regular agenda - cumberland, british columbia · regular agenda 16/2014/r the ... recommend that...

REGULAR AGENDA 16/2014/R

The Corporation of the Village of Cumberland

Regular Council Meeting June 9th, 2014 at 5:30 p.m. Village Council Chambers

1. Approval of Agenda

1.1 Agenda for regular council meeting, June 9th, 2014. Recommend THAT Council approve the agenda for the regular council meeting, June 9th, 2014.

2. Adoption of Minutes

2.1 Minutes of the council meeting held May 26th, 2014 1 Recommend THAT Council approve the minutes of the council meeting held May 26th, 2014.

2.2 Minutes of the village hall meeting held June 2nd, 2014. 9

Recommend THAT Council approve the minutes of the village hall meeting held June 2nd, 2014.

3. Delegations

3.1 Melissa Roeske and Avigdor Schulman, Cumberland Village Works 11

Atmosphere Gathering August 15-18th, 2014 Recommend THAT Council receive the delegation of Melissa Roeske and Avigdor Schulman, Cumberland Village Works re: Atmosphere Gathering August 15-18th, 2014.

4. Unfinished Business 5. Correspondence

5.1 Ian Cooper, Village of Cumberland resident 13

Closure of Victoria Youth Custody Centre i) Recommend THAT Council receive the correspondence from

Ian Cooper Re: Closure of the Victoria Youth Custody Centre

Village of Cumberland Regular Council Meeting -2- June 9, 2014

ii) Recommend THAT Council write a letter to Minister of Children and Family Development, Stephanie Cadieux, requesting reconsideration of the closing of the Victoria Youth Custody Centre.

6. Reports

6.1 April 2014 Recreation Department Report 16

Prepared by Leah Knutson, Manager of Recreation Recommend THAT Council receive the May 2014 Recreation Department Report for information.

6.2 May 2014 Parks and Outdoor Recreation Report 18 Prepared by Kevin McPhedran, Parks and Outdoor Recreation Coordinator

Recommend THAT Council receive the May 2014 Parks and Outdoor Recreation Coordinator report for information.

6.3 May 2014, Operations Department Report 20 Prepared by Rob Crisfield, Manager of Operations

Planning Report for May 2014

Public Works Report for May 2014 Recommend THAT Council receives the May 2014 – Operations Department Report for information.

6.4 May 2014, Administration Department Report 28 Prepared by Michelle Mason, Financial Officer Recommend THAT Council receive the May 2014 Administration Department Report for information.

6.5 May 2014, Chief Administrative Officer Report 31 Prepared by Sundance Topham, Chief Administrative Officer Recommend THAT Council receive the May 2014 Chief Administrative Officer Report for information.


6.6 Council Reports 6.6.1 Mayor Leslie Baird 33 6. 6.2 Councillor Conner Copeman 35 6.6.3 Councillor Kate Greening 6.6.4 Councillor Roger Kishi 36 6.6.5 Councillor Gwyn Sproule 37 Recommend THAT the Council reports be received.

7. Bylaws

7.1 Ulverston Road Closure and Disposal Bylaw No. 1004, 2014 38 Recommend THAT Council give fourth reading and adoption to “Ulverston Road Closure and Disposal Bylaw No. 1004, 2014”.

8. Consent Calendar

All matters listed here are considered to be routine and non-controversial and will be received by one motion. There will be no separate discussion of these items unless a member so requests, in which case the item will be removed from the Consent Calendar and considered immediately after the adoption of the Consent Calendar.

9. New Business 10. Notices, Motions and Announcements

Matters considered here may include notices or motions to hold a meeting of the Committee of the Whole, a Village Hall meeting, a public hearing, and notices of motion introduced by a council member.

Open House - Coal Creek Draft Master Plan June 18, 2014 5:30pm

Open House – Cemetery Master Plan June 25, 2014, 6:00pm

Reminder of Water Restrictions – Village of Cumberland 11. Question Period 12. Closed Portion

Recommend THAT pursuant to Section 90 (1) of the Community Charter Council close the meeting to the public to consider:

(c) labour relations or other employee relations.

(g) litigation or potential litigation affecting the municipality.

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view


of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.

13. Adjournment

REGULARMINUTES

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Regular Council MeetingMay 26th, 2014 at 5:30 p.m.

Village Council Chambers

Council Present;

Mayor Leslie BairdCouncillor Conner CopemanCouncillor Kate GreeningCouncillor Roger Kishi

Council Abesent;

Councillor Gwyn Sproule

Staff Present:

Michelle Mason, Acting Chief Administrative OfficerJaclyn Casler, Deputy Corporate OfficerRob Crisfield, Manager of OperationsJudy Walker, Senior Planner

The meeting was called to order at 5:30 p.m.

Mayor Baird made a statement of appreciation for RCMP, Search and Rescue and communitymembers involved in searching for missing Cumberland resident Jamie Sproule.

1. Approval of Agenda1.1 Agenda for regular council meeting. May 26 , 2014.

Motion 14-253

Kishi/GreeningTHAT Council approve the agenda for the regular council meeting, May 26 ,2014.

Carried Unanimously

2. Adoption of Minutes2.1 Minutes of the council meeting held May 12 , 2014.

Motion 14-254

Copeman/Kishi

THAT Council approve the minutes of the council meeting held May 12 , 2014 ascorrected to show:

That Motion 14-222 be amended to read as follows:

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Village of CumberlandRegular Council Meeting -2- May 26, 2014

THAT Council....and to also contact Mr. Boatman, manager of Solid WasteManagement for the Comox Valley Regional District.Carried Unanimously

3. Delegations

4. Unfinished Business

5. Correspondence

5.1 Patrick B. Quealey, Assistant Deputy Minister, Ministry of Justice re: EarthquakePreparedness Consultation, July 9 , 2014

Motion 14-255

Kishi/CopemanTHAT Council receive the correspondence from Patrick B. Quealey, AssistantDeputy Minister, Ministry of Justice re: Earthquake preparedness ConsultationCarried Unanimously

Motion 14-256

Kishi/GreeningTHAT the Village of Cumberland send the Manager of Protective Services andManager of Operations plus Mayor Baird and Councillor Copeman to theConsultation in Courtenay on Wednesday July 9 from 8:30 - 10am.Carried Unanimously

5.2 Helen Furgale, Chair, Comox Valley Chamber of Commerce re: Recent EconomicDevelopment Service Function ReviewMotion 14-257

Kishi/GreeningTHAT Council receive the correspondence from Helen Furgale, Chair, ComoxValley Chamber of Commerce re: Recent Economic Development ServiceFunction Review

Carried Unanimously

6. Reports6.1 Coal Creek Historic Park Draft Master Plan

Motion 14-258

Kishi/CopemanTHAT Council receive the Coal Creek Historic Park Draft Master Plan.

Carried Unanimously

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Village of Cumberland

Regular Council Meeting -3- May 26,2014

6.2

Motion 14-259

Greening/CopemanTHAT Council direct staff to amend language in the Coal Creek Historic Park DraftMaster Plan regarding disc golf to include more general language promotinginvestigation of the feasibility of different types of recreation purposes in thepark.

In favour: Councillor CopemanCouncillor Greening

Opposed:

Defeated

Mayor Baird

Councillor Greening

Motion 14-260

Kishi/Copeman

THAT Council approve the draft plan to proceed to public review at the VillageHall meeting of June 2 and at an open house event during the week of June 16,2014.

