Quality Juice made from real California fruit

X470 Project Management

EDP 325936

Summer 2011

Team: L 'Spawns

Soif

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Team

Team Name L’SPAWNS

Project Manager Karen Stanger

Team Members • Jing Wang• Kendra Pollock• Konstantinos Liolios Dino• Michael Achury• Phi Nguyen• Shraddha Singh

To produce a healthy, tasty, friendly, economical, and high quality juice –

Made of real Californian fruits!

Our commitment to the highest standard is the foundation of our business. We stand behind our product. Our mission is to make world a healthier and better place to live.

ValuesL’Spawns as a team, and as individuals, values integrity, honesty, healthiness, and a greener world. These values drive us to achieve our mission

Mission

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Mission StatementProject Mission

StatementBy January 1st 2012, L’Spawns will have ready for distribution 10,000 cases of the new Naked product ‘Soif’, a seasonal Juice drink made from 40% California juice – delivered in a trendy re-usable bottle.

Project Charter• Produce a glass bottle from recycled material

that can be reused or traded at vendor locations for immediate discount for Soif flavored juice beverages.

• Create a new economical juice drink made from local california fruit

• Create a catchy and appealing label

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StakeholdersStakeholders

• Naked – Sponsor

• Customers

• Manufactures

• Vendors

• Fruit producers

• Contractors

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Assumptions/ConstraintsProject Assumptions

• Budget provided by Naked

• Production using existing Naked facilities

• Distribution using existing Naked infrastructure

Project Constraints• Vendor selections• Limiting customer geography• New Recyclable Program Introduction

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ScopeProject Scope

In Scope:

• Design and acquire new bottle

• Develop new fruit drink recipe

• Design and produce bottle label

• Produce first batch of 10,000 cases

Out of Scope:

• Distribution

• Manufacturing

• Acquiring capital

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Juice RisksRisks

Risk Probability

Impact Response

Fruit unavailable

Medium High adjust recipe/flavour of beverage to reflect fruits that are available

Production is delayed

Medium Medium Find alternate production plant, call in experts to fix production machinery

product from small scale production run is not good

Low High adjust recipe/change fruit blend, add new flavor

Juice

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Label RisksRisks

Label

Risk Probability

Impact

Response

Not meet FDA requirement

Low High Schedule earlier, certificated designer

Printing is delayed

Medium Medium Prepare alternate resource at beginning; ask for process schedule

Delivery is delayed

Low Low Ask early delivery for finished printing

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Bottle RisksRisks

Bottle

Risk Probability

Impact

Response

Recyclable Program Acceptance

High Low Include as a major component in marketing campaign

Materials availability

Medium Medium Find alternate materials source in advance

FDA Safety compliance issue

Low High Consult the FDA post design to ensure compliance, certified designer

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Deliverables Deliverables• 1) Bottle

• 2) Juice

• 3) Label

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1) Bottle and Cap

• Finalize bottle design selection

• Vendor selection

• Prototype

• Final Bottle and Cap Delivery to Naked

2) Juice

• Vendor contracts signed

• Fruit Delivered

• Small scale production run completed

• Taste test/focus group completed

• Regulatory approval signed

3) Label

• Design file ready (2 weeks)

• Digital printing approval and delivery

Milestones

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CostCost

Add Big Picture Cost

i.e. – estimate cost for the three big deliverables

(and we’ll have a more detailed cost breakdown after the WBS – I think is the best way to do it, but

not sure…)

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I think it would be best to show the bar graphs of maybe the level three activities – because if we show bars for the level two activities – it is just going to be three solid bars going across from start to finish. And if we show level 4+ activities, the chart might start to get too confusing….

What do you think?

And, include milestones?

Also, should we include a bar for ‘project mgmt activities’ – mainly a small bar at the beginning of the timeline for planning and a small bar at the end of the timeline for close out activities…??

I agree, Dino, maybe a summary Gannt chart of our WBS? -pn

Gantt Chart

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WBS

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(Should we abandon the left side grape for this particular slide, so we can make the actual chart bigger? - KP)

Time Structure

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Detailed cost breakdown of all WBS activities

Example format….(? I’m just making this up…could be used for time structure as well, or… combine cost and time??) All 3 teams lack this part.

Activity Time Cost

Materials Research 5 days $800

Bottle Design 5 days $2,500

Bottle Cap Design 2 days $1,000

Safety seal testing 1 day $1,500

Cost Breakdown

Bottle

Should this be as detailed as the WBS? Or should we group more generally? - KP

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List WBS items

Assign a code where appropriate:A – approves, S – supports, C – creates, I – informs, R - reviews

PM Sponsor Juice Team

Bottle Team

Label Team

Activity 1

Activity 2

Activity 3

Activity 4

Responsibility Matrix

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Don’t know what the best format for this is…what do you think?

This is the content I came up with for Juice:

• Cost – looking for best value• Quantity – need a vendor that produces large

quantities• Delivery - fast turn around time• Location – the closer to production plant the

better• Availability – growers that offer a variety of fruit

throughout the year

Vendor Evaluation Criteria

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Vendor Evaluation Criteria

EXAMPLE Selection of Manufacturer

Crtieria Weight

Vendor 1

Vendor 2

Vendor 3

Cost (lowest) 3 3 ?

3 ?

1 ?

Quality (best) 2 3 ?

1 ?

3 ?

Delivery (production & delivery)

1 5 ?

3 ?

1 ?

Total Scores

Selection: 1, 3, 5 (low, medium, and high)

Weight x Selection =

Select the highest total

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Who needs to be communicated with?

What to communicate

How to communicate

How often to communicate

Naked Parent Company

Project status Email/meetings Regularly

Customers Information about new product

Marketing/advertisements

regularly

Fruit Vendors Orders Contracts Regularly to check on orders

Manufacturing Dept.

Scheduling requirements

Email/meetings Prior to production date

Need to add who’s responsible for communication -KP

Communication Plan

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Addendum