redefining the sonography workflow through the application of a departmental computerized workflow...
TRANSCRIPT
i n t e r n a t i o n a l j o u r n a l o f m e d i c a l i n f o r m a t i c s 8 2 ( 2 0 1 3 ) 168–176
journa l h o mepage: www.i jmi journa l .com
Redefining the sonography workflow through theapplication of a departmental computerized workflowmanagement system
Ming-Feng Lia, Jerry CH Tsaia, Wei-Juhn Chena, Huey-Shyan Linc, Huay-Ben Pana,b,Tsung-Lung Yanga,b,∗
a Department of Radiology, Kaohsiung Veterans General Hospital, Kaohsiung, Taiwan, ROCb School of Medicine, National Yang-Ming University, Taipei, Taiwan, ROCc School of Nursing, Fooyin University, Kaohsiung, Taiwan, ROC
a r t i c l e i n f o
Article history:
Received 12 August 2011
Received in revised form 4 June 2012
Accepted 4 June 2012
Keywords:
Workflow management system
Quality improvement
Information infrastructure
Patient satisfaction
Radiology
a b s t r a c t
Purpose: The purpose of this study is to demonstrate and evaluate the effective application
of a computerized workflow management system (WMS) into sonography workflow in order
to reduce patient exam waiting time, number of waiting patients, sonographer stress level,
and to improve patient satisfaction.
Methods: A computerized WMS was built with seamless integration of an automated patient
sorting algorithm, a real-time monitoring system, exam schedules fine-tuning, a tele-
imaging support system, and a digital signage broadcasting system of patient education
programs. The computerized WMS was designed to facilitate problem-solving through con-
tinuous customization and flexible adjustment capability. Its effects on operations, staff
stress, and patient satisfaction were studied.
Results: After implementation of the computerized WMS, there is a significant decrease
in patient exam waiting time and sonographer stress level, significant increase in patient
satisfaction regarding exam waiting time and the number of examined patients, and marked
decrease in the number of waiting patients at different time points in a day.
Conclusion: Through multidisciplinary teamwork, the computerized WMS provides a simple
and effective approach that can overcome jammed exams associated problems, increase
patient satisfaction level, and decrease staff workload stress under limited resources, even-
tually creating a win–win situation for both the patients and radiology personnel.
shrinking budgets, increasing cost pressure, manpower short-
1. Introduction
1.1. Background
Radiology, which plays a more important role in today’s ever-changing medical era, has experienced the explosive growth
∗ Corresponding author at: Department of Radiology, Kaohsiung VeteranROC. Tel.: +886 7 3422121x6256; fax: +886 7 3468301.
E-mail address: [email protected] (T.-L. Yang).1386-5056/$ – see front matter © 2012 Elsevier Ireland Ltd. All rights reshttp://dx.doi.org/10.1016/j.ijmedinf.2012.06.001
© 2012 Elsevier Ireland Ltd. All rights reserved.
in volume and variety of available services during the past2 decades [1,2]. In order to solve the challenging issues of
s General Hospital, 386 Ta-Chung 1st Rd., Kaohsiung City, Taiwan,
age, and growing demands to increase both the efficiencyand quality of services under resource-limited health facilities[3–5], a simple and effective method is needed [6]. Workflow
erved.
i n t e r n a t i o n a l j o u r n a l o f m e d i c a l i n f o r m a t i c s 8 2 ( 2 0 1 3 ) 168–176 169
Table 1 – Service volume and number of sonographersfrom 2007 to 2009.
Year Sonography service volume(exams performed)
Number ofsonographers
2007 45,732 5
rp
iawpsfloh[tsdiatpotmetmaai[
1
OrhtIdaoqa
1
Patients bring the exam orders to theradiology department
Patient wait outside the exam rooms
Outpatient Clinic
Clinicians order sonography
exams
Radiology Department
Front Desk
Crude manual time
scheduling of sonography
exams on the morning or
afternoon at a future date
Radiology Department
Front Desk
Patients arrive according to
the prior scheduling (before10am or 3pm) to register
and obtain a waiting number
Sonography Exam Area
Manual distribution ofsonography exams amongthe sonographers by patient
characteristics
Sonography Exam Room
Patients receive sonography
exam
Exam Day
Pre-visit
Administration
Fig. 1 – Manual workflow before the computerizedworkflow management system.
