airport Authority (the “Authority”) believes that Authority Board members and Regional Advisory Board (RAB) members should be reimbursed for certain reasonable and necessary business travel costs incurred while on Authority business. The Authority has established the following guidelines to follow when submitting expense statements for reimbursement of charges incurred as a result of business travel.
Overview
While on official Authority business at Syracuse Hancock International Airport, Authority Board and RAB members will be provided parking at no cost.
Parking
Authority Board and RAB members may park in the designated employee lot during times when they need to park a vehicle at the Airport and are not on Authority business. Authority Board and RAB members may request proximity cards for access into the employee lot. Any such request will be reviewed and acted upon by the Executive Director. Any proximity card issued to Authority Board or RAB members under this policy shall be discontinued upon expiration of the member’s term.
An Authority Board or RAB member may be reimbursed the standard mileage rate for use of a personal vehicle to attend regular, special or committee meetings of the Authority or RAB only if their primary residence lies in a county other than the county in which the meeting takes place. The standard mileage allowance for use of a personal vehicle is indexed according to the current IRS standard mileage rates. (www.irs.gov) In addition to mileage, reimbursement for tolls and parking will be allowed under the same circumstances. The Member’s expense statement should identify the date, time, location and amount of tolls and parking fees.
Travel
Members must receive approval by the full Authority for reimbursement of travel expenses incurred while on official Authority business outside of attending regular, special and committee meetings of the Authority or RAB.
2
Meal Expenses
A Member travelling on Authority business is eligible for reimbursement for meals. “Reasonable” per diem rates for meals should be based on current U.S. General Services Administration Per Diem Rates (www.gsa.gov). Reimbursements for meals do not include any alcoholic beverages.
Overnight Accommodations
For Members travelling on Authority business, reservations for hotel accommodations and rental vehicles are to be arranged by the Authority’s Secretary. The Authority will generally pay these fees directly to vendors via check to avoid sales taxes, and to obtain government price discounts whenever possible. “Reasonable” per diem costs for lodging in various areas should be based on the GSA per diem rates referenced above. Reasonable transportation expenses incurred for travel to hotel accommodations may also be submitted for consideration of reimbursement (e.g. taxis, subways and buses to and from airports and/or train stations).
Adopted: Proposed
Resolution No.:
2014 CIP, Rev. 2014-08-05
Bid Contingency -> 15%CIP (AIP Funded) - A projects
Description FAA Funding SRAA Cost SRAA Bdgt1 Runway 15-33 LPV-Easement Acquisition 271,800 15,100 17,365
Est. Cost - 302,0002 Construct Snow Removal Equip (SRE) Bldg. 2,019,600 112,200 129,030
Est. Cost - 2,244,0003 Rehabilitate Maintenance area access road/apron 2,501,550 138,975 159,821
Est. Cost - 2,779,5004 Construct sand storage dome 1,711,800 95,100 109,365
Est. Cost - 1,902,000
Sub-Total A projects 6,504,750 361,375 415,581
CIP (AIP Funded) - B projectsDescription FAA Funding SRAA Cost SRAA Bdgt
1 Airline Ticket Counters* 675,000 37,500 43,125 Est. Cost - $750,000 750,000
Sub-Total B projects 675,000 37,500 43,125
excldata\budget\2014-15\SRAA board approved aip projects, rev 2014-08-05.xls