Carried Unanimously

Motion 14-261

Greening/CopemanTHAT Council direct staff to forward the Coal Creek Historic Park Draft MasterPlan to the Cumberland Heritage Commission for comment.Carried Unanimously

BC Bike Race - June 30 2014 Request for ClosureMotion 14-262

Kishi/GreeningTHAT Council receive the BC Bike Race, June 30, 2014, 2014 report.Carried Unanimously

Motion 14-263

Greening/Kishi

THAT Council approve the following road closures:. Dunsmuir Avenue between Third and First Street on June 30, 2014 from

7:00am to 10:00am;

. Dunsmuir from First Street to the intersection of Sutton and Egremont onJune 30, 2014 from 8:15am to 9:00am;

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* Single lane closure of Sutton Road from Dunsmuir to the yellow gate onJune 30, 2014 from 8:15am to 9:00am;

. East lane of 6 Street from 7:00pm June 29, 2014 until June 30, 2014 at7:00pm.

Carried Unanimously

6.3 2013 Annual Report - Council ReportMotion 14-264

Greening/KishiTHAT Council receive the 2013 Annual Report report.Carried Unanimously

Motion 14-265

Kishi/CopemanTHAT Council approve its 2013 Annual Report; direct staff make the reportavailable for public inspection at the Village office and at Cumberland.ca; anddirect staff to give notice in accordance with section 94 of the CommunityCharter of the council meetingofJune 23, 2014 at 5:30 p.m. at which Councilwill consider the annual report and submissions and questions from the public.Carried Unanimously

6.4 PPP Canada Grant Application - South Regional SewerMotion 14-266

Kishi/GreeningTHAT Council receive the PPP Canada Grant Application - South Regional Sewerreport.

Carried Unanimously

Motion 14-267

Kishi/ GreeningTHAT the Village of Cumberland participate as a co-applicant withthe K'omoks First Nation and Comox Valley Regional District in a PPP CanadaGrant application for funding towards the south regional sewer project; ANDTHAT the Village of Cumberland provide a letter of support for the grantApplication; AND THAT a copy of the grant application be made available toCouncil.

Carried Unanimously

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Village of CumberlandRegular Council Meeting -5- May 26,2014

6.5 Outstanding Action Items ReportMotion 14-268

Kishi/CopemanTHAT Council receive the Outstanding Action Items Report for information.Carried Unanimously

6.6 Electronic Funds and Cheque Register Report, April 2014.Motion 14-269

Greening/Kishi

THAT Council receive the Electronic Funds and Cheque Register Report, April2014 for information.

Carried Unanimously

7. Bylaws

7.1 Ulverston Road Closure and Disposal Bylaw 2 and 3rd ReadingMotion 14-270

Kishi/GreeningTHAT council receive the Ulverston Road Closure and Disposal Bylaw 2 and 3Reading report.Carried Unanimously

Motion 14-271

Kishi/Copeman

THAT Council give second and third reading to "Ulverston Avenue Road Closureand Disposal Bylaw No. 1004, 2014."Carried Unanimously

7.2 Pidgeon Lake Road Closure and Disposal Bylaw No. 1007, 2014Motion 14-272

Kishi/GreeningTHAT Council receive the Pidgeon Lake Road Closure and Disposal BylawReport and On Table item 7.3.Carried Unanimously

Motion 14-273

Greening/CopemanTHAT Council amend Pidgeon Lake Road Closure and Disposal Bylaw No. 1007,2014 to include language from the Ulverston Avenue Road Closure and DisposalBylaw No. 1004, 2014 regarding the requirement for consolidation of closedroadway with adjacent properties owned by the Comox Valley Regional District

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and for section 5 to now read as follows:

8.

The land disposition referred to in section 4 of this bylaw is subject to the followingconditions:

(a) immediately upon conveyance, the portion of closed road identified asNorthwest % of section 26 and Northeast % of Section 27, Township 10, ComoxDistrict, Plan VIP69987 shall be consolidated with adjacent properties legallydescribed as Lot 1, Sections 26, 27, 34 and 35, Township 10, Comox District,Plan VIP69987 a reduced copy of which is attached as Schedule B to this bylaw.

Carried Unanimously

Motion 14-274

Kishi/GreeningTHAT Council give notice of its intention to adopt "Pidgeon Lake Road Closureand Disposal Bylaw No. 1007, 2014" and to dispose of the closed portion ofPidgeon Lake Road; and provide an opportunity for persons who consider theyare affected by the bylaw to make representations to Council in writing and atthe regular Council meeting on June 23, 2014.Carried Unanimously

Motion 14-275

Kishi/GreeningTHAT Council give first and second reading to "Pidgeon Lake Road Closure andDisposal Bylaw No. 1007, 2014"Carried Unanimously

Consent Calendar

All matters listed here are considered to be routine and non-controversial

and will be received by one motion. There will be no separate discussion of these itemsunless a member so requests, in which case the item will be removed from the Consent

Calendar and considered immediately after the adoption of the Consent Calendar.8.1 Malcolm D. Brodie, Mayor, City of Richmond re: Special Resolution

to the Lower Mainland Local Government Association Regarding the ProvincialGovernment's March 27, 2014 Decision to Place Some Communities in an

Agricultural Land Reserve Zone 2;Dawn Smaill, Coordinator, Heritage Places Branch re: Statement ofSignificance Workshop

8.2

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9.

Councillor Greening requested that item 8.2 be pulled and that a copy of it be sent to arepresentative from the BC Heritage Commission for information.

Motion 14-276

Kishi/GreeningTHAT the Consent Calendar be received.

Carried Unanimously

New Business

Councillor Kishi inquired about Village commitments for laying a wreath on June 14,2014 as part of the Pacific Northwest Miners Conference.

10. Notices, Motions and Amendments

Matters considered here may include notices or motions to hold a meeting of theCommittee of the Whole, a Village Hall meeting, a public hearing, and notices ofmotion introduced by a council member.

. Village Hall Meeting June 2nd, 2014 at 7:00pm

11. Question Period

A question was received from the public regarding public notification of opportunity forfeedback on the Coal Creek Master Plan.

12. Closed Portion

Motion 14-278

Copeman/Kishi

Recommend THAT pursuant to Section 90 (1) of the Community Charter Council closethe meeting to the public to consider:

. (a) personal information about an identifiable individual who holds or is beingconsidered for a position as an officer, employee or agent of the municipality oranother position appointed by the municipality;

. (g) litigation or potential litigation affecting the municipality.

. (m) matter that under another enactment, is such that the public may beexcluded from the meeting.

Carried Unanimously

13. AdjournmentMotion 14-279Greening/Copeman

THAT Council adjourn the meeting at 7p.m.

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Village of CumberlandRegular Council Meeting

Carried Unanimously

-8- May 26, 2014

Certified Correct:

Mayor Corporate Officer

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VILLAGE HALLMINUTES

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Village Hall MeetingJune 2, 2014 at 7:00 p.m.Village Council Chambers

Council Present:

Councillor Conner CopemanCouncillor Kate GreeningCouncillor Roger KishiCouncillor Gwyn Sproule

Staff Present:

SundanceTopham, Chief Administrative OfficerJaclyn Casler, Deputy Corporate OfficerMichelle Mason, Financial Officer

Rob Crisfield, Manager of OperationsLeah Knutson, Manger of RecreationKevin McPhedran, Parks and Outdoor RecreationCoordinator

Council Absent:

Mayor Leslie Baird

The meeting was called to order at 7 p.m.

