rcm agenda july 11, 2016 public

Agenda

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1. Call to Order

2. Adoption of Agenda

3. Public Input Session

Regular Council Meeting Agenda Monday, July 11, 2016 at 6:00 p.m.

Town of Stony Plain Council Chambers 4905 - 51 Avenue

4. Presentations and Delegations - NIL

5. Statutory Public Hearing - NIL

6. Adoption of Council Minutes

6.1 Regular Council Meeting Minutes - June 27, 2016

7. Council Boards. Commissions & Committee Minutes

7.1 Stony Plain FCSS Minutes - March 16,2016, April 20, 2016 & May 18, 2016

8. Bvlaws - NIL

9. Business Items

9.1 Strategic Plan Update 9.2 Regionalism Development Review

10. Information Items

11. Council Discussion

12. Closed Meeting - NIL

13. Adjourllment

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Public Input

Session

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3. PUBLIC INPUT SESSION

Public Input Session mayor may not have items included in the agenda package. The intent of the Public Input Session is to allow the public to address Council on matters of interest that are not already being addressed in the Council meeting or other boards and commissions that Council is part of.

The Public Input Session will run from 6:00 p.m. to 6:15 p.m., following the adoption of the agenda.

It is recommended that people pre-register for this session to Leanne Carpenter; however, pre-registration is not mandatory.

Participants will be allowed to address Council on a first come, first served basis.

Participants are asked to print their name on the sign in sheet prior to addressing Council.

When the allotted time has been used up Council will proceed with the meeting regardless if all wishing to address Council have spoken or not.

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Presentations &

Delegations

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Statutory

Public Hearing

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Adoption of

Council Minutes

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TOWN OF STONY PLAIN PROVINCE OF ALBERTA

JUNE 27, 2016 MINUTES OF THE REGULAR COUNCIL MEETING

HELD IN THE TOWN OF STONY PLAIN

PRESENT: Mayor: Deputy Mayor: Councillors:

Town Manager:

COUNCIL CHAMBERS AT 6:00 PM

William Choy Bruce Lloy Judy Bennett Dwight Ganske Russ Graff Pat Hansard Robert Twerdoclib

General Manager, Corporate Services: Tom Goulden Louise Frostad Paul Hanlan Karl Hill

General Manager, Planning & Infrastructure: General Manager, Community & Protective Services: Corporate Communications Officer: Corporate Recording Secretary:

EXCUSED ABSENSE:

OTHERS PRESENT: Members of the Public Reporter: 88.1 FM - The One:

1. CALL TO ORDER

Katie Robertson Karie Nothof

Yasmin Mayne Rebecca Steinhubl

Mayor William Choy called the June 27,2016 Regular Council Meeting to order at 6:00 p.m.

Agenda Adoption 131 /0611 6/SP

2. ADOPTION OF AGENDA

Moved by Councillor Pat Hansard that Town Council adopt the June 27, 2016 Regular Council Meeting Agenda as presented.

CARRIED UNANIMOUSLY

3. PUBLIC INPUT SESSION

DRAFT COPY ONLY: This document is not yet adopted and is for informational purposes only.

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Typewritten Text

6.1

ReM Minutes 132/06/ 16/SP

SPPL Minutes 133/06/16/SP

June 27,2016 Regular Council Meeting Minutes Page 2

4. PRESENTATIONS AND DELEGATIONS

4.1 Appointment of Deputy Mayor - Councillor Dwight Ganske

Moved by Councillor Judy Bennett that Town Council appoint Councillor Dwight Ganske as Deputy Chief Elected Official for the tenn of June 28, 2016 - October 31 , 2016 or until the appointment of the next Deputy Chief Elected Official. Deputy Chief Elected Official shall be given the title of "Deputy Mayor".

Mayor William Choy perfonned the swearing in of Deputy Mayor Dwight Ganske.

5. STATUTORY PUBLIC HEARING-NIL

6. ADOPTION OF COUNCIL MINUTES

6.1 Regular Council Meeting Minutes - June 13,2016

Moved by Councillor Robert Twerdoclib that Town Council approve the June 13,2016 Regular Council Meeting Minutes as presented.

CARRIED UNANIMOUSLY

7. COUNCIL BOARDS, COMMISSIONS & COMMITTEE MINUTES

7.1 Stony Plain Public Library Minutes - April 20, 2016

Moved by Councillor Pat Hansard that Town Council receive the Stony Plain Public Library Meeting Minutes of April 20, 2016 for infonnation.

CARRIED UNANIMOUSLY

8. BYLAWS

8.1 Bylaw 25641D&P/16 - Woodlands Environmental Reserve Re-designation Bylaw

Bylaw 25641D&P116 for the purpose of amending the boundary of Plan 802 2897, Block 2, Lot 26ER and removing the environmental reserve designation for Lot 26ER

The General Manager of Planning & Infrastructure gave a brief overview of Bylaw 25641D&P/16.

DRAFT COPY ONLY: This document is not yet adopted and is for infonnational purposes only.

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Bylaw 25641D&P/16 1st Reading 1 34J0611 6/SP

Bylaw 2560ITRlI6 3rd Reading 13510611 6/SP

Financial Trend Report 136/0611 6JSP

Westerra Park Improvements 137 J06J1 6/SP

9.


Moved by Councillor Russ Graff that Town Council:

a) give first reading to Bylaw 25641D&PJ1 6 for the purpose of amending the boundary of Plan 8022897, Block 2, Lot 26ER and removing the environmental reserve designation for Lot 26ER; and,

b) authorize Administration to proceed with newspaper advertising and notification of a Public Hearing on August 15, 2016.

CARRIED UNANIMOUSLY

8.2 Bylaw 2560ITRl16 - Traffic Bylaw

A Bylmv to repeal Bylaw 251 1lTRl14

The General Manager of Community & Protective Services gave a brief overview of Bylaw 2560ITRl16.

Moved by Deputy Mayor Bruce Lloy that Town Council give third reading to Bylaw 2560JTRl16.

CARRIED UNANIMOUSLY

BUSINESS ITEMS

9.1 Financial Trend Report

The General Manager of Corporate Services gave a brief overview of the Report.

Moved by Deputy Mayor Bruce Lloy that Town Council accept the Town of Stony Plain Financial Trend Report - 2015 for infonnation.

CARRIED UNANIMOUSLY

9.2 Westerra Park Improvements

The General Manager ofPlalll1ing & Infrastructure gave a brief overview of the Report.

