PROPOSED GOVER N A NCE ST R UC T UR E – JUN E 2019

Abt Associates 2018 Governance Recommendations

• Expand the mission of the CoC beyond HUD funding and requirements

• Revisit leadership structure to improve strategic engagement of key partners and ensure nimble day-to-day leadership

• Refine bylaws to refresh the committee structure and clarify roles for each

• Change the role that the Collaborative Applicant staff play in the governance of the NYC CCoC

• Regularly review NYC CCoC bylaws and governance structure

Purpose & Goal ofGovernance Redesign

•Align with CoC Program regulations outlined in the 2012 HUD Interim Rule

• Bifurcate policy and operations work to create a nimble, action oriented Steering Committee

•Broaden the scope of participation by forming an Advisory Council that will focus on policy changes and system alignment

•Encourage better integration of City, State, and Federal resources serving the homeless

•Strategically recruit stakeholders not currently involved in the CoC

•Identify gaps and needs in NYC Homelessness and Housing System

NYC CCoC Governance Committee Members

Chairs – Linda Camoin (NYS OTDA)Laura Mascuch (The Network)

•Martha Kenton, NYC DSS

•Charlie Winkler, NYC DSS

•Kristen Mitchell, NYC DSS

•Jeannette Ruffins, West End Residences

•Sheila Singleton, NYS OASAS

•Alyson Zikmund, NYC HPD

•Catherine Trapani, Homeless Services United

•Cameron Craig, PWLEx Committee Co-Chair

•Peter Malvan, PWLEx Committee Co-Chair

•Ronald Fleming, PWLEx Committee

•Howard Charton, Breaking Ground

•Jeffrey Seward. NYC DOHMH

•Michael Berkery, NYS OTDA

•Cole Giannone, Mayor’s Office

•Tierra Labrada, The Network

•Kenia Maldonado, NYC HRA

•Amanda Slater, NYC DSS

•Carol Sainthilaire, CSH

❖ Committee Convened in October 2018❖ Bi weekly meeting schedule through March 2019

Current vs. Proposed CoC Structure• Current Structure

• Steering Committee • 27 members • 8 Government • 8 Coalition • 8 Persons with Lived Experience • 3 At Large

• Standing Committees• Special Populations / Ad Hoc Committees • Independent Review Team

• Proposed Structure

• CoC Advisory Council • Up to 50 members

• Steering Committee • 17 members• 4 Government• 4 Coalition• 4 Persons with Lived Experience • 3 Non-Profit Providers• 2 At-Large

• Standing Committees • Special Populations / Ad Hoc Committees• Independent Review Team

Current CoC Structure

Proposed CoC Structure

Advisory Council-Appointed Body

-Quarterly Meetings

Primary focus:

-System Alignment

-Review of policy changes

-System Performance

-Advise Strategic Plan

GovernmentPartners

Coalitions & Advocates

Persons with Lived Experience

Non-Profit Providers

Other Strategic Partners

Steering Committee -Elected body

-Monthly Meetings

Primary focus:

-Meeting HUD requirements and mandates

-Manage Standing Committees

-Develop and implement strategic plan

4 Government Representatives

2 At-LargeRepresentatives

4 Persons with Lived Experience

4 Coalition Representatives

3 Non-Profit Provider Representatives

CoC and NOFA Management

Independent Review Team (IRT)

• Non-conflicted body that makes all votes tied to funding decisions

• Criteria that determine conflict of interest:

• Employment by an agency that receives CoC funds • Representation of CoC funded projects (e.g.:

Coalitions)• Government or At-Large agencies that are

currently funding CoC projects • Person with lived experience that receive

subsidized housing and/or services from a CoC funded project

Standing Committees

Special Populations Formed as the Council and Steering Committee recognize a

need for a population specific group. Examples include:

Standing Committees Reflect long-term priorities of Steering Committee and Council.

