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2 Quincy College /// COVID-19 Reopening Protocol

Quincy College

COVID-19 Reopening Protocol

Contact: [email protected]

W: 617-984-1798 C: 781-686-4916

Table of Contents

Board of Governors and COVID-19 Response Team ……..................................3

Letter from the President………………………………………………………...4

On Campus Activity Guidelines……………....................................…………...5

Q & A with Quincy Health Commissioner & Other Resources………………...6

Reopening Plans Matrix………………………………….................…………...7

Protocol Guidelines & Overview…………………………………..…………....8

MA Sector Specific Workplace Safety Standards…….....................…………...9

COVID-19 Control Plan…………………………………………....…………...13

Training Materials………………………………………………….…………...16

Campus Building Management Communications………………….…………...27

Appendix…………………………………………………………………….......35

This document will be updated on an ongoing basis.

Originally Published 5/28/20 Revised 8/5/20

As Quincy College moves forward and receive direction with regard to classroom

activity for students we will add the guidelines to this protocol.

mailto:[email protected]

Quincy College /// COVID-19 Reopening Protocol 3

Quincy College Board of Governors

Paul Barbadoro, Esq., Chairman

Joseph P. Shea, First Vice Chair

Carolyn O’Toole, R.N., Second Vice Chair

Eileen Bevivino-Lawton

Mary Jo Brogna, R.N.

Christopher N. Carroll, Esq.

Barbara Clarke

Katherine P. Craven

Thomas E. Fitzgerald, M.D.

Gregory M. Hanley

Reverend James F. Hawker

Quincy College COVID-19 Response Team

President Richard DeCristofaro

VP Operations/Chief of Staff Chris Bell

VP Mission Support, IT, and Registrar Tom Pham

Legal Counsel Jessica Cherry

Dean of Plymouth Campus Cathie Maloney

Director of Facilities and Security Bill Hall

Dean of Nursing Roxanne Mihal

HR Representative Mary Scott


Dear College Community,

Thank you all for your continued effort and support of our Quincy College students

throughout the ongoing COVID-19 crisis. It is because of your efforts the college continues to

serve our students to the best of our ability and assist them with achieving their goals and

realizing their dreams. We need to continue our efforts as we shift into limited on campus

activity in the future.

With the fall semester around the corner, I thought it was important to update the college

community by sharing our COVID-19 Reopening Plan. It is clear we need to be vigilant with

regard to equipping the campus with the protocols which fall in line with the Center of Disease

Control (CDC), state, and local public health authorities in government. This plan has been

revised from the original in May.

We have worked diligently on campus to provide a safe and healthy learning

environment for all of our students, staff, and faculty. Protective shields, socially distance

markers, and classrooms with up to a 20-person maximum capacity are in place. Personal

Protection Equipment (PPE), is available if requested, along with hand sanitizer available in all

areas. We have instituted upgraded cleaning protocols in both campuses and a tracer system in

order to be aware who is on campus at any given time.

We will continue to monitor all compliance and established protocols and remain aware

of the challenges we all face as a nation and world until a vaccine is identified. Together we will

be successful but must be cautious in our approach and consistently aware that situations can

change rapidly as it has so many times over the past 6 months.

We are pleased that our faculty and college staff have had the ability to work and

transition successfully for our students. As we move into the fall semester our faculty will be

utilizing their on-line skills to fulfill our students’ academic needs.

Should you have any questions regarding this plan or other matters related to the college,

please contact me directly at 617-984-1776.

Sincerely,

Dr. Richard DeCristofaro

Quincy College President


Quincy College On Campus Activity Guidelines

Masks are required for entrance into President’s Place, Saville Hall, and the Plymouth

campus and must be worn at all times.

Social Distance based on 6FT, signage and markers will be installed throughout the

campus and classrooms.

Common areas of the college (library, student lounge) will be closed. Students unless

scheduled in class or with an appointment on campus will need to vacate the college

when their activity is completed.

Elevators will be at limited capacity based on building guidelines and will be monitored

by security.

Continued cleaning and disinfectant throughout the day will be provided by college and

building staff as necessary.

Hand sanitizer will be available throughout the building. PPE will be available if

requested. Protective Shields will be placed in classrooms for the instructor(s). Partitions

and face shields are also being purchased for utilization as necessary.

All students and staff are required to stay home if not feeling well and report their

situation to a health care provider and the college as necessary.

In the event of a positive COVID-19 test, faculty and staff are requested to inform Chris

Bell (617) 984-1798 at [email protected]; students are requested to inform

Jennifer Luddy at (617) 984-1657 at [email protected].

All students and staff should leave the campus if not feeling well and report their

situation to the college immediately. If it becomes necessary to seek health care all

students and staff will report their information to the college as well.

Faculty will be required to record attendance in all classes to create a record and

necessary tracing protocol in the event of a COVID-19 surge. As a backup we will be

installing card check in readers for students in Presidents Place, Saville, and Plymouth.



Q & A with Quincy Health Commissioner Ruth Jones:

Q-If someone is in the same place as someone who is exposed to the virus what is the proper

protocol?

