regional competitiveness operational programme 8 th sectoral monitoring committee meeting 18 may...
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REGIONAL COMPETITIVENESS REGIONAL COMPETITIVENESS OPERATIONAL PROGRAMMEOPERATIONAL PROGRAMME
88THTH SECTORAL MONITORING COMMITTEE SECTORAL MONITORING COMMITTEE MEETINGMEETING
18 May 2011 – Ankara
1.Opening statements – by the Head of the Operating Structure, and by the Commission 2.Approval of the Minutes of the last meeting (HoS + EC)3.Approval of the agenda of the Sectoral Monitoring Committee Meeting (HoS + EC)4.Consideration and adoption of the Revised Composition of the SMC and Rotating Participation Plan for 2011-2013 (HOS)5.Approval of “Declaration of Impartiality and Confidentiality” (HOS)6.Information on the Annual Audit Activity Report for the RCOP (Audit Authority)7.Information on state of play in first package of strategic projects (OS)8.Information on state of play in second project package (OS)9.Information on state of play in Measure 1.2 (financial engineering) (OS+EIF)10.Information on Monitoring Report and Monitoring Sheets (OS) 11.Information on absorption (n+3), procurement plans and disbursement forecasts (OS+CFCU)12.Discussion and endorsement of 2010 Sectoral Annual Implementation Report (OS)13.Information on technical assistance activities (OS)14.Information on new institutional set-up and preparations for Accreditation of Finance and Contracts Unit in RCP CIC and conferral of management audit follow-up of the DG REGIO (OS+NAO)15.Information on the revision and extension of the Operational Program for years 2012/2013 (EC)16.Information on the preparation of mid-term evaluation (OS + Strategic Coordinator + EC)17.Indicative date for the next Sectoral Monitoring Committee (HoS + EC)18.AOB
Draft AgendaFor the 8th Sectoral Monitoring Committee Meeting
For the Regional Competitiveness Operational Programme in Turkey(18 May 2011, 09:30)
SSTATE OF PLAY OF TATE OF PLAY OF THE THE PROJECTSPROJECTS UNDER THE RCOPUNDER THE RCOP
End Recipients of AssistanceEnd Recipients of Assistance 1st Project Package
End Recipients of AssistanceEnd Recipients of Assistance 2nd Project Package
Total Projects Total Projects Under Coordination of RCP – CIC Under Coordination of RCP – CIC
Contracts Under ProcurementContracts Under Procurement
Contracts Under ProcurementContracts Under Procurement Contracts Signed/Expected To Be Signed : Under18 projects, there are 52 contracts
01- Establishment of Business Incubators and Development of a Network among Incubators in Turkey (Kastamonu, Malatya, Tokat)
End Recipient of Assistance: KOSGEBType of Contract
(Budget €)
Submission of
Tender Documen
ts to CFCU
Forecast Notice
Procurement Notice
Signature of
ContractState of Play
Works(8.487.392)
12.03.2010
14.07.2009 15.06.2011February
2012The Procurement Notice is expected to be published in June 2011.
Service (Supervisio
n)(939.500)
08.01.2010
05.06.2009 03.08.2010 December
2011
Shortlist notice is expected to be published at the end of May 2011.
Technical Assistance
(Institutional Building) (4.000.000)
The Second
Quarter of 2011
The Fourth Quarter of
2011
The Third Quarter of
2012
The OIS document has been approved by the EUD in June 2010 and the ToR document will be submitted to the CFCU in the third quarter of 2011.
Supply(195.000)
The Second
Quarter of 2011
The Fourth Quarter of
2011
The Second Quarter of
2012
The OIS document has been approved by the EUD in June 2010 and the ToR document will be submitted to the CFCU in the fourth quarter of 2011.
11stst Project Package Project Package Priority Axes 1:Improvement of Business Environment Priority Axes 1:Improvement of Business Environment
02- Establishment of Innovation Centre For Food – INNOFOOD CENTER (Kocaeli, G.Antep, Şanlıurfa, Giresun)End Recipient of Assistance : TÜBİTAK
Type of Contract(Budget €)
Date of Submission to
CFCU(indicative)
Publication Date of
Procurement Notice
(indicative)
Date for signature of
Contract(indicative)
State of Play
Technical Assistance(Institutional Building)
(1.978.350)
Major Project Application Form, Feasibility Report and Cost-Benefit Analysis were submitted to the Commission on 25 February 2010. The admissibility letter from the Commission has been received on 15 July 2010 .
Detailed comments of the Commission about the Major Project Application Form and its annexes have been received on 13 October 2010. Studies for the revision of these documents are being carried by the TÜBİTAK in close cooperation with the RCP-CIC. Final version of the documents will be submitted to the EC at the third quarter of 2011.
The procurement plan for this project will be prepared accordingly and more accurately.
Works(2.387.000)
Service (Supervision) (143.220)
Supply(16.033.683)
11stst Project Package Project Package Priority Axes 1:Improvement of Business Environment Priority Axes 1:Improvement of Business Environment
03-04-05-TECHNOLOGY DEVELOPMENT ZONES (Gaziantep, Kayseri, Elazığ)End Recipient of Assistance : MoIT, DG for R&D
Type of Contract
(Budget €)
Submission of
Tender Documen
ts to CFCU
Forecast Notice
Procurement
Notice
Signature of
Contract
State of Play
Technical Assistance
(Institutional Building) Gaziantep
(2.095.750)
14.04.2009 24.06.2009 May 2011January
2012PN is expected to be published at the end of May 2011
Technical Assistance
(Institutional Building) Kayseri
(1.215.176)
15.04.2009 09.06.2009May 2011 March
2012
PN is expected to be published at the end May 2011
Technical Assistance
(Institutional Building)
Elazığ(1.116.860)
14.04.2009 09.06.200907.05.201
1
February 2012
Shortlist notice is expected to be published in July 2011
Supply(1.471.405 Gaziantep)
(553.970 Kayseri)(521.000 Elazığ)
15.04.2010 20.08.2010 June 2011January
2012
The technical documents for Supply were merged in one Supply TS document upon the CFCU’s recommendation.
