record of the minutes of the senatus meeting held on …€¦ · record of the minutes of the...

RECORD OF THE MINUTES OF THE SENATUS MEETING HELD ON 27.02.2020 AT 2.30 P.M IN THE DR.BETTY CHINNIAH MULTIMEDIA THEATRE

Prayer: Dr. Jeyakodeeswari R.

Apology sent by the following members

1. Dr.Rachel Regi Daniel 2. Dr. Suka Joshua 3. Dr. Priyatharsini Rajendran

4. Dr. Priti Latha 5. Mrs. Alice Eliza Sherina C.

Subject/Issue Discussions Decisions

Senatus minutes

Previous minutes dated 24.02.2020 was approved with the following

corrections.

Inclusion of the suggestion proposed by the department of Physics

regarding the revised fee structure.

The lab fee of B.Sc Physics (Aided) is higher compared to B.Sc Physics

(SF) rather than the lab fee being the same for both the streams.

Matters arising from

the previous minutes

Only 2086 students have completed the online voting to improve the

status of “Madurai as Smart city”.

Senatus secretary to remind the Finance Manager and Financial Advisor

regarding the inclusion of commonly collected fees such as alumnae fees,

library fees, caution deposit etc for PG diploma courses in the revised fee

structure.

Heads/Co-ordinators to ensure that all the students complete the

online voting process by 28th

February, 2020.

Revision in the fee structure of PG diploma/Diploma courses

will be completed by 31st March,2020.

COE, Deans of Academic Affairs and Financial advisor to collectively

work out the fees to be charged for International students and for

applying transcripts

The recommendations on the fees to be charged for

International students and for applying transcripts will be

provided to the administration team by 3rd

March, 2020.

CPEC matters

PG Curriculum

The following recommendations from CPEC was presented in the

Senatus meeting for its suggestions and approval

The required credits for all PG courses as per TANSCHE norms are

90. Thus, departments to ensure the modification of the existing credits

for PG courses.

Modifications proposed to reduce the number of credits in the PG

curriculum

Number of hours is not equal to number of credits

Research Methodology course to be included in Semester III (4 hrs.

and 4 credits). It can also be offered as a Lab cum theory course

Project hours to be fixed as 5 in semester IV

Credits for self-learning course to be reduced from 4 to 2

One library hour to be included in one of the major courses in semester

I and additional work / assignments to be given for the library hour and

to be recorded. It should be mentioned in the syllabus

Value Education is considered as an Audited course with 0 credit. If a

student performs well extra 1 credit to be given

The following modifications were approved

Based on TANSCHE norms the required credits for PG is

90.This will be implemented from 2020 batch onwards.

Norms for PG Curriculum – 2020 batch onwards

Required number of credits to earn a PG degree is 90

Number of credits should be less than or equal to number of

contact hours of the course

Project hours to be fixed as 5 in semester IV

Credits for Self-learning course to be reduced from 4 to 2

One library hour to be included in one of the major courses

in semester I and additional work / assignments to be given

for the library hour and to be recorded. It should be

mentioned in the syllabus. (To include the revised course

content of any one of the semester I course in the

forthcoming Board of Studies and Academic Council

Meeting – Even semester 2019-2020)

The following suggestions with respect to the audited

Course was presented

Already existing pattern can be followed and the students is required to

complete all evaluation components. If any one assessment component

is not completed then it can be considered as formative incomplete

Re-do candidates due to lack of required percentage of attendance can

complete the Value Education (audited course) course along with other

courses

The following modifications proposed to reduce the number of credits in

the PG curriculum

S. No. Courses

No. of hrs.

Credits

1 Core courses

6/5 4

2 Major Optional

5 4

3 Research Methodology

4 4

4 Elective

4 2

5 Project

5 4

6 VBC

2/1 -

Norms for audited course – Value Education & IVBC

Value Education & IVBC are considered as Audited

courses with „0‟ credit.

No credit, no evaluation for the audited course.

For IVBC courses there is no evaluation component except

for the CEC examination

If the student has the required percentage of attendance (as

per college norms) then the course will appear in the

marksheet as an audited course

Readmitted candidates due to lack of required percentage of

attendance according to college norms,to complete the

Value Education (audited course) course along with the

other courses

To include completion of audited course important criteria

for a student to be recommended for endowed prizes and

honours.