2008 49,100 52009 50,133 5
e-engineering, that can lead to process streamlining and sim-lification, is inevitably a solution [7].
A radiology department is responsible for routine exam-nations that are frequently performed with high volume,nd approximately 80% of these exams are highly structured,hich are suitable targets to apply workflow managementrinciples [8]. To keep a radiology department runningmoothly and efficiently, a department must keep informationowing between working nodes and use information technol-gy as a tool to implement checks, defaults, and automation toarvest potential benefit of simplification and standardization
6,9]. Therefore, introducing IT into the radiology departmen-al workflow management becomes the appropriate solutionince it can target toward workflow deficiencies and enhanceepartmental operation in different aspects to improve qual-
ty and reduce errors [10]. IT integrated workflow managementpproach allows for dynamic adaptation to react quickly tohe ever-changing needs in today’s radiology ecosystem. Examrocess automation improves the efficiency and effectivenessf radiology services with reduced costs and faster responseimes from staff, especially faster report delivery to affect
edical judgments in time. Such real-time radiology can ben-fit the patients by avoiding unnecessary waiting time fromhe hindrance between intramural or interdisciplinary com-
unication. With free and accurate exchange of informationvailable through IT means, various data and parameters canlso be collected to evaluate departmental performance anddentify potential defective design for further improvement6,8,10–12].
.2. Local problem
ur radiology department provides more than 45,000 sonog-aphy exams per year, and the sonography service volumead been increasing without the corresponding increase in
he number of sonographer over the past few years (Table 1).n addition, sonography had the lowest patient satisfactionue to lengthy exam waiting time according to the annualnonymous questionnaire surveys conducted in our radiol-gy department over the last 3 years. In order to improve theuality of service, previous workflow (Fig. 1) was scrutinized,nd the following three workflow defects were identified:
. The previous manual workflow (Fig. 1), including thesequence of initial service registration at the front desk,time scheduling, and exam room assignment, was tediousand time-consuming [13]. It was solely dependent on the
experience of individual staff member, causing the processto be unreliable and prone to human errors. For instance,breast sonography may be assigned erroneously to malesonographers, or critical patients could not receive promptexams as needed.
2. Much more patients were waiting than needed due to acrude manual exam scheduling, i.e., asking all patients toreport to the front desk at two fixed time points in a day(10 am and 3 pm) and wait until the exam. The patientshad to wait longer, and the sonographers were stressedout from the numerous patients waiting outside the examrooms or interrupting the ongoing exams. Quarrels anddisputes between our staff and patients often ensued.
3. There was no means to monitor the execution status ofeach exam room so that immediate problem detection was
not possible.170 i n t e r n a t i o n a l j o u r n a l o f m e d i c a l i n f o r m a t i c s 8 2 ( 2 0 1 3 ) 168–176
Outpatient Clinic
ClInicians order sonography
exams with accurate
scheduling via hospitalinformation system
Radiology department front
desk
Patients register and obtaina waiting number while
being assigned to an exam
room automatically
Exam
Schedule
Fine-Tuning
Automated
Patient
Sorting
Algorithm
Sonographers
perform examsPatients receive
exam
Sonography Exam Room
Digital
Signage
Broadcasting
Anywhere with Internet
access
Radiologist
Teleimaging
Support
System
Status outside the
exam room
Exam waiting
time
approximation
Problem detection
Real-time
Monitoring
System Patients wait outside the exam rooms
Exam Day
Pre-visit
Administration
Fig. 2 – Workflow after the computerized workflow management system.
Thus, in order to solve all these problems as a wholewith improved efficiency and equal quality of sonographyservices, applying IT solutions into workflow managementsystem (WMS) became the mandate and logical strategy forthis difficult situation.
