STAR International School PTA Constitution

1. Name

The name of the association is Star International School Parent Teacher Association (PTA)

2. Objectives

The PTA is a not for profit organisation run by and for the benefit of everyone involved with

the school.

MISSION STATEMENT

Our aim is to help the school enrich the life experience of our children beyond the classroom. We

will organise activities and events, through the voluntary efforts of our members, raise funds and

promote a real sense of community spirit.

3. Membership

All parents / guardians of the young people attending Star International School and all staff at the

school will automatically become members of the PTA.

4. General Meetings

The Committee will hold interim General meetings at the beginning of each term to provide the

latest news and request feedback from the PTA general membership.

The Annual General Meeting (AGM) shall be held towards the end of Term 3 each year. Notice of

all Meeting will be posted in the school at least two weeks in advance and will be publicised on

the school website / communicator.

The Business at the AGM shall include:-

a. Voting of the new Committee for the following term

b. A report by the Chairperson

c. A report by the Treasurer

d. Statement of funds

At all general meetings voting shall be on the basis of one vote per member present at the

meeting.

At Annual General and Extraordinary Meetings the quorum shall consist of 5 members.

5. Committee

To be a member of the Committee of this PTA a candidate must volunteer and be seconded

by members of the PTA either prior to or at the AGM. Elections for the nominated candidates

will then follow. Committee members are eligible to vote at any meeting of the Committee.

The Committee shall be responsible for the overall management of the affairs of the PTA.

The Chairperson, Vice Chairperson, Secretary, Vice Secretary, Treasurer and Teacher

Representative will be elected positions.

In the event that there are no nominations the Committee shall have the power to fill the

positions.

The Committee shall have the power to appoint sub-Committees and to co-opt the services of

persons responsible to the Committee to carry out special works as the need arises. They will

also have the power to dissolve sub-Committees at their will.

The Committee shall consist of the following:-

a) Chairperson. Responsible for calling meetings, finalizing meeting agendas and

make formal announcements regarding PTA activities. The Chairperson chairs

meetings and has casting vote in the event of a tie. The Chairperson is responsible

to ensure that funds are expended in compliance with the PTA Mission Statement.

b) Secretary. The Secretary organises and calls for meetings, publishes the

agenda and minutes and keeps records of all PTA decisions and activities.

c) Treasurer. Responsible for the managing and reporting of all finances of the

PTA.

d) Staff Representative. Voted onto the Committee by members of staff. This person

represents the interests of the staff at meetings and discussions and conveys

information regarding the PTA to other staff members.

e) Representative of the SLT. This is a non-elected member of the PTA Committee.

f) Vice Chairperson. Responsible for assisting the Chairperson in all their

responsibilities.

g) Vice Secretary. Responsible for assisting the Secretary in all their

responsibilities.

Sub-Committees are formed from non-elected volunteers at the request and with the

support of the Committee to manage a particular event or activity.

The PTA recognizes the importance of the class representatives in the communication

process and the cohesion of the school. Although these are not directly connected to the

PTA their contribution and cooperation is highly valued and the PTA will continue to support

all class representatives.

6. Cessation of Committee Membership

A Committee member shall cease to be a member of the Committee:

On resignation in writing to the Committee; or after missing three consecutive meetings

without an apology being tendered.

Should the board of the school deem it necessary they may disband the Committee and call

for another election.

7. Committee Meetings

Meetings are to be conducted in accordance with normal meeting procedures and minutes

being produced.

Any decision to spend funds of the PTA must be presented as a motion to the Committee.

This needs to be seconded and passed by a majority of those present. The Committee has the

authority to spend up to 2000 AED by vote at a Committee meeting. Expenditure of larger

amounts may be voted upon but must be presented to the membership at large for any

objections.

The mode of voting on all questions shall be by a show of hands.

Every member present at a Committee meeting may cast a vote and the chair shall have the

right to a casting vote.

A member of the Executive Committee has the power to appoint a Proxy in their place if

unable to attend a meeting.

A quorum shall be a minimum of 5 members of the PTA and must include two members of

the Executive Committee.

Meeting dates for the year will be set at the first General Meeting of the year. Additional

meetings may be scheduled as required.

8. Finance

The funds of the PTA shall consist of donations and any sums raised in the name of the PTA.

The Treasurer shall record all income and all expenditure for public record.

The Committee may at its discretion, expend its funds for the benefit of the school, or may

make donations of funds to the School Board with recommendations for its expenditure.

The financial year of the association shall end on the last day of school in that Academic Year.

9. Alterations to the Constitution

Alterations may be made at an AGM or a Special General Meeting called for the purpose

provided 14 days notice of intention to hold such a meeting is advertised with the school.

Copies of the proposed changes are to be available at least five days prior to the meeting for

all PTA members.

10. Limitation

The PTA is ancillary to the school and has no power over administration, maintenance,

management or policy of the school.

The PTA will not offer to represent any of the interests of individual or groups of parents in

issues which are directly associated with school curricula activities or vice versa.

11. Winding Up

The association may be wound up by resolution to this effect passed by a two-thirds majority

of members present at a SGM called for this purpose.

Any surplus assets after all liabilities have been paid will be given to the school’s Board of

Trustees.

No surplus assets may be applied for or to the personal benefit of any member.

12. Execution

The Constitution shall be dated and shall be deemed to come into force on the

________________ and shall be binding on all members until dissolved by two-thirds of the

eligible members present at the meeting at which the constitutional changes are passed.

We, the undersigned agree to the adoption of the Star International School PTA Constitution and hereby

adopt these rules this ____ day of _________ year ________.

Signed:

______________________________ _______________________________

______________________________ _______________________________

______________________________ _______________________________

Note: Any decisions and expenditure of funds will be made in accordance of the Constitution and

therefore no individual shall be held personally liable for any anomalies.