rd - facilitators of school improvement · si process monthly checklist 5 resources and ......

3rd Edition

Presented by the

Macomb Intermediate School District

Lisa Guzzardo Asaro, Ed. S and Jennifer Parker-Moore, Ed. D.

with Jim Gullen, Ph.D.

Data Reference Points for the

Michigan School Improvement Process: Manual for Data Inquiry and Access

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44001 Garfield Road Clinton Township, MI 48038-1100

www.misd.net

Board of Education John A. Bozymowski, President; Max D. McCullough, Vice President; Theresa J. Genest, Secretary;

Edward V. Farley, Treasurer; Donald Hubler, Trustee

Michael R. DeVault, Superintendent

MISSION

Macomb Intermediate School District:

Service, Support and Leadership

VISION

We are the Macomb Intermediate School District.

We provide quality service to special education and general education students, instructional and

technical support to school staff, and cutting-edge educational leadership in Macomb County.

We are committed to all the students of Macomb County. To serve them well, we are resolute in

involving parents, school personnel, and the community at large, including business, government,

and civic organizations as active partners in planning, delivering and evaluating our services.

We work directly with individuals with disabilities who reside in Macomb County School

Districts. We serve students of all ages, from newborns to adults, meeting their unique learning

needs and supporting their families all along the way.

Within the twenty-one local districts and public charter schools, we focus our efforts on

building capacity with school staff. Through quality training and instructional support, we

increase their knowledge, skills and abilities so all students receive a rigorous and effective

educational experience.

We promote all aspects of the educational process through our development and support of

technology. We provide training in the use of essential technology tools that enhance curricular,

instructional and administrative services in our schools and, as a result, opportunities are

expanded for all.

We work collaboratively with colleges and universities and are leaders in state and national

programs. We anticipate needs and opportunities, all with the single purpose of identifying,

developing and implementing programs and practices that, through education, improve the quality

of life in Macomb County.

The Macomb Intermediate School District (MISD) is an Equal Opportunity Employer. It is the policy of the MISD that no person on the basis of

race, creed, color, religion, national origin, age, sex, height, weight, marital status, or disability shall be discriminated against, excluded from

participation in, denied the benefits of, or otherwise be subjected to discrimination in any program or activity for which the MISD is responsible.

Inquiries regarding compliance with Section 504, Title IX, or the Americans with Disabilities Act may be directed to: Rosetta K. Mullen, Assistant

Superintendent of Human Resources/Legal Affairs and Coordinator under Section 504, Macomb Intermediate School District, 44001 Garfield Road,

Clinton Township, Michigan 48038-1100, (586) 228-3309.

The MISD will provide, upon request with advance notice, appropriate auxiliary aids and services necessary to afford a qualified individual with a

disability equal opportunity to participate in the services, programs and activities conducted by the MISD. To request auxiliary aids or services,

call 586/228-3309; Text Telephone (TTY/TDD) 586/286-8040.

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Greetings Educators! Welcome to the 3rd ed. of Data Reference Points for the Michigan School Improvement Process: Manual for Data Inquiry and Access! School Improvement Teams and administrators will appreciate the many updates and tools added to this version. This manual will provide you with a variety of resources to complete school improvement reports. Two big changes are in this edition: the inclusion of AdvancED’s ASSIST tool and the MISchoolData portal. Step by step directions on locating Diagnostics, Goals, and Plans, and more in the AdvancEd ASSIST tool are included as well as links to Online Resources. Completing diagnostics and reports couldn’t be easier with help from the MISchoolData portal, with how-to’s to get you started. Each section of the updated manual now includes a spotlight on the School Improvement process, investigation into the diagnostic or report, suggestions for data inquiry and access, and directions for entering into the ASSIST tool. Also added to this version is an exciting guided entry into the Title I reports using the work of Michigan Department of Education Consultant, Sybil Lenzi. In addition, Jim Gullen has added additional perspective to our School Data Analysis Diagnostic section. It couldn’t be easier to start the school improvement process with these guiding documents. We hope you find these helpful, and we appreciate your feedback and comments. Yours in Education, Lisa Guzzardo Asaro, Ed.S. Jennifer Parker-Moore, Ed.D. [email protected] [email protected]

mailto:[email protected]

mailto:[email protected]

