Recognition Adobe Sessions May 2009Session 1: Student Recognition Records on SCIS and CLAMS

Background to SCIS

• Created in 1990• All paper records back to 1973 entered on SCIS

for students and courses• Microfiche copies maintained for earlier records,

obtainable from TAFE Central Student Services (Cheryl Rochford)

• SCIS = Student Course Information System• SIS = Student Information System• CIS = Course Information System

Interface between SCIS and CLAMS

• CLAMS was created at least 10 years after SCIS

• Primary CLAMS unit/ module enrolment, attendance and result information is entered by teachers

• All Recognition results are entered by Campus Student Services

• Recognition results entered on SIS upload to CLAMS only if an enrolment already exists in CLAMS for the unit or module

Chronology of CLAMS Entries

• A student is enrolled in CLAMS in a unit

• Recognition is then processed for that unit

• R will appear in the Result column

Example of R entry

Viewing all Recognition in a

course

• Students can gain recognition at any time, or have results in their course from a previous year

• You should view their full record on SIS by using the SIS icon in CLAMS

• Select the student from the class list and click on the face icon

• The TAFE Enrolment Search Screen for that student will appear

• Select the current course

Moving from CLAMS to SIS record

View of the Recognition record

Amending the CLAMS enrolment

• It is possible to inadvertently enrol a student in a unit even though Recognition has already been granted

• The Recognition already entered will NOT upload to the later enrolment on CLAMS

• You should un-enrol the student from the unit if you know they have gained Recognition already.

• HOWEVER, if the student has attended class for a period of time and has participated in learning, even though Recognition has been granted, you need to enter a result, WN. This is the true result for the attendance, and is important for insurance and possible legal obligations.

100% Recognition

• You do NOT need to create a CLAMS roll if you are processing 100% Recognition

• The yellow and purple forms add the results to the student’s enrolment

• The student must have a course enrolment.

The problem of MY results

• If you do create a CLAMS roll, and the Recognition process may go over the end of the calendar year

• Avoid using MY results, which relate only to the current calendar year

• If Recognition is not finalised by the end of the calendar year, either unenrol the student, or lodge a Not Approved form.

Not approved Recognition

• Not approved recognition still attracts ASH.

• Lodge forms with No shown as the outcome

• Make it clear by highlighting or note attached that a NO Outcome is on the form

• The No outcome is NOT visible on SIS

What current entries may appear for Recognition?

• All recognition will be at the end of the student’s record• N = Non=standard Exemption (yellow form)• S = Standard exemption (purple form)• M = Mutual Recognition (purple form)• T = TAFE Exemption (equivalence with no result transfer)• P C = Pass by Credit Transfer (with result), • C C = Credit by Credit Transfer (with result)• D C = Distinction by Credit Transfer (with result)• P Q = Pass by Equivalence (different unit with result)• C Q = Credit by Equivalence (different unit with result)• D Q = Distinction by Equivalence (different unit with result)

Older Recognition Entries

• Advanced Standing Arrangements were created around 1999

• Prior to this, from 1990, Equivalence existed.

• Equivalence entries look different and still exist in some older records.

Example of old equivalence record

Changes to reporting of results

• Change took place in the 1990s in records with A, B, C results

• A became Distinction,

• B became Credit,

• C became Pass

• Old transcripts with A, B, C cannot be reproduced unless they are on microfiche

100% Recognition – needs manual

completion

How to manually complete

• You will need to ask your campus administration office to manually complete the student.

• They need to change the Payment Parameters to show 100% Recognition

• Then completion can take place