Moved by Councillor Dwight Ganske that Town Council authorize Administration to use $240,000 from the Capital Recreation Reserve to add rink lighting, an area for parking, a serviced change shed, and associated changes to the rink and surrounding area to improve access to the rink to the park space located within Westerra stages 14, 15 and 16.

CARRIED UNANIMOUSLY

DRAFT COPY ONLY: This document is not yet adopted and is for infonnational purposes only.

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10. INFORMATION ITEMS


11. COUNCIL DISCUSSION

Councillor Pat Hansard thanked Council for the opportunity to bring greetings to Aboriginal Days.

Councillor Judy Bennett shared the following: • The Public Art Pianos, which were initiated by the Cultural

Roundtable are now placed throughout the Town to enjoy. • Summer Sessions take place on Wednesday evenings. These

sessions are getting bigger and better every week. As a reminder, there is a barbeque that is hosted by the Stony Plain Youth Center during Summer Sessions.

Councillor Robert Twerdoclib shared compliments from residents about the great work that has gone into the Boulevards on the Main Street.

Councillor Russ Graff shared the following: • He was happy to be a part of the Aboriginal Days event at Heritage

Park. • He travelled to Hanna, Alberta to attend the Alberta/Japan Twinned

Municipalities Association Meeting and shared that Stony Plain will host the meeting in 2017.

• The CultureFWD event was recently hosted at Miss Maddie's Dance Studio. He was delighted to share how passionate Miss Maddie is about the community.

• There was concert in support of Fort McMurray on the weekend.

Deputy Mayor Bruce Lloy shared the following: • He recently travelled to Olds for a Municipal Government Act

update meeting and to Grande Prairie for a Mid-City Mayor's Caucus.

• On Thursday, June 30, 2016, he will attend the Memorial Composite Grade 12 Graduation at the Shaw Conference Centre.

Councillor Dwight Ganske shared the following: • He was happy to attend the Connected Communities Breakfast with

representatives from Spring Lake, Alberta Beach, Wabamun, Onoway, Spruce Grove and Parkland County.

• The Canada Day Celebrations will take place on Friday, July 1, 2016 at Heritage Park.

• He will be bringing greetings to the Great White North Triathlon on Sunday, July 3,2016.

DRAFT COPY ONLY: This document is not yet adopted and is for informational purposes only.

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Mayor William Choy shared the following: • Canada Day Celebrations will take place at Heritage Park, with the

Citizenship Ceremony taking place at 1 :00 p.m. • The Classic Show & Shine will be held in front of the Town Office. • On July 6, 2016 he will participate in a cardboard boat competition

at the Outdoor Pool. • July 7, 2016 is next Tri-Council meeting.

12. CLOSED SESSION

Closed Session Moved by Councillor Dwight Ganske that Town Council move 138/0611 6/SP into Closed Session at 7:08 p.m. to discuss:

Open Session 139/061l 6/SP

Request for Property Tax Reduction 140106/16/SP

12.1 Request for Property Tax Reduction

CARRIED UNANIMOUSLY

Mayor William Choy declared a break at 7:08 p.m.

Mayor William Choy called the June 27,2016 Regular Council Meeting back to order at 7:14 p.m.

12.1

Moved by Councillor Judy Bennett that Town Council move out of Closed Session at 7:25 p.m.

CARRIED UNANIMOUSLY

Request for Property Tax Reduction

Moved by Councillor Robert Twerdoclib that Town Council confinn the 2016 property tax billing for Marcep Manufacturing Ltd. as billed to StephKrisMatt Holdings Inc., Tax Roll number 53106 in the amount of$21,898.01.

CARRIED UNANIMOUSLY

13. ADJOURNMENT

Mayor William Choy declared the June 27,2016 Regular Council Meeting adjourned at 7:25 p.m.

Mayor William Choy

Louise Frostad, CPA, CLGM General Manager, Corporate Services

DRAFT COpy ONLY: This document is not yet adopted and is for infonnational purposes only.

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END OF ITEM

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Council Boards,

Commissions &

Committee Minutes

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Stony Plain Family and Community Support Services (SPFCSS)

VIsion Diverse people build ns strong tcmmunltles through positive, caring Interaction and mutual respect

Mission Stony Plain FCSS supports famlr.es and Individuals in allnfe staltS through pr_vllntlon focused proBl'lIms to promote and maintain social wellness for a

healthy community Statement of Heed

Stony Plain fCSS strives to promote s<:cessibllity, senior's autonomy, enlaBed youth, supported famlllesind partnerships Care Values

We aclcnowledle and honor the fundamental value and dignity of all Individuals. We pledge ourselves to creating and maintaining an environment that fosters ' Integrity, Safety, Relationships, Social Awareness, Accountabmty, and ElIcelience. These values form the cornerstone of all that we do,

think, beHeve, and accomplish.

Wednesday March 16, 2016

Board Members Present Judy May-McDonald Heather Fitzpatrick Justin laurie Sandy Simmie Robert Twerdoclib leanne Weatherald

Also Present Dianne Dube Linda Murtha

Regrets Dana Overton

Leave of Absence Lisa Smith

1. Welcome Call to Order

ACCEPTED Board Meeting Minutes FCSS Boardroom- Forest Green Plaza

Board Member, Board Chair Board Member Board Member (via conference call) Board Member Board Member, Stony Plain Town Council Board Member, Board Secretary

Acting FCSS Director Recording Secretary

Board Member

Board Member

Judy May-McDonald, Board Chair, called the meeting to order at 6:35 pm.

2. Adoption of Agenda Motion (leanne Weatherald) That the FCSS Board accepts the Agenda as presented. CARRIED unanimously.

3. Approval of Board Minutes for January 20, 2016 and February 17, 2016 The final signed copy of the accepted January 2016 minutes will be e-mailed to Board members. Motion (Robert Twerdoclib/ leanne Weatherald) THAT the FCSS Board accepts the Board minutes of February 17,2016 as distributed. CARRIED unanimously.

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4. Announcements leave of Absence - Board Member lisa Smith - The FCSS Board Executive have accepted Lisa Smith's request for leave of Absence effective immediately until such time a decision on the Executive Director position has been made. The Stony Plain FCSS Forest Green Plaza Grand Opening was a wonderful success with 65 attendees. Thank you to the Board members able to attend. . Tri-Regionallnformation and Registration Nisht February 251h had a very good turnout.