1. Approval of Agenda

1.1 Agenda for Village Hall Meeting, 2014.Greening/KishiTHAT Council approve the agenda for the Village Hall Meeting, June2,2014.Carried

2. Unfinished Business

None

3. Reports3.1 Coal Creek Historic Park Draft Master Plan

Sproule/Kishi

THAT Council receive public comments on the Coal Creek HistoricPark Draft Master Plan.

Carried

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MEETING NO. 03/12/VH June 2, 2014

5.

. Comments were received regarding disc golf in Coal CreekHistoric Park, from supporters and non-supporters.

. Comments were received on the history and descendents ofCoal Creek Historic Park.

. Questions were received on the nature of the land use

covenant on Coal Creek Historic Park.

New Business

4.1 Village Hall Meeting Topics for DiscussionGreening/CopemanTHAT Council receive and discuss the following items with membersof the Public:

Carried

4.1.1 Items brought forward by local residentsDiscussion took place on the following matters:

. The closing of the youth custody centre in Victoria

. Zoning and grow operations

. Village ownership of the old pump house

. Interpretative tours at Coal Creek Historic Park

AdjournmentGreening/KishiTHAT Council adjourn the meeting at 8:19 p.m.Carried

Certified Correct:


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May 28,2014Mayor and CouncilVillage of Cumberland2673 Dunsmuir AveCumberland BCVOR ISO

Dear Mayor and Council,

Re: Street Closure Request for 6th St, August 15 - 18th 2014

I am writing in regards to the Atmosphere Gathering August 15 - 17th, 2014 and ourstreet closure request for 6th St between Dunsmuir and Keswick Avenues fromFriday Aug 15* at 1200 hrs. until Monday August 18<h at 1200 hrs. The barricadesmay be taken down between the hours of 0200 - 1000 when traffic should beminimal. The intersection of 6th and Dunsmuir as well as the 6th and DerwentAvewill be manned with traffic personnel to direct traffic flow during hours of the event.Parking will be made available at the BMX Parking lot, and shuttles will be madeavailable from Courtenay. We will be hosting a bike tock-up as well to encourageattendees to leave their cars at home.

By closing this section of 6th beside the Village Park, other than to local traffic only,itallows us to ensure a clear access to entrance and egress to the Par for vehicles andkeeps this area from becoming congested. The side of the road beside the park willbe reserved for service vehicles, crew, and shuttles.

We at Cumberland Village Works, the Gourmet Girls and Little Island Productionsare excited to be showcasing Cumberland and are thankful for continued awesomesupport from the residents and business community this Village has offered over theyears.

Respectfully,

Melissa Roeske

Cumberland Village Worksadminfaicumberlandvillageworks.com(250)465-9112atmospheregathering.com

Attachment: Street map of 6th St, Cumberland.

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May 30, 2014

Dear Mayor and Council,

Re: Noise Bylaw Extension August 15th -17th

We at Cumberland Village Works (CVW) would like to request a noise bylawexemption for the weekend of August 15th-17th for our upcoming AtmosphereGathering being planned for the Village Park, The park use permit application isin process and we have been working with Village staff to ensure allrequirements are met.

This gathering is a fresh collaboration of experienced presenters. Little IslandProductions, CVW and the Gourmet Girls are building a community event thatCumberland can be proud of. We are striving to showcase the best of our localartists, food and supporters in the Comox Valley. We would like to show off whatan amazing place we live in and how Cumberland supports the Arts. This eventwill also bring an economic boost to the local business community.

Atmosphere is multi-stage festival with live and electronic music. The intention isto create an art, music, food and community celebration. With this in mind,children 12 and under have free admission, if their parents are ticket holders. Weare anticipating 1500 attendees to this and will offer camping to 400. There willbe a main food services area run by the Gourmet Girls Local Kitchen withsupport from Earth Club Factory for coffee/tea and an elixir/tonic station run byHarmonic Arts.

We would request this noise exemption for Friday Aug 1 5th and Sat Aug 1 6th toallow us to feature entertainment until no later than 1:00 am and until midnight onSun Aug 17th. We will be sure to inform the neighbors prior to the event of thisexemption. All speakers will be pointed towards the Forest rather than towardsRoyston. They will be off the ground to help mitigate noise.

Our humble goal is to create an intimate event to engage the conscious, music-loving community.

Thank you for your consideration,

Vig SchulmanCumberland Village Works(250)898-1056atmospheregathering.com

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Submitted via email: lan Cooper [[email protected]]

To whom it may concern:

Thank you for taking the time to read this letter. I have been working in the youfh justice fieldsince 2001 and have seen how significant changes in law and policy have changed the face ofyouth custody in our province. My position allows me a unique window into the often unspokenfears and barriers faced by our youth.

The fact that we have declining custody rates province wide is by no means a reflection on thestate ofwellness of the youth involved in our system. It is my impression from spending timetalking with our youth that they feel more alone and lost than ever before. The majority of ouryouth in custody are in care of the ministry. To me this means that we have made a commitment,as a group of professionals, to help this young person feel safe and cared for.

I hear the consistent struggles of our youth to gain control of their lives. Victoria Youth CustodyServices provides both enhanced mental health and addictions counseling services. This center isunique, as they have established meaningful community connections with addictions specificresources that our youth utilize both locally and provincially. They have collaborated with YouthForensics and local community stakeholders to propose a family intervention initiative, whichwould aim to provide evidence-based education, skill building and support to high-risk/high-needs youth and their families/care providers.

The EC Government has recently announced the upcoming closure of the facility. A similardecision was made 2 years ago, involving only the female residents. While I only know a few ofthe details, it's my understanding that due to the low number of youth in custody across BC,shutting down a facility seemed like a cost-efficient decision. I believe that there are seriousimplications that could come from this plan. To have youth from all over the island displaced tothe mainland will, in my opinion, only make this transition and experience more difficult. Ibelieve it will lead to these youths become less connected and accessible to the healthyindividuals in their lives (professionals and family alike), and further disconnected from theircommunities. Continuity of care and transition planning will undoubtedly suffer. Also, sadly, itmay increase the criminal network these youth have access to by assisting them in meeting peersfrom all over BC who are criminally involved. There is also evidence suggesting thatincarcerating individuals far from their home community, team and family, is counter-indicated,as shown in findings from the investigations from Ashley Smith's death and a recently releasedreport from the McCreary Society.

Part of why Victoria has had this success may be because they are presently the only center inBC that is practicing with a trauma informed lens. All the staff, teachers, and contractors havereceived training on trauma, its impact on young people, and strategies to assist youth who havelived through traumatic events. All are also fully trained in Therapeutic Crisis Intervention. TheMcCreary Society reports that the vast majority of our young people have experienced traumaticsituations, as well as demonstrating symptomology that is consistent with PTSD. This training isinvaluable in working with these youth.

