public safety and - newcastle

Public Safety and Justice

POLlCE DEPARTMENT The City of Newcastle contracts with the King County Sheriff's Office for police services. By contracting, the City is able to provide Newcastle residents with high quality, cost effective and specialized police sewices from a regional provider. Through this contract the City has seven officers assigned full time to the City: one sergeant who is named as the City's Police Chief and six patrol officers. The City provides limited space in City Hall for the Department. Most support sewices are provided to the Department at Precinct #3 of the Sheriff's Office. Precinct #3 is located in the Ci of Maple Valley.

FIRE AND EMERGENCY MEDICAL SERVICES The City of Newcastle contracts with the City of Bellevue for fire and emergency medical services. Bellevue Fire Station #9 is located west of Coal Creek Parkway on the north side of Newcastle Way. The resources of the entire City of Bellevue Fire Department are available to Newcastle when needed.

MUNICIPAL COURT The City of Newcastle has its own municipal court and contracts with the City of Mercer Island for its venue. The judge is appointed by the City Manager with ratification by the City Council. Court staffing is provided via contract with Mercer Island.

JAIL SERVICES The City of Newcastle maintains four contracts for adult detention services. The main contracts are with King County and Yakima County. The City also has a secondary contracts with Okanogan County and the City of Enumclaw.

ANIMAL CONTROL The City contracts with King County for animal control services.


20 Benefrts 30 Supplies 40 Charges for Services 50 Intergovernmental

Significant Budgetary Changes from Previous Year:

2005 Actual to Budaeted (45,585) Over/(Under) Budget for 2005

98.1 % Percent Expended of Budgeted Amount

Total I 108,930 - 1 108,930

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40 Charges for Services Professional Services (4 700 41 00 Public Defender 0.0% 4100 Conflict Publ. Defende 0.0%

Services Subtotal 0.0%

50 Intergovernmental 51 08 JAG 51 03 King County Jail 51 06 Yakima County Jail 51 00 City of Mercer island 51 07 InGustody Transfers

lntergov'l Subtotal

Total 53,383 52,047 60,700 47,162 67,700 7,000 11 3 %

Public Works

2006 Final Ooerafina Budaet

The Department of Public Works is responsible for building and maintaining most of the physical assets of the City, including its roads and bridges, surface water management systems, parks, and other City properties and buildings. Since the City does not own and operate all of the public assets in Newcastle -for instance, the Coal Creek Utility District provides domestic water and sanitary sewer services-some of the work of the Department is coordinating with other agencies and partners.

Even though Newcastle is a smaller city, we aim to build projects and provide services to the quality and professionalism of a bigger city. We want our work to be an excellent reflection on the pride people feel for Newcastle.

Budgetarily, the Department of Public Works includes six divisions: Administration, Engineering, Street Maintenance, Storm Water Management, Facilities Maintenance, and Parks. Organizationally, it has four staffed divisions: Administration, Engineering, and Facilities & Maintenance.

ADMINISTRATION DIVISION The Department of Public Works is administered by the Director of Public Works, who is supported by an Administrative Assistant.

ENGINEERING DlVlSlON The Engineering Divisions is responsible for ensuring that the City's facilities are built and maintained to safe, attractive, and functional standards. It also works to maintain, protect and improve the City's surface water systems.

MAINTENANCE DIVISIONS The Street Maintenance, Storrn Water Management, and Facilities & Maintenance Divisions maintain all streets, sidewalks, parks, city buildings, storm water collection systems, and detentionlretention systems in a manner that will extend their useful life, protect the environment, and ensure a safe environment for the public.

PARKS DIVISION The Parks Division ensures that the City has diverse and well maintained park facilities and recreational opportunities. This division also produces the summer community events such as Newcastle Days, Moonlight Movies, and Summer Concerts in the Park.

Public Works

$,?$+J3&7 \.ha,. 2006 Final O~erafjna Budaet


81.8% Percent Expended of Budgeted Amount

FTE History in this Budgetary Program:

- -- Total FTE Count: Public Works Dept

Public Works

2006 Final Ooeratina Budaet

20 Benefits 30 Supplies 40 Charges for Sewices 50 Intergovernmental

2005 Actual to Budaeted 160,904 Over/(Under) Budget for 2005

Percent Expended of Budgeted Amount

Significant Budgetary Changes from Previous Yeac

Total


Total FTE Count: Administration

Public Works

2003 2004 2005 2006 Change Actual Actual Budgeted Actual Budgeted $ %

10 Salaries and Wases - Director Admin Assistant to Engineering to Facilities & Maint to Parks to SWM to Street Overtime Temp Help

Salaries Subtotal

20 Benefits Director Admin Assistant to Engineering to Facilities & Maint to Parks to SWM to Street Overtime UNUM Life Insurance Temp Help

