red cross club toolkit 2010

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RedCrossClubToolkit

Red Cross Cl b Tool it



Table of Contents

General Expectations of a Red Cross Club

Step 1: Contact the Nearest Red Cross Of ce....................................................................................................6Step 2: Get Approval and Secure a Club Advisor................................................................................................6Step 3: Name Your Club..........................................................................................................................................

Step 4: Create a Constitution..................................................................................................................................1Step 5: Create Job Descriptions............................................................................................................................16Step 6: Recruit Members for Your Club................................................................................................................1Step 7: First Meeting and Related Activities........................................................................................................19Step 8: Create a Budget...........................................................................................................................................2Step 9: Communicate Regularly with the American Red Cross Bay Area Chapter...................................25Step 10: Fundraising.................................................................................................................................................

Appendix: All forms

A. Club Materials:▪ Email Sign-Up Sheet▪ Club Membership Information Form▪ Youth Executive Board Meeting Schedule

B. Marketing Materials: ▪ Sample Mini Flyers▪ Sample General Flyer

C. Fundraising Materials:▪ Fundraising Materials: Request for Approval of Fundraising Instructions▪

Request for Fundraising Approval▪ Fundraising Activity/Event Budget Worksheet▪ Fundraising Event Re ection Worksheet▪ Sample Request In-Kind Donation Letter▪ Sample Donation Thank You Letter▪ Instructions for Obtaining a Certi cate of Insurance▪ Food Sales Fundraiser Tracking Form

D. Web Resource Pages: www.redcross.org www.redcrossbayarea.org www.redcrossyouth.org http://www.facebook.com/American-Red-Cross-Bay-Area-Chapter-Youth-Services



4 American Red Cross Starter Kit

General Expectations of a Red Cross Club

Sit down with your advisor, read and then sign the Service Agreement form and return to the1.Red Cross youth services department before your rst meeting.

Schedule a Red Cross orientation for your club at one of your rst meetings.2. Email [email protected] to set up a time and date.

Have each new member sign the Code of Conduct and Club Membership Information forms.3.Return Code of Conduct forms to the Red Cross youth services department but keep ClubMembership forms for the club’s own use.

Email the Red Cross youth services department every month to inform us about4.upcoming events.

Submit Request for Fundraising Approval and Fundraising Activity/Event Budget Worksheet5.forms to [email protected] four weeks before any fundraising event.

Submit a Fundraising Event Re ection Worksheet after each fundraiser to the Red Cross youth6.services department.

Prior to an off-campus event, submit a Parental Consent for Minor Youth Volunteers form to7.the Red Cross youth services department for each club member under the age of 18 who isparticipating in a club event off campus.

Become a fan of the American Red Cross Bay Area Chapter Youth Services Facebook page. 8.

Presidents or designated representatives/of cers must attend scheduled youth executive9.board meetings the second Saturday of each month from 1– 3 p.m.(Schedule is located on the next page.)



American Red Cross Starter K

Youth Executive Board Meeting Schedule for 2010 and 2011

Most youth executive board meetings will take place the second Saturday of the month. A fewof the following meetings do not occur on the second Saturday due to their con ict with state ornational holidays.

Saturday, January 9, 2010Saturday, February 20, 2010

Saturday, March 13, 2010

Saturday, April 10, 2010

Saturday, May 8, 2010 (World Red Cross Day)

Saturday, June 12, 2010

Saturday, July 10, 2010

Saturday, August 14, 2010

Saturday, September 11, 2010

Saturday, October 16, 2010

Saturday, November 13, 2010

Saturday, December 11, 2010

Saturday, January 8, 2011Saturday, February 12, 2011

Saturday, March 12, 2011

Saturday, April 9, 2011

Saturday, May 14, 2011

Saturday, June 11, 2011

Saturday, July 9, 2011

Saturday, August 13, 2011

Saturday, September 10, 2011

Saturday, October 8, 2011

Saturday, November 12, 2011

Saturday, December 10, 2011




STEP 1: Contact the Nearest Red Cross Of ce

Contact the youth services department to let us know that you are ready to start yourRed Cross Club.

Please email, call or visit:

American Red Cross Bay Area ChapterAttn: Preparedness and Youth Services Department85 Second St., 8 th FloorSan Francisco CA 94105Tel (415) 427-8169Fax (415) [email protected]

STEP 2: Get Approval and Secure a Club Advisor

▪ Secure a club advisor - can be a teacher counselor, nurse, etc. at your school▪ Sign and send service agreement to [email protected]▪ Have each new member complete a youth volunteer application and send to

[email protected] Resources :▪ Service Agreement▪ Youth Volunteer Application




Service Agreement

American Red Cross Bay Area Chapter

_________________________________________ (name of school)

We, the American Red Cross Bay Area Chapter, propose to:

Provide an American Red Cross orientation to club members once a year.Provide technical guidance throughout the school year via monthly meetings, newsletters and email.Provide information regarding volunteer and training opportunities.Record annual volunteer hour totals for each active member.

We, the American Red Cross ________________________________ Cl b, propose to: (name of school)

Designate one (1) adult supervisor to oversee the club’s activities and meetings.Require all members to attend a scheduled American Red Cross orientation.Complete American Red Cross Membership Information and Code of Conduct forms for eachactive member.Elect of cers for the club.Provide a monthly report on club events and meetings through email to the youth services departmentof the American Red Cross Bay Area Chapter.Submit upcoming fundraising activities one month in advance for approval.Promote American Red Cross activities and training to members (including community preparednessservices, disaster services, and youth services.)

Perform at least three service or fundraising projects throughout the year. ______________________________ (name of school) agrees to enter into this agreement with the AmericanRed Cross during this school year. Agreements are renewable on a yearly basis and are contingent uponthe completion of the above name criteria.

_______________________________ _________ _________________________ _________ Signed Date Signed Date

__________________________ ________________ __________________________ Print Name Print NameCl b Advisor Red Cross Yo th Services Manager

Address: __________________________________ __________________________________________

Phone Number: ____________________________

Email: ____________________________________

Please return to:American Red Cross Bay Area ChapterAttn: Preparedness and Youth Services Department85 Second St., 8 th FloorSan Francisco CA 94105




Youth Volunteer Application

PLEASE PRINT:

NAME: (Last) ____________________________________________(First) _______________________

ADDRESS: (Street) __________________________________________________________________

CITY: ___________________________________ STATE: _____________ ZIP CODE: ____________

HOME PHONE ([xxx] xxx-xxxx): _____________ CELL: _________________________________

SCHOOL: _____________________________ GRADUATION DATE: __________________________

BIRTHDATE (xx/xx/xxxx): ______________ EMAIL: ________________________________________

LIST ANY PHYSICAL LIMITATIONS: _____________________________________________________

EMERGENCY CONTACT: _____________________________________________________________

RELATIONSHIP:_____________________________________________________________________

EMERGENCY PHONE NUMBER: (Night) ________________________ (Day) __________________

SCHOOL/COMMUNITY ACTIVITIES:(i.e: sports, clubs, of ces held, community service work or paid work.)

