Capital Projects

Quarterly Status Report 2nd Quarter FY2018: October 01 – December 31, 2017

Prepared for the March 07, 2018 SamTrans Board Meeting

San Mateo County Transit District

San Mateo County Transit District

QUARTERLY CAPITAL PROGRAM STATUS REPORT Status Date: December 31, 2017

TABLE OF CONTENTS

Capital Program – Budget Status Summary 1

Traffic Light Report 3

Vehicle Replacement Projects:

021500 - Replacement of 50 - 2003 Gillig Buses Project 5

021501 - Replacement of 55 - 2002 NABI Buses Project 5

100013 - Non-Revenue Service Support Vehicles Project 6

Information Technology Projects:

021505 – Replace & Upgrade Servers & Out of Warranty Equipment Project 6

Facilities / Construction Projects:

021111 – Bus Stop Improvement Project 7

021237 - San Carlos Transit Center Project 8

100018 - Lighting Upgrade at North Base and South Base Project 9

DBE Status Report 11

Definition of Terms 12

Performance Status (Traffic Light) Criteria 15

This page is intentionally left blank.

FY2013 FY2014 FY2015 FY2016 FY2017 FY2018

1. Revenue Vehicles Replacement $31,363 $2,092 $48,193 $35,312 $7,725 $0

2. Revenue Vehicle Support $949 $1,431 $1,883 $1,421 $1,451 $5,321

3. Information Technology $5,010 $5,659 $1,938 $5,775 $2,627 $2,878

4. Development $1,165 $786 $894 $2,350 $1,942 $1,502

5. Facilities/Construction $445 $297 $804 $1,190 $2,835 $7,282

6. Safety and Security $1,990 $1,000 $1,370 $1,830 $1,451 $0

7. Contingency $250 $250 $250 $250 $250 $250

$41,172 $11,515 $55,332 $48,128 $18,281 $17,233

Total Audited Expenditures by FY (2) $10,461 $33,281 $33,361 $12,778 $25,424.00 (3)

Some of the major projects completed or in progress include, but are not limited to the following:Business Optimization ProgramCentral Security Office Upgrade ProjectComprehensive Operational Analysis ProjectEmergency Operation Center Relocation ProjectFire Alarm System UpgradeImplementation of Hastus ATP, Minbus & GEO Scheduling and Operation ModulesNetwork Maintenance and Technology Refresh ProjectPhone System Replacement ProjectRadio Backbone Upgrade ProjectReceptionist Area Security Improvements ProjectReceptionist Area Security Replacement of 10 Paratransit Cutaway VansReplacement of 135 1993 Gillig BusesReplacement of 14 Paratransit VansReplacement of 19 - 2007 Eldorado Cutaway VansReplacement of 62 - 1998 Gillig BusesSafety-Risk Mngt Office Remodel ProjectSan Carlos Transit Center ProjectSouth Base Bus Washer ProjectSouth Base Generator Replacement ProjectTechnology Refresh ProjectsTransit Fleet Vehicle 2010 California Air Resource Board (CARB) Regulation Project

Total Board Approved Budget by FY (1)

SamTrans - Capital Program - Budget Status Summary

Programs

2nd Quarter FY2018 - October 01 to December 31, 2017

All Costs in $1,000's

(3) Expenditures shown have not been audited.

Note: (1) The "Total Board Approved Budget by FY" reflects the annual budget approved by the SamTrans Board

(2) "Total Audited Expenditures by FY" reflects total cost expended in the fiscal year; funding source for the expenditures could be from prior fiscal years.

Unspent budget in a fiscal year may be carried forward to subsequent budget years. of Directors for each fiscal year. This authorizes the amount that can be spent on projects.

FY2018 - Facilities/Construction was increased by $860K this quarter due to the increase in change order authority for the San Carlos Transit Center project.