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Table of Contents

Chapter 1: Introduction to School Improvement 1 MI-CSI Stages and Steps: Process 3 SI Process Monthly Checklist 5 Resources and Reporting 14 Resources 15 Reporting 16 Getting Started with ASSIST 19 Navigating ASSIST Home 20 Help with ASSIST 23 Chapter 2: Ed YES! Reporting 24 Ed YES! Reporting Diagnostic 28 System Selection 29 Key Activities & Processes 30 Complete the School Process Rubrics in ASSIST 32 Chapter 3: School Improvement Plan - Component I 33 School Executive Summary Diagnostic 36 Market Your School 37 School Executive Summary Diagnostic in ASSIST 38 Chapter 4: School Improvement Plan - Component II 39 Improvement Plan Stakeholder Involvement Diagnostic 40 Improvement Plan Stakeholder Involvement Diagnostic in ASSIST 43

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Chapter 5: School Improvement Plan – Component III 44 School Data Analysis Diagnostic (SDAD) 47 Entering the SDAD in ASSIST 48 Using the MISchoolData Portal to Locate Data for the SDAD 49 Gathering Four Data Points for the SDAD 53 Student Enrollment Data 54 Student Achievement Data:

All Students 65 Subgroups 81

Process 90 Staffing 91

Perception Data 95 Other 102 Perception Survey Analysis Tool (Optional) 103 Matrix 3: School-wide Data Profile and Monitoring Tool 104 Chapter 6: School Improvement Plan - Component IV 105 School Additional Requirements Diagnostic 108 Uploading Professional Development Calendars/Plans in ASSIST 109 Entering the School Additional Requirements Diagnostic in ASSIST 112 Chapter 7: School Improvement Plan - Component V 114 Health and Safety Diagnostic 117 Entering the Health and Safety Diagnostic in ASSIST 119

Chapter 8: School Improvement Plan - Component VI 120 Title I Targeted Assistance Diagnostic – Sybil Lenzi template 123 Title I School-wide Diagnostic – Sybil Lenzi template 131 Entering Title I Diagnostics in ASSIST 142

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Chapter 9: School Improvement Plan - Component VII 144 School Improvement Plan Components Flow Chart 147 School Improvement Plan Components in ASSIST 149 Step One: Developing a Goal 151 Step Two: Creating a Plan 156 Step Three: Submitting a Plan 157 Chapter 10: Additional Tools 159 MISchoolData Portal 161 Navigation within MISchoolData 162 Early Childhood 164 K-12th Grade – Dashboard & School Report Card 164

District/School Information 167 Student Counts 168 Student Testing 168 Career & Technical Education 169 Postsecondary Outcomes 170 Staffing 173 Financial Information 174 Postsecondary Summary 176 College Enrollment 176 Workforce 178 Special Education/Early On 179 Special Education Inquiries 179 Annual Public Reporting 180 Data Portraits 181 Other 182 Annual Education Report 182 Data Files 183 Data for Student Success Inquiries 183

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Chapter 10: Additional Tools (Cont’d) Data and Assessment Tools 184 Survey & Assessment 184 Quick Start: Google Forms 186

Project Based Learning 189 Technology Planning and Professional Development 190

Additional Resources 192 Acknowledgements & References 193

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Chapter 2

Michigan Continuous School Improvement

PROCESS

Ed Yes! School Reporting

School Process Rubrics MDE

40/90 (5th yr.)

OR AdvancEd Michigan

Interim SA/SA (5th year and year of External Review)

DIAGNOSTICS

ALL SCHOOLS Due

SEPTEMBER

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In This Section…

Ed YES! Diagnostic Report Currently in the state of Michigan, schools are REQUIRED to complete one Ed YES! Report: School Process Rubrics 40 or 90 for MDE schools OR Interim Self- Assessment (ISA) or Self -Assessment (SA) if you are an AdvancED Michigan school. Office of Improvement and Innovation (OEII) and Bureau of Assessment and Accountability (BAA) work together to assign the appropriate Ed YES! Report. At the end of all 4 reports, schools view an aggregate account, in summary form illustrated how they scored their school.

System Selection Schools either select to be a part of MDE’s or AdvancED’s accreditation process. The Michigan School Improvement Framework consists of 5 Strands: Teaching for Learning, Leadership, Personnel and Professional Learning, School and Community Relations, and Data and Information Management. The AdvancED Standards for Quality Schools: Purpose and Direction, Governance and Leadership, Teaching and Assessing for Learning, Resources and Support Systems, and Using Results for Continuous Improvement.