______________________________________________________________________________________

______________________________________________________________________________________ COMPUTER SKILLS: _________________________________________________________________

DO YOU SPEAK ANY LANGUAGES OTHER THAN ENGLISH? LIST LANGUAGE/S ANDFLUENCY LEVEL:

____________________________________________________________________________________

DO YOU HAVE ANY CURRENT RED CROSS CERTIFICATIONS?(i.e.: swimming, First Aid, CPR, etc.)

____________________________________________________________________________________

PLEASE LIST TWO ADULT REFERENCES: (Examples: teachers, group leaders, coaches, etc.)

1) Name:_________________________________________ Phone Number:_____________________

2) Name:_________________________________________ Phone Number:_____________________

I have answered the questions on this Youth Volunteer Application to the best of my ability and agree to ful ll theresponsibilities of a Youth Volunteer of the American Red Cross.

____________________________________________________________________________________ Volunteer Signature Date




Yo th Vol nteer Statistical Information

This unit of the American Red Cross Bay Area Chapter, in recognition of its responsibility to itsemployees and volunteer staff and the community it serves, reaf rms its policy to assure fair andequal treatment in all of its employment practices, for all persons. We will not discriminate on thebasis of race, color, religion, sex, age or national origin, nor against any quali ed handicappedindividual, disabled veteran or veteran of the Vietnam era. The following optional information is

requested only to determine the diversity of the Red Cross volunteers and to measure success inre ecting the diversity of the communities we serve.

_____________________________________________________________________________________ First Name MI Last Name

Date of Birth: _________________________________

Gender: Male Female Transgender

Disabled: Yes No

Age Group: <18 18-30

Ethnic Group:African American/Black Caucasian Hispanic/Latino

Southeast Asian Asian South Asian Native American Alaskan Native Native Hawaiian or Paci c Islander Multi-racial Unknown Other______________

Working Status: Employed Unemployed Homemaker Student

Education:High School College




Parental Consent Form(Required for youth volunteers under 18 years of age)

I hereby give consent for my child (name of youth volunteer) ____________________________ inregard to the above-named volunteer’s participation with the American Red Cross. I HEREBYAGREE to release and hold harmless the American Red Cross Bay Area Chapter and its agents,employees and representatives from any and all liability of any kind or nature whatsoever inconnection with any loss, damage or expense suffered or incurred by the above-named youthvolunteer as a result of an act or failure to act, intentional or unintentional, by (I) any person who isnot an agent, employee or representative of the American Red Cross Bay Area Chapter, or (II) anyother youth volunteer.

In the event of a medical emergency and efforts to reach the parent or guardian are not successful,I also authorize the American Red Cross Bay Area Chapter, and its adult agents, employeesor representatives into whose care the volunteer has been entrusted to consent to any X-RAYexamination, anesthetic, medical or surgical diagnosis or treatment and hospital care to be renderedto the volunteer under the general supervision of the Medical Practice Act or to consent to anyX-RAY examination, anesthetic, dental or surgical diagnosis to treatment and hospital care to berendered to the volunteer by a dentist licensed under the provision of the Dental Practice Act.

I hereby consent to the use of my/my child’s name, likeness and speech in any audio tape, videotape, lm or photograph made in any American Red Cross Bay Area Chapter activity for thebusiness and or publicity purposes of American Red Cross Bay Area Chapter. I understand that anyparticipation offers no remuneration and that my child’s name, likeness and speech may be edited,produced, recorded for duplication and distribution throughout the United States and abroad. Iexpressly release the American Red Cross Bay Area Chapter, its licenses, assignees, af liatesand successors from any privacy, defamation, or other claims I may have arising out of broadcast,exhibition, publication, or promotion of this program.

_____________________________________________________________ ____________________ Signature (Parent or Legal Guardian of Youth Volunteer) Date

Preferred Local Hospital in case of an emergency: _________________________________________

PLEASE RETURN TO:American Red Cross Bay Area ChapterAttn: Preparedness and Youth Services Department85 Second Street, 8th FloorSan Francisco, CA 94105Fax (415) [email protected]

OFFICE USE ONLY

DATE PROFILE RECEIVED: _______________ DATE STAFF CALLED YOUTH: _______________

DATE YOUTH STARTED VOLUNTEERING: ____________ DATE FINISHED: _________________

TYPE OF VOLUNTEER:

___Y.E.S. ___YCE ___Of ce Help ___Disaster Services ___Health & Safety ___Internship

___Other (Please Explain) _____________________________________________________________



American Red Cross Starter Kit

STEP 3: Name Your Club

Resources:Guidelines for Naming Your Club•Red Cross Brand Standards•

Guidelines for Naming Your Club

The best name for your club is (School Name Here) Red Cross Club.

Refer to the following pages for brand standard policies. These directions must be followed everytime your club creates a printed publication (i.e. yer, poster, etc.) that has the Red Cross’ logo on it.

If you have questions about brand standards, contact the marketing department of the AmericanRed Cross Bay Area Chapter:

Patricia MurinoManager of Creative [email protected](415) 427-8154




American Red Cross Brand Standards

Logo Clear Space

A minimum clear space equal to one arm of the cross (1x) must be maintained at all times around the logo. No graphicelements or typogrpahy (except the inclusive elements of the signature lockup, such as unit names should impede thisminimum clear space. Whenever possible, keep a larger clear area.

Logo Color

Shown below are the four ways to correctly use our logo beginning with the recommended color version (1) and ending byusing the logotype alone (4).

Color Palette

1x[1x[ A[

A[

1 2 3 4

Typefaces

Akzidenz-Grotesk

Georgia




American Red Cross Brand Standards

Logo Violations

The following samples are the most common misuses of the American Red Cross logo. If you are unsure about whether adesign meets graphic standards, e-mail us at [email protected], and we’ll respond promptly.




STEP 4: Create a Constitution

Resource:Sample Constitution•

Red Cross Club Sample Constitution

NAMEThis organization shall be known as the [High School Red Cross Club](herein referred to as the Club).

