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Dear Camp Promoter,

TCBA’s Summer Camps are coming! From June 4-7 hundreds of children and young people will descend upon Baptist Hill Assembly in Mt. Vernon to have fun and learn about the God Who loves them. Our theme this year is “LEGACY”, taken from Psalm 100:5: “Fo r the Lo rd is go o d, and his faithful love endures forever; his faithfulness, through all generations. In these chaotic times, children and young people need to know that God’s love will never fail them. At camp this year, they will learn about God’s love and how they can respond to it. Enclosed in this packet you will find: Special Instructions for Camp Promoter (pg.2) Parent/Guardian Letter (pg.3) Camper Registration (pg.4) Health Information (pg.5) Medication Information (pg.6) What should I bring to Camp (pg.7) Cabin Leader & Junior Cabin Leader FAQs (frequently asked questions) (pg.8) Camp Leader Application (pg.9-10) Church Worksheet (pg.11) Instructions for what to look for when checking for head lice (pg.12) Head lice check sheet (pg.13) Camp Promotional Poster (pg.14)

Please read very carefully and have the parents complete the forms for their children. Notice the different deadline dates for campers and Camp Leaders.

The information sheets should be kept for future reference. Registration is to be done online at www.tcsba.com in which the CHURCH PROMOTER WILL COMPLETE and all camper and Camp Leader paper forms will be turned in at Camp during check in . Campers w il l need to turn their camp fees into their church camp promoter before camp begins. Camp Fees: $100 per camper. The church will write 1 check to the Association office prior to camp. Please include a copy of the Church Worksheet. I f you hav e any qu est ion s or concerns, feel free to contact us. Our contact information is listed below.

Please arrive June 7th by 5:00pm for the BBQ/outdoor concert and plan to stay for the BMX demonstration by REAL ENCOUNTER Ministries. Campers will be dismissed by 7:00 pm.

w h a t ’ s i n s i d e

f o r t h e c h u r c h Camp Promoter letter (pg.1)

Special Instructions for Camp Promoter (pg.2)

Church Worksheet (send copy to TCBA

with your church’s check) (pg.11)

Instructions for what to look for when checking for head lice (pg.12)

Head lice check sheet (pg.13)

Camp Poster (pg.14)

f o r p a r e n t s / g u a r d i a n s a n d c a m p e r s Parent/Guardian Letter (pg.3) provide copies for each child.

Camper Registration Form (pg.4) use only the enclosed forms; paper forms must

be turned in to camp promoter. Health Information Form (pg.5)

provide copies for each child.

Medication Information Form (pg.6) provide copies for each child. What should I bring to camp? (pg.7) provide copies for each child.

for leaders (Cabin & Jr cabin Leaders & ALL other

adults staying over night at Baptist Hill)

Cabin Leader & Junior Cabin Leader FAQs (frequently asked questions) (pg. 8)

provide copies for each Cabin Leader member.

Camp Leader Application (pg.9-10) provide a copy for each Cabin Leader member. paper forms must be turned in to camp

promoter.

i m p o r t a n t d a t e s May 1: Mandatory Leaders Meeting

(cabin and junior cabin leaders)

6:30 pm, Hopedale Baptist May 2: Camp Leaders Online

Registration due May 4: Camper Online Registration

due (Cost: $100 per camper) June 4: First Day of Camp June 7: 5:00 pm Family BBQ/

Outdoor Concert 6:00 BMX demonstration by REAL ENCOUNTER

7:00 Dismissal

QUICK REFERENCE FOR COORDINATORS

Q U E S T I O N S ? T C B A M i n i s t r y C e n t e r

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Thank you for being the Summer Camp contact person for your church. Your role is to make sure that the appropriate forms are given to the right people and to handle the collection of forms and camp fees in your church as well as their timely delivery!

W H O I S T H I S C A M P F O R : We will be holding TWO camps at the same time, at the same place, just like last year. The Children’s Camp is for children who have completed grades 3rd -5th. The Junior High Camp is for youth who have completed grades 6th-8th for the 2017—2018 school year.