Key School Activities and Processes Schools use their Summary Report at the end of their Ed YES! Report as one tool to assist with the identification of school Goals, Objectives, Strategies and Activities. It is important for schools to understand the ‘Current Reality’ of how their processes are being implemented to support student achievement. Schools also engage in Assessing the Impact of programs and strategies currently being implemented. Matrix 1 is a worksheet designed to help schools capture areas of challenge from their Ed YES! Summary Report so they can identify strategies and activates to address their challenge areas. Schools need an objective process to engage in to ascertain if a program or strategy ‘Is the Right Fit’ for their school. School Process Rubrics in ASSIST The Ed YES! Report is accessed by clicking on the Diagnostic & Survey tab in ASSIST. To complete your assigned Ed YES! Report diagnostic, click on the Start a Diagnostic button, select the same assigned Ed YES! Report from the drop down menu, write a description label using the current school year and name of the diagnostic, and then, by clicking the start a diagnostic button your report is ready for responses.

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Ed YES! Diagnostic Report

School Process Rubrics (40) (SPR(40)). The SPR(40) is an assessment of the school’s strengths

and challenges in the area of student achievement and of the system processes and protocols of

practice that are in place to support student academic achievement. The SPR(40) is a subset of the

SPR(90). (See note regarding the need for an access code).

SPR 40 Template

Citation: The Revised School Code Act 451; MCL 380.1280

School Process Rubrics (90) (SPR (90)). An assessment of the school’s strengths and challenges

in the area of student achievement and of the system processes and protocols of practice that are in

place to support student academic achievement. This report is required to be submitted every five

years by schools.

SPR 90 Template


Self Assessment (SA). A diagnostic tool, to be submitted in lieu of the School Process Rubrics (90),

that captures responses to AdvancED standards and indicators for schools that are accredited by NCA

CASI. This report is required to be submitted every five years by schools that are preparing for their

External Review.

SA Template


Interim Self Assessment (Interim SA). A diagnostic tool, to be submitted in lieu of the SPR(40),

that captures responses to AdvancED standards and indicators for schools that are accredited by NCA

CASI. The Interim SA is required to be submitted annually except when the SA is submitted. The

Interim SA is a subset of the SA.

Interim SA Template

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Source: With Permission from AdvancED Michigan

http://www.advanc-ed.org/webfm_send/388


http://extranet.advanc-ed.org/school_resources_and_tools/docs/self-assessment_schools_workbook.docx


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NEW School

Improvement

verbiage and symbols to help

you navigate

ASSIST.

MDE NCA

Source: With Permission from AdvancED Michigan

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School Process Rubrics Results

Ed Yes! Reporting Diagnostics School Process Rubrics: Process Data Tool

This diagnostic assists schools in identifying activities to support strategy implementation.

These Key Activities and Processes engage schools in analyzing and understanding strategy implementation impact. It includes

asking questions about where we are now, how it is working, reviewing process data, and

researching best practice to select the right fit for your organization.

SUMMARY REPORT

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System Selection MDE STRANDS and AdvancED STANDARDS

Michigan SI Framework

Strands

AdvancED Standards for

Quality Schools

STRAND I: Teaching for Learning

STANDARD 1: Purpose and Direction

STRAND II:

Leadership

STANDARD 2:

Governance and Leadership

STRAND III:

Personnel and Professional Learning

STANDARD 3:

Teaching and Assessing for Learning

STRAND IV: School and Community Relations

STANDARD 4: Resources and Support Systems

STRAND V: Data and Information Management

STRAND 5: Using Results for Continuous

Improvement

Source: With Permission from MDE

Michigan School Improvement Framework

Strand I Strand II Strand III Strand IV Strand V

Teaching for Learning

LeadershipPersonnel &Professional

Learning

School and Community Relations

Data and Information

Management

Standards (12) and Benchmarks (26)