OBJECTIVEThe purpose of the club shall be:A. To assist the school and the American Red Cross in instituting, encouraging and executing

projects and services in cooperation with the American Red Cross Bay Area Chapter,B. To promote unity of action in projects,

C. To facilitate the cooperation of its members,D. To discover the needs of and stimulate service to its school, community and nation;E. To develop better human relations by performing services which bene t the global community.

MEMBERSHIPA. Membership shall consist of high school students (grades 9-12).B. Club members should possess responsibility and the qualities necessary for leadership.C. Club members should possess an interest in the ideals and principles of the

American Red Cross.D. At least one club member must be designated to attend the monthly youth executive board

meetings in order to keep the club informed of upcoming events and projects.

OFFICERSA. The organization shall have the following of cers: a. The President

i. Shall preside at all meetings.ii. Shall maintain general responsibility of all activities.iii. Shall uphold the primary responsibility of maintaining contact with the Red Cross youth

services manager. b. The Advisor

i. Shall serve as a chaperone and support for the organization.ii. Shall provide a convenient location for the club members and of cers to meet for

meetings and other needed gatherings.iii. Shall ensure that all activities which the youth participate in are approved by the

Red Cross youth services manager. c. The Vice President

i. Shall undertake the role of president when necessary.ii. Shall serve as chairperson of designated committees.

d. The Secretaryi. Shall maintain records of all meetings, reports, plans and decisions.ii. Shall inform members of meetings as authorized by the president and advisor.iii. Shall record the outcomes of activities and meetings and report them to the designated

Red Cross Club Facebook page and the Red Cross youth services manager.




d. The Treasureri. Shall maintain the general bookkeeping of the club’s funds.ii. Shall document, dispense and deposit all monetary transactions.

e. The Historiani. Shall develop a scrapbook which documents the club’s projects throughout

the school year.

COMMITTEESA. The president shall appoint the chairmen of needed committees deemed necessary to

ful ll club initiatives and projects.

MEETINGSA. The club shall meet monthly.

a. Time and date shall be determined by the club.B. Special meetings may be called by the president with the endorsement of the advisor.

ANNUAL REQUIRED ACTIVITIESA. Preparedness

a. Club shall complete One Minute Preparedness Announcements at club’s high school.i. One Minute Preparedness Announcements are available through the Red Crossyouth services manager or club’s nearest Red Cross Of ce.

B. Blood Servicesa. Club shall arrange an annual blood drive.

i. Blood drive may be held on club’s campus or a convenient location for the club’sneighborhood community.

C. Fund Developmenta. Club shall host a fundraiser to bene t the American Red Cross Bay Area Chapter.

i. Of cers are to brainstorm fundraiser ideas.ii. Approval of fundraiser idea must be given by the advisor and Red Cross youth

services manager.D. Leadership Development and Youth Empowerment

a. Club shall send a representative to the annual Leadership Development Center (LDC).E. Volunteer Recruitment

a. Club shall recruit and promote volunteerism and volunteering for theAmerican Red Cross.

F. Free Choicea. Club shall vote and majority will choose one last annual activity that serves to promote,

fundraise or educate others about a speci c line of service of the American Red Cross.




STEP 5: Create Job Descriptions

Resources:Of cer Job Descriptions•

Of cer Job Descriptions

PresidentThe president presides at the meetings, maintains general responsibilities of all activities, andupholds primary responsibilities to maintain contact with the Red Cross youth services manager.

Vice PresidentThe vice president undertakes the role of the president and assists them in administrative dutieswhen necessary in addition to serving as the chairperson of designated committees.

Secretary

The secretary maintains records of all meetings, reports, plans, and decisions and reports them tothe Red Cross youth services manager. The secretary informs members of meetings as authorizedby the president and oversees the ow of information between club members, of cers and the RedCross youth services manager.

Treasurer The treasurer maintains general bookkeeping of all club funds and documents, dispenses anddeposits all monetary transactions that the club makes. The treasurer will keep track of all income,expenditures and budgeting requirements for all events and activities the club participates in.

HistorianThe historian develops a scrapbook documenting all club projects, activities and events that the clubparticipates in. The historian will be required to photograph and transcribe all major events includingfairs, volunteer activities, partnership collaboration and any other activity the club participates inthroughout the year.

Club MemberAs a club member, you will be expected to uphold the mission statement of theAmerican Red Cross.




STEP 6: Recruit Members for Your Club

Resource:How to Recruit Club Members•

How to Recruit Club Members

Facebook Facebook is a great way to recruit members. The Red Cross has already created a Facebook pagefor you to use. You can invite your Facebook friends to join the page and you can post informationabout club meetings. It is important to use Facebook frequently to keep in contact with the membersof your club. Our Facebook page’s of cial name is “American Red Cross Bay Area Youth Services”and can be accessed by typing the of cial name into Facebook’s search eld.

FlyersFlyers can be an important tool for recruiting members. The more visible your club is on campus,the more students will know about it. If your school allows it, try to post yers around the school

frequently. If your school doesn’t allow yers to be posted, research other locations and ways todistribute yers to other students. Posting yers on bulletin boards or passing them out duringclasses are great ways to reach students. Be clever! Does your school allow you to put a big banneron a wall or in the quad area? Get together with your members to paint one. Can you place yers inthe student union, cafeteria, resident hall bulletin boards, school newspaper, publications or in thebookstore? Find out!

Tips for an Effective Flyer (Refer to Appendix B: Marketing Materials)▪ Big font▪ Brief language▪ Include a graphic or two▪ Include contact information (phone number, Web site address or email address)▪ Put your rst meeting’s time and date.

A yer may be the only contact a student has with you and your club before the rst meeting, soit’s important to include the rst meeting’s time and date. Also, remember to use of cial Red Crossbrand standards. See the appendix for sample yers.

TablingSome schools allow clubs to set up tables to recruitmembers. If your school allows it, then try to set up atable. It’s a great way to meet other students and givethem information. Meet with club members to gure out

when people can work at the table.Try to set up the table in areas that students often walk by. Contact your local Red Cross of ce to see if theyhave a banner you can use or paint one yourself to hangin front of the table.




What items should you include on your table? Here are some suggestions:

▪ Mini yers that include contact information, meeting times and dates.▪ Email sign up sheet (refer to Appendix A).▪ Information about the Red Cross. (The Red Cross can supply you with professionally printed yers

or brochures).▪ Fun items you or your advisor can obtain from the Red Cross such as key

chains or whistles.