A- If a person was near someone who thinks they were exposed, nothing is done unless the

exposed person becomes a confirmed case. A close contact is within 6 ft. of someone for more

than 15 minutes whether wearing a mask or not.

Q-With regard to office and work space in a building, what are the parameters around

shared space?

A- Space sharing is allowed as long as there is 6 feet or more between each work space in a

room. Partitions are not necessary if people are 6 feet apart. Should have partitions if counter or

desk is exposed to public coming into the space.

Q-Do I need to wear a mask in my shared space?

A-As long as there are 6 feet between members of a shared space, the mask is not necessary.

However, if you move around in the shared space, you must wear a mask.

Ruth Jones, MSPH, BSN, RN, BC, CP-FS

City of Quincy, Commissioner of Health, 617-376-1272, www.quincyma.gov/govt/depts/health

Other Resources

COVID-19 Updates and Information

https://www.mass.gov/info-details/covid-19-updates-and-information

COVID-19 Prevention and Treatment

https://www.mass.gov/info-details/covid-19-prevention-and-treatment

COVID-19 Resources and Guidance for Businesses

https://www.mass.gov/info-details/covid-19-resources-and-guidance-for-businesses

COVID-19 Response Reporting

https://www.mass.gov/info-details/covid-19-response-reporting

Guidance: Mask Up MA! (Issued July 31, 2020)

https://www.mass.gov/news/mask-up-ma

Mandatory Workplace Safety Standards

https://www.mass.gov/info-details/reopening-mandatory-safety-standards-for-workplaces

Travel Information Related to COVID-19

https://www.mass.gov/info-details/covid-19-travel-order


Quincy College Reopening Plan Matrix (Update September 1, 2020)

Item

Phase 0

(Baseline)

Phase 1 (June

1, 2020)

Phase 2 (July

6, 2020)

Phase 3 (Sept. 2,

2020)

Essential/Student Facing Employee

Work Location On-Campus On-Campus On-Campus On-Campus

Non-Student Facing Employee

Work Location Remote On Campus On-Campus On-Campus

Physical Distancing Requirements

(Minimum 6 Feet) Yes Yes Yes Yes

Mask Usage N/A Required Required Required

Student Clubs, Groups, Teams,

Organizations Remote Remote Remote Remote

Student Facilities, Library,

Lounges Closed Closed Closed Closed

Enhanced Cleaning Required Required Required Required

Labs/Clinical/Computer Labs Closed Closed Closed May resume by

appointment

College sponsored travel Not

permitted Not Permitted Not Permitted Not Permitted

COVID-19 Testing N/A N/A N/A N/A

COVID-19 Reporting Required Required Required Required


Protocol Guidelines

Four Main Concepts as Designated by the Reopening Massachusetts Plan

Cover – Wash – Distance – Vigilance

Note

Quincy College recognizes that some faculty and staff may have reasons that prevent you from returning

to the campus. If you have been exposed to the virus and must continue quarantine, are caring for

someone with or recovering from COVID-19, have been advised by a health care provider to quarantine,

are caring for a child(ren) without childcare options or any other qualifying reason please contact the

Office of Human Resources at [email protected].

In accordance with the following guidelines set forth by the State of Massachusetts

protocol, Quincy College has taken the necessary protocols for a transition to on campus

activity for staff. Please be advised any and all protocols are subject to be amended or

changed should the CDC, the State of MA, or Quincy Board of Health mandate or deem

changes necessary.

Additionally, Quincy College will continue to work with Related Beale for the Quincy

Campus and Cordage Park for the Plymouth Campus in accordance with any protocols or

guidelines set forth by both as landlords for the property the college uses in both locations.

• People over the age of 65 and people who have underlying health conditions – who are at high risk

for COVID-19 – should continue to stay home except for essential errands such as going to the

grocery store and to attend to healthcare needs

• All staff are advised to leave home only for healthcare, worship and permitted work, shopping, and

outdoor activities

• All staff are REQUIRED to cover their face when they cannot maintain six feet of social distance

in public

• All staff are advised to wash their hands frequently for at least 20 seconds with soapy water

• All staff are advised to be vigilant, monitor for symptoms and stay home if you feel sick.



MASSACHUSETTS SECTOR SPECIFIC WORKPLACE SAFETY STANDARDS FOR

OFFICE SPACES TO ADDRESS COVID-19

As of May 18, 2020

These sector specific COVID-19 workplace safety standards for Office Spaces are issued

to provide businesses and other organizations operating within general use office spaces

and workers in these office spaces with instructions to help protect against the spread of

COVID-19.

These standards are minimum requirements only and are not exclusive or exhaustive. The

public health data and matrix for disease prevention upon which these guidelines are

based can and does change frequently, and the operator of the office space is accountable

for adhering to all local, state and federal requirements. The operator of the office space

is also responsible for staying abreast of any updates to these requirements.

Standards for Responsible Office Spaces in Massachusetts

No activity in office spaces can occur without meeting the following sector specific

COVID-19 workplace safety standards. These standards apply to all businesses and other

organizations operating in general use office space until rescinded or amended by the

State.