This facility also is relatively young, and was designed specifically to house young peopleinvolved in the youth justice system. It was built with both security and the unique needs of the

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youth in mind, and therefore is an incredible resource for our youth, or for other populations thatmay require consistent supervision and support. Also, it has been used as a clinical unit, which isa special living unit that was designed for youth who were dealing with substantive mental healthissues. Its structure and programming allowed for extra clinical and staff supports to be availableto assist youth with extra needs. This unit was so innovative and unique that agencies andindividuals from many other organizations across Canada came to gain ideas from this unit.

Working in line with the BC government's LEAN initiative (Efficient government spending andconsultation with front line workers, we believe there are alternatives that could becollaboratively explored that would allow the centre to thrive. We can be fiscally responsible andmeet the needs of our province in a meaningful way.

There have been considerable gaps noted in care for youth in BC, particularly for high risk andhigh needs populations. These include youth with concurrent disorders and other significantmental health needs. Employees at Ledger House, in Victoria, have expressed that our islandneeds a resource to help alleviate the high risk youth who are overflowing our emergency andpediatric wards. There are very few resources here on the island for the youth I work with, and togain treatment they often must again re-locate to the mainland. Even then, many programs havelong waitlists and often our youth do not fit within their mandate. I am not sure if anyone hasconsidered utilizing this facility (which already has many resources and programs in place forpeople who require constant support and supervision) for one of these, or any other identifiedissues, and therefore allowing an opportunity for the center to stay open, and the remaining spaceto be re-purposed. The dynamic of the clientele, being high-risk and high-needs puts them out ofcontention for many treatment opportunities and we have a chance to create an amazing placeright here on Vancouver Island.

I urge decision makers to not place a fiscal value on community resource for our most vulnerableyoung people; they are our future! There is a sense of psychological dislocation that occurs withour youth that cannot be measured. I ask Cumberland Council to refuse to step aside and silentlyallow fiscal to outweigh human considerations. As a community we would appreciate knowingthat in fact, this decision would be fiscally responsible. There has yet to be genuineaccountability for a similar decision that was made two years ago when our female youth weretransfered to Bumaby. Finally, I would ask Cumberland Council to join the growing choms ofcommunites voicing displeasure with the lack of community consultation prior to announcing theclosure.

Thank you.

Sincerely,

lan Cooper

http://www.timescolonist.com/news/local/experts-criticize-plan-to-close-victoria-youth-custodYrcentre-1.1102987

http://www.timescolonist.com/news/local/familv-bonds-crucial-foi--vouth-in-custodv-b-c-reEOrt;says-1.1099869

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http://www.timescolonist.com/news/local/violence-at-burnabv-youth-jail-i-aises-questions-on-island-closing-1.1096747

htt]^''wwwJimescolonist.conVnews/local/champion-of-vouth-custodv-centre-fights-to-kee^open-1.1065904

http://www.timescolonisl.com/news/local/criminal-lawyers-condemn-closiilg-of-victQria-YQUth-jail-1.1064049

http://www.timescolonist.com/news/local/native-leaders-criticize-youth-cuslodv-centre-closing^UQ56226

httE;//www.timescolonist.com/news/local/les-leyne-the-fate-that-awaits-voung-offenders-1J026394

httE://www.timescolonist.com/news/local/les-leyne-closing-vouth-custocIy-centre-foolish-1.1008080

http://www.timescolonist.com/news/local/victoria-vouth-iail-plea-receives-shortrshrift-from-minister-1.1072157

hltp://www.timescolonist.com/news/local/ex-judge-vents-furv-over-planned-closure-of-victoria-youth-iail-1.1070547

http://www.timescolonist.com/news/local/fortin-wants-to-unite-mavors-over-vouth-centi-e-closing-1.1055472

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SCT'"1 k5,l

COUNCILREPORT

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REPORT DATE:MEETING DATE:TO:

FROM:

SUBJECT:

June 3rd, 2014June 10th, 2014Mayor and Councillors

Leah Knutson

Manager of Recreation

May 2014 Recreation Department Report

Incmq^tw^ftd WW

RECOMMENDATION

That Council receive the May 2014 Recreation Department Report for information.

Administration

. Fender portable PA system has arrived and works great in the Cultural Centre.

. The new position of Manager of Recreation has been filled by Leah Knutson. Leah hasexperience working in municipal and private recreation settings including the Regional Districtof Central Kootenay, The City of Campbell River and Mount Washington Alpine Resort. Shestarted work on May 20 .

. Trisha Stockand has accepted the permanent part time position with the RecreationDepartment, she will be moving over from the Village Office.

Facilities

. Village Water Park is now open.

. The CRI hours will be as follows for the Summer Starting June 1, 2014:o Monday-Thursday 7:00 am-8:30 pm

o Friday 7:00 am-9:30 pm (June)7:00 am - 4:30 pm (July and August)

o Saturday and Sunday Closed

Programs

. The Table Tennis Tournament held at the CRI during Empire days was a huge success.

. Bike to Work Week had many village citizens cycling and walking to work. A celebrationstation was set up in Village Square on May 28 from 7-9 am handing out fruit and granolabars.

. The rotating Teacher Strike has left many families lookingfor activities for their children toparticipate in. The Recreation Department has responded by offering a day camp at the CRIduring strike days.

. Many of the CRI programs are wrapping up for the summer; summer programming is currentlybeing developed.

1

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Parks

See Parks and Outdoor Recreation Coordinator report for parks updates.

Upcoming Events

June 14th Cumberland Museum and Archives Breakfast and Dinner @) the CRI Hall

June 14th &l5thJune 24th

June 29th @30thJune 30th

Cumberland Museum and Archives Labour History Conference @ the Cultural Centre

Cumberland Centennial Rotary Dinner (S) the Cultural Centre

B.C. Bike Race Camping in Village Park

B.C. Bike Race serving meals at the CRI Hall

FINANCIAL IMPLICATIONSNone

STRATEGIC OBJECTIVENone

ATTACHMENTSNone

OPTIONS1. Receive this report for information.

2. Any other action deemed appropriate by Council.

Respectfully submitted,

Leah Knutson

Manager of RecreationVillage of Cumberland

SundanceTophamChief Administrative Officer

- 17 -

COUNCILREPORT

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rdREPORT DATE: June 3r°, 2014

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thMEETING DATE: June 9"', 2014

TO:

FROM:

SUBJECT:

Mayor and Councillors

Kevin McPhedran, Parks and Outdoor Recreation Coordinator

May 2014 Parks and Outdoor Recreation Report

RECOMMENDATION

THAT Council receive the May Parks and Outdoor Recreation Coordinator report for information.

BACKGROUND

This report provides a synopsis of the major ongoing projects and tasks relating to parks and outdoorrecreation in Cumberland.

PROJECTS

1. Work in Partnership with the United Riders of Cumberland:

a. Land access agreement initiative: staff continue to support UROC on access agreement proposalswith major landowners. UROC was successful in acquiring a grant to enhance trailhead signagemore information to come.

b. Jump Park: ongoing project planning in collaboration with UROC. Community input is to begathered throughout June and will be used to finalize the Jump Park design and layout.

2. Skatepark Project: staff met with the Cumberland Community Schools Society on May 14 andcontinue to support: the CCSS on grant applications.

3. Coal Creek Historic Park Master Plan: Staff continues to work in partnership with the Senior Planneron this project. (See planning report for details)

4. Park Use Permits: ongoing processing of Park Use Permit applications for events and commercialuses of Village parks in 2014.