Other Recruitment Methods

▪ Put an ad in the school newspaper.▪ Announce it over your school’s PA system.▪ Make a short three minute presentation at the beginning of class.▪ Send an email to teachers asking them to announce the club.▪ During events such as a blood drive, set up an information table about your club.▪ Make or buy club t-shirts to wear around campus announcing you are a member of your

Red Cross club.▪

Attend meetings of other clubs with similar interests and see if members would be interested in joining or partnering with your club (such as Key Club or any other community service club).▪ If on a college campus, contact departments with students that may be interested in the

Red Cross mission (such as the nursing or social work departments).




STEP 7: First Meeting and Related Activities

Resources:Sample First Meeting Agenda•Youth Volunteer Opportunities•Suggested Monthly Activities•Club Materials: Refer to Appendix A•

Sample First Meeting Agenda

Opening Statements 1.

Of cers Introductions 2.

Introduction of Of cers Responsibilities 3.

Orientation Presentation4.

Overview of Red Cross Club Policies 5.

Overview of Constitution & Code of Conduct 6.

Overview of Members Responsibilities 7.

Introduction of Club Activities (brainstorming) 8.

Open Discussion of Club Activities (brainstorming)9.




Youth Volunteer Opportunities

Blood Services

Host a blood drive at your school and recruit donors, arrange appointments, act as•

an escort, and serve refreshments.

Health and Safety

Attend a CPR and First Aid training. •

Encourage a teacher to get trained in CPR and First Aid. •

Attend CPR Saturday. •

At age 16, become an American Red Cross Instructor and assist in teaching•

lifesaving skills.

Preparedness

Distribute vital information about personal preparedness on your campus, in your•

community, and to your family and friends.

Get trained to become a Community Disaster Preparedness Instructor and deliver•

presentations on your campus and throughout your community.

Sign up your school for the Ready Rating Program to get them better prepared for•

an emergency or disaster.

Disaster Services

Participate in “The Great ShakeOut”. •

Sign up your school as a Red Cross shelter site.•

Take disaster training courses, such as Introduction to Disasters, Ful lling Our•

Mission, and Shelter Operations and Simulation.

Help to clean and maintain the ERVs.•




International Services/Services to the Armed Forces

Spread awareness and raise funds for international disaster relief. •

Bring the Exploring Humanitarian Law (EHL) curriculum into your classroom. •

Organize a fundraiser/awareness event to bene t the Measles Initiative and Malaria•

awareness campaigns.

Support the Chapman-Holcombe International Internship Program.•

Comm nity O treach and Events

Distribute Red Cross information at school and local community events. •

Write stories about your activities in your school or community newspaper. •

Assist at Red Cross events around the Bay Area.•

F ndraising

Innovate new ways to fundraise and give back to the Red Cross. •

Arrange activities such as raf es, gift wrapping, restaurant nights, bake sales, and•

coin competitions, which bene t Red Cross initiatives.

Leadership Development

Start a Red Cross Club at your school and serve on the Youth Executive Board. •

Attend the Leadership Development Center. •

Apply to be a Summer Intern at the American Red Cross Bay Area Chapter. •

Participate in the Youth For Chinese Elderly Program. •

Be selected to serve on a County Leadership Council or the Board of Directors. •

Join a Youth Engaged in Service Team.•




S ggested Monthly Activities

September is Preparedness Month

October is Fire Safety Month

National Service Day: America’s Safe School Week National Service Day: Fire Prevention Week

National Service Day: Make a Difference Day

National Service Day: National Peer Helpers Day

November is Choking Safety and Awareness Month

National Service Day: International Acts of Kindness Week

National Service Day: Hunger and Homeless Awareness Week

National Service Day: National Family Volunteer Day

December is the month to Give the Gift of Preparedness!

National Service Day: International Volunteer Day

National Service Day: World AIDS Day

Jan ary is Measles Awareness and Blood Drive Month

National Service Day: Martin Luther King Day of Service

Febr ary is AIDS Awareness and Pet Safety Month

March is Red Cross Month!

National Service Day: Read Across America Day

April is Earthquake Awareness Month. It’s also the month in which the National Youth Institute is held.

National Service Day: National Volunteer Week

National Service Day: Earth Day

National Service Day: National Organ Donation Awareness Week

May is the month to select new leadership for your club!

J ne is the month new presidents attend trainings.

National Service Day: Join Hands Day

J ly is the month Leadership Development Center (LDC) is held.

A g st is the month to prepare your club for the upcoming school year.




STEP 8: Create a Budget

Resources:Budget Guide Sheet•

Budget Guide Sheet

Budgeting can be complicated. The main things you must think about when budgeting for an eventis yourEXPENSES & INCOME. Here are a couple of examples:

A) Internal to Red Cross (i.e. events)a. Expenditures (money spent)

i. Price for venue and price for setting up a booth ii. Expenditures for amenities such as tables, decoration, drinks and food iii. Expenditures for transportation for club members (if needed)

b. Income (money coming in) i. Ticket prices ii. Number of tickets iii. Multiply number of tickets by the ticket prices to get revenue

c. Revenue i. Income – expenses = pro t

B) External to Red Cross (i.e. candy sales)a. Expenditures

i. Cost of purchasing boxes of candy from a wholesale company (Costco). One boxis a single unit.

ii. For each similar type of box of candy, multiply the amount of the units by the saleprice. Add the totals from each different type of candy purchased. iii. If you purchase 10 boxes of candy at a time at an average of $15 per box, your

expenses will be $150. (10 x $15.00).b. Income

i. Sell single units of candy at $.50 with bags each holding 30 pieces.ii. If you buy 10 boxes that hold 32 pieces of candy and sell each unit at $.50, your

pro t margin will be $240 (32 x 10) = 320 x .50 = $ 240.c. Revenue

i. Income (240) – Expenses (150) = $90

Note: These examples are just to give you an idea of what kind of things you need to take accountof when doing a budget. These examples are to help give you a concept of things to think about andNOT to be followed as actual budget projections.




STEP 9: Communicate Regularly withthe American Red Cross Bay Area Chapter

Please email or call:85 Second Street, 8th FloorSan Francisco, CA 94105Tel (415) 427-8169Fax (415) [email protected]

Resources:Red Cross Club Monthly Progress Report•Refer to Appendix D: Web Resource Pages•

Communication with Red Cross Unit

Designate one of your members (usually the club president) as the primary contact person for theAmerican Red Cross Bay Area Chapter. This student leader will be expected to provide reports totheir Red Cross advisor and the youth services department every month by email.