The following workplace specific safety standards are organized around four distinct

categories covering Social Distancing, Hygiene Protocols, Staffing and Operations, and

Cleaning and Disinfecting.

I. Social Distancing

• Businesses and other organizations shall limit occupancy within their office space to no

more than 50 percent of (a) the maximum occupancy level specified in any certificate of

occupancy or similar permit or as provided for under the state building code; or (b) the

business or organization’s typical occupancy as of March 1, 2020. Any business or other

organization that has been operating as a “COVID-19 Essential Service” as of May 18,

2020 shall have until July 1, 2020 to comply with these occupancy limitations

• Businesses and other organizations may exceed this maximum occupancy level based

on a demonstrated need for relief based on public health or public safety considerations

or where strict compliance may interfere with the continued delivery of critical services

• Ensure separation of 6 feet or more between individuals unless this creates a safety

hazard due to the nature of the work or the configuration of the workspace. Close or

reconfigure worker common spaces and high density areas where workers are likely to


congregate (e.g., break rooms, eating areas) to allow 6 feet of physical distancing;

redesign work stations to ensure physical distancing (e.g., separate tables, use distance

markers to assure spacing).

Cafeterias may operate only with prepackaged food, practicing physical distancing and

appropriate hygiene measures. Physical partitions must separate workstations that cannot

be spaced out (partitions must be taller than a standing workers). Establish directional

hallways and passageways for foot traffic if possible, to minimize contact. Post clearly

visible signage regarding these policies. Limit visitors where feasible, and avoid

congregation in common areas (e.g., lobbies)

• Designate assigned working areas (e.g., floor, building) to individuals where possible to

limit movement throughout the facility and limit contact between workers

• Stagger work schedules and improve ventilation for enclosed spaces where possible

(e.g., open doors and windows)

• Limit meeting sizes, ensure 6 feet of social distancing, encourage remote participation

• Stagger lunch and break times, regulating maximum number of people in one place and

ensuring at least 6 feet of physical distancing

• Minimize the use of confined spaces (e.g., elevators, control rooms, vehicles) by more

than one individual at a time; all workers in such spaces at the same time are required to

wear face coverings

II. Hygiene Protocols

• Ensure access to handwashing facilities on site, including soap and running water,

wherever possible and encourage frequent handwashing; alcohol-based hand sanitizers

with at least 60% alcohol may be used as an alternative

• Supply workers at workplace location with adequate cleaning products (e.g., sanitizer,

disinfecting wipes)

• Require regular and not less than daily cleaning and sanitation of all high-touch areas

such as workstations, door handles, and restrooms

• Avoid sharing use of office materials / equipment or disinfect equipment between use

(e.g., telephones, fax machines)

• Post visible signage throughout the site to remind workers of the hygiene and safety

protocols


III. Staffing and Operations

Establish and communicate a worksite specific COVID-19 Prevention Plan for all

office locations, including: Contact information for local health authorities,

including the MA Department of Public Health, and your local / municipal Health

Authority.

Regularly evaluate all workspaces to ensure compliance with all Federal, State

and Local Guidelines

Isolation, Contact Tracing, and Communication plan for if a worker is diagnosed

as positive with COVID-19, or comes into close contact (within 6 feet for 10

minutes or more) with an individual diagnosed with COVID-19 working with

Center for Disease Control, Department of Public Health, and City of Quincy

protocols.

Provide training to workers on up-to-date safety information and precautions

including hygiene and other measures aimed at reducing disease transmission,

including: Social distancing, hand-washing, proper use of face coverings.

Advise self-screening at home, including temperature or symptom checks.

Encouraged not to come to work if ill, and communicate with supervisor.

Advise to seek medical attention if symptoms become severe.

All staff, faculty and students must wear face coverings when social distancing of

6 feet is not possible, except where unsafe due to medical condition or disability

Employers should establish adjusted workplace hours and shifts for workers (if

working in person, leverage working teams with different schedules or staggered

arrival / departure) to minimize contact across workers and reduce congestion at

entry points

Limit visitors and service providers on site; shipping and deliveries should be

completed in designated areas

Limit business sponsored travel and comply with state and federal travel

restrictions / guidelines

All staff, faculty and students must stay home if feeling ill

All staff, faculty and students who have a qualifying reason with regard to

COVID-19 as defined by the Centers for Disease Control (e.g., due to underlying

conditions) that may prevent on-campus/remote work should reach out to the

College as soon as practicable.

All staff, faculty and students are strongly encouraged to self-identify symptoms

or any close contact to a known or suspected COVID-19 case to the College

Encourage all staff, faculty and students who test positive for COVID-19, to

disclose to the College for purposes of cleaning / disinfecting and contact tracing.

If the College is notified of a positive case at the College, the College should

notify the local Board of Health (LBOH) where the College is located and work

with them to trace likely contacts in the College and advise staff, faculty, and


students to isolate and self-quarantine. Testing of other staff, faculty, and students

may be recommended consistent with guidance and / or at the request of the

LBOH

Post notice throughout the College of important health information and relevant

safety measures as outlined in government guidelines

Log everyone who comes in contact with site to enable contact tracing, including

temporary visitors (e.g., those doing material drop-offs) .