The purpose of this study is to demonstrate and evaluate
the effective application of a computerized WMS into sonog-raphy workflow in order to reduce patient exam waiting time,number of waiting patients, sonographer stress level, and toimprove patient satisfaction.2. Materials and methods
2.1. Development environment
The development environment is a radiology department
with 29 full-time-equivalent radiologists and 5 sonogra-phers performing more than 45,000 sonography examsannually in a tertiary care public hospital with 1413beds.a l i n
2
Wwprtvcsaa
nsVawm2afibciawswt
2Aabarneddra
2eDtTdasgwflr
2To
i n t e r n a t i o n a l j o u r n a l o f m e d i c
.2. Infrastructure of the computerized WMS
e built a computerized WMS (Fig. 2) to transform the manualorkflow since October 2009 with a collaborative team com-osed of radiologists, IT specialists, and radiographers. Theationale to redesign our workflow management system waso target and overcome the three deficiencies from our pre-ious manual workflow with IT integration. The new WMSonsisted of an automated patient sorting algorithm, a digitalignage broadcasting system of patient education programs,
real-time monitoring system, exam schedules fine-tuning,nd a tele-imaging support system.
The automated patient sorting algorithm, the digital sig-age broadcasting system, and the real-time monitoringystem were developed in Microsoft.net 3.5 framework usingisual studio 2008 as integrated desktop environment to yieldll necessary ASP code-based webpages. To avoid furtherorkload on the database farm of our existing radiology infor-ation system (RIS)–PACS web-based platform, Microsoft SQL
008 was chosen for a repository of the new WMS to operates a paralleling yet stand-alone system. The exam schedulene-tuning was designed under our hospital’s mainframe-ased hospital information system, which was an interactiveomputer system from IBM’s Patient Care System. The tele-maging support system used commercialized broadcastingnd recording devices from DistanceDoc (Mediphan, Canada)ith webpage access capability. For users, except for the exam
chedule fine-tuning, the computerized WMS ran within theindow frame of the web browser and on the same webpage
hat displayed RIS information.
.2.1 Automated patient sorting algorithmn automated patient sorting algorithm (Fig. 3) was devised tossign waiting patients to the proper sonography exam roomased on the exam priority, exam type, and gender. Under thislgorithm, critical patients were automatically identified andanked highest in priority, who would then receive the exami-ation as soon as possible, while other waiting patients of thatxam room would be notified of this emergent exam from theigital signage system. Then, patients scheduled for a gen-er specific exam would be assigned to the appropriate examoom. Finally, the remaining patients were evenly distributedmong the available sonographers.
.2.2 Digital signage broadcasting system of patientducation programsigital signage broadcasting system enhanced patient educa-
ion through video programs played via electronic displays.he video programs were customized individually among theifferent exam rooms according to the ongoing exam typesnd provided all the need-to-knows to the viewers, especiallyafety-related. The patients could enjoy the education pro-rams tailored for each specific exam while waiting. If thereas a critical patient requiring immediate examination, newsash messages would be displayed, acting as an adjunctiveole of the automated patient sorting algorithm.
.2.3 Real-time monitoring systemhis monitoring system (Fig. 4) provided the real-time statusf each exam room via a floor plan demonstration, including
f o r m a t i c s 8 2 ( 2 0 1 3 ) 168–176 171
the who (number of waiting patients and current patient num-ber), when (exam waiting time represented by three differentcolors: green indicating a waiting time of less than 20 min,yellow indicating a waiting time of 20–30 min, and red indi-cating a waiting time of more than 30 min), where (examroom number), and what (type of exam). This information wasavailable to everyone. Our staff could access detailed exampatients information instantly from a webpage through hyper-links (Fig. 4) while the patients could see basic exam roomstatus via the digital signage system. Such system enabledour staff to be able to detect and hence solve any probleminstantly.
2.2.4 Exam schedule fine-tuningThe sonography exam scheduling of our department prior toOctober 2009 was done manually with patients being sched-uled in a crude fashion, i.e., asking all patients report to thefront desk at two fixed time points in a day (10 am and 3 pm),which resulted in a longer exam waiting time. To resolve thisissue, monthly intramural meetings were held to discuss overfine-tuning sonography exam schedules by analyzing the datafrom the month before. After several months of discussion andanalysis, a 15-min interval time slot per exam turned out to bethe reasonable length of time to allocate each exam appoint-ment, thereby spreading out the exams evenly throughoutthe working hours and preventing potential jamming situ-ations. Furthermore, the fine-tuned scheduling system wasintegrated into the hospital information system, so that theclinical doctors could make exam appointments more patient-friendly.
