realpresence® media manager® software edition...

RealPresence® Media Manager® Software Edition Administrators’ Guide 6.5

Polycom, Inc. 1

ADMINISTRATOR’S GUIDE

RealPresence® Media Manager

Administrator’s Guide

Software 6.6.x | February 2014 | 3725-75305-002 Rev B

2

Copyright ©2014, Polycom, Inc. All rights reserved. No part of this document may be reproduced, translated into another language or format, or transmitted in any form or by any means, electronic or mechanical, for any purpose, without the express written permission of Polycom, Inc.

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Contents

About This Guide ...................................................................................................... 9

Who Should Read This Guide? ....................................................................................................... 9 What’s New in This Guide ................................................................................................................ 9 Information Elements ....................................................................................................................... 9 Typographic Conventions ............................................................................................................. 10

How This Guide Is Organized ........................................................................................................ 11

Get Started ................................................................................. 13

What’s New in Polycom RealPresence Media Manager 6.6 ................................. 14

Enhancements and New Features ...................................................... Error! Bookmark not defined. Enhancements ................................................................................. Error! Bookmark not defined. New Features ................................................................................... Error! Bookmark not defined.

Install the Media Manager Admin Tool ......................................................................................... 14 Install and Launch the Admin Tool ................................................................................................. 15

Activate the Product License Key ................................................................................................. 17 Activate a License Key on a New Installation of RealPresence Media Manager Software ........... 18 Activate a License Key on a RealPresence Media Manager Appliance ........................................ 18

Administer RealPresence Media Manager Software .............. 21

Get to Know the Admin Tool User Interface ......................................................... 22

Resource Panel .............................................................................................................................. 23 Work Area ...................................................................................................................................... 23 Quick Links Panel .......................................................................................................................... 23 Pending Tasks Panel ..................................................................................................................... 23 Resource Tabs ............................................................................................................................... 24 Page Tabs ...................................................................................................................................... 24 Status Bar ...................................................................................................................................... 24 Menu Bar ........................................................................................................................................ 24 Admin Tool Buttons and Icons ....................................................................................................... 25

Common Administrative Tasks ............................................................................. 26

Set Admin Tool Preferences .......................................................................................................... 26 Brand the RealPresence Media Manager Portals ........................................................................ 26 Set Permissions .............................................................................................................................. 26 Manage Users ................................................................................................................................. 26 Organize Content Using Categories ............................................................................................. 26 Manage Events ................................................................................................................................ 26 Add and Manage Video Content in the Library ........................................................................... 27 Run Reports .................................................................................................................................... 27

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Set Admin Tool Preferences for the First Time ........................................................................... 27

Manage Users and Groups ..................................................................................... 28

Add a User ....................................................................................................................................... 28 Delete a User or Group ................................................................................................................... 29 Import and Export a User or Group .............................................................................................. 30 Allow Users to View Categories .................................................................................................... 31

Work with RealPresence Media Manager Portals ................................................ 33

View the Portal on Your Browser .................................................................................................. 33 Log in to the Portal ......................................................................................................................... 34 Navigate Categories ....................................................................................................................... 36 View a Video .................................................................................................................................... 37 Use the Tabs ................................................................................................................................... 38

Use the Details Tab to View Details and Share the Presentation ................................................. 38 Use the Chapters Tab to Navigate the Presentation ..................................................................... 39 Use the Slides Tab to Navigate the Presentation .......................................................................... 39 Use the Moderated Q&A Tab to Submit Questions ....................................................................... 39 Use the Transcript Tab to View and Speech-to-Transcription Results .......................................... 40

Use the Zoom Slide Feature .......................................................................................................... 41 Use Portlets ..................................................................................................................................... 42

Featured Content ........................................................................................................................... 42 Recently Viewed ............................................................................................................................ 42 Most Popular .................................................................................................................................. 42 Upcoming Events ........................................................................................................................... 42 Links ............................................................................................................................................... 42 User Evaluation .............................................................................................................................. 42

Manage Portal Licenses ................................................................................................................. 42 Add Portals ...................................................................................................................................... 43 Configure Portal Details ................................................................................................................. 43 Apply a Brand to the Portal ........................................................................................................... 44

Configure the Style Profile ............................................................................................................. 44 Configure the Layout Profile .......................................................................................................... 46

Configure Portal Permissions ....................................................................................................... 49 Configure Portal Login Options .................................................................................................... 50 Configure the Out-of-Band Live Sync Method ............................................................................ 51

Configure Out-of-Band Live Sync Options ..................................................................................... 53

Work with Tests and Surveys ................................................................................ 54

Create a Test ................................................................................................................................... 54 Add Sections to Your Test ............................................................................................................. 56 Enter Test Questions ..................................................................................................................... 57 Set Test Permissions ..................................................................................................................... 59

Create a Survey ............................................................................................................................... 60 Set Survey Permissions ................................................................................................................. 62

Work with Moderated Q&A ..................................................................................... 64

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Manage Content Using Categories ........................................................................ 66

Create Categories and Set Category Permissions ........................................................................ 66 Assign Categories to New Content Automatically ......................................................................... 67

Manage Content Using the Library ........................................................................ 69

Navigate the Library Content Panel .............................................................................................. 69 Library File Types ........................................................................................................................... 69

Search Library Content .................................................................................................................. 70 Add New Library Content............................................................................................................... 71 Archive, Delete, and Expire Library Content ............................................................................... 72

Archive Library Content.................................................................................................................. 72 Delete Library Content ................................................................................................................... 73 Expire Library Content ................................................................................................................... 74

Work with Content Properties ....................................................................................................... 74 Work with Metadata in the Transcript Tab ..................................................................................... 75

Schedule Events ..................................................................................................... 78

Schedule an Upcoming Event ....................................................................................................... 79 Schedule an Email Notification for an Event ............................................................................... 79 Schedule a Manual Upcoming Event ............................................................................................ 81

Schedule a Recurring Event .......................................................................................................... 83 Schedule a Webinar Event ............................................................................................................ 83

Schedule a New Scan ..................................................................................................................... 85 Schedule a RealPresence Capture Station Event ....................................................................... 86

Schedule a Recurring RealPresence Capture Station Event ........................................................ 87 Enable Caching .............................................................................................................................. 88

Schedule a Recording from a Polycom RSS 4000 or RealPresence Capture Server Appliance

.......................................................................................................................................................... 89 Schedule a Recurring Polycom RSS 4000 or RealPresence Capture Server Call ................... 91 Upload and View User Generated Content .................................................................................. 91

Upload a Video that Does Not Require Admin Approval to Make It Viewable on the Portal ......... 92 View Content in the Portal ............................................................................................................. 93 Upload a Video that Requires Admin Approval to Make It Viewable on the Portal ....................... 94

Configure RealPresence Media Manager Software ............... 97

Configure and Administer Profiles ........................................................................ 98

Configure Server Profiles .............................................................................................................. 98 Create a New Server Profile .......................................................................................................... 98 About Content Server Settings ...................................................................................................... 99 About Streaming Server Settings ................................................................................................... 99 Create a Streaming Server Profile ............................................................................................... 100 Configure the Streaming Server Profile for Windows Media Services (WMS) ............................ 100 Configure the Streaming Server Profile for IIS Media Services ................................................... 104

Configure Location Profiles ........................................................................................................ 106 Configure Distribution Profiles ................................................................................................... 107

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Configure CDNs in the Distribution Tab ....................................................................................... 108 Configure Content Source Profiles ............................................................................................. 109

Configure a Scan Server Content Source Profile ........................................................................ 110 Configure a Capture Station Content Source Profile ................................................................... 110

Create and Configure Content Creation Profiles ...................................................................... 111

Configure Portal Authentication .......................................................................... 115

Set Up Anonymous User Access ................................................................................................ 116

Configure LDAP in RealPresence Media Manager Software ............................. 118

Enable LDAP ................................................................................................................................. 118 Add an LDAP Connection ............................................................................................................ 120

Enable Integrated Windows Authentication .............................................................................. 122 Configure Single Sign-On in RealPresence Media Manager Software ................................... 123

Configure User-Generated Content ..................................................................... 126

Enable the UGC License .............................................................................................................. 126 Enable User-Generated Content ................................................................................................. 126

Enable UGC in the Portal ............................................................................................................. 128 Enable UGC in a Category .......................................................................................................... 129

Integrate RealPresence Media Manager Software with the Polycom RSS 4000 or

RealPresence Capture Server .............................................................................. 131

Configure RealPresence Media Manager Software for an RSS 4000 or RealPresence Capture

Server Appliance .......................................................................................................................... 132 Associate a Content Creation Profile with RSS 4000 or RealPresence Capture Server Appliances

..................................................................................................................................................... 132 Create a Content Source Profile for Each RSS 4000 and RealPresence Capture Server

Appliance ..................................................................................................................................... 137 Configure RealPresence Media Manager Software and RSS 4000 or RealPresence Capture

Servers for External Media Servers ............................................................................................ 139

Configure the RAMP MediaCloud Speech to Transcript Module ...................... 142

Check the Metadata Integration License .................................................................................... 143 Add a Server Profile for the Metadata Provider ......................................................................... 143 Add a Rule to a Content Creation Profile ................................................................................... 147 Generating a Metadata Summary Report for RAMP ................................................................. 150

Install Email in RealPresence Media Manager Software.................................... 152

Install and Configure the Email Service ..................................................................................... 152 Test Your Email Installation ........................................................................................................ 155

Generate Reports .................................................................................................. 158

Generate Reports Using the Media Manager Admin Tool ........................................................ 158 Report Features ........................................................................................................................... 159


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Report Types ................................................................................................................................. 160 Content Reports ........................................................................................................................... 161 Users and Groups Reports .......................................................................................................... 180 Generate Media Analytics Framework Reports ........................................................................... 183

Install Media Services Agent ................................................................................ 185

Start the MSA ................................................................................................................................ 188 Test Your MSA Installation .......................................................................................................... 189

Configure the MSA for Distribution ..................................................................... 191

Configure the MSA in the RealPresence Media Manager Admin Tool .................................... 192 Check the MSA License ............................................................................................................... 192 Configure Server Profiles for the MSA ......................................................................................... 193 Configure a Location Profile for the MSA ..................................................................................... 197 Configure a Distribution Profile for the MSA ................................................................................ 198 Check Your Configuration in the Content Creation Profile .......................................................... 200 Test Your MSA Configuration ...................................................................................................... 200

Configure Transcoding Options .......................................................................... 203

Configure Third-Party or Watch Folder Transcoding ................................................................... 203 Configure Mobility Transcoding ................................................................................................... 205

Set Up Expression Encoder 4 Pro ....................................................................... 209

Enable the Desktop Experience Feature in Windows Server 2008 R2 or Windows Server 2012

........................................................................................................................................................ 209 Install Expression Encoder Pro .................................................................................................... 209

Set up Microsoft Windows Media Services and IIS ............................................ 211

Enable Roles in Windows Media Services ................................................................................. 211 Configure the Windows Media Server’s HTTP Streaming Port ............................................... 213 Create Publishing Points in Windows Media Services ............................................................. 214

Set Authorization Rights for Publishing Points ............................................................................ 216

Configure Settings Using the Portal web.config Files ....................................... 217

Work with Configuration Files ..................................................................................................... 217 Configure Other Settings in the Config File ................................................................................. 218 Migrated web.config File Settings ................................................................................................ 220

Configure Integrations with Partner Solutions .................... 225

Integrate RealPresence Media Manager with Microsoft Lync 2010 and Lync

2013 ........................................................................................................................ 226

Configure RealPresence Media Manager Software for Microsoft Lync 2010 ......................... 226 Update the AdminServices web.config File for Creating Lync 2010 Presentations..................... 226

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Enable the RealPresence Media Utility License .......................................................................... 227 Configure Authentication for the Portal ........................................................................................ 228 Enable Content Uploading for Lync ............................................................................................. 228

Configure the RealPresence Media Utility for Lync .................................................................. 229 Create a Lync Presentation Using the RealPresence Media Utility ......................................... 230

Upload a File Using the RealPresence Media Utility ................................................................... 230 Configure the Lync Server Service ............................................................................................. 231

Integrate RealPresence Media Manager with IBM Sametime ............................ 236

Configure RealPresence Media Manager Software for IBM Sametime ................................... 236 Enable the RealPresence Media Utility License .......................................................................... 236 Configure Authentication for the Portal ........................................................................................ 237 Enable Content Uploading for Sametime ..................................................................................... 237 Configure the RealPresence Media Utility for Sametime ............................................................. 237

Create a Presentation from a Sametime Meeting Using the RealPresence Media Utility ..... 238 Upload a Presentation .................................................................................................................. 240

Integrate RealPresence Media Manager with Blue Coat Director ..................... 243

Create a Blue Coat Director Server Profile ................................................................................ 243 Add a Blue Coat CDN ................................................................................................................... 245

Integrate RealPresence Media Manager with Digital Signage Systems ........... 248

Check the Digital Signage License ............................................................................................. 248 Create and Configure a Server Profile for Digital Signage ....................................................... 249

Reference Information ............................................................ 252

Reference Information .......................................................................................... 253

Protocols and Ports Used by RealPresence Media Manager Software .................................. 253 Compatible Interoperability of RealPresence Media Manager, RealPresence Capture Station,

and RealPresence Media Editor Software .................................................................................. 254

Troubleshooting .................................................................................................... 256

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About This Guide

This Polycom® RealPresence

® Media Manager,Software Edition Administrator’s Guide provides

instructions for administering RealPresence Media Manager software using the RealPresence Media

Manager Admin Tool. This guide shows you basic administration tasks and configurations. For more

complex installations in existing, scaled environments and complex integrations with third-party software

products, consult your Polycom representative. For programmatic access to RealPresence Media

Manager software using the new RealPresence API, see the Polycom® RealPresence® Media Manager

API Guide.

Who Should Read This Guide? System administrators should read this guide to learn how to complete day-to-day admin tasks and

configure RealPresence Media Manager software. This guide describes administration-level tasks and is

not intended for end users.

Before reading this guide, you should be proficient with the following:

Microsoft Windows Server 2012 and 2008 R2

Microsoft SQL Server 2012 and 2008 R2

Microsoft Internet Information Services (IIS)

Microsoft Windows Media Services (WMS)

What’s New in This Guide The RealPresence Media Manager, Software Edition Administrator’s Guide for version 6.6 has been

revised and updated to be more comprehensive and easier to use for administrators who are new to

administering and configuring Polycom RealPresence Media Manager.

Information Elements This guide may include any of the following icons to alert you to important information.

Icons Used in this Guide

Name Icon Description

Note

The Note icon highlights information of interest or important information needed

to be successful in accomplishing a procedure or to understand a concept.

Administrator Tip

The Administrator Tip icon highlights techniques, shortcuts, or productivity

related tips.

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http://supportdocs.polycom.com/PolycomService/support/global/documents/support/user/products/network/PRMM_Portal_Web_Service_API.pdf

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Name Icon Description

Caution

The Caution icon highlights information you need to know to avoid a hazard that

could potentially impact device performance, application functionality, or

successful feature configuration.

Warning

The Warning icon highlights an action you must perform (or avoid) to prevent

issues that may cause you to lose information or your configuration setup,

and/or affect phone or network performance.

Web Info

The Web Info icon highlights supplementary information available online such

as documents or downloads on support.polycom.com or other locations.

Timesaver

The Timesaver icon highlights a faster or alternative method for accomplishing

a method or operation.

Power Tip

The Power Tip icon highlights faster, alternative procedures for advanced

administrators already familiar with the techniques being discussed.

Troubleshooting

The Troubleshooting icon highlights information that may help you solve a

relevant problem or to refer you to other relevant troubleshooting resources.

Settings

The Settings icon highlights settings you may need to choose for a specific

behavior, to enable a specific feature, or to access customization options.

Typographic Conventions The following typographic conventions are used in this guide to distinguish types of in-text information.

Typographic Conventions

Convention Description

Bold Highlights interface items such as menus, menu selections, window and dialog

names, soft keys, file names, anddirectory names when they are involved in a

procedure or user action. Also used to highlight text to be entered or typed. .

Italics Used to emphasize text, to show example values or inputs (in this form:

<example>), and to show titles of reference documents available from the Polycom

Support web site and other reference sites.

Blue Text Used for cross references to other sections within this document and for hyperlinks

to external sites and documents.

Courier Used for code fragments and parameter names.


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How This Guide Is Organized

This guide is organized into four parts, each containing multiple sections, sequenced from common admin

tasks, to more complex configurations or your RealPresence Media Manager software.

Get Started

What’s New in RealPresence Media Manager 6.6 – Software Edition

Install and Launching the RealPresence Media Manager Admin Tool

Administer RealPresence Media Manager Software

Get to Know the Admin Tool Interface

Common Administrative Tasks

Set Your RealPresence Media Manager Admin Tool Preferences for the First Time

Manage Users and Groups

Administer RealPresence Media Manager Portals

Work with Tests and Surveys

Manage Content Using Categories

Manage Content Using the RealPresence Media Manager Library

Schedule Events

Upload User Generated Content

Configure RealPresence Media Manager Software

Configure and Administering Profiles

Configure Authentication

Configure Lightweight Directory Access Protocol (LDAP) in RealPresence Media Manager

Software

Configure Single Sign On (SSO) in RealPresence Media Manager Software

Install E-mail in RealPresence Media Manager Software

Generate Reports

Install Polycom Media Services Agent (MSA)

Configure Polycom Media Services Agent (MSA) for Distribution

Configure Transcoding Options

Set Up Microsoft Expression Encoder 4 Pro

Set Up Microsoft Windows Media Services (WMS) and Internet Information Services (IIS)

Configure User-Generated Content

Configure Settings Using the Portal Web.config Files

Configure Integrations with Partner Solutions

Integrate RealPresence Media Manager Software with Microsoft Lync

Configure the Lync Server Service

Integrate RealPresence Media Manager Software with IBM Sametime

Integrate RealPresence Media Manager Software with Blue Coat Director

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Integrate RealPresence Media Manager Software with Digital Signage Systems

Reference Information

RealPresence Media Manager Software Reference Information

Troubleshooting


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Get Started The sections in this part describe the enhancements, new features, and new software options in Polycom

RealPresence Media Manager 6.6 software. They also offer instructions on how you can install, launch,

and activate the RealPresence Media Manager Admin Tool.

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What’s New in Polycom RealPresence

Media Manager 6.6

This section outlines the new features and options in RealPresence Media Manager 6.6 software.

RealPresence Media Manager 6.6 is available in three editions, including:

● RealPresence Media Manager, Software Edition Available as a software installation or upgrade

to existing RealPresence Media Manager environments

● RealPresence Media Manager, Appliance Edition Available as a turn-key appliance, preloaded

with RealPresence Media Manager 6.6 software

● RealPresence Media Manager, Virtual Edition Designed for deployment in virtual machine

environments and includes RealPresence Media Manager 6.6 software and a Windows Server

2012 Product Key.

RealPresence Media Manager 6.6 software introduces the new Media Analytics Framework, which

integrates with RAMP MediaCloud to provide searchable speech-to-text metadata. Other new features

include support for distributed H.264 files using the Polycom Media Services Agent, and integrations with

Microsoft SharePoint 2013, Lync 2013, and SAML environments. RealPresence Media Manager 6.6

software also achieved the IMS Global Learning Consortium Learning Tools Interoperability (LTI)

certification, enabling integration with learning management systems using the RealPresence API.

Enhancements to the RealPresence Media Manager 6.6 Portal

The RealPresence Media Manager 6.6 web portal has several updates and enhancements of the user

experience, including:

● A new zoom-slide feature that allows you to expand the Content slide viewer into its own resizable

and movable window while viewing a presentation

● Metadata tab with speech-to-text analytics using the new Media Analytics Framework and

processing via RAMP MediaCloud

● Related resources tab in the portal that enables you to download documents related to the video

content

New Features

RealPresence Media Manager 6.6 software introduces the following new features:

● Media Analytics Framework to provide searchable speech-to-text metadata using RAMP

MediaCloud

● Integration with Microsoft SharePoint 2013

● Integration with Microsoft Lync 2013

● Integration with SAML environments


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● Live distribution of H.264, MP4, HLS and MPEG-DASH files from RealPresence Capture Station

Pro appliances, RSS 4000, and RealPresence Capture Server appliances, using the Polycom

Media Services Agent (MSA)

● IMS Global Learning Tools Interoperability (LTI) standards certification to enable integration with

most learning management systems, including Blackboard® Learn™ 9.1 and others

● Related resources tab in the portal that enables you to download documents related to the video

content

● Improved integration of Polycom RSS 4000 and RealPresence Capture Server appliances

● Increased scalability to deliver full-featured portals to up to 40,000 users

● Improvements to the RealPresence API, which enables third-party applications to access to the

features of the RealPresence Media Manager web portal. For more information about the API, see

the RealPresence Media Manager API Guide.

Install the Media Manager Admin Tool After installing the RealPresence Media Manager software’s program files on the application server and

setting up global authentication, you need to launch the RealPresence Media Manager software’s Admin

Tool. Using the Admin Tool, you can configure user permissions and portal settings, and manage content

without the need to use Windows server management tools.

Install and Launch the Admin Tool

To configure and administer RealPresence Media Manager software, you need to install the Admin Tool.

If you are logging in to the Admin Tool for the first time, you will be prompted to enter a license activation

key.

To install, launch, and log in to the Admin Tool:

1 In your browser’s address bar, enter the URL for your RealPresence Media Manager software

portal and add /admin/ to load the Admin Tool Launch page. For example, you might enter

http://sciences.majoru.com/admin/ in the browser’s address bar.

2 On the Launch page, click the Launch Application button to launch the Windows Installer and

install the RealPresence Media Manager Admin Tool. Once it has finished installing, you can

launch the Admin Tool from the Launch page.

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3 To launch the Admin Tool from the Launch page, shown next, click the Launch Application button

to open the Media Manager Login dialog.

4 In the Portal URL field, enter the URL of your Media Manager portal. Then click Refresh.

5 Enter your valid administrator email address and password.

6 Click Log In to launch the Media Manager Admin Tool application.


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Activate the Product License Key To activate the RealPresence Media Manager license, you’ll need the following items:

● RealPresence Media Manager appliance or software serial number

A RealPresence Media Manager appliance serial number is an auto-generated number that is

connected to a particular appliance. The serial number cannot be transferred to other

RealPresence Media Manager software installations on other appliances. You access the

RealPresence Media Manager appliance serial number from the sticker on the appliance. You’ll

need the serial number to obtain an activation key from Polycom Support.

● Polycom Software License code

You received a Polycom Software License code when you purchased your RealPresence Media

Manager appliance and/or software license. Refer to your software license for the code. You’ll need

the code to obtain an activation key from Polycom Support.

● Activation key

An activation key is generated by Polycom Support. To obtain the activation key, you need to enter

your RealPresence Media Manager appliance serial number and Polycom Software License code

through the Polycom Support portal. Then you can enter the activation key into the RealPresence

Media Manager software’s Admin Tool, which will activate the license.

Note: Store the Serial Number, License Code, and Activation Key for Future Reference

Store the RealPresence Media Manager appliance serial number, Polycom Software License code, and activation key in a safe location for future reference. You may need to provide the information to Polycom Support if you experience issues with the RealPresence Media Manager software.

To obtain your license activation key:

1 Using an Internet browser, visit Polycom Support at http://support.polycom.com.

2 From the Licensing & Product Registration menu, select Activation/Upgrade, as shown next.

3 Log in to your Polycom online account.

http://support.polycom.com/

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4 On the License and Product Activation page, select SITE & Single Activation/Upgrade.

5 Enter the RealPresence Media Manager appliance serial number or the RealPresence Media

Manager software serial number in the Serial Number box, and click Next. The system validates

the serial number and identifies the type of product the number belongs to.

6 On the Activation page, enter the Polycom Software License code you received when you

purchased the RealPresence Media Manager software license, and click Activate. The system

produces an activation key. Copy the activation key to a text file so you can enter it into the

RealPresence Media Manager Admin Tool in a later step.