IV. Cleaning and Disinfecting

Conduct frequent cleaning and disinfection of site (at least daily and more frequently if

feasible)

Keep cleaning logs that include date, time, and scope of cleaning

Conduct frequent disinfecting of heavy transit areas and high-touch surfaces (e.g.,

doorknobs, elevator buttons, staircases, vending machine, bathrooms)

Clean shared spaces (e.g., conference rooms) between use and supply cleaning products

(e.g., sanitizer, disinfecting wipes).


COVID-19 Control Plan

Below is a copy of our COVID-19 Control Plan as required by the Reopening

Massachusetts Plan put forth by the Baker administration. Both our plan and this document

will be kept on all of campuses as required. Any additions, subtractions, or relevant

changes to either plan will be reviewed by Quincy College COVID-19 Response Team as

necessary.


Training Materials

As required by the protocol all staff, faculty, and students must review the following

training documents to ensure compliance with the direction and guidelines as developed by

Reopening Massachusetts


Massachusetts Department of Public Health

Wellness Tips and Resources

Coronavirus Disease 2019 (COVID-19)

The outbreak of Coronavirus Disease 2019 (COVID-19) may be causing you or your loved ones to feel

stress, anxiety, or other strong emotions. Such feelings are understandable and affect many individuals and

families. The Department of Public Health continues to offer critical resources to help you and your family

during this challenging time.

What Can I Do Every Day to Help Reduce Stress and Anxiety?

The following wellness tips are advised by the Centers for Disease Control and Prevention:

Connect with friends and family

o Tell them how you are feeling. Practice physical distancing while staying social virtually!

Get moving

o Take walks, work out at home, and stretch. Try something new!

Eat healthy

o Get plenty of fruits and vegetables (frozen options are great!) and watch your portion sizes. Avoid drugs and alcohol.

Plan time for enjoyable activities

o Get creative! Avoid consuming too much media coverage, including social media.

Where Can I Find Resources to Help?

Massachusetts Department of Public Health Resources

Resource Phone Number

Community Support Line (for families with children and youth with special health needs)

1-800-882-1435

Domestic Violence Resources 877-785-2020 or 877-521-2601 (TTY)

MA Sexual Assault Nurse Examiner (SANE) Program See website for regional contact information

MA Smokers’ Helpline 1-800-QUIT-NOW (1-800-784-8669)

Mental Health Emergency/Crisis Services 1-877-382-1609

Nutrition Resources 617-624-6100

Problem Gambling Helpline 1-800-426-1234

Rape Crisis Centers See website for regional contact information

Substance Use Helpline 1-800-327-5050

Suicide Prevention Hotline Call or Text: 1-877-870-HOPE (4673)

For additional information, please visit www.mass.gov/COVID19 or call 2-1-1.

https://www.cdc.gov/coronavirus/2019-ncov/prepare/managing-stress-anxiety.html

https://www.mass.gov/info-details/mass-in-motion-move-more

https://www.mass.gov/mass-in-motion-eating-better-and-moving-more

https://www.mass.gov/service-details/contact-a-resource-specialist-for-information-on-state-and-community-based

https://www.mass.gov/sexual-and-domestic-violence-prevention-and-services

https://www.mass.gov/service-details/adultadolescent-sane-services

http://makesmokinghistory.org/

https://www.mass.gov/emergencycrisis-services

https://www.mass.gov/orgs/nutrition-division-of-the-bureau-of-family-health-and-nutrition

https://www.mass.gov/guides/think-you-might-have-a-gambling-problem

https://www.mass.gov/service-details/rape-crisis-centers

https://helplinema.org/

https://www.mass.gov/service-details/suicide-prevention-crisis-hotlines


Campus Building Management Communications

Building Management has provided the following communications and information.


May 27, 2020

Dear Tenants:

Over the past several weeks, Related Beal’s management teams, in line with public health

guidance on essential personnel, have continued to maintain operational status to keep all of

our buildings open for business during the COVID-19 pandemic.

With recent announcements by the Commonwealth of Massachusetts Governor’s office on the

process to lift the Essential Services Order and the implementation of regional reopening

criteria, we are pleased to share Related Beal’s comprehensive Building Re-entry protocols.

Below, you will find the link to our enhanced building re-entry plan which details new standard

operating procedures (SOPs) for President’s Place. Our overarching objective is to deliver a

roadmap, tools and support to help ensure the healthiest and safest environment possible at

the Building.

We will all play an important role, including our tenants, visitors and staff in the success of this

program. We have already had a number of conversations with our vendors and many of you.

Thank you for taking the time to complete the tenant feedback surveys. Much of what we have

discussed and learned from our tenant surveys is reflected in these guidelines. We look forward

to working with all of our tenants on achieving these collective goals.

We invite you to review the drafts of our detailed Building re-entry plan and provide any

feedback you might have. These procedures will continue to evolve to reflect changes to public

health information and best practices.

Please reach out to us with any questions or concerns: do not hesitate to contact Senior

Property Manager Darcy Chella at (617) 458-2548 or [email protected], or any of the

undersigned at your convenience.

