qs world grad school tour exhibitor information – europe

QS World Grad School Tour Exhibitor Information – Europe

Monday 1 October 5pm – 8pm (4pm: 1 hour Pre-Fair Candidate Admissions Seminar)

Moscow Radisson Slavyanskaya Hotel & Business Center Europe Square, 2 Moscow, 121059 Russia

Tuesday 2 October 5pm – 8pm (4pm: 1 hour Pre-Fair Candidate Admissions Seminar)

St. Petersburg Sokos Palace Bridge Birzhevoy per. 4 St.Petersburg 199004 Russia

Thursday 4 October 5pm – 8pm (4pm: 1 hour Pre-Fair Candidate Admissions Seminar)

Kiev Radisson Blu 22 Yaroslaviv Val Street Kiev 01034 Ukraine

Saturday 6 October 2pm – 5pm (1pm: 1 hour Pre-Fair Candidate Admissions Seminar)

Paris Hotel Concorde La Fayette 3 Place du General Koenig 75017 Paris France


Milan The Westin Palace Piazza della Repubblica 20 20124 Milan Italy


Sofia Sheraton Sofia Hotel Balkan Sveta Nedelya Square 5 1000 Sofia Bulgaria


Athens Royal Olympic Athanasiou Diakou Str. 28-34 117 43 Athens Greece

Monday 15 October 5pm – 8pm (4pm: 1 hour Pre-Fair Candidate Admissions Seminar)

Thessaloniki Makedonia Palace Hotel M.Alexandrou Street 2 Thessaloniki 54640 Greece

1


Madrid Hotel Husa Princesa Princesa 40 28008 Madrid Spain


Frankfurt Forum Messe Frankfurt Ludwig-Erhard-Anlage 1 60327 Frankfurt am Main Germany

Sunday 21 October 2pm – 5pm (1pm: 1 hour Pre-Fair Candidate Admissions Seminar)

Istanbul Ceylan Intercontinental Istanbul Asker Ocagi Cad No 1 Taksim Istanbul 34435 Turkey


Warsaw Warsaw Marriott Hotel Al. Jerozolimskie 65/79 Warsaw, 00-697 Poland


Bucharest Athenee Palace Hilton Bucharest Hotel Episcopiei St. 1–3 010292 Bucharest Sector 1 Romania


London Lancaster London Hotel Lancaster terrace London W2 2TY UK

2

INDEX Thank you for your support of the QS World Grad School Tour. We look forward to partnering with you for a series of very successful Events in Europe. Over the last ten years we have made every effort to deliver a targeted audience in a professional and enjoyable Fair setting. We have provided the following pack to help you in the planning process. For any questions or concerns, please feel free to contact the Tour logistics team on [email protected] 1) EXHIBITION DATA: Confirm your booking with fax-back form. page 4

2) INTERNET PROFILE: Update your school profile on schools.qsnetwork.com page 4 3) VISITOR DETAILS: See details of OUTREACH. page 4

4) TRAVEL & ACCOMMODATION: Use information in this pack to book your rooms. page 5

5) FAIR DISPLAYS: This is a tabletop Fair, check restrictions/dimensions. page 5

6) ATTENDING THE FAIR: Check times and travel with information sheet. page 5

7) DELIVERY OF EXHIBITION MATERIALS: Check delivery dates/courier deadlines. page 6 & 7

8) PR & MEDIA OPPORTUNITIES: Provide us with a contact in your office. page 7 9) EVENT & LOGISTICS TEAM CONTACTS page 7 Fair information and hotel booking forms Moscow Monday 1 October page 8 & 9 St. Petersburg Tuesday 2 October page 10 & 11 Kiev Thursday 4 October page 12 & 13 Paris Saturday 6 October page 14 & 15 Milan Tuesday 9 October page 16 Sofia Thursday 11 October page 17 & 18 Athens Saturday 13 October page 19 & 20 Thessaloniki Monday 15 October page 21 & 22 Madrid Thursday 18 October page 23 & 24 Frankfurt Saturday 20 October page 25 & 26 Istanbul Sunday 21 October page 27 – 29 Warsaw Tuesday 23 October page 30 Bucharest Thursday 25 October page 31 – 33 London Saturday 27 October page 34

3

1) EXHIBITOR DATA: When we receive your booking form, we send you a form that confirms the cities booked, your institution name for media and signage and your selected contact details. Please ensure you check the information is correct and fax it back to us immediately on +44 (0)20 7284 7203. For any problems or questions contact: [email protected] 2) INTERNET PROFILE: With your booking you also qualify for a FREE profile on our website www.topgradschool.com. Candidates use our website to register for the Fairs as well as it is the starting point in their research for institutions. To take advantage of this great opportunity, log on to http://schools.qs.com and complete the profile section and subject list. If you have forgotten your password, you can click on the ‘forgot password’ tab and enter your email address. If you have never received a username and password then please email [email protected] so that we can add you to the system and send you your username and password. 3) OUTREACH: Outreach is our online candidate database management system. Many of you have already enjoyed using Outreach to access candidate details, prepare professional HTML-based emailers, and organise your pre and post-fair emailing to targeted candidate groups. Outreach logins from previous years remain the same, unless otherwise specified on your booking form. If you have misplaced your login information then please go to the site and click on ‘forgot password’ to retrieve this information. To access Outreach: http://schools.qs.com This interface will enable you to: · Prepare and send emailers to the candidates that interest you most · Create targeted lists of candidates · Access candidate information before and after the fair Pre-registered candidate information is available as of two weeks prior to each fair. Walk-in candidate details will be available two weeks after each fair. Please be sure to read the terms & conditions relating to use of the QS World Grad School Tour Outreach. From WGST Outreach you can only export details of candidates that have supplied you with their badge number. It is therefore imperative that you accurately note and record badge numbers. Any problems/questions contact Daniel Kahn on Tel: +33 1 45 66 59 21 or Email: [email protected] A key development on WGST was the extensive redevelopment of our candidate communication system, WGST Outreach. Designed exclusively for WGST clients, WGST Outreach enables you to communicate with the pre-registration database prior to each fair you are attending. It also allows you to follow up with candidates after the fair. You can download full profiles - including contact details – of candidates whose badge numbers you collect and you can conduct sophisticated searches of the database by employing up to 12 different search fields including: - Venue - Gender - Country of Residence - Nationality - Undergraduate Degree - Start of Study - Level of Study - Mode of Study - Work Experience - Funding Status - Subject(s) of Interest and - Preferred Region of Study. Many WGST clients utilise WGST Outreach during the Tours to arrange personal one-to-one meetings with candidates prior to the fairs. WGST Outreach is available to all WGST clients at no additional charge.

4

4) TRAVEL & ACCOMMODATION: QS World Grad School Tour negotiates special rates with hotels for bedrooms. To ensure you receive this rate, you must make your room booking using the bedroom booking forms in this pack. Please note each hotel has a cut off date on their bedroom reservation form and all bookings made after each hotel’s cut off date will be subject to a higher rate and availability.

We recommend you organise your travel, hotel rooms and visas NOW. Please check if you will need a visa for each country you are travelling to.

Different nationalities have different visa requirements.

• Also ensure you make all the usual security precautions, photocopy your passport & ticket leaving one copy at home/office and one copy in your luggage.

• Please check if you will need a visa for each country you are travelling to. Different nationalities have different visa requirements.

• Please check with your local doctor or travel clinic for advice on which inoculations will be required for each country you are visiting.