5. Appoint Interim Vice Chair Board Vice-Chair - meets with Board Chair & Director prior to monthly Board meetings to prepare the agenda. The Vice-Chair will act If/when the Chair is absent. Heather Fitzpatrick nominated Justin laurie for the interim position of Board Vice-Chair. Justin laurie will let his name stand. After third call for nominations and no further nominations, Judy MayMcDonald moved nominations cease. Justin Laurie has been declared Interim Board Vice-Chair.

6. Director's Report a. Yearly Financial Report (to December 31. 2015) was presented. The auditors are currently

reviewing the year-end financial statements. Motion/S (Sandy 5immie/ leanne Weatherald) THAT the FCSS Board accepts the 2016 Year End Financial Report presented as information. CARRIED unanimously. Monthly Financial Report (to February 29. 2016) was presented. An adjustment has been made to Volunteer Services and Administration expenses which will be reflected in the March 2016 statement. Motion/S (Heather Fitzpatrick/ Sandy Simmie) THAT the FCSS Board accepts the February 2016 Financial Report presented as information. CARRIED unanimously.

b. Program Update Community Tax Program -all staff are involved; most notable are the number of first time clients. National Volunteer Week - Stony Plain FCSS submitted for and received a $1,000 grant of behalf of the three municipalities for the celebration event on April 141h. The remaining costs will be shared. Youth Centre Fundraiser April 8. 2016 - Dinner, Dance and Silent Auction at the Stony Plain Heritage Pavilion to raise money to assist with the costs of summer programming. They are looking for donations of silent auction items.

c. Update on Salary Review - The Salary Review was awarded to Russell Farmer & Associates Consulting ltd. The estimated completion date is May 1, 2016.

d. Poverty and Homelessness Study Report Release - The Needs Assessment: Poverty ond Homelessness in on Agricultural, Resourced-Based Community Stony Plain, Alberto report and Excerpt Report were provided. Motion/S (leanne Weatherald/ Robert Twerdoclib) THAT the FCSS Board accepts the Needs Assessment: Poverty and Homelessness in an Agricultural, Resourced-Based Community Stony Plain, Alberta report as information. CARRIED unanimously Motion/S (Robert Twerdoclib/ Sandy Simmie) THAT the FCSS Board release the information from the Needs Assessment: Poverty and Homelessness in an Agricultural, Resourced-Based Community Stony Plain, Alberta for posting on the Town of Stony PlaIn website, to be available to the public. CARRIED unanimously. Town of Stony Plain Communications will prepare a news release for the project and will be involved in the sharing ofthe report. The Acting Executive Director will be the FCSS media contact for the project. Key messages regarding the study will be provided to the Board and to Council.

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Compliments to the Town of Stony Plain Communications team for providing a document that can be presented to the public. Phase 2 has been delayed due to the capacity ofthe current staff.

Dianne Dube was thanked for adding the locational information to the Data Collection spreadsheet. STEP funding was not seen as a 2016 requirement, thus was not applied for. Motion/S (Robert Twerdodib/ Heather Fitzpatrick) THATthe FCSS Board accepts the Acting Director's report as information. CARRIED unanimously. .

7. Business a) Update on Executive Director Recruitment - The advertisement for Director, Family & Community

Support ServiCes has been posted and will remain open until a suitable candidate has been chosen. Interviews are being scheduled with the selection panel. Motion/S (Robert Twerdodib/ Heather Fitzpatrick) THAT the Executive Director Recruitment decision and offer be entrusted to the Board Executive. CARRIED Unanimously

Break 8:05 - 8:15 pm

b) Review Board Strategic Management Characteristics -FCSS is a regional approach to the delivery of preventive nature social programs within the parameters of the FCSS Act and Regulation. A Management Board makes decisions toward the accomplishment of goals that are best for the community. Characteristics of the current Stony Plain FCSS Board's role: The Board:

• Focuses on long-term goals • Focuses on the vision, mission, values, community (Town of Stony Plain & Parkland County) needs, outcomes and policies. Staff are vital stakeholders in developing the vision, mission and outcomes. • Advocates for the FCSS program • Delegate's administration and operations to the Executive Director. (The Board determines the what; staff determine the how) • Monitors and evaluates how well outcomes are being reached • Ensures compliance with Board policies • Has a role in financial management

Tom Goulden, Town Manager will be provided with the Board's Vision, Mission and Statement of Need along with an Executive Summary and a more detailed report.

c) Strategic Plan Accomplishments - The Strategic Plan was reviewed by the Acting Executive Director and staff, identifying the accomplishments made for each Strategic Goal.

d) Board Recruitment and Selection Criteria Recommendation - was presented for review and discussion. Amendment to be made to page 1 - Members of the Board can serve three consecutive terms, those being two 2-year and a third 1-year term. Motion/S (Heather Fitzpatrick/ leanne Weatherald) THAT the Board Recruitment and Selection Criteria amended report be accepted as information. CARRIED unanimously.

8. New Business No new business.

9. Next Meeting April 20, 2016. Heather Fitzpatrick will bring a snack.

10. Adjournment - 8:56 pm

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Next Board Meeting

Monthly Board meeting April 20 6:30 pm Forest Green Plaza

Future Meeting Dates

May1S, 2016 6:30pm Forest Green Plaza

June 15, 2016 5:30pm Forest Green Plaza

July and August 2016 Executive only as required

September 14, 2016 5:30pm Forest Green Plaza

October 19, 2016 6:30pm Forest Green Plaza

November 16, 2016 6:30pm Forest Green Plaza

December 14, 2016 5:30pm Forest Green Plaza

Im~ortant Dates to Note

April 5 - 7, 2016 - Cities Reducing Chateau Lacombe Hotel -Poverty: When Mayors Lead Edmonton

April 8, 2016 - Youth Centre Stony Plain Heritage Pavilion Fundraiser

April 14, 2016 - Volunteers are the 6:00 - 8:00 pm Volunteer Celebration Roots of Our Community Heritage Pavilion

April 25, 2016 6:00 pm Annual Report Presentation to Council

June 9, 2016 - Senior's Week Block Party

ACCEPTANCE OF FINAL MINUTES

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Vision Diverse people building strong communities through positive, caring Interaction and mutual respect

Mission Stony Plain FCSS supporu families and Individuals In all life stages through prevention focused prosrams to promote and mtlnuln social we'lness for a

healthy community Statement of Need

Stony Plain FCSS strives to promote accessibility. senior's autonomy. engased youth. supported families and pannershlps Cor. Values

We aclcnowfedge and honor the fundamental value and dignIty of all Individuals. We pledge ourselves to creating and maIntainIng an environment that fosters: Integrity, Sarttty. Relationships. Social Awareness, Accountablllty. and Excellence. These valUtts form the cornerltone of aU that we do.

think. believe. and accomplish.