Page 1

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Page 2

Oct 01, 2017 - Dec 31, 2017 SamTrans Quarterly ReportTRAFFIC LIGHT REPORT

Active Capital Projects

PageQ1 FY18 Q2 FY18 Q1 FY18 Q2 FY18 Q1 FY18 Q2 FY18 Q1 FY18 Q2 FY18

Vehicle Replacement Projects:

021500 - Replacement of 50 - 2003 Gillig Buses Project 5

021501 - Replacement of 55 - 2002 NABI Buses Project 5

100013 - Non-Revenue Service Support Vehicles Project 6

Information Technology Projects:

021505 - Replace & Upgrade Servers & Out of Warranty Equipment Project 6

Facilities / Construction Projects:

021111 - Bus Stop Improvement Project 7

021237 - San Carlos Transit Center Project 8

100018 - Lighting Upgrade at North Base and South Base Project 9

FUNDING

The following projects represent a sub-set of the total Capital Program and have been selected for inclusion into the Quarterly Report due to project value, operational significance, and/or impact on customers.

SCOPE BUDGET SCHEDULE

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Page 3

This page is intentionally left blank.

Page 4

(a)

(b)

(c)

(d)

(e)

(f)(g

) = (e

) + (f

)(h

)(i)

= (j

) - (h

)(j)

(k) =

(g) -

(j)

(l) =

(h) /

(j)

(m)

(n)

(o)

Proj

ect

No.

Proj

ect N

ame

Scop

e /

Issu

es /

Key

Act

iviti

esA

ppro

ved

Fund

ing

Orig

inal

Bud

get

App

rove

d C

hang

esC

urre

nt B

udge

tEx

pend

ed +

A

ccru

al T

o D

ate

Estim

ate

to

Com

plet

eEs

timat

e at

C

ompl

etio

nVa

rianc

e at

C

ompl

etio

n%

Exp

ende

d of

EA

CEs

t. Ph

ysic

al

% C

ompl

ete

Cur

rent

B

asel

ine

/ C

urre

nt

Star

t

Cur

rent

B

asel

ine

/ C

urre

nt

Fini

sh

Scop

e: P

rocu

re (5

0) re

plac

emen

t bus

es fo

r the

200

3 G

illig

Lo

w-fl

oor b

uses

that

hav

e re

ache

d th

e en

d of

thei

r use

ful l

ife.

The

new

bus

es w

ill m

eet t

he re

com

men

datio

ns fo

r veh

icle

ty

pe to

com

plem

ent t

he S

amtra

ns S

trate

gic

Pla

n (S

SP

). T

he

proj

ect a

lso,

pur

chas

es m

ajor

bus

com

pone

nts,

in a

ccor

danc

e w

ith F

TA a

llow

able

allo

wan

ce fo

r spa

re c

ompo

nent

s.

Issu

es: W

e ar

e cu

rren

tly p

rocu

ring

50 b

uses

inst

ead

of th

e 60

or

igin

ally

app

rove

d. T

he re

mai

ning

10

buse

s w

ill b

e ba

ttery

el

ectri

c bu

ses

and

will

be

proc

ured

und

er a

sep

erat

e pr

ojec

t.

Key

Act

iviti

esTh

is Q

uart

er:

(1) B

egan

cam

era

syst

em a

udit.

Nex

t Qua

rter

: (1

) Con

tinue

cam

era

syst

em a

udit.

Scop

e: P

rocu

re (5

5) re

plac

emen

t bus

es fo

r the

200

2 N

AB

I ar

ticul

ated

bus

es th

at h

ave

reac

hed

the

end

of th

eir u

sefu

l lif

e. T

he n

ew b

uses

will

mee

t the

reco

mm

enda

tions

for

vehi

cle

type

to c

ompl

emen

t the

Sam

trans

Stra

tegi

c P

lan

(SS

P).

The

pro

ject

als

o, p

urch

ases

maj

or b

us c

ompo

nent

s, in

ac

cord

ance

with

FTA

allo

wab

le a

llow

ance

for s

pare

co

mpo

nent

s.