A B O U T T H E F O R M S : In order to help you with this task, we have enclosed master copies of all forms in this packet. Please make as many copies as you need. These forms are available as pdf files at www.tcsba.com. Registration is also to be done on the website by the Church Camp Promoter. Keep a list of campers for yourself as you collect forms and payments before entering online at www.tcsba.com. Please bring all camper and Camp Leader paper registration forms and turn in on the first day of camp.

MEDICATIONS: Please remind campers/parents that if their child will be taking medication at camp please send it in the prescription bottles (they may send only enough for the 4 days of camp) but our Nurses request that they be in the original prescription bottles and in a zip lock bag.

A B O U T T H E D A T E S , D E A D L I N E S , A N D R E G I S T R A T I O N F E E S :

The fee is $100 for campers registered by May 4, 2018, unless we are at capacity. After the camp is full, we cannot accept any other applications, so you are urged to get them in as early as possible. This w i l l a l low us to hav e room and group assignments made before campers begin to arrive.

Please collect all camp fees from campers then submit those to your church office and draft ONE check to: Tri County Baptist Association, PO Box 370 Nixa, MO 65714 prior to camp. P lease mak e a l l check s payable to Tri County Baptist Association . Please include a copy of the Church Worksheet.

Collect all camper paper forms and submit those online by the May 4,2018 deadline; bring paper forms on the day of camp for campers and Camp Leaders.

A B O U T C A M P L E A D E R S ( C A B I N L E A D E R S A N D J U N I O R C A B I N L E A D E R S ) :

Each church must send a CABIN LEADER (at least 18 years old) for every 5 boys and one for every 5 girls from your church. Please send appropriate leaders based on gender and age of campers that will be attending from your church. See “Cabin Leaders and Junior Cabin Leaders FAQs (frequently Asked Questions)” for requirements for Cabin Leaders and Junior Cabin Leaders.

Junior Cabin Leaders must be 14 years of age and have completed freshman year before June 1. Junior Cabin Leaders do not count toward the required Cabin Leaders from each church. Junior Cabin Leaders will be allowed to help lead and bunk in the Children’s Camp only.

All Cabin Leaders and Junior Cain Leaders must attend the Camp Orientation Meeting before camp , to be held on Tuesday, May 1st at 6:30 pm at Hopedale Baptist Church 5370 N. State Hwy NN, Ozark.

Feel free to contact us if you have any questions or concerns.

Camp Leader Applications are included along with Camp Leader Information sheets.

ALL CAMP LEADER APPLICATIONS must be registered online by May 2, 2018.

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March 1, 2018

Dear Parent/Guardian,

LEGACY is coming! This year Tri-County Baptist Association’s Summer Camps will

be held June 4—7 at Baptist Hill Assembly. All that week, we’ll be celebrating

Baptist Hill Assembly’s 100th anniversary and we hope your child can be a part of

this special event.

Our theme verse is Psalm 100:5, “For the Lord is good, and his faithful love

endures forever; his faithfulness, through all generations.” In this day when

there seems to be so much chaos in the world around us, it is important that

children and young people know that God’s love never fails. We pray that at camp this year your child will not

only learn about God’s love but will have an personal, real encounter with His love.

On the last night of camp (Thursday), we’ll have a

special closing celebration that we hope you can attend:

a cookout, outdoor concert and a BMX demonstration

by REAL ENCOUNTER Ministries. It will be a fun evening

and something your child won’t want to miss. The

cookout is from 5:00-6:00 p.m. and the motorcycle stunt

performance will begin around 6:00. DON’T FORGET TO BRING LAWN CHAIRS OR BLANKETS. We should be

finished no later than 7:00 p.m.

In addition to this letter, you will find enclosed a Camper Registration Form, Camper Health Information and

Medication Sheet. Please read and complete the forms very carefully for your child. Also, notice deadline

dates and camper costs.

The information sheets should be kept at home for future reference. Registration is available online at

www.tcsba.com in which your CHURCH PROMOTER WILL COMPLETE. Campers will need to turn their camp

fees into their church camp promoter before camp begins.

Camp dates: June 4-7, 2018.

Camp fees (includes lodging, meals, snacks, activities, recreation, T-shirt): $100 per camper

Camper registration deadline: May 4, 2018.

If you have any questions or concerns, feel free to contact us. Our contact information is listed below.