2.2.5 Tele-imaging support systemA broadcasting and recording device was installed ontoeach sonography machine, which broadcasted the real-timeconsole images simultaneously onto any computer and beaccessed via a webpage. The radiologists could check on theongoing sonography exams without the need to walk into eachexam room [14]. Solving problems encountered by the sono-graphers were achieved via mouse clicking and consultationphone calls. Through the use of mobile devices with internetaccess, such as smartphones or tablets, the radiologists wereable to perform the same tasks anywhere outside the hospi-tal. This system allows sonographers to quickly confirm on theexam images taken with the radiologists, especially when theradiologists were not readily available.
2.3. Measurement of improvement
Most of the complaints, dissatisfaction, and quarrels betweenthe patients and staff originated from lengthy exams waiting.Therefore, exam waiting time, sonographer stress level, andpatient satisfaction regarding exam waiting were measured.
Exam waiting time, defined as the difference in time betweeninitial front desk registration and the moment a patient iscalled for examination, before and after implementing thecomputerized WMS was calculated from these two times-
tamps of each exam in the database [15].Sonographer stress level was assessed through a visual ana-logue scale (VAS) before and after deploying the computerizedWMS. This scale consisted of a 10 cm line drawn on a paper
172 i n t e r n a t i o n a l j o u r n a l o f m e d i c a l i n f o r m a t i c s 8 2 ( 2 0 1 3 ) 168–176
Sonography exam orders
Critical patients Scheduled patients
Male Female
Male specific exam
(TRUS†, testicular,
penile sonography)
Female specific exam
(breast sonography,
age < 60‡)
Gender-neutral exams
The next sonographeravailable
Male sonographerEvenly distributed
among sonographersFemale sonographers
†TRUS: transrectal ultrasound‡Females under 60 years old are assigned to female sonographers to maintain a sexual harassment free workplace environment
Fig. 3 – Automated patient sorting algorithm.
Fig. 4 – Miniature illustration of the real-time monitoring system interface. (For interpretation of the references to color inthis figure legend, the reader is referred to the web version of the article.)
i n t e r n a t i o n a l j o u r n a l o f m e d i c a l i n f o r m a t i c s 8 2 ( 2 0 1 3 ) 168–176 173
Table 2 – Patient satisfaction regarding exam waiting time.
Pre-intervention (2009/4, n = 120) Post-intervention (2010/4, n = 120) p valuea
1 (very dissatisfied) 10 (8.3%) 0 (0%)
<0.0012 (dissatisfied) 16 (13.3%) 0 (0%)3 (average satisfied) 32 (26.7%) 17 (14.2%)4 (satisfied) 37 (30.8%) 39 (32.5%)
tpaipbsms
tsbsv
atw
2
Ftr(aet
Mi(ssim
Wdtt
2
Ioloe
5 (very satisfied) 25 (20.8%)
a �2 test.
hat represented the stress levels to measure. The sonogra-her was informed that one end of the line represented thebsence of the stress and the other symbolized the mostntense stress the sonographer could imagine. The sonogra-her scored the intensity of stress level marking the pointetween both ends that more accurately represented thetrength of the stress experienced. The result was quantifiedeasuring the distance from zero to the point marked by the
onographer [16].Patient satisfaction regarding exam waiting was assessed
hrough a 5-point Likert scale [17] ((1) very dissatisfied; (2) dis-atisfied; (3) average satisfied; (4) satisfied; (5) very satisfied)efore and after implementing the computerized WMS, as aubjective indicator of improvement in the patients’ points ofiew [18,19].
We were also interested if the computerized WMS wouldffect the total amount of examined patients before and afterhe intervention, so the number of examined patients per monthas recorded from the database.
.4 Data collection
rom March 2009 to September 2009, the exam waitingime and the number of examined patients receiving sonog-aphy exams in the radiology department were recordedn = 18,939). Stress levels (VAS) of all sonographers (n = 5) werelso assessed every two months. Patient satisfaction regardingxam waiting was collected by distributing anonymous ques-ionnaires (n = 120) over one month (April 2009).