Wednesday April 20, 2016

Board Members Present Judy May-McDonald Heather Fitzpatrick Justin laurie Dana Overton Sandy Simmie Robert Twerdoclib leanne Weatherald

Also Present Dianne Dube lisa Smith linda Murtha

Regrets None



Board Member, Board Chair Board Member Board Member Board Member Board Member Board Member, Stony Plain Town Council Board Member, Board Secretary

Acting FCSS Director Incoming Executive Director RecordIng Secretary

Judy May-McDonald, Board Chair, called the meeting to order at 6:32 pm and welcomed and congratulated Incoming Executive Director lisa Smith.

2. Adoption of Agenda Motion (Justin laurie/ Sandy Simmie) That the FCSS Board accepts the Agenda with additions 6a. Board Executive and Recruitment, 6c. Endorse Parkland County Funding Agreement, 7a. Trends in the Community. CARRIED unanimously.

3. Approval of Board Minutes for March 16, 2016 Motion (Heather Fitzpatrick/ Justin laurie) THAT the FCSS Board accepts the Board minutes of March 16, 2016 as amended. CARRIED unanimously,

4. Announcements Blanket Exercise - was hosted by Parkland School Division April 19, 2016.

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Cities Reducing Poverty: When Mayors lead. - was helq April 5 - 7, 2016. lisa Smith will provide a summary to the Board at a future meeting.

S. Director's Report a. Monthly Financial Report (to March 31, 2016) was presented. Expenses were reviewed. Diane

Dube will provide response to the Board's questions at the May Board meeting. Motion/S (leanne Weatherald! Justin Laurie) THAT the FCSS Board accepts the March 2016 Financial Report presented as information. CARRIED unanimousiv.

b. Program Update 2015 Provincial Program Report - will be submitted upon receipt of the Review Engagement Report from the auditors. Green Book - is near completion, to go to printers late April. FCSS Office - and Youth Centre wiIJ be closed Monday April 25th for an all-staff meeting. The new location allows for day-time programs. Community Tax Program - As of April 19th 280 returns have been completed. In 2015 a total of 239 returns were completed. Volunteer Appreciation Event- held on April 14th had more attendees than previous years. Youth Centre Fundraiser - held April 8th raised approximately $3,000 toward subsidizing youth summer programs. Home Support Program - An expression of interest will be provided to three companies. Senior's Week Block Partv - Thursday June 9th 5 - 7 pm on 5pt Avenue In front of Town Hall. Barbeque, live entertainment and door prizes.

Outcome Reports - Program Evaluation questions might include: Ways to improve the session:. Page 2 of 2 was miSSing from three Outcome Reports. They will be provided to the Board next meeting.

Motion/S (Justin laurie! Sandy Simmle) THAT the FCSS Board request the FCSS Director to further investigate the results of the Outcome Reports for Dec/utter and for Estate Planning. CARRIED by the following vote: For: 4. Judy May-MCDonald, Heather Fitzpatrick, Justin Laurie, Sandy Simmie Against: 3 Dana Overton, Robert Twerdoclib, Leanne Weatherald

c. Update on Salary Review - A questionnaire was sent to comparable communities! municipalities with an April 20th deadline for response. The Board will deliberate on the review during the May or June Board meeting.

d. Annual Report Release - The Stony Plain FCSS Annual Report will be presented to Mayor and Council April 25, 2016 at 6:00 pm

Motion/S (Justin Laurie/ Leanne Weatherald) THAT the FCSS Board accepts the Acting Director's report as information. CARRIED unanimously.

Break 8:05 - 8:15 pm

6. Business a} Board Executive and Board Member Recruitment

Board Vice-Chair - meets with Board Chair & Director prior to monthly Board meetings to prepare the agenda. The Vice-Chair will act if/when the Chair Is absent. The Board Vice-Chair has submitted her resignation. Board Chair Judy May-McDonald called for nominations.

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(

Robert Twerdoclib nominated Justin Laurie for the position of Board Vice-Chair. Justin laurie let

his name stand. After third call for nominations and no further nominations, Justin laurie was

been declared Board Vice-Chair for the remainder of 2016.

Board Member- There are two Parkland County positions and one Town of Stony Plain position

vacant. A request is made for applicants through personal contact and advertising. The Board will look for full complement according to the Bylaws. Board Member Review Ad-hoc Committee -leanne Weatherald, Heather Fitzpatrick and Justin

Laurie or Dana Overton, depending upon availability. Will look for applications by the week of

May 16th with review within 2 weeks thereafter. The FCSS Board Executive will review the

recommendations of the Ad-hoc Committee.

b) Preparing for Strategic Planning in May

Concerns with May strategic planning were cited: new Executive Director, new Board members, regionalization discussion, and timing for review by staff under the direction of the new

Executive Director. The strategic planning will take place in the fall with the target date Tuesday October 4th (5:00 pm dinner, 5:30 pm meeting).

c) Endorsement of Parkland County Funding Agreement

Motion!S (Justin Laurie! Leanne Weatherald) THAT the FCSS Board request the Town to enter

into the submitted Parkland County Funding Agreement. CARRIED unanimously.

7. New Business

Trends in the Community - Suicide Prevention The delivery of information and resources available is imperative at this time. The first week in May

is Canadian Mental Health Week.

8. Next Meeting

May 18, 2016 at the FCSS office. Justin Laurie will chair. Sandy will provide snacks.