Rev. Phillip Shuford

Director of Missions, Tri-County Southern Baptist Association Tri-County Southern Baptist Association 239 East Downing Street Nixa, Missouri 65714 (417) 725-8825 www.tcsba.com

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CAMPER INFORMATION

Camper Name: Male Female (First) (Last)

Date of Birth: School District: _______________________________

Grade Just Completed: 3rd

4th

5th

6th

7th

8th

PARENT/CONTACT INFORMATION

Parent/Guardian: Relationship:

Address: City: State: Zip:

1st Contact Phone #: 2nd Contact Phone #: ______________________

Once at camp, your child will not be allowed to leave without written permission of a parent or guardian. (ID will be required) Please list here who has permission to take your child from camp:

Name: Relationship: Phone:

Name: Relationship: Phone:

MEDICAL INFORMATION

Is the child under a doctor’s care at present? Yes No

Condition:

Will your child be taking medicine at camp? Yes* No (Must be listed on separate medication form included.)

*ALL medications MUST be checked in with the nurse upon the arrival to camp.

* ALL medication MUST be in original bottles!

List any physical disabilities that would keep your child from participating in camp activities:

In the event of an emergency, if parent or guardian cannot be reached, call:

Name: Relationship: Phone:

Name: Relationship: Phone:

PERMISSION/CONSENT Your signature gives permission for camp Cabin Leader to seek emergency medical treatment if needed. Furthermore, your signature acts as consent for your child to participate in the activities marked in the Release Box above. Parent/Guardian Signature: ____________________________________________________________

Register online at www.tcsba.com

m m / d d / y y

( C I R C L E O N E )

Children’s Camp-completed 3rd-5th

Jr High Camp-completed 6th-8th

IMPORTANT

________________

Release for Activities: Please check the following activities that your child may participate in. If you DO NOT mark swimming, your child will NOT be allowed in the swimming pool!

Release for Images: TCBA camp Leader may take photographs or make audio/video recordings of campers and Cabin Leader while at camp. In addition images may be used in advertising, promoting and publications for TCBA Camp.

Yes, my child may be photographed.

NO, my child CANNOT be photographed.

R E G I S T R A T I O N D E A D L I N E May 4, 2018

C A M P F E E S

$100 Forms and payment shall be

given to your church camp promoter!

T-SHIRT SIZE (circle one)

YOUTH: S M L

ADULT: S M L XL XXL 3X

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HEALTH INFORMATION

FORM MUST BE COMPLETELY FILLED OUT AND SIGNED BY PARENT/GUARDIAN Complete and return with registration

Church group you came with_________________________________________________________________

CAMPER INFORMATION Name______________________________________________________ Date of Birth_____/_____/_____ Address (street, apt, route, box)________________________________________________________________ City______________________________________ State____________ Zip Code_____________________ Home Phone(_____)_________________________ Business Phone(_____)______________________ MEDICAL INFORMATION In case of emergency notify___________________________________________________________________ Phone(_____)__________________ Friend________ Neighbor________ Relative________ Health History (Answer yes or no; please do not check or leave blank.) ADS/ADD/ADHD________ Kidney Trouble__________ Stomach Trouble__________ Asthma________ Heart Trouble__________ Appendectomy__________ Seizures________ Diabetes________ Ear Trouble__________ Bladder Problems________ Emotional Difficulties__________ Sleep Walking__________ MEDICATION: IF YOUR CHILD TAKES MEDICATION PLEASE FILL OUT THE FOLLOWING MEDICATION FORM. Other____________________________________________________________________________________ List any allergies____________________________________________________________________________ Any special instruction ______________________________________________________________________ Activities to be restricted from_________________________________________________________________ Date of last tetanus shot_____/_____/_____ PERMISSION GRANTED In case of emergency I hereby give my permission to the physician (selected by the camp) to secure proper treatment for illness or injury to my child; permission for the camp nurse to administer treatment for minor illness or injury; Yes_____ No_____. Signature of Guardian X__________________________________________________ Date_____________

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Camper’s Name_____________________________________________

Medication Dosage Time of Day

Signature of parent or guardian: ___________________________________________________________