Benefits Subtotal

31 00 office & Operations 3400 BookslMaps 3500 Small ToolsIEquip

Subtotal 2,500

40 Charges for Services to Administrative Services De 41 00 Recording System

Travel & Trainino " 4301 Meals 4302 Mileage 4303 Lodging 4304 Training Fees

3.800

Various Services 4900 License-PE (biennial) 4900 Mbrshp-ITE 4900 Mbrshp-APWA 4900 Mbrshp-ASCE 4900 Miscellaneous

Sewices Subtotal

2003 2004 2005 2006 Change

60 Capital Outlay to Equipment Replacement F 6401 Workstation 620 6402 Network Server 1,360 6403 Broadcast System 1,555

Capital Subtotal 3,535

Administration Total 460,904 26,722 26,722

See note betow.

Note: Prior to 2006, expenses for the Public Work Department's Director and Administrative Assistant were budgeted in the Engineering Division. As of the 2006 operating budget, their expenses will be budgeted separately in the Administration Division and no longer in the Engineering Division.

Public Works

\%+Y,+- '@hTA& 2006 Final Oneratinu Buduet

2005 Actual to Budaeted (1 76,407) Overl(Under) Budget for 2005


Significant Budgetary Chan~eS from Previous Year:

Total I


-- *-..-----------.--.------ Total FTE Count: Engineering Division

Public Works


10 Salaries and Wages 1 100 City Engineer 84,43 1 1 100 Engineer I 62,663 1 100 from Administration 41,842 1 100 to CD Planning Divisio (60,000) 1 100 to Parks (73,547) 1100 toSWM (36,774) 1 100 to Street (36,774) 1200 Temp Help 1,000

Salaries Subtotal (288,572) (106.3%)

20 Benefits 21 00 City Engineer 2100 Engineer 1 21 00 from Administration 21 00 to Parks 2100 to SWM 21 00 to Street 21 00 Temp Help 2100 UNUM Life Insurance

Benefits Subtotal

Y

See note below.

Y

30 Supplies See note below. 3100 Office & Operations 1,500 3200 Fuel 1,260 3400 BookslMaps 860 3500 Small ToolslEquip 1,200

Subtotal 220 4.8%

40 Charges for Services Professional Services (4 100 41 00 Construction lnspectio 41 00 Development Review 41 00 Various Contracts

fo Adrninistrafive Services De 41 00 GIs Services

Travel & Training 4301 Meals (Travel) 4302 Mileage 4303 Lodging 4304 Training Fees

2,117 1,936 3,650 1,058 3,800 Various Services

Communications Advertising Rentallleases Repairs & Maintenanc Miscellaneous

Services Subtotal 90,195 57,711 47,925 178,407 149,250

2003 2004 2005 2006 Change

60 Capital Outlay to Equipment Replacement Fund (ERF) 6401 Workstation 620 6402 Network Server 'I ,360 6403 Vehicle Replacement 29,644


Total 459,417 378,638 399,8$4 223,437 181,918 (217,926) (54.5%)

Note: Prior to 2006, expenses for the Public Work Department's Director and Administrative Assistant were budgeted in the Engineering Division. Starting with the 2006 operating budget, their expenses will be budgeted separately in the newly created Administration Division and no longer in the Engineering Division.

Public Works


10 Salaries and Wages 1 100 Operations Manager 1 100 Maintenance Tech 1100 Maintenance Tech 1 100 Maintenance Tech 11 00 from Administration 1 100 to Parks 1100 to SWM 1 100 to Street 1 100 Overtime

Salaries Subtotal

20 Benefits 21 00 Operations Manager 21 00 Maintenance Tech 21 00 Maintenance Tech 21 00 Maintenance Tech 11 00 from Administration 1 100 to Parks 1100 to SWM 1 700 to Street 21 00 Overtime

Benefits Subtotal Y

30 Supplies See note 31 00 Office & Operations 31 02 Kitchen Supplies 31 04 Building Supplies 3200 Fuel 3400 Books & Maps 3500 Small ToolsIEquip

Subtotal

40 Charges for Services Professional Services (4 100 series) 41 00 Recycling 41 00 Janitorial 41 00 Tree Removal 41 00 Various Contracts

to Administrative Services Re 41 00 GlS Services

Travel & Training 4301 Meals (Travel) 4302 Mileage 4303 Lodging 4304 Training Fees

4,400 Travel & Training Cost Distribution to SWM ~ iv is io " to Street Division to Parks Division Travel & Training Subtotal


Various Services 4200 Communications 4400 Advertising 4500 Rent - Misc 4501 Rentlbease (Building) 4505 Rent - Equipment 4701 Utilities - Electric 4703 Utilities - Garbage 4704 Utilities - Gas 4800 Repairs & Maintenanc 4900 Miscellaneous