Next Board Meeting

Monthly Board meeting May 18, 2016 6:30 pm Forest Green Plaza


June 15, 2016 5:30 pm Forest Green Plaza


September 14, 2016 5:30 pm Forest Green Plaza

October 19, 2016 6:30pm Forest Green Plaza

November 16, 2016 6:30 pm Forest Green Plaza

December 14, 2016 5:30 pm Forest Green Plaza


April 25, 2016 6:00 pm Annual Report Presentation to Council

Thursday June 9th 5:00 -7:00 pm Senior's Week Block Party

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• 'I

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ACCEPTANCE OF April 20, 2016 FINAL MINUTES

~~ FCS oar • air Judy May-McDonald

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Vision Diverse people building strong communities through positive, caring in teraction and mutual respect

Mission Stony Plain FCSS supports families and individuals in all life stages through prevention focused programs to promote and maintain social well ness for a

healthy community Statement of Need

Stony Plain FCSS strives to promote accessibility, senior's autonomy, engaged youth, supported families and partnerships Core Values

We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to creating and maintaining an environment that fosters : Integrity, Safety, Relationships, Social Awareness, Accountability, and Excellence. These values form the cornerstone of all that we do,

think, believe, and accomplish.

Wednesday May 18, 2016

Board Members Present Heather Fitzpatrick Justin laurie Dana Overton Robert Twerdoclib leanne Weatherald

Also Present lisa Smith linda Murtha

Regrets Judy May-McDonald Sandy Simmie



Board Member Board Member, Board Vice-Chair Board Member Board Member, Stony Plain Town Council Board Member, Board Secretary

Executive Director Recording Secretary

Board Member, Board Chair Board Member

Justin laurie, Board Vice-Chair, called the meeting to order at 6:31 pm.

2. Adoption of Agenda Motion (leanne Weatherald/ Dana Overton) That the FCSS Board accepts the Agenda as presented. CARRIED unanimously.

3. Approval of Board Minutes for April 20, 2016 Motion (Dana Overton/ leanne Weatherald) THAT the FCSS Board accepts the Board minutes of April 20,2016 as amended. CARRIED unanimously. lisa Smith will send important FCSS dates to leanne Carpenter for Robert Twerdoclib's calendar.

4. Announcements 2016 Farmers' Day Breakfast - Saturday June 4, 2016 is looking for volunteers between 6:30 and 10:30 am. A number of the Council members will be attending the Federation of Canadian Municipalities (FCM) Conference in Winnipeg the same weekend.

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Seniors' Block Party - June 9, 20165 - 7 pm on 51st Avenue in front of Town Hall. Board members are encouraged to attend. Strangulation Identification and Assessment Training - will be held June 2, 2016 in the Provincial Building Boardroom, Stony Plain.

S. Director's Report a. Monthly Financial Report (to April 30, 2016) was presented. Account codes are being reviewed.

The Board will be provided accurate figures to review for budget discussions. Motion/S (Robert Twerdoclib/ Heather Fitzpatrick) THAT the FCSS Board accepts the April 2016 Financial Report presented as information. CARRIED unanimously.

b. Program Update Big thanks and acknowledgement to the Acting Director and staff for managing the transition period during the Executive Director recruitment. Outcomes Reporting - A preliminary review of Outcomes Reporting has taken place. Processes are in place to ensure client and participant feedback is reviewed. Community Tax Program - A total of 324 clients received services compared to 239 in 2015. For the 2016 tax program, more information will be gathered about the clients. National Aboriginal Day - event will be held June 17, 2016 at the Heritage Pavilion. Poverty Reduction Strategy- recruitment for a coordinator is beginning with a posting next week. Fort McMurray Wildfire Activity - Stony Plain FCSS was called by the City of Spruce Grove to participate in establishing a reception centre for evacuees. The centre was not activated. Motion/S (Dana Overton/ Leanne Weatherald) THAT the FCSS Board recognizes and thanks the FCSS staff for their preparedness at the time of seen immediate need. Home Support Program - The contract is under review, for execution by the Town of Stony Plain. The target date is June 1st for a six month term. Communications Strategy - will be reviewed in the fall promoting the FCSS organization along with the new location.

c. Update on Salary Review - The review will be summarized by the Executive Director for provision to the Board executive. It will then be brought to the Board for deliberation. Motion/S (Leanne Weatherald/ Heather Fitzpatrick) THAT the FCSS Board accepts the Executive Director's report as information. CARRIED unanimously.

6. Business a) Board Recruitment Update

Applications were received from one Parkland County resident and three Town of Stony Plain residents. Lisa Smith will forward the applications to the Recruitment Sub-committee for their review and recommendation to the Board executive.

b) Preparing for Strategic Planning in the Fall • When Mayors Lead: Cities Reducing Poverty update - Lisa Smith gave an overview of the

conference held AprilS - 7,2016. She will try to e-mail the video links to the Board. • Brainstorm information requirements for strategic plan - The Board brainstormed

requirements, expectations and ideas for the creation of the Strategic Plan.

7. New Business No new business.

8. Next Meeting June 15, 2016 at 5:30 pm Pot Luck dinner.

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Next Board Meeting

Monthly Board meeting June 15, 2016 Forest Green Plaza 5:30 pm



September 14, 2016 5:30 pm Forest Green Plaza

October 19, 2016 6:30 pm Forest Green Plaza

November 16, 2016 6:30 pm Forest Green Plaza

December 14, 2016 5:30 pm Forest Green Plaza


June 4, 2016 Farmers' Day Breakfast

June 9, 2016 Seniors' Block Party

September 26, 2016 6:00 pm 2017 Budget Presentation to Council

October 4, 2016 5:00 pm Board Strategic Planning

ACCEPTANCE OF FINAL MINUTES

Date Justin Laurie

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END OF ITEM

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Bylaws

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Business Items

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TOWN OF

STONY PLAIN

& TOWN OF STONY PLAIN

COUNCIL AGENDA REQUEST FOR DECISION

PUBLIC SESSION

AGENDA ITEM NO.:

COUNCIL MEETING DATE: July 11, 2016

ITEM DESCRIPTION OR TITLE

Strategic Plan Update

RECOMMENDATION

That the July II, 2016 Strategic Plan update be accepted for information.

STRATEGIC PLAN

lainable we have stable economic

opportunity

pr

partner

weare a community

seM~

be safe

D

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9.1

TOWN OF

STONY PLAIN

•

AGENDA ITEM NO.: D BACKGROUND

In 2013, Council adopted the Uniquely Stony Plain municipal development plan as the long tenn guiding document for the community. More than a statutory plaIUling document, Uniquely Stony Plain combined the elements of land use planning and sustainable community development.

From the time of initial adoption in July of 20 14, a standard process for Plan review/refresh, consideration, adoption and implementation through the Corporate Plan has been followed. This understood and cohesive approach has created clear alignment from Council priorities to capital and operational delivery.