PN is expected to be published in August 2011.
11stst Project Package Project Package Priority Axes 1:Improvement of Business Environment Priority Axes 1:Improvement of Business Environment
03-04-05- TECHNOLOGY DEVELOPMENT ZONES (Gaziantep, Kayseri, Elazığ)End Recipient of Assistance : MoIT, DG for R&D
Type of Contract
(Budget €)
Submission of
Tender Documen
ts to CFCU
Forecast Notice
Procurement
Notice
Signature of
ContractState of Play
Works
Gaziantep(3.848.294)
Kayseri(5.601.131)
Elazığ(4.764.826)
01.06.201008.07.200
907.08.2010 June 2011
The technical documents of the Technology Development Zones (TDZs) for Works were merged in one Works TS document.
The Tender Evaluation is completed in March 2011, but according to some certain reasons the tender is cancelled.
Service (Supervision)
(366.000 Gaziantep)(454.500 Kayseri)(366.000 Elazığ)
01.06.201008.07.200
910.05.2010 June 2011
The shortlist notice was published on 30.11.2010.
The tender evaluation process has been going on.
Due to the cancellation of the works tender process, contract signature dates are expected to be later than the indicated schedule.
11stst Project Package Project Package Priority Axes 1:Improvement of Business Environment Priority Axes 1:Improvement of Business Environment
06-Winter Tourism Corridor in Erzurum, Erzincan and KarsEnd Recipient of Assistance : Ministry of Culture and Tourism (MoCT)
Type of Contract(Budget €)
Submission of
Tender Documents to CFCU
Forecast Notice
Procurement Notice
Signature of
ContractState of Play
Technical Assistance
(Institutional Building) (1.940.500)
June 2011 August 2011 August 2011 June 2012
Revised OIS, feasibility report and cost-benefit analysis have been sent to the EUD on 22 February 2011 for approval. EUD comments on OIS have been received on 13 May 2011. According to comments of the EUD, OIS has been revised and resubmitted to the EUD on 16 May 2011.
The MoCT has already sent the tender documents for works and TA and the MoIT examined the documents twice and the documents are ready to be submitted to the CFCU provided that the programming stage finalized soon.
Works(5.793.855)
June 2011 August 2011September
2011May 2012
Technical Assistance
(Supervision)
(720.500)
June 2011 August 2011 August 2011 June 2012
Supply(98.777)
August 2011
-----November
2011May 2012
11stst Project Package Project Package Priority Axes 1:Improvement of Business Environment Priority Axes 1:Improvement of Business Environment
07- Enlargement of the European Turkish Business Centres Network to Sivas, Antakya, Batman, Van
End Recipient of Assistance : TOBB
Type of
Contract(Budget
€)
Submission of
Tender Documen
ts to CFCU
Forecast Notice
Procurement Notice
Signature of
ContractState of Play
Technical Assistance (Institutional Building) (7.500.000)
13.04.2009 05.06.2009 21.01.2010 July 2011
Notification of Award was published on 11.01.2011.The contract is expected to be signed in July 2011.
Supply(400.000)
July 2012 August 2012 October 2012 April 2013 TS will be prepared in further phases.
11stst Project Package Project Package Priority Axes 2: Strengthening of Enterprise Capacity and Foster EntrepreneurshipPriority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship
08-Strengthening of SMEs for Networking and Inter-Regional Cooperation (Samsun, Trabzon, Gaziantep, Kahramanmaraş, Çorum)
End Recipient of Assistance : UFT
Type of Contract(Budget €)
Submission of
Tender Documents to CFCU
Forecast Notice
Procurement Notice
Signature of
ContractState of Play
Supply(300.000 )
August 2011
September 2011
October 2011 May 2012
Tender documents will be prepared in further phases.
Supply(700.000)
August 2011
September 2011
October 2011 May 2012
11stst Project Package Project Package Priority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship Priority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship
09- Technical Assistance End Recipient of Assistance : MoIT – RCP-CIC
Type of Contract
(Budget €)
Submission of
Tender Documents to CFCU
Forecast Notice
Procurement Notice
Signature of
ContractState of Play
Technical Assistance on MIS
for the Implementation of
RCOPService
(1.743.500 )
04.05.2009 04.06.2009 June 2011 April 2012
Tender documents are under revision.
Supply of IT Equipment for MIS
Supply(251.310)
24.04.2009 04.06.2009 June 2011January
2012
11stst Project Package Project Package Priority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship Priority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship
10- Technical Assistance for Publicity, Information and Promotion of the Regional Competitiveness Operational Programme
End Recipient of Assistance : MoIT – RCP-CIC
Type of Contract(Budget €)
Submission of
Tender Documents to CFCU
Forecast Notice
Procurement Notice
Signature of
ContractState of Play
Service(2.100.000 )
21.01.2011 15.02.2011 July 2011 May 2012ToR has been prepared and it is
currently revised according to the comments of the CFCU.
11stst Project Package Project Package Priority Axes Priority Axes 33: : Technical AssistanceTechnical Assistance
11- Strengthening the Infrastructure for Furniture Production (MOBİTEK)End Recipient of Assistance : ORAKAB
Type of Contract(Budget €)
Submission of
Tender Documents to CFCU
Forecast Notice
Procurement Notice
Signature of
ContractState of Play
Technical Assistance (Institutional Building) (1.465.500)
February 2012
23.04.2011 May 2012March 2013
Tender Documents are being prepared.