• Use hotel safes for your valuables and only take the absolutely necessary cash out with you. • Use your credit card carefully. • Where possible try not to arrive at night and only use official cabs or hotel airport transfers.

5) FAIR DISPLAY REGULATIONS: The Fairs are organised in a tabletop format and the only display stands/units we can allow are pull-up/roller-blind/penguin units. Dimensions are restricted to 1.5m wide x 2m high. There is no power supply to the tables. Only one pull-up stand is allowed per table booking 6) ATTENDING THE FAIR: Please forward this pack to your team attending the fairs. We also produce one-page information sheets per city without the accommodation information, which can be sent to local Alumni manning or helping at your table/stand. Please request this from us if you need it. The institution representative/alumni attending the fair should introduce themselves to the QS World Grad School Tour team at the venue when they arrive. They will be shown to their table and given badge holders to identify them.

Any problems or questions contact: [email protected]

5

7) DELIVERY OF EXHIBITION MATERIAL: OCS partners with QS as the shipper of your material. OCS operates a fully controlled service, which includes preparing the correct customs paperwork, holding all materials at their local station until the delivery date and pre-payment of import tax/duty charges, so you do not have to deal with customs clearance or shipment tracking. Note for all participants using OCS: OCS will contact you with full details and their "delivery deadlines" after you make your booking with us. You can contact them with queries on [email protected] (for American participants) or [email protected] (for all other participants). Note for all participants NOT using OCS: From experience, one of the greatest sources of anxiety and frustration for reps on the Fair day is the absence of boxes of materials. The most common reasons for this are: - Packages addressed to an individual from your institution, with no mention of the QS World Grad School Tour - Your delivery requires custom duties - Boxes are sent too soon or too late We therefore suggest that you pay close attention to the following: a) It is paramount that your courier/shipper clears all foreign customs for your delivery and pays for any necessary customs duties/taxes, as our event venue will not be responsible for this. b) Please also ensure that your travelling representative has the relevant courier airway bill reference numbers and your courier's local contact details (FedEx, UPS, DHL etc) for each city with them when they travel to enable us to help them with any problems 8) PR AND MEDIA OPPORTUNITIES: The QS World Grad School Tour works with an impressive number of the world's leading national and international media. To better target the special offers that have been negotiated for Tour participants, we encourage you to send us the contact name and email address of the person responsible for the marketing of your program at QS World Grad School Tour Fairs by contacting the below:

COUNTRY CONTACT EMAIL UK, Italy Germany

Simona Bizzozero Bjoern Schlesinger

[email protected] [email protected]

Spain Jose Antonio Cruzado [email protected] France, Turkey Isabelle Pasmantier [email protected] Romania Zoya Zaitseva [email protected] Greece, Bulgaria Eleni Bolou [email protected] Ukraine, Russia, Poland Tatyana Maksimova [email protected]

9) EVENT AND LOGISTICS TEAM CONTACT DETAILS: As with any international travel and event management, we are always trying to expect the unexpected. Please do not hesitate to contact us with your questions and concerns. You can contact our events team at: [email protected] Barak Cerff - Event Manager - +27 11 867 3466 Claire Mileham - Event Manager - +44 (0) 207 284 7289

7

Moscow Monday 1 October 5pm – 8pm (4pm: 1 hour Pre-Fair Candidate Admissions Seminar)

Venue

Radisson Slavyanskaya Hotel & Business Center Europe Square, 2 Moscow, 121059 Russia Tel: +7 495 941 8020 Fax: +7 495 941 8000 www.radisson.com

Access A taxi from the airport will take approximately 40 minutes to 2 hours, depending on traffic and cost around RUB 3600 – RUB 4800 (US$117 – US$155 / €90 – €121). The closest train station is Kievskaya which is a 2 minute walk from the venue. The cost of onsite parking is RUB 130 (US$4 / €3) per hour.

Timetable Set-up: Exhibitor access from 3pm Fair Open to public: 4pm Pre-Fair Seminar for candidates 5pm – 8pm QS World Grad School Tour Fair & Seminars Breakdown: The room will have to be cleared at 8pm

Deliveries If you are not using OCS

please travel with your courier

company name, tracking number

and the local office telephone

number

Clients are strongly advised to do the following when shipping their materials to Moscow in order to avoid customs problems:

− Separate printed matter (such as brochures) from other, such as pens − The commercial value of boxes should be very low (such as $10) − Each box should not exceed 7 kilograms if possible

In our experience clients who used the OCS, our recommended courier, almost never had problems with customs in these countries, while clients using other courier companies experienced significant problems in the past. If you use courier/shipping companies other than the OCS, the assistance we can give you on the day, if problems occur, is very limited.

The venue will only accept deliveries from 24 September 2012 with custom duties cleared. A list of materials to be delivered should be sent to the venue so they can monitor incoming cartons/parcels. (Hotel will not be able to assist in customs clearance, arranging brokerage service or paying possible fees).

Please note that all duty charges must be cleared prior to the venue accepting any cartons/parcels. All deliveries should be clearly marked using label attached and sent to: QS World Grad School Tour – 1 October 2012 (Institution name) Radisson Slavyanskaya Hotel & Business Center Europe Square, 2 Moscow, 121059 Russia Contact: Alexander Bulakin Tel: +7 495 941 8020 Fax: +7 495 941 8830 We are providing a central document shipping service through OCS who will contact you directly.

Hotel The Radisson Slavyanskaya offers special rates to the QS World Grad School Tour, from Rub 6500 (US$193 / €155) per night (one breakfast included) plus tax. This rate is only valid for bookings made before 14 September 2012. To ensure this price please quote QS World Grad School Tour and use the attached hotel reservation form to book.

8

QS Grad Event Moscow, Russia

October 01st, 2012

ACCOMMODATION REQUEST FORM Must be completed separately for each guest and faxed to hotel not later than- September 14th, 2012

Radisson Slavyanskaya Hotel

Phone:+7 495 941 8020 , Fax:+7 495 941-8000 , E-mail: [email protected]

1. Room Reservations:

Guest’s First Name Guest’s Family Name Arrival Date Departure Date

If sharing one Double Occupancy Room, then please provide the second guest’s details on separately.

Standard Room Rate Per Night:

For The Nights of September 29 & 30, 2012 6500.00 Russian roubles + VAT

For The Nights of October 01, & 02, 2012 8500.00 Russian roubles + VAT

Room Rates include one breakfast, complimentary access to the hotel fitness center, pool, whirlpool, and steam & dry saunas, free WiFi.

Rates are per room per night , do not include 18% VAT.

Please contact hotel for rates & information regarding Business Class Rooms and Suites as required.

Guest Contact Information

Phone Fax E-mail

*All room reservations must be guaranteed for arrival with completed credit card information below.*

2. Visa Support Documents (Please print the following information if you require Visa Support Documents:

Passport Number Date of Birth (dd/mm/yy) Country of Citizenship Gender (Male/Female)

If this guest arrives and stays in our hotel within the arrival & departure dates indicated above, then there is no charge for this Visa Support Service. However, if this reservation is cancelled, or the guest does not check in on the date of arrival, then the non-refundable amount of 3500 Russian roubles (including 18% VAT) will be charged to the credit card indicated below

3. Taxi Transfer from Airport to Hotel

If guest requires taxi transfer service from airport to hotel, please fax the following information to our concierge at +7-095-941-8000: Airline, Flight Number, Arriving From, Arrival Date & Time & Airport. NOTE: Request is not considered made & confirmed until a written confirmation is received by the client.