The team at Related Beal Management looks forward to working together and seeing you back

at the Building soon!

DEVELOPED BY RELATED BEAL MANAGEMENT

177 Milk Street Boston, MA 02109 | relatedbeal.com

NOTE: Related Beal’s Presidents Place Building Re-Entry Plan is included in the appendix of this document.


May 20, 2020

Dear Cordage Tenants:

As we move forward in these unprecedented times, we are thankful and excited to

see the phased return of our tenants. We are sure the “new normal” will evolve and

adjustments will need to be made. We value our relationship with you all and will

do our best to insure the health and safety of all in the Cordage community.

Please carefully read the following summary of protocols mandated by the state as

well as updated safety measures being implemented at Cordage. We will continue to

provide you with updated news and or State and local advisories related to office

buildings as we receive them.

Important: Please notify us as to when you plan to start your phased re-opening and

provide us the number of employees that will be in your office on a daily basis.

The management office is open on an appointment only basis, but you can contact

us any time via phone, email or our tenant portal any time. Security is also on-site

nights, weekends and holidays. See contact info below.

Welcome back and stay safe!

Sincerely,

The Cordage Commerce Center Team


CORDAGE COMMERCE CENTER

REVISED PROTOCOLS AND SAFETY MEASURES IN RESPONSE

TO COVID-19 RE-OPENING

MAY 20, 2020

In addition to the regularly scheduled cleaning and maintenance of our facility we

have added the following protective measures:

• Posted Health Department Advisory for COVID-19 for public buildings with

Common Areas at all entries.

• We have ordered an update of our tenant directory to provide clearer wayfinding

for visitors to limit unnecessary traffic in the buildings. This will include entry

points spelled out and mapped on the directory for each tenant.

• Cordage maintenance/janitorial staff must always wear face mask/coverings while

in the buildings

• Cleaning personnel must also wear gloves and social distance with tenants and

vendors

• All common bathrooms will be sanitized twice per day

• High Touch Surfaces (i.e. Door handles, elevators, and railings) will be sanitized

three times per day

• All common areas will remain free of furniture to limit non-compliance of social

distancing

• The amenity gym, as per the State advisory, will remain closed until further notice

Please be aware that while we limited the number of active entry points into the

buildings and limited access to usable bathrooms while under the “Essential

Services Phase”, we will need to begin to reopen them as tenants return to their

offices.


The Commonwealth of Massachusetts requires that each

employer follow these guidelines:

www.Mass.gov/reopening

SUMMARY OF STATE REQUIREMENTS FOR OFFICE SPACES*

(*This is only a summary and is provided as a courtesy. The full set of safety standards is

posted on the Mass.gov website above and is the most complete and up-to-date source of

information which should be your sole source of information and guidance)

• Businesses and other organizations shall limit occupancy within their buildings to no more

than 50 percent of (a) the maximum occupancy level specified in any certificate of

occupancy or similar permit or as provided for under the state building code; or (b) the

business or organization’s typical occupancy as of 3/1/20

• Any business or other organization that has been operating as a “COVID-19 Essential

Service” as of May 18, 2020 shall have until July 1, 2020 to comply with these occupancy

limitations

• Businesses and other organizations may exceed this maximum occupancy level based on a

demonstrated need for relief based on public health or public safety considerations or

where strict compliance may interfere with the continued delivery of critical services.

• Ensure separation of 6 feet or more between individuals unless this creates a safety hazard

due to the nature of the work or the configuration of the workspace.

• Close or reconfigure worker common spaces and high-density areas where workers are

likely to congregate (e.g., break rooms, eating areas) to allow 6 feet of physical distancing;


markers to assure spacing)

• Physical partitions must separate workstations that cannot be spaced out (partitions must

be taller than a standing workers).

• Limit meeting sizes, ensure 6 feet of social distancing, encourage remote participation

• Stagger work schedules, lunch and break times, regulating maximum number of people in

one place and ensuring at least 6 feet of physical distancing.

• Minimize the use of confined spaces (e.g., elevators, control rooms, vehicles) by more than

one individual at a time; all workers in such spaces at the same time are required to wear

face coverings

• Each employer is required to post safety protocols for their employees related to the

interior of their individual premises.

• Anyone experiencing symptoms related to COVID-19 is NOT to enter the building and to

seek healthcare


COVID-19 CONTROL PLAN CHECKLIST

All businesses in MA must develop a written control plan outlining how its workplace will

comply with the mandatory safety standards for operation in the COVID-19 reopening

period incorporating the following:

Social Distancing - Ensure >6ft between individuals

• Ensure separation of 6 feet or more between individuals unless this creates a safety hazard

due to the nature of the work or the configuration of the workspace• Establish protocols to

ensure that students, faculty, staff, can practice adequate social distancing

• Close or reconfigure worker common spaces and high density areas where workers are

likely to congregate (e.g., break rooms, eating areas) to allow 6 feet of physical distancing;


markers to assure spacing)

• Physical partitions must separate lab workstations that cannot be spaced out. Physical

partitions must be at least 6 feet in height

• Mark rooms and hallways to indicate 6 feet separation

• Require face coverings or masks for all, except where Insafe due to medical condition or

disability

• Establish directional pathways to manage flow for foot traffic, to minimize contact (e.g.,

one-way entrance and exit to rooms, one-way pathways). Post clearly visible signage

regarding these policies.