MEDICATION INFORMATION

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WHAT TO BRING: Bedroll (sleeping bag or sheets and blanket) and pillow; Bible, notebook, toiletries, swimsuit, and cover up, SUNSCREEN and light jacket. BRING TENNIS SHOES for recreation and hiking at Baptist Hill. Flip flops can be worn to worship service. DRESS CODE: Baptist Hill Assembly is a Christian camp, which maintains high standards of conduct. Campers must dress respectably and attractively and uphold these standards. Campers may NOT wear tube tops, halters, spaghetti straps, transparent clothing, or apparel that exposes torso below the shoulders. All shorts must be mid-thigh in length. Skirts and dresses should reach the top of the kneecap. Prohibited is apparel displaying pictures, trademarks, or advertising of tobacco products, beer, alcoholic beverages, controlled substances, rock groups, or message with non-Christian themes. Biker shorts may be worn if appropriate shorts are worn over them. Shoes and shirts must be worn at all times outside the cabins, except while swimming. Cover-ups must be worn over bathing suits going to and from the swimming pool. Females will wear t-shirts over two-piece or cutout bathing suits while swimming. Males may not wear tight fitting or brief type swimming suits. T-shirts can be worn over bathing suits to help prevent sunburn. RESTRICTIONS:

The use of tobacco of any kind is not permitted on Baptist Hill. Persons using or possessing alcoholic beverages, illicit drugs or unwholesome reading material while a guest at Baptist Hill will be asked to check out and forfeit any right to a refund. Firecracker and firearms or weapons of any nature are strictly forbidden.

Cell Phones, MP3 players, iPod etc. are not allowed at camp.

Snacks are provided each afternoon and evening, so we ask that snacks not be brought to camp. (If snacks are necessary due to health condition please discuss with the camp nurse).

DORMITORY AND CABINS: Linens are not furnished in any of the accommodations. Campers should bring their own sleeping bags or sheets, pillows, pillowcases, blankets, towels, washcloths, and toilet articles. Ask your child to take care of clothing, bedding, etc. while at camp. We are not responsible for lost items. All items left at Baptist Hill will be discarded. SERVICES AND CLASSES: Bible and Notebook. Clean and appropriate dress is expected for worship. GIFT SHOP: The Gift Shop at Baptist Hill will be open during our week of camp. If your child would like to shop they will need to bring their own money. FINAL NIGHT: Parents/guardians are invited to come and enjoy an outdoor BBQ meal beginning at 5:00 pm. Bring your lawn chairs or blankets for the “ REAL ENCOUNTER” BMX demonstration.

REGISTRATION CHECK-IN: Monday, June 4 from 1:00 – 2:00 pm (but no earlier than 1:00—entrance not permitted before)

DISMISSAL: Thursday, June 7 at 7:00 pm

Q U E S T I O N S ? T C B A M i n i s t r y C e n t e r

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TO: Cabin Leaders , Junior Cabin Leaders: We are so thankful that you are giving your time to serve our Lord this summer at camp! YOU may be the most important person at camp for that child or young person who God is seeking out.

1. What are the qualifications to be a Cabin Leader?

Age: 18 years or older, finished high school

Character traits: spiritually mature; Christ-like interacting with others; a team player; responsible; positive; patient; flexible

Responsibilities: Live in a cabin with the campers in your group. Be sensitive to the individual needs of each camper within your group. Know the plan of salvation and be able to share it with a child. Lead Devotions and discussions. Supervise Junior Cabin Leaders. Be responsible to send those campers to the nurse who need medication. Help campers to share what they have learned and experienced with other campers. Assist campers with belongings, lost-and-found, trash pick-up, etc. Know and participate in the daily activities. Ensure campers are safe (Properly hydrated, activity areas are free of hazards, etc.) Participate in clean up at the end of the week. Help campers follow camp rules—and be an example by doing the same!

2. What are Junior Cabin Leaders? Junior Cabin Leaders serve in Children’s Camp. They must be 14-17 years of age and completed their freshman year by June 1. They will assist Cabin Leaders with their duties and help the kids in their cabin grow closer to God.

3. Is there an orientation meeting? Yes! We ask all Cabin Leaders & Junior Cabin Leaders to attend the MANDATORY orientation meeting on Tuesday evening May 1st, at 6:30 pm at the Hopedale Baptist Church 5370 N State Hwy NN Ozark. This is the BEST place for you to know specifics—things you need to know—about camp.