Research Methodology course can be included in Semester II /

III (4 hrs. and 3 credits). It can also be offered as a Lab cum

Theory course.

Extra credits should not exceed 20

S. No. Extra credit Courses

Credits

1 Self learning courses 2

2 Online course 1/2/3/4

3 Comprehensive e-Assessment 1

4 Term paper / Mini Project / Comprehensive Viva

3

Semester-wise Hour and credit distribution

Sem. I Sem. II Sem. III Sem. IV Total

Hrs. Cr. Hrs. Cr. Hrs. Cr. Hrs. Cr. Hrs. Cr.

Major* 28 23 19 15 16 12 23 20 86 70

MO - - 5 4 5 4 - - 10 8

Res.

Meth.

- - - - 4 4 - - 4 4

Project - - - - - - 5 4 5 4

Elective - - 4 2 4 2 - - 8 4

VBC 2 - 2 - 1 - 2 - 7 -

Total 30 23 30 21 30 22 30 24 120 90

It was suggested that the title of the research methodology

courses to be framed as per the TANSCHE norms.


i. If Research Methodology Course is in Semester II



Major* 28 23 15 12 20 16 23 20 86 71

MO - - 5 4 5 4 - - 10 8

Res.

Meth.

- - 4 3 - - - - 4 4

Project - - - - - - 5 4 5 4

Elective - - 4 2 4 2 - - 8 4

VBC 2 - 2 - 1 - 2 - 7 -

Total 30 23 30 21 30 22 30 24 120 90


i. If Research Methodology Course is in Semester III



Major* 28 23 19 15 16 13 23 20 86 71

MO - - 5 4 5 4 - - 10 8

Res.

Meth.

- - - - 4 3 - - 4 4

Project - - - - - - 5 4 5 4

Elective - - 4 2 4 2 - - 8 4

VBC 2 - 2 - 1 - 2 - 7 -

Total 30 23 30 21 30 22 30 24 120 90

The course code suffix for PG courses was proposed as following

Courses Theory Lab Lab cum

Theory

Major CM CP CT

Major Optional MO - TO

Electives EI EP ET

VBC PV - -

IVBC PI - -

Self-Learning CD - -

Mini Project MP - -

Term Paper MT - -

Comprehensive

Viva

MV - -

Comprehensive e-

Assessment

CE - -

Field Work - FW -

Field Practicum - FP -

The following OBE framework to be passed in the BoS 2019-2020 (even

semester) (UG & PG) was presented

College

o Vision

o Mission

o Educational Objectives

o Programme Outcomes

Undergraduate

Postgraduate

Department

o Vision

o Mission

o Programme Educational Objectives

o Programme Specific Outcomes

o Course Outcomes

Mapping

o COs with PSOs

Unit-wise COs to be framed for all II Semester Courses and fix the

cognitive levels

PSOs which are framed by the department can be used for the II

semester courses also.

COs to be mapped with PSOs for all the semester II courses

(except Part I, Part II, Allied, VBC and PG Elective courses)

Common POs will be framed for UG & PG by Dr.Mumtaj Begum and

Dr. Beatrice Anne D‟Couto

Framed POs will be sent to the departments by the Deans of Academic

Affairs

It was suggested to reframe all the Certificate / Diploma / PG Diploma

courses based on the norms given by CPEC recommendation dated

02.12.2019 and to be passed in BoS meeting on 19.03.2020

Dr.Mumtaj Begum and Dr. Beatrice Anne D‟Couto to complete

the framing of POs for UG and PG by 7th

March,2020.

Environmental Elective course

As per the UGC letter dated 22.05.2019 the Environmental Elective

course is to be offered with the common syllabus to all Undergraduate

students and six months core module syllabus is also uploaded in the

UGC website. Based on which a common syllabus was framed by the

CES to be offered in semester II (2020 batch onwards).The syllabus

was presented for its approval in Senatus

It was also proposed that departments offering Environmental

Elective course are Physics, Chemistry, Botany, Zoology,

Biotechnology, Economics, History & Social Sciences to include the

common unit framed by CES as Unit I to the Environmental Elective

course and other 3 Units if needed can be redesigned accordingly

A common format to collect course feedback from teachers was

framed.It was proposed that It will be made available online for the

course teachers

It was proposed that based on the teachers and students

feedback about curriculum, departments to take necessary

action by discussing it in the respective department meetings

and the same to be recorded in department minutes.