A strategic planning retreat took place on February 6-8, 2016. Council reviewed and revised the current plan in conjunction with administrative staff and Gord Macintosh of the Local Government Leadership Institute. The revised strategic plan was adopted by Council on March 14, 2016.

The current timing of review and adoption of the Strategic Plan synchronizes well with corporate and department planning. The stability of the planning cycle allows administration the time and provides the framework to ensure strategic items receive diligent review and business planning, maximizing the opportunity for successful implementation of Council and community priorities.

Creation of the draft 2016-2019 Corporate Plan is currently underway. Staff have completed and submitted corporate and department initiatives, the initial draft of the status quo budget has been completed and all initiatives have been through the presentation and priority ranking at an administrative level. Further review and refining of the draft Corporate Plan will take place over the next quarter.

Updates provided within this report reflect the current status of Measures of Success within the 2016-2019 Strategic Plan.

Governance & Partners An agreement with the Government of Alberta to upgrade Secondary Highways 779 and 628

• 779 project remains within the 3 year Capital program following the GoA Budget brought down on April 15,2016

• AT staff have indicated a 2017 construction period • Engineering RFP has been issued for 628 • TSP staff have advised upon and been in discussion regarding final design criteria • Current design includes previous understood design through the community • Two lane south of JP2 to 628 with signalized intersection at 779 and 628 • AT indicates a desire to have the TSP assume ownership of 779 following 2017 construction • 628 upgrades to current design considered for 2017, no design change contemplated at this time

Should these capital upgrades be completed, Council will need to consider assumption of ownership of 779 & 628 in 2017/18.

Determine, Create and Foster the unique partnerships required to advance the south section of Old Town as identified in the MDP

• Key stakeholders have been introduced to the concept and broad vision for this area. • Council and administration will be required to continue to communicate with stakeholders and public

regarding this area • Communication plans and key message documents have been created and distributed

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AGENDA ITEM NO.:

Meaningful people policies to support and invest in an engaged, productive and effective workforce

D

• Keldar Leadership, a management consultancy, has been engaged to provide Leadership training to CAO, GM and Manager designated staff, taking place in Q4, with a focus on personal leadership skills and team development

• Continued implementation of a HR Strategic Plan that was devised in-house in consultation with TSP staff

Ecollomic Opportullity An engaged business community that sees opportunities to expand its services and product offerings

• The review/update of the EclDev Strategy began in Q2 and will be completed with a report to Council in Q4

• Engagement with commercial sector is included in process

Supportive Illfrastructure Implementation of the Boundary Road functional plan which may include provisions for alternative modes of transportation based on traffic volumes

• The 2016-2018 Corporate Plan included the timing for a 2016 project to address concerns and strengthen the infrastructure of the east side of Stony Plain

• Design and tender development is underway

An operational agreement and groundbreaking for a new RCMP building • Project development continues for the RCMP building • Agreements for construction and operations are being developed by administration and design work of the

facility continues • Planning has continued for the design of the operational oversight of the municipal clerk functions for the

new site • Early stage site development has commenced

Phase 3 construction of Heritage Park, and an operational plant to describe the role of the park and how its residents, visitors and community groups will be able to use the space

• Parkland County has approved I.SM for this project, Spruce Grove has approved 1 M payable in two installments of SOOK (2016, 2018)

• Council will be required to provide direction related to project additions and scope within Q3 of 20 16 • Project remains on schedule

Commullity Development Increasing awareness of and participation in local art and cultural opportunities identified in the Cultural master Plan and those put forward by the Cultural round table

• Event development and promotion has been continued and communicated through the Live Out Loud guide

• Summer Sessions initiative continues through Q2/3

Integrating cultural initiatives and events into municipal planning to expand quality of place development and attraction of the creative economy workforce

• Mural development as part of Heritage Park Phase 3 • Outdoor Piano Project completed

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AGENDA ITEM NO.: D Renewed affordable housing strategy to reflect the current environment and community needs. Collaboration with regional partners and non-profit organizations to offer affordable housing opportunities.

• FCSS is moving to the next phase of the Poverty and Homelessness strategy that was worked on through 2014/ 15

• Capital Region Board has completed and tabled a broader report on the Capital Region • Council report to be provided August 2016, seeking direction on options regarding affordable housing

strategy • GoA Budget provides increased capital funding, Council will be required to review and support potential

projects

Ellvirollmelltally Respollsible Developing a plan to actively support and manage the Town's urban forest

• Process to managed through Planning & Infrastructure • Note that community interest and organizational interest has been keen regarding this project

COMMUNICATIONS

• N /A

IMPLICATIONS OF DECISION

• N /A

FINANCIAL IMPLICATIONS

Operating: N/A Capital Cost: N/A

Budget Available: Budget Available:

Unbudgeted: Unbudgeted Costs:

Source of Funds: Source of Funds:

POLICY AND/OR LEGISLATIVE IMPLICATIONS

• Town of Stony Plain- Strategic Plan 2016-2019

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• ATTACHMENTS

• Town of Stony Plain- Strategic Plan 2016-2019

AGENDA ITEM NO.:

REVIEWED AND APPROVED FOR SUBMISSION TO COUNCIL

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Strategic Plan 2016·2019

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As your Town Council, we work with you, for you and in the spirit of our community.

We consIder our work as t-rue servant leadership. We strive to m k decisions to refelect tlrle priorities Q.f our communrty - efficIently, effectively, and with financial prud nce.

Four~yearterms means we, as Council, use thl tIme to make

difference in our community. It doesn't mean e're only focu d on wha we can achl y. wIthIn four years

Council's StrategIc PI n for the Town of Stony PI In. 2016-2019 IS wh t

we consider ou pnonty work to achieve our de red future. It IS an Iteration of Stony Plam's 2014-2016 Strategic Plan, the first sua I

directiOns put In pi ce after the 0 ober 2013 election It d cnbes our community's top pnoritles for th n xt three years and also- en ure we allocate th appropna funding anq resources to accomplish the priorities wh n w make our fi I pi n d 1510n5

We inVite you, as our community's Innovators bUilders, ,"vesto support rs, and frJends to con Id r tiollS four. ye r plan, find your: pi ce

m It and contribute what you c n to our shared VISion for n9

nd su nable fu re that I Uniq Iy tony Plain

TOWN OF STONY PLAIN STRATEGIC PLAN 2016·2019 35 of 54

OurVISION • We have responsible governance • We have economic opportunity

nt

open

engaged effic'ent ~y we have lAANSPAAE>IT

resp~nslble governance

proactive accountable

connected sustainable

h stab le

pa rtnershIp

we ave economic

opportunity DMRSlFIED ......

weare supported by our

Infrastructure

" culture weare

a community

sens helor 9; safe

• We are supported by our infrastructure • We are a community

• We are environmentally responsible

Our Vision is bUilt on five themes and IS the foundation of Stony Plain's planning:

• GOVERNANCE & PARTNERS

• ECONOMIC OPPORTUNITY

• SUPPORTIVE INFRASTRUCTURE

• COMMUNITY DEVELOPMENT

• ENVIRONMENTAL RESPONSIBILITY

The themes were contributed by members

of the community, along with key words and ideas critical to achieving the priorities within each theme. The five themes are in the MDP, detailed in this Strategic Plan, and represented in the Corporate Plan.