5. Invasive plants: ongoing planning for 2014 initiatives.

6. Lake Park Master Plan: Request for Proposal opportunity is currently being advertised with bids dueby June 4th 2014.

7. 2014 Capital Projects: planning, coordination and implementation of 2014 park improvements,including in Village Park, Lake Park, trails, signage, etc.

Page 1 of 2- 18 -

8. Vancouver Island Trails Network Conference: staff attended the conference on May 31 (hosted by

the Vancouver Island Spine Trail Association - VISTA) and presented at the "Public Trails Issues"workshop.

9. Comox Valley Regional District Parks staff: staff met with CVRD parks officials on May 22 to discussprojects of mutual interest - such as trails that overlap jurisdictional boundaries - and opportunitiesfor future collaboration.

FINANCIAL IMPLICATIONSFinancial resources required to support the above projects have been requested in the 2014 budgetplanning process unless otherwise stated.

STRATEGIC OBJECTIVEOngoing projects are in line with Goal J: Develop ecotourism plan of the 2013 Corporate StrategicPriorities.

ATTACHMENTSNone.

CONCURRENCENone.

OPTIONS1. Receive this report for information.2. Any other action deemed appropriate by Council.


Kevin McPhedran

Parks and Outdoor Recreation Coordinator


Page 2 of 2- 19 -

. r^

COUNCILREPORT

REPORT DATE: June 3, 2014MEETING DATE: June 9, 2014

TO:

FROM:

SUBJECT:

Mayor and Council

Rob Crisfield, Manager of Operations

May 2014 - Operations Department Report

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Inco^wrt»d1TO8

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RECOMMENDATION

THAT Council receive the May 2014 - Operations Department Report for information.

SUMMARY

May 2014 - Operations Department Report

BACKGROUND

Staff Report on Recent Activities undertaken by the Planning Department, Public WorksDepartment and by the Manager of Operations.

Manager of Operations Activities

Stevens Lake Dam

The consultant is finalizing the design which needs to be approved by MOE and DFO.Following this a tender will be issued and construction by the later part of August. Aworking drawing to upgrade the existing walkway across the spillway has been developedand will be included with the tender package.

Cumberland & Bevan Roads Design WorkStaff has issued the request for proposal(RFP)for this design work and has alreadyreceived three letters of acknowledgement from engineering consultants interested inproviding proposals to understand this work. The RFP closes on June 26 .

Utility Design Work

With the exception of one project, have completed designs for capital improvementprojects for 2014 and aiming to tender 4 projects together, towards the end of this month.

New Fire Hall Site

Staff has the final reports for the geotechnical and engineering site analysis and will bereviewing the findings in the next couple of weeks, with the hopes of narrowing the siteselection and bringing a report to council with recommendations on site selection.

Page 1 of 2- 20 -

Carlisle Lane Subdivision

Completed the second drawing review and have provided comments back to the ownersengineering consultant.

Other Work

. Coordination of office renovations and setup for the new Recreation Manager.

. Continue to work with School District 71 on the Ulverston Road closure includingchanges to the BC transit route.

. Road closure of Pigeon Lake Road - road closure bylaw received first reading and nowawaiting public feedback.

. Federal Road Salt Reporting.

. Met with ICBC to discuss possible funding opportunities for improved vehicular andpedestrian safety in and around town.

. Work continues on the Utilities Replacement Plan as time permits.

. Rollout of the MM8C program and joint advertising with other area local government.

FINANCIAL IMPLICATIONS

None

STRATEGIC OBJECTIVE

None

ATTACHMENTS

1. Planning Report for May 20142. Public Works Report for May 2014

CONCURRENCE

None

OPTIONS

1. Receive this report for information.


Respectfully yjbmitted,

RobCrtifieldManager of Ooerations


Page 2 of 2- 21 -

Corporation of theVillage of Cumberland

Memorandum

DATE:

TO:

FROM:

SUBJECT:

June 4, 2014


Judith Walker, Senior Planner

Planning Report for May 2014

OCP/ZONING AMENDMENTS

1. 2013-01-OCP Review:

.28 April 14: Council gave 3rd reading.

Next Action:

.Approval from the CVRD Board for the RegionalContext Statement in the OCP.

.Fourth reading and Adoption

DEVELOPMENT PERMITS

1. 2012-01-DP Library, 2748 Dunsmuir Avenue: Landscape deficiencies corrected but theapplicant does not want to complete the Landscaping Plan by putting in the rain garden andgreen wall. Staff waiting for application to amend the DP conditions.

2.

3.

2013-01-DP Edwards, 4640 Cumberland Road: Conditions met. Permit issued April 8,2014.

2013-02-DP Carlisle Lane - Development Permit issued March 28, 2014. Expires March 27,2016. Land clearing in process.

DEVELOPMENT VARIANCE PERMITS

1. 2013-01-DV 3249 First Street: Variance to permit lot line change. In process.

2. 2013-02-DV Trilogy Lot 9a: Variance to permit initial subdivision without servicing. To bepresented to Council when additional details are available.

2014-02-DV School District 71: An application has been made to vary the subdivision bylawto permit subdivisions without servicing requirements.

SUBDIVISION

3.

1.

2.

4.

3339 Third Street: Application for one lot subdivision made on 5Novl2. Preliminary LayoutReview (PLR) expires January 8, 2015 (extended for one year). Design drawings have beenreceived and are being reviewed.

Initial Trilogy Subdivisions: Lots 3a, 3b, 3c, 4,6, 7, 8a,Sb,9a,9b,lOa, lOb, 11: Received6Febl3: Preliminary Layout Review expires June 28, 2014.

3249 First Street: Village initiated application to complete a lot line change for privateproperty within the Village Works Yard. Surveyor completed drawings late July. Documentsready, awaiting DVP.

Bevan Road; Application received July 9, 2013, Expires July 9, 2014. Two lot subdivision(20&30 acres). Waiting for layout revision to meet frontage requirements and roaddedication.

- 22 -

SUBDIVISION (cont'd)

5. Carlisle Lane: Application received July 25, 2013. First phase of Slots. PLR letter sent August15, 2013, expires August 14, 2014. Design drawings #2 have been received and are beingreviewed.

6. 2803 Keswick Avenue: Application received October 30th. PLR expires on January 16,2015.

7. Ulverston School Campus: PLR expires May 20, 2015. Awaiting Design Stage Drawings.

BUSINESS LICENSING:

Non-Resident Business

Home Occupation

Resident Business

InterCommunity

None

2573 Dunsmuir Avenue * Drift Mountain Bikin;3352 Westwood Road . Mudge DrywallNone

Drift Mountain BikingMudge Drywall

Ongoing discussions on methods to enforce the requirement for Business Licenses. As time allowsstaff is sending letters as reminders, with small successes. Staff intend to prepare a report of the.."on:com£iianLb.usi^^ are known to the Village, with recommendations for Council action.

BUILDING PERMITS

Provided advice/information on-Building/Plumbing Permits, prepared and kept forms and statistics,processed Building/Plumbing Permit applications and prepared them for review by BuildingInspector.

The new Building and Plumbing database is building and letters are being sent to Builders who haveallowed their applications to expire or whose permits are about to expire.