When you launch the RealPresence Media Manager Admin Tool for the first time, the Manage License

dialog opens and prompts you to enter the product activation key.

To activate the license in the RealPresence Media Manager Admin Tool:

1 Check that you are connected to the Internet.

2 Enter the Product Key in the appropriate field.

3 Click the Activate via Internet button. The RealPresence Media Manager software connects to the

Polycom Activation Server on port 443 and verifies your license key.

Activate a License Key on a New Installation of RealPresence

Media Manager Software

Follow these steps to activate a new installation of RealPresence Media Manager software.

To activate the license:

1 From the Launch page, launch the Admin Tool by clicking the Launch Application button.

2 In the Media Manager Login dialog, click the Refresh button.

3 In the license field, enter your product license key.

4 Click the Activate via Internet button.

Activate a License Key on a RealPresence Media Manager

Appliance

When you first start up your RealPresence Media Manager appliance, it uses the 90-day trial license by

default.


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Note: Activate the Software After the Trial Period

Remember to retrieve your product license key and activate the RealPresence Media Manager software license before the 90-day trial expires.

To activate a new product license key on a RealPresence Media Manager appliance:

1 Launch the RealPresence Media Manager software Admin Tool and log in using your administrator

email address and password.

2 Right-click the Media Manager Root and select Properties.

3 Click the Manage License tab, as shown next.

4 In the Activation section, enter the new product key or click the Import License File button.

Activating a new product license key

5 Browse to the product license key and select it.

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6 Click the Activate via Internet button.

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Administer RealPresence

Media Manager Software In the following sections, you’ll learn how to perform regular administration tasks in RealPresence Media

Manager software using the RealPresence Media Manager Admin Tool.

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Get to Know the Admin Tool User

Interface

The RealPresence Media Manager software Admin Tool is the administrative console that you use to

manage your system. This section shows you the Admin Tool user interface and how to navigate through

your configuration settings using the tool.

The Admin Tool user interface is divided into four main areas. Select the type of resource you want to

work with in the Resource panel on the left, and work with that resource in the Work Area in the middle.

On the right side are the Quick Links and Pending Tasks panels. You can adjust the width of the panels

by dragging their edges. The UI also includes a number of menus and tabs to help you navigate the

interface.

The RealPresence Media Manager Admin Tool user interface

.

1 Resource panel Manage content and resources by clicking the Resource tabs.

2 Work Area Create and modify your assets in the Work Area.

3 Quick Links panel Access common tasks in the Quick Links panel.


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4 Pending Tasks panel View reminders for tasks that need to be completed, such as grading a

test.

5 Resource tabs Access different resources using the following Resource tabs:

Scheduling

Portal Administration

Library Content

Users & Groups

Network Resources

6 Status bar View all system activity. Click next to the status message to view the session

history.

7 Menu bar Access the File, Edit, View, Task, and Help menus.

8 Page tabs Access open resources in the Work Area by clicking the Page tabs. Click to close a

tab.

Resource Panel

Use the resource panel to manage content and resources. The resource panel includes the following

resources:

● Scheduling panel Schedule events and set e-mail notifications and network tasks.

● Portal Administration panel Set up and manage Portals and Categories.

● Library Content panel Create and modify all your RealPresence Media Manager content.

● Users & Groups panel Administer user and group permissions.

● Network Resources panel Create and manage network profiles.

Work Area

Use the Work Area to create, configure, and modify settings for your content, resources, and users. Tabs

that you open in the Work Area will stay open until you close them manually, so that you can jump back

and forth between configuration pages. Most of the pages require you to save your settings to enable

them by clicking the Save button. Some pages offer an option to create a duplicate of the page by clicking

the Copy button.

Quick Links Panel

The Quick Links panel provides shortcuts to common tasks within the RealPresence Media Manager

software Admin Tool. As you move the mouse pointer over the Quick Links buttons, option menus

collapse and expand. Click an option in the list to open the corresponding page in the Work Area.

Pending Tasks Panel

The Pending Tasks panel shows you tasks that are incomplete and that require your attention before your

configuration is fully operational. Click a pending task to open the task’s page in the Work Area.

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Resource Tabs

Click the resource tab icons at the bottom of the resource panel to open each of the five available

resources.

Click this icon to open the Scheduling panel, where you can schedule events, and set email notifications and network tasks.

Click this icon to open the Portal Administration panel, where you can set up and manage Portals and Categories.

Click this icon to open the Library Content panel, where you can create and modify all your RealPresence Media Manager content.

Click this icon to open the Users & Groups panel, where you can administer user and group permissions.

Click this icon to open the Network Resources panel, where you can create and manage network profiles.

Page Tabs

Access pages in the Work Area by using tabs. A page stays open until you click the close button in the

corner of the tab, providing a convenient way to navigate between different resource pages.

Status Bar

View system activity messages in the status bar across the bottom of the user interface. Click the button

on the left side of the bar to view the session history.

Menu Bar

The menu bar at the top of the RealPresence Media Manager software’s screen contains traditional

navigation options. The menus are File, Edit, View, Task, and Help. The Task menu repeats the options

available in the Quick Links panel.


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Admin Tool Buttons and Icons

The RealPresence Media Manager software’s user interface includes icons to help you interact with your

resources.

Expand/collapse button Click this button to expand and collapse resource options. You will see this button in the resource panel and the Work Area.

Resource Control button Click this button next to a field to open the resource panel for that field.

Alert The alert icon reminds you to complete an action or task. You will see this in the Pending Tasks panel.

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Common Administrative Tasks

You will encounter certain core tasks when administering a fully configured installation of RealPresence

Media Manager software. These tasks are covered throughout this guide. This section helps you identify

and locate the information you need to complete these tasks.

Set Admin Tool Preferences When you launch the RealPresence Media Manager Admin Tool for the first time, you need to set your

preferences. See Set Real Presence Media Manager Admin Tool Preferences for the First Time to learn

how to configure these settings.

Brand the RealPresence Media Manager Portals Your RealPresence Media Manager portal is a reflection of your organization. You can apply your

organization’s brand to your portal in the form of colors and logos by customizing a Style Profile and a

Layout Profile. See Apply a Brand to the Portal to learn how to customize your portal using Style Profiles

and Layout Profiles.

Set Permissions When you add users to the RealPresence Media Manager software, they are automatically placed in the

Everyone permissions group. You can grant user or group permissions for a portal or a category. See

Configure Portal Permissions or Allow Users to View Categories to learn how to set permissions.

Manage Users RealPresence Media Manager can use its own local database for managing users (forms-based

authentication) or external databases using Active Directory/Lightweight Directory Access Protocol

(AD/LDAP) user authentication systems and web-based single sign-on (SSO) systems.

See Manage Users and Groups to learn how to add, delete, and edit users and groups.

Organize Content Using Categories See Manage Content Using Categories to learn how to create and manage categories, assign category

permissions, and set up automatic destination categories.

Manage Events See Schedule Events to learn how to use the RealPresence Media Manager software’s Scheduler

Service to schedule content scans, RealPresence Capture Station Pro presentations, and Polycom RSS

4000 calls.


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Add and Manage Video Content in the Library See Manage Content Using the RealPresence Media Manager Library to learn how to use the library

resource to manage content.

Run Reports Reports provide detailed views of how users are accessing content, how long they are viewing it for,

whether they are experiencing network problems, and more. Using reports, you can assess the

effectiveness of your content delivery and improve your content management strategy. Reports can help

you can increase the RealPresence Media Manager web portal’s impact on your enterprise. See

Generate Reports to learn how to generate reports.

Set Admin Tool Preferences for the First Time When you launch the Media Manager Admin Tool for the first time, the Edit Preferences tab opens in the

Work Area. You can begin setting preferences here.

To edit your preferences:

1 In the Edit Preferences tab, enter your Email Address.

2 If you want to change your password, select the Change Password check box and enter your old

password and a new password in the corresponding fields.

3 Select a Time Zone, Locale, and Language from the drop-down lists, and then click Save.

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Manage Users and Groups

The RealPresence Media Manager software system is populated by user accounts. Each user’s account

includes details that describe the basic attributes associated with that user, such as the user’s name,

address, email address, and information about the user’s access to different features in RealPresence

Media Manager software. User attributes not related to access can be accessed and edited from the

Users & Groups resource panel in the RealPresence Media Manager Admin Tool. You can control

permissions for portals and categories in the Portal Administration panel. Each user may belong to one or

more groups. You can ease administration tasks using group memberships, which enable you to apply

the same permissions to many users at once, rather than individually.

Add a User Managing users is an ongoing administrative task. You will add users frequently while administering

RealPresence Media Manager software.

To add a user:

1 Click the Users & Groups resource tab to open the Users & Groups resource panel.

2 Click the New button and select User from the list.

3 In the Details tab, shown next, select the Allow Login to Administration Tool and Allow Library

Access check boxes if they apply, and enter the appropriate data in the fields.

Adding a user

4 In the Aliases tab, click the New Alias button to add the user’s alias.

You need to add an alias for each user. You can add a user’s alias for each portal and still manage

the user as a single user.

5 Click the Member Of tab to assign the user to a group.


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6 In the Users & Groups resource panel, select the group to which you want to add the user. Then,

in the Work Area, click Add, as shown next.

To remove a user from a group, select the group from the list in the Work Area and click Remove.

Assigning a user to a group

Timesaver: Using the Resource Control Button

Click Resource Control to open the Users & Groups resource panel from the Work Area if a

different resource panel is open.

Delete a User or Group To delete a user or group:

1 In the Users & Groups resource panel, select the user or group you want to delete.

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2 Click Delete, as shown next.

Import and Export a User or Group Export a template that you can complete and use to import users. You can also export users and groups

from RealPresence Media Manager software as CSV files.

To import a user or group:

1 In the Users & Groups panel, click the Import/Export button and select Upload.

2 In the Upload CSV tab, shown next, select a Portal, Authentication Profile, and authentication

Type from the drop-down lists.

Importing a user in the Upload CSV tab


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3 In the Select a CSV File section, click Browse to browse to the user CSV file you want to upload.

4 Assign the user to a group by selecting a group in the Users & Groups panel and clicking Add in

the Group Association section.

You can also create a new group and assign the imported users to it by selecting the Create a New

Group check box.

5 Click Upload.

To export your CSV template to use later for importing users:

1 In the Users & Groups panel, select the user or group you want to export.

2 Click the Import/Export button and select Download.

3 In the Download CSV tab, select a Portal, Authentication Profile, and authentication Type from

the drop-down lists.

4 Click Download and select a destination.

Downloading a CSV template from the Download CSV tab

Allow Users to View Categories A common way to organize content is by category. A category is a container for content with a descriptive

name. When you add users to the RealPresence Media Manager software, they are automatically placed

in the Everyone group, but you can grant a user or group permissions for a category.

To grant a user or group permission to view a category:

1 In the Admin Tool, in the Portal Administration panel, expand the portal and select the category

you want to grant permissions for.

2 Right-click the category and choose Properties.

3 Click the Permissions tab.

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4 In the Users/Groups section, shown next, select the Inherit Permissions check box to set the

category permissions to inherit portal permissions or inherit permissions from the next node up on

the tree.

5 Click Resource Control to open the Users & Groups panel.

6 In the Users & Groups panel, select a user or group and click Add. The user or group will be

added to the list of users and groups that can view the selected category.

7 Edit a user or group’s abilities in the User/Group’s Permissions section by selecting or clearing

the Allow, Deny, and Grant check boxes.

8 Click Save.

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Work with RealPresence Media Manager

Portals

RealPresence Media Manager content is displayed to your users on the RealPresence Media Manager

portal. Using most desktop and mobile browsers, you can view multiple content types on the portal. You

can customize the portal with your organization’s brand, add tests and surveys, enable speech-to-

transcript metadata, and more. This section shows you how to view content and configure different portal

options.

View the Portal on Your Browser Launch the portal and watch video content.

To launch the RealPresence Media Manager default portal:

1 Using a networked Windows PC or Mac, or a compatible mobile device such as an Apple iPad or

Android tablet, launch an Internet browser. Supported browsers include

Microsoft Internet Explorer 9 and 10

Google Chrome 9

Mozilla Firefox 14

2 In the browser’s address bar, enter one of the following:

http://<RealPresence Media Manager appliance IP address> (for example,

http://192.168.50.4.)

http://<RealPresence Media Manager appliance domain name>

The default portal displays, as shown in the figure. By default, the portal is configured for

anonymous users, which means you can watch any of the unsecured content that is displayed in

the portal without logging in.

http://192.168.50.4/

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RealPresence Media Manager default portal

Log in to the Portal To view content on most portals, you must first log in.

To log in to the portal:

1 Launch the portal web site from your preferred browser.


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2 In the Login dialog, enter your Email address and Password in the fields provided. Then click

Login.

3 If you do not yet have a username and password, click Register.

4 Enter an Email address and Password of your choice (enter both twice).

5 Click Register.

To log in to the portal from a mobile device:

1 Launch the portal web site from your preferred mobile browser.

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2 On the Login screen, enter your Username (e-mail address) and Password.

3 Tap Login.

4 If you do not yet have a username and password, tap Register.

5 Enter an Email address and Password of your choice.

6 Tap Register.

Navigate Categories The RealPresence Media Manager portal organizes content using categories. When you open a

category, it displays in the Content Display portlet at the top of the page. Portlets are windows in the

portal than contain content categories, links, or other portal features such as tests and surveys. For more

information on portlets, see Use Portlets.

You can create categories using the RealPresence Media Manager Admin Tool when logged in as an

admin user. The categories are

● Default Category

● User Generated Content

● Featured Content

● Upcoming Event

● Most Popular

● Recently Viewed

To select a category:

» From the portal, do one of the following:


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Open the Categories menu; under Home, choose a category to display its content thumbnails

in the Content Display portlet.

Click the category in the menu bar.

View a Video You can play any video displayed by clicking the corresponding thumbnail. The RealPresence Media

Manager player (shown next) opens. Click the Play button to watch the video.

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View presentations in the RealPresence Media Manager player

Use the Tabs The tabs in a presentation give you access to different types of information about a presentation and

more options for interacting with the presentation. Tabs display below a presentation in a portal. Some

tabs display only when you enable them in the RealPresence Media Manager Admin Tool.

Use the Details Tab to View Details and Share the

Presentation

Click the Details tab to view basic presentation information such as the title, speaker, description, and

presentation date. You can also share the presentation if sharing has been enabled.

To share a presentation:

1 In the Details tab, click the Share button.

2 Do one of the following:

Copy the link in the share field and paste into your sharing platform.

Click Embed and copy the code to embed the presentation in your sharing platform. Click Link

to return to the link option.


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Share the presentation from the Details tab

Use the Chapters Tab to Navigate the Presentation

Click the Chapters tab to view a list of chapters. Click next to the chapter name to go to that

chapter.

Use the Slides Tab to Navigate the Presentation

Click the Slides tab to view the presentation slides arranged in a mosaic. Click a slide to go to that point

in the presentation.

Use the Moderated Q&A Tab to Submit Questions

Submit a question to the speaker in a presentation using the Moderated Q&A tab. For more information

about enabling Moderated Q&A, see Work with Moderated Q&A.

To submit a question:

1 Click the Moderated Q&A tab.

2 Type your question in the Ask A Question field.

3 Select the Submit question anonymously check box to hide your username in the question.

4 Click Submit.

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Use the Moderated Q&A tab

Use the Transcript Tab to View and Speech-to-Transcription

Results

Media Analytics Framework is a new speech analytics option in RealPresence Media Manager version

6.6 software that enables speech-to-text transcription. It is available with a Metadata Integration license

and an account with a supported metadata provider, such as RAMP MediaCloud. Click the Transcript

tab to view the speech-to-text transcription of the presentation video.

You can search metadata, including speech-to-transcription results, using the portal’s search function.

Configure transcription settings in the Admin Tool. For information about configuring transcription

settings, see Configure the RAMP MediaCloud Speech to Transcript Module.

View Speech-to-Transcription Results

View speech-to-transcription results in the Transcript tab.

To use the Transcript tab for viewing speech-to-transcription results:

1 Click the Transcript tab.

2 In the Sentence column, read the transcribed audio and view the time in the presentation that the

audio segment occurs and the name of the speaker. View the start time of the sentence in the Time

column, and the speaker in the Speaker column.

3 Click next to a Sentence to go to the point in the video where the sentence is occurs.

Search Metadata

Use the portal search function to search metadata.


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To search metadata in the portal:

1 Click Advanced next to the search field.

2 Enter your search criteria in the Metadata field.

3 Click Search.

Use the Zoom Slide Feature Zoom Slide is a new feature in RealPresence Media Manager version 6.6 that enables you to open the

presentation slides in their own re-sizeable window. You can move the slide to another part of your

screen or make it larger to view fine detail. The feature is available in Windows and Mac desktop

operating systems, and iOS and Android mobile operating systems.

To use Zoom Slide:

1 Play a presentation containing slides in the RealPresence Media Manager player.

2 Hover over a slide during the presentation and click the left mouse button. The slide opens in its

own window.

3 Click the slide and drag it to another part of your screen.

4 Drag a corner of the slide to resize it.

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5 Click the close button in the top-right corner to close Zoom Slide.

Use Portlets Portlets are windows in the portal than contain content categories, links, or other portal features such as

tests and surveys.

Featured Content

The Featured Content portlet displays content that an admin user selects to feature.

Recently Viewed

The Recently Viewed portlet displays any content the current portal user has clicked.

Most Popular

The Most Popular portlet displays content that has received the most views from portal users.

Upcoming Events

The Upcoming Events portlet displays scheduled live presentations from RealPresence Capture Station

appliances or calls from Polycom RSS appliances. You can watch the event live, or view it later on-

demand.

Links

The Links portlet displays any relevant links, such as your organization’s website. You can also include a

direct link to launch the RealPresence Media Manager Admin Tool that will be available to admin users

with the correct permissions.

User Evaluation

The User Evaluation portlet displays any tests, surveys, or certificates created and enabled on the portal.

Create and enable tests, surveys, and certificates in the RealPresence Media Manager Admin Tool.

Manage Portal Licenses Manage your portal licenses for optional features and partner solution integrations at the root level.

To manage licenses:

1 In the Portal Administration panel, right-click Media Manager Root and choose Properties.

2 In the Manage License tab, shown next, view licenses in the License Details section.

3 In the Default Portal section, select or clear the check boxes for licenses you want to activate.


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4 To activate a new license, enter a product key in the Activation section (not shown).

5 Click Save.

Managing portal licenses

Add Portals You can add a portal to your RealPresence Media Manager software deployment at any time. For

example, if you have configured one portal for your organization’s customers, but need another portal for

employee training, you can add one.

To add a portal:

1 In the Portal Administration panel, right-click the Media Manager Root and choose New Portal.

2 In the Details tab, enter the name for your new portal and configure User Preferences, Email

Settings, Ratings Settings, User Upload Settings, and Event Settings.

3 Work through the Authentication Profiles, Layout Profile, Style Profile, Permissions, Login Options,

and Configuration tabs, configuring the settings you need.

Configure Portal Details You can configure basic settings for your RealPresence Media Manager software portal in the Details tab.

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To configure basic portal settings:

1 In the Portal Administration panel, right-click the portal name and choose Properties.

2 In the Details tab, configure the following settings:

User Preferences, including default locale, language, and time zone

Email Settings

Ratings Settings

User Upload Settings

Portal Title Settings

Event Settings

3 Before closing the tab, click Save to save any changes you made.

Apply a Brand to the Portal Your RealPresence Media Manager software portal is a reflection of your organization. You can apply

your organization’s brand to the portal in the form of colors and logos by customizing a Style Profile, and

customize the layout of portlets by configuring a Layout Profile.

Configure the Style Profile

Customize the Style Profile to display your organization’s logos and colors on your RealPresence Media

Manager portals. You can customize the portal, a category, and individual content types on the Style

Profile tab.

To customize the Style Profile:

1 In the Portal Administration panel, right-click your portal and select Properties.

2 Click the Style Profile tab, shown next.

Customizing a node in the Style Profile tab

3 Click next to the node you want to customize.


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4 Clear the Inherit check boxes to prevent the node from inheriting its style properties from its

parent. For example, in the Portal section, as shown, clear the Inherit check boxes to prevent

the Portal node from inheriting each style property from the Media Manager Root node above it in

the tree.

5 Enter URLs to link to a header graphic in the Header Logo Background Image URL field, a

banner graphic in the Header Banner Image URL field, or a background image in the

Background Image URL field.

Adding a header logo and banner image

6 In the Header Banner Background Color section, choose colors for the header banner and

other backgrounds and fonts by clicking to open the Select a Color dialog. You can also

select the Transparent check box to display a transparent background. Click OK to close the

dialog.

Choose a color.

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7 In the Header Links Font section of the Style Profile tab, choose fonts for header links,

breadcrumb text, and other text by clicking to open the Font Chooser dialog, shown next.

Change properties in each node, or select the Inherit check boxes. Click OK to close the dialog.

Choose a font for the header.

8 Click Save to save your Style Profile when you are finished customizing.

Admin Tip: Creating a Folder for Custom Images

To make future Style Profile changes easier and to reduce the chance of losing background or banner images, create a new folder to store your custom images and logos in \inetpub\wwwroot\RealPresence Media Manager\Portal\skins.

Configure the Layout Profile

The Layout Profile determines the layout of portlets on your RealPresence Media Manager software

portal. You can customize the number of rows that will appear on the portal, in which order they appear,

and what each row will display. You can also customize the number of columns in each row and what is

displayed in each column.

When you open the Layout Profile tab, the Work Area is arranged in rows and columns that correspond to

the rows and columns that will appear in the portal.

Once you have created and saved your Layout Profile, you can export it. If you have previously created a

Layout Profile on another RealPresence Media Manager software system, you can import it. The

following procedures show you how.

To arrange the layout of the rows and columns in your Layout Profile:

1 In the Portal Administration panel, right-click your portal and select Properties.

2 Click the Layout Profile tab to see the screen shown next.

3 Click to move a row up, move a row down, or delete a row, respectively.

4 Click the Add New Row button at the bottom of the Work Area to add a row.


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5 Click the buttons to remove or add columns to a row, respectively.

Arranging the layout of the Layout Profile

To customize the type and properties of portlets displayed in each row or column:

1 In a row or column, select a portlet. In the figure shown next, for example, in Row 1, Column 1,

Content Display is selected.

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2 In the Selected Portlet Properties section of the properties panel on the right, enter a title in the

Title field, select any check boxes that apply and select layout options such as View, Thumbnail

Width, and Thumbnail Aspect Ratio from the lists.

3 Select the Auto refresh every __ seconds check box and enter a refresh rate value in seconds.

For example, if you would like the system to update the Featured Content portlet every 30 seconds,

select the Auto refresh checkbox and enter a refresh rate value of 30, as shown

4 When customizing Content Display properties, you can also edit the HTML code directly by

clicking the Default HTML button in the properties panel and editing your custom HTML code in

the resulting dialog.


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5 In the All Portlet Properties section, set the position of the portlet Title, Speaker, and Ratings

by selecting Top, Bottom, or None.

6 For Duration, select On to display the duration of each portlet’s video content in the lower-right

corner, or select Off if you do not want to display the duration.

7 As you make selections, you can preview the changes in the graphic in the All Portlet

Properties section, shown next. Settings made in the All Portlet Properties section affect all

portlets in the selected portal globally.

8 Click Save.

9 You can export the Layout Profile by clicking Export.

Caution: Auto Refresh And Server Performance

Enabling auto refresh for portlets in the RealPresence Media Manager Admin Tool, or increasing the auto refresh rate, can significantly increase server load and negatively affect server performance.

Configure Portal Permissions When you add users to the RealPresence Media Manager software, they are automatically placed in the

Everyone group. You can grant permissions to view or edit a portal for an individual user or for an entire

group.

To grant and edit user or group permissions to access a portal:

1 In the Admin Tool, in the Portal Administration panel, select the portal to which you want to grant

permissions.