Technical Assistance
(Supervision)
(376.500)
June 2011 August 2011September
2011June 2012
Works(2.289.439)
July 2011 ----November
2011May 2012
Supply(4.476.043)
April 2012 23.04.2011 July 2012January
2013
2nd 2nd Project Package Project Package Priority Axes Priority Axes 11: : Improvement of Business EnvironmentImprovement of Business Environment
12-My Bee, My Honey, My Honeycomb End Recipient of Assistance : (MoAR) - (ARI)
Type of Contract(Budget €)
Submission of
Tender Documents to CFCU
Forecast Notice
Procurement Notice
Signature of
ContractState of Play
Technical Assistance (Institutional Building) (1.811.500)
June 2011 July 2011 August 2011June 2012
Tender Documents are being prepared.
Technical Assistance
(Supervision)
(341.500)
June 2011 August 2011September
2011June 2012
Works(3.677.284)
July 2011 ----November
2011May 2012
Supply(3.524.912)
April 2012 June 2012 July 2012January
2013
2nd 2nd Project Package Project Package Priority Axes Priority Axes 11: : Improvement of Business EnvironmentImprovement of Business Environment
13- Rize Tea Research and Application Centre End Recipient of Assistance : RCCI
Type of Contract(Budget €)
Submission of
Tender Documents to CFCU
Forecast Notice
Procurement Notice
Signature of
ContractState of Play
Technical Assistance (Institutional Building) (2.087.500)
May 2011 July 2011 August 2011 June 2012
Tender Documents are being prepared.
Technical Assistance
(Supervision)
(376.500)
June 2011 August 2011September
2011July 2012
Works(1.696.370)
July 2011 ----November
2011May 2012
Supply(5.797.000)
April 2012 May 2012 June 2012January
2013
2nd 2nd Project Package Project Package Priority Axes Priority Axes 11: : Improvement of Business EnvironmentImprovement of Business Environment
14- Big Partnership of Small Industrialists End Recipient of Assistance : Tokat SS Small Industry Construction
CooperativeType of Contract(Budget €)
Submission of
Tender Documents to CFCU
Forecast Notice
Procurement Notice
Signature of
ContractState of Play
Technical Assistance (Institutional Building) (1.345.500)
August 2011
October 2011
November 2011
August 2012
Tender Documents are being prepared.
Technical Assistance
(Supervision)
(312.000)
May 2011 July 2011 August 2011 May 2012
Works(1.749.809)
June 2011 ---- October 2011 May 2012
Supply(3.117.628)
April 2012 May 2012 June 2012January
2013
2nd 2nd Project Package Project Package Priority Axes Priority Axes 11: : Improvement of Business EnvironmentImprovement of Business Environment
15- Establishment of Giresun Hazelnut Licensed Warehouse and Spot Exchange End Recipient of Assistance : Giresun Commodity Exchange
Type of Contract(Budget €)
Submission of
Tender Documents to CFCU
Forecast Notice
Procurement Notice
Signature of
ContractState of Play
Technical Assistance
(Supervision)
(374.000)
23.03.2011 16.04.2011 June 2011 March 2012PN is expected to be published in June 2011.
Works(7.132.235)
11.04.2011 16.04.2011 July 2011 March 2012PN is expected to be published in July 2011.
Supply(1.945.918)
April 2012 16.04.2011 July 2012January
2013TS is being prepared.
2nd 2nd Project Package Project Package Priority Axes Priority Axes 11: : Improvement of Business EnvironmentImprovement of Business Environment
16- Sustainable Tourism Development in Mardin End Recipient of Assistance : Governorate of Mardin
2nd 2nd Project Package Project Package Priority Axes Priority Axes 11: : Improvement of Business EnvironmentImprovement of Business Environment
Type of Contract(Budget €)
Submission of
Tender Documents to CFCU
Forecast Notice
Procurement Notice
Signature of
ContractState of Play
Technical Assistance (Supervisio
n) (575.000)
May 2011 July 2011 August 2011 June 2012
Tender Documents are being checked and expected to be sent to CFCU at the end of May 2011.
Works(4.933.417)
June 2011 ---- October 2011 May 2012
Technical Assistance for Tourism Developmen
t(2.268.000)
May 2011 July 2011 August 2011 June 2012
17- Expansion of Van Enterprise Development Centre (Van İŞGEM) End Recipient of Assistance : Van Industrialist and Businessmen Association
Type of Contract(Budget €)
Submission of
Tender Documents to CFCU
Forecast Notice
Procurement Notice
Signature of Contract State of Play
Technical Assistance (Institutional Building) (1.708.500)
July 2011 29.04.2011October
2011August 2012
Tender Documents are being prepared.
Technical Assistance
(Supervision)
(258.000)
June 2011 August 2011September
2011June 2012
Works(2.975.943)
July 2011 -----November
2011May 2012
Supply(50.380)
April 2012 ----- July 2012 January 2013
2nd 2nd Project Package Project Package Priority Axes Priority Axes 11: : Improvement of Business EnvironmentImprovement of Business Environment
18- G43 Anatolian Venture Capital Fund End Recipient of Assistance : KOSGEB
Type of Contract(Budget €)
Submission of
Tender Documents to CFCU
Forecast Notice
Procurement Notice
Signature of Contract State of Play
Direct Grant
Agreement (16.000.00
0)
25.02.2011 -------------- ---------------- 18.05.2011
OIS, Business Plan and Contribution Agreement of the operation were submitted to the Commission and the EUD for approval on 22 February 2011.