After the computerized WMS was implemented sincearch 2010, the exam waiting time and the number of exam-
ned patients receiving sonography exams were recordedn = 19,656) until September 2010. Stress levels (VAS) of allonographers (n = 5) were assessed every two months. Patientatisfaction regarding exam waiting was collected by distribut-ng anonymous questionnaires (n = 120) randomly over one
onth (April 2010).From October 2009 to February 2010, the computerized
MS was still under construction and field testing, so the datauring this period of time was excluded. No personal iden-ifying information was collected (such as name or address)hroughout the study.
.5 Statistical analysis
ndependent samples t-test was used to analyze the difference
f exam waiting time; Paired samples t-test was used to ana-yze the difference of sonographer stress level and the numberf examined patients; �2 test was used to analyze the differ-nce of patient satisfaction regarding exam waiting before and
64 (53.3%)
after computerized WMS implementation. Interval variableswere presented as mean ± standard deviation (or 5 and 95 per-centile if data were skewed), while categorical variables weresummarized as frequencies and percentages. A p value lessthan 0.05 was considered to indicate significant differences.The data were analyzed with SPSS software (v.19.0).
3. Results
3.1. Decrease in exam waiting time
The sonography exam waiting time of 18,939 patients duringMarch 2009 to September 2009 (30.50 ± 20.40 min, 5th per-centile = 7.17 min, 95th percentile = 65.22 min) had decreasedsignificantly (t = 54.25; 95% confidence intervals of differ-ence = 9.82–10.55 min; p < 0.001) compared to the waitingtime of 19,656 patients during March 2010 to September2010 (20.30 ± 16.17 min, 5th percentile = 0.88 min, 95th per-centile = 47.90 min).
3.2. Decrease in sonographer stress level
The sonographer stress levels were assessed three timesbefore and after the implementation of the computerizedWMS. However, VAS from one sonographer was not includedinto our statistical analysis due to the retirement of onesonographer and the recruitment of another new staff. Thesonographer stress level evaluated by VAS had decreased sig-nificantly from 7.46 ± 1.00 cm to 2.33 ± 0.68 cm (t = 7.44; 95%confidence intervals of difference = 2.94–7.34; p = 0.005; n = 4)after introducing the computerized WMS.
3.3. Increase in patient satisfaction regarding examwaiting time (Table 2)
Patient satisfaction regarding exam waiting time was sig-nificantly different (Pearson’s �2 = 47.73; p < 0.001) before andafter the use of computerized WMS. The percentage of “sat-isfied” and “very satisfied” patients after the interventionhas increased from 51.6% to 85.8%, indicating an increase inpatient satisfaction.
3.4. Increase in the number of examined patients
The number of examined patients increased significantly
from 2705.57 ± 211.03 persons to 2808.00 ± 227.12 personsper month (t = −6.64; 95% confidence intervals of differ-ence = −140.19 to −64.67; p = 0.001) after introducing thecomputerized WMS.174 i n t e r n a t i o n a l j o u r n a l o f m e d i c a l i n f o r m a t i c s 8 2 ( 2 0 1 3 ) 168–176
0
5
10
15
8 9 10 11 12 13 14 15 16 17
Nu
mb
er
of
Wait
ing
Pati
en
ts
Time ( hour)
Pre-interven�on
Post-interven�on
f so
Fig. 5 – Distribution change of the number o3.5. Decrease in the number of waiting patients atdifferent time points in a day
Fig. 5 illustrates the distribution change of sonography examwaiting patients over time from two same weekdays of differ-ent weeks chosen randomly before and after the applicationof computerized WMS. The number of waiting patients at thedifferent time points in a day has markedly decreased.