2 Right-click the portal and choose Properties.

3 Click the Permissions tab.

4 In the Users/Groups section, shown next, select the Inherit Permissions check box to inherit

portal permissions from the root node on the tree.

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5 Click to open the Users & Groups panel.

6 In the Users & Groups panel, select a user or group, and click the Add button in the Work Area.

The user or group will be added to the list of users and groups that can view the selected portal.

7 To edit a user or group’s permissions, in the User/Group’s Permissions section, shown next,

select or clear the Allow, Deny, and Grant check boxes.

8 Click Save.

Configure Portal Login Options In the Portal Administration panel, you can also set up some portal login options such as login help text

and a disclaimer message.

To configure login options:

1 In the Portal Administration panel, right-click a portal and choose Properties.

2 In the Login Options tab, shown next, select the Enable Login Help check box.

3 Enter a help message in the Login Help Text field, and choose the Text or HTML option.

4 To add a disclaimer, select the Enable Disclaimer Messaging check box.

5 Select a Display Type from the three options:

None No disclaimer text will appear.


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On-screen

Popup Text will appear in a pop-up window.

6 Enter an External URL and a Message in the appropriate fields. You can also select the Require

Scroll to Bottom check box to require users to read the entire disclaimer before logging in.

7 Click Save.

Configure the Out-of-Band Live Sync Method You must configure the correct out-of-band live sync setting for your portal to enable the RealPresence

Media Manager software to synchronize presentation slides and video across domains when portal users

publish live presentations. Three out-of-band live sync methods are available: Proxy Server, JsonP, and

CORS.

● Proxy Server

Proxy Server is the default option. This method uses the RealPresence Media Manager server as a

proxy server to collect the slide sync information from a live presentation, whether the presentation

is from the same domain or a different domain.

With this option, a request from the RealPresence Media Manager portal on the client side is sent

to RealPresence Media Manager software for slide sync information at an interval that you set. On

receiving the request, the RealPresence Media Manager software sends a request for the resource

that contains the live slide sync to the web server that hosts the live presentation.

If you used a web debugging tool such as Fiddler, you would see the tracking number in the URL.

For example, you might see http://prmm.com/skin/oob/4343, where 4343 is the tracking number.

Using the Proxy Server method offers several advantages:

As the default, Proxy Server works without further configuration or setup.

Proxy Server works in a web farm setup.

Proxy Server supports handling and logging errors.

However, the Proxy Server has a disadvantage:

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Using the RealPresence Media Manager server as proxy server increases the network traffic

and load on the server.

● JsonP

JsonP executes a callback upon receiving the slide sync information. To use this method, you need

to know which scripting languages are supported by the presentation-hosted web browser and use

the corresponding Cross-Origin Resource Sharing (CORS) file. For example, if the server supports

only ASP.NET, use cors.aspx. If the web server supports ASP, use cors.asp. For servers that

support PHP, use cors.php.

Using the JsonP method offers several advantages:

Requests are processed by the server hosting the presentation, not the RealPresence Media

Manager server.

The total number of requests involved in each slide sync is reduced by half when compared

to using the Proxy Server method, because the requests do not go through the proxy layer

(RealPresence Media Manager).

The disadvantages of using the JsonP method are

You need to select the correct CORS file in the Admin Tool and ensure that it exists in the

presentation folder.

The JsonP method does not support handling or logging errors from the RealPresence

Media Manager software.

Processing speed is limited to the speed of the server hosting the presentation.

You cannot take advantage of the RealPresence Media Manager web farm.

● CORS

The CORS method is functionally similar to the JsonP method and uses the same set of CORS

files used by JsonP. The CORS method, however, uses a newer standard that allows one domain

to read resources from another domain if there is a CORS header in the response. The JsonP

method treats the resource as a script.

The CORS method also allows you to select the g.htm file in the presentation folder if the server

hosting the presentation is configured to allow CORS for all requests.

Using the CORS method offers several advantages:

Requests are processed by the server hosting the presentation, not the RealPresence Media

Manager server.

The total number of requests involved in each slide sync is reduced by half when compared

to using the Proxy Server method, because the requests do not go through the proxy layer

(RealPresence Media Manager).

The disadvantages of using the CORS method are

You need to select the correct CORS file in the Admin Tool and ensure that it exists in the

presentation folder.

The CORS method does not support handling or logging errors from the RealPresence

Media Manager software.

Processing speed is limited to the speed of the server hosting the presentation.

You cannot take advantage of the RealPresence Media Manager web farm.


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Configure Out-of-Band Live Sync Options

The following procedure shows you how to configure out-of-band live sync options.

To configure out-of-band live sync:

In the Portal Administration panel, right-click your portal and choose Properties. 1

Open the Configuration tab. In the Media section, shown next, select an Out of Band Sync 2

Interval from the drop-down list.

Select an Out of Band Live Sync Method from the drop-down list (see the descriptions earlier in 3

this section):

Proxy Server

JsonP

CORS

Select the appropriate Out of Band Live Sync Cross Domain File (explained earlier) from the 4

drop-down list.

Click Save. 5

Note: Recycle the Portal Application Pool

Recycle the portal application pool to make any portal setting changes take effect immediately.

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Work with Tests and Surveys

RealPresence Media Manager software enables you integrate tests and surveys into your portal. Users

can take these tests in the RealPresence Media Manager portal.

Create a Test You can create tests with essay, multiple choice, true or false, and select-one questions.

Note: User Evaluations License

You need to have a valid User Evaluations license to create tests.

To create a new test:

1 Open the Library Content panel.

2 Click the New button and select Test, as shown.

3 In the Details tab of the Work Area, enter a test Title and Description in the appropriate fields, as

shown next.

4 Enter a Start Message that displays when a portal user starts the test.


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5 Enter an End Message that displays when a portal user finishes the test.

6 If this will be a timed test, select the This test is timed check box and enter a time by selecting

values from the lists.

7 Select the This test is pass/fail check box if you want to set a pass or fail condition for auto-

grading of tests.

8 For now, enter 1 in the Passing Point Value field. You can go back and change this value after

you have entered your questions and assigned point values to them.

9 Enter a Passing Message to display if a user passes the test. Then enter a Failing Message to

display if a user fails the test.

10 Enter the Number of retries allowed.

11 Set the remaining details by selecting check boxes for the following:

Display questions in random order

Display answers in random order

Test takers may review and change answers during test

Display test results to test takers

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Show correct answers to test takers

12 Click Save.

Add Sections to Your Test

You can divide your test into sections. For example, each section could contain test questions for a

specific topic.

To add sections to your test:

1 In the Details tab, shown next, click next to the test title to expand the test tree.

2 Click Section 1.

3 Enter a Section Title.

4 Select or clear the This section is timed check box, and select a time from the values in the list

boxes if appropriate.

5 Click Save.


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After you have saved your changes, the section title appears in the test tree on the left.

Enter Test Questions

After you enter the details and sections for your test, you can enter questions and answers.

To enter test questions:

1 In the Details tab, click to expand the test tree and show the sections.

2 Click to expand the first section, and click Question 1.

3 In the Text field, enter your question, as shown in the following figure.

4 Select a question Type from the following options:

Essay

Multiple Choice

Select One

True/False

Note that different options and fields become available depending on the type of question you

select.

5 To set a time limit for the question, select the This question is timed check box and select a time

from the values in the lists.

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6 In the Answer(s) field, enter the answer or answers to your question.

For a true-or-false question, select the True or False option.

For a Select One or Multiple Choice question, enter a possible answer in the blank field at the

bottom of the page and click the New Answer button. In the Answer(s) field, select the correct

answer or answers.


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7 Click New at the bottom of the Details page to add another question.

8 Click Save when you are finished entering questions.

Set Test Permissions

After you have created your test, set the required permissions for admin users and any users or groups

who will complete the test.

To set test permissions:

1 In the Permissions tab, click Resource Control.

2 In the Users & Groups panel, shown next, select a user or group. Then click Add.

3 In the User/Groups section, select a user or group.

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4 In the User/Group’s Permissions section, select the Allow check boxes to allow each ability to the

user or group.

Create a Survey You can add a survey to your portal.

To create a new survey:

1 In the Library Content panel, click the New button, and then select Survey.

2 In the Details tab, enter a survey Title and Description.

3 Enter a Start Message that displays when a portal user starts the survey.

4 Enter an End Message that displays when a portal user completes the survey.


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5 Select the Display results after completion check box.

.

6 From the test tree on the left, click to expand the test tree and click Question 1.

7 In the Text field, enter your question, as shown next.

8 Select a question Type from the following options:

Essay

Multiple Choice

Select One

True/False

Different options and fields become available depending on the type of question you select.

For a true/false question, select the True or False option.

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For a Select One or Multiple Choice question, enter a possible answer in the blank field at

the bottom of the page and click the New Answer button. In the Answers field, select the

correct answer or answers.

9 Click New at the bottom of the Details page to add another question.

10 Click Save when you are finished entering questions.

Set Survey Permissions

After you have created your survey, you can set the required permissions for admin users and any users

or groups who will complete the survey.

To set survey permissions:

1 In the Permissions tab, click Resource Control.

2 In the Users & Groups panel, select a user or group and click Add in the Work Area.

3 In the User/Groups section, select a user or group to which you want to gran permissions.


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4 In the User/Group’s Permissions section, select the Allow check boxes for any abilities you want

to allow for the user or group.

5 Click Save.

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Work with Moderated Q&A

Using the RealPresence Media Manager Admin Tool, configure the Moderated Q&A feature to enable

your portal users to submit questions to the presenter during live presentations. For more information

about using the Moderated Q&A feature in the portal, see Use the Moderated Q&A Tab to Submit

Questions.

To configure Moderated Q&A:

1 In the Library Content panel, right-click the content for which you want to enable Moderated Q&A,

and choose Properties.

2 In the Details tab, select the Moderated Q&A Enabled in Media Manager check box.

Enable Moderated Q&A in content details


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3 Select a maximum number of questions that can be displayed on the presenter interface at one

time from the list.

4 Select moderators. Click Resource Control, select a user or group from the Users & Groups

panel, and then click Add.

5 If the moderator is also the presenter, click the Presenter check box.

6 Click Save.

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Manage Content Using Categories

Portal content is organized into categories. Categories organize your content based on its source, such

as User Generated Content, subject, or a parameter of your choice. You can set specific permissions for

each category based on your requirements.

Create Categories and Set Category Permissions

Create the categories you need for the content in your portal. You can set the categories to inherit the

portal permissions, or you can set specific permissions for each category.

To create a category:

1 Click the Portal Administration resource tab.

2 Right-click the portal in which you want to create categories and select New Category.

3 Enter a name for the category.

4 On the Permissions tab, select the Inherit Permissions check box to use portal permissions for

the category, or clear the Inherit Permissions check box to set new permissions.

5 Click Resource Control to open the Users & Groups panel.

6 In the Users & Groups panel, select a user or group to which you want to grant category

permissions, and click the Add button.

7 In the Work Area, in the Users/Groups section, select the user or group you added.

8 In the User/Group’s Permissions section, shown next, select the Allow, Deny, or Grant check

box for each Ability.


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9 Click Save.

To delete a category:

1 Right-click the category you want to delete.

2 In the resulting dialog, type DELETE in uppercase characters in the field, and then click the Delete

button.

Assign Categories to New Content Automatically

You can configure the RealPresence Media Manager software to assign categories automatically to

incoming content by configuring destination categories in the content creation profile (CCP).

To configure destination categories:

1 In the Network Resources panel, click to expand Content Creation Profiles.

2 Right-click the content creation profile you want to configure and choose Properties.

3 Click the Destination Categories tab. You will see a list of the available destination category rules

and their descriptions:

Starting Scan Subdirectory Path Enter a value to limit which content will be placed in the

category by placing only content found in the full relative directory or path from the base scan

directory.

Match Subcategory Names to Subdirectory Names Enable this option to place content

found in subdirectories in matching subcategories.

Automatically Create Subcategories for Subdirectories Enable this option to create new

subcategories for content found in subdirectories where matching subcategories are not found.

Enable Catch-All Category Choose this option to place content that does not meet any of the

criteria into the specified Catch-All category.

Scan Subdirectory Path Exceptions Choose this option, and content found in subdirectory

exceptions will not be placed in any categories.

Polycom® RSS VRRs If a call imported from a Polycom RSS appliance is located within one

of the checked virtual recording rooms (VRRs) for a category, the call will automatically be

placed in that category on the tree. If no VRRs are checked for a category, all calls imported

from an RSS appliance will be placed in that category.

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TCS Keywords Use this option when scanning content from a Tandberg Content Server

(TCS) to accept a comma-separated list of keywords. If any of these keywords matches a

keyword on the TCS Conference’s properties, the TCS Conference will be placed in the

category. If the TCS Keywords field is empty for a category, all TCS Conferences scanned in

will be placed in that category.

4 If the destination category you want is not already displayed in the Work Area, click the New

Destination Category Rule button and select the type of rule you want to use from the list.

5 Enter data in the fields and select or clear check boxes that apply to your destination category,

using the rules listed in the Work Area as a guide.

6 Click Save.

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Manage Content Using the Library

Manage all of your content—videos, images, documents, links, and more—in the RealPresence Media

Manager Library.

Navigate the Library Content Panel

To access the library from the Admin Tool’s resource panel, click the Library Content tab. The list of

content assets displays in the Library Content panel, shown in the following figure. Page numbers are

listed across the top of the list under the Search button.

The Library Content panel contains a list of all the content available in your RealPresence Media

Manager solution deployment, including the following information:

● Type

● Name

● Created Date

● Presentation Date

● Original Path

Library Content panel

Library File Types

The following icons indicate the content type in the Library Content panel:

Upcoming Event

Video Stream

Link

Polycom RSS 4000 or RealPresence Capture Server Event

RealPresence Presentation

Document

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Image

RealPresence Media Manager Test

RealPresence Media Manager Survey

Certificate

TCS Conference

Region Set

Search Library Content You can search the RealPresence Media Manger Library to locate content quickly.

To search the library:

1 In the Library Content panel, click to expand the Search section.

2 Enter a Search Term and select the Content check box, Bundle check box, or both.

3 To refine the search by adding search terms, click the Advanced button.

4 Select a Search Term from the list, shown next. You can select more than one search term by

clicking Add.

5 Select a Content Type from the list.

6 Click Search.


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Add New Library Content You can add new content from the Library Content panel. A common way to add content to the library is

to scan it in.

To scan new content into the library:

1 In the Library Content panel, click the New button, and choose Import.

2 In the Details tab of the Work Area, select a Content Creation Profile from the drop-down list.

3 Select a content Type. If you select Scan, select a profile from the list, such as a Content Source

Profile. Then click the Queue Scan button.

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4 If you select Link or Stream as the content type, enter the URL, Title, and Description in the

appropriate fields. Enter the Window Width and Window Height in pixels. Then click Create.

Note: Add Content Using Recurring Scan Events

For information about adding new content to the library using recurring scan events, see Schedule a New Scan.

Archive, Delete, and Expire Library Content When you no longer need content, you can archive, delete, or set it to expire from the Library Content

panel. All three actions remove the content from the Library, and any portals or categories the content is

associated with. You can rescan the content server where the content resides, and it will be re-entered

into the library as new content.

Archive Library Content

Archiving content makes it offline and unavailable in the RealPresence Media Manager Admin Tool and

portal along with all associated viewer tracking and reporting data.


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To archive content:

1 In the Library Content panel, select the content you want to archive and click Archive.

2 To add more content to the archive list, select the content in the Library Content panel, and then

click the Add button in the Archive Content tab.

3 When you have added all the content you want to archive, click Save.

Delete Library Content

Deleting content in the Library Content panel removes it from the RealPresence Media Manager software.

To make content available after deleting, you need to re-import it from its source.

To delete content:

1 In the Library Content panel, select the content you want to delete and click the Delete button.

2 In the dialog, type DELETE in uppercase characters.

3 Click Delete.

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The content you delete is removed from the Library and any categories it is associated with.

Expire Library Content

You can set content to expire on a specific date. When the content reaches its expiry date, it is removed

from the Library, and any portals or categories it is associated with.

To set content to expire:

1 In the Library Content panel, right-click the content you want to expire and select Properties.

2 In the Expiration Date field, shown next, enter a date or select a date in the date picker.

3 Click Save.

The content will expire at 12:01 AM on the date you selected.

Work with Content Properties Most of the information you need about your content is available in the Properties screen. You can view

and edit the properties in each of the tabs.

To view library content properties:

1 In the Library Content panel, right-click the content and select Properties.

2 View and edit the properties in the following tabs:

Details View and configure content details such as date created, expiration date, title,

description, thumbnails, speaker, chapter and slide titles, captions, start and end times,

available formats, metadata, media type, bitrate and resolution, and Moderated Q&A details

Status View the current status of the content.

Permissions View and edit users’ and groups’ permissions for the selected content.

Edit History View a history of changes made to the content’s properties and recall an earlier

configuration if necessary.

Network View the Network Profile Summary to see the profiles associated with the selected

content.

Transcript Edit the transcription results and speakers.


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3 Click Save if you make any changes.

Viewing properties in the Details tab

Work with Metadata in the Transcript Tab

You can start metadata processing through a metadata provider, such as RAMP, from the content

properties. For more information, see Configure the RAMP MediaCloud Speech to Transcript Module.

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To send content for processing:

1 Right-click the content in the Library panel and select Properties.

2 In the Details tab, expand Metadata.

3 Select one of the following:

Only to providers where metadata doesn’t exist Select to send content to new metadata

providers for processing. This option does not overwrite any existing metadata from previous

processing of the content.

All providers (overwriting existing metadata) Select to send the content to all of the

metadata providers associated with the content according to the Metadata Rule applied. This

option overwrites any existing metadata associated with the selected content.


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4 Click Process.

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Schedule Events

You can configure the RealPresence Media Manager software to make content available on your portal

and send email notifications to your portal users to alert them to the available content according to a

schedule. You can schedule the following event types:

● Upcoming Events

● Email Notifications

● Scan Sources

● Polycom® RealPresence

® Capture Stations

● Polycom® RSS 4000/Capture Server Calls

The Scheduling panel, shown next, displays available scan sources, RealPresence Capture Station

appliances, and RSS 400/Capture Server appliances.

Scheduling panel


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Schedule an Upcoming Event You can schedule upcoming events in the RealPresence Media Manager Admin Tool’s Scheduling panel.

To schedule a new event:

1 In the Scheduling panel, click New.

2 In the Event tab of the Work Area, shown next, select the Content Creation Profile you want to

schedule the event for. Click the Refresh button if you need to refresh the list.

3 Enter Notes and select a Start Date & Time.

4 Select an event from the Event Type list:

Upcoming Events

Email Notifications

Scan Sources

Polycom® RealPresence

® Capture Stations

Polycom® RSS 4000/Capture Server Calls

5 Complete the fields that display for the selected event type.

6 Click Save.

Schedule an Email Notification for an Event After you have created a new event and selected a start date and time, you can use the RealPresence

Media Manager Admin Tool’s Scheduling panel to schedule an email notification for your event. An email

notice will be sent to all event invitees according to the schedule you set up.

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Admin Tip: Associating an Email Event with an Upcoming Event

If you associate an email notification with an upcoming event, the email will use the upcoming event’s

content creation profile type instead of the content creation profile you selected when you created the

new event in the Scheduling panel.

To schedule an email notification:

1 In the Scheduling panel, select the Email Notifications check box. Then click New.

2 From the Event Type drop-down list on the Details tab, shown next, select Email Notification.

3 Enter a subject in the Email Subject field, and enter the email message text in the Email Body

field.

4 From the Email Type drop-down list, select HTML or Text.

5 In the Upcoming Event field, you can associate the email notification with an upcoming event by

clicking , selecting an upcoming event in the Portal Administration panel, and clicking Add.

6 Select the users you want to send the email notification to by selecting the appropriate check

boxes:

Send email to Registered Users

Send email to all the users who can view the selected upcoming event

Attach ICS

Include Direct Link(s)

7 If you want to add users to the email list, in the Send to additional users section, click and

then click the Add button in the Work Area.


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8 Click Save.

Scheduling an event email notification

Schedule a Manual Upcoming Event After you have created a new event and selected a start date and time, you can schedule a manual

upcoming event, such as a webinar.

To schedule a manual upcoming event:

1 In the Scheduling panel, select the Upcoming Events check box. Then click New.

2 In the Event Type section of the Details tab, shown next, select Manual Upcoming Event.

3 Enter a Title, Speaker(s), and Description in the fields provided.

4 In the Duration drop-down boxes, select the event’s duration in hours and minutes.

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5 In the Start Window field, enter a number to indicate the amount of minutes prior to the event start

time that users will be able to access the event. The default setting is 0 minutes.

6 In the Wait Window field, enter a number to indicate the amount of minutes before the link to the

event becomes available. During the wait, a message displays to attendees that the event will start

shortly. The default Wait Window setting is 0 minutes.

7 To associate the upcoming event to content, click in the Related to Content section, select

the content in the Library Content panel, and then click Add.

8 Click Save.

Scheduling a manual upcoming event


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Schedule a Recurring Event

After you have created a manual event, you can set the event to recur according to a weekly, monthly, or

yearly schedule, and it can take holidays into account as well. You can set the recurrence to end after a

specified number of events or on a specific date.

To set the upcoming event to recur:

1 In the Recurrence tab, select the Enable Recurrence check box to open recurrence options.

2 Select or clear the Ignore Holidays check box, and select a frequency from the options: Weekly,

Monthly, or Yearly.

3 In the Pattern section, select the check box or boxes for the day or days of the week you want the

event to recur on.

4 In the Recur Until section, set the event’s recurrence to End after a particular number of

occurrences or End by a specific end date.

5 Click Save.

Scheduling a recurring event

Schedule a Webinar Event

You can set up a manual upcoming event as a webinar. Users can view the webinar details in the portal

in the Upcoming Events portlet. Users can click the Register link to receive a registration confirmation

email notification.

To set up a manual upcoming event as a webinar:

1 In the Webinar tab, select the This is a webinar event check box, as shown next, to open webinar

options.

2 Enter text in the Header, Subheader, and Body fields.

3 To add more information, you can create custom fields by clicking the New button in the Custom

Fields section. Then enter information for Name, Description, and Type of field.

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4 In the Static Fields section, select the check boxes for the static fields you want to require users to

fill out during registration for the webinar.

Scheduling a webinar

5 Open the Details tab, and select the Send registration confirmation email check box.


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6 Click Save.

The webinar manual upcoming event will appear in the Upcoming Events portlet in the portal, as

shown here. The user can click the (Register Me) link to register for the event.

Schedule a New Scan You can set the RealPresence Media Manager software to scan new content into the library according to

a one-time or recurring schedule.

To schedule a new scan:

1 From the Content Creation Profile drop-down list in the Recurrence tab, choose a profile, as

shown next.

2 Select a Start Date & Time.

3 In the Event Type drop-down list, choose Scan Source.

4 Select the Enable Recurrence check box if you want to set the RealPresence Media Manager

software to scan new content on a recurring schedule.

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Schedule a RealPresence Capture Station Event Schedule a presentation generated by a RealPresence Capture Station Pro or Portable Pro appliance in

the RealPresence Media Manager Admin Tool. The RealPresence Capture Station Pro appliance must

be configured for the RealPresence Media Manager software from which you are scheduling it, and it

must be active on the network.

To schedule a RealPresence Capture Station event:

1 In the Scheduling panel, select the Polycom® RealPresence® Capture Station check box. Then

click New.

2 In the Event Type section of the Details tab, shown next, select Polycom® RealPresence®

Capture Station.

3 Enter a Title, Speaker(s), and Description in the fields provided.

4 In the Duration section, select the event’s duration in hours and minutes.

5 From the Select a Capture Station Content Source Profile drop-down list, select a profile. Click

the Refresh button if you need to refresh the list of available RealPresence Capture Station

Capture Station profiles.

