public procurment procedures

8/9/2019 Public Procurment Procedures

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Government PurchaseProcedure

(Government funded purchases)

Yashwant Singh


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FOCUS AREAS FOR EFFECTIVE

PU

RCH

ASIN

G

1. Policy framework

2. Legal aspects3. Purchasing and monitoring systems

4. Rules and Procedure


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PO

LIC

YFRAMEW

ORK

1. Handspun and Handwoven Textiles (Khadi) KVIC

2. Handloom Textiles KVIC or notified unitsof ACASH3. Sectoral Reservations for Government

purchases4. Purchase and/or price preferences

5. Negotiation Policy6. Prohibitory Orders such as for late bids.7. Local purchases special instructions


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Purchasing and monitoring systems

Purchasing function Quality Assurance System/Function

Standardisation specifications, conditions,forms & documents, safety, etc.

Database LPP, Price Indices, vendorregistration etc.

Monitoring Mechanism and Instruments Including registers for monitoringdeliveries, guarantees, advance actions etc.

Training of Purchase - Functionaries


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FINANCIAL RULES ON

PROCU

REMENT

1. Rule 21 of DFPRs

2. GFRs Chapter 6a) Rules 135 to 162 Procurement of goods

b) Rules 163 to 177 Procurement of servicesc) Rules 178 to 185 Outsourcing

3. GFRs Chapter 7

Rules 186 to 202 Inventory

Management4. GFRs Chapter 8

Rules 203 to 205 Contract

Management


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STAGES

1. NEED

2. INDENT

3. I/TENDER

4. PLANNING5. T/OPENING & SPOT C/S

6. CST/RANKING/EVALUATION

7. PROPOSAL, TAC/TPC

8. APPROVAL

9. ACCEPTANCE

10.FOLLOW-UP

11.EXECUTION/CANCELLATION


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GUIDING FACTORS FOR

PROCU

REMENT

DECI

SION

1. Public interest upper most2. Responsibility not discharged merely by

selecting cheaper offer3. Prescribed rules followed

4. Fair and reasonable procedures under thecircumstances

5. Selected offer meets requirements6. Price reasonable and consistent with quality

(standards/specifications)7. Selected offer appropriate8. Always record the reasons for decisions and

considerations leading to decisions in preciseterms


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Finalising contract proposals

1. Capacity/capability of the firms

2. Statutory clearances

3. Availability of sufficient funds

4. Comparison of rates on net delivered basis5. Delivery schedule

6. Acceptance of payment and other contractualterms

7. Past performance

8. Justification of rates9. Whether any need to negotiate

10.Approval of competent authority

public procurment procedures

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