purchasing directors’ meeting april 8, 2004
DESCRIPTION
Purchasing Directors’ Meeting April 8, 2004. Purchasing Directors’ Meeting April 8, 2004 Agenda. Welcome / Meeting Overview NASPO Update Operations Update New Bureau Chief – Charles Covington IT Consulting STC Update Open Floor / New Issues Next Meeting Location / Time. - PowerPoint PPT PresentationTRANSCRIPT
Purchasing Directors’ MeetingApril 8, 2004
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Purchasing Directors’ MeetingApril 8, 2004 Agenda
• Welcome / Meeting Overview
• NASPO Update
• Operations Update
• New Bureau Chief – Charles Covington
• IT Consulting STC Update
• Open Floor / New Issues
• Next Meeting Location / Time
3
Purchasing Directors’ MeetingApril 8, 2004 Agenda
• Welcome / Meeting Overview
• NASPO Update
• Operations Update
• New Bureau Chief – Charles Covington
• IT Consulting STC Update
• Open Floor / New Issues
• Next Meeting Location / Time
4
Purchasing Directors’ MeetingApril 8, 2004 Agenda
• Welcome / Meeting Overview
• NASPO Update
• Operations Update
• New Bureau Chief – Charles Covington
• IT Consulting STC Update
• Open Floor / New Issues
• Next Meeting Location / Time
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Operations Update
• Training Program
• Blanket Purchase Orders
• Change Orders in MFMP Punch-outs
• Rulemaking
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Purchasing Directors’ MeetingApril 8, 2004 Agenda
• Welcome / Meeting Overview
• NASPO Update
• Operations Update
• New Bureau Chief – Charles Covington
• IT Consulting STC Update
• Open Floor / New Issues
• Next Meeting Location / Time
7
Charles W. Covington Charles W. Covington Bureau A Chief-State Purchasing Bureau A Chief-State Purchasing
Introduction and Background
Public versus Private-First Impressions
Bureau A Organization Chart
Strategic Sourcing
State Term Contracts Sourcing
How Can We Improve?
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THERE ARE +s AND –s IN EACH AREATHERE ARE +s AND –s IN EACH AREA
Introduction and Background
Public versus Private-First Impressions
Bureau A Organization Chart
Strategic Sourcing
State Term Contracts Sourcing
How Can We Improve?
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Public Private
Meeting Discipline
Policy & Procedures
Strategic Planning
Focus on Results
Training
Vendor Performance
Legal
Customer Focus
Diversity
COMPARISONS
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Public Private
Continuity of Leadership
Employee Turnover
Best Value Procurement
Team Development
Outsourcing
Benchmarking
Implementation
MWBE Development
Acronyms
MORE COMPARISONS
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A NEW LANGUAGE FOR ME-ACRONYMIC
AGC DOE MFMP RENENS DHSMV
ATV DOH MHT RESPECT DJJ
AWI DOI MRO RFI DMS
BAFO DOR MSRP RFP DOACS
BOL DOS MWBE RPO DOAH
BPO FAC NA SAE/ICC DOC
CMBE FAPPO NASPO SIR LPO
CPPB FCO NC SLA ICO
CPPO FDHC NGB SNAPS ITB
CSP FDLE NH SOO ITN
CSS FDLES NIGP SOW JAC
DACS FDVA NTEA SPA KSA
DBPR FLAIR OAG SPURS LEG
DC FMBC OEU SS LRP
DCA FPC OGC STC OPS
DCF FSBA OIG STD OSD
DEP FSU COB OPB STO PBC
DFS FWC OPPAGA SUV PMO
VBS FREC UCC SWO PPI
ESCO FPO PSC TCO PRIDE
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MY FOCUS
• Customer Satisfaction• Faster Results• Change Management• People and Team Development• Be a Proactive Resource for our Customers• Value Procurement (Cost and Service)• Vendor Performance
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The Bureau Has 3 Teams with 3 Members for Each TeamThe Bureau Has 3 Teams with 3 Members for Each Team
Introduction and Background
Public versus Private-First Impressions
Bureau A Organization Chart
Strategic Sourcing
State Term Contracts Sourcing
How Can We Improve?
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Charles W. CovingtonBureau Chief
David BennetTeam Lead
Analyst
Jim Den BleykerAnalyst
Rob ButlerSpecialist
Ellen PottsTeam Lead
Analyst
Maureen LivingsAnalyst
Brenda WellsSpecialist
Chuck BeallTeam Lead
Analyst
Mark LovellAnalyst
Kimberely HallSpecialist
VacantAdministrative Asst.
State Purchasing Bureau A Transportation, Facilities and Supplies
Team 1Energy
Automotive & MarineRecycling
Team 2Furniture & Carpet
Food and Food ServiceKitchen Supplies
Appliances & Equipment
Team 3MRO
Water TreatmentLaw Enforcement
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Seven Waves are Currently PlannedSeven Waves are Currently Planned
Introduction and Background
Public versus Private-First Impressions
Bureau A Organization Chart
Strategic Sourcing
State Term Contracts Sourcing
How Can We Improve?