2nd 2nd Project Package Project Package Priority Axes Priority Axes 11: : Improvement of Business EnvironmentImprovement of Business Environment
Projects Under ImplementationProjects Under ImplementationAwarded Contracts under 4 operations1 Contracts is Finalized 6 Contracts are being Implemented
01-Strengthening of SMEs for Networking and Inter-Regional Cooperation (Samsun, Trabzon, Gaziantep, Kahramanmaraş, Çorum)
End Recipient of Assistance : UFT
Type of Contract(Budget €)
Submission of
Tender Documents to CFCU
Forecast Notice
Procurement Notice
Signature of
ContractState of Play
Technical Assistance (Institutional Building) (3.499.975)
13.04.2009 03.06.2009 04.02.2010 08.02.2011The contract is being
implemented.
Supply(500.000)
13.04.2009 03.06.2009 18.08.2010
LOT1&LOT2:
27.04.2011
LOT3: 20.04.2011
The contract is being implemented.
11stst Project Package Project Package Priority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship Priority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship
02- Enlargement of the European Turkish Business Centres Network to Sivas, Antakya, Batman, Van
End Recipient of Assistance : TOBB
Type of Contract(Budget €)
Submission of
Tender Documents to CFCU
Forecast Notice
Procurement Notice
Signature of
ContractState of Play
Supply(477.930)
13.04.2009 05.06.2009 19.05.2010 07.01.2011 The contract is being implemented.
11stst Project Package Project Package Priority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship Priority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship
03-Technical Assistance End Recipient of Assistance : MoIT – RCP-CIC
Type of Contract
(Budget €)
Submission of
Tender Documents to CFCU
Forecast Notice
Procurement Notice
Signature of
ContractState of Play
Study for Compliance Assessment
Audit
Service (71.150)
28.09.2010 04.02.201111.04.20
11
Compliance Assessment Team started to study in MoIT after the kick-off meeeting held in
RCP-CIC on 02.05.2011
Institutional Building for
the Implementatio
n
Service (6.092.960)
04.05.200904.06.20
0929.01.2010
06.12.2010
The contract is being implemented.
11stst Project Package Project Package Priority Axes Priority Axes 3:3: Technical AssistanceTechnical Assistance
04- Greater Anatolia Guarantee Facility End Recipient of Assistance : MoIT – DG for Internal Trade
Type of Contract
(Budget €)
Submission of
Tender Documents to CFCU
Forecast Notice
Procurement Notice
Signature of
ContractState of Play
Direct Grant Agreement
(32.000)
03.12.2009 ---------- ---------28.05.20
10
The contract is being implemented.
3rd 3rd Project Package Project Package Priority Axes Priority Axes 11: : Improvement of Business EnvironmentImprovement of Business Environment
FINALIZED CONTRACT
Type of Contract(Budget €)
Signature of Contract Finalisation of Contract
Technical Assistance Roadmap for the establishment of the FCD
within RCP-CIC
Service (116.818)
24.06.2010 19 January 2011
11stst Project Package Project Package Priority Axes Priority Axes 3:3: Technical AssistanceTechnical Assistance
SSTATE OF PLAY TATE OF PLAY IIN SECOND N SECOND PROJECT PACKAGE PROJECT PACKAGE
SECOND PROJECT PACKAGE - STATE OF PLAY
1- Business Development Center2- Big partnership of small enterprises 3- Hazelnut Licensed Warehouse and Spot Exchange4- Strengthening the Infrastructure for Furniture Production5- Tea Research and Application Centre6- My Bee, My Honey, My Honeycomb
Name of Proposal Submission DateApproval
Date
26 . 10. 2010 23.11.2010
7- Activation of “Specialty Foods Cluster” in “GAP Region” 8- Sustainable Tourism Development 7- Activation of “Specialty Foods Cluster” in “GAP Region” 8- Sustainable Tourism Development
Location
VanTokat
GiresunKayseri
RizeOrdu
Ş.Urfa – İzmirMardin
Ş.Urfa – İzmirMardin
19.01.201108.02.201119.01.201108.02.2011
Rejected –15.04.2011 03.03.2011
Rejected –15.04.2011 03.03.2011
9- Establishment of Cereals Exchange and Licensed Warehouse 10- Hand-“Made in Hatay” 11- Establishment of a “CuF” for Industrial Forestry Products 12- Increasing Competitiveness of Middle Black Sea Region (TR83) 13- Impr. of the Shared Industrial Infr. of the Pistachio Pros.Sector 14- Establishment of a CuF for Furniture and Mechanics
Ş.UrfaHatay
KastamonuSamsun
SiirtAmasya
01.03.2011
04.05.2011n/a
18.04.2011n/an/an/a
15- Natural Stone Manufacturing and Marketing Support Centre16- Regional Industrial Design and Modelling Centre 17-Regional Industrial Collaboration in Cotton Fibre Manufacturing
BayburtGaziantepDiyarbakır
20.04.201113.05.201113.05.2011
n/an/an/a
Budget Total : 127.347.294 €
SECOND PROJECT PACKAGE – PLANNING
18- Enterprise Development Center19- Metal Products Laboratory20- Karatekin University – SETEM21- Marble Production Common Use Facility 22- FIKAP23- Red Pepper Cluster Initiative24- Enterprise Development Center25- Investment Promotion Center