The Schedule for Board of studies / Academic Council Meeting

for the Even semester 2019-20 has been fixed as following

Date of Board of Studies meeting - 19.03.2020

Date of Academic Council meeting - 07.04.2020

Course registration The period of registration of NME/Vocational/VBC/IDM

courses starts from 9th

March to till 25th

March, 2020 instead of

3rd

March. Registration beyond this period will not be

entertained.

It was also insisted that the information regarding the course

fee along with the courses to be displayed on the notice boards

and in the college website well ahead of the period of the

course registration. This will enable the students to paythe

course fees (If required) during the time of registration.

Examination related

matters

Suggestions were sought regarding the following examination related

matters

With respect to supplementary examinations can the students for

whom chances are over & not over be treated differently.

• The existing rule for chances over students is the consideration of either

the aggregate (Formative + Summative) marks or Summative Marks

whichever is higher for publication of results, whereas chances not

over students treated as regular students.

It was resolved that for students taking up supplementary theory

examinations after the regular period of study ,only marks

obtained in the summative examination will be considered for the

publication of results.

Can a provision for formative improvement for lab courses after

regular period of study be given?

Science departments felt that it is arduous to conduct formative

improvement for lab courses whereas department of computer science

suggested that provision can be given to students to do formative

improvement.

With respect to formative test improvement for final year students can

the improvement test be given even if the student is AB for formative

The decision regarding formative improvement for lab courses can

be left to the discretion of the departments. If the department

decides to provide formative improvement for lab courses after

regular period of study/during the regular period of study in

semester V and VI(UG) semester III and IV (PG) then it should

be included in the proforma pertaining to the same which will be

sent to the departments by the examination office. It was also

insisted that the departments should document the lab courses for

which formative improvement can be given.

It was suggested that if a student is absent for a formative

assessment, after the retest period the marks to be automatically

converted to 0 (to be done in automation)except for long absentees

Students who take up the summative lab exams by providing an

undertaking in case of lack of attendance, if she doesn‟t fulfill the

required attendance in that semester can she be asked to redo the

course.

• It was decided that the student has to redo the course after

regular period of study.

• Project viva/Internship/Training to be completed by a student

in that semester can be permitted even if the attendance is

below the required.

Currently the rule for those students who indulge in malpractice is to

mark zero in the summative exam and not permitting them to appear

for the next (the following) attempt

Can a required passing minimum of 30% be fixed for each

component of lab cum theory courses?

Can fees be collected from students for taking up Annual

e assessment(UG) and Comprehensive e assessment (PG) ?

• It was decided unanimously that the student who indulges in

malpractice is to be marked zero in the summative exam and

permit them to appear for the next eligible attempt. This will be

implemented from 2019-2020 academic year (even semester)

onwards.

• Required passing minimum can be fixed as 30 % for any

summative examination .It was suggested to have passing

minimum for the formative test, It was resolved that the

suggestion to be discussed in the forthcoming CPEC meeting.

• The difference in the pass percentage of marks during

revaluation is > 10%, third or even fourth evaluation may be

done.In such cases closer two valuation where the difference is

<10% is to be considered.

To encourage more students to take up Annual e assessment

(UG) and Comprehensive e assessment (PG) it was decided not

to collect fees.

It was requested that the COE should ensure that the nominal

amount of expenditure for automation to be included in their

budget and be transferred and be transferred from examination

account to CIT account.

Exam remuneration The DA in the exam remuneration of the semester appointees

will be calculated based on the number of days wherein the

faculty were involved in evaluation of answer scripts as it

mandates that maximum number of paper to be evaluated per

day is 36 according to MKU regulations.

If the number of papers to be corrected is < 36,the number of

days to allot DA should be counted as 1

Summative

examination schedule

Suggestions were sought regarding the following changes in the

Summative examination schedule

To conduct regular and supplementary exams separately

In above case can the supplementary exams be conducted as two

exams per day

So that regular exams get over earlier & supplementary students will have

time to prepare

Can the summative exam duration be reduced to two hours and can it be

conducted in three slots – 9-11; 12-2.00 and 3-5 pm and for supplementary

Exams in only two slots - 9-11 and 3-5 pm?

It was approved to conduct regular and supplementary exams

separately. The question papers (3 sets) to be set by the external

examiner for both regular and supplementary exams .It will be

implemented from next academic year 2020-2021onwards.