ACHIEVING UNIQUELY STONY PLAIN

The Municipal Development Plan* is a vision for the future. It's a 20-year outlook from our residents, describing the community we want to be.

* A review of the Municipal Development Plan will take place in 2018.

Strategic Plan 2016-2019 COUNCII:S STRATEGIC PLAN for the Town of Stony Plain: 2016-2019 guides our work for the next three years. Our commitment is to learn,

adapt and introduce a new iteration of our Strategic Plan annually and continue looking beyond thiS time line. Keeping a future focus is critical to

allocatin.9 resources and ensuring we are sl!lpporting Our Vision.

Corporate Plan The team at the Town of Stony Plain are responsible for day-to-day operations and delivering on priority projects,

helping the community achieve its vision. Each year we create a CORPORATE PLAN to align work, allocate budget and ensure we

measure progress.

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We commit to: Proactively pursue connections, build relationships and advocate with neighbouring municipalities, regional partners and other levels of government, to provide infrastructure, programs and services fitting the needs of our residents and business community.

MEASURES OF SUCCESS:

• An agreement with the Government of Alberta to upgrade Secondary Highways 779 and 628.

• A framework defining regional partnerships for projects and . service delivery, including funding protocols.

• Stony Plain's Interests are represented and Visible through regional committees, boards and plans.

• Collaboration With proVincial and federal mUnicipal associations to partner with and advocate on behalf of our community.

• Sufficient and meaningful Council representation on external committees relevant to town bUSiness.

• Determine, Create and Foster the unique partnerships required to advance the south section of Old Town as identified in the MDP.

We commit to: Cultivating a strong organizational structure and the processes to support effective and efficient service delivery.


• A robust organizational structure makll1g the most efficient use of our human capital and fll1ancial resources

• Meaningful people - poliCies supporting and Investing In an engaged. productive and effective workforce

TOWN OF STONY PLAIN STRATEGIC PLAN 2016-2019

• Department reviews. recommendations and action plans to maximize effiCiency and ensuring balanced service delivery

• A scalable finanCial planning, tracking and reportll1g system, faCilitating transparent and effective management of public funds.

• Recommendations to optimize offsite levies.

• A performance measures framework aligning with strategic priorities

We commit to: Engaging with our residents and stakeholders ensuring integrated decision-making and collaborative leadership.


• Implementation of our public participation strategy, toolkit and policy.

• A renewed Town webSite streamlining the presentation of information and encouraging engagement.

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We commit to: Recognizing the importance of a strong business community and its link to a sustainable future through local job creation and continued diversification of service sectors.


• An engaged business community that sees opportunities to expand Its services and product offerings.

• Stony Plain as a tounsm destination and a buslness-fnendly community through marketing and promotion

• Relationships with new Industnes showing synergies with eXisting, emerging and developing Industry

We commit to: Increasing awareness of the unique advantages our community offers investors and how to align our efforts with regional economic initiatives.


• Recommendations on regulatory processes, fees and taxes, maintaining a competitive and attractive climate for Investment.

• Partnerships with local developers to market the community

• A review and renewal o f the Economic Development Strategy.

We commit to: Actively pursuing opportunities to support and match our priorities for a vibrant downtown core, institutional development (including post-secondary opportunities) and cultural economy.


• The Downtown Redevelopment Plan IS moving forward.

• Partnerships with local organizations such as Stony Plain & Dlstnct Chamber of Commerce, Community Futures Capital Region and Norquest College to support and facilitate local business vitality

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We commit to: Adopting a 'complete streets' philosophy for street design and the promotion of alternative modes of transportation, including preparation for a transit system ensuring physical connectivity within our community.


• The implementation of the Boundary Road functional plan, Including provisions for alternative modes of transportation based on traffic volumes.

• A renewed and fiscally supported Trails Master Plan maximizing community connectivity.

• A needs assessment to determine the viability of a public transit system.

TOWN OF STONY PLAIN STRATEGIC PLAN 2016-2019 c- ~ --- - - "-- _ • -

~ .' --

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We commit to: Seeking opportunities to meet the needs of our residents and stakeholders now and in the future.


• An operational agreement and groundbreaklng for a new RCMP Facility.

• Phase III construction of Heritage Park, and an operational plan to describe the role of the park and how reSidents, visitors and community groups will be able to use the space.

• An Infrastructure and land assembly plan supporting the construction of a Town Square in the downtown core.

• Recommendations to optimize the existing community centre use and acceSSibility.

• A review of community leisure requirements for Indoor facilities In collaboration with our regional partners.

• Examining the feasibility of a performance arts centre In Stony Plain .

• Examining the feasibility of an expanded recreation facility In Stony Plain.

• Completing the Rotary Park Master Plan and a capital renewal program to ensure the ongoing use and Viability of this community gathering place.

We commit to: Being mindful of the impact growth has on our ability to maintain existing and on improving new developments and services, while also considering the future fiscal, social and environmental implications as we plan.


• Completing the Municipal Cemetery DeSign and any reqUired land purchases.

• A review and recommendation for adequate space to accommodate town staff, optimizing operations and service delivery In the community


We commit to: Developing the cultural aspect of our community by supporting and implementing the 2012 Cultural Master Plan.


• Increasing awareness of and participation In local art and cultural opportunities Identified in the Cultural Master Plan and those put forward by the Cultural Round Table

• Integrating cultural Initiatives and events Into municipal planning to expand quality of place development and attraction of the creative economy workforce.

• Creating a Public Art Strategy, gUiding the placement and design of public art with purpose and engagement.