6 Select a Capture Station profile from the Profiles drop-down list.


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7 Click Save.

Scheduling a Capture Station event

Note: Stopping a RealPresence Capture Station Presentation

To stop a RealPresence Capture Station event already in progress, click the Stop Capture Station Event button.

Schedule a Recurring RealPresence Capture Station Event

You can set a RealPresence Capture Station event, such as a regular lecture, to recur according to a

weekly, monthly, or yearly schedule, which can take holidays into account. You can set the recurring

event to end after a specified number of occurrences or on a specific date.

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To set a recurring Capture Station event:

1 In the Recurrence tab, select the Enable Recurrence check box to open recurrence options.

2 Select or clear the Ignore Holidays check box, and select a frequency from the options: Weekly,

Monthly, or Yearly.

3 In the Pattern section, select the day or days of the week on which you want the event to recur.

4 In the Recur Until section, set the event’s recurrence to end after a number of occurrences, or by a

specific date.

5 Click Save.

Scheduling a recurring event

Enable Caching

You must enable caching to connect RealPresence Capture Station appliances to the RealPresence

Media Manager software through the Media Manager Wizard.

To enable caching:

In the Portal Administration panel, right-click Media Manager Root and choose Properties. 1


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In the System Settings tab, shown next, select the Enable Caching check box in the Portal 2

Settings section.

Click Save. 3

Schedule a Recording from a Polycom RSS 4000

or RealPresence Capture Server Appliance After creating a new event and selecting a start date and time, you can schedule a Polycom RSS 4000 or

RealPresence Capture Server appliance call using the RealPresence Media Manager Admin Tool. The

RSS 4000 or RealPresence Capture Server appliance must be active on the network.

Note: Polycom RSS 4000 and RealPresence Capture Server Appliances

The RealPresence Capture Server appliance is the replacement for the RealPresence RSS 4000 appliance. RealPresence Media Manager 6.6 software supports the RealPresence RSS 4000 version 8.5 appliance.

To schedule a recording from an RSS 4000 or RealPresence Capture Server appliance:

1 In the Scheduling panel, click New.

2 In the Details tab, select a Content Creation Profile from the list.

3 In the Event Type section of the Details tab, shown next, select Polycom® RSS 4000/Capture

Server Call.

4 Enter a Title, Speaker, and Description in the fields provided.

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5 In the Duration section, select the recording event’s duration in hours and minutes.

6 Select a Content Source Profile and a Virtual Recording Room (VRR) from the drop-down lists.

Click Refresh if you need to refresh the list of available VRRs. You can also manually enter an

Address Type and Address for a RealPresence Capture Server appliance.


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7 Click Save.

8 To start an RSS 4000 or RealPresence Capture Server call from the RealPresence Media Manager

Admin Tool, click the Start Call button. To stop a call already in progress, click the Stop Call

button.

Schedule a Recurring Polycom RSS 4000 or

RealPresence Capture Server Call You can set the Polycom RSS call to recur according to a weekly, monthly, or yearly schedule, and you

can take holidays into account. You can set the recurring call to end after a specified number of

occurrences or on a specific date.

To schedule a recurring Polycom RSS 4000/Capture Server call:

1 In the Recurrence tab, shown next, select the Enable Recurrence check box to open recurrence

options.

2 Select or clear the Ignore Holidays check box.

3 Select a frequency from the options: Weekly, Monthly, or Yearly.

4 In the Pattern section, select day or days of the week on which you want the event to recur.

5 In the Recur Until section, set the event’s recurrence to end after a number of events, or to end by

a specific date.

6 Click Save.

Upload and View User Generated Content You can test your system by uploading a video and checking that it displays in the portal in the

appropriate category, including transcoding and approval workflow if required. You need to have User

Generated Content (UGC) enabled and configured for the portal in the RealPresence Media Manager

Admin Tool. For more information about configuring UGC, see Configure User Generated Content.

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Web Info: Sample Videos for Testing

Sample videos for testing are available at the following web site: http://supportdocs.polycom.com/PolycomService/support/global/documents/support/user/products/network/Polycom_sample_videos.zip

Upload a Video that Does Not Require Admin Approval to

Make It Viewable on the Portal

You can upload a video that all users will be able to view on the portal immediately, without requiring an

admin to approve it first. By default, the User Generated Content (UGC) category does not require admin

approval to make videos viewable on the portal.

Before you begin, you need at least one sample video in a compatible format, and you need to be logged

in to the RealPresence Media Manager default portal as an admin user.

To upload a video and make it viewable on the portal:

1 Log in to the RealPresence Media Manager default portal as an admin user.

2 In the top-right corner of the portal, click My Uploads.

3 Click Upload a file.

4 Browse to the sample video you want to upload, select it, and click Open. The video begins

uploading.

5 While the video is uploading, you can enter information in the Title and Description metadata

fields.

6 Once uploading is complete, select Default Category, or any category except for User Genereated

Content, from the list in the Category field.

By default, the User Generated Content category is preconfigured to require an administrator’s

approval for an uploaded video to be playable in the portal. When you select a category other than

http://supportdocs.polycom.com/PolycomService/support/global/documents/support/user/products/network/Polycom_sample_videos.zip



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the User Generated Content category, such as the Default category, the RealPresence Media

Manager software will automatically transcode it and make it available to all users, including

anonymous users, without requiring permissions.

7 Click Save Changes. The video is now available in the portal in the category you selected.

Note: Viewing the Video on a Mobile Device

If you want to view the video in the portal on a mobile device, allow some extra time for transcoding.

View Content in the Portal

You can view the video you uploaded to the selected category in the portal. Polycom recommends testing

the portal while logged in as an admin user, a default user, and an anonymous user.

To view the video in the portal:

1 In an Internet browser on a Windows PC, Mac, or mobile device, log in to the portal as an admin

user.

2 Click (tap) the Categories button to display the portal tree.

3 Click (tap) the category you uploaded the content into. The video content you uploaded will be

shown on that category’s page.

4 Log out and log back in as a default user.

5 Click the Categories button to display the portal tree.

6 Click the category you uploaded the content into.

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Upload a Video that Requires Admin Approval to Make It

Viewable on the Portal

You can upload a video that requires an admin to approve it before users will be able to view the video on

the portal by uploading into the User Generated Content category. You need at least one sample video in

a compatible format.

To upload a video:

1 Log in to the RealPresence Media Manager default portal as an admin user.

2 In the top-right corner of the portal, click My Uploads.

3 Click Upload a file.

4 Browse to the sample video you want to upload, select it, and click Open. The video begins

uploading.

5 While the video is uploading, you can enter information into the Title and Description metadata

fields.

6 Once uploading is complete, select User Generated Content Category from the list in the

Category field.

The User Generated Content category is preconfigured to require an admin user’s approval. When

you select the User Generated Content category, the RealPresence Media Manager software will

transcode the video you uploaded, but it will hold the video pending approval by an administrator

user in the RealPresence Media Manager Admin Tool before users can view it in the portal. Once

approved by the administrator, the video can be viewed by any portal user, with or without logging

in.

To approve a video upload as an admin user and make it available in the portal:

1 Log in to the Admin Tool as an admin user.



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2 In the Pending Tasks panel, shown next, click User Generated Content with Approval.

3 In the Work Area, select the Title that is awaiting approval.

4 Click Approve.

5 Click Save. All users can now view the video in the portal.

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Note: Viewing the Video on a Mobile Device

If you want to view the video in the portal on a mobile device, allow some extra time for transcoding.

To view the video in the portal as an admin or default user:

1 In an Internet browser on a Windows PC, Mac, or mobile device, log in to the portal as an admin

user.


3 Click User Generated Content. The video content you uploaded is shown on the User Generated

Content page, as shown next.

4 Log out and log back in as a default user.


6 Click User Generated Content.

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Configure RealPresence

Media Manager Software In the sections that follow, you’ll learn how to configure your RealPresence Media Manager software for

basic environments and common functions.

Complex and scaled environments, and some third-party solution integrations, may require customized

configurations not covered in this guide. For more information, contact your Polycom representative.

The RealPresence Media Manager, Appliance Edition includes some preconfigured settings. Refer to the

RealPresence Media Manager, Appliance Edition Quick Start Guide to get your appliance up and running

quickly.

http://plcmtechnet.com/documents/en/realpresence/media-manager/appliance-edition/65113/quick-start-guide/polycom-realpresence-media-manager

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Configure and Administer Profiles

RealPresence Media Manager software uses profiles to define server types, where portal users are

located, how the RealPresence Media Manager software distributes content over networks, and the type

of content itself. The following profiles are available:

● Server profiles

● Location profiles

● Distribution profiles

● Content source profiles

● Content creation Profiles

Configure Server Profiles Server profiles enable you to create configurations for the different types of content and streaming

servers that RealPresence Media Manager software interacts with.

Create a New Server Profile

Create all new server profiles using the following procedure.

To create a new server profile:

1 In the Network Resources panel, click to expand Server Profiles, and then click New.

2 In the Details tab of the Work Area, enter a Name and Description for the new server profile, as

shown in the next figure.

3 In the Available In These Portals list, select the check boxes next to the portals in which you want

the new server profile to be available, or select the Select All check box. Click Refresh if you need

to refresh the list of portals.

4 Enter a number in the Distribution Retry Count. The default value is 5.


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5 Select a Server Type from the following options:

Azure CDN

Blue Coat Director

Cisco CDM

Digital Signage

Polycom Content

Polycom Streaming

6 Complete the configuration specific to the server type you selected.

7 Click Save.

Creating a new server profile

About Content Server Settings

A content server profile created by default on install that routes users back to the portal URL to view

content. This profile is intended to ease use in environments with a single stand-alone Media Manager

server. It will not work properly in a load balanced environment.

About Streaming Server Settings

A streaming server profile created by default on install that routes users back to the portal URL to view

content. This profile is intended to ease use in environments with a single stand-alone Media Manager

server. It is not intended for use in load balanced environments.

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Create a Streaming Server Profile

You need to create a server profile for each type of server that RealPresence Media Manager software

will serve content from. The initial set-up steps are the same for each type of server. Select the server

type and complete new sections in the details page populated for you based on your server selection.

You can manage IIS and WMS streaming server settings on the Manage page without needing to log in

to the servers. On the Manage page, if you click the root node, for example, Windows Media Services,

the global server settings become available on the right side of the page.

If you click a publishing point in the Publishing Points node on the tree, you can manage its settings.

Click the Apply button to update the Windows Media server with settings changed in Media Manager.

Click the Refresh button to update Media Manager with the settings currently applied on the Windows

Media server.

Configure the Streaming Server Profile for Windows Media

Services (WMS)

A streaming server profile is created by default during installation that routes users back to the portal URL

to view content. This profile is intended to ease use in environments with a single stand-alone

RealPresence Media Manager server. In a load balanced environments, you need to create new server

profiles.

This configuration has three major steps using the new Manage page.

To configure the streaming server:

1 Set the server type to Windows Media Services.

2 Test the connection to the server.

3 Configure the streaming server profile.

Note: The Manage Option

The Manage option is available only when configuring IIS or Windows Media Server profiles. You must enable the server profile edit ability to configure a server using the Manage option.

To set the server type to Windows Media Services:

1 In the Network Resources panel, click to expand Server Profiles.

2 Right-click the streaming server profile you want to configure and choose Properties.

3 On the Details tab, select Polycom Streaming from the Server Type list.

4 In the Streaming Server Type section, select Windows Media from the drop-down list.

5 On the Polycom Media Services Agent tab, in the URI field, enter the URI for the Media Services

Agent on the server.


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6 Enter a Username and Password and click Save.

Setting the server type to Windows Media

To test the server connection:

1 In the Work Area, open the Status tab, as shown next.

2 Click Refresh. You will see one of two responses:

The fields will populate with properties data, including the MSA version number, operating

system, storage information, and content paths, indicating a correct configuration.

You will see the error message ―Unable to retrieve the server status. Check your Media

Services Agent settings.‖

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Testing a server connection

To configure the streaming server profile for Windows Media Services:

1 In the Network Resources panel, right-click the streaming server profile you want to configure, and

choose Manage.

2 In the Manage tab, select the NTFS ACL Authorization and Publishing Points ACL

Authorization check boxes and click Apply.

You will see that NTFS ACL Authorization and Publishing Points ACL Authorization are enabled in

the Authorization menu on the Windows Media server.

3 Click the Add and Remove buttons to add or remove authorized users for the publishing points

from RealPresence Media Manager.

4 Select local users from the list in the Publishing Points Authorized Users dialog and click OK.

(See the Admin Tip following this procedure.)

5 Click a user in the list and select the Allow or Deny check boxes to change permissions.

6 Click Apply.

7 Select the Client Logging Enabled and WMI Event Handler Enabled check boxes. Click the

Apply button.

8 Select the Enabled check box for HTTP and/or RTSP.


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9 To change the port assignments, enter new numbers in the Port fields, as shown next.

Configuring the streaming server profile for Windows Media Services

10 Click any of the publishing points to access Start, Stop, or Delete buttons. Note that on-demand

publishing points can only be deleted, and live publishing points can be started and stopped.

Admin Tip: Adding Domain Users to the Windows Media Server from Media Manager

You can add domain users to the Windows Media server from the Publishing Points Authorized Users dialog by manually entering the domain username in the field at the bottom of the list of local users.

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Configure the Streaming Server Profile for IIS Media Services

Using Media Services Agent, you can configure a streaming server profile for pushing Live Smooth

Streaming content from the IIS Media Services server. You can manage the Live Smooth Streaming

publishing points and start or stop streaming using the new Manage page in RealPresence Media

Manager software, and without needing to open IIS Manager on the streaming server.

The RealPresence Media Manager software looks for the Live Smooth Streaming files (with the .isml

extension) in the Media folder that Media Services Agent creates when it is installed on the IIS Media

Services server.

For more information about Polycom Media Services Agent (MSA), see Install Media Services Agent.

To set the server type to IIS Media Services:

In the Network Resources panel, click to expand Server Profiles. 1

Right-click the streaming server profile you want to configure and choose Properties. 2

3 In the Details tab of the Work Area, select Polycom Streaming from the Server Type list. This

opens the streaming server section.

4 From the Streaming Server Type drop-down list, select IIS Media Services.

5 On the Polycom Media Services Agent tab, in the URI field, enter the URI for the Media Services

Agent on the server.

6 Enter a Username and Password and click Save.


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Setting the server type to IIS Media Services

To configure the streaming server profile for IIS Media Services:

1 In the Network Resources panel, click to expand Server Profiles

2 Right-click the streaming server profile you want to configure, and choose Manage.

3 On the Manage page, click the publishing point you want to manage, as shown in the following

figure. The filename, Full Path, Type (Live or On Demand), and Status (Idle, Starting, or

Running) is shown.

4 Click the Start button, Stop button, Shut Down button, or Delete button.

Start

Stop

Shut Down

Delete

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5 Click the Refresh button if you need to refresh the list of publishing points and display any

publishing points that have been created on the IIS Media Services server.

Timesaver: Right-Clicking the Publishing Point Nodes

You can right-click each publishing point node to access the Refresh, Start, Stop, Shut Down, and Delete buttons.

Configure Location Profiles A location profile is a set of information that defines where a portal user is arriving to the portal from.

RealPresence Media Manager software uses location profiles with distribution profiles to help deliver

content to users in the most efficient way. By configuring location profiles, you can improve the video

quality of media streamed to them.

You can configure the location profile settings to serve content to users from the most efficient destination

endpoints based on their locations. Locations can be defined by subnet, IP range, or Classless Inter-

Domain Routing (CIDR).

If a user arrives at the portal over an intranet, you can configure the RealPresence Media Manager

software to use local streaming servers or a Media Manager Content Distribution Network (CDN) to

stream media to them. If a user arrives at the portal over the Internet, you can configure the

RealPresence Media Manager software’s location profile to use an external CDN to stream media.

For example, if a user with an IP address that the location profile defines as being in Los Angeles visits a

portal, RealPresence Media Manager uses the distribution profile to serve content from the closest

server, which may be part of a CDN designated for Los Angeles traffic.

To configure a location profile:

1 In the Network Resources panel, click to expand Location Profiles. Then click New.

2 In the Location Profile: New tab, open the Details tab, as shown next.

3 Enter a Name and Description for the new location profile.

4 In the Available In These Portals section, select the Select All check box to apply the location

profile to all portals, or select each portal individually. Click the Refresh button if you need to

update the list of portals shown.

5 In the Addresses section, select an input type:


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Subnet

IP Range

CIDR

6 Click New, and then click Save.

Configuring a location profile

To edit or delete a location profile:

1 In the Addresses section of the Location Profile: New tab, select the location profile you want

to edit or delete.


Click the Edit button, and then edit the fields.

Click the Delete button to delete the location profile.

3 Click Save.

Configure Distribution Profiles A distribution profile is a set of information that defines how RealPresence Media Manager software

distributes and routes content to users through various servers and networks that you configure.

RealPresence Media Manager software uses distribution profiles to determine which set of servers will

serve or stream media to users at different locations and in which order as the users view content in the

portal. Using distribution profiles, you can configure the servers for single or multiple roles for routing and

distribution. Assign Servers to Location Profiles in the Viewer Routing Tab.

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When configuring a distribution profile, you assign servers to a location profile in the Viewer Routing tab.

To assign servers to location profiles:

1 In the Network Resources panel, click to expand Distribution Profiles, and then click New.

2 In the Viewer Routing tab, shown next, in the Location Profiles section, click Resource

Control to add location profiles you want to configure viewer routing for.

3 In the Network Resources panel, select a profile from the Location Profiles list and click the Add

button in the Work Area.

4 In the Live and Rebroadcast Servers, On Demand Servers, and Content Server sections, click

Resource Control to assign server profiles to the location profile.

5 In the Network Resources panel, select a profile from the Server Profiles list, and then click Add

in the Work Area.

Assigning servers to location profiles

6 Click Save.

Configure CDNs in the Distribution Tab

When configuring a distribution profile, you add Content Distribution Networks in the Distribution tab.

To configure CDNs for a distribution profile:

1 In the Network Resources panel, click to expand Distribution Profiles, and then click New.


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2 In the Distribution tab, shown next, click the New CDN button.

3 Select a CDN type from the list (in the example Polycom CDN is selected):

Azure CDN

Blue Coat CDN

Cisco CDN

Polycom CDN

4 In the ___ CDN section, add Live Servers and On Demand Servers in the appropriate fields for

streaming servers or content servers. To do this, in the Network Resources panel, select a

server profile, and then click the Add button in the Streaming Servers tab or the Content

Servers tab.

5 Add new CDNs and delete existing CDNs by clicking the New CDN and Delete CDN buttons.

6 Click Save.

Configuring CDNs

Configure Content Source Profiles Content source profiles are sets of information that RealPresence Media Manager software uses to define

the content’s source and how it will access the content. A content source profile defines the IP address or

Fully Qualified Domain Name (FQDN), a unique station ID, and login credentials.

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Configure a Scan Server Content Source Profile

The RealPresence Media Manager software’s content scan import process uses server information

provided by the scan server content source profile to locate content and import it into the library.

To configure a content source profile for a scan server:

1 In the Network Resources panel, click to expand Content Source Profiles, and click New.

2 In the Details tab in the Work Area, shown next, enter a Name and Description.

3 In the Available In These Portals section, select the portals in which you want to make this

content source profile available.

4 In the Type drop-down list, select Scan Server.

5 In the Server Profile drop-down list, select a server profile.

6 Click Save.

Configuring a content source profile

Configure a Capture Station Content Source Profile

The RealPresence Media Manager software’s content import and event schedule process uses server

information provided by the RealPresence Capture Station content source profile to locate RealPresence

Capture Station Pro appliances and their content and import it into the library. The RealPresence Capture

Station content source profile is also used by RealPresence Media Manager software’s Event Scheduler

to start and stop a RealPresence Capture Station Pro appliance.


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To configure a content source profile for a RealPresence Capture Station Pro appliance:

1 In the Network Resources panel, click to expand Content Source Profiles, and click New.

2 Enter a Name and Description, and select the portals in which you want to make this content

source profile available.

3 In the Type drop-down list, select Polycom® RealPresence

® Capture Station.

4 Enter the Station ID and Station URL of the RealPresence Capture Station appliance for which

you are configuring the content source profile.

The Station ID is a unique name or number assigned to a RealPresence Capture Station appliance.

For example, a Station ID could be Room 303 if the appliance is located in training room 303.

5 Enter a Poll Rate.

6 In the Profiles section, click Refresh if you need to see a list of profiles on the RealPresence

Capture Station appliance identified by the Station ID and Station URL. You can use these profiles

as alternates when scheduling RealPresence Capture Station Pro events.

7 Click Save.

Note: RealPresence Capture Station Profiles Must Be Configured for RealPresence Media Manager Software

To configure a content source profile for a RealPresence Capture Station Pro appliance, the appliance must be configured for integration with RealPresence Media Manager software and connected to the network. See the Polycom RealPresence Capture Station Pro Administrator’s Guide for more information.

Create and Configure Content Creation Profiles Content creation profiles associate content with portal categories, permissions, and other details that

enable portal users to access and interact with the content.

To create a new content creation profile:

1 In the Network Resources panel, click to expand Content Creation Profiles, and click New.

2 Enter a name and description for the new content creation profile.

3 Select the portals you want the new content creation profile to be available in.

4 Click Save.

To configure an existing content creation profile:


2 Right-click the content creation profile you want to configure and choose Properties.

3 In the Details tab, edit the Name and Description fields, and select which portals the content

creation profile will be available in.

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4 In the Associated Profiles tab, shown next, select a profile from the Distribution Profile drop-

down list.

5 To associate any content source profiles, click Resource Control in the Content Source

Profiles section, and in the Network Resources panel click the content source profiles; then click

Add.

Configuring a content creation profile

6 In the Approvers tab, shown next, click Resource Control, and in the Users & Groups panel

click the admin users you want to designate as content approvers. Then click Add.


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7 In the Content Permissions tab, shown next, click Resource Control, and in the Users &

Groups panel, click the users and groups to which you want to grant permissions; then click Add.

8 In the User/Group’s Permissions section, set the permissions for each user or group.

9 In the Thumbnails tab, shown next, select the Enable Thumbnail Generation check box if you

want to use content thumbnails on your portal. Select the thumbnail properties, including Width,

Number of Thumbnails, Thumbnail Server, Start Time and End Time, and Thumbnail

Assignment.

10 In the Transcode tab, shown next, select the Enable Transcoding check box and select a

Transcode Method from the list.

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11 Select each Device Profile check box for the devices you want to transcode for and select a

Destination Server from the drop-down list.

12 In the Metadata tab, click New Metadata Rule.

13 Click to expand the RAMP Default section and enter a Rule Name.

14 In the Metadata Service Providers section, choose a provider, such as RAMP. (You need to have

a valid Metadata Provider license and an account with RAMP to complete the RAMP configuration.

For more information, see Configure RAMP.)

15 Click Save from within any of the tabs.

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Configure Portal Authentication

You can configure the authentication settings for a portal in the RealPresence Media Manager Admin

Tool.

To configure portal authentication settings:

1 In the Portal Administration panel, right-click your portal and choose Properties.

2 In the Authentication Profiles tab, do one of the following:

Click to expand the authentication profile you are using, such as the Default Forms

Authentication Profile

Click the New Authentication Profile button to create a new profile.

3 In the Custom Fields section, add or edit any custom authentication fields.

To edit a field, click an existing custom field and then click Edit. Enter a Name and Description

for the field, select a Data Type from the list, and then click OK.

To create a new field, click New and enter a Name and Description for the custom field. Select

a Data Type from the list and then click OK.

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4 In the Authentication Types section, click New. Then select a type from the Types list. In this

example, Forms is selected.

Then enter the authentication field details for the type. For more information about configuring

Lightweight Directory Access Protocol (LDAP), see Configure LDAP in RealPresence Media

Manager Software.