The American Red Cross Bay Area Chapter has developed a new Facebook page to help youcommunicate with the chapter as well as other youth clubs throughout the Bay Area. Create anaccount on Facebook.com if you have not already and search for the “American Red Cross Bay AreaChapter Youth Services.” Become a fan and get all the latest updates about Red Cross Clubs, theAmerican Red Cross Bay Area Chapter and national Red Cross activities.

If you already have a Facebook account, become a fan at

http://www.facebook.com/American-Red-Cross-Bay-Area-Chapter-Youth-Services




Red Cross Club Monthly Progress Report

School: ________________________ County: __________________ Date: ______________ Completed By: ________________________ Position: _______________________________

Club Meeting AttendanceDate Total members in attendance New members in attendance

Youth Volunteer Application forms must be completed for all regular members.

Fundraising Activity

Date Activity Amount of fundsraised

Target for funding event(National Convention, Club, Disaster Relief

Fund, Service Activities, Measles, etc.)

Number ofvolunteers

Red Cross Community Service Activities

Date Activity Description Number ofvolunteers

Number of peopleserved

Number ofmaterials

distributed

Upcoming Events

Date Activity Description Number of Volunteerssupporting event

Number of peopleexpected to attend

event

Other News/Updates/Questions (i.e. elections, change in of cers or advisor, etc.): _____________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________

Send completed report by the rst day of each month (email preferred): American Red Cross Bay Area ChapterAttn: Preparedness and Youth Services Department85 Second St, 8 th Floor San Francisco, CA 94105 Phone: (415) 427-8169 Fax: (415) 427-8022 Email: [email protected]




STEP 10: Fundraising

Resources:Step-by-step Fundraising Ideas•Fundraising materials: Refer to Appendix C•

Step-by-Step Fundraising IdeasHere are some great ideas on how to raise money for your club or to support local, national orinternational Red Cross efforts. Many of these ideas include using a table, banner and of cial RedCross materials such as pamphlets or information cards. All of these items can be obtained fromyour local Red Cross of ce in the Bay Area so don’t be afraid to ask! Fill out and include informationon Request for Fundraising Approval Form (refer to Appendix C). Please let us know the quantitydesired, when you need them by and who they are for.

After your fundraising event, you have a few options of where you can have your club’smoney deposited:

Your school may maintain an account for registered clubs. If so, then you can submit and deposit1.the money raised into the school account. (Some schools may not have this option, see #2.)Submit the money raised to the general Red Cross youth services account in your county.2.You may choose to combine both options, keep some money for your club at the school account3.and donate some to the Red Cross youth services program.

If you are a high school student attending any of fundraising events off campus, remember,youmust get a permission slip signed by your parent or guardian.

F ndraising Ideas ▪ Raf e ▪ Bake Sale▪ Candy Sales ▪ Gift Wrap Services▪ Sports Game Item Selling ▪ Restaurant Night▪ Charity Dance ▪ Make Change With Your Change▪ Charity Bowl




Raf e

Description:Organize raf e to take place during a school event.

What Yo Need:Volunteers to solicit prize donations, volunteers to sell tickets during event, raf e tickets and prizes.

What Yo Do:Contact the American Red Cross Bay Area Chapter and send completed Request for1.Fundraising Approval and Fund Raising Activity/Event Budget Worksheet forms to [email protected] permission from your school to sell tickets at the event. If you decide to set up a table2.near the entrance of the event, be sure to reserve a table and chairs from your school.Contact local businesses and ask for raf e prize donations. You can call or send a letter3.(example letter available in appendix) to solicit donations. Remember to track what businessesdonate and send a thank you card for whatever you receive.Buy raf e tickets. Most party stores sell them.4.Sell tickets at the event. Bring a big bucket or box to put all sold tickets in. Make sure you ask 5.ticket buyers to write their name and phone number on the tickets.When the raf e is over, draw the winning tickets, contact the winners and distribute prizes!6.Complete a Fundraising Event Re ection Worksheet and return it to the youth services7.department at [email protected].

Ideas:When choosing a location to sell tickets, think of big gatherings. Your club could set up a table inthe quad and sell tickets before an event that is happening later in the evening, such as a sportsgame or performance. Members could also personally sell tickets to family members and friendsbefore the event.




Ba e Sale

Description:Sell baked goods to students or faculty to raise money.

What Yo Need:A location, table, baked goods, yers/posters to advertise event beforehand, a banner to hangon the table to advertise what is being sold, a box to collect money in and volunteers to sellbaked goods.

What Yo Do:Contact the American Red Cross Bay Area Chapter and send a completed Request for1.Fundraising Approval form and Fund Raising Activity/Event Budget Worksheet [email protected] approval from your school to sell food.2.Talk with your club about where to hold the event and when people are available to work 3.at the table.Get members to sign up to bring baked goods.4.Post yers or posters around to advertise the upcoming bake sale.5.

Reserve a table and chairs for the day of the bake sale from your school.6. On the day of the bake sale, hang a banner in front of the table announcing the bake sale and7.where the proceeds will go.Consider having information about the Red Cross and your club available on the table. It’s a8.great time to recruit new members!Complete a Fundraising Event Re ection Worksheet and return it to the youth services9.department at [email protected].

Ideas: Baked goods that are Red Cross themed would be fun and eye catching. Perhaps members couldbake red-and-white cupcakes by adding red dye to the batter and using vanilla frosting. Baking red

velvet cake would work as well.In addition, consider setting up a table with baked goods in the faculty lounge at your school. If youcan get permission from the school, set up a table with baked goods before teachers arrive in themorning and leave a donation bucket on the table.




Candy, Snac or Healthy Treat Sales

Description:Sell candy to students to raise money for your club.

What Yo Need:Bulk candy, decorated boxes to carry candy around in, a small box or envelope to store money inuntil all the candy is sold and the Candy Fundraiser Tracking Form included in this guide.

What Yo Do:Contact the American Red Cross Bay Area Chapter and send a completed Request for1.Fundraising Approval form and Fund Raising Activity/Event Budget Worksheet [email protected] approval from your school to sell candy, snacks or treats.2.Have club members sign up to sell food.3.Buy bulk food from a warehouse store like Costco or Sam’s Club. Figure out beforehand how4.much food should be bought. If you buy too much, you will be stuck with it later and it will hurtyour pro ts.Have members decorate a box to sell food out of and make sure each has an envelope or small5.

lock box to put money in.Distribute food to members. Use the spreadsheet included in this guide to document who in6.your organization has taken food to sell and how many pieces.When everything has been sold, have the treasurer collect all the money or leftover food. Have7.the treasurer count the money and document it on the spreadsheet. Put the money in a safeplace until you submit it to the youth services department.Complete a Fundraising Event Re ection Worksheet and return it to the youth services8.department at [email protected].