Issu

es: A

dec

isio

n w

as m

ade

to p

urch

ase

the

buse

s pe

r the

Fi

xing

Am

eric

a’s

Sur

face

Tra

nspo

rtatio

n (F

AS

T) A

ct w

hich

al

low

s gr

ante

es to

pur

chas

e ro

lling

sto

ck a

nd re

late

d eq

uipm

ent f

rom

a S

tate

’s c

oope

rativ

e pr

ocur

emen

t con

tract

. Th

is a

llow

s th

e D

istri

ct to

pur

chas

e ve

hicl

es th

at m

eet p

rove

n de

sign

and

con

stru

ctio

n st

anda

rds,

as

wel

l as

conf

igur

e th

em

to th

e D

istri

ct’s

spe

cific

atio

ns, a

t hig

hly

com

petit

ive

pric

es.

Key

Act

iviti

esTh

is Q

uart

er:

(1) W

aite

d fo

r fin

al q

uote

from

New

Fly

er.

(2) O

btai

ned

auth

oriz

atio

n fro

m W

ashi

ngto

n D

OT

for

purc

hasi

ng w

ith o

ptio

ns.

(3) S

taff

Rep

ort a

nd R

esol

utio

n in

Dec

embe

r 201

7 A

gend

a R

evie

w.

Nex

t Qua

rter

: (1

) Obt

ain

final

quo

te fr

om N

ew F

lyer

. (2

) Feb

ruar

y 20

18 B

oard

revi

ew a

nd a

ppro

val.

VEH

ICLE

REP

LAC

EMEN

T PR

OJE

CTS

:

Sam

Tran

s - M

ajor

Cap

ital P

roje

ct -

Qua

rter

ly R

epor

t - Q

2 FY

2018

Oct

01,

201

7 to

Dec

31,

201

7

0215

01

Rep

lace

men

t of 5

5 -

2002

NA

BI B

uses

P

roje

ct

PM

- N

atal

ie C

hi

$48,

972,

000

$48,

972,

000

$0$4

8,97

2,00

0$4

4,71

3$4

8,92

7,28

7$4

8,97

2,00

0$0

0.09

%14

.9%

02/0

4/17

/02

/04/

17A

12/3

1/19

/12

/31/

19

0215

00

Rep

lace

men

t of 5

0 -

2003

Gill

ig B

uses

P

roje

ct

PM

- N

atal

ie C

hi

$32,

823,

000

$32,

823,

000

$0$3

2,82

3,00

0$2

5,83

4,57

903

/31/

18/

06/3

0/18

$6,9

88,4

21$3

2,82

3,00

0$0

78.7

1%98

.8%

01/0

1/16

/01

/01/

16A

Page 5

(a)

(b)

(c)

(d)

(e)

(f)(g

) = (e

) + (f

)(h

)(i)

= (j

) - (h

)(j)

(k) =

(g) -

(j)

(l) =

(h) /

(j)

(m)

(n)

(o)

Proj

ect

No.

Proj

ect N

ame

Scop

e /

Issu

es /

Key

Act

iviti

esA

ppro

ved

Fund

ing

Orig

inal

Bud

get

App

rove

d C

hang

esC

urre

nt B

udge

tEx

pend

ed +

A

ccru

al T

o D

ate

Estim

ate

to

Com

plet

eEs

timat

e at

C

ompl

etio

nVa

rianc

e at

C

ompl

etio

n%

Exp

ende

d of

EA

CEs

t. Ph

ysic

al

% C

ompl

ete

Cur

rent

B

asel

ine

/ C

urre

nt

Star

t

Cur

rent

B

asel

ine

/ C

urre

nt

Fini

sh

Sam

Tran

s - M

ajor

Cap

ital P

roje

ct -

Qua

rter

ly R

epor

t - Q

2 FY

2018

Oct

01,

201

7 to

Dec

31,

201

7

Scop

e: T

his

proj

ect t

o re

plac

e (7

) non

-rev

enue

sho

p,

faci

litie

s, a

nd fl

atbe

d tru

cks

that

sup

port

the

Bus

M

aint

enan

ce, F

acili

ties,

and

Fie

ld S

ervi

ces.