60 Capital Outlay to Eaui~ment Re~lacement Fund IERF) . . - -

I- I

6401 Workstat~on 1,240 1,240 6402 Network Server 2,720 2,720

Capital Subtotal 3,960 3,960

Total 154,659 139,100 164,440 276,503 237,450 73,010 44.4%

Note: Prior to 2006, no staff positions were assigned to or paid from the Facilities Maintenance Division, and the historical expense and budgetary data remain in the division to which staff positions were assigned. Prior to 2006, the Operations Manager position was assigned to and paid from the Engineering Division. Also, the current Maintenance Technician position was assigned to and paid from the Parks Division from 2003 to 2005, and from the Engineering Division from 1994-2002. Two of the three Maintenance Technicians are positions created in 2005.

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Public Works

10 Salaries and Wages 1 100 Parks Manager 1 100 ReclEvent Coordinator 11 00 from Administration 11 00 from Engineering 1100 from Facilities & Maint 11 00 Overtime 1200 Temp Help

Salaries Subtotal

20 Benefits Parks Manager ReclEvent Coordinator from Administration from Engineering from Facilities & Maint Overtime UNUM L ie Insurance

Benefits Subtotal

30 Supplies 31 00 Office & Operations 31 00 Soil & Grounds Materi 3101 Community Events 3200 Fuel 3400 BookslMaps 3500 Small ToolslEquip

Subtotal

40 Charges for Services Professional Services (4 100 series)

Parks Admin Community Events Park Impact Fee Janitorial Recreation Programs Various Prof Services

Travel & Training - 4301 Meals 4302 Mileage 4303 Lodging 4304 Training Fees 4300 from Maintenance

Various Services 4200 Comm-Park Admin 4200 Comm-C. Events 4400 Advertising 4500 RentlLease: Parks Adn 4500 RentlLease: C. Events 4700 Utilities 4700 Utilities-Parks

4800 RepairslMntc-General (127,413) (92.7%) 4800 RepairslMntc-Parks 30,000 4820 RepairslMntc-Trails 4900 Miscellaneous (9,000) (81.8%)

(104,373) (56.2%)

Services Subtotal 167,041 204,891 236,573 252,003 166,980 (69,593) (29.4%)

50 Intergovernmental 51 00 lntergov Svcs (400) (100.0%)

5100 CCUD Human Services

YMCA "grant" (55,000) (1 00.0%) 51 05 2% LiquorlExcise Tax 500 25.0%

5200 Social Services Grants 4,000 66.7%

5210 Eastside DV Program 4,500 Intergov'l Subtotal (46,400) (73.2%)

60 Capital Outlay 6400 Parks Admin to Equipment Replacement F 6401 Workstation 6402 Network Server 6406 Vehtcle Replacement 6407 Mower & Trailer

Subfofal - to Equipmen Capital Subtotal 4,814 10,000 25,247

Total 270,790 354,986 449,652 364,554 602,510 152,858 34.0%

Public Works

2005 Actual to Budaeted (1 90,879) Overi(Under) Budget for 2005


Total

Public Works


10 Salaries and Wages 1100 from Administration 27,895 1 100 from Engineering 36,774 1 100 from Facilities & Maint 59,830 1100 Overtime 1200 Temp Help

Salaries Subtotal 124,498 124,498

20 Benefits 2100 from Administration 8,871 21 00 from Engineering 12,852 21 00 from Facilities & Maint 24,700 2100 Overtime

Benefifs Subtotal 46,423

30 Supplies 31 00 Office & Operations 2,000 200.0% 31 00 Street Patching Materia 5,000 3200 Fuel 1,500 3500 Small ToolslEquip 1,200

Subtotal 9,700 970.0%

40 Charges for Services ~rofessional Services (4 100 s 41 00 SWM Maintenance 50,000

50,000 Travel & Trainina . - . .

4300 from Maintenance 1,320 1,320 1,320 1,320

Various Services 4505 Rent - Equipment 20,000 4800 Maint - General (218,109) (100.0%) 4803 Maint - Street Sweepin (1 7,891) (47.2%) 4900 Miscellaneous 22,000

(156,109) (71.6%) Services Subtotal 66,048 37,891 218,109 15,717 1 13,320 (1 04,789) (48.0%)

50 lntergovernmental 51 00 Intergovernmental (I 0,000) { Z 00.0%) 5101 Intergov'l: King County 5102 CCUD (97,597) (1 00.0%) 51 10 Excise Tax Payable 2,000 25.0% 5101 Intergov'l: KC ILA

Intergov'l Subtotal (8,000) (44.4%)

