Regional Seminar on

EU/UNDP Community Based Approach

to Local Development Project

Project is financed by European Commission

Project is co-financed and implemented by UNDP

Subject of Deliberation and Discussion

1. Need for Community Participation in Local Development

2. CBA-Project: Genesis, Legal Framework, Characteristics

3. CBA Project: Objective, Implementation Strategy, Coordination and Results

4. CBA-Project: Implementation & Workplan 20085. Terms of Partnership

- for oblast level- for rayon level

6. Action Plan for Activity in the Oblast

Part – I

Community Based Development:

A Need for Sustainable Development at Local Level

Local Development: Puzzle and Potential

Solution

• Sea gap between demand and supply of public services• Various actors of local development (citizens, elected

bodies at local/regional level; government bodies at regional level, private sector, NGOs, international donors, …)

• All want to see maximum development, but cannot make it• All have insufficient resources• What if we join all these forces together?• This leads to Local Agenda 21 (1992) and Johannesburg

Declaration (2002)• Recommendations of these ‘world summits’ based on

global successful experiences.

Relevant Recommendations for Sustainable

Development at Local Level

Local Agenda 21: Local-government-led, community-wide and participatory effort to attain sustainable well-being in the local jurisdiction or area. This requires integration of planning and action across economic, social and environmental spheres.

Johannesburg Declaration # 168, 167, 165, 164

Partnership of government/non-government sectorsInvolvement of local governmentCommunity participation from planning to policy Councils of stakeholders at local/regional/ national level

Area Based Development Approach for Partnership

• Promoted by UNDP Ukraine

• In line with recommendation of Local Agenda 21 and Johannesburg Declaration

• It ensures that the people (local communities), civil society institutions, private sectors, local government, regional/national authorities and other stakeholders decide, manage and sustain development issues together, in an environment of partnership, accountability, transparency and equity

• It aims to achieve full coverage in terms of sector, gender, deprivation and geographical area, and ultimately builds a sound basis for governance – and make life better for everybody in the community

• It uses community mobilisation tool

Community Mobilization

• A tool for changing the mind set of people to help themselves through collective action.

• In a broader sense it means: Organising people living in the same community with a specific purpose. For example, Purpose in context of CBA Project could be (a) strengthening participatory governance and (b) improving public service delivery at local level

• There is a concept of ‘Process’ leading to a ‘Product’ that is desired by the target population

• Community – Set of people living in the same territory and facing the same development challenges (example – a multi-apartment building, a street, a micro-rayon, a village/settlement etc.)

Community-Based Approach to Local Development (CBA)

Project:

Genesis, Legal Framework, Characteristics

Part – II

Genesis: UNDP Experience

• Successful experience of UNDP projects on community based approach:– Crimea integration & development programme

– Chernobyl Recovery & Development Programme

– Municipal Governance & Sustainable Development Programme

• Together, these projects are operational in 13 Oblasts and ARC; 31 rayons; 22 municipalities; 460 villages/settlements of Ukraine

• 1100 Community organizations formed in participation of … men and … women;

• Community organisations have implemented 685 projects A total of 450,000 citizens have benefited from the Project

• Area-based development approach has proven to be effective and economical way of achieving social goals in a decentralised manner

Genesis: EU Experience

• Experience of European Commission’s projects on pilot models for sustainable regional and local development and others– Inadequacy of the standard top-down approach in tackling

quickly and effectively immediate poor population’s social needs

• Need for synchronisation of actions with future European Commission’s initiatives (establishment of the Regional Sustainable Development Fund)

Legal Framework

• Tacis National Action Programme 2006 for Ukraine, mutually approved by the European Commission and the Government of Ukraine

• The Project meets the priorities of the Ukraine-EU Action Plan on civil society development, social integration strengthening and local development;

• Agreement (1992) between UN and the Government of Ukraine

• UN Development Programme Action Plan (2006-10) in Ukraine

• Agreement (4th September 2007) between the European Commission and UNDP on Project co-financing and implementation

Project’s Key Characteristics

Duration: 3.5 years (Starting September 2007)

Location: all oblasts of Ukraine and the Autonomous Republic of Crimea;

Target Group: village communities, urban villages and towns with population less than 10 thousand people;