18- Enterprise Development Center19- Metal Products Laboratory20- Karatekin University – SETEM21- Marble Production Common Use Facility 22- FIKAP23- Red Pepper Cluster Initiative24- Enterprise Development Center25- Investment Promotion Center
Name of ProposalEstimated
Submission Date
May – June 2011May – June 2011
Location
OsmaniyeSamsunÇankırıAmasyaGiresunK.Maraş
Sorgun – YozgatYozgat
OsmaniyeSamsunÇankırıAmasyaGiresunK.Maraş
Sorgun – YozgatYozgat
26- Enter prise Development Center27- Atatürk University – Technology Oriented Support Center28- Apricot Valley and Green Energy Storage Facility29 -Whey Powder Production Facility30- Yeniçam Shipyard CuF31- Enter prise Development Center
26- Enter prise Development Center27- Atatürk University – Technology Oriented Support Center28- Apricot Valley and Green Energy Storage Facility29 -Whey Powder Production Facility30- Yeniçam Shipyard CuF31- Enter prise Development Center
July- September 2011
July- September 2011
ElazığErzurumMalatyaTrabzonTrabzonK.Maraş
ElazığErzurumMalatyaTrabzonTrabzonK.Maraş
32- Winter Tourism Center33- Enterprenurship Consultancy Center34- Milk Processing CuF35- Olive oil CuF36 –Mount Pamuk Highland Tourism37- In the spring in Van38- Kommagene – Nemrut Tourism Development39- İshakpaşa Palace Tourism Promotion Project 40- Enterpreneurship Consultancy Center41- Aydınlar Tourism Promotion Project42 - Increasing the Regional Competitiveness in Kars, Ağrı, Ardahan and Iğdır
32- Winter Tourism Center33- Enterprenurship Consultancy Center34- Milk Processing CuF35- Olive oil CuF36 –Mount Pamuk Highland Tourism37- In the spring in Van38- Kommagene – Nemrut Tourism Development39- İshakpaşa Palace Tourism Promotion Project 40- Enterpreneurship Consultancy Center41- Aydınlar Tourism Promotion Project42 - Increasing the Regional Competitiveness in Kars, Ağrı, Ardahan and Iğdır
October – December 2011
October – December 2011
ArdahanBafra – Samsun
KarsG.Antep
IğdırVan – GevaşAdıyaman
AğrıBitlisSiirt
Kars, Ağrı, Ardahan, Iğdır
ArdahanBafra – Samsun
KarsG.Antep
IğdırVan – GevaşAdıyaman
AğrıBitlisSiirt
Kars, Ağrı, Ardahan, Iğdır
Budget – 150.000.000 € (est.)
SSTATE OF PLAY TATE OF PLAY IIN N THIRDTHIRDPROJECT PACKAGE PROJECT PACKAGE
THIRD PROJECT PACKAGE - STATE OF PLAY
MONITORING REPORT MONITORING REPORT AND MONITORING SHEETSAND MONITORING SHEETS
PROGRESS AT PROGRAMME LEVELPROGRESS AT PROGRAMME LEVEL
PROGRESS AT PROGRESS AT OPERATION/CONTRACT OPERATION/CONTRACT LEVELLEVEL
TENDERING/CONTRACTING PROGRESSTENDERING/CONTRACTING PROGRESS
FINANCIAL PROGRESSFINANCIAL PROGRESS
PROGRESS AT PROGRESS AT OPERATION/CONTRACT OPERATION/CONTRACT LEVELLEVEL
Declared eligible
expenditure to the NAO
34,322,163€
PROGRESS PROGRESS BY PRIORITY AXESBY PRIORITY AXESPriority 1: Improvement of Business Environment (300.697.654€)
No of submitted/approved operations under Priority 1
PROGRESS PROGRESS BY PRIORITY AXESBY PRIORITY AXESPriority 1: Improvement of Business Environment
No of operations by status under Priority 1
PROGRESS PROGRESS BY PRIORITY AXESBY PRIORITY AXESPriority 2: Strengthening of Enterprise Capacity and Foster
Entrepreneurship (37.488.240€)No of submitted/approved operations under Priority 2
PROGRESS PROGRESS BY PRIORITY AXESBY PRIORITY AXESPriority 2: Strengthening of Enterprise Capacity and Foster
EntrepreneurshipNo of operations by status under Priority 2
ABSORPTABSORPTIION ON CAPACITY CAPACITY ((NN++3) 3) AND DAND DIISBURSEMENT FORECASTSSBURSEMENT FORECASTS
ALLOCATED BUDGET FOR RCOP
Year
EU Contribution (EUR)
National Contribution(EUR)
Total EUR
2007 41.900.000 7.394.118 49.294.118
2008 43.500.000 7.676.471 51.176.471
2009 54.800.000 9.670.588 64.470.588
2010 71.430.000 12.605.294 84.035.294
2011 88.020.000 15.532.941 103.552.941
TOTAL 299.650.000 52.879.412 352.529.412
EXPENDITURE FORECAST OF THE 1ST PROJECT PACKAGE
PROJECT TITLE 2010 2011 2012 2013 2014 2015
Total EUR (EU Cont.)
KOSGEB 0 0 6.446.033 3.126.051 873.191 1.133.333 11.578.608
TUBITAK 0 0 0 2.493.372 14.787.210 180.333 17.460.915
TDZs 0 0 12.277.138 6.264.322 477.214 0 19.018.674
MoCT 0 0 1.925.821 4.590.816 692.708 61.242 7.270.587
TOBB 0 1.681.241 2.975.000 2.465.000 0 0 7.121.241
UFD 0 1.714.157 2.238.323 297.498 0 0 4.249.978
TA RCP-CIC (3.1-3.2) 59.577 1.861.061 3.159.823 3.060.616 499.800
178.500 8.819.377
TOTAL 59.577 5.256.459 29.022.138 22.297.675 17.330.123 1.553.408 75.519.380
EXPENDITURE FORECAST OF THE 2ND PROJECT PACKAGE-1
PROJECT TITLE
2011 2012 2013 2014 2015
Total EUR(EU Cont.)
ORDU HONEY 0 1.620.311 5.482.329 590.137 0 7.692.778
RIZE TEA 0 982.135 6.475.611 670.454 0 8.128.201
VAN ISGEM 0 1.332.730 2.193.080 532.856 0 4.058.666
TOKAT KSS 0 926.795 4.000.677 391.003 0 5.318.476
KAYSERI ORAKAB 0 852.225 5.454.168 667.107 120.789 7.094.287
GIRESUN HAZELNUT 0 3.842.909 3.913.906 30.814 0 7.787.629
MARDIN TOURISM 0 2.239.298 3.565.140 805.517 0 6.609.954
TOTAL0 11.796.403 31.084.911 3.687.888 120.789 46.689.911
EXPENDITURE FORECAST OF THE 2nd PROJECT PACKAGE-2
PROJECT TITLE
2010 2011 2012 2013 2014 2015
Total EUR (EU Cont.)