4. Discussion
Our experience suggests that WMS modification withsystems-level intervention through IT means, such as the onedescribed, is a simple but feasible strategy for quality improve-ment in resource-limited settings. Our computerized WMS isproven to be beneficial from the hospital, medical personnel,and patient points of view. The total number of examinedpatients has increased significantly after the implementationof the computerized WMS. Furthermore, given the challenginglogistics of applying a new WMS onto a pre-existing manualworkflow, the total cost of our new WMS was approximately$80,000 US dollars, including every piece of hardware andsoftware newly installed. In addition, it took only 5 monthsof preparation, installation, field testing, and staff trainingfor our new WMS to be fully operational. From the hospi-tal’s point of view, the overall cost (in time and money) wasrather inexpensive while capable of increasing the total num-ber of examined patients under limited budget and humanresources.
Our computerized WMS not only decreases the exam wait-ing time, but also the number of waiting patients in a day is
also decreased. From the patients’ points of view, the patientsatisfaction regarding exam waiting has increased signifi-cantly because the patients do not need to wait as long andare able to anticipate when the exams will take place fromnography exam waiting patients over time.
the real-time monitoring system [20]. While the patients arewaiting outside the exam room, they will be preoccupied andcan learn from the digital signage education programs, whichmay help to ease the anxiety from the lack of understandingof the medical exam [21].
From the sonographers’ points of view, our computerizedWMS offers several benefits. The interactive interface of ourWMS uses the same web page that displays RIS information,which was easy to adapt to with relative ease in transitionover a short period of time. The automated patient sortingalgorithm saves the time of manually sorting patients intothe suitable exam rooms. The real-time monitoring systemallows the sonographers to understand the waiting status ofthe exam room compared to absolutely ignorant of the condi-tion outside the exam room prior to the computerized WMS.Whenever there is an emergent examination, patient jam, orthe need for second opinion from the radiologists, real-timemonitoring system, and tele-imaging support system promptproblem detection and solving to take place. Fine-tuning examschedule can prevent patient jam situation by evenly dis-tributing patients across the day rather than gathering allthe patients to wait at a certain time. All the aforementionedstrategies contribute to relieve the sonographers stress leveland subsequently maintain the quality of examination [22].The streamlining of workflow through the application of thecomputerized WMS allows the sonographers and patients tobe able to see the bigger picture and be in a better position inthe working dynamics.
Our own PACS team, endeavoring to establish and main-tain the RIS and PACS of our hospital over the last decade[23], is familiar with a radiology departmental workflow, fromorder placing, order filling, imaging acquisition, structuredreporting, to all the intricate logistics behind an enterprise-
wide imaging and reports distribution. Therefore, when wesaw the need to fundamentally change the workflow of ourdepartment, we decided to create an original WMS with oura l i n f o r m a t i c s 8 2 ( 2 0 1 3 ) 168–176 175
Ptssaataiommtfuctth
triaeTcreodpp
mssimipgatuaLcaa
5
Wtfccp
Summary pointsWhat was already known on the topic?
• Radiology department is responsible for routine exam-inations that are frequently performed with highvolume production, and approximately 80% of theseexaminations are highly structured, which is a suitabletarget to apply workflow management principles.
• Introducing information technology solutions intoradiology workflow management are powerful strate-gies to enhance departmental operation through examprocess automation to improve the efficiency andeffectiveness of radiology services.
What this study added to our knowledge?
• Multidisciplinary teams and strategies are essentialdue to the complexity of healthcare system.
• Patient exam waiting time and sonographer stresslevel can be reduced with computerized workflowmanagement approach.
• The number of examined patients increased after thetransformation from manual workflow to computer-ized WMS.
• Patient satisfaction increase when the patients’ wait-ing time shortens and when they are able to anticipatewhen the exams will take place.
• Understanding the number of waiting patients and thecurrent waiting status of all the patients outside theexam room help to decrease sonographers’ stress level.
i n t e r n a t i o n a l j o u r n a l o f m e d i c
ACS team. The computerized WMS was made possible fromhe collaboration between radiologists, radiographers, and ITpecialists that had worked closely along every step of infra-tructure development. The WMS was tailored to our needsnd was capable of continuous customization and flexibledjustment as we wish whenever a problem was encoun-ered. The web-based design interface was most convenientnd readily available to each member of the team, allow-ng timeless and boundless access to everyone. Numerousnline meetings were held to exchange expertise and to com-unicate ideas, to ensure the smooth interaction betweenembers of the entire team, to review and identify problems,
o expand the scope of our service, and to maintain the properunctioning of the entire system. The computerized WMSltimately enables a way to multidisciplinary teamwork andooperation between staff of different fields and backgroundso reach a common goal – to improve patient satisfaction andhe quality of our service in the current environment of theealthcare complexity [6].