The

pro

ject

is

repl

acin

g (2

) 200

8 sh

op tr

ucks

, (4)

200

8 fa

cilit

y tru

cks

and

(1)

2008

flat

bed

truck

that

hav

e re

ache

d th

e en

d of

thei

r life

cy

cle.

Issu

es: N

one.

Key

Act

iviti

esTh

is Q

uart

er:

(1) R

ecei

ved

four

F25

0 an

d tw

o F3

50 tr

ucks

with

pow

er

optio

n up

grad

es. O

ne F

350

truck

is y

et to

be

rece

ived

. (2

) Beg

an c

oord

inat

ing

acce

ptan

ce o

f del

iver

ed v

ehic

les.

(3) C

ompl

eted

spe

cific

atio

ns fo

r RFP

(bui

ldou

ts).

(4) C

ontra

cts

and

Pro

cum

ent (

C&

P) w

orke

d w

ith L

egal

to

prep

are

invi

tatio

n to

bid

(IFB

) for

pub

lishi

ng fo

r bod

y bu

ildou

ts

of th

e se

ven

truck

s. T

his

is th

e se

cond

pha

se o

f the

pro

ject

.

Nex

t Qua

rter

: (1

) Rec

eive

rem

aini

ng o

ne F

350

truck

. (2

) Con

tinue

coo

rdin

atin

g ac

cept

ance

of d

eliv

ered

truc

ks.

(3) C

&P

to p

ost I

FB s

olic

itatio

n fo

r bod

y bu

ildou

ts o

f the

se

ven

truck

s.

Not

e: S

ched

ule

was

re-b

asel

ined

this

qua

rter.

Scop

e: T

his

proj

ect w

ill re

plac

e D

istri

ct’s

ser

vers

and

dat

a st

orag

e, c

opie

rs/p

rinte

rs, r

oute

rs a

nd s

witc

hes,

AC

, UP

S a

nd

othe

r app

lianc

es th

at a

re a

t the

end

of t

heir

expe

cted

ser

vice

lif

e an

d so

on to

be

out o

f war

rant

y. T

he p

roje

ct w

ill p

rocu

re

new

equ

ipm

ent t

o re

plac

e ol

d an

d ou

t of w

arra

nty

equi

pmen

t in

Cen

tral’s

Dat

a C

ente

r, N

orth

Bas

e, a

nd S

outh

Bas

e as

wel

l as

pro

fess

iona

l ser

vice

s fo

r set

up a

nd c

onfig

urat

ion.

Issu

es: N

one.

Key

Act

iviti

esTh

is Q

uart

er:

(1) P

rocu

red

addi

tiona

l ser

vers

, net

wor

k ro

uter

s an

d sw

itche

s to

repl

ace

the

out o

f war

rant

y eq

uipm

ent.

Nex

t Qua

rter

: (1

) Pro

cure

add

ition

al s

erve

rs, n

etw

ork

rout

ers

and

switc

hes

to re

plac

e th

e ou

t of w

arra

nty

equi

pmen

t.

$002

1505

Rep

lace

& U

pgra

de

Ser

vers

& O

ut o

f W

arra

nty

Equ

ipm

ent

Pro

ject

PM

- C

arl C

ubba

$4,5

79,0

00$9

95,0

00$3

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,000

12/3

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18

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1/14

/

07

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$4,5

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72.0

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23$4

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INFO

RM

ATI

ON

TEC

HN

OLO

GY

PRO

JEC

TS:

1000

13

Non

-Rev

enue

Ser

vice

S

uppo

rt V

ehic

les

Pro

ject

PM

- N

atal

ie C

hi

$428

,111

$428

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$0$4

28,1

11$1

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28,1

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07/0

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/01/

17A

08/3

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18

Page 6

(a)

(b)

(c)

(d)

(e)

(f)(g

) = (e

) + (f

)(h

)(i)

= (j

) - (h

)(j)

(k) =

(g) -

(j)

(l) =

(h) /

(j)

(m)

(n)

(o)

Proj

ect

No.