5 If single sign-on is enabled, select the Use Single Sign On check box, as shown. Then enter Field

Names and select the Field Type and Action for each field. For more information about

configuring single sign-on, see Configure Single Sign-On in RealPresence Media Manager

Software.

6 In the Options section, shown next, select any options that apply. To grant access to anonymous

users, select the Allow Anonymous Access check box.

7 Click Save.

Set Up Anonymous User Access RealPresence Media Manager software supports anonymous users who can navigate and view on-

demand or live video streams configured to allow anonymous access in the portal. The RealPresence

Media Manager portal does not display user-specific data such as tracking, recently viewed, or user-

generated content for anonymous users.


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To enable anonymous access:


2 In the Authentication Profiles tab, shown next, do one of the following:

Click to expand the authentication profile you are using, such as the Default Forms

Authentication Profile. Then go to step 3.

Click the New Authentication Profile button to create a new authentication profile.

3 In the Options section, select the Allow Anonymous Access check box, as shown next.

4 Choose one of the following options:

Clear the Bypass Login Screen check box, and the user sees an option to log in anonymously

in the portal login dialog.

Select the Bypass Login Screen check box, and the user can view the portal without logging in

anonymously. A Login button is available on the portal.

5 Click Save.

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Configure LDAP in RealPresence Media

Manager Software

Lightweight Directory Access Protocol (LDAP) is used by an application such as RealPresence Media

Manager software to access and maintain distributed directory information services over an Internet

Protocol (IP) network.

RealPresence Media Manager software uses LDAP to enable authentication and authorization based on

a company’s existing directory services. You can configure RealPresence Media Manager software to

enable users to log in to portals using their existing company username and password. You can also

configure RealPresence Media Manager software to use LDAP static groups to provide permissions for

category and content viewing.

Using LDAP, RealPresence Media Manager software interoperates with the following (untested) directory

services:

● Microsoft Active Directory

● Sun Directory Server

Novell eDirectory

Oracle Internet Directory

Siemens Directory

Apache Directory

Red Hat Directory Server

IBM Lotus Domino

Enable LDAP Your first step is to enable LDAP on the Manage License tab. Then you can configure LDAP settings on

the Properties page for each portal using authentication profiles.

To enable LDAP:

1 In the Portal Administration panel, right-click the Media Manager Root and choose Properties.


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2 In the Manage License tab, shown here, in the Default Portal section, select the LDAP check box.

3 Click Save.

To configure LDAP settings:

1 Launch the RealPresence Media Manager Admin Tool and log in.

2 In the Portal Administration panel, right-click the portal you want to enable LDAP for, and choose

Properties.

3 In the Authentication Profiles tab, click to expand the portal authentication profile in which you

are enabling LDAP.

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4 In the Authentication Types section, click New and select LDAP to add it to the Types field.

5 Click Save.

Add an LDAP Connection

Once you have added LDAP as a new authentication type, you can add an LDAP connection.

To add an LDAP connection:

1 In the Authentication Types section of the Authentication Profiles tab, click the LDAP type you

added in step 4 of the previous procedure.

2 Right-click Connections and choose New Connection 1, as shown.

3 Click to expand Connections and New Connection 1.


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4 Click New Connection 1 to open the LDAP properties panel, as shown. See the Definitions of

LDAP Connection Properties table for descriptions of the LDAP properties. You can also click each

property to display a description below the properties list.

5 Click Save.

Definitions of LDAP Connection Properties

Property Definition

Account Name Lookup Authentication

Type

The default is Secure. Use the default for Active Directory. Use Secure

Sockets Layer for Single Sign On.

Authentication Prefix If required, enter the authentication prefix users use for their Windows

logins (for example, DOMAIN\).

Name The name of the LDAP connection.

Authentication Suffix If required, enter the authentication suffix users use for their Windows

logins (for example, @domain.com).

Authentication Type The default is Secure. Use the default for Active Directory. Use Secure

Sockets Layer for Single Sign On.

Incoming User Id Field The LDAP user ID. The default for Active Directory is

SAMAccountName.

Lookup Method Use the default.

Path The path to your LDAP system (for example,

LDAP//example.polycom.com/DC=example,DC=Polycom,DC=com).

Port The port your LDAP system uses. The default is 389.

Service Account Username A limited-permissions service account that can authenticate against the

LDAP and then verify other users’ credentials.

Service Account Password A limited permissions service account that can authenticate against the

LDAP and then verify other users’ credentials

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Property Definition

User Filter Used to filter search results and is not necessary for AD.

SSL Certificate Path Indicates where to find the SSL certificate in some scenarios for which

Secure Sockets Layer authentication is used.

Aliases Used only in AD implementations to use an authenticating user’s domain

prefix to map to a connection.

Static Fields Used to map user values in LDAP into static fields in the authentication

profile. Enter any company information you want to include.

Custom Fields Enter additional data used to map user values in LDAP into custom

fields defined in the authentication profile.

Groups Allows groups to be created and mapped to existing groups within

LDAP.

Enable Integrated Windows Authentication If you are using Integrated Windows Authentication (IWA), portal users domain credentials (the same

credentials that they use to log in to their PCs) are passed to the RealPresence Media Manager web

server and authenticated against Active Directory.

To use IWA, the RealPresence Media Manager web server must be registered on the domain, and the

users must be logged into the domain. If a user accesses the portal without logging in to their PC with

their domain credentials, the default login screen will display.

You enable IWA in the Authentication Profiles tab.

To enable IWA in RealPresence Media Manager software:

1 In the Portal Administration panel, right-click the portal you want to enable IWA for, and choose

Properties.

2 Click the Authentication Profiles tab.

3 In the Authentication Types section, select the Enable Integrated Windows Authentication

check box.

4 Click Save.

Admin Tip: Enabling Integrated Windows Authentication

You must enable Integrated Windows Authentication (IWA) in IIS before enabling it in RealPresence Media Manager software. IWA also requires you to set up an alias, and that the server be a member of the domain you are authenticating users against.


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Configure Single Sign-On in RealPresence Media

Manager Software The single sign-on (SSO) feature enables portal users to log in to their organization’s account and access

RealPresence Media Manager portals without the need to log in to the portal specifically. SSO is a web-

based authentication system.

When using SSO, users access the RealPresence Media Manager portal and are redirected to a web-

based authentication server. After authentication, the users are redirected back to the RealPresence

Media Manager portal with a cookie, host header, and a token indicating they have been authenticated

and are logged in with the credentials used by the web-based authentication server.

To configure your RealPresence Media Manager software for a basic SSO setup:


2 In the Portal Administration panel, right-click the portal you want to configure SSO for and choose

Properties.

3 In the Authentication Profiles tab, click to expand the portal authentication profile in which you

are enabling SSO.

4 In the Single Sign On section, select the Use Single Sign On check box and click New.

5 Complete the following fields:

Field Name Enter a name for the SSO field being passed from the authentication server.

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Field Type Define how the SSO information will be passed to the RealPresence Media

Manager software. Options include cookie, header, post, and query string.

Encrypted This field indicates whether or not the value for this field will be encrypted when

the RealPresence Media Manager software receives the request. When you select Encrypted,

select an encryption type and enter an encryption key that matches the initialization vector (IV).

The IV value must be mapped and passed via cookie, header, post, or query string if any field is

encrypted. For example, the URL might be

http://testpage.com/?Issinglesignon=true&username=Jsmith123&IV=12356xx. Note that 256-bit

AES is the standard encryption.

Action Select an action that is performed for each field:

Populate Field Passes the field to value in authentication

Validate OAuth Signature Validates the correct OAuth signature when passed to

RealPresence Media Manager software

Validate Timestamp Enables you to set field validation within a time frame

Validate Value Enables you to set a value that must be validated to allow access

6 In the Validation Error Handling area, select one of four options:

display standard Media Manager error page Display a generic RealPresence Media

Manager–branded message informing the user that the validation value has failed.

display the following error text Enter custom text that will be displayed to the user.

forward to the referrer url defined above Define a field to populate the referrer URL. The

RealPresence Media Manager software will forward the failed request to the value populated in

the referrer URL.

http://testpage.com/?Issinglesignon=true&username=Jsmith123&IV=12356xx


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forward to the following Url Enter a URL; failed requests will be forwarded to this URL.

7 Click Save.

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Configure User-Generated Content

To allow portal users to upload content to the portal, you must enable the User Generated Content (UGC)

feature in the RealPresence Media Manager Admin Tool. This section shows you how to enable the UGC

license, and how to enable UGC for the RealPresence Media Manager portal or for a category.

Enable the UGC License Before you can configure UGC in the portal, you need to enable the UGC license.

To enable the UGC license:



3 Open the Manage License tab. In the Default Portal section, select the User Generated Content

check box.

4 Click Save.

Enable User-Generated Content To configure RealPresence Media Manager software for UGC, you must enable UGC in any server

profiles and the content creation profile that you want to use, and then enable UGC in the portal or

category in which you want to enable user uploads.


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To enable UGC in the default content server profile:



3 Right-click the Default Content Server Profile and choose Properties.

4 In the Details tab, scroll down the page and select the Allow User Uploads check box, as shown

next.

Enabling UGC for the default content server profile

5 Click Save.

Repeat this procedure for any other server profiles in which you want to enable UGC.

To enable UGC in the default content creation profile:


2 Right-click the Default Content Creation Profile and choose Properties.

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3 In the Associated Profiles tab, select the Allow user uploads check box, as shown next.

Enabling UGC for the default content creation profile

4 Click Save.

Enable UGC in the Portal

When UGC is enabled at the portal level, it is enabled for all categories within the portal that have the

Inherit check box selected. See Configure Portal Permissions for more about inheriting permissions.

Portal users can upload content to any category.

To enable UGC in the portal:

1 In the Portal Administration panel, right-click the portal in which you want to enable UGC and

choose Properties.

2 Open the Details tab. In the User Upload Settings section, select the Enable User Upload check

box, as shown next.

3 Select a Content Creation Profile from the drop-down list. To enable UGC approval, configure the

content creation profile in the Network Resources panel.


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4 Select a Web Content Source Profile and any Streaming Content Source Profiles from the lists.

Enabling UGC at the portal level

5 Click Save.

Enable UGC in a Category

When UGC is enabled at the category level, it is enabled only for a selected category and any child

categories with the Inherit check box selected. Portal users can upload content only to the UGC-enabled

category. See Configure Portal Permissions for more about inheriting permissions.

To enable UGC in a category:

1 In the Portal Administration panel, click to expand your portal.

2 Right-click the category in which you want to enable UGC and choose Properties.

3 Click the Details tab. In the User Upload Settings section, select the Enable User Upload check

box.

4 Select a Content Creation Profile from the drop-down list. To enable UGC approval, configure the

content creation profile in the Network Resources panel.

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5 Select a Web Content Source Profile and any Streaming Content Source Profiles from the lists.

6 Click Save.

Troubleshooting: Enabling UGC at the Root Level

If you enable UGC at the root level, and the Inherit From Parent check boxes in the portal and categories are not selected, UGC will be disabled.

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Integrate RealPresence Media Manager

Software with the Polycom RSS 4000 or

RealPresence Capture Server

You can integrate RealPresence Media Manager version 6.6 software with the Polycom RSS 4000 and

RealPresence Capture Server appliances. The Polycom RSS 4000 and RealPresence Capture Server

appliances are network-based video conferencing solutions that enable live streaming, recording, and

archiving of video conference calls. Integrate your organizations RSS 4000 or RealPresence Capture

Server solutions to leverage RealPresence Media Manager software’s video content management

capabilities. The RSS 4000 and RealPresence Capture Server integration enables you to manage video

conference calls and distribute them through the RealPresence Media Manager portal.

Configure the RealPresence Media Manager software in the Admin Tool to import RSS 4000 and

RealPresence Capture Server live or archived calls, and then publish them to a RealPresence Media

Manager portal or send them to metadata providers for processing.

To complete this integration, you need the following:

● RealPresence Media Manager version 6.6 software installed, licensed, and connected to your

organization’s network

● RSS 4000 version 6.0 or later or RealPresence Capture Server version 1.0 or later installed,

licensed, and connected to your organization’s network

● Administrator access to both the RealPresence Media Manager software and Admin Tool

● Administrator access to the RSS 4000/RealPresence Capture Server

● DNS assigned to the RealPresence Media Manager instance

● IP address, submask, and gateway of the RealPresence Capture Server and RealPresence Media

Manager instances

● FQDN of both the RealPresence Media Manager and RealPresence Capture Server

● Numbers and names of your organization’s Virtual Recording Rooms (VRR)

● The date and time on the RealPresence Media Manager server and RSS 4000/RealPresence

Capture Server must be synchronized.

Caution: Integrating RSS 4000 and RealPresence Capture Server During Upgrades to RealPresence Media Manager version 6.6

If you are upgrading to RealPresence Media Manager 6.5 software to version 6.6, and were using virtual directories in your version 6.5 environment, you need set up new publishing points. RealPresence Media Manager 6.6 software does not support virtual directories and will delete them during the upgrade process.

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Configure RealPresence Media Manager

Software for an RSS 4000 or RealPresence

Capture Server Appliance To integrate RealPresence Media Manager software with RSS 4000 or RealPresence Capture

Server appliances:

1 Create a RealPresence Media Manager Administrator User Group on the RSS4000/RealPresence

Capture Server appliance.

2 Create new VRR Templates on the RealPresence Capture Server appliance

3 Associate a content creation profile (CCP) with the RSS 4000 or RealPresence Capture Server

appliances.

4 Create a content source profile for each RSS 4000 or RealPresence Capture Server appliance.

Create a RealPresence Media Manager Administrator on the

RSS 4000 or RealPresence Capture Server

The first step is to log in to your RSS 4000 or RealPresence Capture Server and create a RealPresence

Media Manager Administrator user.

To create a RealPresence Media Manager Administrator user:

1 On a networked PC, open a browser and enter the IP address of the RSS 4000 or RealPresence

Capture Server using the format http://<ipaddress> or http://fqdn. For example, enter

http:172.22.123.56 or enter http://NPIRSS.polycom.com

2 Select Admin Login (shown next).

3 Enter the administrator user name and password. The default user name is admin and the default

password is admin.

4 In the toolbar, select User > Users.

http://fqdn/

http://npirss.polycom.com/


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5 In the left pane, select Add Local User.

6 Enter the User ID, Full Name, and Password of your choice. Any name can be used to label the

Media Manager administrator.

The password must meet password policy requirements which is a capital letter, 9 characters, and at least 1 number or a combination.

7 Select Administrator in the Role list (shown next) and enter a description (optional).

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8 Click OK. The User will appear in the list of users, shown next.

If you need to change the password, select ―Set Password‖ located on the left toolbar.

Add the Administrator User to an Admin Group on the RSS

4000 or RealPresence Capture Server

Next, add the administrator user you created to an Admin Group on the RSS 4000 or RealPresence

Capture Server.

To add the administrator user to a group:

1 In the toolbar, select User > Users.

2 Select the Admins group and select Edit (shown below).

3 In the left pane, select Group Members.

4 Select the PRMM_Admin user from the top list and then click Add. PRMM_Admin is added to the

group. Verify both the admin and PRMM_Admins are in the Group Members list as shown below.


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5 Click OK.

Make sure there are at least two admin users in the Admin group, including the admin and the PRMM_Admin.

Create a New VRR Template on the RSS 4000 or

RealPresence Capture Server

Once you have created your administrator user and added it to the Administrator Group, you can create a

new VRR template on the RSS 4000 or RealPresence Capture Server.

To create a new VRR template:

1 In the toolbar, select VRR > Templates.

2 In the left pane, in the Actions section, click Add.

3 Enter a name for the template that will be used by the RealPresence Media Manager instance.

4 Select the Live Streaming check box.

5 Set the Maximum Call rate (the default is 768 KBPS) and Video Quality.

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6 In the MP4 Settings section, set the Primary Rate (the default is 768kbps). This is the MP4

network rate when the stream is viewed. Optionally, you can set the Secondary Rate (the default is

384Kbps). This is a lower network rate when the stream is viewed.

7 Set the Video & Content layout.

8 In the Advance Settings section, select the Lost Packet Recovery (LPR) check box and select

the Generate thumbnail snapshots from content channel & create a presentation package for

use with Polycom RealPresence Media Editor check box.

9 Set the Snapshot Interval to 10 seconds and click OK.

Associate a Content Creation Profile with RSS 4000 or

RealPresence Capture Server Appliances

In the RealPresence Media Manager Admin Tool, associate an existing content creation profile, such as

the Default content creation profile, or create a new one.

To associate a content creation profile:

1 In the Network Resources panel, right-click an existing content creation profile or click New to

create a new one.

2 In the Destination Categories tab, select the Destination Category and select the associated

VRRs you want to populate the category with:

a Click to expand the Destination Category.


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b In the Scan Rules section, select the Available Polycom® RSS 4000s/Capture Servers

check box to select all available, or select individual RSS 4000 or RealPresence Capture

Servers from the list.

3 Click Save.

Create a Content Source Profile for Each RSS 4000 and

RealPresence Capture Server Appliance

Create a content source profile for each RSS 4000 or RealPresence Capture Server appliance and

associate it with the content creation profile you created or edited in the previous step.

To create a content source profile:

1 In the Network Resources panel, right-click an existing source profile or click New to create a new

one.

2 Enter a name and description (optional) for the RSS 4000 or RealPresence Capture Server.

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3 In the Available In These Portals section, select the Select All check box, or individual portals

from the list. Click Refresh to update the list of available portals.

4 Select the Type of content source profile from the list. For example, select Polycom® RSS

4000/Capture Server for this content source profile.

5 Enter the URL Path for the RSS 4000 or RealPresence Capture Server for which you are creating

this content source profile. Then enter the appliance host administrator username and password.

6 Select the Automatically scan this server every ______ seconds check box and enter a value in

the field to set the RealPresence Media Manager software to scan the RSS 4000 or RealPresence

Capture Server for new calls.

7 Select the check boxes next to the options you want, including the following:

Import Live Windows Media Calls

Import Archived Calls

Import Windows Media Files Select the content server

Import MP4/MP3 Files Select the content server


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Import New Content Only

8 Click Save.

9 At the bottom of the Details page, shown next, click Refresh. The RealPresence Media Manager

software attempts to connect to the RSS or RealPresence Capture Server you have configured.

Check the Virtual Recording Rooms (VRRs) list for the RSS 4000 or RealPresence Capture

Server. If the RealPresence Media Manager software is unable to connect to the appliance, an

error message will display.


Software and RSS 4000 or RealPresence Capture

Servers for External Media Servers For live-streaming of MP4 content from an RSS 4000 version 8.0 and later, or RealPresence Capture

Server, you need to publish to external media servers. RealPresence Media Manager software distributes

the stream through an MSA. Supported media servers include the following:

● Wowza Media Server

● QuickTime Streaming Server

● IIS7 Media Services

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For more information about configuring RSS 4000 or RealPresence Capture Server appliances for

external media servers, see the Polycom® RealPresence Capture Server, Appliance Edition User’s

Guide.

You need to meet the following conditions when configuring RSS 4000 or RealPresence Capture Server

appliances and RealPresence Media Manager software for external media servers.

● Each Virtual Recording Room (VRR) requires its own external server definition for Publish

Point.isml

● External servers must have VOD and FTP options enabled

● You need to add both the RSS and Event rules to the CCP’s Destination Categories rules

(described next). If you do not add the Events rule, live streams will not appear in the

RealPresence Media Manager portal.

● If you set two bit rates, two buttons will display in the RealPresence Media Manager player.

To add rules to Destination Categories:

1 In the Network Resources panel, click the Destination Categories tab.

2 Click to expand the RSS destination category, or click New Destination Category Rule and

select Polycom® RSS 4000/Capture Server VRRs.

Select RSS 4000/Capture Server VRRs

3 In the Scan Rules section, select the Available Polycom® RSS 4000s/Capture Servers check

box to select all available, or select individual RSS 4000 or RealPresence Capture Servers from the

list.

4 Click to expand the Events and UNC/URL destination category, or click New Destination

Category Rule and enter the Starting Scan Subdirectory Path.

http://plcmtechnet.com/current/en/1048/1486



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5 Click Save.

You need to add both the RSS and Event rules to the CCP’s Destination Categories rules (described next). If you do not add the Events rule, live streams will not appear in the RealPresence Media Manager portal.

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Configure the RAMP MediaCloud

Speech to Transcript Module

RealPresence Media Manager version 6.6 includes the new Media Analytics Framework feature. This

feature enables you to integrate metadata analytics from your media content in presentations as speech-

to-text transcriptions, enhanced search capabilities, and metadata summary reports using third-party

services. The RAMP MediaCloud Speech to Transcript module integration is available with the Metadata

Integration license. You need to register an account with RAMP to complete this configuration.

Once configured, any content that uses the content creation profile you have enabled RAMP MediaCloud

in, will be sent to RAMP servers, processed and returned as editable text metadata. The process is

dependent on RAMP for turnaround time. The RealPresence Media Manager Scheduler Service scans

for returned text metadata and adds it to the metadata tab in the portal when it is available.

For more information about using speech-to-transcription results in the portal, see Use the Transcript Tab

to View and Speech-to-Transcription Results.

RAMP supports the following file types:

● avi (video)

● flv (video)

● m4v (video)

● mov (video)

● mp4 (video)

● mpe (video)

● mpeg (video)

● mpg (video)

● rm (video)

● wmv (video)

● m4a (audio)

● mp3 (audio)

● ram (audio)

● wav (audio)

● wma (audio)

You need to configure the RAMP Media Cloud Speech to Text module in the RealPresence Media

Manager Admin Tool before content will be sent for processing.

To configure the RAMP Media Cloud Speech to Text module:

1 Check for a valid Metadata Integration license.

2 Add a server profile for the metadata provider.

3 Add a rule to the content creation profile you are using for RAMP content.


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Check the Metadata Integration License Before you configure the RAMP Media Cloud Speech to Text module, make sure that a valid Metadata

Integration license activated on your RealPresence Media Manager software.

To check the license:


2 Right-click the Media Manager Root node and select Properties.

3 In the Manage License tab, locate Metadata Integration. If your license is valid, the right column

will show Never Expires.

Add a Server Profile for the Metadata Provider After you’ve confirmed that the Metadata Integration license is valid, you can add a server profile to use

for the content you want to send to RAMP or another metadata provider.

To add a server profile:

1 In the Network Resources panel, under Server Profiles, click New to add a new server profile.

2 In the Details tab, enter a name for the new server profile in the Name field.

3 Select the portals in which you want to enable RAMP metadata. Click Refresh if you need to

refresh the list of available portals.

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4 In the Server Type drop-down list, select Metadata Provider, as shown next.

5 In the Metadata Provider Server Type section, select RAMP from the drop-down list.

(Note that RAMP is the only option that appears in the list until additional third-party metadata

providers are engaged by Polycom.)


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6 In the Server Connection section, click Generate New Keys. Copy the Key ID, Private Key, and

Public Key into a text file and send the file to the email address provided by your RAMP

representative.

RAMP uses these keys to identify and authenticate the content when RealPresence Media

Manager sends it for processing.

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In the Generate new RAMP Keys dialog, click Yes to confirm that you want to generate new keys,

or click No to cancel. If you generate new keys for an existing RAMP account, you need to register

the new keys with RAMP before you can use the server profile in which you are generating the

keys.

7 Back in the Details tab, enter the RAMP Customer ID and Source ID that were provided by RAMP

when you registered for the service.

8 Enter the RAMP Passport URL and Notary URL that were provided by RAMP when you registered

for the service. The URLS are fixed as follows:

https://passport.ramp.com

https://medianotary.ramp.com/GetURL

https://passport.ramp.com/

https://medianotary.ramp.com/GetURL


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9 Click Test Service to verify your connection to RAMP. A ―Success!‖ message displays if your

connection is valid.

10 In the Language(s) section, check the available languages you can use to send content to RAMP.

You set up the supported languages for your RAMP account when you registered. These

languages will populate this list. Click Refresh to display the available languages.