Other Beneficiaries: Village Councils/City Councils; Rayon authorities; Oblast authorities; National Government

Coverage: not less than 1,000 residential areas in 200 pilot rayons; not less than 80% of households in selected residential areas

Budget : Euro 13.32 million, including:

• Euro 12.0 mln. (90%): EC’s contribution• Euro 1.32 mln. (10%): UNDP’s contribution

64% resource attributed to finance community projects

Implementing Agency: UNDP in cooperation with local, regional, national partners

Project’s Key Characteristics

Community-Based Approach to Local Development (CBA)

Project:

Objective, Implementation Strategy,

Coordination and Results

Part – III

CBA Project: Objectives

Objective: To Create an enabling environment for long-term self-sustaining social, economic and environmental development at local level

Specific Objectives:– To improve living condition in rural and (semi) urban communities;

– Demonstrate effective participatory local governance and decentralised management mechanism;

– Enhance relevant professional skills and knowledge of community organisations and local authorities;

– Improve institutional capacities of community organisations and local authorities to manage participatory local development process;

– Promote participatory approach to local development across the country

CBA Project: Implementation Strategy

1. Establishing support structures for participatory decision-making and monitoring

• Local Level: Community Organisations (taking a legal shape of (a) Association of Co-owners of Multi-apartment Buildings, (b) Body of Self-organisation of Population, (c) NGO, (d) Cooperative (e) any other legal form capable of owning and maintaining the project result

• Rayon Level: Local Development Forum

• Oblast Level: Oblast Coordination Council

• National Level: Project Steering Committee

2. Establishing mechanism of participatory planning and joint community financing

3. Building capacity, through training and seed grants, for undertaking sustainable local development initiatives on basic needs

4. Linking grassroots with policy arena through experience documentation & dissemination

CBA Project: Implementation Strategy

Priority Areas

Health

Energy Environment

Water manageme

nt

Local transport

Local health posts

Energy saving measures, Promotion of renewable energy sources, Gas supply etc

Utilization of wastes, Sewage and drainage, Greenery, Pesticide inactivation etc

Drinking water, Micro-irrigation etc

Overcoming commuting and transportation problems for school children in rural areas

The Results

• Self-organisation skills are developed within participating communities (1,000 at least);

• At least 1,175 community initiatives are implemented through co-financing from the project, community residents, national and local budgets;

• Worked out mechanisms of community-based planning in 200 pilot rayons;

• Good practice systematized and disseminated among communities, local/regional/national stakeholders

Community-Based Approach to Local Development (CBA)

Project:

Implementation and Workplan 2008

Part – III

Implementation Process at Local Level

SN Activity

1 Raise awareness about the Project-oblast/rayon level

2 Select 8 partner rayons and sign partnership agreement

3 Select 5 target communities (VC/TC/settlement/building/...)/Rayon

4 Mobilise communities. Form community organisations (COs)

5 Train COs and local authorities.

6 Register COs

7 Form ‘Oblast Coordination Council’ and ‘Local Development Forum’

8 Hold participatory planning. Integrate local priorities with regional plan

9 Identify community projects to be supported. Secure funding

10 Project proposal preparation, appraisal, approval

11 Signing Agreement with COs, resource delivery and implementation

12 Implementation monitoring, supervision and reporting

13 Project commissioning, handover. Establishing mechanism of O & M

14 Disseminating experience for wider awareness

Project proposalVillage/town

council

Project

CO

Project proposal evaluation

commission

Agreement between the

PROJECT and community

ApprovalRayon

Project incorporation into the local

development plan

Local Development

Forum

Project proposal

Recommendation

Local Community

Approval

CO COCO

CO Association

5 Projects per pilot rayon i.e. 1 project for each community (VC/CC/CO)

Community Project Planning and Approval Procedure

Community Project Funding Procedure

CBA Project

50%Max. $ 10,000

Community Organisation

or CO-

Association

Rayon Bodies

50%

Village/City Council

Private SectorNGO/Others

Oblast Bodies

Cash/Kind Cash/Kind Cash/Kind

Not less than 5% Not more than 45%

1st Advance 20%

3rd Advance 10%

2nd Advance 70%

Report

Report

Report

Quality supervision and output assessment will be carried out at all stages

Tendering will be done at local/regional level as necessary

To assist in –• Decentralised planning process• Review & recommend CO-plans for funding• Monitor project implementation & trouble shooting

Rayon(Heads -RSA,

RC, departments.)