4. Is there an application form to serve as Cabin Leader? ALL Camp Leaders must fill out a CAMP LEADER APPLICATION (included) and have it signed by their pastor (even if they’ve served before!) Deadline for entering these forms: May 2, 2018.

5. Do Junior Cabin Leaders attend free? Junior Cabin Leaders pay a fee of $50. This helps us keep costs to individual campers as low as possible. Some churches may offer to pay this fee to have Junior cabin leaders go with their campers; check with your church.

6. When does camp start, and when is it over? Campers should arrive at Baptist Hill on Monday June 4, between 1:00 p.m. and 2:00 p.m. (but no earlier than 1:00—entrance not permitted before). Camp ends on June 7 at 7:00 pm.

7. What age of child can attend? We go by school grade. Children’s Camp is for those who have completed grades 3 —5. Junior High Camp is for those who have completed grades 6—8.

8. What should I bring? Bible, bedding, towels and washcloths, personal care items (toothbrush, etc.) clothing for 4 days and extra shoes for water events!

9. What about cell phones? We do not permit campers to bring cell phones. Cabin Leaders are welcome to have their cell phones at camp. However, we ask that Cabin Leaders keep their use of cell phones to a minimum! We don’t want you to miss opportunities to share God’s love with the kids He has placed in your care for the week. This includes refraining from using your cell phone during worship. And please DO NOT allow a camper to use your phone to make a call home or to take pictures.

10. What do I do if a camper wants to make a phone call? PLEASE be considerate of your Camp Director and make them aware if a situation is urgent enough to require a camper calling home. Urgent calls from campers will be made if permitted by the Camp Director from the Camp Director’s Office. And, in the case of illness or injury, we need our Camp Director to make the phone call.

11. What is the dress code for campers and cabin leaders? To maintain an environment that encourages campers to draw close to God, TCBA’s camps require high standards of conduct. These standards apply to both Cabin Leaders and Junior Cabin Leaders. Campers, Cabin Leaders and Junior Cabin Leaders shall dress respectably and attractively. No shirts with sides cut out, spaghetti straps, transparent clothing, or apparel that exposes the torso below the shoulders. All shorts must be mid-thigh in length. Skirts and dresses should be modest in length. Apparel displaying pictures, trademarks, or advertising of tobacco products, alcoholic beverages, controlled substances, or messages with non-Christian themes is PROHIBITED. Shoes and shirts must be worn at all times outside the cabins. Clothing, robes or any other non-transparent apparel must be worn over swim suits going to and from the swimming pool for ALL campers and Cabin Leaders. Females will wear dark colored T-shirts over two-piece or cut-out swim suits while swimming. Males may not wear tight-fitting or brief-type swim suits.

11. Will I lead Bible studies? Every Cabin Leader should be prepared to lead a devotional time at the end of the day with their cabin, giving their campers an opportunity to ask questions about God and their relationship with Him. Devotional guides are included in your camp booklet.

For the Lord is good, and his faithful love en-

dures forever; his faithfulness, through

all generations. Psalm 100:5

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P E R S O N A L I N F O R M A T I O N

Name: T-Shirt : (First) (MI) (Last) (Adult Unisex T-Shirts)

Address: E-Mail:

City: State: Zip:

Home phone: Cell phone: Church:

Date of Birth: Gender: Male Female

M E D I C A L I N F O R M A T I O N a n d E M E R G E N C Y C O N T A C T

Are you under a doctor’s care at present? No Yes why?

Doctor’s Name City, State

Do you have health insurance? Yes No Company:

Will you be taking medicine at time of camp? Yes No

If yes, please list all medications.

Allergies to food or medication? If yes, list:

Do you have any physical disabilities that would keep you from active sports participation? If yes, please list them:

Name: Relationship: Phone:

Name: Relationship: Phone:

AGE: Male or Female (circle)

AGE: Male or Female (circle)

AGE: Male or Female (circle)

(**Note: A criminal background check WILL BE conducted on ALL Camp Leaders aged 18 and older )

Signature: Date: **(Junior Cabin Leader ‘s Parent/Guardian must sign for minor)**

**Junior Cabin Leader PARENTS/GUARDIANS: Your signature also gives permission for TCBA Camp Cabin Leader to seek emergency medical treatment

if needed for your minor child while at camp.