Hygiene Protocols – Apply robust hygiene protocols

• Ensure access to handwashing facilities on site, including soap and running water,

wherever possible and encourage frequent handwashing; alcohol-based hand sanitizers with

at least 60% alcohol may be used as an alternative

• Supply workers at the College with adequate cleaning products (e.g., sanitizer, disinfecting

wipes)

• Post visible signage throughout the site to remind workers of the hygiene and safety

protocols

• Alcohol-based hand sanitizers with at least 60% alcohol should be made available at

entrances and throughout all areas of the College

• Require frequent cleaning and sanitation of all high-touch areas such as desks, door

handles, and restrooms

• Avoid sharing use of laboratory materials / equipment (e.g., goggle) or disinfect equipment

between use


Staffing and Operations - Include safety procedures in the operations

• Provide training to workers on up-to-date safety information and precautions including

hygiene and other measures aimed at reducing disease transmission, including:

• Social distancing, hand-washing, proper use of face coverings

• Self-screening at home, including temperature or symptom checks

• Importance of not coming to work if ill

• When to seek medical attention if symptoms become severe

• Which underlying health conditions may make individuals more susceptible to

contracting and suffering from a severe case of the virus

• Maintain a log of students and staff on campus to support contact tracing (name, date,

time, contact information) if needed. Mandate attendance taking in class for faculty.

• Students, faculty, and staff who are particularly vulnerable to COVID-19 according to the

Centers for Disease Control (e.g., due to age or underlying conditions) are encouraged to

stay home

• Encourage students, faculty, and staff to self-identify symptoms or any close contact to a

known or suspected COVID-19 case to the College

• Students, faculty, and staff must stay home if feeling ill

• Encourage students, faculty, and staff who test positive for COVID-19 to disclose to the

college for purposes of cleaning / disinfecting and contact tracing. If the college is notified of

a positive case at the campus, the college shall notify the local Board of Health (LBOH) in

the city or town where the workplace is located and assist the LBOH as reasonably

requested to advise likely contacts to isolate and self-quarantine. Testing of other students,

faculty, and staff may be recommended consistent with guidance and / or at the request of

the LBOH

• Laboratories should maintain operating hours that allow for on-going off-hour sanitation

and cleaning

• Limit visitors and service providers on site; shipping and deliveries should be completed in

designates areas, outside the facility if possible

• Restrict access of office workers to lab or production facilities; segment office / support

personnel to specific areas of the facility

• Allow water fountains to be used as refill stations only, provided that social distancing can

be maintained. Students, faculty, and staff should bring their own water bottles

• Additional on-site amenities and services may only open and operate when those amenities

or services would otherwise be authorized to operate under the Commonwealth’s Phased

Reopening Plan and then must adhere to all sector-specific safety protocols, available on the

Reopening Plan website, www.mass.gov/info-details/reopening-massachusetts - applicable to

the amenity or service.

https://www.mass.gov/info-details/reopening-massachusetts


Cleaning and Disinfecting – Incorporate robust hygiene protocols

• Clean commonly touched surfaces in restrooms (e.g., toilet seats, doorknobs, stall handles,

sinks, paper towel dispensers, soap dispensers) frequently and in accordance with CDC

guidelines

• Conduct daily cleaning and disinfection of site (at least daily and more frequently if

feasible)

• Keep cleaning logs that include date, time, and scope of cleaning

• Conduct frequent disinfecting of heavy transit areas and high-touch surfaces (e.g.,

doorknobs, handrails, elevators, bathrooms)

• In event of a positive case, shut down site for a deep cleaning and disinfecting of the

campus in accordance with current guidance

• Clean shared spaces (e.g., conference rooms) between use and supply cleaning products

(e.g., sanitizer, disinfecting wipes)

• Open windows and doors to increase airflow where possible


Appendix

1. Presidents Place Building Re-entry Plan

Quincy College has compiled this appendix of pertinent documents.

PRESIDENTS PLACEBUILDING RE-ENTRY PLAN

May 2020

WELCOME BACKFollowing regulations and guidance from federal,

state and local public health agencies, and with

input from leaders in engineering, real estate

and our own in-house experts, Related Beal Management has developed the following

building re-entry plan. These policies are subject

to change as regulations and recommendations

evolve over time.

We appreciate your cooperation in assuring that

we all make our second home a safe and

welcoming environment.

2

GUIDELINES

04 LOBBY OPERATIONS

05 SIGNAGE PLAN

06 BUILDING ACCESS

07 CHANGES TO ELEVATOR RIDERSHIP

08 AMENITIES

09 RESTROOMS

10 DELIVERY PROTOCOLS

11 ENHANCEMENTS TO SECURITY SERVICES

12 CLEANING PROTOCOLS

13 TENANT CLEANING IN THE EVENT OF A POSITIVE CASE- LANLDORD VENDOR

14 TENANT CLEANING IN THE EVENT OF A POSITIVE CASE- TENANT VENDOR

15 ENGINEERING STAFF

16 HVAC PROTOCOLS

17 TENANT COMPLIANCE

18 GLOSSARY

3

LOBBY OPERATIONS & VISITOR PROTOCOL

4

Security staff will monitor individuals in all lobbies to

ensure compliance with social distancing guidelines.