We believe technologies should empower the medical staffo benefit more patients, not to introduce more complexityesulting in further cost in time and money [24]. Our computer-zed WMS, although linear and not most innovative, provides
simple and effective approach toward a realistic problemncountered in everyday radiology departmental operation.he results from our study have proved the clinical signifi-ance of our method in quality improvement. It can be easilyeproduced with relatively low IT and hardware requirementspecially in relatively resource-poor environments. More-ver, this study used a thorough approach to evaluate theegree of quality improvement and effectiveness of the com-uterized WMS from the hospital, medical personnel, andatient points of view.
However, our study has a few limitations. First, the imple-entation of our computerized WMS was carried out at a
ingle organization only and requires further studies to ensureuccessful reproducibility and smooth workflow streamliningn other healthcare institutes. Secondly, more frequent assess-
ents of sonographer stress level assessment through VASs needed to eliminate potential influences from particularatient behavior towards the sonographers because the sono-rapher stress levels were assessed only three times beforend after the intervention. Thirdly, because there was no con-rol group, we could not specifically eliminate the effects ofnmeasured external environmental factors operating region-lly and nationally that might have served as confounders.astly, analysis on the impacts of other outcome could also beonsidered in future researches, including cost-effectivenessnalysis on revenue and expenditure, medical error reductionnalysis, patient relationship improvement analysis, etc.
. Conclusion
e report a computerized WMS with systems-level interven-ion via IT means, which is a simple but feasible strategy
or quality improvement in resource-limited settings throughontinuous multidisciplinary teamwork and cooperation. Theomputerized WMS can overcome jammed exams associatedroblems, increase patient satisfaction level, and decreasestaff workload stress under limited resources, eventually cre-ating a win–win situation for both the patients and radiologypersonnel.
Authors’ contributions
Study concepts was given by Tsung-Lung Yang, Wei-JuhnChen, Ming-Feng Li. Study design was given by Tsung-LungYang, Ming-Feng Li. Data acquisition was done by Wei-JuhnChen. Quality control of data and algorithms was given byWei-Juhn Chen. Data analysis and interpretation was doneby Ming-Feng Li, Jerry Tsai, Huey-Shyan Lin, Huay-Ben Pan.Statistical analysis was done by Ming-Feng Li, Huey-ShyanLin. Manuscript was prepared by Ming-Feng Li, Jerry Tsai.Manuscript was edited by Ming-Feng Li, Jerry Tsai. Manuscriptwas reviewed by Tsung-Lung Yang, Huay-Ben Pan.
Conflict of interest
There are not any potential conflicts of interest includingemployment, consultancies, stock ownership, honoraria, paidexpert testimony, patent applications and registrations byMing-Feng Li et al.
i c a l
r
176 i n t e r n a t i o n a l j o u r n a l o f m e d
e f e r e n c e s
[1] B. Allen, D.C. Levin, M. Brant-Zawadzki, F.J. Lexa, R. Duszak,ACR White Paper: strategies for radiologists in the era ofhealth care reform and accountable care organizations: AReport from the ACR Future Trends Committee, J. Am. Coll.Radiol. 8 (2011) 309–310.
[2] C.L. Sistrom, P.A. Dang, J.B. Weilburg, K.J. Dreyer,D.I. Rosenthal, J.H. Thrall, Effect of computerized orderentry with integrated decision support on the growth ofoutpatient procedure volumes: seven-year time seriesanalysis, Radiology 251 (2009) 147–150.
[3] J. Zhang, X. Lu, H. Nie, Z. Huang, W. van der Aalst,Radiology information system: a workflow-basedapproach, Int. J. Comput. Assist. Radiol. Surg. 4 (2009)509–510.