Ideas:When decorating boxes to sell food out of, clearly state it is for sale on the box and where themoney will go. This will catch the eye of students who may not necessarily know the seller.

Consider taping wallet cards about the Red Cross to each candy bar. To obtain wallet cards, pleaseinclude the request in your Request for Fundraising Approval form.




Holiday Gift Wrap Services

Description:Set up a booth at a local store during the holidays towrap gifts and solicit donations.

What Yo Need:

A location, gift wrap, ribbon, tape, scissors, a bannerannouncing the gift wrap service, a collection jar,information about the Red Cross and club members whoknow how to gift wrap presents.

What Yo Do:Contact the American Red Cross Bay Area Chapter and send a completed Request for1.Fundraising Approval form and Fund Raising Activity/Event Budget Worksheet [email protected] local businesses to obtain permission to offer gift wrapping to shoppers who have2.made a purchase at their stores. Sometimes merchants require a contracts but most of the timethey do not. Instructions for obtaining a Certi cate of Insurance is located in the appendix.Ask if the business can supply you with a table and chairs.3.Some businesses also provide the gift wrap materials for non-pro ts to use. If your business4.doesn’t provide materials, consider asking other local merchants to donate supplies. You can callother businesses or send them a letter to solicit donations. Remember to send a thank you cardfor whatever you receive (example donation letter and thank you note in appendix).Have club members sign up for speci c hours during the day(s) set by the business to gift5.wrap items. Make sure there are enough people at all times to work at the table. If high schoolstudents are gift wrapping items, make sure there is an adult chaperone around to supervise atall times and that each member has lled out and turned in a parental consent form.On the day of the event, place a sign on the table being used to announce the gift wrapping6.service, letting shoppers know the services are being offered by an American Red Cross youth

club and suggesting they can make a donation to the Red Cross for the club’s services.Place a decorated tip jar on the table for customer donations.7.Complete a Fundraising Event Re ection Worksheet and return it to the youth services8.department at [email protected].

Ideas: Consider having of cial Red Cross pamphlets and materials on the table for customers to take.Please make note of your need for materials on the Request for Fundraising Approval form when yousubmit it.

Be polite and respectful of donors because you are representing the Red Cross. You are wrappingfor donations only. Remember, you are not charging to gift wrap items and it’s up to the donor whatthey decide to contribute.

Accept only check and cash donations. Checks should be made out to “American Red Cross.”

Do not have food or drinks other than water on the gift wrap table. Take turns taking breaks toget food.

No kidding around, swearing, any crude language or gossiping in front of donors or any otherinappropriate behavior.




Sports Game Item Selling

Description:Sell water bottles and handwarmers at school sponsored sports games.

What Yo Need:Water bottles, handwarmers, signs, table, chairs and carrying boxes.

What Yo Do:Contact the American Red Cross Bay Area Chapter and send a completed Request for1.Fundraising Approval form and Fund Raising Activity/Event Budget Worksheet to [email protected] permission from school administration to sell items at sports games.2.Contact your local Red Cross to see how you can obtain water bottles and handwarmers from3.the Red Cross store.Organize club members to sell items at sports games after school. Decide if club members want4.to set up a table near the entrance of the game or if they want to carry items around the stands.If you decide to set up a table near the entrance of the game, be sure to reserve a table and5.chairs from your school.

If club members want to carry items around the stands, they should design a box to sell items6. out of (similar to the boxes vendors sell food out of in the stands during baseball games).Complete a Fundraising Event Re ection Worksheet and return it to the youth services7.department at [email protected].

Ideas:Consider obtaining shirts that have the Red Cross logo on them to wear while selling items.Also consider taping of cial Red Cross information cards to each item beforehand.




Resta rant Night

Description:Organize a fundraiser in collaboration with a local restaurant.

What Yo Need:A restaurant that gives organizations a percentage of all sales made in the organization’s name and

yers announcing the event.What Yo Do:

Contact the American Red Cross Bay Area Chapter and send a completed Request for1.Fundraising Approval form and Fund Raising Activity/Event Budget Worksheet to [email protected] to restaurants in the community to see if they will give you a percentage of the pro ts made2.from food sales made in your club’s name. Be sure to ask for a manager when you call or visit arestaurant. If you nd a restaurant that will sponsor your event, set up a night and timeframe withthe restaurant to invite people to come and eat.Design a yer to give to club members, friends and other students. Include the date and location3.of the fundraiser on the yer (and be sure to specify that the person has to give the yer to theirrestaurant server for their purchase to go toward your club.) Upload the yer to distribute itthrough email as well.Complete a Fundraising Event Re ection Worksheet and return it to the Youth Services4.Department at [email protected].

Ideas:Restaurant chains often host these types of fundraisers. Try to promote your event to as manystudents and parents as possible when advertising your event. If it is permitted, consider passingout yers to patrons outside the restaurant on the night of your fundraiser.

Some restaurants let fundraisers have a section of the restaurant to themselves. If your restaurantallows this, consider asking if you can decorate your section with red balloons and place informationcards about the Red Cross on tables.




Ma e Change With Yo r Change

Description:Collect loose change from students to raise funds to support American Red Cross services oryour club.

What Yo Need:

Decorating supplies such as markers and paper and containers such as coffee cans, milk jugs orlarge water bottles if you are collecting within your school (contact your local Red Cross to receiveof cial collection cans for collections in the community).

What Yo Do:Contact the American Red Cross Bay Area Chapter and send a completed Request for1.Fundraising Approval form and Fund Raising Activity/Event Budget Worksheet [email protected] your fundraiser through yers, posters and class announcements.2.Decorate containers and write what the money is going toward on the container.3.Collect students’ loose change.4.When the fundraiser is over, take coins to a bank and have them make out the check to5.American Red Cross. Turn the check into the youth services department.Complete a Fundraising Event Re ection Worksheet and return it to the youth services6.department at [email protected].

Ideas: Have a competition between classes to see who can collect the most. Reward the winning classwith a pizza party or root beer oat party. Try to get food donated from a local vendor.




Charity Bowl

Description:A two hour bowling party to bene t the American Red Cross or your club.