While building staff will do its best to monitor social

distancing, Tenants and visitors must be aware ofsurroundings and make adjustments based on the

actual environment. Working together, we can keep

ourselves and others healthy.

All visitors must comply with all building protocols.

All Tenants and visitors in all lobbies and common

areas must follow social distancing and directional

protocols.

Face Coverings must be worn by all Tenants andvisitors in all lobbies and common areas.

Signage guidelines will be posted throughout all

lobbies and common areas.

Signage at the security desk and markings on thefloor will indicate where Tenants and visitors must

stand while interacting with security personnel.

5

SIGNAGE PLANRelated Beal Management’s building signage plan will include:

Designation of dedicated entrance and exit locations

6-Foot social distancing & PPE reminders in all common areas

No loitering in common area lobbies.

Elevator floor markers to designate areas to stand

One way directional signage in common areas and stairwells

Stanchions to help designate direction for paths of travel

BUILDING ACCESS In an effort to limit surface contact, the front entrance

and back entrance of Presidents Place will be locked until

further notice.

To facilitate the social distancing of employees and visitors in building lobbies, only the North and South

Tower building entrances should be used.

Directional and social distancing signage will be visible at

all entry and exit points.

All tenants and visitors must wear a face covering in

lobbies and all common areas.

6

7

All tenants and visitors must where a face covering when riding the

elevator.

Limited ridership on elevators will be implemented and security staff

will be monitoring the elevator lobbies to enforce elevator ridership numbers.

Ridership locations markers will be placed on the elevator floor,

alerting all to the number of passengers allowed and where to stand

to maximize social distancing.

Stairwells will be temporarily available for one-way travel (except in

the case of emergency egress), which will be denoted on each floor.

CHANGES TO ELEVATOR RIDERSHIP

AMENITIES

8

Amenities Centers will remain closed until further notice.

Shared Conference Facilities will remain closed until further notice.

Interior/Exterior Common Areas will have social distancing guidelines posted, which should be followed by tenants and visitors at all times.

9

Restrooms are fully open. Social distancing, as appropriate, is

the responsibility of each restroom patron as occupancy will

vary during the day.

All tenants and visitors must wear a face covering while using common area restrooms within the Building.

Signage has been posted in each restroom with hand washing

guidance per CDC guidelines.

Trash cans have been placed at all restroom doors so as occupants leave, hand towels used to open doors can be

properly disposed.

RESTROOMS

10

DELIVERY PROTOCOLS Loading dock doors will be locked at all times.

Vendors may gain entry by ringing the

doorbell/intercom. Security will provide access and

direction.

The number of passengers in the freight elevator will

be limited for social distancing. There will be

markings on the floor directing tenants and visitors

where to stand while riding the elevator.

All deliveries must be scheduled in advance with the

Management Office through Building Engines.

All delivery personnel must wear a face coveringproper PPE while delivering in the building.

Mailrooms shall continue to remain open.Building Engines link and other helpful resource links for delivery vendors in the

Glossary page 18.

11

ENHANCEMENTS TO SECURITY SERVICES The building security team will wear PPE during all shifts

in accordance with government guidelines.

Security teams will be equipped with cleaning supplies and will clean all touch points at their posts throughout their shift and during shift changes.

Security teams will follow all of the government protocols put into place to protect themselves and all individuals.

In the event security staff team members experience COVID-19 symptoms, they will immediately leave the Building and follow proper isolation, and disinfectant protocols will be implemented immediately by Related Beal Management.

CLEANING PROTOCOLS

12

High frequency cleaning will be implemented in all high touch-points areas including, lobby/entryway, security

desk, elevator buttons, door handles, loading dock, mailroom, common bathrooms and amenity spaces.

The Cleaning staff will wear PPE during all shifts in

accordance with government guidelines.

All restrooms will be frequently disinfected with Virex or hdqC2 for all areas including countertops, sinks,

handles and flushing mechanisms.

Due to anticipated increased stairwell usage, stairwells will be routinely disinfected throughout the day.

If your Premises is cleaned by the Landlord's cleaning vendor, Tenants must leave trash and recycling outside

of the individual workstations and offices, but still within your Premises.

Cleaning staff will follow all government protocols. If

any of the cleaning staff experience COVID-19 symptoms, they will immediately leave the Building and

follow proper isolation, and disinfectant protocols will be implemented immediately by Related Beal

Management.

13

In Tenant spaces, Landlord’s cleaning vendor will perform electrostatic disinfection of the area using Victory electrostatic spraying equipment. Electrostatic sprayers will utilize hdqC2 which is an approved disinfectant with a neutral pH. Desks, keyboards, mouse, and telephones will be sprayed from a three-foot distance to prevent damage. In Tenant spaces where there has been a confirmed case of COVID-19, our cleaning vendor will work to perform the disinfection services within 24-48 hours of notice.