1ST VAGON 0 0 11.796.403 31.084.911 3.687.888 120.789 46.689.991
2ND VAGON 0 0 6.656.259 30.605.748 3.227.263 0 40.489.270
OTHERS 0 0 13.000.000 55.000.000 12.920.739 80.920.739
TOTAL 0 0 18.452.662 74.690.659 61.915.151 13.041.528 168.100.000
EXPENDITURE FORECAST OF THE 3RD PROJECT PACKAGE
PROJECT TITLE 2010 2011 2012 2013 2014 2015
Total EUR (EU Cont.)
GAGF 27.200.000 0 0 0 0 0 27.200.000
KOSGEB 0 13.600.000 00 0
0 13.600.000
TOTAL 27.200.000 13.600.000 0 0 0 0 40.800.000
TOTAL EXPENDITURE FORECAST OF THE PROJECT PACKAGES
PROJECT TITLE 2010 2011 2012 2013 2014 2015
Total EUR (EU Contribution)
1ST PP 59.577 5.256.459 29.022.138 22.297.675 17.330.123 1.553.408 75.519.380
2ND PP 0 0 18.452.662 74.690.659 61.915.151 13.041.528 168.100.000
3RD PP 27.200.000 13.600.000 0 0 0 0 40.800.000
TOTAL 27.259.577 18.856.459 47.474.800 96.988.334 79.245.274 14.594.936 284.419.380
DISBURSEMENT FORECAST AND N+3 GAPExpenditure Estimations (EU Contribution)
2010 2011 2012 2013 2014 2015 TOTAL
1st PP 59.577 5.256.459 29.022.138 22.297.675 17.330.123 1.553.408 75.519.380
2nd PP 0 0 18.452.662 74.690.659 61.915.151 13.041.528 168.100.000
3rd PP 27.200.000 13.600.000 0 0 0 0 40.800.000
TOTAL (per year) 27.259.577 18.856.459 47.474.800 96.988.334 79.245.274 14.594.936 284.419.380
TOTAL (cumulative) 27.259.577 46.116.036 93.590.836 190.579.170 269.824.444 284.419.380 284.419.380
N+3 ExpenditureRequirements (per year)
41.900.000 43.500.000 54.800.000 71.430.000 88.020.000 299.650.000
Pre-finance* 64.275.000 64.275.000
Expenditure paid and declared**(A.P. 64.275.000)
-22.375.000 21.125.000 75.925.000 147.355.000 235.375.000 299.650.000 299.650.000
N+3 Gap 49.634.577 24.991.036 17.665.836 43.224.170 34.449.444 -15.230.620
*It should be paid and declared to the EC by the end of 2017.**Figures also include the advance payment which is equal to 64.275.000€ .
INFORMATINFORMATIION ON ON ON TECHNTECHNIICAL ASSCAL ASSIISTANCESTANCE (TA) (TA)
ACTACTIIVVIITTIIESES
TA Operation (2007 TR 16I PO 003. 3.1. 01)Components of TA
OperationNames of Contracts State of Play Budget
(Euro)Component 1 Capacity building in programme and project level: training and support in management and implementation functions to the RCP – CIC and final recipients
Component 2Supporting the establishment of the RCP – CIC Finance and Contracts Department (FCD)
Service ContractTR07R3.01-01Technical Assistance on Institutional Building for the Implementation of RCOP
Under implementation stage 6.092.960
Component 3 Establishment of the MIS System within the RCP-CIC
Service contract TR07R3.01-02Technical Assistance on MIS for the Implementation of RCOP
Under preparation stageExisting ToR is under revison with Short Term Expert
1.743.500
Component 4Supply component
Supply contractTR07R3.01-10 Supply of IT Equipment for Management Information System
Under preparation stageExisting Market Research and Technical Spesification documents is under revision with Short Term Expert
251.310
Component 5Support for programme and operations monitoring and implementation (lump-sum)
Direct GrantCovering of transportation and accommodation charges of experts and staff who are on site visits, on the spot checks, kick off meetings, attending trainings including participation fee
Under discussion
Component 6Framework Contracts (lump-sum)
Framework contract Road map for the Establishment of the FCD within RCP-CIC
Finalised in 19th of January 116.818
Framework contract Study for Compliance Assessment Audit of MoIT
Under implementation stageKick off meeting on 2nd of May
71.150
GRAND TOTAL 8.275.738
TA Operation (2007 TR 16I PO 003. 3.1. 01)Main Activities of TA Project during period
December 2010 – May 2011
• Preparation of Inception Report
• Training Need Analysis of RCP-CIC including Internal Audit Unit of MoIT
• Delivery of training programme mainly for FCD staff
• Recruitment of 4 non key long term experts out of 6
• Recruitment of urgent short term experts (Trainings, Training Need Analysis, MIS, Accreditation)
• Preparation and revision of manuals, preparation of Accreditation
• Training Need Analysis for first and second project’s end recipients
• Preparation of workshop on project generation
TA Operation (2007 TR 16I PO 003. 3.1. 01)Main Activities of TA Project during period
May 2011 – November 2011
• Development of new project pipeline
• Training of RCP-CIC staff
• Training of first and second project package’s end recipients
• Interim evaluation of RCOP
• Support to accreditation process of Finance and Contracts Department
NEW INSTITUTIONAL SET-UP AND NEW INSTITUTIONAL SET-UP AND PREPERATIONS FOR ACCREDITATION OF PREPERATIONS FOR ACCREDITATION OF
FINANCE AND CONTRACTS DEPARTMENT FINANCE AND CONTRACTS DEPARTMENT UNDER RCP-CIC UNDER RCP-CIC
IPA Regulation (EC) No 1085/2006 IPA Implementing Regulation (EC) No
718/2007 Framework AgreementFinancing Agreement Prime Ministerial Circular 4.12.2009Ministerial Consent for RCOP-CIC 3 Dec
2007
Legal Environment
RCOP OS Institutional Set-up The Ministry of Industry and Trade (MoIT): OS
RCOP (Prime Ministerial Circular 4.12.2009 - 2009/18)Head of the Operating Structure is Deputy
Undersecretary of the MoIT. Within the MoIT, the functions of the Operating
Structure are carried out by the RCOP Coordination and Implementation Centre.