Proj

ect N

ame

Scop

e /

Issu

es /

Key

Act

iviti

esA

ppro

ved

Fund

ing

Orig

inal

Bud

get

App

rove

d C

hang

esC

urre

nt B

udge

tEx

pend

ed +

A

ccru

al T

o D

ate

Estim

ate

to

Com

plet

eEs

timat

e at

C

ompl

etio

nVa

rianc

e at

C

ompl

etio

n%

Exp

ende

d of

EA

CEs

t. Ph

ysic

al

% C

ompl

ete

Cur

rent

B

asel

ine

/ C

urre

nt

Star

t

Cur

rent

B

asel

ine

/ C

urre

nt

Fini

sh

Sam

Tran

s - M

ajor

Cap

ital P

roje

ct -

Qua

rter

ly R

epor

t - Q

2 FY

2018

Oct

01,

201

7 to

Dec

31,

201

7

Scop

e: T

his

proj

ect w

ill u

pgra

de a

nd re

plac

e bu

s st

op

amen

ities

and

enh

ance

bus

sto

p si

te in

frast

ruct

ure

resu

lting

in

a de

crea

se in

repa

ir an

d am

enity

repl

acem

ent c

osts

and

an

incr

ease

in ri

ders

hip

by p

rovi

ding

pat

rons

saf

e, c

lean

and

at

tract

ive

bus

stop

faci

litie

s.

The

scop

e in

clud

es p

rocu

rem

ent o

f new

, upg

rade

d, b

us s

top

benc

hes

and

trash

can

s. T

he im

prov

ed m

odel

s w

ill b

e co

mpr

ised

of p

owde

r coa

ted

stee

l to

with

stan

d ha

rsh

wea

ther

co

nditi

ons

and

vand

alis

m. B

oth

amen

ities

will

be

bolte

d to

a

conc

rete

sur

face

for s

tabi

lity.

Issu

es:

(1) D

elay

in p

roje

ct s

ched

ule

is d

ue to

del

ay in

the

prep

arat

ion

of s

peci

ficat

ions

for C

ontra

cts

& P

rocu

rem

ent (

C&

P).

Key

Act

iviti

es

This

Qua

rter

:(1

) Dev

elop

ing

new

spe

cific

atio

ns.

Nex

t Qua

rter

: (1

) Req

uest

for P

ropo

sal (

RFP

) for

new

spe

cific

atio

ns w

ill b

e de

liver

ed to

C&

P.

(2) A

dver

tise

for R

FPs.

$004

/30/

14/

TBD

19.0

%6.

1%01

/17/

12/

01/1

7/12

A$2

46,0

84

FAC

ILIT

IES

/ CO

NST

RU

CTI

ON

PR

OJE

CTS

:

0211

11$0

Bus

Sto

p Im

prov

emen

t Pro

ject

PM

- G

reg

Moy

er

$246

,084

$14,

919

$246

,084

$246

,084

$231

,165

Page 7

(a)

(b)

(c)

(d)

(e)

(f)(g

) = (e

) + (f

)(h

)(i)

= (j

) - (h

)(j)

(k) =

(g) -

(j)

(l) =

(h) /

(j)

(m)

(n)

(o)

Proj

ect

No.

