purchasing & travel office c-40 asb * mission, vision, and values * organization structure *...
Post on 22-Dec-2015
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Purchasing & Travel OfficeC-40 ASB
* Mission, Vision, and Values* Organization Structure* Policies & Procedures
Purchasing & Travel Policies Have Been Updated
The new policies are accessible in the University Polices & Procedures on the Work tab in Route-Y. Policies have been greatly simplified with more detail provided in linked implementing procedures at the end of the policy.
Recent Travel Audit Results
Random selection of expense reports are audited each day.903 Expense Reports audited in the last three months
500 had no violations (55%)403 had violations (45%)
Most Common Travel Policy Violations
Late Expense Report (13%) Expense Reports should be filed within 15 calendar days of return of trip.
Miscoded Reimbursements (8%)Used expense type Reimbursement Non-Travel when expense type could be properly classified under a different category.
Travel Plan Missing (7%)A Travel Plan is required for whenever there is an overnight stay or commercial transportation is used.
Do Not Travel ListAfghanistan Indonesia Saudi Arabia
Algeria Iran Somalia
Burundi Iraq Sri Lanka
Central African Republic
Israel/West Bank/Gaza
Sudan
Chad Kenya Syria
Columbia Lebanon Timor-Leste
Congo Nepal Uzbekistan
Cote d’Ivoire Nigeria Venezuela
Eritrea Pakistan Yemen
Haiti Philippines
Most Common Purchasing Violations
Contracting with a vendor directly.Prevents us from capitalizing on volume discounts.May negatively impact existing university vendor relationships.Circumvents the legal review process.
Using the Wrong Payment Tool