Record KeepingRecord Keeping

Why do we keep records?Why do we keep records?

To save time, money and even To save time, money and even stressstress

What makes record keeping easy?What makes record keeping easy?

JournalsJournals Project activitiesProject activities Purchasing Purchasing

suppliessupplies Animals and feeAnimals and fee Medication givingMedication giving Training, grooming, Training, grooming,

exercisingexercising Project meetingsProject meetings Fair entriesFair entries ContestContest Time spent working Time spent working

on projecton project

Why do we use journals?Why do we use journals?

To track dates, time spent, cost, To track dates, time spent, cost, values and explanations of eventsvalues and explanations of events

To help fill in the rest of our project To help fill in the rest of our project record bookrecord book

To help fill out applications such as To help fill out applications such as college or employment where college or employment where community involvement is requiredcommunity involvement is required

No one can remember all we do with No one can remember all we do with a projecta project

So what do I put in my journal?So what do I put in my journal? DatesDates (keep them in order of time) (filling this out once a (keep them in order of time) (filling this out once a

week is really be helpful and can show growth in the project week is really be helpful and can show growth in the project area)area)

What did you do or makeWhat did you do or make (I fed my lamb) (I went to a food (I fed my lamb) (I went to a food project meeting)project meeting)

How much/how manyHow much/how many (fed 5 oz of cob and 2 lbs of hay) (fed 5 oz of cob and 2 lbs of hay) (bought 6 ¼ flats of quilting material)(bought 6 ¼ flats of quilting material)

How much did it cost you?How much did it cost you? Enter the cost of the items as Enter the cost of the items as you bought them. Not the value.you bought them. Not the value.

Value/Income:Value/Income: what is the value of the feed or material? Not what is the value of the feed or material? Not the sale pricethe sale price

Time spent: Time spent: remember you have to add this up at the end remember you have to add this up at the end of the pageof the page

Explanation/comments/what you learned:Explanation/comments/what you learned: very important, very important, this is where detail is so important and you can really show this is where detail is so important and you can really show off to the judges.off to the judges.

JudgesJudgesWhat do they look at in my record What do they look at in my record

book?book? Age appropriate presentation of materialAge appropriate presentation of material Years in project appropriateYears in project appropriate NeatnessNeatness OrganizationOrganization Complete information but unclutteredComplete information but uncluttered Shows growthShows growth Accurate factsAccurate facts Word usageWord usage

NotesNotes

All districts have their own score All districts have their own score sheets and instructions for your sheets and instructions for your records and there is another set for records and there is another set for the state record book contest.the state record book contest.

Make sure to read these instructions Make sure to read these instructions before starting and before turning in before starting and before turning in your record book.your record book.