What Yo Need:A bowling alley willing to participate, bowlers and prizes

What Yo Do:Contact the American Red Cross Bay Area Chapter and send a completed Request for1.Fundraising Approval form and Fund Raising Activity/Event Budget Worksheet to [email protected] a local bowling alley and reserve lanes for a night of bowling.2.Divide your club into teams. There should be four or ve members to a team. Encourage club3.members to invite their friends to join their teams.Encourage each team member to obtain a minimum of $50 in pledges.4.Solicit prize donations from local vendors such as restaurant certi cates. Remember to track 5.what business donate and to send a thank you card for whatever you receive.After the event is over, award prizes to the winning teams!6.Complete a Fundraising Event Re ection Worksheet and return it to the youth services7.department at [email protected].




Appendix

A. Club Materials:▪ Email Sign-Up Sheet▪ Club Membership Information Form▪ Youth Executive Board Meeting Schedule

B. Marketing Materials: ▪ Sample Mini Flyers▪ Sample General Flyer

C. Fundraising Materials:▪ Request for Approval of Fundraising Instructions▪ Request for Fundraising Approval▪ Fundraising Activity/Event Budget Worksheet▪ Fundraising Event Re ection Worksheet▪ Sample Request In-Kind Donation Letter▪ Sample Donation Thank You Letter▪ Instructions for Obtaining a Certi cate of Insurance▪ Food Sales Fundraiser Tracking Form

D. Web Resource Pages: www.redcross.org www.redcrossbayarea.org www.redcrossyouth.org http://www.facebook.com/American-Red-Cross-Bay-Area-Chapter-Youth-Services




Email Sign Up SheetPLEASE PRINT CLEARLY

Name Email

1. __________________________________________ _____________________________________

2. __________________________________________ _____________________________________ 3. __________________________________________ _____________________________________

4. __________________________________________ _____________________________________

5. __________________________________________ _____________________________________

6. __________________________________________ _____________________________________

7. __________________________________________ _____________________________________

8. __________________________________________ _____________________________________

9. __________________________________________ _____________________________________

10. _________________________________________ _____________________________________

11. ________________________________________ _____________________________________

Your name and email will be added to our club’s email list.




Club Membership Information

NAME: ___________________________________ __________________________________ FIRST LASTADDRESS: _______________________________ ______________________ __________ STREET CITY STATEZIP: _________________________________________

CELL PHONE: ( _____ )_____________________ HOME PHONE: ( _____ )____________ DATE OF BIRTH: _____/_____/_____ EMAIL: _______________________

MAJOR(S): __________________ GRADE LEVEL: _____________________

VOLUNTEER INFORMATION

Please circle the times you are available for events:

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

8 – 9 a.m. 8 – 9 a.m. 8 – 9 a.m. 8 – 9 a.m. 8 – 9 a.m. 8 – 9 a.m.

9 – 10 a.m. 9 – 10 a.m. 9 – 10 a.m. 9 – 10 a.m. 9 – 10 a.m. 9 – 10 a.m.

10 – 11 a.m. 10 – 11 a.m. 10 – 11 a.m. 10 – 11 a.m. 10 – 11 a.m. 10 – 11 a.m.

11 – 12 p.m. 11 – 12 p.m. 11 – 12 p.m. 11 – 12 p.m. 11 – 12 p.m. 11 – 12 p.m.

12 – 1 p.m. 12 – 1 p.m. 12 – 1 p.m. 12 – 1 p.m. 12 – 1 p.m. 12 – 1 p.m.

1 – 2 p.m. 1 – 2 p.m. 1 – 2 p.m. 1 – 2 p.m. 1 – 2 p.m. 1 – 2 p.m.

2 – 3 p.m. 2 – 3 p.m. 2 – 3 p.m. 2 – 3 p.m. 2 – 3 p.m. 2 – 3 p.m.

3 – 4 p.m. 3 – 4 p.m. 3 – 4 p.m. 3 – 4 p.m. 3 – 4 p.m. 3 – 4 p.m.

4 – 5 p.m. 4 – 5 p.m. 4 – 5 p.m. 4 – 5 p.m. 4 – 5 p.m. 4 – 5 p.m.

5- 6 p.m. 5- 6 p.m. 5- 6 p.m. 5- 6 p.m. 5- 6 p.m. 5- 6 p.m.

6 – 7 p.m. 6 – 7 p.m. 6 – 7 p.m. 6 – 7 p.m. 6 – 7 p.m. 6 – 7 p.m.




JOIN the (name of school)American Red Cross Cl b

Insert DateInsert Time

Insert location 1Insert location 2Insert location 3 Would you like to:

• Get involved in your community?• Fundraise to help others locally, nationally and globally?• Help organize blood donations?• Learn more about the Red Cross and get certi ed in

CPR and First Aid?

For more info, please email ([email protected])

Build leadership skills while leaving lasting impressions in yourcommunity. Get involved with the American Red Cross!

Flyer Sample




JOIN the(name of school)

American Red Cross Cl b

Area for any additional information if needed.

Insert DateInsert Time

Insert location 1Insert location 2Insert location 3

WOuLD YOu LIkE TO: • Get involved in your community?• Fundraise to help others locally, nationally

and globally?• Help organize blood donations?• Learn more about the Red Cross and

get certi ed in CPR and rst aid?

LEARN ABOuT:• Item 1

• Item 2

• Item 3

• Item 4

• Item 5

For more information, please email ([email protected]) Build leadership skills while leaving lasting impressions in your community.Get involved with the American Red Cross!

Flyer Sample (using colors from secondary color palette)




JOIN the (name of school)American Red Cross Cl bInsert Date, Insert TimeInsert LocationInsert Location

WOuLD YOu LIkE TO: • Get involved in your community?• Fundraise to help others locally, nationally and globally?• Help organize blood donations?• Learn more about the Red Cross and get certi ed in CPR and rst aid?

For more information, please email ([email protected])

Build leadership skills while leaving lastingimpressions in your community.

Get involved with the American Red Cross!

Flyer Sample (using colors from secondary color palette)




Request for Fundraising Approval Directions: Please complete and submit this form to Youth Services at least four weeksprior to the proposed fundraising activity. Approval for the activity will be a signed copyof this request returned to you within ten days of receipt or you

Today’s date: ____________ Date(s) of proposed activity: __________________________________ Name of proposed activity: _____________________________________________________________

Location of activity:____________________________________________________________________ Club name & contact information (email, phone, address) :___________________________________ _____________________________________________________________________________________

Brie y describe the proposed fundraising activity. What is the purpose of the activity? Whattechniques will be used? (Attach an additional sheet if necessary)

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ________________________________________________________________________________

Who is responsible for organizing the proposed activity? Please list name, email and phone number. ____________________________________________________________

What is the fundraising goal for the proposed activity? ___________ (Attach a copy of the Fundraising Activity/Event Budget Worksheet. Authorization will not be given ifan approved budget is not attached to the request.)