P L E A S E N O T E We MUST have an online registration on file. Give paper form to your Camp Promoter to bring to Camp.

D E A D L I N E May 2, 2018

F E E S Junior Cabin Leaders:

$50 per person

O R I E N T A T I O N Tuesday, May 1 at 6:30 pm Hopedale Baptist.

MANDATORY MEETING

I prefer to serve as Children’s cabin leader Jr High cabin leader worship leader junior cabin leader (children’s camp) kitchen staff activity leader camp medical personnel Bible study leader recreation leader other leadership __________________________

For the Lord is good, and his faithful love endures forever; his faithfulness, through all generations.

Psalm 100:5

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We consider ALL Camp Leader positions at camp to be a ministry because each leader has an impact on the children and teens at camp in some way. Why do you want to serve at TCBA’s Summer Camp?

Give a brief account of your Christian experience (i.e. why you accepted Christ as your Savior, what that means to you, how you live and follow Christ, etc.):

M A N D A T O R Y P A S T O R R E C O M M E N D A T I O N

My signature below signifies that I know this individual and believe his/her character is such that he/she will be an outstanding

representative of our church and will serve as a positive role model for children at Tri-County Baptist Summer Camp.

Pastor’s Signature: Date:

Church: Phone #:

For the Lord is good, and his faithful love endures forever; his faithfulness, through all generations.

Psalm 100:5

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TCBA Summer Camp Church Worksheet

Church Name:___________________________________________________________________________________

Pastor/Children’s Leader:__________________________________________________________________________

List Campers first then Adults (include non-camper children with Leader). Mail a copy of this with your church check!

Signature of Leader: _____________________________________________________________________________

Number of Campers:___________ Boys: ______________Girls:_____________ Total:________________________

Number of Adults: ______________________________________ Total Amount Enclosed:____________________

Name Male/Female Adult/Non Camper

Grade finished Amount Paid Medication Y/N

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INSTRUCTIONS FOR WHAT TO LOOK FOR

WHEN CHECKING FOR HEAD LICE

Pediculosis, or head lice, is a condition that each year affects approximately six to twelve million children between the ages of three and 12 years of age, and about one in every 100 elementary school children.

Head lice are parasites that are generally found on the scalp, around the ears, and at the back of the neck. The adult louse is about the size of a sesame seed, and can be a reddish brown color. Eggs, or nits, are smaller and silver in color.

Because of the small size of head lice and their resemblance to dandruff, it is not uncommon for patients to receive a delayed diagnosis or misdiagnosis. Diagnosis is usually made on the basis of symptoms and confirmed through the identification of a live louse on the head. Identification of a nit is not confirmation or a live infestation.

Dead eggs and the remnants of hatched eggs remain firmly glued onto the hair for several weeks.

The most common symptom of head lice is head scratching, particularly at night, although red bite marks may also be noticed.

Treatment: If you suspect your child has head lice, the child should be examined by your health care provider. Nit

picking with a fine-tooth comb along with safe and effective products are available, both over the counter and by

doctor’s prescription, for treatment of the problem. It is important to follow the directions carefully. You can use

olive oil as well. Saturate the hair with olive oil and cover with a plastic shower cap or a plastic bag for several

hours or overnight. With olive oil still in hair, comb all nits out of hair then wash with an oil removing agent, such

as dawn soap, then hair can be rewashed with shampoo. Blow dry hair very well. The heat can help kill the nits

and lice. Parents should also wash in hot water or dry-clean all recently worn clothing, hats, used bedding, and

towels. Personal care items such as combs, brushes and hair clips should also be washed in hot water. All

backpacks, purses, stuffed animals and other non-washable items can placed in a plastic bag and kept closed for

two weeks. All carpets and furniture should be vacuumed as well. Everyone in the household should be checked

for lice/nits and treated as needed.

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Head Lice Check Sheet

Church_____________________________ Contact Person_________________________ Phone_________________

LICE POLICY: Children should be check Sunday, June 3rd and rechecked Monday June 4 prior to camp. If they are found to have lice we ask that they be sent home prior to camp to be treated and we welcome them to come back to next years camp. Signature of Person responsible for head lice check ____________________________________________________________

Camper’s Name Lice (yes or no)

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