provo ut events application web new

7/31/2019 PROVO UT Events Application Web New

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PROVO CITYEVENTS AND SERVICES APPLICATION

Name of Event: __________________________________________________

Type of Event: ___________________________________________________

Event Description: (be specific and attach additional pages if needed)

Date of Event: ___________________________ Setup time start: _________

Event start time: __________________ Event take down time ends _________

Location of event: _________________________________________________ (Attach a map showing the location and/or route)

Number of participants expected: ______________

Contact person: ___________________________________________________

Address: ________________________________________________________

City/State/Zip: ____________________________________________________

Home phone: ________________________ Work phone: _______________

Cell phone: __________________________ FAX: _____________________

Email address ____________________________________________________ (mandatory for acceptance)

Continue on next page



Does your event include the following? (Please answer each question)(Public property includes city-owned land, streets, sidewalks, facilities and parks)

A. Community Event on Public Property □ Yes □ No(If yes, you must complete Section A)

B. Event using Provo City parks or trails or adjacent parking lots □ Yes □ No(If yes, you must complete Section B)

C. Event using Provo City streets or sidewalks □ Yes □ No(If yes, you must complete Section C)

D. Event involving more than 300 participants on private property □ Yes □ No(If yes, you must complete Section A)

E. Block party □ Yes □ No (If yes, you must complete Section A and D)

F. Filming on public property □ Yes □ No(If yes, you must complete Section F)

G. Rally or protest on public property □ Yes □ No(If yes, you must complete Section G)

Please complete the appropriate supplemental forms based on the type and scope of your event.

Signature of Applicant: ___________________________ Date: __________

Please mail the form and all attachments to:

Provo City Parks and RecreationP.O. Box 1849, Provo, Utah 84603

or FAX to 801-852-6648

or hand deliver to351 West Center Street, Suite 120Provo, Utah

or print as a PDF and email [email protected]

Payment must be received before application will be processed. Include a check with your formmade out to Provo City, or call the Parks and Recreation Office to pay with a credit card at

801-852-6600.

Click here to print form and attachments for mailing or FAX



Section A: Community Event / Block Party / Large Assembly

Attach a detailed map of the location showing where activities will take place

Will this event interfere with or interrupt pedestrian traffic? □ Yes □ NoWill this event interfere with or interrupt vehicle traffic? □ Yes □ NoWill this even require closing a street? □ Yes □ No

(Road closures require the applicant to rent barricades. Please show the location of proposed barricades on the map)

Will this event involve music or other amplification? □ Yes □ No(Amplification would include microphones, sound systems or megaphones)

If yes, please describe the source of music or amplification: _______________________________

Will food be served at this event? □ Yes□ NoIf yes, will the food be served by a caterer: □ Yes □ NoIf yes, will be food be cooked on site? □ Yes □ No

Will any funds or proceeds be collected from this event? □ Yes □ NoIf yes, will a fee be charged for admission? □ Yes □ NoIf yes, will products be sold at this event? □ Yes □ NoIf yes, does your organization have an IRS 501c3 or similar designation:

□ Yes □ NoIf yes, will part of all of your proceeds benefit a charitable or non-profit

organization? □ Yes □ NoIf yes, please name the charity or non-profit:

_______________________________________________________________

How many restrooms will be available? Toilets ___________ Sinks _______

List available parking including the number of spaces available:

What Provo City services do you anticipate needing for the event?



Section B: Special Park Use

Park or trail area requested: ________________________________________

Pavilions Needed (if any): □ #1 □ #2 □ #3 □ #4

Attach a detailed map of activities and their specific locations

Will any funds or proceeds be collected from this event? □ Yes □ NoIf yes, will a fee be charged for admission? □ Yes □ NoIf yes, will products be sold at this event? □ Yes □ NoIf yes, does your organization have an IRS 501c3 or similar designation:

□ Yes □ NoIf yes, will part of all of your proceeds benefit a charitable or non-profit

organization? □ Yes □ NoIf yes, please name the charity or non-profit:

_______________________________________________________________

Will food be served at this event? □ Yes□ NoIf yes, will the food be served by a caterer: □ Yes □ NoIf yes, will be food be cooked on site? □ Yes □ No


If yes, please describe the source of music or amplification: ________________________________________________________________ Will you be bringing in or setting up any special equipment? Check all that apply.

Bounce house or inflatables □ Yes □ NoTent or shade awnings □ Yes □ NoBooths □ Yes □ NoExtra tables and/or chairs □ Yes □ NoDunk tank □ Yes □ NoCarnival games □ Yes □ NoOther: _____________________________________________________

After reviewing the Special Park Use Guidelines, are there event details that should be

addressed?



Section C: Street or Sidewalk Use

Attach a legible, detailed map showing intersections, roads, and sidewalksaffected and stating the times for closures to begin and end at each location.Show locations where barricades will be placed. The map must show a

magnified view of the area showing all streets and intersections affected. Includeindicators of the direction of traffic flow.

Have you attached your map? □ Yes □ No

If any portion of a street is closed, barricades must be used. The applicant mustrent or secure barricades from a licensed barricade company. As considerationfor this permit, the applicant agrees to assume all liability for erection andmaintenance of the barricades, agrees to clean up the area upon termination ofthe permitted use and agrees to assume all liability for the applicant’s use of thestreet during the specified period. A copy of the barricade agreement will need to

be submitted to the City prior to final approval of the event permit.

The applicant also agrees to provide at his own expense safety barricades whichwill be conspicuously displayed and lighted if the event takes place prior to dawnor after dusk. Volunteers acting as traffic control must wear high-visibility safetyvests.




Section C continuedDetailed Traffic Control Plan

Please describe in detail your plans for rerouting or restricting traffic movements on streets and sidewalks. Please include personnel assigned to monitor and control, how traffic will be handled through signalized and non-signalized intersections, how impacted neighborhoods and agencies

will be notified of the changes and how volunteers or paid staff will be deployed for traffic control purposes.

For a block party which will close a street, also complete Section D



Section D: Block Party Petition

For each block party application which involves a street closure, the applicant must secure the signatures of the residents in the area where the street will be closed. Please use this form for that process.

We understand that a block party permit has been submitted for a block party onour street on (date) ________________ from (time) __________ to

__________. By our signature, we acknowledge our awareness of the plans.

Name Address Signature

Applicant: Make additional copies of this form as needed to secure at least one signature from each address that will be impacted by the block party closure



Filming Information:

Dates of filming: ____________________ to ______________________

Does the filming involve more than 4 people?□

Yes□

NoDoes the filming involve restriction of public access including the stopping ordisruption of vehicular or pedestrian traffic? □ Yes □ NoDoes the filming require vehicle access adjacent to filming location? □ Yes □ No

If yes was marked on any item, please complete Part 1. If not, proceed to Part 2.

Part 1: Crew Information

Number of crew members: _________ Number of vehicles: ___________

Do vehicles need to be parked adjacent to filming location?□

Yes□

No

Part 2: Location Information

Location Date Time Summary and type of shot

What Provo City services do you anticipate needing for the filming?



Section G: Protest or Rally


If yes, please describe the source of music or amplification:

_________________________

Will this event interfere with or interrupt pedestrian or vehicle traffic?□ Yes □ No

If yes, in what ways and in which locations:

List any props, signs, etc. that will be used in the event, including size andlocation:


Please read the Provo City Advisory for Organizers of Public Rallies located at http://www.provo.org/mayor.rallies_advisory.html

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