4. Terms & Conditions

1) Accommodation at these rates is subject to availability only for registered conference delegates requesting rooms with this form. 2) Accommodation requests are not considered as definite bookings until a written hotel confirmation is received by the guest. 3) Please note that any changes made to your reservation must be notified in writing by fax to the hotel. 4) The deadline for making reservations is September 14, 2012 after which rooms are subject to availability at prevailing rates. 5) Method of guarantee – credit card or cash- for all charges must be provided by guest upon check-in. 6) Check-in time is 15:00 p.m. room assignment prior to this time is subject to availability. Check-out time is 12:00 noon. 7) Reservation cancellations made at least 72 hours prior16:00 p.m. on the date of arrival will not be charged a cancellation

penalty. In case of “no-show” or cancellation made less than 72 hours before date of arrival, we will charge for one room night and tax as your reservation is guaranteed until 7 a.m.

I hereby authorize Radisson SAS Slavyanskaya Hotel to charge my credit card account for accommodation & visa charges in accordance with the Rates, Terms, and Conditions indicated in this document.

CREDIT CARD TYPE NUMBER EXPIRE DATE

CARDHOLDER NAME SIGNATURE

Radisson Slavyanskaya Hotel & Business Center Europe Square 2, Moscow, 121059, Russia www.radisson.com

9

St. Petersburg Tuesday 2 October 5pm – 8pm (4pm: 1 hour Pre-Fair Candidate Admissions Seminar)

Venue

Sokos Palace Bridge Birzhevoy per. 4 St.Petersburg 199004 Russia Tel: +7 812 335 2200 Fax: 8-812-335-22-00 www.sokoshotels.com

Access Vasilieostrovskaya and Sportivnaya metro stations are 15 minutes from the hotel. A taxi from the airport takes 30 minutes and costs 1650 RUR (US$50 / €42) Parking is available and costs 1000 RUR (US$31 / €25)per day



please travel with your courier company name, tracking number


number

Clients are strongly advised to do the following when shipping their materials to St. Petersburg in order to avoid customs problems:

− Separate printed matter (such as brochures) from other, such as pens − The commercial value of boxes should be very low (such as $10) − Each box should not exceed 7 kilograms if possible

In our experience clients who used the OCS, our recommended courier, almost never had problems with customs in these countries, while clients using other courier companies experienced significant problems in the past. If you use courier/shipping companies other than the OCS, the assistance we can give you on the day, if problems occur, is very limited. The venue will only accept deliveries from 28 September 2012 with custom duty cleared. A list of materials to be delivered should be sent to the venue so they can monitor incoming cartons/parcels. Please note that all duty charges must be cleared prior to the venue accepting any cartons/parcels. All deliveries should be clearly marked: QS World Grad School Tour – 2 October 2012 (Institution Name) ATT: Julia Mikhaleva Sokos Palace Bridge Birzhevoy per. 4 St.Petersburg 199004 Russia Contact name: Julia Mikhaleva Tel: +7 812 335 2205 ext. 1164 Email: [email protected] We are providing a central document shipping service through OCS who will contact you directly.

Hotel The Sokos Hotel Palace Bridge offers special rates to the QS World Grad School Tour from 4700 RUR (US$145 / €120) including breakfast. This rate in only valid for bookings made before 17 September 2012. To ensure this price please quote QS World Grad School Tour and use the attached hotel reservation form to book.

10

Sokos Hotel Palace Bridge Sokos Hotel Palace Bridge 199004, Санкт-Петербург, Россия 199004 St. Petersburg, Russia Биржевой пер. 4 Birzhevoy per. 4 Тел.: +7 812 335 2207, Факс: +7 812 335 22 08 Tel.: +7 812 335 22007, Fax: +7 812 335 22 08 E-mail: [email protected] E-mail: [email protected]

RESERVATION FORM / ФОРМА БРОНИРОВАНИЯ «QS Quacquarelli»

Sokos Palace Bridge № 619230

01.10.2012-03.10.2012 Date of reservation / Дата бронирования:

Last Name / Фамилия:

First Name / Имя:

Arrival date / Дата заезда:

Departure date / Дата выезда:

Room type / Категория номера:

Standard Room Single 4 700. RUR Double 5 200 RUR

*Утренний заезд предоставляется при наличии номеров Early check-in will be provided upon availability

Завтрак и налог включен Breakfast and VAT included

Contact telephone number / Номер телефона для связи:

Fax number / Номер факса:

E-mail / Адрес электронной почты:

Terms of payment / Условия оплаты: Credit card details / Детали кредитной карты: Credit card number / Номер кредитной карты: Credit Card expiry date / Срок действия карты

Bank transfer / Безналичный расчет

Credit Card / Кредитная карта

MC/EC Diners Visa Amex ___________________________________________________ ____________________________________________________

Cancellation terms / Условия аннуляции:Отмена, полученная Отелем менее чем за 5 дней до заезда, сокращение сроков проживания и незаезд оплачиваются в размере стоимости всего проживания. Заявку необходимо прислать не менее чем до 17.09.2012. В ином случае отель не гарантирует наличие номеров Cancellation made later than 5 days prior to the arrival date, reduction of stay and no-show will be charged in amount of full stay. Please send reservation form not less than 17.09.2012. In case the hotels can’t guarantee rooms availability. I agree with terms of late cancellation and non-arrival. Я согласен с условиями поздней аннуляции и незаезда. I agree that at the moment I do my reservation my credit card will be checked for money guarantee.При бронировании я согласен с тем, что моя кредитная карта будет авторизована на сумму проживания.

Date / Дата: Signature / Подпись:______________________ ENCLOSE THE READABLE COPY OF THE CREDIT CARD (BOTH SIDES) /

ПОЖАЛУЙСТА, ПРИЛОЖИТЕ ЧИТАЕМУЮ КОПИЮ КРЕДИТНОЙ КАРТЫ С ДВУХ СТОРОН

PLEASE, RETURN THIS COMPLETED FORM TO RESERVATION DEPARTMENT TILL 25.03.2012 /

ПОЖАЛУЙСТА, ОТПРАВЬТЕ ЗАПОЛЕННУЮ ФОРМУ В ОТДЕЛ БРОНИРОВАНИЯ ДО 25.03.2012

Fax: + 7 812 335 22 08 or e-mail: [email protected]

Подтверждение о бронировании номера будет отправлено на электронный адрес, указанный в форме 11

Kiev Thursday 4 October 5pm – 8pm (4pm: 1 hour Pre-Fair Candidate Admissions Seminar)

Venue

Radisson Blu 22 Yaroslaviv Val Street Kiev 01034 Ukraine Tel: +380 44 492 22 00 Fax: +380 44 492 22 10 www.radissonblu.com

Access Metro Solotye Vorota is 500m from the hotel. A taxi from the airport costs around €57 (US$69) and can take between 40-60 minutes. There is parking onsite and costs €16 (US$20) per day





number

The venue will only accept deliveries from 3 October 2012 with custom duty cleared. A list of materials to be delivered should be sent to the venue so they can monitor incoming cartons/parcels. Please note that all duty charges must be cleared prior to the venue accepting any cartons/parcels. Please ensure that all incoming material is clearly marked with the name and date of your event. Material should be addressed to: QS World Grad School Tour – 4 October 2012 (Institution Name) Radisson Blu Hotel 22 Yaroslaviv Val Street Kyiv 01034 Ukraine Contact: Syzonenko Irina Tel: +380 44 492 22 32 Email: [email protected] We are providing a central document shipping service through OCS who will contact you directly.