Note that languages include sectors within the chosen language. For example, within English, you

can select General English, Financial, or Technology (see Add a Rule to the Content Creation

Profile) to refine the speech-to-text conversion process.

11 Click Save to save all your settings.

Add a Rule to a Content Creation Profile Next, add a rule to the content creation profile.

To add a rule to a content creation profile:

1 In the Network Resources panel, choose Content Creation Profiles. Then do one of the

following:

Select an existing content creation profile.

Click New to add a new content creation profile. Then, in the Details tab, enter the profile’s

Name and select the portals in which you want to make it available.

(For more information about configuring the content creation profile, see Create and Configure

Content Creation Profiles.)

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2 In the Metadata tab, click New Metadata Rule.

3 Enter a Rule Name for the new rule.

4 In the Metadata Service Providers section, select a profile from the RAMP Server Profiles list.

Click Refresh to update the list of available RAMP-enabled server profiles if necessary.

5 Select a Language for the RAMP server profile.

6 In the Sources section, select the content you want to send to RAMP for processing. Select one of

the following options:

Apply to all content All content on the portal is sent to RAMP for processing. If you select this

option, skip to step 13.

Apply to only content coming from these sources Select specific sources of content to

send to RAMP for processing. Then follow the remaining steps.


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7 In the Sources section, click New Source and select Polycom® RSS4000/Capture Servers VRRs

as your content source.

8 Select RSS4000s or RealPresence Capture Servers from the drop-down list. Click Refresh to

refresh the list of available sources.

9 Select the check box next to the Polycom RSS 4000 or RealPresence Capture Server you want to

enable RAMP for.

10 In the Sources section, click New Source and choose Scan Paths to select specific content

servers. Click Refresh and select the scan servers you want from the list.

11 In the Scan Paths section, do one of the following:

Select All content.

Select Only these specified paths to restrict RAMP processing to content located at specified

paths. Then click New Path and enter the path in the field. Repeat this step to enter multiple

paths.

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12 You can also create a path exception to include a path, but exclude a specific folder from RAMP

processing. To do this, click New Path Exception and enter the path you want to exclude from

RAMP processing within the specified paths.

13 Click the Enable on User Generated Content check box to send all user-generated content in the

portal to RAMP for processing.

14 Click Save.

Viewing the Status of Content Being Processed

by a Metadata Provider To view the status of content being processed by a Metadata provider:

1 In the Network Resources panel, choose Server Profiles.

The Pending Metadata Contents tab displays the list of content that is being processed for

metadata and the state of that content.

The Transcode Status column identifies the status of the transcoding process. Possible states

are Pending, Processing, or Completed.

When the transcoding process is complete, the content is sent to the provider.

The Provider ID field is populated and the Check Provider Status button is available when the

provider has acknowledged receipt of the content.

2 Click Check Provider Status to query the provider for the content’s current status.

The field next to the Check Provider Status shows the state of the query. Possible states are

Queued, Processing, or Completed.


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When the query process is complete, the state will be Completed and the View Results button

appears.

3 Click View Results to view the raw results of the query. The results are selectable so they may be

copied into another application as required.

4 Click Refresh to update the status of the remaining content. Content that has successfully

completed is not displayed.

Generating a Metadata Summary Report for

RAMP Generate a RAMP Metadata Summary Report from the RAMP-enabled server profile. To generate a

report for RAMP, see Generate Media Analytics Framework Reports.

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Install Email in RealPresence Media

Manager Software

You can configure RealPresence Media Manager software to send email messages to alert you of the

following conditions:

● When users register for events

● When new users self-register

● System alerts

● Pending tasks

The RealPresence Media Manager software’s e-mail feature uses Simple Mail Transfer Protocol (SMTP).

Install and Configure the Email Service To install the e-mail service, you need to complete the following steps.

To install the outgoing email service:

1 Stop the email service running on the application server on which RealPresence Media Manager

software is installed.

2 Configure the email settings in the RealPresence Media Manager software Admin Tool.

3 Configure SMTP by editing the OutgoingEmail.exe.config file.

4 Restart the email service on the application server.

To stop the email service running on the application server:

1 On the server, open the Run dialog and choose services.msc from the Open drop-down list.

2 In the Services window, shown next, select Polycom RealPresence Media Manager Outgoing

Email Services. Click OK.


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3 Click Stop the service.

To configure the outgoing email settings in RealPresence Media Manager:



3 On the System Settings tab, in the Email Settings section, enter a From Email Address and a

From Email Name. System-level email messages, such as alerts and notices, will be sent from this

email address and name.

4 Click Save.


6 On the Details tab, shown next, in the Email Settings section, enter a From Email Address and a

From Email Name. Portal-level email messages, such as registrations, will be sent from this email

address and name.

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7 Click Save.

To configure SMTP by editing the config file:

1 Using Windows Notepad or another XML editor, open and edit this file:

C:\Program Files (x86)\Polycom\RealPresence Media

Manager\EmailService\OutgoingEmail.exe.config

2 Locate the <mailSettings> tag, shown next.

3 Edit the network string to contain the following values:

Host Enter your organization’s SMTP server (for example smtp.majoru.edu).

userName Enter a username if required.


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password Enter a password if required.

enableSsl Change this value to True if SSL is required.

4 Save the file.

To restart the email service on the application server:

1 On the server, open the Run dialog and choose services.msc from the Open drop-down list. Click

OK.

2 In the Services window, select Polycom RealPresence Media Manager Outgoing Email

Services.

3 Click Start the service.

Test Your Email Installation After installing and configuring the outgoing email service in RealPresence Media Manager software, you

can test the configuration by sending an email from the system.

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To send a test email notification using the outgoing email service:

1 In the Scheduling panel, click New to open the Event tab in the Work Area, shown next.

2 Select Email Notification from the Event Type drop-down list.

Setting up an email test

3 Enter text in the Email Subject and Email Body fields.

4 To select a recipient email address, in the Send to additional users section, click Resource

Control.

5 Select users or groups from the list in the Users & Groups panel, and click Add, as shown next.

6 Send the test email message to a known email address so you can see the results immediately.


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Add users and groups to receive test email.

7 To associate the email notification with an upcoming event, click Resource Control next to

the Upcoming Event field. Expand the portal node, select an Upcoming Event from the list, and

then click Add.

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Generate Reports

As an administrator, you’ll often generate reports of your RealPresence Media Manager software’s

activity. Your reports can provide detailed views into the use of RealPresence Media Manager software,

including information about how users access content, how long they view it, if they experience network

issues, and more. You can use reports to assess how effectively your content reaches your audience and

help you develop improvement strategies.

This section explains RealPresence Media Manager software’s report options and shows you how to

generate reports.

Reporting in RealPresence Media Manager software is contextual, providing different views of content

depending on where you run the report. For example, if you run a report on content located in a particular

portal category, details about views of that content in that location are displayed. If you run the report on

the same content from the Library Content panel, the report will summarize the views of all the content

across the entire system.

Summary reports are top-level reports. From summary reports, you can create more detailed reports by

clicking the Related Reports link at the bottom of the summary report. Related reports provide different

views in varying levels of detail about the object of interest.

Admin Tip: Connect RealPresence Media Manager Software to SSRS

To generate reports, you need to connect the RealPresence Media Manager software to the Microsoft SQL Server Reporting Services (SSRS) server. For more information about installing and configuring SSRS, see the Polycom® RealPresence® Media Manager – Software Edition Installation Guide.

Generate Reports Using the Media Manager

Admin Tool To generate reports, connect the RealPresence Media Manager software to the Microsoft SQL Server

Reporting Services (SSRS) server. Once you have installed and configured SSRS on all the applicable

servers, you can generate reports using the RealPresence Media Manager Admin Tool.

To generate a report on a portal, category, or content from the Portal Administration panel:


2 In the Portal Administration panel, right-click the portal, category, or content you want to generate

a report for, and then choose Content Summary Report.

3 In the Reports – Content Summary window, shown next, select a top-level filter from the Report

Filters list.

4 Depending on the filter you select, you can select a value from the next list. (See Add Filters for

more information.)




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5 Click the Add Filter button to add the filter to your report. If you change your mind, click the

Remove Filter button to remove a filter you have added.

Select report options in the Content Summary window

6 Click the Generate Report button.

7 In the Related Reports section, click a link to view detailed reports with additional information.

Related reports can contain the following information:

Views (Per Content)

Viewers (Per Content)

Region/Location

Bitrate

Length Viewed

Moderated Questions (Per Content)

Report Features

● Graphs

● Filters

● Sorting

Display Graphs

You can create graphs for various reports when a visual representation of the data is appropriate. For

example, the following Length Viewed Report graph displays the number of viewers who watched the

content for specified amounts of time in percentages. This graph helps you make a quick assessment of

the effectiveness of the particular video.

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Create graphs in reports

Add Filters

In the Report Filters section of the Reports – Content Summary window, you can select and define filters

to refine the report you are viewing. Filters are context-sensitive, displaying pertinent items for filtering the

selected report. For example, when a report displays the view information of content, the report can be

filtered by Quality of Service (QoS) values such as packet loss and times buffered, as well as by region.

Sort Reports

You can sort reports using the up and down arrows on specific columns of data. Toggle between

ascending and descending sort order by clicking the arrows in each column. Selecting an additional sort

selector will cancel the sort of the first column and activate it on the new one.

Report Types ● Content reports

● Users and groups reports


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Content Reports

Content Reports are reports run on content objects in both the Portal Administration panel in their

assigned categories and in the Library Content panel. These reports are context specific, so when you

run a Content Report against content in a category in the portal, the report reflects the usage of that

content in that location. When you run a Content Report from the Library Content panel, the report

reflects the total usage of that content in all locations in the portal or portals.

Content Summary Report

The Content Summary Report displays a summary of statistics for the selected content. The report

includes total viewers, current viewer, bandwidth averages, and basic QoS information. It is run from any

node in the Portal Management panel or from a bundle or content in the Library Content panel.

See the following figures for examples of Content Summary Reports.

Root Node or Portal Node Content Summary report

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Certificate Content Summary report

Document Content Summary report

Image Content Summary report


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Link Content Summary report

Presentation Content Summary report

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Stream Content Summary report

Survey Content Summary report

Test Content Summary report


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Views Report (per Content)

The Views Report (per Content) displays a list of statistics for all the times the selected content has been

viewed. Details about the viewer and the actual view of the content, including details about the quality,

are included in this report. Run this report from the Content Summary Report.

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Viewers Report (per Content)

The Viewers Report (per Content) displays a list of viewers who have viewed the selected content.

Details about how many times an individual has viewed the content and the averages of their QoS

statistics are included. Run this report from the Content Summary Report.


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Views Report (per Content, per Viewer)

The Views Report (per Content, per Viewer) displays a list of times the selected viewer has viewed the

selected content. Like the more general Views Report, details about the length of viewing and the QoS of

the individual view is displayed, but is further filtered by the particular viewer. Run this report from the

Viewers Report (per Content).

Region Location Report

The Region Location Report displays a list of regions and how many views from each region for the

selected content. The administrator is also able to refine the report to locations within regions and then

into individual subnets that make up a location. A chart detailing the locations accompanies the list. Run

this report from the Content Summary Report.


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Bitrate Report

The Bitrate Report displays a list of the different bitrates that the selected content has been viewed at,

with the number and percentage of viewers that viewed at that bitrate. A chart detailing bitrate usage

accompanies the list. Run this report from the Content Summary Report.

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Time Increment Report

The Time Increment Report displays how many users were viewing live content at selected time intervals

(0–10%, 10–20%, and so on) in both a list and graph format. This information is useful when quickly

judging the effectiveness and quality of the content. Run this report from the Content Summary Report.


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Length Viewed Report

The Length Viewed Report displays the length of time of each view of the content in both list and graph

format. It also provides additional details about minimum, maximum, average length and standard

deviations in the views. This information is useful to judge if the content is effective and if there may be a

common drop off point for viewers. Run this report from the Content Summary Report.

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Viewer On-Boarding Report

The Viewer Onboarding Report displays a bar chart of the active viewers, viewers who joined, left and

joined and left (transient viewers) during each time increment. Run this report from the Content Summary

Report.

Viewers Report (per Test)

The Viewers Report (per Test) displays a list of all users who have taken this test. Details about how

many questions were answered correctly and the pass/fail status are included. Run this report from the

Content Summary Report.


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Test Results (per Viewer)

The Test Results (per Viewer) report displays a list of all the answers given by a user for the selected test.

Run this report from Viewers Report (per Test) or Tests Taken Report.

Test Questions

The Test Questions report displays a list of all questions and statistics for each answer of the selected

test. Specific information about the test question can be used to determine whether the educational

materials or individual questions are effective. Run this report from Content Summary Report.

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Question Details

The Question Details report displays the statistics of answers selected by users who have taken the

selected test. The details show you the percentage of test takers who answered each of the potential

answers to questions. Exploring these can help decide what misconceptions need to be addressed in the

educational materials. Run this report from Test Questions Report.


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Essay Question Details

The Essay Question Details report displays a list of all answers for the selected essay question. Run this

report from Test Questions or Survey Questions Reports.

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Test Comparison

The Test Comparison Report displays a list of all questions of two tests and statistics of the answers

given for those tests. Run this report by selecting both tests and then clicking the Test Comparison

Report menu option.


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Test Comparison Viewer List

The Test Comparison Viewer List report displays a list of all users who have taken the two selected tests.

Run this report from the Test Comparison Report.

Test Comparison (per Viewer)

The Test Comparison (per Viewer) report displays a list of all the questions for two tests and the answers

given by a user for both tests. Run this report from the Test Comparison Viewer List Report.

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Viewers Report (per Survey)

The Viewers Report (per Survey) displays a list of all users who have taken the selected survey. Run this

report from the Content Summary Report.

Survey Results (per Viewer)

The Survey Results (per Viewer) report displays a list of all the answers given by a user for the selected

survey. Run this report from the Viewers Report (per Survey).


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Survey Questions

The Survey Questions report displays a list of all questions and statistics for each answer of the selected

survey. Run this report from the Content Summary Report.

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Certificate Issued

The Certificate Issued report displays a list of all users to whom this certificate has been issued. Run this

report from the Content Summary Report.

Moderated Questions (per Content)

The Moderated Questions (per Content) report displays a list of all questions asked through the

Moderated Q&A. Run this report from the Content Summary Report.

Lync Users (per Portal)

The Lync Users (per Portal) report displays a list of all users authenticated via Microsoft Lync. Run this

report from the Portal Administration root node’s Manage License tab.

Users and Groups Reports

Run User and Group reports from the Users & Groups panel. These reports include all of the activity of

the particular user or group across all the portals in which they participate.


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Viewer Summary

The Viewers Summary report displays summary and quality of service statistics of all content viewed by a

user or group. Specifics about the viewers’ quality include averages of frame rates, bandwidth, dropped

packets, and buffering. Run this report from any user or group in the Users & Groups panel.

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Views Report (per Viewer, Group)

The Views Report (per Viewer, Group) displays a summary of the statistics for the selected content, not

including tests, surveys, or certificates. Run this report from the Viewer Summary Report.

Tests Taken

The Tests Taken report displays a list of all the tests taken by a user or group. Run this report from the

Viewer Summary Report.


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Surveys Taken

The Surveys Taken report displays a list of all the surveys taken by a user or group. Run this report from

the Viewer Summary Report.

Certificates Earned

The Certificates Earned report displays a list of all the certificates earned by a user or group. Run this

report from the Viewer Summary Report.

Moderated Questions (per Viewer)

The Moderated Questions (per Viewer) report displays a list of all questions the user has asked through

the moderated Q&A. Run this report from the Viewer Summary Report.

User Views (per Group)

The User Views (per Group) report displays a summary and QoS statistics of all content viewed by users

belonging to the selected group. Run this report is run from the Viewer Summary Report when run on a

group.

Generate Media Analytics Framework Reports

You can generate metadata summary reports on transcription results, such as results from content

processed by the RAMP MediaCloud Speech to Transcript module. These reports are based on a

metadata-provider enabled server profile.

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To generate a metadata summary report:

1 In the Network Resources panel, right-click a transcription-enabled server profile you want to

generate a report for, and then choose Metadata Summary Report.

2 Click Add Filter to refine your report. Options include the following:

Date Completed reports the date that the transcription process was completed by the

metadata provider, such as RAMP

Date Started reports the date that the transcription process was started by the metadata

provider, such as RAMP

3 Further refine the report by choosing is after or is before from the drop-down list, and selecting a

date.

4 Click Generate Report.

Generate a Media Analytics Framework report.

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Install Media Services Agent

The Media Services Agent (MSA) is a server role that can handle distribution of content or function as a

streaming server, thumbnail generator, and transcoder. Once you have installed the MSA, you can create

a server profile in the RealPresence Media Manager Admin Tool to distribute content through the MSA. In

this section, you will learn how to install the MSA for distribution, thumbnailing, and transcoding.

For information about configuring the MSA for distribution, see Configure MSA for Distribution.

The RealPresence Media Manager, Appliance Edition includes one pre-installed MSA.

You can install MSA on IIS running on Windows Server 2008 R2, with or without Windows Media

Services, and Windows Server 2012.

Before installing MSA, you need the following:

● Media Services Agent license (see Check the MSA License)

● Microsoft Internet Information Services (IIS) installed and running (see Set up Microsoft Windows

Media Services and IIS

● Microsoft .NET Framework 4.5

● Microsoft Expression Encoder 4 Pro for MSAs (used for thumbnailing and transcoding) (see Set Up

Expression Encoder 4 Pro)

● Windows Communication Foundation (WCF) installed

● IIS Scripting Tools if you are installing the MSA to an existing web site

To install the MSA:

1 After you have downloaded and extracted the MSA zip file, right-click the extracted MSA installer

file and select Run as Administrator. The InstallShield Wizard is launched, as shown next.

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Install the Media Services Agent from the InstallShield Wizard

2 Click Next.


Click Change to select a new destination folder.

Click Next to use the default installation folder.


If you are installing MSA to an existing web site, such as the RealPresence Media Manager web

site for transcoding, select the Install MSA to an existing website? check box and select the

web site from the list.

If you are installing MSA to an external server and are creating a new web site, clear the check

box, as shown next. The default port is 80.

5 Enter a username and password for the MSA.


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6 Click Next.

7 Click Install to install the MSA.

If you have not installed Windows Media Server, or if you are installing on Windows Server 2012, a

warning will display. Click OK to continue the installation.

8 Click Finish when the installation has completed.

Note: Installing Multiple MSAs on the Same Server

If you are installing multiple MSAs on the same server, the installer will automatically number them starting with 0.

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Start the MSA Before you can use the MSA, you need to stop or delete the IIS default web site and start the MSA.

To stop the default IIS web site and start the MSA:

1 In IIS Manager, select the IIS server on which you installed the MSA.

2 Select Default Web Site, and then do one of the following, as shown in the next figure:

To stop the web site, in the Manage Web Site panel, click Stop.

To delete the web site, in the Connections panel, right-click Default Web Site and select

Remove. Then click Yes in the confirmation dialog.

Stopping or deleting the IIS default web site

3 Start the MSA. In the Connections panel, click MediaServicesAgent, as shown next.


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4 In the Manage Web Site panel, click Start.

Starting the Media Services Agent

Note: Transcoding with Multiple MSAs

When using multiple MSAs for transcoding, RealPresence Media Manager will not alert you when an

MSA has been stopped and will not use the next available MSA online. When you start the MSA,

transcoding will resume.

Test Your MSA Installation You can test your MSA installation to ensure that it is running before you configure profiles in the

RealPresence Media Manager Admin Tool.

To test your MSA installation:

1 In IIS Manager, in the Connections panel, expand MediaServicesAgent.

2 Double-click the Services folder, as shown, and verify that the Services Content includes the

following files:

ImportService.svc

MediaServiceAgent.svc

TranscodeThumbnailService.svc

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UploadService.svc

3 In Microsoft Internet Explorer, enter the following URL in the address bar:

http://URL of the server that the MSA is installed on/Services/ImportService.svc

If the MSA is installed properly and running, the following page will display in your browser.

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Configure the MSA for Distribution

Once you have installed the MSA, you can create a server profile in the RealPresence Media Manager

Admin Tool to distribute content through the MSA. For more information about installing the MSA, see

Install Media Services Agent.

Using an MSA, you can stream content to your portal users from physical server locations that are closer

to your users than your RealPresence Media Manager software installation. The following figure shows

how content is distributed using an MSA.

Content distribution using an MSA

This distribution process comprises four steps:

1 A portal user on the West Coast of the United States requests a video stream from the company’s

RealPresence Media Manager software installation located on the East Coast by clicking a video

thumbnail in the portal.

2 Without an MSA, the content is served across multiple nodes from the East Coast to the West

Coast.

3 Using an MSA for distribution, the RealPresence Media Manager software distributes content for

streaming to the MSA as it is scanned in to the system. A location profile determines which users

receive streamed content from the MSA.

4 The portal user receives the streamed content via an MSA at a company office closer to the user’s

location.

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Configure the MSA in the RealPresence Media

Manager Admin Tool Once you have installed and started the MSA, you can configure the MSA settings in the RealPresence

Media Manager Admin Tool.

To configure the MSA:

1 Check the MSA licenses to ensure that an MSA license exists.

2 Configure a content server profile and a streaming server profile.

3 Configure a location profile.

4 Configure a distribution profile.

5 Check your configuration settings in the content creation profile.

6 Test your MSA configuration by manually scanning content, viewing it on the portal, and using a

tool such as Fiddler Web Debugger to confirm that the content is streaming from the MSA and not

your RealPresence Media Manager software.

Check the MSA License

Before configuring the MSA, check to make sure an available license exists.

To check the MSA license:


2 In the Manage License tab, find Polycom Media Services Agents in the list. The license column

shows the number of licenses used out of the total available licenses. In the following example,

Polycom Media Services Agents shows 3/20, meaning that 3 of the available 20 MSA licenses are

currently being used.

Checking the MSA license


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Configure Server Profiles for the MSA

The server profiles define the locations and names of the server roles within the MSA.

For distribution, you will configure two server profiles:

● Content server profile

● Streaming server profile

To configure the content server profile for the MSA:



Select an existing content server profile by right-clicking the profile and choosing Properties.

Click New to create a new content server profile.

3 In the Details tab, shown next, enter a Name and Description and select the portal to which the

MSA configuration applies.

4 In the Server Type section, select Polycom Content from the list.

5 Clear the Allow this server to act as a transcoder/thumbnailer check box unless you are

configuring the MSA for transcoding and thumbnailing.

6 Enter the Base URL and Distribution URL.

The Base URL is used to route users to content on this server profile.

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The Distribution URL is used to retrieve content from this server when it is being used as a

distribution source.

7 In the Content Source Access / Polycom Media Services Agent section, shown next, select

URL from the Method drop-down list, and then enter the Path to the MSA, the MSA admin

Username, the MSA admin Password and the Confirm password.

8 Click Save.

To configure the streaming server profile for the MSA:



Select an existing streaming server profile by right-clicking the profile and choosing Properties.

Click New to create a new Streaming Server profile.


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3 Enter a Name and Description and select the portal to which the MSA configuration applies, as

shown next.

4 In the Server Type section, select Polycom Streaming from the list.

5 In the Streaming Server Type section, select the streaming server for which you are configuring

the MSA. In the following example, Windows Media is selected.

If you are configuring the MSA for distribution of H.264 streams, in the Streaming Server Type list,

select IIS Media Services.

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6 In the Distribution URL section, enter the URL for the folder on the MSA that you will stream

media from, if this server is used as a distribution source.

7 In the Streaming tab, select the Use For On Demand check box and enter the On Demand Base

URL as the MSA URL and port number for the Windows Media stream.

If you are configuring the MSA for distribution of H.264 streams, on the Streaming tab, select the

Use For Live check box. In the Live/Rebroadcast Base URL section, enter the base URL and add

/Media/ to the path (shown next).