NationalRelevant ministries,

NGOs, Associations

Project Steering

Committee

Oblast(Heads -

OC/OSA, key deptartments)

Local Development

Forum

Oblast Coordination

Council

LocalVC/CC/COs

(heads)

Project Coordination & Implementation Mechanism

NGO Business

To assist in -• Project implementation• Involvement of national partners• Awareness of regional & local govt.• National strategy and policy dev.

To advise and provide guidance on project implementation, including monitoring timely delivery of resources in accordance with the work plan.

Project Management

Unit

Oblast Implementat

ion Unit/ Community Resource

Centre

Project is represented at each coordination level

CBA – Project: Draft OrganogramProject Board

(EU, UNDP, ….)

Project Manager

Project Assurance

Community Development Unit CDS -2, Engineer - 2

CommunicationUnit (1)

24 Oblast + ARC Implementation Units

Project Steering

Committee

Project Support Unit

(5)

Oblast Council/Oblast S A

Rayon Council/Rayon S A

1 Focal Point from OSA2 community mobilisation officer,

1 OIU Finance Assistant for each 4 oblasts1 driver

1 Focal Point from each RSA

Project Implementation Plan for 2008

SN Activity Deadline1 Conducting regional seminar Mid April

2 Signing Partnership Agreement with OSA/OC End April

3 Signing Partnership Agreement with selected rayons

March - June

4 Establishing Oblast Implementation Units March - May

5 Selection of Village/City Councils April - June

6 Forming Oblast Coordination Council May - June

7 Selection of local communities May - June

8 CO-formation and capacity building July – Nov.

9 Forming Local Development Forum July - Aug

10 Community planning, project approval July -Sept

11 Funding, implementation, monitoring Aug – Dec.

Community-Based Approach to Local Development (CBA)

Project:

Terms of Partnership

Part – V

Rayon Selection Criteria

1. Poverty level

2. Access to water supply (No. of VCs/CCs without access to water supply and/or quality of water supplied)

3. Access to primary medical assistance services (No. of VCs/CCs without access to primary medical assistance services, current status of village first aid station network)

4. Environmental situation

5. Energy loss/energy saving potential (Need to improve communal infrastructure)

6. School accessibility in context of local transport (No. of children in need of bus transportation to schools)

7. Willingness to provide organisational, financial and technical support (deputation of focal point, tenders, assistance in commissioning & transfer of completed projects etc.)

8. Guarantee of community initiative co-financing from the central and local budgets

9. Potential for showing demonstration performance

10. Prior experience on implementing/supporting community based development approach

Rayon Selection Criteria

Rayon Selection Procedure and Partnership

1. Rayon State Administration will send application to Project office in Kyiv, in specified format

2. Project office will analyse all applications and rank them3. Rayon selection committee (UNDP, EU, oblast SA, association

of local governments) will select first 8 rayons for partnership and alternative rayons for substitution

4. Tripartite partnership agreement will be signed between UNDP and rayon authority (RC & RSA). Alternatively, bilateral agreement may be signed between UNDP and RSA upon resolution of the Regional Council

Application Assessment

SelectionPartnership

Terms of Partnership: Oblast & Project

Project Oblast Authority

To provide staffs and logistics for the Oblast Implementation Unit

To provide office premises and focal person for day to day activity of the project

To provide technical support for building capacity of local communities

To assist in development and registration of community organizations

To provide technical support for building institutional capacity of local authorities and local councils

To provide organizational, technical, financial and material support to joint community projects, as possible

To provide seed grant for community projects as a part of joint funding

To facilitate formation of ‘Oblast Coordination Council’ , chair it and keep it functional

To make available, as appropriate, advisory support in the area of governance and socio/econ/env. dev.