Hotel The Radisson Blu Hotel offers special rates to the QS World Grad School Tour from €180 (US$218) per night. This rate is only valid for bookings made before 3 September 2012. To ensure this price please quote QS World Grad School Tour and use the attached hotel reservation form to book.

12

Radisson Blu Hotel Kiev ‐ Reservation form Yaroslaviv Val Str. 22, Kiev 01034, Ukraine

Tel: +38 044 492 2200

Please complete and return this form directly to the hotel with no later than 03 September 2012.

After 03 09.2012 hotel has the right to apply rates upon availability.

Personality information (Print Letters) Guest name 1

2 3

Arrival ____/_____/____ Departure ____/____/____Room request

Standard room single occupancy 180 EUR

Room Type □ Smoking □ Non‐SmokingCancellation Policy: All reservations are requested to be guaranteed by credit card. The reservation can be cancelled till 6 pm on the 09th September 2012. All cancellations received after 6pm on the 09.09.2012 will be charged penalty which amounts to 50% of the estimated revenue, all cancellations received after 6pm on the 16.09.2012 will be charged penalty which amounts to 100% of the estimated revenue. Credit Card information: Please complete one of the following methods of payment: Charge to: ___ MasterCard __ American Express ___Visa ___ bank transfer I, undersigned, authorize Radisson Blu Hotel Kiev to charge the card below for no‐show or penalties as per conditions offered above. Card number: _______________________________________Expiration date: _______________________ Name as it appears on the card: ________________________________________ Signature authorizing payment: _________________________________________ We will be pleased to help you in arranging transport from/to the Boryspil Airport . To provide this service we are cooperating with LTA Ukraine and their prices are following:

‐ Premium (Toyota or similar) one way 58 EUR ‐ Business (Skoda or similar) one way 380 UAH (approximately 38 EUR)

If you wish to be picked up at the Airport please indicate your flight number ……...…… and arrival time …………. Any written or printed Reservation form that has been altered may be rejected by the hotel. If you expect a confirmation of your reservation from the hotel, please make sure that you have indicated your e‐mail address or fax number. Please fax or e‐mail your request to: Radisson Blu Hotel Kyiv, Tatiana Iakovenko fax + 38 044 492 22 15) e‐mail [email protected]

13

Paris Saturday 6 October 2pm – 5pm (1pm: 1 hour Pre-Fair Candidate Admissions Seminar)

Venue

Hotel Concorde La Fayette 3 Place du General Koenig 75017 Paris France Tel: +33 1 40 68 50 68 Fax: +33 1 40 68 50 43 http://www.concorde-lafayette.com/en/

Access There is an airport shuttle called LES CARS AIR FRANCE to the Porte Maillot. Cost €15 (US$21). A taxi from Gard du Nord is €20 (US$26) and takes 40 minutes. A taxi from the airport is €50 (US$67) and takes approximately 45 minutes. The nearest metro station is Porte Maillot and is 5 minutes walk to the venue. Nearby parking costs €2.60 (US$3.50) per hour or €25 (US$33) per day






number

The venue will only accept deliveries 24 hours before the event with custom duty cleared. A list of materials to be delivered should be sent to the venue so they can monitor incoming cartons/parcels. Please note that all duty charges must be cleared prior to the venue accepting any cartons/parcels. All deliveries should be clearly marked: Manifestation "QS World Grad School Tour" – 6 October 2012 (Institution Name) Salons Concorde Hotel Concorde Lafayette 3 Place du General Koenig 75017 Paris France Tel: +33 1 4068 5201 Fax: +33 1 4068 5535 We are providing a central document shipping service through OCS who will contact you directly.

Hotel The Concorde La Fayette offers special rates to the QS World Grad School Tour from €200 (US$244) per night including VAT and breakfast. This rate is only valid for bookings made before 5 September 2012. To ensure this price please quote QS World Grad School Tour and use the attached hotel reservation form.

14

Hôtel Concorde La Fayette – 3, Place du Général Koenig – 75850 Paris Cedex 17 - France Tél : +33 (0)1 40 68 50 68 – Fax : +33 (0)1 40 68 50 43

S.A. des Hôtels Concorde au capital de 22 867 352 € - Siret 389 188 509 00035 TVA Intracom FR 13 38 91 88 509

QS MBA FAIR

From October 5th to 7th, 2012

REF : BB 1732343

Please reserve the following: Single�� Double�� Twin��

Classic Room Single room : 200 Euros per room and per night Double or twin : 220 Euros per room and per night

Rate is city taxes & breakfast included

ARRIVAL DATE : ...........................................TIME ARRIVAL : ........... ……….………..... (Check in from 0:30pm

DEPARTURE DATE : ...................................................................................................... (Check at 12:00)

TOTAL AMOUNT :………………NIGHTS X ……….……….EUROS = ……………………………………..EUROS

NAME : ....................................................................... LAST NAME : ...........................................

ADDRESS :

........................................................................................................................................................

...........................................................................................................................................................

....................

PHONE NUMBER : ...................................... FAX NUMBER : ...........................EMAIL :………………………..........

I authorize the Hotel Concorde La Fayette to charge the following credit card number according to the cancellation policy below:

CREDIT CARD NUMBER : ...................................................................................... EXP.: ........ /..........

HOLDER NAME : ........……………............................... SIGNATURE : ……….................................................

Our Cancellation and Payment Policy:

• Every reservation must be guaranteed with a credit card. Without any guarantee from your side,

the reservation will be automatically cancelled by the hotel.

• In case of cancellation before 05/09/12: No cancellation fee. • In case of cancellation as from 06/09/12: the whole stay will be charged. • In case of no-show or go show (Departure before the initial check-out date), the whole stay will be

charged.

Please return back this form before 05/09/12* to the following :

HOTEL CONCORDE LA FAYETTE – Attention to : Patrizia Angiolani Fax : 33(0)1 57 00 50 79 E-mail : [email protected]

*As from this date, all reservations and rates will be upon availibility.

15

Private

Text Box

QS WORLD GRAD SCHOOL TOUR

Milan Tuesday 9 October 5pm – 8pm (4pm: 1 hour Pre-Fair Candidate Admissions Seminar)

Venue

The Westin Palace Piazza della Repubblica 20 20124 Milan Italy Tel: +39 2 6336 1 Fax: +39 2 6544 85 www.westinpalacemilan.com

Access The closest metro station to the venue is Repubblica metropolitan stop (located just in front of the hotel about 50 m). The closest railway station is Central (located 1 km away, about 10 minutes walking distance). A taxi from Malpensa Airport costs around €85 (US$120) and takes about 60 minutes. A taxi from Linate Airport costs around € 25 (US$35) and takes 20 minutes.





number

The venue will only accept deliveries from 7 October 2012 with custom duty cleared. A list of materials to be delivered should be sent to the venue so they can monitor incoming cartons/parcels. Please make sure you include your freight company name. Please note that all duty charges must be cleared prior to the venue accepting any cartons/parcels. Please ensure that all incoming material is clearly marked with the name and date of your event. Material should be addressed to: QS World Grad School Tour – 9 October 2012 (Institution Name) c/o Convention Office The Westin Palace Hotel Via Panfilo Castaldi 1 (Porta di Controllo) 20124 – Milano Italy Contact: Irina Patrascu – Convention Office Agent Tel: +39 2 6336 6812 Fax: +39 2 6336 2051 Email: [email protected] We are providing a central document shipping service through OCS who will contact you directly.