Tendering, contracting, payment, accounting and financial reporting for the projects under RCOP is delegated to CFCU for a transition period.
RCOP OS Institutional Set-up MINISTER
UNDERSECRETARY
Deputy Undersecretary(Head of Operating Structure)
Internal Audit
Regional Competitiveness Programme Coordination and Implementation Center (RCP-
CIC)(Head of Center)
Monitoring and Evaluation Department(Head of Department)
Quality Assurance and Control Department
(Head of Department)
Monitoring Division
Evaluation DivisionRisk Management Division Quality Assurance and
Control Division
Control Division
Administrative Services
Finance and Contract Department(Head of Department)
Implementation DivisionProgramming Division
Procurement Division
Publicity Division
TA&HR Division
Deputy Head of CenterDeputy Head of Center
Finance Division
Programming Department
(Head of Department)
Project and Contract Numbers of the RCP-CIC
* Following April 2012
Project Number Contract Numbers
Reponsible Ins.
1st PP 2nd PP 3rd PP TOTAL 1st PP 2nd PP 3rd PP TOTAL
CFCU 10 13 2 25 32 52 2 86
RCP-CIC
- 31 - 31 - 124 - 124
TOTAL 10 44 2 56 32 176 2 210
WLA and Human Resources
Existing Work Force
(Experts) Needed Work Force Difference
Monitoring Department
6 (Including 1 Head of Department + 1 LTE-Non Key) 6 0
Programing Department
13 (Including 1 Head of Department + 1 LTE-Non Key) 13 0
Quality Assurance and Control Department
6 (Including 1 Head of Department + 1 LTE-Non Key) 6 0
Finance and Contract Department
37 (Including 1 Head of Department + 3 LTE-Non Key) 40 -3
Total Experts 62 65 -3
Existing (available) Work Force: 1 Head of Centre+ 2 Deputy Head of Centre + 4 Heads of Departments + 52 Experts + 4 Administrative Staff = 63 staff
Total Staff Needed (Expert) for the Centre: 65
Total Required Work Force (Expert) with:3
WLA and Human Resources
Hea
d o
f Cen
ter
Programming Department
Quality Assurance and Control Department
Monitoring and Evaluation Department
Finance and Contracts Department
Programming DivisionProgramming Division
TA&HR DivisionTA&HR Division
Publicity DivisionPublicity Division
Control DivisionControl Division
Risk Management DivisionRisk Management Division
Monitoring DivisionMonitoring Division
Evaluation DivisionEvaluation Division
Finance Division
QAC Division
13
6
6
37
13
6
6
40
REGIONAL COMPETITIVENESS PROGRAMME COORDINATION AND IMPLEMENTATION CENTER
Procurement Division
Implementation Division
Dep
uty
Dep
uty
WLA and Human Resources
Quality Assurance
and Control Division
4 Staff
Finance and Contract Department
Total 34 Staff + 3 NKLTE
Implementation
Division
7 Staff
Procurement Division
17 Staff
Finance
Division
5 Staff
Civil Engineers (8)
Architect (1)
Electrical Engineers (2)
Mechanical Eng.(1)
Environmental Eng.(1)
Social Sciences (3)
Lawyer (1)
Civil Engineers (3)
Architect (1)
Electrical Engineers (1)
Mechanical Eng.(1)
Lawyer (1)
Management (3)
Economy (2)
Food Engineer (1)
Civil Engineers (1)
Mechanical Eng.(1)
Social Sciences (1)
Spatial Needs
Taking the fact that the tendering, contracting, payment and accounting procedures of totally 124 contracts will be carried out by the FCD following December 2011 in to
account;
Totally 7 Rooms for Tendering and 10 Rooms for office is needed.
WLA and Human Resources
Gradual Takeover of the Delegated Tasks
Preperations for Accreditation
PIMPOGAnnexes of POGAudit TrailsAccreditation Package (Inventory List and its
Annexes)Accounting SoftwareMIS ToR under PreperationTrainings and Coaching under TA Project
List of Trainings under TA Project Trainings delivered by the TAT from 15th of December up to now: Project Cycle Management Procurement (basics and practice) (PRAG, FIDIC Rules) Financial management, payment and accounting Advanced Training PRAG Services Advanced training PRAG Supplies Advanced training PRAG Works
Trainings to be Delivered by the TAT: Project and Contract management (basics) Advanced Contract Management for works (FIDIC)
Compliance Assessment AuditKick-off Meeting: 2nd of May 2011Meeting on findings of the Copliance Assessment Audit: 23rd of MayMeeting on our responses for the findings: 25th. of May
WORK PROGRAMME FOR THE COMPLIANCE AUDIT MISSION1st Mission Intervening Period (5 Weeks) 2nd Mission
1-28 May 29 May-3 July 4 July-23 July
1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12
1.
In order to ensure the continuity of the operations the Cooperation Agreement has to be extenden until the take over process completed.
- The Cooperation Agreement will be extended.
