quick start guide shipment booking · 2. access shipment booking task in mbs 1) to do task...

QUICK START GUIDE – SHIPMENT BOOKING

© METRO Sourcing International Limited. Classification level: public 1

INTRODUCTION TO SHIPMENT BOOKING

© METRO Sourcing International Limited 2

Supplier will receive email notification to request them to submit shipment booking when it is 18 calendar days

(in normal case) prior to order ETD.

Supplier should submit Shipment Booking for the order deliveries through MBS as soon as possible after receiving

the email notification in order to prevent any shipment delay.

Order deliveries can be booked for shipment only when

• Purchase Order is accepted

• Quality Control Inspection of the order delivery is passed (if required)

• Laboratory Testing of the article is passed (if required)

• Valid Audit Result / Report is available for the Production Factory (if required)

• Shipment Booking Date is less than or equal to 18 calendar days prior to order ETD

After Supplier has completed Shipment Booking in MBS, Shipment Order (SO) is generated and METRO

SOURCING’s appointed forwarder will release the booking confirmation details to Supplier.

TABLE OF CONTENTS.

© METRO Sourcing International Limited 3

1. HOW TO ACCESS METRO BUYING SYSTEM?

2. ACCESS SHIPMENT BOOKING TASK IN MBS

3. GROUPING DELIVERIES INTO ONE SHIPMENT BOOKING

4. BOOK SHIPMENT

5. REVIEW / REVISE SHIPMENT BOOKING DETAILS

1. HOW TO ACCESS METRO BUYING SYSTEM?


1. Access METRO Buying System via below website

https://webapps.metro-sourcing.hk/login.html

2. For China users, please go to our China website

https://webapps.metro-sourcing.cn/login.html

which has better performance if you are accessing from China

3. Input your User Name (your login email) and Password, then

click “Log In”.

Tips

• If you do not have MBS user account, please click “New User

Registration” to register a user first. Details refer to this guideline

https://mgb.supplychain-guide.info/QSG013.pdf

• If you forgot login password, please click “Forgot password?” to

reset your password. Details refer to this guideline

https://mgb.supplychain-guide.info/FAQ008.pdf

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Access the tasks via TO-DO tasks


There is an event task “Supplier Book Shipment” to

remind you to submit shipment booking.

This event will appear when there are order deliveries

which meet a defined period of days before ETD

(normally 18 days).

Shipment Booking is allowed for the order deliveries if

• Purchase Order is accepted

• Quality Control Inspection is passed (if required)

• Laboratory Testing of the article is passed (if

required)

• Valid Audit Result / Report is available for the

Production Factory (if required)

Steps:

1. Please access “TODO” sliding bar on the left to

show the list of all outstanding tasks

2. Click on “Supplier Book Shipment” Task.

3. Select target Order Deliveries, choose

“Supplier Book Shipment” action and click

Action button .

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Without going to the “To-Do” task list, you can go to module “Shipment Booking” directly, click

“New” button and select the order deliveries which you would like to submit shipment booking.

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3. GROUPING DELIVERIES INTO ONE SHIPMENT BOOKING

Supplier can group order deliveries into a single

shipment booking if the criteria below are the same:

- Customer

- Port of Loading

- Delivery Location

- Transport Method

- Forwarding Agent

To submit shipment booking

1. Select the order deliveries that can be grouped

into a single shipment booking.

2. Choose “Supplier Book Shipment” in action

menu and click Action button .


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4. BOOK SHIPMENT

1. Select “Service” in “General Information” from

below list:

FCL (Full Container Load)

FTL (Full Truck Load)

LCL (Less Container Load)

LTL (Less Truck Load)

2. System will default the “Supplier Address” in

“Shipment Address” section. Supplier can

revise the default “Supplier Address” if

necessary.

3. if “Service” in General Information is selected

with FCL, Supplier should provide the container

type and how many containers under the section

“Container Information”

Add “Container Information” record

Click “+” button to add new record(s);

Input “*” in “Container Size” field to select target

Container Size;

Click List Box button of “Container Type” to

select “General Container” or “Hanging

Garment Container”;

Input “No. of Container(s)” required for this

Container Size.

Delete “Container Information” record

To delete wrong “Container Information” record,

tick “Check Box” in 1st column and click

“Delete” button


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4. BOOK SHIPMENT

4. Click on the “No.” under “Booking Line

Information” section for each Booking Line to

input “Book” data for each Booking Line in

“Booking Line Details” section.

5. Input “HS Code” if it is missing for the Booking

Line.

Input “UN Dangerous Code” for the Booking

Line if the product is a dangerous goods.

6. Input “Further Remarks” for the Booking Line if

necessary.

7. Supplier can also click “NEXT BOOKING LINE”

or “PREVIOUS BOOKING LINE” button to

navigate to the Next Booking Line or Previous

Booking Line respectively.

8. After navigating to the Last Booking Line, the

“SUBMIT” button will be enabled and supplier

can click this button to submit the Shipment

Booking after inputting data for all Booking

Lines.


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Important Note:

Information data on section “Booking Line Details”

refers to only 1 booking line on section “Booking

Line Information”.

You have to complete input for all booking lines

before you can submit the booking.

4. BOOK SHIPMENT

9. A message is displayed at the top of the page if the

Shipment Booking is submitted successfully.

10. Supplier should record the SO Number generated for

reference later.

11. Supplier is required to complete shipment booking

• 7 days prior to initial ETD for Sea or Rail

Shipment Order;

• 2 days prior to initial ETD for Road Shipment

Order.

12. After Supplier has completed Shipment Booking in MBS,

Shipment Order (SO) is generated and METRO

SOURCING’s appointed forwarder will release the booking

confirmation details to Supplier.

13. Information and contact details of the Forwarding Agent

can be found from the “Addresses” section of the

Purchase Order (PO). You can refer to section 5 of below

guideline on the procedure to browse the details of the PO:



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After submission of Shipment Booking, you can go to module “Shipment Booking” and click

“Search” button to review the Shipment Booking details.

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1. Go to “Enquiry Criteria” section and select the

“Shipment Order Number” from the list and enter

the shipment order number , e.g. B20-006380

2. Click “GO” button to search the Shipment Order.

3. Click the “Shipment Order Number” link in

“Enquiry Result” section to review the Shipment

Booking Details.

4. If you need to revise the Shipment Booking

details, please contact the Forwarding Agent to

update the Shipment Booking immediately.

5. Information and contact details of the Forwarding

Agent can be found from the “Addresses” section

of the Purchase Order (PO). You can refer to

section 5 of below guideline on the procedure to

browse the details of the PO:



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CONTACT Support Centre METRO Sourcing International Limited 20/F, Skyline Tower, 39 Wang Kwong Road Kowloon Bay, Kowloon, Hong Kong T +852 2738 4145 E [email protected]

www.metro-sourcing.hk


quick start guide shipment booking · 2. access shipment booking task in mbs 1) to do task...

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