Hotel The Westin Palace offers special rates to the QS World Grad School Tour from €229 (US$288) per night. This rate is only valid for bookings made before 10 September 2012. To ensure this price please use the below link: https://www.starwoodmeeting.com/StarGroupsWeb/res?id=1204123335&key=574CB

16

Sofia Thursday 11 October 5pm – 8pm (4pm: 1 hour Pre-Fair Candidate Admissions Seminar)

Venue

Sheraton Sofia Hotel Balkan 5 Sveta Nedelya Square 1000 Sofia Bulgaria Tel: +359 2 981 6541 Fax: +359 2 980 5311 www.sheratonsofia.com

Access The closest station to the venue is Serdika Station which is 500m away from the venue. The hotel does provide an airport shuttle which takes 40 minutes and is free of charge. Cost of a taxi from the airport is approx €10 (US$15), journey time approx 30 minutes. Public parking is available at a cost of approx €1.50 (US$2) per hour / €20 (US$29)for 12 hours





number

The venue will only accept deliveries from 8 October 2012 with custom duty cleared. A list of materials to be delivered should be sent to the venue so they can monitor incoming cartons/parcels. Please note that all duty charges must be cleared prior to the venue accepting any cartons/parcels. All deliveries should be clearly marked: QS World Grad School Tour – 11 October 2012 (Institution Name) Sheraton Sofia Hotel Balkan Sveta Nedelya Square 5 1000 Sofia Bulgaria Event Contact: Gergana Nedelcheva Tel: +359 2 418 8624 Fax: +359 2 980 5311 Email: [email protected] We are providing a central document shipping service through OCS who will contact you directly.

Hotel The Sheraton Sofia Hotel Balkan offers special rates to the QS World Grad School Tour from €140 (US$168) per night (breakfast and tax included). This rate is only valid for bookings made before 8 September 2012. To ensure this price please quote QS World Grad School Tour and use the attached hotel reservation form to book.

17

RESERVATION FORM

QS QS World MBA Tour and QS World Grad School Tour

8-12 October 2012 In order to book a room at Sheraton Sofia Hotel Balkan, please complete the details below and fax or e-mail the form to:

Sheraton Sofia Hotel Balkan Phone: (359) (2) 937 8787 Fax: (359) (2) 980 30 30 E-mail: [email protected] Web: www.luxurycollection.com/sofia Family name:____________________________First name:_____________________ Company:_____________________________________________________________ Tel:____________________Fax:____________________ E-mail:________________ Arrival date: Departure date: City* Zip Code*

Country*

Nationality* Date of Birth*

Passport No:* Date of issue:* Expiry date:* Cross the room type you require, indicate the total number of rooms and nights required

Classic Single room EUR 140, - Executive Single room EUR 150,- Classic Double room EUR 150, - Executive Double room EUR 160,- Total nights:__________________________ No. of rooms:_________________________

Rates are quoted per room, per night, inclusive of buffet breakfast and V.A.T. EUR 0.67 per person per night will be additionally charged as Tourist tax.

Once Classic rooms are sold out the next available room category will be confirmed.

Please indicate the method of payment and guarantee reservation with credit card details:

Credit card name:_______________________ Number:________________________

Expiry date:___________________________ Signature:_______________________ Cancellation policy: One night's room revenue will be charged for each room cancelled after 8 September 2012. The Hotel does not accept advanced reservations for the Airport shuttle as the service is based on a seat availability. Private pick up can be organized by a car at charge. For further details please contact the Reservation Department.

DEADLINE FOR RESERVATIONS IS 8 September 2012 After this date all unsold rooms will be released and additional reservations will

be subject to hotel availability.

18

Athens Saturday 13 October 2pm – 5pm (1pm: 1 hour Pre-Fair Candidate Admissions Seminar)

Venue

Royal Olympic Athanasiou Diakou Str. 28-34 11743 Athens Greece Tel: +30 210 92 88 4 00 Fax:+30 210 92 33 3 17 www.royalolympichotel.gr

Access Acropolis Station is located 200m from the hotel. A taxi from the airport will take 45 minutes and should cost €35 (US$50) There is parking on site and costs €8 (US$12) for the first hour and then €1 (US$1.40) for every hour after.





number

The venue will only accept deliveries from 8 October 2012 with custom duty cleared. A list of materials to be delivered should be sent to the venue so they can monitor incoming cartons/parcels. Please note that all duty charges must be cleared prior to the venue accepting any cartons/parcels. All deliveries should be clearly marked: QS World Grad School Tour – 13 October 2012 (Institution Name & Name of representative) Royal Olympic Athanasiou Diakou Str. 28-34 11743 Athens Greece Contact name for deliveries: Mrs MARIA XIROMAMOU Tel: +30 210 92 88 4 60 Fax: +30 210 92 30 3 31 Email: [email protected] We are providing a central document shipping service through OCS who will contact you directly.

Hotel The Royal Olympic offers special rates to the QS World Grad School Tour from €130 (US$157) per night (breakfast included). This rate is only valid for bookings made before 10 September 2012. To ensure this price please quote QS World Grad School Tour and use the attached hotel reservation form to book.

19

Should you wish to make a reservation, please complete the form below carefully.

Royal Olympic Hotel 28-34 Ath.Diakou str., 117 43 Athens, Greece

Tel. : + 30 210 9288400 - Fax : + 30 210 9230331 Web : www.royalolympic.com

PARTICIPANT’S DETAILS Last Name : ……………………………………. First Name : …………………………....... Phone : ………………………………… Fax / E-mail : …………………………………….. Credit Card No. : ………………………………… Card Type :…………. Exp.Date : ……….. Arrival Date : …………………..…………. Departure Date : ………………………………… Please tick the room type that you wish to reserve. For description of the rooms kindly visit the hotel’s website. Executive rooms Double for Single use € 130 □ Double for Double use € 130 □ Deluxe rooms Double for Single use € 160 □ Double for Double use € 160 □ Athenian Panorama rooms Double for Single use € 300 □ Double for Double use € 300 □ Above rates are per room per night and include buffet breakfast & all taxes. Please Note - Your credit card is mandatory for the reservation and will be charged with one night

deposit on September 11th, 2012 (non refundable). - Settlement of your account can be effected upon departure by credit card or cash. - The hotel is obliged to accept the reservations until September 10th, 2012. After that

date all rooms will be upon request depending on the hotel availability. Cancellation Policy 1. For any cancellation until 10/09/2012 no cancellation fees will apply. 2. For any cancellation from 11/09/2012 until 07/10/2012 the participants will be

charged with one night cancellation fees (deposit). 3. As from 08/10/2012 and onwards for any cancellation or Non Show the credit card of

each participant shall be charged with full cancellation fees.

Kindly confirm your acceptance by signing the reservation form.