60 Capital Outlay to ~ ~ u i p k e n t ~ep l~cernen t Fund (ERF) 6406 Vehicle Replacement 67,278

Capital Subtotal 67,278 67,278

Total 183,776 169,431 237,109 46,230 372,219 135,110 57.0%

Public Works

Total 1 233,982 1 289,755 1 320,760 / 213,397 1 399,846 1 79,086 / 24.7%(

2005 Actual to Budaeted (1 07,363) Overl(Under) Budget for 2005

66.5% Percent Expended of Budgeted Amount Significant Budgetary Changes from Previous Yeac

Total I 182,086 (103,000)1 79,086

Public Works

'7 %\,4 \+jfz Ad 2006 Final Operating Budget


10 Salaries and Wages 1 100 from Administration 20,921 1 100 from Engineering 36,774 1 100 from Facilities & Maint 39,886 1100 Overtime 1200 Temp Help

Salaries Subtotal 97,581

20 Benefits 21 00 from Administration 6,654 21 00 from Engineering 1 2,852 2100 from Facilities & Maint 16,976 2100 Overtime

Benefits Subtotal 36,482 36,482

- a . ~-

3100 Office & Operations 2,500 500.0% 3200 Fuel 1,000 3500 Small ToolslEquip (1,200) (60.0%)

Subtotal 1,738 15,289 2,500 1,354 4,800 2,300 92.0%

40 Charges for Services Professional Services (4100 serie 41 00 Snow B Ice Removal 30,000 41 00 Herzog Memorial (4,000) (80.0%)

26,000 520.0% Travel & Trainina 4300 from Maintenance 1,760 1,760

1,760 Various Services

Communications Advertising RenULeases Utilites RepairslMntc-General Miscellaneous


50 Intergovernmental 5100 King County 5100 CCUD

Intergov'l Subtotal

60 Capital Outlay to Equipment Replacement F 6406 Vehicle Replacement


2006 Final Operating Budget

This "Department" exists primarily to budget and track costs that are not directly attributed to a single department. The Equipment Replacement Division tracks the allocation of funds from other departments to the Equipment Replacement Fund, which is used to pay for equipment and vehicle replacements and new purchases.

Non-Departmental

" y .C \?h.c_Ap 2006 Final O~eratina Budaet

Total 1 118,158 1 97,010 1 164,815 1 87,574 1 65,270 1 (99,545) / (60.4%)1



Non-Departmental

2006 Final O~erafina Budaet

2005 Actual to Bud~eted (57,241) Overl(Under) Budget for 2005


Sianificant Budaefaw Chanaes from Previous Yeac

Total

Non-Departmental


10 Salaries and Wages 11 00 Merit Pay 56,000

Salaries Subtotal 56,000

20 Benefits 21 00 Leave Benef~ts Final P 16,800 21 00 Unemployment Comp 0.0% 2200 Workmen's Comp 19,500 21 00 Merit Pay 3,920

Benefits Subtotal 40,220 804.4%

30 Supplies 31 00 General Supplies 31 00 HR Supplies 31 01 Office Supplies-City 3200 Fuel 3400 BookslMaps 3500 Small ToolslEquip

Subtotal

40 Charges for Services Professional Services (4100 41 00 Professional Services 41 04 Prof Svc-Telephone 41 00 Various Contracts

73 I Various Services 4200 Communications 4200 Comm: EPSCA 4201 Comm: Postage 4203 Cornm: Telephones 4502 Rent: Postage Meter 4503 Rent: Copier 4505 Rent: Postage Scale 4800 M&R 4801 M&R: Copier 4802 M&R: Telephone 4803 M&R: Printer 4900 Misc: Contra 4900 Misc (debits) 4900 Misc (credits)

Services Subtotal

50 Intergovernmental 51 02 KCDC Portion of Rev 5105 KCDC July Fees 51 06 School Zone 5301 Sales & Use Tax

Intergov'l Subtotal

Non-Departmental

20 Benefits 30 Supplies 40 Charges for Services

Total I I 1 20,000 1 I I

Significanf Budgetary Changes from Previous Year:

Total I 144,382 (1 44,382) 1

Non-Departmental ..- ..

<>;*2,

yeL%& \?!I%b@? 2006 Final Operafing Budget

2003 2004 2005 2006 Change

60 Capital Outlay Transfers from:

ERF (1 64,382) Total f 164,382)

Purchases: Workstations, Network Sewer, Sound Svstern, and Broadcast System 6400 Workstations 9,000 6400 Network Server 20,000 6400 Broadcast System 1 0,880

Subtotal 39,880 39,880

Purchases: Veh~cles 6400 PW - Dump Truck 40,147 6400 PW - Backhoe (used) 32,640 6400 PW - Toyota Tacoma 25,214

Subtotal 98,002 98,002

Purchases: Larae Tools 6400 PW - Mower & Trailer 6,500

Subtotal 6,500

Total Purchases

Capital Outlay total

public safety and - newcastle

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