[4] C.D. Johnson, S.J. Swensen, K.E. Applegate, C.C. Blackmore,J.P. Borgstede, J.F. Cardella, J.A. Dilling, N.R. Dunnick,L.W. Glenn, B.J. Hillman, L.S. Lau, F.J. Lexa, J.C. Weinreb,P. Wilcox, Quality improvement in radiology: White PaperReport of the Sun Valley Group Meeting, J. Am. Coll. Radiol. 3(2006) 544–550.
[5] S.J. Swensen, C.D. Johnson, Radiologic quality and safety:mapping value into radiology, J. Am. Coll. Radiol. 2 (2005)992–1000.
[6] R.G. Hughes, Tools and strategies for qualityimprovement and patient safety, in: R.G. Hughes (Ed.),Patient Safety and Quality: An Evidence-Based Handbookfor Nurses, AHRQ Publication No. 08-0043, April 2008.Agency for Healthcare Research and Quality, Rockville (MD),2008.
[7] H. Stark, Understanding Workflow, Workflow Handbook1997, John Wiley & Sons, Inc., 1997, pp. 5–25.
[8] T. Wendler, C. Loef, Workflow management: integrationtechnology for efficient radiology, Medicamundi 45 (2001)41–48.
[9] R. Lang, Nursing and IT: an encumbered strategic resource,
J. Healthc. Inf. Manag. 20 (2006) 2–4.[10] D.L. Rubin, Informatics in radiology: measuring andimproving quality in radiology: meeting the challenge withinformatics, Radiographics 31 (2011) 1511–1520.
i n f o r m a t i c s 8 2 ( 2 0 1 3 ) 168–176
[11] K. Farbstein, J. Clough, Improving medication safety across amultihospital system, Jt. Comm. J. Qual. Improv. 27 (2001)123–130.
[12] M.B. Morgan, B.F.t. Branstetter, D.M. Lionetti, J.S. Richardson,P.J. Chang, The radiology digital dashboard: effects on reportturnaround time, J. Digit. Imaging 21 (2008) 50–58.
[13] S.M. Selbst, S. Levine, C. Mull, K. Bradford, M. Friedman,Preventing medical errors in pediatric emergency medicine,Pediatr. Emerg. Care 20 (2004) 702–710.
[14] O. Ratib, M. Dahlbom, J.M. Zucek, K. Kong, M. McCoy, D.J.Valentino, Web-based video for real-time monitoring ofradiological procedures, IEEE Trans. Inf. Technol. Biomed. 4(2000) 108–110.
[15] P. Santibánez, V. Chow, J. French, M. Puterman, S. Tyldesley,Reducing patient wait times and improving resourceutilization at British Columbia Cancer Agency’s ambulatorycare unit through simulation, Health Care Manag. Sci. 12(2009) 392–400.
[16] M.E. Cline, J. Herman, E.R. Shaw, R.D. Morton,Standardization of the Visual Analogue Scale, Nurs. Res. 41(1992) 378–380.
[17] R. Likert, A technique for the measurement of attitudes,Arch. Psychol. 22 (1932) 1–55.
[18] R. Baker, Development of a questionnaire to assess patients’satisfaction with consultations in general practice, Br. J. Gen.Pract. 40 (1990) 487–490.
[19] J.E. Ware Jr., R.D. Hays, Methods for measuring patientsatisfaction with specific medical encounters, Med. Care 26(1988) 393–400.
[20] M.M. Davis, T.E. Vollmann, A framework for relating waitingtime and customer satisfaction in a service operation, J.Serv. Mark. 4 (1990) 61–69.
[21] F.I. Fawzy, N.W. Fawzy, L.A. Arndt, R.O. Pasnau, Criticalreview of psychosocial interventions in cancer care, Arch.Gen. Psychiatry 52 (1995) 100–110.
[22] B. Schneider, D.E. Bowen, Employee and customerperceptions of service in banks: replication and extension, J.Appl. Psychol. 70 (1985) 423–430.
[23] H.-B. Pan, T.-L. Yang, C.-F. Yang, Intranet-based resultmanagement of HI-PACS, Chin. J. Radiol. 27 (2002) 165–170.
[24] R. Krohn, How healthcare IT can address the nursingshortage, J. Healthc. Inf. Manag. 20 (2006) 21–23.