Signature: _________________________

PLEASE COMPLETE THIS FORM AND SEND IT BY FAX OR E-MAIL TO ROYAL OLYMPIC HOTEL Fax: +30 210 9230331- E-mail: [email protected]

CONFIRMATION FROM THE HOTEL

Reservation Number :

Date : Signature :

HOTEL RESERVATION FORM “ QS WORLD GRAD SCHOOL TOUR FALL 2012”

10 - 13 October 2011

20

Thessaloniki Monday 15 October 5pm – 8pm (4pm: 1 hour Pre-Fair Candidate Admissions Seminar)

Venue

Makedonia Palace Hotel M.Alexandrou Street 2 Thessaloniki 54640 Greece Tel: +30 2310 897 197 Fax: +30 2310 897 211 www.classicalhotel.com

Access Thessaloniki Train Station is about 15 minutes from the hotel and a taxi would cost €15 (US$18) The Airport is about 25 minutes from the hotel and cost about €20 (US$28) There is free open air parking (upon hotel’s availability). For underground parking the cost is €18 (US$21) per day.





number

The venue will only accept deliveries from 8 October 2012 with custom duty cleared. A list of materials to be delivered should be sent to the venue so they can monitor incoming cartons/parcels. Please note that all duty charges must be cleared prior to the venue accepting any cartons/parcels. All deliveries should be clearly marked: QS World Grad School Tour – 15 October 2012 (Institution Name) Att: Gianna Ioannidou Makedonia Palace Hotel M.Alexandrou Street 2 Thessaloniki 54640 Greece Contact details: Gianna Ioannidou Tel: +30 2310 897 351 Email: [email protected] We are providing a central document shipping service through OCS who will contact you directly.

Hotel The Makedonia Palace Hotel offers special rates to the QS World Grad School Tour from €90 (US$110) including breakfast. This rate in only valid for bookings made before 1 October 2012. To ensure this price please quote QS World Grad School Tour and use the attached hotel reservation form to book.

21

2, MEG. ALEXANDROU AVENUE 546 40 THESSALONIKI – GREECE

Tel. 0030 2310 897 197 fax. 0030 2310 897211 e-mail : [email protected]

www.classicalhotels.com RESERVATION FORM REGARDING THE

ACCOMODATION FOR THE “QS WORLD GRAD SCHOOL TOUR 15/10”

MR / MRS NAME:

ARRIVAL DEPARTURE NIGHTS TIME OF ARRIVAL/ FLIGHT

Room Type

VIEW Number of

rooms Rates/room/night

SINGLE ROOM € 90 DOUBLE ROOM € 100

Rates are valid per room/ per day and include Tax and American Buffet Breakfast Sea view rooms are offered upon hotel’s availability.

VISA DINERS Mastercard AMEX

CREDIT CARD NUMBER:

EXPIRY DATE:

Telephone Number:

E-mail:

Our cancellation policy is 72 hours before arrival and the cancellation fee will be the charge of one overnight.

Remarks : (king or twin bed, non smoking, etc)

DEAD LINE FOR THE RESERVATIONS: 01/10/2012 FULL PAYMENT TO BE MADE UPON DEPARTURE SIGNATURE : ………………………………. DATE: …………………………

22

Madrid Thursday 18 October 5pm – 8pm (4pm: 1 hour Pre-Fair Candidate Admissions Seminar)

Venue

Hotel Husa Princesa Princesa 40 28008 Madrid Spain Tel: +34 915 42 2100 Fax:+34 915 42 3501 www.hotelhusaprincesa.com

Access The closest metro station is Arguelles on lines 3/4/6 (Yellow/Brown/Grey), located just around the corner from the venue. If travelling by metro from the airport, take line 8 (pink) from the airport to Nuevos Ministerios, change for line 6 (grey) to Arguelles. Journey time takes 30 minutes and costs approximately €2 (US$2.83) A taxi from the airport takes 30 minutes and costs around €30 (US$43) Parking on site is available at €22 (US$31) for 24 hours.





number

The venue will only accept deliveries from 15 October 2012 with custom duty cleared. A list of materials to be delivered should be sent to the venue so they can monitor incoming cartons/parcels. Please note that all duty charges must be cleared prior to the venue accepting any cartons/parcels. All deliveries should be clearly marked: QS World Grad School Tour – 18 October 2012 (Institution Name) Hotel Husa Princesa Princesa 40 28008 Madrid Spain Contact: Marisa Chaves Tel: +34 915 42 2100 Fax: +34 915 42 3501 Email: [email protected] We are providing a central document shipping service through OCS who will contact you directly.

Hotel The Hotel Husa Princesa offers special rates to the QS World Grad School Tour from €125 (US$175) per night inclusive of breakfast. This rate is only valid for bookings made before 18 September 2012. To ensure this price please quote QS World Grad School Tour and use the attached hotel reservation form to book.

23

QS WORLD GRAD SCHOOL TOUR MADRID OCTOBER 18th, 2012

HOTEL RESERVATION FORM : Please fill up, sign and send this form to the HOTEL before 18 September, 2012 to: HOTEL HUSA PRINCESA **** Reservation Dpt. Princesa, 40 28008 - MADRID SPAIN Email: [email protected] / [email protected] Fax number : 34 915 427 328 Phone number: 34 94 547 229 PLEASE BOOK AND CONFIRM FOR ME AS FOLLOWS: NAME : _______________________________________________________________ ROOM : Double for single use ___________________ ARRIVAL DATE:__________________DEPARTURE DATE:___________________ RATE : Double room for single use 125€ Double / Twin room 135€ Buffet Breakfast Included VAT 8 % Included Price per room and night I GUARANTEE MY RESERVATION WITH THE CREDIT CARD: VISA__________AMERICAN EXPRESS_____________DINERS CLUB__________ CREDT CARD Nº_________________________________EXP. DATE ___________ PHONE Nº__________________________FAX Nº_____________________________ REMARKS :

Reservation dead line is 18 September, 2012 After this date , the room & rate will be subject to availability Payment will be made before departure Cancellations must be received 48 hours before arrival In case of “ No Show” the Hotel will charge 01 night stay

24

Frankfurt Saturday 20 October 2pm – 5pm (1pm: 1 hour Pre-Fair Candidate Admissions Seminar)

Venue

Messe Frankfurt - Congress Center Harmonie Hall Ludwig-Erhard-Anlage 1 Frankfurt 60327 Germany Tel: +49 69 7575 0 Fax: +49 69 7575 6433 www.congressfrankfurt.de

Access A taxi from the airport costs €25 (US$36), journey time 15-20 minutes. The nearest Underground station is Festhalle / Messe (Underground 4) 2 minutes from the venue. There is on-site parking available which costs €27 (US$38.28) per day.





number

The venue will only accept deliveries from 18 October 2012 with custom duty cleared. A list of materials to be delivered should be sent to the venue so they can monitor incoming cartons/parcels. Please note that all duty charges must be cleared prior to the venue accepting any cartons/parcels. All deliveries should be clearly marked: QS World Grad School Tour – 20 October 2012 (Institution Name) Messe Frankfurt Venue GmbH & Co. KG CONGRESS CENTER Ludwig Erhard Anlage 1 60327 Frankfurt am Main Germany Contact Name: Rebecca Henn Tel: +49 69 7575 3410 Fax: +49 69 7575 3001 Email: [email protected] We are providing a central document shipping service through OCS who will contact you directly.

Hotel

The Forum Messe Frankfurt does not have any accommodation. The Maritim Hotel Frankfurt offers special rates to the QS World Grad School Tour from €155 (US$193) per night (breakfast included). This rate is only valid for bookings made before 21 September 2012. To ensure this price please quote QS World Grad School Tour and use the attached hotel reservation form to book.