I certify that the information provided above accurately re ects the fundraising intent described.

Signature:________________________________ Date:_____________

Club Advisor’s Signature:___________________ Date:____________ Print Name of Club Advisor: _________________ Advisor’s Phone ________

Of cial Use Only

Approved by: _____________________________ Date: _________________

Fax this form to (415) 427-8022 or email it to [email protected].




Fundraising Activity/Event Budget Worksheet

Name of proposed activity:________________________________________________________________ Date(s) of proposed activity: ______________________________________________________________ Club name and contact information (email, phone, address) :___________________________________

REVENuE

Ticket Sales ($_______ per ticket)Sponsorships/UnderwritingRaf e Ticket SalesStraight ContributionsOther IncomeTOTAL PROJECTED REVENuE $

EXPENSES

Venue (site rental)Music/Band/Entertainment

Catering/Food

Beverages

Decorations

Equipment Rental (helium tank, bbq grill, etc.)

Photographs (photographer, lm, prints)

Parking (valet)

SecurityInvitations (printing)

Postage (invitations, yers, publicity)

Programs (printing, copying)

Miscellaneous (please de ne)

TOTAL PROJECTED EXPENSES $

EXPENSE RATIO (expenses divided by revenue)

PROJECTED NET INCOME $

Complete this form online, fax this form to (415) 427-8022 or email it to [email protected]




Fundraising Event Re ection Worksheet

Complete this worksheet after each fundraiser the club nishes! Steps to take during and after your event:

Take photos during you event.1.

Write a story about your event to be featured in our Cross Talk newsletter or your2. school newspaper.Turn in any money raised into the youth services department. 3.

American Red Cross Bay Area Chapter Attn: Preparedness and Youth Services Department85 Second St., 8 th Floor San Francisco CA 94105

Post photos and a summary about your event on the “American Red Cross Bay Area Youth4.Services” Facebook page.Fax the completed sheets to (415) 427-8022 or email it to [email protected].

Event Information

Event Title: _______________________________________________ Event Date: ______________________________________________ Club Name and Contact Information: _________________________ Amount of Money Raised: $ _________________________________

CrossTalk Newsletter

Please write a detailed story about your event. Include who, what, where, when and how elements

when writing your story. Include any memorable moments or happy surprises. Feel free to type yourstory and attach it or write it here: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

Complete this form online or fax this form to (415) 427-8022 or email it [email protected]




Sample Request In-Kind Donation Letter

Address of Business or PersonCity, State, ZipAttn: (Contact in Organization)

00/00/0000

Dear Business or Person:

It’s that time again! We are pleased to inform you that our annual American Red Cross YouthServices Gift Wrap fundraiser will be held this year for 14 days during late November and Decemberat Serramonte Mall in Daly City. This annual fundraiser raises needed funds to support our RedCross youth leadership programs. Funds raised provide scholarships for high school studentsparticipating in our annual Leadership Development Center, Red Cross National Convention andLeadership Conferences, and in support of youth leadership programs and community serviceprojects. The scholarships support student attendance from low income families. These scholarshipsare vital to our program’s success, ensuring that we can continue to provide leadership opportunitiesto all students in the Bay Area.

The Leadership Development Center is held at Mills College in Oakland annually in July. Thisovernight camp is designed to build strong leaders and positive relationships among Bay Area youth(entering grades 9-11). Students gain experience and training in team-building, leadership roles,CPR and rst aid, disaster and emergency preparedness, HIV/AIDS awareness and InternationalHumanitarian Law. Workshops include diversity issues, public speaking, trust activities, communitycircles, fun and challenging group games, and much more.

We are asking Costco biz/person to donate gift wrap supplies, especially gift wrap, for ourfundraiser, so that money to purchase these supplies is not subtracted from our funds raised. Yourdonation will help our youth to reach their goals and have more opportunities to be ready to serve inour communities. Our programs are marketed on our Web page as well as through direct mailings toschools. We would be grateful for your support. Donations can be sent to the address below or wecan pick them up! Thank you.

Sincerely,

Your NamePresident of High School Red Cross ClubTX ID # # 94-3045430




Sample Donation Thank You Letter

Business or PersonAddress of Business or PersonCity, State, ZipAttn: (Contact in Organization)

00/00/0000Dear Business or Person:

Thank you for your generous gift of four golf passes valued at $31.00 on June 2, 2009. Donationsfrom caring individuals like you enable us to help people in times of crisis, no matter when or wheredisaster strikes.

The American Red Cross Bay Area Chapter is governed by volunteers and supported by communitydonations to help residents in six counties to prevent, prepare for and recover from disasters. TheRed Cross also performs the vital role of connecting U.S. military families torn apart by war, terrorismand natural tragedy.

Our Red Cross team of nearly 2,000 personnel, 95% of which are volunteers, are all dedicated tosaving lives. In 2009, American Red Cross Bay Area Chapter mobilized relief to families affectedby nearly 500 disasters, teach more than 209,000 people how to prevent, prepare for and respondto crisis situations and delivered over 2,000 emergency messages from local families to their lovedones in the armed forces.

For the most up-to-date information about how we put your donation to work, please visit the newssection of our website at http://www.redcrossbayarea.org/news

Thank you again for your kindness. Your support makes our work possible; we could not do itwithout you.

Sincerely,

Your NamePresident of High School Red Cross Club




Instructions for Obtaining a Certi cate of Insurance

If your club would like to hold an event, the venue that you choose to use may require a Certi cate ofInsurance from the American Red Cross. It is important that you ask the contact at the venue if theyrequire a Certi cate of Insurance well in advance, because you will need time to submit all of theproper paperwork.

Obtaining a Certi cate of Insurance may vary between institutions. The following are some generalguidelines. The process may take a few weeks so begin early!

Contact the owner of the venue and ask if they need a Certi cate of Insurance from the1.American Red Cross.

If they require a Certi cate, ask them for a letter/contract that outlines exactly what they want2.covered by insurance, event details and the date of the event. This letter/contract may have tobe issued by the venue’s insurance company.

After you obtain a letter/contract from the venue, submit it to the youth services department [email protected]. The department will process it with our insurance company andsecure a certi cate of Insurance.

The youth services department will return the Certi cate of Insurance to you and contact4.at the venue.




Food Sales Fundraiser Tracking Form

Date Name of seller# of items

takenMoney

returned# of itemsreturned

Notes



85 Second St., 8 th FloorSan Francisco CA 94105

red cross club toolkit 2010

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