To motivate and familiarize rayon bodies, local councils, NGOs, national bodies about the approach

To support in elaboration of the regional development plan through participatory and decentralized planning process

To support in selection of rayons for piloting the project

To assist in local/national policy formation based on experience of the Project

Terms of Partnership: Oblast & Project

Terms of Partnership: Rayon & Project

Project Rayon Authority

To support in mobilising and organising members of target communities

To provide focal person for day to day activity of the project including implementation monitoring

To provide technical support for building capacity of local communities

To assist in development and registration of community organizations

To provide technical support for building institutional capacity of rayon authorities and local councils

To provide organizational, technical, financial and material support to joint community projects

To provide seed grant for community projects as a part of joint funding

To ensure formation, chairing and functioning of ‘Local Development Forum’

To make available, as appropriate, advisory support in the area of governance and socio/econ/environmental development

To assist in participatory planning and incorporate community plans into Rayon’s Plan

To provide support in elaboration of the rayon development plan through participatory and decentralized planning process

To facilitate project commissioning & handover and support beneficiary communities to establish operation and maintenance mechanism

Attract resources from the international community for realisation of joint projects

To provide land, space and premises (free of charge) for the implementation of relevant technical assistance projects

Terms of Partnership: Rayon & Project

Community-Based Approach to Local Development (CBA)

Project:

Annex Materials

Part – VI

Details on Project Steering Committee

Main Partners:– Ministry of Economy– Ministry of Ministry of Architecture and Regional Development, – Ministry of Communal Services, – Ministry of Transport, – Ministry of Health, – Ministry of Social Policy, – Ministry of Environment, – Ministry of Fuel and Energy, – State Committee for Energy Conservation), – the State Secretary (President’s Office) in charge of monitoring

social services and regional policy, – the relevant parliamentary committees (regional policy and

local self government, health, energy, environment, social policy, etc)

– Foundation for local self government of Ukraine under President of Ukraine

– Ukrainian Association of Local and Regional Authorities– EU, UNDP and other donors

Details on Oblast Coordination Council

Composition of OCC• Head/Deputy Head of Oblast State Administration• Deputy head of oblast council• Chairpersons of Local Development Forums in the oblast• Key departments of oblast state administration• Selected NGOs and businesses• Selected village council and city council heads (from beneficiaries)• Selected CO-chairpersons from the beneficiaries• Representative of UNDP-funded projects in the oblastFunctions of OCC• Coordination of Project financing and implementation according to

priorities of social, economic, environmental development of Ukraine• Assistance to involvement and participation of national partners • Ensuring proper awareness of regional and local governments• Strategic advice on Project implementation• Assistance to use of Project outputs for national strategy and policy

development

Details on Local Development Forum

Objective of LDF• To assure social, environmental and economic development by

joint planning and decision making with participation of local communities, and via more efficient allocation of financial resources

• To assist decentralised planning and democratic governance at the regional level

Composition of LDF• Head of rayon state administration• Head of rayon council • Head of village/town council of pilot communities• Head of respective rayon administration units• Oblast government official representatives• Head of community organisations formed by IWG• Incidental/other participants (to be invited on an as-necessary

basis)• Commercial banks representative• Municipal utility company representatives • Other organisations

Functions of LDF

• Coordination of Project implementation at the rayon level;

• Presentation of plans and strategies of location and rayon development;

• Agreement on plans of community, location and rayon development plans;

• Identifying rayon development priorities; • Discussion and elimination of issues arising in the

process of Project implementation; • Development of plans of technical and financial

resource attraction for implementation of community initiatives

Functions of Contact Person from Oblast/Rayon

Administration

• Assist in mobilizing local communities;

• Work with CO members to initiate social and economic/environmental development strategies in community sites of particular region.

• Work to expand partnerships and cooperation between COs and levels of government (VC/CC/rayon/oblast) of particular region for community plan integration into higher level of development planning in the region

• Assist in resource mobilisation (allocation of local budgets) and implementation of community projects. Support in handover and transfer of the completed projects

• Support in activities of Oblast Coordination Council/ Local Development Forum

Slide topic title here, Myriad boldAlign at left

• Assist in organizing special events on UN days and key EU/UNDP thematic events applicable to the region;

• Assist in organizing donor visits, provide services of donor guide during donor visits and events;

• Support publicity of project activities in local/regional/national media in cooperation with communication staff of the project and local authorities;

• Participate in training and knowledge exchange exercises

• Performs other functions and duties as required by project management team

Thank you!