25

MARITIM HOTEL FRANKFURT Theodor-Heuss-Allee 3

D-60486 Frankfurt am Main Tel. : +49/ 69 / 75 78 - 11 30 Fax. :+49/ 69 / 75 78 - 10 04

E-Mail: [email protected]

Room allotment for Ref: WORLD GRAD SCHOOL TOUR

Guest name: Name Street Zip Code, City Telephone & Fax Number Company Details: Name Street Zip Code, City Telephone & Fax Number

Arrival: __________________________ Departure: __________________________

Standard Room

Our modern business rooms offer all possibilities for a relaxing stay. Number of rooms: ______ Number of rooms: ______ Single room: € 155,00 Double Room: € 211,00

The MARITIM breakfast buffet is included in the room rate.

Smoker: Non- smoker:

Cancellation Policy: You have the possibility to cancel your reservation free of charge until 24 hours prior to arrival. Late cancellations will be charged with 90% of the mentioned room rate. To guarantee the booking, please fill in your credit card details. Credit Card: ________________________ Number: ___________________________ Valid until: _____/______ Date & Signature: __________________________

Will be completed by the hotel. Dear Guest, We are pleased to confirm above mentioned booking and are looking forward welcoming you. Kind regards MARITIM Hotel Frankfurt ___________________________ Stamp & signature reservation department

26

Istanbul Sunday 21 October 2pm – 5pm (1pm: 1 hour Pre-Fair Candidate Admissions Seminar)

Venue

Ceylan Intercontinental Istanbul Asker Ocagi Cad No 1 Taksim Istanbul 34435 Turkey Tel : 90 212 368 4444 Fax: 90 212 368 4499 www.intercontinental.com/istanbul

Access Taksim Metro station is a 5 minute walk from the hotel. A taxi from the airport will take 45 minutes and should cost 45 TL (US$25 / €20). Parking is available and costs 30 TL (US$ 16 / €14) per day.

Timetable Set-up: Exhibitor access from 12pm Fair Open to public: 1pm Pre-Fair Seminar for candidates 2pm – 5pm QS World Grad School Tour Fair & Seminars Breakdown: The room will have to be cleared at 5pm Internet: Internet is available at €10 per day





number

The venue will only accept deliveries from 15 October 2012 with custom duty cleared. A list of materials to be delivered should be sent to the venue so they can monitor incoming cartons/parcels. Please note that all duty charges must be cleared prior to the venue accepting any cartons/parcels. All deliveries should be clearly marked: QS World Grad School Tour – 21 October 2012 (Institution Name) Ceylan Intercontinental Istanbul Asker Ocagi Cad No 1 Taksim Istanbul 34435 Turkey Contact: Caner Sahin Tel: +90 212 368 4590 Email: [email protected] We are providing a central document shipping service through OCS who will contact you directly.

Hotel

The Ceylan Intercontinental Hotel offers special rates to the QS World Grad School Tour from €280 (US$339) per night (breakfast included) plus tax. This rate is only valid for bookings made before 1 October 2012. We have also sourced an alternative hotel that is a short walk from the Ceylan Intercontinental Hotel. The Larespark Hotel offers special rates to the QS World Grad School Tour from €150 (US$181) per night (tax and breakfast included). This rate is only valid for bookings made before 10 September 2012. To ensure this price please quote QS World Grad School Tour and use the attached hotel reservation form to book..

27

HOTEL BOOKING FORM

QS World Grad School Tour Group Hotel Booking Form must be received before October 1st, 2012.

PARTICIPANT INFORMATION

Title................................... First Name....................................... Last Name...................................... Company / Organisation................................................................................................................................................. Mailing Address..............................................................................................................Country..................................... E-mail.............................................................................................................................................................................. Fax............................................................................... Telephone.................................................................................

ACCOMPANYING PERSON

Title.................................... First Name...................................... Last Name...................................................

ROOM TYPE SINGLE ROOM ( Euros ) DOUBLE ROOM ( Euros )

STANDARD ROOM € 280.- € 300.- DELUXE ROOM € 355.- € 375.- CLUB ROOM CITY VIEW € 405.- € 425.-

Above room rates are inclusive of open buffet breakfast and exclusive of 8% VAT. Rates are per night, per room. No accommodation booking will be accepted unless accompanied by credit card details.

Arrival Date ......../......../......... Departure Date ......./........./.........

Non-smoking Smoking Single Double Twin

PAYMENT DETAILS

Please charge the total amount to my credit card;

MASTERCARD VISA EUROCARD AMEX Card holder’s name :...................................................... Credit card number :...................................................... Card expiry date :...................................................... Security number ( Must be provided to process payment ) ………………………… * Security number is last three digit number on the back of your credit card.

Card holder’s signature :

Date : ....../......./.....

CANCELLATION AND REFUNDS

Credit card charge will be forfeited for all cancellations for full duration of stay, received after October 1st, 2012 or if the guests do not arrive

to hotel without cancellation and room is not occupied on the advised date of arrival.

Any hotel bookings or amendments received after October 1st, 2012 will be subject to hotel availability.

Completed Hotel Booking Form must be received before October 1st, 2012.

( Fax +90 212 231 84 62 ) Or [email protected]

[email protected]

28

E-mail : [email protected] Fax : 0 212 235 99 43 RESERVATION FORM NAME : SURNAME : E-MAIL : ADDRESS : TEL : FAX : CHECK -IN DATE : 20 October 2012 CHECK -OUT DATE : 22 October 2012 SINGLE : DOUBLE : PRICE : SINGLE : 150 € (included TAXES &breakfast) DOUBLE : 170 € (included TAXES &breakfast) Please fax or e-mail this form directly to the Hotel until 10 September 2012 Reservations received after this date will be subject to availability. CREDIT CARD DETAILS : Credit Card Name : Credit Card Number : Expire Date : Security Number : Any cancellation between 18 October 2012 and date the before 2 days of declared check-in will be subject to charging 100% of the amount of the first room night. 100% of the acommodation fee will be charged in case of the cancellation of reservation witihin 2 days or less before arrival. No show will be subject to full payment for the whole period. SIGNATURE : DATE :

29

Warsaw Tuesday 23 October 5pm – 8pm (4pm: 1 hour Pre-Fair Candidate Admissions Seminar)

Venue

Warsaw Marriott Hotel Al. Jerozolimskie 65/79 Warsaw, 00-697 Poland Tel: +48 22 630 6306 Fax: +48 22 630 5239 http://marriott.com/WAWPL

Access Central Railway Station is located opposite the hotel. A taxi from the airport will take 15 – 30 minutes depending on traffic and should cost 80 PLN (US$23 / €19). Parking is available and costs 135 PLN (US$39 / €32) per day.






number

The venue will only accept deliveries from 16 October 2012 with custom duty cleared. A list of materials to be delivered should be sent to the venue so they can monitor incoming cartons/parcels. Please note that all duty charges must be cleared prior to the venue accepting any cartons/parcels. All deliveries should be clearly marked: QS World Grad School Tour – 23 October 2012 (Institution Name) Warsaw Marriott Hotel Al. Jerozolimskie 65/79 Warsaw, 00-697 Poland Contact for deliveries: Banquet Captain, tel: +48 22 630 7315 Contact: Monika Laczynska Tel: +48 22 630 7438 Fax: +48 22 630 7508 Email: [email protected] We are providing a central document shipping service through OCS who will contact you directly.