8 In the Polycom Media Services Agent tab, enter the URI for the MSA and the admin Username

and Password for the MSA. Then confirm the password. When you save this configuration, the

MSA license decrements from the count in the Manage License tab.


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9 Click Save.

Configure a Location Profile for the MSA

Configure a location profile to define which user locations will stream content from the MSA.

To configure a location profile for the MSA:

1 In the Network Resources panel, click to expand Location Profiles.

2 Select an existing location profile by right-clicking the profile and choosing Properties; or click New

to create a new Location profile.

3 In the Details tab, enter a Name and Description and in the Available In These Portals section,

select the portal to which the MSA configuration applies.

4 In the Input Type section, select the method you want to use for defining the locations served by

the MSA from the following options:

Subnet

IP Range Enter a starting IP address and an ending IP address to define the locations that will

receive content from the MSA.

CIDR

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5 Click New to add the input type to the Location profile.

6 Click Save.

Configure a Distribution Profile for the MSA

Configure a distribution profile to distribute upcoming events, user-generated content, or other content

types to the MSA.

To configure a distribution profile for the MSA:

1 In the Network Resources panel, click to expand Distribution Profiles.

2 Select an existing distribution profile by right-clicking the profile and choosing Properties; or click

New to create a new distribution profile.

3 In the Details tab, enter a Name and Description and in the Available In These Portals section,

select the portal to which the MSA configuration applies.


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4 In the Viewer Routing tab, shown next, select a location profile to add to the MSA distribution

profile by clicking Resource Control, selecting the location profile, and clicking Add.

5 In the Live and Rebroadcast Servers and On Demand Servers sections, shown next, click

Resource Control, select servers, and click Add to add them to the MSA distribution profile.

6 In the Content Server section, select a content server from the list.

7 In the Distribution tab, add a new Polycom CDN by clicking the New CDN button and selecting

Polycom CDN from the list.

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8 In the Streaming Servers tab, click Resource Control, select your MSA streaming server,

and then click Add.

9 In the Content Servers tab, click Resource Control, select your MSA content server, and

then click Add.

10 In the Streaming Hierarchies tab, select the order in which streaming servers are routed through

the MSA.

Check Your Configuration in the Content Creation Profile

After configuring the server, location, and distribution profiles, you can confirm the settings in the content

creation profile.

To check your MSA configuration:


2 Select the content creation profile associated with your MSA: right-click the profile and choose

Properties.

3 In the Details tab, check the Name and Available In These Portals fields.

4 In the Associated Profiles tab, confirm the settings for the Distribution Profile and Content

Source Profiles fields. You do not need to change the distribution profile configuration at this point

because you configured viewer routing in an earlier step.

Test Your MSA Configuration

Test your configuration to verify that the video is streaming from the MSA and not the RealPresence

Media Manager server. Test your MSA configuration by manually scanning content, viewing it on the

portal, and using a tool such as Fiddler Web Debugger to confirm that the content is streaming from the

MSA and not your RealPresence Media Manager software.


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To scan content into the RealPresence Media Manager software:

1 In the Library Content panel, click New, and then choose Import.

2 From the Content Creation Profile list, select your MSA content creation profile.

3 From the Type list, select the method you want to use to import content. In the following example,

Scan is selected to scan in content manually.

4 From the Available Content list, select the content server profile you configured for the MSA.

5 Click Queue Scan to start scanning content from the MSA\Media\Publish Point folder.

6 In the Status tab, click the Refresh button to view the current status of the scanning process.

When you see the message ―Scan Status: Complete,‖ you can view a list of the content being

copied over to your MSA for distribution. The following information is provided:

File Name

Operation (for example, Copy)

Status (for example, Pending Distribution)

Distribution Started

Distribution Completed

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Attempts (for example, 2)

Status Description

The files are copied into MSA\Media\Publish Point folder.

To view the content on the portal:

1 Log into your RealPresence Media Manager Portal from an IP address you have set up for MSA

distribution. The content you scanned in is visible in the portal.

2 Run Fiddler Web Debugger to verify the source of the content.

3 Launch a video in the portal.

4 In Fiddler Web Debugger, verify that the video is streaming from the MSA and not the

RealPresence Media Manager server.

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Configure Transcoding Options

RealPresence Media Manager software offers two options for transcoding media files:

● Watch folder transcoding Watch folders are local directories or shared network resources that

contain media files and job templates that define tasks to be performed on the files.

● Mobility transcoding Select to transcode media files for mobile operating systems, including iOS

and Android.

Configure Third-Party or Watch Folder Transcoding

Using the Admin Tool, you can configure RealPresence Media Manager software to use watch folders for

transcoding media files for playback on different platforms using third-party transcoding servers. You can

configure watch folder transcoding to prioritize transcoding jobs and limit the number of simultaneous

transcoding jobs.

Note: Transcoding Is a Resource-Intensive Operation

Transcoding is a resource-intensive operation. Plan your transcoding strategy to minimize the impact on your server environment.

Configure a server profile, such as the Default Content Server Profile, and a content creation profile, such

as the Default Content Creation Profile, in the RealPresence Media Manager Admin Tool to set up watch

folder transcoding.

To configure the Default Content Server Profile for watch folder transcoding:



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3 In the Server Type section of the Details tab, select the Allow this server to act as a

transcoder/thumbnailer check box.

4 In the Distribution URL section, enter the URL for the server profile you are configuring.


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5 Click Save.

To configure the Default Content Creation Profile for watch folder transcoding:



3 In the Transcode tab, select the Enable Transcoding check box.

4 From the Transcode Method list, select Watch Folder.

The RealPresence Media Manager software queues files pending transcoding in the

_AMMS_TRANSCODE folder. It outputs transcoded files to an external, third-party transcoder.

5 Select the Device Profile check boxes next to the device formats you want to enable transcoding

for.

6 Select Destination Servers, and enter names for the Output Folders to define the location of the

files after transcoding by the third-party transcoder.

7 Click Save.

Configure Mobility Transcoding

You can configure the RealPresence Media Manager software to transcode video content for mobile

devices using the Mobility Integration feature.

To set up mobility transcoding, configure a server profile, such as the Default Content Server Profile, and

a content creation profile, such as the Default Content Creation Profile, in the RealPresence Media

Manager Admin Tool

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To configure the Default Content Server Profile for mobility transcoding:



3 In the Server Type section of the Details tab, select the Allow this server to act as a

transcoder/thumbnailer check box.


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4 In the Distribution URL section, enter the URL for the server profile you are configuring.

5 Click Save.

To configure the Default Content Creation Profile for mobility transcoding:



3 In the Transcode tab, select the Enable Transcoding check box.

4 From the Transcode Method list, select Mobility Integration.

5 Select the Device Profile check boxes next to the device formats you want to enable transcoding

for.

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6 Select the Destination Server to define how the content is served after transcoding. For example,

if you select a content server, the video content will be served as a progressive download. If you

select a streaming server, the video content will be streamed.

7 Click Save.

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Set Up Expression Encoder 4 Pro

You must install Microsoft Expression Encoder 4 Pro before you install RealPresence Media Manager

software.

Admin Tip: Installing Expression Encoder 4 Pro

Install Expression Encoder 4 Pro on a dedicated, stand-alone server with Server 2008 R2 or Server

2012 to maximize transcoding and thumbnailing efficiency. Transcoding and thumbnailing are CPU-

intensive operations and may degrade the performance of RealPresence Media Manager software in

single-server installations.

Enable the Desktop Experience Feature in

Windows Server 2008 R2 or Windows Server

2012 The Desktop Experience feature enables you to configure and control the Expression Encoder Pro

software. Before you use the Expression Encoder Pro software, you must enable this feature.

To enable the Desktop Experience feature:

1 On the server, in Windows Server Manager, select Add Features.

2 Click Desktop Experience.

3 Restart the server. The Server Manager will automatically launch and complete the installation of

the Desktop Experience feature.

4 Close Windows Server Manager.

Admin Tip: Installing Ink and Handwriting

You need to install the Ink and Handwriting features included in the Expression Encoder Pro Desktop

Experience package.

Install Expression Encoder Pro

You can install the Expression Encoder Pro software from Microsoft’s online Download Center.

To download and install the Expression Encoder 4 Pro SP2 installer to the server:

1 Go to http://www.microsoft.com/en-us/download/details.aspx?id=27870.

2 Browse to the Expression Encoder Pro installer, Encoder_En.exe.

3 Right-click Encoder_En.exe and select Run as administrator.

4 Follow the default installation prompts.

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5 Enter the activation key, which was provided with your RealPresence Media Manager software

license key.

Timesaver: You Do not Need to Reboot the Servers

When the Expression Encoder Pro 4 installation is complete, you do not need to reboot the server to continue.

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Set up Microsoft Windows Media

Services and IIS

Based on your deployment, you may need to install and configure Windows Media Services and IIS

Smooth Streaming. They are not compatible with all media servers, however. Windows Media Services is

not supported in Windows Server 2012. For more information about media server compatibility, see the

RealPresence Media Manager, Software Edition Installation Guide.

To support mobile devices with a RealPresence Capture Station Pro, RealPresence Capture Station

Portable Pro, or Polycom RSS 4000 appliance and RealPresence Media Manager 6.5 software, you need

at least one Microsoft IIS Smooth Streaming Server or a Wowza Streaming Server.

For more information about Windows Media Services and IIS Smooth Streaming, visit Microsoft’s support

web site.

Note: Support for Windows Media Services

WMS is not supported in Windows Server 2012. To support the Windows Media format, you will need a Windows 2008 R2 server configured for Windows Media (Enterprise is required for multicast). This server should have the Polycom Media Services Agent version 6.5 installed to enable automation using the RealPresence Media Manager Admin Tool. In Windows Server 2008 R2, WMS is installed using a separate role installer that must be downloaded from Microsoft at the following URL: http://support.microsoft.com/kb/963697.

Following are the minimum requirements for using Windows Media Services and IIS Smooth Streaming:

Windows Server 2008 R2 or Windows Server 2012 (IIS Smooth Streaming only)

Windows Media Services is required to support Windows Media Streaming.

Windows Server 2008R2 or Windows Server 2012 is required to support Microsoft IIS Smooth

Streaming.

If you will be using a Windows server with an MSA, ensure that Microsoft .NET Framework 4.5

(.NET 4 and 3.5 are supported) is installed.

Note: Use External and Third-party Streaming Servers

RealPresence Media Manager 6.5 software supports the following external streaming servers for live streaming and on-demand: Windows Media Services 9 IIS Media Services Wowza Media Server Configuration of third-party servers is not covered in this guide and is the customer’s responsibility

Enable Roles in Windows Media Services After you download and install the Windows Media Role package, you must enable the role.


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To add and enable roles:

1 In the Windows Server Manager dialog, click Add Roles.

2 In the Add Roles wizard, click Server Roles, as shown next.

3 Select Streaming Media Services from the Roles list, and click Next.

4 On the Select Data Transfer Protocols page, select the Real Time Streaming Protocol (RTSP)

check box and click Next.


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5 Click Install.

Configure the Windows Media Server’s HTTP

Streaming Port If IIS is using port 80, you must configure Windows Media Services to use a different port, such as port

81. You configure the HTTP streaming port setting in the RealPresence Media Manager Admin Tool to

match the port you configure for in Windows Media Services.

Caution: Configuring Ports for IIS and Windows Media Services

If the Windows Media Service is to be installed on the same server as the Web Content or Media Manager Portal Server, you must configure an alternative port for Windows Media streaming over HTTP because IIS will bind to port 80 by default. In this case, Polycom recommends using port 81 for HTTP streaming in Windows Media Services. The RealPresence Media Manager default servers are configured to use port 81 for HTTP streaming during installation.

To configure the Windows Media Server’s HTTP streaming port:

1 In the Windows Media Services management tool, select your server.

2 In the Properties tab, select the desired control protocol category.

3 Right-click WMS HTTP Server Control Protocol and select Properties.

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4 In the Port Selection section of the dialog, select Use other port (1-65535), and enter 81 in the

field, as shown next.

5 Click OK.

6 Right-click WMS HTTP Server Control Protocol, and select the Enable check box.

Create Publishing Points in Windows Media

Services You must create Publishing Points on the Windows Media Server for one or both types of content you will

publish using Media Manager. You can create either on-demand publishing points for content that users

will view on demand or broadcast publishing points for content that will be published as a live stream.

To create publishing points in Windows Media Services:

1 Open the Windows Media Admin snap-in.

2 Right-click Publishing Points and choose Add Publishing Point (Advanced).

3 Select the type of publishing point you want to create: On-demand or Broadcast, and then do one

of the following:

If you select On-Demand, browse to and select the directory where your video files will be

stored. This directory might be configured as a mapped or shared drive, or configured as an

FTP directory.


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If you select Broadcast (live), choose Push or Pull. Push means that the encoder starts the

connection. Pull means that the server starts the connection. If your encoder is behind a firewall

and your server is outside the firewall, choose Push for the encoder to initiate the connection.

Admin Tip: Setting Read Permissions

If you link an on-demand publishing point to a directory, the directory must have read permissions set for the WMUS_ServerName user.

4 In the Add Publishing Point dialog, shown next, enter a Publishing point name.

5 In the Location of Content field, enter a push or pull location:

For a push publishing point, enter Push:* in the Location of content field.

For a pull publishing point, enter the DNS or IP address of the encoder in the format

DNS_or_IP_address_of_encoder:encoder_port in the Location of content field (as shown in

the figure as CapStation_01:2552).

Admin Tip: Recovering from a Loss of Network Connectivity

Pull publish points can recover from a loss of network connectivity between the encoder and server, but push publish points require that you manually restart the encoder. This makes pull a better choice when it is available.

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Set Authorization Rights for Publishing Points

You may want to set up authorization rights for your publishing points in the Windows Media Services

management tool in the following scenarios:

● You are using a stand-alone WMS server and want to support live streaming from a Polycom

RealPresence RSS-4000.

● This WMS server has a Media Services Agent (MSA) installed on it to support automated, wide

distribution of content using the RealPresence Media Manager software. The MSA requires

permissions for publishing points.

● You are publishing to the WMS server using a RealPresence Capture Station Pro appliance, and

you want to use the hypothetical user account PRCS105 to publish from the encoder settings on

the RealPresence Capture Station Pro appliance. User account PRCS105 requires write

permissions for publishing points on the WMS server.

To set up authorization rights for your publishing points in the Windows Media Services

management tool:

1 Select your server, and open the Properties tab.

2 Select the authorization category.

3 Right-click WMS NTFS ACL Authorization and clear the Disable check box.

4 Right-click WMS Publish Points ACL Authorization and choose Properties.

5 Select the permissions level you want to assign to users:

Read To view content being served from a publishing point. Assign this permission to the

everyone user group.

Write To publish content to an existing publish point. Assign this permission to the user

account or accounts you want to have applications (such as RealPresence Capture Station

Encoder or RealPresence Media Manager Scheduler Service) use to write content to the

publishing points.

Create To create publishing points. Assign this permission to the user accounts you want to

have applications (such as RealPresence Media Manager Scheduler Service, URL Import

service for RSS-4000 streaming, or Media Services Agent for MSA distribution) use to create

publishing points.

Admin Tip: Setting Read Permissions

If you link an on-demand publishing point to a directory, the directory must have read permissions set for the WMUS_ServerName user.

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Configure Settings Using the Portal

web.config Files

Configuration files are XML files that you can edit to change settings in the application, such as

RealPresence Media Manager software. As a system administrator, you can use configuration files to

change settings and policies that control how applications run. For more information about using

configuration files in Microsoft environments, see Configuration Files on the Microsoft Developer Network

web site.

Most of the application settings for the web portal that you would have changed using configuration files

in previous versions of RealPresence Media Manager software have been migrated to the Admin Tool in

version 6.5, and you can configure these settings from the user interface. This section shows you how to

configure settings using the remaining settings in the Portal web.config file and also contains a list of the

migrated configuration file settings and their new locations in the Admin Tool.

Work with Configuration Files RealPresence Media Manager software’s portal is written in the ASP.NET Model-View-Controller (MVC)

architecture. The web.config file is located in the root of the portal web site directory. The settings are

located between the XML tags <appSettings> and </appSettings>.

The settings consist of a key and a value. The key is the setting itself and should not be changed. The

value of the setting can be changed. For example, a line similar to the following might be found in a config

file:

<add key="webpages:Version" value="1.0.0.0"/>

To change config file settings:

1 In the root of the portal web site directory, browse to the portal web.config file.

2 Right-click the web.config file and select Open with, and then select Notepad or another XML

editor.

3 Edit the web.config file by modifying the settings values to reflect the changes you want to make.

4 Save your changes to the web.config file. The IIS application pool is automatically recycled and all

users are logged out of the portal. Log in to restart the portal application and the changes take

effect.

Admin Tip: Admin Tip: Use Exact Syntax when Editing Config Files

XML syntax is case-sensitive, so edit the config file precisely to avoid issues.

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Configure Other Settings in the Config File

The following settings are also available in the config file:

● Model-View-Controller (MVC) settings

● Polycom Media Services Agent (MSA) settings

● RealPresence Media Manager Admin Tool settings

● Database connection strings settings

● Application logging settings

Configure MVC Settings

MVC settings can be changed, but Polycom recommends not changing MVC settings. They include the

following:

<add key="webpages:Version" value="1.0.0.0"/>

<add key="ClientValidationEnabled" value="true"/>

<add key="UnobtrusiveJavaScriptEnabled" value="true"/>

Configure MSA Settings

You can change MSA functionality in the web.config file to enable the default profiles to perform the

functions of the MSA, such as thumbnailing and transcoding out-of-the-box, without using the MSA.

The following code sample shows the values to enable thumbnailing:



<add key="userName" value=""/>

<add key="userPassword" value=""/>

<add key="WebContentPath" value="Content\Web"/>

<add key="MediaContentPath" value="Content\Media"/>



<add key="DownloadFileMaxTime" value="5"/>

<add key="ImportEndpointName" value="WsHttp_urlUploadService"/>

<add key="UploadEndpointName" value="BasicHttp_urlUploadService"/>

<add key="ThumbnailServiceExecutablePath"

value="bin\Amms.ExpressionEncoderServiceHost.exe"/>

<add key="UseThumbnailService" value="true"/>

<add key="ThumbnailEndpointName" value="NetNamedPipe_thumbnailService"/>



<add key="ImportPath" value=""/>

<!--

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When set to true if the WebContentPath will be used when importing from a

content server profile, and the MediaContentPath when importing from a

streaming server profile. If false the root directory of the MSA application

will be scanned (if no ImportPath is entered).

-->

<add key="UseWebAndMediaContentPathsForImport" value="true"/>



You can also bypass the upload file-size limit that IIS imposes with the following:

<!—Larger files are transferred in chunks by the upload service. This setting

controls how large each of those chunks is. Smaller chunk sizes require more

overhead, but are less likely to run into request size limits.

-->

<add key="UploadChunkSizeInBytes" value="524880"/>

Configure Database Settings

You can set which database the portal uses to access data in the web.config file. Database connection

strings are located between these tags: <connectionStrings> </connectionStrings>. The main

portal connection string uses the name AmmsDB. The AmmsReportsDB connection string is not used be

the portal.

The following code sample shows the database settings:

<connectionStrings>

<clear/>

<add name="AmmsDB" connectionString="Data Source=(local);Initial

Catalog=AccordentAmms;uid=AmmsPortal;pwd=password;Persist Security

Info=True;" providerName="System.Data.SqlClient" />

The following is used by a database where SQL Server Reporting Services (SSRS) reporting data is

stored:

<add name="AmmsReportsDB" connectionString="Data Source=(local);Initial

Catalog=AccordentAmms;uid=AmmsAdmin;pwd=password;Persist Security Info=True;"

providerName="System.Data.SqlClient" />

</connectionStrings>

Configure Application Logging

You can change the log file location in the web.config file. Do not change the other log settings because

unpredictable logging behavior will result. The default output location for application logs is

Logs\MediaManagerPortal.log. You can change the levels using the tags <log4net> and </log4net>.

The following values are used for levels:

DEBUG

WARN

ERROR

INFO

220

FATAL

The following code sample shows the log settings:

<log4net>

<appender name="LogFileAppender" type="log4net.Appender.RollingFileAppender">



<param name="File" value="Logs\MediaManagerPortal.log"/>

<param name="AppendToFile" value="true"/>

<param name="MaximumFileSize" value="5MB"/>

<param name="RollingStyle" value="Size"/>

<param name="MaxSizeRollBackups" value="5"/>

<layout type="log4net.Layout.PatternLayout">

<param name="ConversionPattern" value="%date [%thread] %-5level %logger

[%property{NDC}] - %m%n"/>

</layout>

</appender>

<root>

<level value="DEBUG"/>

<appender-ref ref="LogFileAppender"/>

</root>

</log4net>

Admin Tip: web.config File Changes Require Application Restart

When you save your web.config file settings, you will be logged out of the portal automatically. You need to log in to restart the portal application.

Migrated web.config File Settings

Many of the portal/web.config files that you may have used to configure settings in earlier versions of

RealPresence Media Manager software have been moved from the config file to the Admin Tool

database. To configure these settings, use the Admin Tool user interface. Refer to the following table for

list of portal\web.config files and their descriptions. The web.config files shown in the table are prefixed by

the filename portal\web.config.

Portal Web.config File Settings

Key Default Value New Location

TokenExpiryValueInSeconds 3600 Authentication Profiles


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CachingEnabled true System Settings > Portal Settings

The value indicates whether caching is enabled. For example, a value of true means caching is enabled. Enable

caching to enable token generation and authentication in the RealPresence Media Manager API. Caching must be enabled to connect RealPresence Capture Station appliances to the RealPresence Media Manager software through the Media Manager Wizard.

GlobalCacheDuration 30 System Settings > Portal Settings

The value indicates the length of time in minutes to cache data for.

DefaultCommandTimeoutInSeconds 3600 System Settings > Database Settings

The value indicates the default command timeout value in seconds for all database queries in the application.

ResizableSkinName IPTV Portal Properties > Configuration tab

SSLEnabled false Authentication Profiles

SSLEnabledForContent false Authentication Profiles

SSLContentPort 80 Authentication Profiles

SharePointBypassReferrerCheck false Authentication Profiles > SharePoint Settings

SharePointLdapPropertiesCacheDurat

ion

30 Authentication Profiles > SharePoint Settings

EnableWowzaQualifiersForFlashServe

rs

true Server Profiles

CacheSilverlightSkins true System Settings > Portal Settings

The value true adds a tracking entry to the cache for ALL Silverlight skins for 2 minutes.

AsxAllowedForNonWmp true System Settings > Portal Settings

The value true enables multiple entries in an Advanced Stream Redirector (ASX) response to a request from a video

player other than Windows Media Player. By default, ASX playlists are generated with only one stream URL because older versions of Silverlight players do not handle multiple URLs. To force ASX playlists always to use multiple URLs

(if the Distribution Profile is configured to have multiple URLs) regardless of WMP or not, set to true.

EnableCdnResources false System Settings > Portal Settings

The value true enables the portal to use external Content Distribution Network (CDN) resources, such as CDN

servers from Microsoft or Google.

222


ConcurrentPortletsLoading false Portal Properties > Configuration tab

CdnExternalResourcesBaseUrl System Settings > Portal Settings

The value is the base URL for an external CDN site that hosts JavaScript (JS), CSS, and images for the portal. This URL can point to the same physical folder.

EnableHtml5OfflineCache false System Settings > Portal Settings

The value enables support for an HTML5 offline cache.

DefaultThemeName plcm Portal Properties > Configuration tab

RequireSSL None Authentication Profiles

Possible values include DefaultResources (1), None (0), and All (2). When set to All (2), logins will be

redirected to HTTPS.

DefaultRssType Rss Portal Properties > Configuration tab

Possible values include Rss, Atom, and blank. When left blank, the old settings from the legacy portal will be used.

SearchDisplayMode Mosaic Portal Properties > Configuration tab

Possible values include Mosaic, ModalDialog, and NewWindow.