1. Curriculum

• Aligned, Reviewed & Monitored

• Communicated

2. Instruction

• Planning

• Delivery

3. Assessment

• Aligned to Curriculum and Instruction

• Data Reporting and Use

1.Instructional Leadership

Educational Program

· Instructional Support

2.Shared Leadership

• School Culture and Climate

• Continuous Improvement

3.Operational Resource Management

• Resource Allocation

• Operational Management

1.Personnel

Qualifications

• Requirements

•Skills, Knowledge, Dispositions

2.Professional Learning

• Collaboration

• Content & Pedagogy

• Alignment

1.Parent/Family

Involvement• Communication

• Engagement

2.Community Involvement• Communication

• Engagement

1.Data Management

• Data Generation, Identification & Collection

• Data Accessibility

• Data Support

2.Information Management

• Analysis & Interpretation

• Applications

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Key Activities & Processes

These activities and processes engage school in analyzing the effects of implementation. Consider the current reality? Review your current status

with regards to process and activities. Next, assess the impact of what the building has put into place. How do you know it was working? What

strengths and weaknesses can be identified? The Process Data Analysis will assists in identifying 40/90 (ISA/SA) challenges. Finally, review the best

practice research to identify activities and strategies that are the best fit for the organization. Consider a variety of factors to assist in selection.

These Key Activities and Processes engage schools in analyzing and understanding the impact of strategy implementation.

Key Activities and Processes that need to occur PRIOR to

Identifying Strategies.

• Current Reality (Where Are We?)

• Assessing Impact (How Do We Know It Is Working?)

• 40/90 OR ISA/SA challenges (Process Data Analysis)

• Researching Best Practice (Is it the Right Fit?)

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ISA/SA

MATRIX

Your

challenges

get listed

here from

your SPR.

Once schools complete their School Process Rubric 40/90 or Interim SA/SA,

CHALLENGES are noted in column one of MATRIX 1. Matrix 1 is a tool used by schools for two purposes:

1) determine if they have identified activities in response to deficit areas

selected by schools on their School Process Rubrics: key characteristics

(MDE) or indicators (AdvancED). Schools use column I to list any deficit

areas selected from their 40/90 or ISA/SA rubrics.

2) helps schools identify activities for a specific strategy for a GOAL under:

Column II-Getting Reading to Implement, Column III-Implement and

Column IV-Monitoring Fidelity of Implementation and Impact.

This tool helps schools think comprehensively about getting ready to implement, implementing and progress monitoring. Once a school has identified their activities, they conduct a crosswalk between Column I and those activities listed in Columns II-

IV to make sure they have addressed the deficit area/s.

Columns 2-4 are not

completed until schools have completed their

needs assessments and researched best practice.

Consider using the Matrix 1 Template, located at www.macombfsi.net

Stage Four DO, Step 9, to track progress in this area.

http://www.macombfsi.net/

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Complete the School Process

Rubrics in ASSIST To complete this rubric, go to the “Diagnostics & Surveys” portion of ASSIST.

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Acknowledgements & References

Lisa Guzzardo Asaro, Ed.S.

School Improvement Consultant

Department of Consultant Services


44001 Garfield Road

Clinton Township, MI 48038

Diane Fleming

Michigan Department of Education

Office of Improvement & Innovation

School Improvement Support Unity

608 West Allegan St.

Lansing, MI 48933

Jim Gullen Ph.D.

Testing and Accountability Consultant

Department of Consultant Services


44001 Garfield Road


Ben Boerkoel, Ed.S.

School Improvement Consultant

Kent Intermediate School District

2930 Knapp Street NE

Grand Rapids, MI 49525

MISchoolData Grant Project


Shiawassee Regional Educational School District

Center for Educational Performance Information

Red Cedar Solutions Group

Data for Student Success

Professional Development Resources

Calhoun Intermediate School District

Doug Greer

School Improvement/Instructional Data

Ottawa Area ISD

13565 Port Sheldon Street

Holland, MI 49424

Cover Art by Rank 1 Design

[email protected]

Jennifer Parker-Moore, Ed.D.

Instructional Technology/School Data Consultant

Department of Instructional Technology


44001 Garfield Road


Sybil P. Lenzi, Ed.S.

Contracted Title I Consultant


Office of Field Services

608 West Allegan St.

Lansing, MI 48933

Diane Joslin-Gould


Office of Improvement & Innovation

School Improvement Support Unit

608 West Allegan St

Lansing, MI 48933

Kristina Martin

Director - Department of Management Technology


44001 Garfield Road


Fiona Hinds

Associate State Director

AdvancED Michigan

826 Municipal Way

Lansing, MI 48917

MISchoolData

Center for Education Performance and Information

530 W. Allegan Street

Lansing, MI 48915

ASSIST/AdvancEd

9115 Westside Parkway

Alpharetta, Georgia

All images Copyright 2013 AdvancED®

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