2.
A close cooperation and an effective working mechanism should be in place between the parties in order to avoid/overcome further delays.
- Regular meetings will be organised at senior management level- Contact points will be assigned
1.The OS should apply to the NAO with a satisfactory accreditation package
- Self-Assessment for the accreditation package
OS
2.The accreditation package should be assessed by the NAO services
- NAO Assessment of the accreditation package
NAO
1.An independent audit opinion must be provided.
- Agreement/contract/ToR will be prepared and concluded.
OS/NAO/ Auditors
2.All significant audit findings must be timely addressed.
- Action plan will be prepared and followed up.
OS/NAO
1.An accreditation act should be enacted by the NAO (based on a positive audit opinion)
- NAO acreditation act will be prepared NAO
2.The NAO should officially apply to the Commission for conferral of management powers
- Accreditation package will be compiled- Accreditation package will be sent to the EC via official CoM application letters
NAO
1.All audit findings must be timely addressed
- Action plan will be prepared and followed up.
OS/NAO
Q2 Q3 Q4Q1 Q2
Compliance Audit
Accreditation by the NAO
Verification Audit
CoM decision by the EC
ACTIONS TO BE TAKEN
2010RESPONSIBLE
BODY/UNIT
2011
OS/CFCU
Q3 Q4 Q1
Extension of the Cooperation Agreement
Application for Accreditation to the NAO
Action Plan Taking over Strategy
CONFERRAL OF MANAGEMENT AUDCONFERRAL OF MANAGEMENT AUDIIT T FOLLOW-UP OF THE DG REGIO FOLLOW-UP OF THE DG REGIO
CONFERRAL OF MANAGEMENT AUDIT FOLLOW UPCONFERRAL OF MANAGEMENT AUDIT FOLLOW UP
The audit mission was carried out from 29 November to 3 December 2010 and The audit mission was carried out from 29 November to 3 December 2010 and Auditors visited the RCP-CIC on 2Auditors visited the RCP-CIC on 2ndnd of December. of December.
•Draft Audit Report was received on 2Draft Audit Report was received on 255 February 2011 from the DG REGIO. February 2011 from the DG REGIO.
•The responses of the RCP-CIC were submitted to the NAO on 15 April 2011.The responses of the RCP-CIC were submitted to the NAO on 15 April 2011.
•Findings related with the MoIT refferred in the Report and our responses Findings related with the MoIT refferred in the Report and our responses can be summarized as follows : can be summarized as follows :
AREA
FINDINGS RELATED WITH THE
MoIT
RESPONSES OF THE MoIT
Internal audit framework
Lack of IPA related training
Internal Auditors of the Ministry have started to receive trainings within the scope of the TA project officially started on 15 December 2010. They have participated 6 training modules within this scope until the submission of our responses to the NAO. They are also going to participate next training modules.
Ability to work in English
Ability of working in English of Internal Auditors who are responsible for IPA Audits within the Ministry is enough to perform IPA Auditing. 2 Internal Auditors have gone to England for 12 months for education.
Insufficient Audit Plan (absence of risk analysis, not detailed audit activities, no training activities, and no follow-up procedures on audit findings)
Brief Internal Audit Plans for 2008-2010 and 2011-2013 were submitted to the NAO. Internal Auditors perform regular Audits within the Centre (RCP-CIC) regularly on the yearly basis. According to Internal Audit Plan for 2011, the follow-up Audit will be done in the June-July 2011 period.
AREA
FINDINGS RELATED WITH THE
MoIT
RESPONSES OF THE MoIT
Irregularity Procedure
The irregularity procedure as it is described in the manuals of the IPA actors is not fully in line with the cooperation agreement
Although Zero Irregularity Reports had been sent to the CFCU directly upon request of the NAO by an official letter dated 15.04.2010, these reports are going to be sent directly to the NAO. (Last Zero Irregularity Report has been sent to the NAO, directly).
Continuity of the System - Cooperation Agreements
Extension of Cooperation Agreement
The extension of the Cooperation Agreement was realized on 31 December 2010.
AREA
FINDINGS RELATED WITH THE
MoIT
RESPONSES OF THE MoIT
Staff/Workload
Timely recruitment and retention of IPA staff
According to the latest version of the WLA dated on 15 December 2010, the needed staff number was 33:(Total number of existing staff was 46.) In the last four months, this need has been decreased to 6. Revision of WLA is ongoing.
According to the final version of the WLA (revised according to the new institutional set-up in RCP-CIC), the needed staff number is 3:(Total number of existing staff is 63.)(Increase in staff number is 63-46=17)
PREPARATPREPARATIION OF MON OF MIID-TERM EVALUATD-TERM EVALUATIIONON
Composition of the Ad-Hoc Evaluation Committee
IPA Specific Bodies
1. NIPAC2. Strategic Coordinator3. Ministry of Labour and Social Security4. Ministry of Agriculture and Rural Affairs5. CFCU6. EUD
Sectoral Policy Making Public Institutions
7. Ministry of Culture and Tourism8. KOSGEB9. TÜBİTAK
National Level NGOs
10. TOBB11.TESK
Functions of the Ad-Hoc Evaluation Committee
• Ad-Hoc Evaluation Committee will be consulted during the process as member of the SMC through on-line surveys and interviews.
• Members of the Ad-Hoc Evaluation Committee will provide their comments about the Draft Interim Evaluation Report in written way.
• Members of the Ad-Hoc Evaluation Committee will participate in the Focus Group Meeting to be held at the end of July where the Draft Interim Evaluation Report will be discussed.
THANK YOU FOR YOUR ATTENTION
Ministry of Industry and TradeRegional Competitiveness Programme
Coordination and Implementation Centre
e-mail: [email protected] Web adress: ipaweb.sanayi.gov.tr
ipa.stb.gov.tr