.£ >.ro

! sNew Residential

Residential Reno

& AdditionsResidential Accessory

(new or reno)Industrial, Commercia!,

or InstitutionalDemolition

OTHER

1. Provided verbal and written responses to enquiries regarding OCP and Zoning bylawinterpretation and potential land use and development proposals. Meet with public toconfirm conformity of land use with Village bylaws.

2. Trees on public property: dealing with public's concerns for potential hazardous trees;coordinating arborist reports, pruning /removal, liaison with adjacent owners.

BYLAWS IN PROCESS

1.

2.

3.

Water Service Connection, Use, Extension, &Fees No. 952, 2013

Storm Sewer Connection, Use, Extension,&Fees No. 953, 2013

Sanitary Sewer Connection, Use, Extension, &Fees No. 954, 2013

In final draft, staff review in process. Councilconsideration summer 2014

4. Zoning Bylaw Amendment No. 970, 2013(Amends Bylaw 717,1997)

Changes to B&B, Home Occupation, MH,Secondary Suites, simplify an existing zone,medical marijuana production as industrialuse etc. Will follow OCP.

Page 2 of 4- 23 -

BYLAWS IN PROCESS lcgnt'd)

5. Manufactured Home Park Bylaw No. 971,2013 (Repeals Bylaw 498,1981)

Rewrite of Bylaw which regulates theestablishment, extension, design & servicinfofMHP. Will following OCP.

6. Tree Management Bylaw No. 947, 2011Council direction to staff to amend the

bylaw. Significant tree inventory in process.

7. Advisory Planning Commission Bylaw No.999,2012 NEW

Staff preparing a draft bylaw for Council'sconsideration.

8. Pesticide Use Control Bylaw No.Repeals Bylaw 838

2012 Amendment to clarify what pesticides areincluded, and its use for invasive plants onpublic lands. In progress

9. Business License Bylaw No. 991, 2013 Amendment to require license fee at time ofapplication. In progress.

10. Parks & Greenways Bylaw No. 998,2014Revise parks bylaw to bring into compliancewith draft OCP, including proposed MapleLake Park expanded area.

11. Development Procedures and Fees Bylaw No.1009, 2014

Revise procedures and fees and

Development Information as per legal adviceand to incorporate OCP changes as required.

PROJECTS

1. Drafts of bylaws a re being prepared for Council's consideration in the future: refer to"Bylaws in Progress".

2. Cumberland Enhancement Study: Council has directed staff for to propose a directionalentrance sign near/on Inland Island Highway. Will require MoTI approval.

3. Greenhouse Gas (GHG) Reduction: Targets, policies & action included in OCP.

4. Oreanics Compost Pilot Project: Pilot started in June 19th, 2013. Program slated to continuefor another year. Report to Council in June 2014. Finished kitchen compost now available forVillage use in parks- used recently in new landscape bed in Peace Park. Photo opp to bearranged by CVRD.

5. Community Gardens Report: Council directed staff to develop a Village policy, along with anaccompanying fee schedule, including a lease, for any gardens created by the public onVillage-owned lands, based on the Community Gardens Report. Staff participating in ComoxValley Food Strategy 2014 which includes community gardens.

6. Heritage Commission: Meeting June 16' to review Street Sign Design report and Coal CreekHistoric Park Draft Master Plan

J__ __^ for purchase of trees for parks.

PARKS PLANNING

1. Coal Creek Historic Park Master Plan: Draft plan available at Village Hall on June 2nd, withopen house scheduled for Wednesday June 18th at 5:30-7pm in Council Chambers. Allinformation on meetings will be posted on the website.

2. For other parks activities, please refer to report by Parks & Outdoor Recreation Coordinator.


'Judith Walker

Senior Planner

Page 3 of 4- 24 -

Bulld'ngpermBRePwtfo!^er»^ May 30, 2014

Year

2014

2013

2012

2011

2010

2009

2008

2007

2006

2005

2004

2003

2002

2001

2000

Totals

New Residential

#oi ! Value ofPemifs | Construcfion

14 »2,63,9305

(1,551,000

12,104,000

!!3,905,000

15,260,000

K,164,400

$11,932,080

348

i7,177,625

S't,320,630

$1,508,675

$200,000

(470,000

1190,000

No data

N4,062,715

'>.

Residential Reno &Additions

/of ) Value ofPermits ( Construction

(134,200

S303.700

>286,850

$480,000

t754,340

S394.700

S365.220

S219.000

(315,500

$193,300

W7,000

159.000

W62.500

(114,430

S171.250

M,240,720

Foundation/RelocatedHomes

# ofPermits

Value of

Disconrinuedcategory includedas new residential

of renovations

1

4

2

0

1

38

S1,154,WO

»1,000

S3S,000

(36,500

H500

(35,000

$30,000

to

t75,000

M,374,000

Residential Accessory(new or reno)

S ofConstruction | permits

Value ofConstruction

t36,300

(122,000

$10,000

S63,000

$24,600

(105,640

M3,000

$24,920

t9,0(»

f28,000

{*>,600

S5.000

(20,000

W't0,943

6

70

Industrial, Commercial,or Institutional

.*°f ) Value ofPermits | Constefton

$180,000

w 10,000

S873.000

< 1,623,000

»3,'«OS,300

»73,0(W

tl01,000

S4.723.000

1,045,000

tl.363,000

<2,103,675

(120,000

f59,000

t371,fl00

?69,045

W6,422.020

Demolition

d of

0

0

0

2

0

0

Vafue ofPermits | Construction

}0

$20,000

so

to

to

{10,000

so

so

so

to

to

so

to

$3(1,000

Page 4

Totals

if OfPermits

Value ofConstruction

24

38

37

45

65

43

90

66

27

;6

33

15

25

t2,!>89,805

$2,293,700

C,3S5,5SO

%,01S,000

tS',485,640

83,666,700

118 I (13,657.940

95 I (14,626.000

(8,601.045

»5,922,430

?3,731,850

S-144,883

?S>31,100

?680,430

$335,295

~1^ I »76,770,398

- 25 -

Corporation of theVillage of Cumberland Memorandum

DATE:

TO:

FROM:

SUBJECT:

02/06/2014


Kevin Fitzgerald, Public Works Foreman

Public Works- Monthly Report for the period Ending 31/05/2014

Water The planks have been installed in Stevens Dam spillway. The level has come up 7inches in a week. All other dams are full.

No issues with the well.

All water samples met the drinking water guidelines.

A new treated water storage tank has been installed at lake park, replacing the oldwooden, leaky structure.

A dam overview as part of the dame safety inspection took place on May 22nd.

A number of water leaks were repaired.

An information sign at Alien Lake has been replaced. Vandals managed to remove it froma concrete block, which was reported to the RCMP. It was discovered today in the lakeand hopefully time permitting we will recover it.

Sewer & Storm: General maintenance continues.

Roads Dust control on our gravel roads has been scheduled for June 5th.

The hanging baskets have been put up on DunsmuirAve.

The Trent River Main (which is our access to Stevens Dam) was graded.

General maintenance continues.

Buildings: A new window that opens was installed at the front of the Museum,

The Centennial Building washrooms have been receiving repairs due to weekendvandalism.

The office downstairs at the Recreation Hall was remodeled for our new RecreationManager (Leah). Hopefully it works for her.

Parks The Water Park is open for the season.

New regulatory signs were installed at Lake Park. New docks should be arrivingtomorrow.

The little tykes playground equipment originally from Village Park was installed at LakePark.