DisplayRssLinks TRUE Portal Properties > Configuration tab

DisplayShareLinks TRUE Portal Properties > Configuration tab

TemplatesCacheDurationOnClientsid

e

3600 System Settings > Portal Settings

The value indicates for how long, in seconds, all the templates should be cached on client side. The default value is 3600 seconds.

StyleProfileCacheDurationOnServer

Side

14, None

Rss

Mosaic

TRUE

TRUE

3600

400

14

400

System Settings > Portal Settings

The value indicates how long in seconds all the custom node style profiles should be cached on server side for. The default value is14400 seconds. This setting controls server and client values.


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PlayersForMediaTypes Windows: sl3, ms, sl

Flash: fl, sl3, h5v

Mpeg4: sl3, h5v, fl, qt,

ms, rm, sl

Expression: sl3, h5v, ms,

qt, fl, rm, sl

Portal Properties > Configuration tab

In the Admin Tool, this setting is called Media Player Preferences.

EnableStyleProfilesOnClientSide TRUE System Settings > Portal Settings

AccessTokenExpirationMinutes 30 System Settings > Portal Settings

PlayIfMultipleBitrates FALSE Portal Properties > Configuration tab

BreakHomepageOutOfIframeEnabled TRUE Portal Properties > Configuration tab

ContentLaunchModes Uploader: ModalDialog; Portal Properties > Configuration tab

Possible values:

1) Each of the following lines launches a different content type in a different mode:

//Certificate: NewWindow;

//Image: NewWindow;

//Test: Mosaic;

//Survey: Mosaic;

//Search: ModalDialog;

//Uploader: NewWindow;

//Stream: Mosaic;

//PolycomRssCall: ModalDialog;

//TandbergConference: Custom;

AccordentPresentation: Custom; //Setting its value to Custom will launch the

original presentation in a new window.

2) To launch the original presentation in a new window:

AccordentPresentation: NewWindow;

DefaultTempUploadLocation _temp Portal Properties > Configuration tab

ExternalAppExpiryDateOnUploadPage FALSE Portal Properties > Configuration tab > Blackboard

ExternalAppOpenInNewWindowOnUploa

dPage

FALSE Portal Properties > Configuration tab > Blackboard

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DisplayLibraryContentsOnUploadPag

e

FALSE Portal Properties > Configuration tab > Blackboard

DefaultChaptersPageSize 10 Portal Properties > Configuration tab

DefaultSlidesPageSize 28 Portal Properties > Configuration tab

DefaultCaptionsPageSize 20 Portal Properties > Configuration tab

OobLiveSyncInterval 3 Portal Properties > Configuration tab

OOB live sync interval (in seconds). How often to perform an OOB sync for live presentations.

OobLiveSyncMethod ProxyServer Portal Properties > Configuration tab

OobLiveSyncCrossDomainFile cors.aspx Portal Properties > Configuration tab

cors.asp

cors.aspx

cors-jp.asp

cors.php

OOB live sync cross-domain resource file from presentation web server. Or set up content web server to accept

cross-domain request from PRMM, and then change the OobLiveSyncCrossDomainFile to g.htm.


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Configure Integrations with

Partner Solutions The sections included here show you how to configure RealPresence Media Manager software for

integration with the following partner solutions:

● Microsoft® Lync™ 2010 and Microsoft Lync 2013

● IBM® Sametime

®

● Blue Coat® Director™

● Scala and X20 Media digital signage systems

Integration with Microsoft SharePoint 2010 and Blackboard Learn 9.1 are described in dedicated

integration guides.

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with Microsoft Lync 2010 and Lync 2013

RealPresence Media Manager version 6.6 software integrates with Microsoft Lync Server 2010 and Lync

2013 using the Polycom RealPresence Media Utility application to record, archive, and publish Lync

sessions to your video content library.

The integration of the Polycom platform with Lync Server 2010 and Lync Server 2013 enables users

anywhere in the organization to capture presentations and conference sessions from their desktops and

publish that content to RealPresence Media Manager. From RealPresence Media Manager, the content

can be approved, transcoded, published (for example, to a Microsoft SharePoint 2010 or SharePoint

2013 portal), and distributed over the network. The solution helps administrators ensure secure

distribution through user authentication and multilevel permissions features.

Before you can use the RealPresence Media Utility for Lync, you need to configure some settings in the

RealPresence Media Manager Admin Tool and in the RealPresence Media Utility. For Lync 2010

integrations, the Lync Server service must also be installed on any Microsoft Lync 2010 servers. For more

information about installing and configuring the Lync Server service, see Configure the Lync Server

Service. Integrating RealPresence Media Manager version 6.6 software and Lync 2013 does not require

you to install the Lync Server service.


Software for Microsoft Lync 2010 Using the RealPresence Media Manager Admin Tool, configure the following settings for integrating with

Lync 2010.

Note: Integrating RealPresence Media Manager Software and Lync 2013

You do not need to update the AdminServices web.config file to integrate RealPresence Media Manager software with Lync 2013. Skip this step and go to Enable the RealPresence Media Utility License.

Update the AdminServices web.config File for Creating Lync

2010 Presentations

To create Lync presentations in the RealPresence Media Utility, you need to update the AdminServices

web.config file with the location of the deployed Lync Server service. For more information about editing

config files, see Configure Settings Using the Portal web.config Files.

To update the AdminServices web.config file:

1 Browse to C:\inetpub\wwwroot\Polycom\RealPresence Media

Manager\AdminServices\Web.config.

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2 Locate this section:



<endpoint name="WsHttpLyncServerService"

address="http://lyncserverservicelocation/Services/LyncServerService.svc"

binding="wsHttpBinding"

bindingConfiguration="wsHttpBindingILyncServerService"

contract="Accordent.Contracts.LyncServices.ILyncServerService"

behaviorConfiguration="LyncServerServiceServiceBehavior" />

3 Replace the section

address="http://lyncserverservicelocation/Services/LyncServerService.svc"

with the correct Lync Server service path for your deployed Lync Server.

4 Save your changes.

Enable the RealPresence Media Utility License

Enable the RealPresence Media Utility license in the RealPresence Media Manager Admin Tool and

allocate the number of users you need.

To enable the RealPresence Media Utility license:


2 In the Portal Administration panel, right-click the root node and choose Properties.

3 In the Manage License tab, shown next, ensure that both a valid User Generated Content license

and a valid Media Utility Users license are listed.

4 In the Default Portal section, select the User Generated Content and Media Utility check boxes.

5 Enter a number of allocated users if you have more than one portal using the Media Utility license.

http://lyncserverservicelocation/Services/LyncServerService.svc

228

6 Click Save.

Configure Authentication for the Portal

After enabling the Media Utility license, set the portal authentication to Username.

To configure authentication for the portal:

1 In the Portal Administration panel, right-click the Default Portal and choose Properties.

2 In the Authentication Profiles tab, set the authentication profile to use Username for logins.

3 Click Save.

Enable Content Uploading for Lync

Configure Lync to upload content to RealPresence Media Manager software.

To enable content uploading in Lync:


2 In the Permissions tab, in the Users/Groups section, select a user or group, such as the Everyone

group.

3 In the User/Group’s Permissions section, select the Allow check box for Upload Content.

4 Click Save.


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Configure the RealPresence Media Utility for

Lync In the RealPresence Media Utility application, configure the following settings.

To configure the RealPresence Media Utility settings:

1 Launch the RealPresence Media Utility, shown next.

2 Choose Options > Settings to open the Settings dialog.

3 In the Portal URL field, enter the URL for your RealPresence Media Manager software.

4 Select the Enable Auto Upload check box.

5 Select the Category you want to upload your Lync content to.

6 Choose a Recording Folder location.

7 Click Apply.

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Create a Lync Presentation Using the

RealPresence Media Utility After configuring the RealPresence Media Manager software and the RealPresence Media Utility, you can

create a Lync presentation.

To create a Lync presentation:

1 Launch the RealPresence Media Utility.

2 Click the Create My Presentation tab.


Click the Create a Lync Presentation button.

Click Next to start a tutorial that walks you through creating a Lync presentation.

Upload a File Using the RealPresence Media Utility

You can use the RealPresence Media Utility to upload content, including documents, images, and video,

to RealPresence Media Manager software. User-generated content must be enabled in RealPresence

Media Manager software to use this feature. For more information about configuring UGC, see Configure

User-Generated Content.


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To upload content using the RealPresence Media Utility:


2 Click the Upload My Media tab.

3 Click the Choose My File button and browse to the file location.

4 Complete the metadata fields:

File

Category

Type

Title

Date

Speakers

Description

5 Click Upload My File. RealPresence Media Utility uploads your file to the folder you selected in the

Settings dialog when you configured the RealPresence Media Utility settings.

Configure the Lync Server Service To use the RealPresence Media Utility for recording and managing Microsoft Lync 2010 sessions, you

need to install the Lync Server Service on the Microsoft Lync 2010 server. The following steps show you

how to install and configure the Lync Server Service.

232

Note: Integrating RealPresence Media Manager Software and Lync 2013

You do not need to install the Lync Server service to integrate RealPresence Media Manager software with Lync 2013.

To install and configure the Lync Server Service:

1 On the Lync 2010 server, open Microsoft Internet Information Services (IIS) Manager.

2 Right-click the root of the IIS server and select Add Application Pool…

3 In the Add Application Pool dialog, enter a Name for the Lync Server Service, and select the

.NET Framework Version installed on the server.


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4 From the Managed pipeline mode drop-down list, select Integrated.

5 Select the Start application pool immediately check box.

6 Click OK.

7 In IIS Manager, right-click LyncServerService and select Advanced Settings....

8 In the Process Model section of the Advanced Settings dialog, click Identity, as shown next.

9 In the Application Pool Identity dialog, select Built-in Account, and then select NetworkService

from the list.

10 Click OK.

234

11 Create a new application in IIS to point to the Lync Server Service files provided by Polycom. In IIS

Manager, right-click the Default Website and select Add Application….

12 In the Add Application dialog, click Select.

13 In the Selection Application Pool dialog, choose LyncServerService from the Application pool

drop-down list. Then click OK.

The new Lync Server Service now appears in the Default Web Site folders in IIS Manager.

14 Edit the RealPresence Media Manager software’s Admin Services web.config file with the location

on the Lync server of the IIS application you created in step 11. For more information about editing

web.config files, see Configure Settings Using the Portal web.config Files.


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In the Admin Services web.config file, edit the Microsoft Lync settings to match the following

example:

15 Restart the IIS service. Open a command prompt window on the Lync server and execute the

iisreset command.

16 On the RealPresence Media Manager server, open a command prompt window and execute the

iisreset command.

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with IBM Sametime

RealPresence Media Manager software integrates with IBM Sametime using the Polycom RealPresence

Media Utility application to record, archive, and publish Sametime meetings to your video content library.

Before you can use the RealPresence Media Utility for Sametime, you need to configure some settings in

the RealPresence Media Manager Admin Tool and in the RealPresence Media Utility. In addition, the IBM

Sametime Connect client application must be installed on the same computer as RealPresence Media

Utility.


Software for IBM Sametime Using the RealPresence Media Manager Admin Tool, configure the following settings for integrating with

Sametime.

Enable the RealPresence Media Utility License

To begin, enable the RealPresence Media Utility license in the RealPresence Media Manager Admin Tool

and allocate the number of users you need.

To enable the RealPresence Media Utility license:


2 In the Portal Administration panel, right-click the root node and choose Properties.

3 In the Manage License tab, ensure that a valid User Generated Content license and a valid

Media Utility Users license are shown.

4 In the Default Portal section, select the User Generated Content and Media Utility check boxes.


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5 Enter the number of allocated users if more than one portal uses the Media Utility license.

6 Click Save.

Configure Authentication for the Portal

To configure authentication for the portal:


2 In the Authentication Profiles tab, set the authentication profile to use Username for logins.

3 Click Save.

Enable Content Uploading for Sametime

To enable content uploading for Sametime:


2 In the Permissions tab, in the Users/Groups section, select a user or group, such as the Everyone

group.

3 In the User/Group’s Permissions section, select the Upload Content check box.

4 Click Save.

Configure the RealPresence Media Utility for Sametime

In the RealPresence Media Utility application, you will need to configure several options.

238

To add configure the RealPresence Media Utility settings:


2 Choose Options > Settings.

3 In the Settings dialog box, in the Portal URL field, enter the URL for your RealPresence Media

Manager software.

4 Select the Auto Upload check box.

5 Select the Category to which you want to upload your Sametime presentation.

Create a Presentation from a Sametime Meeting

Using the RealPresence Media Utility After configuring the RealPresence Media Manager software and the RealPresence Media Utility, you can

create a presentation from a Sametime meeting and upload the file using the RealPresence Media Utility.

You may need to add a meeting room in the Sametime Connect client before creating a presentation.

To add a meeting room in the Sametime Connect client:

1 Launch the Sametime Connect client.

2 Choose File > Preferences, and select Sametime Meeting Rooms.

3 In the Meeting Room Servers menu, click Add Meeting Room Server.

4 Enter properties in the following fields:

Direct Connection Use HTTP

Host Server Enter the URL for the IBM Sametime server

Port Enter 9446

To create a presentation from a Sametime meeting using RealPresence Media Utility:


2 Click the Create My Presentation tab.


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3 Click the Create a Sametime Presentation button.

240

4 In the Invite to Meeting Room dialog, shown next, select a Meeting room from the list, add

invitees in the Name field, and click Send.

Upload a Presentation

After creating your presentation, or after your Sametime meeting ends, the RealPresence Media Utility

uploads the presentation to the category you selected in the section Configure the RealPresence Media

Utility for Sametime.

To upload your presentation after your Sametime meeting ends:

» When you stop recording your Sametime meeting, the Meeting Room dialog opens. Enter your

presentation details in the following fields:

Category

Type

Title

Date

Speaker(s)

Description


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To preview your presentation:

» Click the Upload My Presentation button.

To cancel your presentation upload:

» Click the Cancel Upload button

You can also use the RealPresence Media Utility to upload a presentation manually.

To upload a presentation manually using RealPresence Media Utility:


2 Click the Upload My Media tab.

3 Click Choose My File and browse to the file.

4 Complete the metadata fields:

File

Category

Type

Title

Date

Speaker(s)

Description

242

5 Click Upload My File. RealPresence Media Utility uploads your file to the folder you select in the

Settings dialog during configuration.

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with Blue Coat Director

This section shows you how to configure your RealPresence Media Manager software for integration with

Blue Coat Director.

You can distribute your RealPresence Media Manager content through your existing Blue Coat

deployment using ProxySG appliances. You will need a valid RealPresence Media Director license and a

Blue Coat integration license to complete this configuration.

Note: Blue Coat Director Settings

This guide includes information about the RealPresence Media Manager software configuration only. For more information about configuring Blue Coat Director settings, see your Blue Coat documentation

To complete the integration, you need to create a Blue Coat Director server profile. Then add a Blue Coat

content distribution network (CDN) to a new or existing distribution profile.

Create a Blue Coat Director Server Profile You can create a Blue Coat Director server profile in the RealPresence Media Manager Admin Tool.

To create a Blue Coat Director server profile:

1 In the Network Resources panel, click to expand Server Profiles, and then right-click an

existing server profile or click New.

2 In the Work Area of the Server Profile: New tab, shown next, enter a Name and Description for

your Blue Coat server.

244

3 Select a portal for the Blue Coat server to be available in and set the Distribution Retry Count.

The default is 5.

4 In the Server Type section, select Blue Coat Director from the list.

5 Enter the API Access credentials and Job Settings, as shown.


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6 In the Director Group Ids section, add your Blue Coat Director security groups by selecting them

from the list.

7 Click Save.

Add a Blue Coat CDN Next, you need to add a Blue Coat CDN to the distribution profiles.

To add a Blue Coat CDN:

1 In the Network Resources panel, click to expand Distribution Profiles, and then right-click an

existing server profile or click New.

246

2 In the Distribution tab, click the New CDN button and select Blue Coat CDN from the list, as

shown.

3 In the Blue Coat Director Servers section of the Distribution tab, click Resource Control to

open the Resource panel for your Blue Coat Director servers.

4 Select a Blue Coat Director server from the list in the Resource panel.

5 In the Blue Coat Director Servers section of the Distribution tab, click Add to add the Blue Coat

server to the Blue Coat CDN.

6 Add the Blue Coat Director groups you want to distribute content to in the Select Director Groups

for Distribution section.


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7 Click Save.

Now you can use the Blue Coat distribution profile in RealPresence Media Manager software to

push content using the Blue Coat ProxySG appliances included in the selected Blue Coat Director

groups. You do not need to configure viewer routing (location profiles), because those settings are

set in Blue Coat Director.

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with Digital Signage Systems

You can integrate RealPresence Media Manager software with compatible digital signage systems,

including Scala and X2O Media, using the Digital Signage Open Integration Framework. You can

manage, add, remove, and share media with compatible digital signage systems by configuring the Digital

Signage module in the RealPresence Media Manager Admin Tool.

RealPresence Media Manager currently supports the Scala and X2O Media digital signage systems. To

configure the RealPresence Media Manager for digital signage, first check the Digital Signage Module

license, and then create a Server Profile.

Note: Scala API Support

RealPresence Media Manager 6.5 software supports only Scala API versions 1.2 and later.

Check the Digital Signage License Before you configure the Digital Signage integration, check to make sure a license is available.

To check the Digital Signage Module license:



3 In the Manage License tab, shown next, find Digital Signage Module in the list. The license

column shows the expiration date.


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Create and Configure a Server Profile for Digital

Signage Create a digital signage server profile.

To create a digital signage server profile:

1 In the Network Resources panel, click to expand Server Profiles, and then click the New

button.

2 In the Server Type list on the Details tab, select Digital Signage, as shown next.

3 In the Digital Signage Server Type list, choose X20 or Scala.

If you choose X20, do the following:

i. In the Server Connection Information tab, enter a URL for the Webservice Location and

enter a Network Name.

250

ii. In the Members tab, add users and groups you want to have access to the digital signage

server profile by clicking Resource Control, selecting the user or group in the Users &

Groups panel, and then clicking Add.

If you choose Scala, do the following:

i. In the Server Connection Information tab, enter a URL for the Webservice Location.

ii. Enter a valid Username and Password, and enter a Network Name.


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iii. In the Members tab, add users and groups to grant them access to the Digital Signage

server profile by clicking Resource Control, selecting the user or group in the Users &

Groups panel, and then clicking Add.

4 Click Save.

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Reference Information This part of the administrator’s guide contains reference information for RealPresence Media Manager

software and troubleshooting tips. For detailed specifications, see the Polycom RealPresence Video

Content Management Version 6.6 Specifications Guide.

http://plcmtechnet.com/documents/en/realpresence/video-content-management/65/specifications-guide/polycom-realpresence-video-content-management


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Reference Information

This section contains reference information for RealPresence Media Manager software such as protocols

and ports, and interoperability with other software products.

Protocols and Ports Used by RealPresence

Media Manager Software The following table shows the default protocols and ports used by the various components in

RealPresence Media Manager software installations.

RealPresence Media Manager Protocols and Ports

Component Protocol Port Description

AMMS Admin Services HTTP/HTTPS 80/443 User’s local machine > AMMS Server

AMMS Admin Services HTTP/HTTPS 80/443 User’s local machine > AMMS Server

AMMS Portal HTTP/HTTPS 80/443 User’s local machine > AMMS Server

AMMS Portal (if WMS installed

and streaming content will be

hosted on the AMMS server)

HTTP 81 User’s local machine > AMMS Server

Licensing Service HTTP 1947 Needs to be available only locally on

the AMMS server. Not exposed to

any other server or users.

SQL Server TCP 1433 AMMS Server/Scheduler

Service/Email Service > SQL Server

URL Import/Upload Service HTTP 80 AMMS Server/Scheduler Service >

Content Server

Email Server TCP 25 Outgoing Email Service > Email

Server

Media Services Agent HTTP 80 AMMS Server > Content Server

LDAP/AD LDAP/LDAPS/GC/G

C SSL

389/636/326

8/3269

AMMS Server > LDAP/AD Server

Tandberg HTTP/HTTPS 80/443 AMMS Server > Tandberg Server

RealPresence Capture Station

Scheduling Component

HTTP 80 RealPresence Capture Station >

AMMS Server

Capture Station Status Check HTTP 81 AMMS Server > Capture Station

254

Component Protocol Port Description

Polycom RSS and RealPresence

Capture Server

HTTPS 443 AMMS Server > RSS Server

Content Import (UNC) TCP and UDP 135-139 Scheduler Service > Content Server

Blue Coat Director HTTPS 8082 Scheduler Service > Blue Coat

Server

Cisco CDM HTTPS 8010 Scheduler Service > Cisco CDM

Server

Compatible Interoperability of RealPresence

Media Manager, RealPresence Capture Station,

and RealPresence Media Editor Software The following table contains the interoperability and tested compatibility between RealPresence Media

Manager software, RealPresence Capture Station software, and RealPresence Media Editor software.

The table uses the following abbreviations:

● RealPresence Media Manager (PRMM)

● RealPresence Capture Station (PRCS)

● RealPresence Media Editor (PRME)

For a complete list of specifications, see the Polycom Video Content Management Version 6.5

Specifications Guide.

Interoperability and Tested Compatibility

Software Version Tested Interoperability with Tested with Current

Version N (Tests

Passed)

Tested with N-1

Version (Tests

Passed)

RealPresence

Media Manager –

Software Edition

6.5.0.35 PRCS, PRME,

Modules

PRCS 6.5.1.14

PRME 6.5.0.8

PRMM 6.5.0.35

Modules

PRCS 6.0.1.14

PRME 6.0.1.4

RealPresence

Capture Station Pro

Appliance

6.5.1.14 PRMM, stand-alone

IIS/Stream Server

PRCS 6.5.1.14

PRME 6.5.0.8

PRMM 6.5.0.35

Modules

PRMM 6.0.5.1

PRME 6.0.1.4

RealPresence

Capture Station

Portable Pro

Appliance


IIS/Stream Server

PRCS 6.5.1.14

PRME 6.5.0.8

PRMM 6.5.0.35

Modules

PRMM 6.0.5.1

PRME 6.0.1.4




Polycom, Inc. 255

Software Version Tested Interoperability with Tested with Current

Version N (Tests

Passed)

Tested with N-1

Version (Tests

Passed)

RealPresence

Capture Station

Software


IIS/Stream Server

PRCS 6.5.1.14

PRME 6.5.0.8

PRMM 6.5.0.35

Modules

PRMM 6.0.5.1

PRME 6.0.1.4

RealPresence

Capture Station

Option for iOS

devices and Smooth

Streaming (IIS

Server required, not

included)

6.5.1.13 PRCS PRCS 6.5.1.14 PRCS 6.0.1.14

RealPresence

Capture Station

Option for use with

Blackboard

(Blackboard

integration may

require custom PGS

services)

6.5.1.13 PRCS PRCS 6.5.1.14 PRCS 6.0.1.14

RealPresence

Media Editor

software; requires

Implementation and

1 Year Premier

License

6.5.0.8 PRCS, PRMM,

stand-alone

IIS/Stream Server

PRME 6.5.0.8

PRMM 6.5.0.35

PRCS 6.0.1.14

PRMM 6.0.5.1

Polycom, Inc. 256

Troubleshooting

The following list contains common issues, causes, and resolutions:

Email

Are emails being produced by RealPresence Media Manager software?

Emails appear in the database if they are being produced.

Are emails being sent from the SMTP server?

Use Telnet to send an email from the SMTP site you are using.

To send an email using Telnet:

1 In the command prompt screen, enter telnet mail.<your_server>.com 25 and press Enter.

2 Enter MAIL FROM:[email protected] and press Enter.

3 Enter RCPT TO:<your_email_address>@polycom.com and press Enter.

4 Enter DATA and press Enter.

5 Enter the body text of your email message and add a period at the end. Press Enter.

6 The email will be sent to the recipient email address using Telnet.

realpresence® media manager® software edition...

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