Proj

ect N

ame

Scop

e /

Issu

es /

Key

Act

iviti

esA

ppro

ved

Fund

ing

Orig

inal

Bud

get

App

rove

d C

hang

esC

urre

nt B

udge

tEx

pend

ed +

A

ccru

al T

o D

ate

Estim

ate

to

Com

plet

eEs

timat

e at

C

ompl

etio

nVa

rianc

e at

C

ompl

etio

n%

Exp

ende

d of

EA

CEs

t. Ph

ysic

al

% C

ompl

ete

Cur

rent

B

asel

ine

/ C

urre

nt

Star

t

Cur

rent

B

asel

ine

/ C

urre

nt

Fini

sh

Sam

Tran

s - M

ajor

Cap

ital P

roje

ct -

Qua

rter

ly R

epor

t - Q

2 FY

2018

Oct

01,

201

7 to

Dec

31,

201

7

Scop

e: T

he S

an C

arlo

s Tr

ansi

t Cen

ter P

roje

ct w

ill c

reat

e a

mul

ti-m

odal

tran

sit c

ente

r to

serv

e th

e S

an C

arlo

s C

altra

in

Sta

tion

(the

Tran

sit C

ente

r) a

nd to

faci

litat

e im

prov

ed s

afet

y an

d co

nnec

tions

bet

wee

n S

amTr

ans

fixed

rout

e bu

s se

rvic

e,

Cal

train

com

mut

er ra

il, lo

cal s

huttl

es a

nd p

edes

trian

s an

d bi

cycl

ists

.

Con

stru

ctio

n of

the

Tran

sit C

ente

r, w

hich

will

be

loca

ted

Sou

th

of th

e ex

istin

g st

atio

n pa

rkin

g lo

ts, w

ill e

nabl

e th

e pr

oper

ty

unde

rnea

th th

e ex

istin

g lo

ts to

be

deve

lope

d w

ith h

ousi

ng,

reta

il an

d of

fice

com

mer

cial

use

s, a

nd w

ill s

uppo

rt tra

nsit

usag

e an

d in

crea

se p

edes

trian

acc

ess

at th

e st

atio

n.

Cur

rent

sco

pe in

clud

es: P

lann

ing,

Eng

inee

ring,

Con

stru

ctio

n an

d C

onst

ruct

ion

Man

agem

ent o

f the

sta

tion

park

ing

lot,

plus

A

dmin

istra

tion

and

Pro

ject

Ove

rsig

ht o

f the

San

Car

los

Tran

sit C

ente

r Pro

ject

.

Issu

es:

(1) P

roje

ct s

ched

ule

impa

cted

due

to d

elay

in re

ceiv

ing

the

Cal

trans

per

mit

for C

herr

y S

treet

impr

ovem

ents

. (2

) Pro

ject

EA

C h

as b

een

incr

ease

d by

$38

0K th

is q

uarte

r as

per t

he la

test

est

imat

e an

d is

gre

ater

than

Boa

rd a

utho

rized

am

ount

. (3

) An

addi

tiona

l $85

0K o

f fun

ding

will

be

need

ed to

com

plet

e th

is p

roje

ct.

Key

Act

iviti

es

This

Qua

rter

:(1

) Com

plet

ed la

ndsc

apin

g.(2

) Con

tinue

d pu

nch

list w

ork.

Nex

t Qua

rter

: (1

) Con

tinue

pun

ch li

st w

ork.

(2

) Wai

ting

to b

egin

Che

rry

stre

et in

ters

ectio

n w

ork.

(3) C

ompl

ete

cons

truct

ion.

($85

0,00

2)02

1237

San

Car

los

Tran

sit

Cen

ter P

roje

ct

PM

- R

afae

l Bol

on

$926

,059

$4,9

84,4

63$6

,154

,155

84.5

%10

/30/

12/

10/3

0/12

A

10/3

1/17

/07

/31/

1886

.9%

$7,0

80,2

14$6

,229

,925

$6,2

30,2

12$1

,245

,749

Page 8

(a)

(b)

(c)

(d)

(e)

(f)(g

) = (e

) + (f

)(h

)(i)

= (j

) - (h

)(j)

(k) =

(g) -

(j)

(l) =

(h) /

(j)

(m)

(n)

(o)

Proj

ect

No.