Hotel

The Warsaw Marriott Hotel offers special rates to the QS World Grad School Tour from 580PLN (US$168 /€139) per night (breakfast included) plus tax. This rate is only valid for bookings made before 2 October 2012. Please use the below link to make your online booking: http://www.marriott.com/hotels/travel/WAWPL?groupCode=OXMOXMA&app=resvlink&fromDate=10/22/12&toDate=10/24/12

30

Bucharest Thursday 25 October 5pm – 8pm (4pm: 1 hour Pre-Fair Candidate Admissions Seminar)

Venue

Athenee Palace Hilton Bucharest Hotel Episcopiei St. 1–3 010292 Bucharest Sector 1 Romania Tel: +40 21 303 37 77 Fax: +40 21 315 21 21 www.bucharest.hilton.com

Access The hotel provides an airport shuttle which takes between 25 and 45 minutes and costs €10 (US$14.50) Cost of a taxi from the airport is approx RON60 (US$20, €14), journey time approx 30 minutes. Public parking is available at a cost of approx 1.5RON/hour (US$0.52, €0.36) or 36RON/day (US$13, €8.70) per day.






number

The venue will only accept deliveries from 22 October 2012 with custom duty cleared. A list of materials to be delivered should be sent to the venue so they can monitor incoming cartons/parcels. Please note that all duty charges must be cleared prior to the venue accepting any cartons/parcels. All deliveries should be clearly marked: QS World Grad School Tour – 25 October 2012 (Institution Name) Athenee Palace Hilton Bucharest Hotel Episcopiei St. 1–3 010292 Bucharest Sector 1 Romania Contact Name: Roxana Turcu Tel: +40 21 303 37 32 Email: [email protected] We are providing a central document shipping service through OCS who will contact you directly.

Hotel The Athenee Palace Hilton Bucharest Hotel offers special rates to the QS World Grad School Tour from RON485 (US$130, €107) per night and Rates are net, in RON, include breakfast and excludes tax. This rate is only valid for bookings made before 10 October 2012. To ensure this price please quote QS World Grad School Tour and use the attached hotel reservation form to book.

31

ATHÉNÉE PALACE HILTON, BUCHAREST, ROMANIA

HOTEL BOOKING FORM FORQUACQUARELLI SYMONDS

(Please fax this form direct to the hotel onFax No.: INT+ 40 21 315 4400 or e-mail to [email protected])

DELEGATE NAMEFamily Name: ………………………………….. First Name: …………………………………………

COMPANY NAME: …………………………………………………………………………………..

CITY, COUNTRY: …………………………………………

E-MAIL ADDRESS: …………………………………………

TEL NUMBER: …………………………………………

FAX NUMBER: …………………………………………

ACCOMPANYING PERSON(S) (Please give age of any children coming with you):1. Family Name: ……………………... First Name: …………………. Age of Child(ren): …………2. Family Name: ……………………... First Name: …………………. Age of Child(ren): …………

ATHÉNÉE PALACE HILTON HOTEL ROOM REQUIREMENTS

Please tickthe room type Room Type Rate RON Name of the guest

Check-inday (pleasetick theselectedday)

Check-out day

Hilton Guestroom (single occupancy) 485

____________________

24th ofOct.

25th ofOct.Hilton Guestroom (double occupancy) 485

Executive room (single occupancy) 6603 25th of Oct 26th of

Oct.Executive room (double occupancy) 660

Rates are net, in RON, include breakfast and exclude tax. Taxes are currently 9% but are subject to change according to Romanian law.

The rates are also inclusive of: Complimentary Health Club: access at swimming pool, fully equipped gym, sauna, Jacuzzi.

If you would like to extend your hotel booking, please specify which additional nights you require. Thehotel will honour the request prior and following the official conference date (25th of October), subject toavailability. Additional Nights Required: …………………………………………………………..

I would like:

A Smoking Room A Connecting Room

Twin beds A Baby Cot

King bed Tea/Coffee-Making Items

32

PAYMENT ARRANGEMENTSEach guest, upon departure, will settle payment individually for their accommodation and any extras.Payment can be made with Cash (Euro, USD, RON, English Pounds), Credit Card VISA (Euro),MasterCard (Euro, USD, RON), AMEX (RON), Diners (USD). The hotel invoice will be issued in RON witha conversion into Euro or USD made at the hotel exchange rate.Please note that non-guaranteed bookings are not accepted.

We guarantee this booking by:A. Credit Card:

Card Name: VISA/EC/MC/AMEX; Number_______________________________exp day ___

Cardholder name: ________________________ Signature: ________________

ORB. Company:

Name: _______________________________ Signature: _______________ Stamp: __________

By this we agree that, in case that the guest does not arrive or the booking cancellation is requestedafter 21st of September, full stay room charge at the contracted rate is to be paid by the cardholder orthe company (depending on the guarantee method). Please note that in case of no-show, the remainingnights of the original booking will be automatically cancelled.

CHANGES/CANCELLATION OF YOUR RESERVATIONYou will receive an e-mail confirmation from the hotel once you sent in this form. Please note that it isthe Delegate’s responsibility to inform the hotel directly of any changes/cancellation.

SPECIAL REQUIREMENTSIf you have any other special requirements concerning your accommodation, not covered above, pleaseindicate them here:……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

Please return this form to Reservations Department, Athénée Hilton Hotel before the 10th of October.After that date, reservations will be confirmed upon availability and at the available rates.

Athénée Palace Hilton, Bucharest, Romania

33

London Saturday 27 October 2pm – 5pm (1pm: 1 hour Pre-Fair Candidate Admissions Seminar)

Venue

Lancaster London Hotel Lancaster terrace London W2 2TY UK Tel: +44 20 7262 6737 Fax: +44 20 7724 3191 www.lancasterlondon.com

Access

The closest Underground station to the Lancaster is Lancaster Gate Station which is only a 2 minute walk to the hotel. Taxi from airport to Lancaster: Heathrow: Approximately 45 minutes and costs £ 45.00 (US$70 / €58) Stansted: Approximately 1 hour 20 minutes and costs £ 95.00 (US$147 / €122) Gatwick: Approximately 1 hour 20 minutes and costs £ 95.00 (US$147 / €122) City: Approximately 55 minutes and costs £ 55.00 (US$85 / €70) Travelling from the airport: Heathrow Express £34 (US$53/ €41) return and departs every 15 mins, into Paddington Station (20 mins). District and Circle line Southbound to Notting Hill Gate. Change here for the Central line Eastbound and Lancaster Gate Station is two stops away. Gatwick Express £26.25 (US$41/€32) return and departs every 15 minutes into Victoria Station (30 minutes).

Timetable Set-up: Exhibitor access from 12pm Fair Open to public: 1pm Pre-Fair Seminar for candidates 2 – 5pm QS World Grad School Tour Fair & Seminars Breakdown: The room will have to be cleared at 5pm




number

The hotel will only accept deliveries from 26 October 2012 with custom duty cleared. A list of materials to be delivered should be sent to the hotel so they can monitor incoming cartons/parcels. Please note that all duty charges must be cleared prior to the hotel accepting any cartons/parcels. All deliveries should be clearly marked: QS World Grad School Tour – 27 October 2012 FAO: Rita Loosz (Institution Name) - No. of Packages Lancaster London Hotel Lancaster terrace London W2 2TY UK Email: [email protected] Tel: +44 20 7551 6234 or 020 7262 6737 / extension 7329 We are providing a central document shipping service through OCS who will contact you directly.

Hotel For information on hotels please click the link below: www.corporateteam.com/eventsv2/evnt_home.aspx?evnt=7777

34