CAPSPerformance Management

Persons with Lived

Experience

Income Access

Youth Committee

Veterans Taskforce

Special Populations

Youth Committee• Established to address distinct youth related issues and the

systems that support them

• Initially formed in response to a HUD requirement including a standalone point in time count for Runaway Homeless Youth

Veterans Taskforce• Established to address distinct veteran related issues and

the systems that support them

• Initially formed in response to a HUD mandate to end chronic veteran homelessness

-Created to support specific populations

-Flexible and not codified in CoC By Laws

Standing Committees

Performance Management-Data Management-Evaluation-Performance and Quality Improvement (PQI)

Persons with Lived Experience-CoC Persons with Lived Experience Committee -CoC Youth Action Board

Income Access-SOAR-Cash Assistance/Benefits-Career Development

-Created to support Steering Committee business

-Included in CCoC By Laws

Persons with Lived Experience -Integrated among all parts of governance structure

-Actively participate in Council, Steering Committee, and all Committees

-Encourage meaningful participation of persons with lived experience

CoC Persons with Lived Experience

CoC Youth Action Board

Committee for all currently or formerly homeless persons in New York City

Population specific committee for all currently or formerly homeless youth & young adults in New York City

CoC Structure Support

-Activities to take place outside of regular Steering Committee business

Governance & Grievance Process

Grant Monitoring

Process for grievances tied directly to Steering Committee

Governance to monitor and evaluate new structure

DSS Federal Homeless Policy and Reporting to provide grant monitoring TA and training outside of regular Steering Committee business

CoC Grant Monitoring & Technical Assistance

•Quarterly CoC Community meetings intended to support:• Introduction of new HUD policies

• NOFA preparation

• Grant management

•Trainings coordinated by FHPR unit including:• Environmental Review

• Fiscal Grant Management

• Data Quality and report review

•Individualized technical assistance

•CoC Policy implementation

Role of DSS Federal Homeless Policy and Reporting (FHPR)

Collaborative Applicant established through an MOU between the NYC CCoC and NYC DSS

• Coordinates citywide applications for homeless housing and service funding

Manages CoC funded portfolio & oversees program performance

Researches & responds to HUD policies

Establishes local priorities and adopts as CoC policy

DSS FHPR TeamHomeless and Housing

Community

Federal Homeless Policy

Role of DSS Federal Homeless Policy and Reporting (FHPR)

HMIS Lead Agency established through an MOU between the NYC CCoC and NYC DSS

Respond to federal reports on behalf of the City of New York & Continuum of Care • Housing Inventory Count & Point in Time

Count • System Performance Measures • Longitudinal Systems Analysis (formerly

Annual Homeless Assessment Report)

• Consolidated Annual Performance and Evaluation Report

Monitor and improve data quality within NYC HMIS Data warehouse

DSS FHPR TeamHomeless and Housing

Community

Federal Homeless Reporting

Proposed Meeting Schedule•CoC Advisory Council• 4 meetings/year

•Steering Committee• 12 meetings/year • 8 closed Steering Committee meetings

• 4 CoC Advisory Council meetings

•Community Meetings• Information sharing, Technical Assistance, Grant Compliance Training (Open to all)

• 4 meetings/year

•Open Public Meetings• Forum for new organizations to learn about the CoC

• 2 meetings/year

Timeline for implementation

Target Date Activity

June 2019 Steering Committee Presentation

July 2019 CoC Community Meeting Presentation

August 2019 Steering Committee vote on new structure

Fall 2019 Elections

January 1st, 2020 New structure takes effect

Please contact Martha Kenton, kentonm@dss.nyc.gov, Amanda Slater, slaterama@dss.nyc.gov,or Laura Mascuch, lmascuch@shnny.org with any questions, comments, or concerns.

Process for implementation

Current Steering Committee will vote to adopt a new Governance structure, as presented

• The new structure empowers a larger body to elect voting members in the annual election

This body will be comprised of the following:

• 1 vote per CoC funded organization

• 1 vote per current Steering Committee member

• 1 vote per Youth Action Board member

• 1 vote per Persons with Lived Experience Committee member

Election of new Steering Committee

• New Steering Committee vote to adopt revised Bylaws by December 31st, 2019

Governance Committee makes recommendations to CoC Co-Chairs on Advisory Council membership

• Co-Chairs to invite and appoint Advisory Council members

Questions?