Proj

ect N

ame

Scop

e /

Issu

es /

Key

Act

iviti

esA

ppro

ved

Fund

ing

Orig

inal

Bud

get

App

rove

d C

hang

esC

urre

nt B

udge

tEx

pend

ed +

A

ccru

al T

o D

ate

Estim

ate

to

Com

plet

eEs

timat

e at

C

ompl

etio

nVa

rianc

e at

C

ompl

etio

n%

Exp

ende

d of

EA

CEs

t. Ph

ysic

al

% C

ompl

ete

Cur

rent

B

asel

ine

/ C

urre

nt

Star

t

Cur

rent

B

asel

ine

/ C

urre

nt

Fini

sh

Sam

Tran

s - M

ajor

Cap

ital P

roje

ct -

Qua

rter

ly R

epor

t - Q

2 FY

2018

Oct

01,

201

7 to

Dec

31,

201

7

Scop

e: R

epla

ce li

ghtin

g fix

ture

s in

favo

r of m

ore

ener

gy

effic

ient

and

env

ironm

enta

lly fr

iend

lier L

ED

ligh

ts. T

his

light

ing

upgr

ade

inte

nds

to c

over

all

Sam

Tran

s’ fa

cilit

ies

e.g.

N

orth

Bas

e, a

nd S

outh

Bas

e. Is

sues

: Non

e.

Key

Act

iviti

es:

This

Mon

th:

(1) R

ecei

ved

final

shi

pmen

t of L

ED

ligh

ting

fixtu

res.

(2) C

&P

issu

ed R

eque

st fo

r Pro

posa

l (R

FP) f

or in

stal

latio

n of

lig

htin

g fix

ture

s at

Nor

th B

ase,

Sou

th B

ase

and

Cen

tral

Aud

itoriu

m.

(3) C

ondu

cted

pre

-bid

mee

ting.

(4) R

ecei

ved

one

bid

for i

nsta

llatio

n of

LE

D fi

xtur

es.

(5) F

inal

ized

sta

ff re

ports

.

Nex

t Six

Wee

ks:

(1) S

taff

repo

rts a

re s

ched

uled

for A

gend

a R

evie

w in

Jan

uary

20

18.

(2) B

oard

to a

utho

rize

awar

d of

con

tract

in F

ebru

ary

2018

.

Not

e: S

ched

ule

dela

y is

due

to a

dditi

onal

des

ign

effo

rt ne

eded

to a

war

d th

e co

ntra

ct.

07/0

1/15

/01

/01/

17A

12/3

1/17

/06

/30/

18$3

23,5

62$1

,104

,439

$1,4

28,0

00$0

22.7

%22

.7%

1000

18

Ligh

ting

Upg

rade

at

Nor

th B

ase

and

Sou

th

Bas

e P

roje

ct

PM

- Je

ffrey

Tho

mas

$1,4

28,0

00$1

,428

,000

$0$1

,428

,000

Page 9

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Page 10

Federalized Projects

Status FFY2018

Amount of Contracts Awarded $231,978

Amount of Contracts Awarded to DBEs* $13,453

Overall Annual Goal in % 0.0%

% DBE Attainment 5.8%

% Over/(Under) Goal 5.8%

Contracts for 1st Quarter Federal Fiscal Year (FFY) 2018(From October 01, 2017 to December 31, 2017)

The following is a summary of SamTrans DBE Status:

San Mateo County Transit District

Disadvantaged Business Enterprise (DBE) Status Report

$231,978.00

$13,453.00 0.0%

5.8%

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

12.0%

14.0%

16.0%

18.0%

20.0%

$-

$50,000.00

$100,000.00

$150,000.00

$200,000.00

$250,000.00

Amount ofContracts/PO's

Awarded to date

Amount of DBEContract Awarded

To Date

Overall Annual DBEGoal in %

% DBE Attained ToDate

DBE Goals & Achievements in $ and %

SamTrans - Disadvantage Business Enterprise (DBE) Status 1st Quarter - Federal Fiscal Year 2018

Page 11

SamTrans

CAPITAL PROJECTS – Quarterly Status Report

Definition of Terms Approved Changes – Changes to the original budget and/or transfers of budget from

one segment code to another that have been approved by management and/or by the SamTrans Board of Directors.