We commit to: Enhancing the safety of our community and continuous planning for the protection of our residents.


• Installation of traffic controls, supporting public safety

• Emergency management updates and reports for the community.

• Identifying existing rail line safety measures.

• Enhancing organization and community disaster resiliency.

We commit to: Embracing the diversity of our community by offering a variety of choices to connect, live and thrive.


• Ongoing collaboration with Family and Community Support Services, to deliver effective and reliable programs and services within the community.

• Renewed affordable housing strategy reflecting the current environment and community needs.

We commit to: Pursuing partnerships with community groups and institutions, uniting and expanding opportunities for our community.


• Collaborating with local school boards, to proactively determine the location of future school sites

• A renewed process outlining funding opportunities available to community groups.

• Collaborating with regional partners and non-profit organizations, to offer affordable housing opportunities

• Enhancing community use of school Sites, supported by eXisting JOint use agreements.


We commit to: Protecting and managing our environmental impact by actively pursuing an integrated approach to our operations.


• Aligning current development and budding standards with the municipality's environmental initiatives

• A tool to monitor the municipality's current environmental Initiatives and determine opportunities for enhancement and partnerships with the community.

• A database for brownfield development.

• Completion of Partner's for Climate Protection: Milestone 5 which assesses the municipality's current environmental initiatives and proVides direction for future initiatives.

!


We commit to: The health of our natural environment and plan our growth and delivery of services to preserve and support air quality, reduced greenhouse gas emissions, and efficient use of land, energy and water.


• Implementatlng development standards requiring Infrastructure to support multi-unit waste collection

• Implementatlng a water conservation study to support awareness and educational opportunities.

• FeaSibility study In collaboration with City of Spruce Grove and Parkland County for an organic processing facility and recycling centre.

• Support for dark skies and mitigation of unwanted light through corporate prinCiples In subdivIsion design and operations

• Developing a plan to actively support and manage the Town's urban forest.

We commit to: ~--~---------------

Working with the community to expand the reach of our efforts through education, programming and service provisions to support a greener way of living.


• Progressing the Town's environmental IIlltlatlves through educational programming and promotion.

• An enhanced Inventory of community gardens.


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• TOWN OF STONY PLAIN COUNCIL AGENDA

REQUEST FOR DECISION

PUBLIC SESSION

AGENDA ITEM NO.:

COUNCIL MEETING DATE: July 11,2016

ITEM DESCRIPTION OR TITLE

Regiollalism Developmellt Review

RECOMMENDATION

D

That Council direct Administration to conduct a high level review of regionalism in relation to the Town of Stony Plain incorporating a perspective on principles, opportunities and structure, with an initial report provided at the Augllst 15, 2016 Regular Council Meeting.

STRATEGIC PLAN

~

$uslZline b 0

we have stable

economic opportunity

IICcrs' -r :ura.-..do

weare su~

partne~

weare a community

set>\(

be safe

weare environmentally

friendly

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BACKGROUND

The Town of Stony Plain has a long and consistent history of working with its regional partners in Spruce Grove and Parkland County. The Town is also an active member in numerous regional commissions, committees and associations. The last decade has also seen the creation and operation of the Capital Region Board, which the Town has also actively participated.

Regional efforts are reflected in capital project construction for recreation and emergency services while operational services are routinely worked through at a regional level by Council's and administration. Even with certain challenges, the Stony Plain, Spruce Grove and Parkland County remain a strong example of regional service collaboration within Alberta.

The Town has continued to evolve and is recognized as viable, financially strong and culturally specific community. A population approaching 20,000, an engaged and proud citizenry and a future focused municipal organization is reflective of a community with numerous opportunities. Prudent fiscal oversight and direction from past and current Councils has confirmed the capacity to provide services is available. Foresight through the planning function has provided a solid development plan and a land base to accommodate significant growth. A nimble and committed administration ensures the ability to carry out Council direction.

The Town is well positioned and has the foundation required to move forward with confidence and to assert the values and beliefs of the community and Council in this policy area. A critical mass of population and expertise combined with the opportunities provided through the inherent strength of the region bodes well for the next generation in this community.

Within the Governance & Partners section of the Strategic Plan 2016-2019, specific Measures of Success are included that reference the continuance and strengthening of these regional partnerships. The Town has always recognized that regional investment of time and funding results in a stronger community and policy development has reflected this recognition.

The introduction of the MGA amendments, collaboration by the Metro Mayor's Alliance, the CRB Growth Plan 2.0 development and a public sentiment towards the positive aspects of regional collaboration have provided an opportunity to develop a policy framework to guide decision making moving forward within this policy area. It is prudent that the Town recognizes this and considers the manner in which to advance the Town and the community.

The creation of sound policy in this area will require the review and development of guiding principles, an examination of opportunities to progress the community and consideration of municipal structures to support and enable the guiding principles to be applied.

There are a number of influencing factors at this point. Potential shifts arising from MGA amendments, CRB & Metro Mayor's development and the layering of a sluggish economy throughout Alberta all require careful consideration and scenario planning. The ensuing 6 months wi11likely provide further certainty to each of these factors.

The concept of regionalism is gaining traction within the municipal sector and appears to be an underlying policy consideration of the MGA amendments. Regionalism can be defined as a focused approach to collaborative

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AGENDA ITEM NO.: D systems that cross municipal boundaries while maintaining a localized autonomy and governance. Regionalism represents an equal commitment to shared services and local autonomy.

The above recommendation provides direction to further the background research and policy development for Council consideration. The initial report will provide an outline and framework for Council to work through and devise a policy framework that will guide future decisions and ensure the strength of the Town is recognized and built upon.

COMMUNICATIONS

• N/A

IMPLICATIONS OF DECISION

• N/A

FINANCIAL IMPLICATIONS

Operating: N/A Capital Cost: N/A

Budget Available: Budget Available:

Unbudgeted: Unbudgeted Costs:

Source of Funds: Source of Funds:

POLICY AND/OR LEGISLATIVE IMPLICATIONS

• Town of Stony Plain- Strategic Plan 2016-2019 • Modernizing Municipal Government Act- Government of Alberta

ATTACHMENTS

N/A

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REVIEWED AND APPROVED FOR SUBMISSION TO COUNCIL

TOWN MANAGER

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Information Items

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Council Discussion

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Closed Meeting

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rcm agenda july 11, 2016 public

Documents