The disinfectant spray “fogs” the air with an ionized disinfectant, applying an even coating on all surfaces and effectively killing the virus. Landlord’s cleaning vendor will wipe down electronics after

cleaning is complete.

If a Tenant has a positive case, Tenant should immediately notify Landlord. A cleaning of the Tenant space will be required.

1

3

4

2

TENANT CLEANING IN THE EVENT OF A POSITIVE CASE: FOR SPACES CLEANED BY LANDLORD’S CLEANING VENDOR

14

In Tenant spaces, Tenants’ cleaning vendor must perform disinfectant cleaning in accordance with Federal, State and Local guidance. Upon completion, Tenant must provide notice to Landlord.

Please submit to the management office your cleaning vendors’ updated cleaning protocols in accordance with COVID-19 guidance.

If a Tenant has a positive case, Tenant should immediately notify Landlord. A cleaning of the Tenant space will be required.

1

3

2

TENANT CLEANING IN THE EVENT OF A POSITIVE CASE: FOR SPACES CLEANED BY TENANT CLEANING VENDOR

ENGINEERING STAFF

The Related Beal engineering team will wear PPE

during all shifts in accordance with government

guidelines.

Related Beal engineering staff has been educated

and will follow all of the guidelines.

If any of the Related Beal team members experience COVID-19 symptoms, they will immediately leave

the Building and follow proper isolation, and

disinfectant protocols will be implemented

immediately by Related Beal Management.

15

HVAC PROTOCOLS

16

Ventilation systems will be set to operate with the maximum amount of outside air to provide increased

frequency of air changes in occupied spaces throughout the building.

Operation of the HVAC systems will follow guidance from ASHRAE and CDC.

1

2

All HVAC filters have been replaced for air handling systems prior to and throughout the Essential Services Order.

Filters are routinely checked and replaced at appropriate frequency intervals.

3

TENANT COMPLIANCE –FEDERAL, STATE & LOCAL REQUIREMENTS

17

Commonwealth of Massachusetts - Compliance Requirements

The State of Massachusetts has set forth a Reopening Massachusetts plan which outlines the various responsibilities for companies to comply with prior to reopening.

All companies will need to meet the self-certification requirements prior to reopening. The guidance includes a COVID-19 control plan template, a Compliance attestation poster and Employer and Worker posters.

The state has also developed Sector-specific protocols and best practices for Office Spaces include safety standards and checklists.

All information can be found on the State’s website at:



GLOSSARY

18

Please visit the links below for frequently asked questions regarding FedEx, UPS and USPS deliveries:

FedEx: https://www.fedex.com/en-us/coronavirus.html

UPS: https://www.ups.com/us/en/about/news/important-updates.page

USPS: https://faq.usps.com/s/article/USPS-Coronavirus-Updates-for-Business-Customers

Links to Helpful Federal Resources and Guidelines:

https://www.cdc.gov/coronavirus/2019-nCoV/index.html

https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/cloth-face-cover.html

https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/social-distancing.html

https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html

https://www.who.int/emergencies/diseases/novel-coronavirus-2019

https://www.nga.org/coronavirus/

https://www.fedex.com/en-us/coronavirus.html

https://www.ups.com/us/en/about/news/important-updates.page

https://faq.usps.com/s/article/USPS-Coronavirus-Updates-for-Business-Customers

https://www.cdc.gov/coronavirus/2019-nCoV/index.html

https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/cloth-face-cover.html

https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/social-distancing.html

https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html

https://www.who.int/emergencies/diseases/novel-coronavirus-2019

https://www.nga.org/coronavirus/

GLOSSARY

19

Building Engines Work Order System:https://www.buildingengines.com/login

Additional Cleaning Resources:C&W Cleaning Protocols

Property Website:www.presidentsplacequincy.com

Links to Helpful State Resources and Guidelines:



https://www.mass.gov/doc/reopening-massachusetts-phase-one-summary/download

https://www.mass.gov/doc/covid-19-reopening-control-plan-template/download

https://www.mass.gov/doc/compliance-attestation/download

https://www.mass.gov/doc/employer-reopening-poster/download

https://www.mass.gov/doc/employee-reopening-poster/download

https://www.mass.gov/lists/safety-standards-for-office-spaces

https://www.buildingengines.com/login

http://www.presidentsplacequincy.com/



https://www.mass.gov/doc/reopening-massachusetts-phase-one-summary/download

https://www.mass.gov/doc/covid-19-reopening-control-plan-template/download

https://www.mass.gov/doc/compliance-attestation/download

https://www.mass.gov/doc/employer-reopening-poster/download

https://www.mass.gov/doc/employee-reopening-poster/download

https://www.mass.gov/lists/safety-standards-for-office-spaces

20

THANK YOU FOR YOUR CONTINUED COOPERATION TO ENSURE THE HEALTH AND SAFETY OF ALL OUR TENANTS, EMPLOYEES & VISITORS

quincy college€¦ · thomas e. fitzgerald, m.d. gregory m. hanley reverend james f. hawker quincy...

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