The new fence next to the point at Lake Park and around the well head is complete.

Page 1 of 2- 26 -

Miscellaneous

The concession building at Village Park was cleaned and painted to meet Island Healthregulations.

The graffiti from May 6th has been cleaned up.

May Day week and weekend went well.

Three staff members attended a two day safety course in Campbell River.

The old sanding unit has been modified to be used as a shouldering unit to help reduceoperational costs, as we've had to hire a truck and driver in the past for shouldering work.


--$^?.^

Kevin FitzgeraldPublic Works

Page 2 of 2- 27 -

Ip l"i

COUNCILREPORT

.<-:.0<£W^

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TO:

FROM:

SUBJECT:


Michelle Mason, Financial Officer

May 2014 Administration Department Report

RECOMMENDATION

THAT Council receive the May 2014 Administration Department report for information.

SUMMARY

The following provides Council with a summary of the activities that took place during May inthe administration department.

BACKGROUND

Staff continued to provide financial and administrative support to all departments during May.Collective agreement bargaining will continue in June.

The water meter billing and consumption project continues. The second quarter utility bill willinclude water based on consumption along with flat rate sewer and solid waste fees and will beissued in July 2014 with payment of this bill being due 30 days from the billing date.

With the adoption of the 2014 to 2018 Financial Plan and 2014 Tax Rates bylaws in May, thedepartment focused on tax notice preparation. Notices with information inserts were sent outon May 22 . Staff has been kept busy with tax payments and reports in the financial systemneed to be updated every year to accommodate the new tax season. This is the first tax seasonfor the new Accounting Clerk, who is responsible for taxes and utilities, and for the newCorporate Services Assistant, who handles most of the front counter payments and phoneenquiries; even with these challenges, tax processes for this year have been smooth andefficient. Staff has stepped up and is working hard as a team during this period that is full of

Page 1 of 3

- 28 -

changes for them. The Village has received 338 on-line financial institution payments to datewhich includes 29 since the tax levies were mailed. Budget reports and approved project lists

were provided to staff and work plans are well underway for 2014.

thThe annual municipal report was presented at the regular Council meeting on May 26"'. Thereport is available for review by the public and input is invited for the June 23 Councilmeeting. Local government financial and tax reporting was submitted. The annual Gas Taxreporting and the Statement of Financial Information (SOFI) are also underway.

I attended the Government Financial Officers Association conference at the end of May and itwas for the most part a positive experience and an opportunity for networking with otherfinancial officers. The Auditor General for Local Government made her presentation and againthe Village of Cumberland was not on the list of local governments scheduled for 2014. Therewere many high level presentations and sessions that provided information regarding localgovernment risk and asset management that has provided valuable input into the process that

is already underway here at the Village. The user fees workshop was informative and theinformation provided in this workshop will be passed on to managers that will benefit from it.

In May, Corporate Administration continued with projects, tasks and correspondence asdirected by Council. Staff provided support to other departments with bylaws, special events,communications, and projects, including the cemetery master plan, MMBC communications for

expanded recycling communications, the proposed Ulverston Road closure, the proposedPidgeon Lake Closure, BC Bike Race, records management review, parks and recreation grant-in-aid review and preparation of a draft special event policy. Other projects underway areelection position advertising, controlled substances bylaw, and issuing a request for quotes forinstallation of a sound system for the Council Chambers.

FINANCIAL IMPLICATIONSNone.

STRATEGIC OBJECTIVENone.

ATTACHMENTSNone.

CONCURRENCEJaclyn Casler, Deputy Corporate Officer

Page 2 of 3

- 29 -

OPTIONS




Michelle Mason

Financial Officer


Page 3 of 3

- 30 -

w.'.y

COUNCILREPORT


A°^<^^ dj ^

tIncoifporatftd 1B98

TO:

FROM:

SUBJECT:


Sundance Topham, Chief Administrative Officer

May 2014 Chief Administrative Officer Report

RECOIVIMENDATION

THAT Council receive the May 2014 Chief Administrative Officer Report for information.

SUMMARY

May was a busy month, with the completion of the hiring process for the new Manager ofRecreation position, the continuation of collective bargaining, ongoing work for the proposedSouth Regional Sewer System and the carry-over of a number of ongoing municipal projects.

BACKGROUND

The following is a synopsis of the items that I spent time working on in May:

Development

Trilogy:

Continue to work with Trilogy representatives in regards to their proposed development inCumberland.

Regional Initiatives

Proposed South Regional Sewer System:Attended a South Sewer Select Committee meeting with Comox Valley Regional District andK omoks First Nations representatives to discuss proposed governance models.

Human Resources

Collective Bargaining:Continued Collective Bargaining with CUPE Local 556.

Hiring:

Completed the hiring for the new Manager of Recreation job posting.

Page 1 of 2

- 31 -

Miscellaneous

. Attended a Development Permit/Heritage Conservation Area workshop with staff andCouncil.

. Attended a Recreation and Cultural working group meeting with regional recreationmanagers to discuss the possibility of a regional indoor tennis facility in the area, alongwith the viability of hosting a future joint games event in the Comox Valley.

. Continued to work with School District 71 officials on the Cumberland Community SchoolCampus project.

FINANCIAL IMPLICATIONS

None

STRATEGIC OBJECTIVE

None

ATTACHMENTS

None

CONCURRENCE

None

OPTIONS





Village of Cumberland

Page 2 of 2

- 32 -

-T^-(

COUNCIREPORTDATE:

TO:

FROM:

SUBJECT:

June 4,2014


Mayor Leslie Baird

Monthly Report May 2014

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MEMBER».-«c^t^'<t><

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Date Event Details

Dinner Cumberland Museum bean dinner at the Culture Center

-thVillage Workshop for members of council and commission. The workshop

was tailored to reflect Cumberland's needs.

-th Village Development Permit workshop for staff and members of council.,th~

Island Health Discussion with Chris Sullivan on future use of the three lots at

Cumberland Lodge site. They are having a meeting to discuss, wilget back to me in the fall.

Tea O.A.P. Spring Tea.

Cumberland Elementary Art Show, every student had theirartwork on display and many pieces were auctioned. All proceedswhere donated to the Cumberland Community Forest Society.

ithCheck Children's Health Foundation in Victoria presented checks to

various groups on Vancouver Island. Including the CumberlandCommunity School.

>thMeeting North Island Sunshine Coast Advisory Committee meeting. All

Mayors attend to review applications for funding from thisorganization.

School Cumberland Junior School held its competition for students, eachgroup selected a charity to research and present to the school.The judges selected the wining group who presented a check for$5,000 to the winners.

10thSpring Fling Comox Valley Children's Day Care Society held their fundraiser at

the Comox Community Center. We had to paint a picture thatwas auctioned. They operate Tigger Too Preschool, Early LearningCenter in Comox Lighthouse Early Learning Center in Courtenayand Cumberland Community Preschool.

14thVanier I interviewed 12 graduating students, part of the process was to

ask students questions that would be asked during a job

Page 1 of 2- 33 -

15th R.D.

Interview.

South Sewer Project Office Open House, comments by DirectorBruce Jolliffe, myself and chief Rob Everson. Kris LaRose projectoverview and touring groups through info boards.

Attended St. John Ambulance annual general meeting, Annual Inspection,Enrollment Ceremony Comox Valley Branch.