The suggested changes in the duration of Summative

examination of both regular and supplementary were approved.

Formative test

duration

It was proposed to conduct one formative test per day for both UG and

PG students and the duration of the formative test to be fixed as

One hour (30 marks) for UG and one and half hours (45 marks) for PG

and it was also suggested to conduct the regular classes after each

formative tests

The suggestion was considered and it was also advocated to use

the shaded roof tops of the residential halls for conducting

formative tests to circumvent the space constraints.

July supplementary

examination

Instead of July Supplementary can the outgoing/ passed out students be

allowed to appear for any 6 papers for UG (Sem I –VI)& 4 Papers for

PG (Sem I –IV)

The suggestion was approved. It will be implemented from this

academic year 2019-2020 (even semester) onwards.

Retest Question

papers

It was stressed that all the departments should adhere to the college

norms with respect to retest (Portion for retest to be inclusive of

portions of two formative tests)

It was emphasized that Heads/Co-ordinators ensure that the

retest question papers are sent to the examination office

irrespective of the number of students writing the retest

Admission PG prospectus will be uploaded in the website by 28th

February 2020.

It was reiterated that it is impossible to run PG diploma /diploma

courses if viable number of students are not admitted in these

programmes.

Fees refund policy will be available in the college website

It was requested that the faculty members involved in admission

process to carry out document verification with utmost care to avoid

discrepancies during the time of admission.

Heads/Co-ordinators to make sure that the faculty involved in

admission explains clearly the fee refund policy to the students

during the time of admission

Students can start applying online for PG/PG diploma

programmes by 3rd

March, 2020.

Admission for PG/PG diploma programmes will start by

1st April,2020.

The application fee for Hostel application is Rs 200/- and Rs

100/- Diploma courses.

College day College day and union valedictory will be held on 28th

March,

2020 at 9.00 am. Student should give their attendance at

8.30 am in their respective departments.

College bus Money transactions related to college trips (such as driver bata) with

the college bus driver strictly should not be entertained

Any money transaction pertaining to the college bus should be

done only in the Vice –Principal office.

Attendance

Heads/Co-ordinators to stringently instruct their faculty colleagues to

mark the attendance for their respective classes on the same day

without fail.

Repair work inside

the College campus

Any crucial repair work to be undertaken during summer

holidays can be requested by sending an email to the Principal

by 5th

March,2020.

Principal report Principal solicited the co-operation of the Heads/Co-ordinators to

update the activities and achievements pertaining to their respective

department in the automation portal as soon as the programme is

completed. This will enable smooth retrieval of information and data

for the compilation of Principal report.

New Hostel Building

Plan

The architecture of the new hostels that can accommodate 1000

students will be shared with hostel warden and resident office bearers

tonight(27.02.2020) at 8.00 pm. Principal invited interested faculty

members to join the meeting and provide critical opinion on the same

Common

Announcements

The Finance Manager will take hold of his office on 2nd

March,2020

Dr. Rachel Regi Daniel has been appointed as the Chief

Operating Officer (COO)

Abstract:

NEXT SENATUS MEETING (PRIZES MEETING) WILL BE HELD ON 9th MARCH, 2020 AT 2.00 P.M

Dr. Christianna Singh Dr.E.Roshan Ara Begum

Principal &Secretary Senatus Secretary

S.no Activities Responsibility Action date

1. Completion of the online voting to improve the status

of “Madurai as Smart city” by all the students

Heads/Co-ordinators 28th

February, 2020

2. To remind the Finance Manager/Finance Advisor

regarding the inclusion of commonly collected fees

such as alumnae fees, library fees, caution deposit etc

for PG diploma courses in the revised fee structure.

Senatus Secretary Immediate

3. Completion of revision in the fee structure of PG

diploma/Diploma courses

Administration team 31st March, 2020.

4. Recommendations on the fees to be charged for

International students and for applying transcript

COE, Deans of Academic

Affairs and Financial

advisor

3rd

March, 2020

5. Framing of common POs for UG & PG

Dr.Mumtaj Begum &

Dr.Beatrice Anne D‟Couto

7th

March, 2020

6. Any crucial repair work to be undertaken during

summer holidays to be requested by sending an email

to the Principal

Heads/Co-ordinators 5th

March, 2020

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