Approved Funding – The amount of funding that has been approved by the SMCTD

Board for the execution of the project. Current Budget – The current budget reflects the original budget plus approved

changes or internal budget transfers which has been approved by the program manager and/or the project manager.

Expended % of EAC – This is the % of Money Spent (Not Physical Progress) as compare to the EAC. Estimate at Completion (EAC) – The forecasted final cost of the project. Estimate to Complete – Forecast of the cost to complete the remaining work, including anticipated and pending changes. Estimated Physical % Complete – An estimation of the physical work completed as

compared to the budgeted work expressed in %. Expended + Accrual to Date – The cumulative project costs that have been

recorded through the current reporting period in PeopleSoft + accrual cost of the work performed that has not been recorded in PeopleSoft.

Issues – Exceptions / concerns as identified for information or further actions. Key Activities - Identifies key activities being undertaken for the project for the current month and identifies the work anticipated for the next month. Original Budget – Budget as originally approved by senior management for execution

of the approved scope of work. Original Start / Current Start – The original planned start date and the current or actual start date of the project. Original Finish / Current Finish – The original planned completion date and the current forecasted completion date of the project.

Page 12

SamTrans

CAPITAL PROJECTS – Quarterly Status Report

Scope - A concise description of the work elements to be performed and delivered by the project. Variance at Completion (VAC) – Difference between the Current Budget and the

Estimate at Completion. A positive value reflects potential underrun, whereas a negative amount indicates possible overun.

Page 13

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Page 14

San Mateo County Transit District

SamTrans - Capital Programs Quarterly Status Report

Performance Status (Traffic Light) Criteria SECTIONS On Target

(GREEN) Moderate Risk

(YELLOW) High Risk

(RED)

1. SCOPE

(a) Scope is consistent with Budget or Funding.

(a) Scope is NOT consistent with Budget or Funding.

(a) Significant scope changes / significant deviations from the original plan.

(b) Scope is consistent with other projects.

(b) Scope appears to be in conflict with another project.

(b) Current Budget forecast exceeds current approved budget by more than 10%.

(c) Scope change has been mitigated.

(c) Scope changes have been proposed.

(d) Current Budget forecast exceeds the current approved budget by 5% to 10%.

2. BUDGET (a) Estimate at Completion forecast is within plus /minus 5% of the Current Approved Budget.

(a) Estimate at Completion forecast exceeds Current Approved Budget between 5% to 10%.

(a) Estimate at Completion forecast exceeds Current Approved Budget by more than 10%.

3. SCHEDULE

(a) Project milestones / critical path are within plus/minus four months of the current baseline schedule.

(a) Project milestones / critical path show slippage. Project is more than four to six months behind the current baseline schedule.

(a) Forecast project completion date is later than the current baseline scheduled completion date by more than six months.

(b) Physical progress during the report period is consistent with incurred expenditures.

(b) No physical progress during the report period, but expenditures have been incurred.

(c) Schedule has been defined.

(c) Detailed baseline schedule NOT finalized.

4. FUNDING

(a) Expenditure is consistent with Available Funding.

(a) Expenditure reaches 80% of Available Funding, where remaining funding is NOT yet available.

(a) Expenditure reaches 90% of Available Funding, where remaining funding is NOT yet available.

(b) All funding has been secured or available for scheduled work.

(b) NOT all funding is secured or available for scheduled work.

(b) No funding is secured or available for scheduled work.

Note: Schedule variance for (a) Purchase of maintenance equipment; (b) Purchase of major bus components; (c) Maintenance of facilities; and (d) Upgrading of computer systems will not be monitored, as schedules for these types of projects are only a reflection of the year that funding has been allocated.

Page 15