18UTVillage Park Empire Days Legends of the May Pole.

19thParade Empire Days Parade, May Queen ceremony and lunch.

21s R.D South Sewer meeting.

CourtenayDowtown Courtenay BIA (Annual Downtown Business Mixer &AGM)

22nd 19 Wing Retirement of Chief Warrant Officer David Bolster after 39 yearsof service. We presented a letter of congratulations and wishedhim a happy retirement.

24thAttended Cumberland Community School Garage Sale.

26th 19 Wing Signing of MOD with Fire Services and 19 Wing. Each municipalitywas asked to speak at the ceremony.

Sincerely

Mayor Leslie Baird

Page 2 of 2- 34 -

3^): n-\ ky.io

COUNCIL MEMBERREPORT

DATE: June 3, 2014

)ncoiw»<wted 1TO8

'.Wf^-llHr'

TO:

FROM:

SUBJECT:


Councillor Conner Copeman

Councillor Report May 2014

This is a series of events for May:

May 7: I attended the forest society art selling auction at Cumberland elementary.

May 13: I attended the wheelchair accessibility committee meeting.

May 17: I attended market days along with assisting the Village booth. There were a fewresidents that had questions but unfortunately the rain came during most of mytime.

May 19: I attended festivities to do with Empire days including the May Queen lunch andthe parade

May 30: I attended the army cadet graduation ceremony and presented the award ofhonour on behalf of the Vllage of Cumberland.

Also I attended all council meetings

Respectfully submitted Councillor Copeman

- 35 -

.S^k [c. lrfsh\ (p . ^,

COUNCIL MEMBERREPORTDATE:

TO:

FROM:

SUBJECT:

June 1, 2014


Councillor Roger Kishi

Councillor Report - May 2014

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As well as regular Council business/ meetings, I attended the following:

Date Event Comments

May 1 Cumberland Museum Bean Supper

May5 Heritage BC workshop

May 6 Development Permit workshop

May8 Comox Strathcona Solid Waste Management

Comox Strathcona Regional Hospital District NIHP update, reappointed to

St. Joseph's Hospital Board

St. Joseph's Hospital Board

May 12 CV Housing Task Force Recommendation to CVRD

May 14 th"CV Nursing Centre 20"' Anniversary

May 16 St. Joseph's Finance Committee

May 17 Market Day- VOC Booth

May 19 Empire Day Thunderballs, Parade, MayQueen Luncheon

May 21 South Sewer Select Committee PPP Canada Application

May 27 CVRD Board Housing Service

May 30 St. Joseph's Hospital Healing Garden opening &Hospice fundingannouncement

- 36 -

CS?-^1'^T' -k'e- .I'-'f^ l^i. LiY .I?ai")^h^"~^'"v ^-1 'Y ^ ^-^ ^- ^^' i- ^L^

COUNCIL MEMBERREPORTDATE:

TO:

FROM:

SUBJECT:

June 9th, 2014


Councillor Gwyn Sproule

Councillor Report-May 2014

<<^iu<*yw06^

lncorpw»t«? 1«W

^.»4kw^t

Workers Bean Supper

-thVoC Development Permit workshop with Louis Carvello

10thLed a history tour for Museum Board members and volunteers

13thCVRD COW- Motion to hold referendum on Housing Function -defeated

17thAttended VoC booth on Market Days and helped at Table Tennis tournament CRI

Page 1 of 1- 37 -

-"K.rr\

THE CORPORATION OF THE VILLAGE OF CUMBERLAND

BYLAW NO. 1004

A bylaw to close and remove the highway dedication and dispose of a portion ofUlverston Avenue.

The Council of the Corporation of the Village of Cumberland, in open meeting assembled,enacts as follows:

1. This Bylaw shall be cited as '"Ulverston Avenue Road Closure and Disposal BylawNo.1004,2014".

2. The following portion of highway is closed to traffic and the highway dedicationremoved:

(a) the 0.372 hectare portion of Ulverston Avenue between Egremont Roadand First Street shown outlined in bold and identified as Lot 1, District Lot24, Nelson District, Plan EPP37754 on the reference plan prepared by EricA. Hoerburger, BCLS, certified correct on the 16 day of January 2014,areduced copy of which is attached as Schedule A to this bylaw.

3. On deposit of the road closure plan and all other documentation for the closure ofthe closed road in the Victoria Land Title Office, the closed road is closed to publictraffic, it shall cease to be a public highway, and its dedication as highway iscancelled.

4. The Corporation of the Village of Cumberland is authorized to dispose of andconvey the closed road in fee simple to the Board of Education of School DistrictNo. 71 (Comox Valley), the registered owner of the adjacent parcels to beconsolidated with the adjacent property shown as "Proposed Lot 1" on Schedule Bto this bylaw in exchange for a parcel shown as "Proposed Lot 2" on Schedule B tothis bylaw.

5. The land disposition referred to in section 4 of this bylaw is subject to thefollowing conditions:

(a) immediately upon conveyance, the portion of closed road identified as Lot1, District Lot 24, Nelson District, Plan EPP37754 shall be consolidated with

the adjoining lands by means of a subdivision plan registered in theVictoria Land Title Office;

- 38 -

The Corporation of the Village of CumberlandUlverston Avenue Road Closure and Disposal Bylaw No. 1004, 2014Page 2 of 4

(b) all statutory rights-of-way, easement or covenants required by the Villagein respect of the portion of closed road to be conveyed shall be grantedand registered concurrently with the transfer; and

(c) the land disposition contemplated by this bylaw shall be completed nolater than six months from the date of the adoption of this bylaw.

6. The mayor and chief administrative officer of the Corporation of the Village ofCumberland are authorized to execute all deeds of land, plans and otherdocumentation necessary to effect this road closure and disposition.

READ A FIRST TIME THIS

READ A SECOND TIME THIS

READ A THIRD TIME THIS

ADOPTED THIS

14"

12T

12T"

DAY OF

DAY OF

DAY OF

DAY OF

APRIL

MAY

MAY

2014.

2014.

2014.

2014.


- 39 -


Ulverston Avenue Road Closure and Disposal Bylaw No. 1004, 2014Page 3 of 4

Schedule A

F£R£WCE PLAN TO ACCOMPANY BlfLAW NO.( VIUACT: W CUMBERLAND ) TO CLOSE ROADDHMCATED ON PLAN 26<W5 IN MSTRfCT LOT 24,NELSON DISTRICT.

PURSUANT TO ACTION )20 OF THE LAND IlTlf ACT kSECTIOH <o OF me CSOMMUNITY CKMTER.

BCGS asF.w&

SCALE: 1:750 (Uf.WQ

PLAN EPP37754

DRAFT

TW (MTENDED PLOT SS TWS PUirj 15 43I|ax mnm ST wo mn> n HEieK't « sxe)WHEN PLOrffiC AT * S&tLE OF 1:760.

TC BELS SU»WEy IWWSBntD BY TWS FUWWS OOW1ETEO ST EfifC (L HlTOaWOR,BCLS. <M W. Itlh BllT OF JNUjUn. 1*

HcereuwCT UWOSURVETORScavKis. ac.(SW) <0»-01t»FILE; tBTWOiUl/iaa.Jl fB. tSW

. STAMOJU1& MM fOET FOUND

0 STAHOARO IRON KISI Wf

- 40 -