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Strategic Sourcing in WavesPlans for Bureau A
Wave Project Timing/Status
1 MRO Supplies Completed(Currently debugging)
2 Facility Services Launched
2 Uniforms & Officer Equipment
Launched
4 Motor Vehicles
Passenger
TBD
4 Motor Vehicles
Other
TBD
5 Food Products TBD
7 Fuel TBD
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Eleven Non-Strategically SourcedEleven Non-Strategically Sourced STCs to be Issued in Current FY STCs to be Issued in Current FY
Introduction and Background
Public versus Private-First Impressions
Bureau A Organization Chart
Strategic Sourcing
State Term Contracts Sourcing
How Can We Improve?
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State Term Contracts-Bureau AAwarded to Date: FY 2003-2004
Contract Name Estimated Annual Spend $MM
Estimated Savings
%
Ice Making Machines 1.0 61
Tractors, Mowers & Cutters
1.0 17
Small Utility Vehicles, ATVs & Motorcycles
2.5 15
Automobiles & Light Trucks
36 17
Drug Screening Test Kits 5 40
MRO Supplies 13 13
Gasoline & Fuel Oil 12 TBD
Capacity Management & Natural Gas
2.5 TBD
Blue: Strategic Sourcing Event
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State Term Contracts-Bureau AAnticipated Award in FY 2003-2004
Blue: Strategic Sourcing Event
Contract Name Estimated Annual Spend-$MM
Medium & Heavy Trucks 2.2
Construction/Industrial Equipment
1.2
Fuel Card Services 20
Recycling Services
End of Life Electronics
.065
Officers Uniforms & Equipment 7
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Customer Satisfaction is a Top Priority!!Customer Satisfaction is a Top Priority!!
Introduction and Background
Public versus Private-First Impressions
Bureau A Organization Chart
Strategic Sourcing
State Term Contracts Sourcing
How Can We Improve?
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In Order to Improve We Need Feedback From You!
• I will schedule meetings with each of you during the next 2-3 months.
• Please contact me if you have issues/concerns/compliments:
– 487-3964 or SunCom-277-3964or
E-Mail :[email protected] or
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We Are All on the Same Team with the Same Goals!!We Are All on the Same Team with the Same Goals!!
Introduction and Background
Public versus Private-First Impressions
Bureau A Organization Chart
Strategic Sourcing
State Term Contracts Sourcing
How Can We Improve?
Conclusion
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Conclusion
Thank you and I look forward to working with each of you as we continue to add value for the citizens of the great State of Florida.
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Purchasing Directors’ MeetingApril 8, 2004 Agenda
• Welcome / Meeting Overview
• NASPO Update
• Operations Update
• New Bureau Chief – Charles Covington
• IT Consulting STC Update
• Open Floor / New Issues
• Next Meeting Location / Time
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IT Consulting STC Update
• New State Term Contract
• No. 973-561-04-2
• Effective April 1, 2004
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Information Technology Consulting Services
• Background on Current IT Consulting Services– As of August 2003, renewals made through March
31, 2004
– Existing Contracts will expire as dated but, if used, should be compared to the new pricing structure
• Comparison to Existing IT Services Contracts• Overview of New IT Consulting Services State
Term Contract
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Information Technology Consulting ServicesComparison to Existing IT Contracts
• Previous IT Services Contract– Vendor defined ceiling price– State could not benchmark price
• New IT Services Contract– Leverages latest market analysis– Contract indicates reasonable price
• Provides Ceiling Rates for Staff Augmentation• Provides Basis for Fixed Price Task Order
Negotiations for Contract Users
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Information Technology Consulting Services Comparison to Existing IT Contracts
• Previous IT Services Contract– Vendor-defined categories & descriptions
– Difficult to compare consultants’ services
• New IT Services Contract– Standardized categories & descriptions
• Provides organizational context• Details job characteristics • Specifies education & experience
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Information Technology Consulting Services
• Overview of New IT Consulting Services State Term Contract
– Project Areas– Pricing Structure– Contractors– Key Contract Sections
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Information Technology Consulting ServicesFunctional Project Areas
• 4 Functional Project Areas (PA) – PA 1: Analysis and Design
• 54 Prime Vendors– PA 2: Development and Integration
• 64 Prime Vendors– PA 3: Operational and Support
• 43 Prime Vendors– PA 4: Staff Augmentation Services
• 114 Prime Vendors– Prime vendors may have unlimited sub-vendors
but administrative responsibility remains with the Prime Vendor, i.e. receipt of PO’s and Payments.
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Information Technology Consulting Services
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Information Technology Consulting Services
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Information Technology Consulting Services
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Information Technology Consulting Services
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Information Technology Consulting Services Vendor Classification Criteria
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Information Technology Consulting Services Vendor Classification Criteria
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Information Technology Consulting Services Vendor Classification Criteria
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Information Technology Consulting Services Vendor Classification Criteria
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Purchasing Directors’ MeetingApril 8, 2004 Agenda
• Welcome / Meeting Overview
• NASPO Update
• Operations Update
• New Bureau Chief – Charles Covington
• IT Consulting STC Update
• Open Floor / New Issues
• Next Meeting Location / Time
40
Purchasing Directors’ MeetingApril 8, 2004 Agenda
• Welcome / Meeting Overview
• NASPO Update
• Operations Update
• New Bureau Chief – Charles Covington
• IT Consulting STC Update
• Open Floor / New Issues
• Next Meeting Location / Time
41
Purchasing Directors’ MeetingNext Meeting
Time: 3:00 pm to 5:00 pm
Date: Thursday, May 13, 2004
Location: Department of Transportation
Haydon Burns Building
605 Suwannee Street