proposal by cmia to host the medinfo 2017 bid.pdf · cmia bids for medinfo 2017 in beijing proposal...

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

Proposal by

CMIA

To Host the

MEDINFO 2017 in Beijing, CHINA

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Table of Contents

Table of Contents ...................................................................................................................... 1

Invitation from President of CMIA ............................................................................................ 3

1. Summary ............................................................................................................................ 4

1.1 Support ............................................................................................................................ 4

1.2 Date ................................................................................................................................. 4

1.3 LOC................................................................................................................................... 4

1.4 Venue ............................................................................................................................... 5

1.5 Proceedings ..................................................................................................................... 5

1.6 Sponsors .......................................................................................................................... 5

1.7 City ................................................................................................................................... 6

1.8 Accommodation .............................................................................................................. 6

2. Overview ............................................................................................................................ 7

2.1 Goals and Objectives ....................................................................................................... 7

2.2 Profile of CMIA ................................................................................................................ 7

2.3 Financial Situation ........................................................................................................... 8

2.4 Conferences History ........................................................................................................ 9

2.5 The Relationship between CIE and CMIA ........................................................................ 9

3. Proposal ........................................................................................................................... 11

3.1 LOC................................................................................................................................. 11

3.2 Budge and Consortium .................................................................................................. 13

3.2.1 Revenue Budget Proposal ................................................................................... 13

3.2.2 Expense Budget Proposal .................................................................................... 14

3.2.3 Surplus ................................................................................................................. 16

3.3 Venue ............................................................................................................................. 17

3.4 Accommodation ............................................................................................................ 21

3.5 Young Scientist Program................................................................................................ 22

3.6 Academic Sponsorship Program .................................................................................... 23

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3.7 Vendor exhibits.............................................................................................................. 23

3.8 Social Program ............................................................................................................... 24

3.9 Companion’s Program ................................................................................................... 25

4. Support ............................................................................................................................ 26

5. Sponsors .......................................................................................................................... 28

6. Proceedings ..................................................................................................................... 30

7. Professional Conference Organizer ................................................................................. 31

8. Beijing .............................................................................................................................. 34

8.1 Climate ........................................................................................................................... 34

8.2 Language ........................................................................................................................ 34

8.3 Visas ............................................................................................................................... 34

8.4 Currency ........................................................................................................................ 34

8.5 Electricity ....................................................................................................................... 35

8.6 Travel by air ................................................................................................................... 35

9. Magnetism of the City ..................................................................................................... 37

9.1 An Historical City ........................................................................................................... 37

9.2 An Cultural City .............................................................................................................. 38

9.3 An Modern City.............................................................................................................. 39

10. Bid Summary Table ...................................................................................................... 41

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Invitation from President of CMIA

Professor LUO Shuqian

President of CMIA

Dear IMIA Members:

As president of China Medical Informatics Association (CMIA), I am very pleased to

invite the International Medical Informatics Association (IMIA) to hold your

MEDINFO 2017 in the great city of Beijing.

As the host city of 2008 Olympic Games, Beijing is an ideal place to host the

MEDINFO 2017. The city has an excellent conference center, the China National

Convention Center (CNCC). It is a modern standard building with splendid facilities

for staging national and international conferences, exhibitions and other large

technical events. Beijing also offers high quality hotels, restaurants, transportation,

cultural attractions and modern shopping centers.

Beijing is extremely active in all areas of Medical Informatics. Beijing Municipal

Government has paid more attention to e-Health and put forward Medical

Information Application. There are the best hospitals and the most famous Medical

universities in Beijing. It is also the base area where medical related seminars and

meetings take place.

CMIA is an academic organization constituted by specialists, scholars, technologists

and administrators researching on utilization of computer technology and

information science in the field of medicine and healthcare. CMIA is a standing

council member of IMIA and the only representative of China in IMIA. As the

bidder for MEDINFO 2017, we have got great support from major officials, industries

and academic institutions in Beijing and China.

It will be our greatest honor if we get the right to host this significant event. In the

next four years, we will make our efforts to get full preparation for the event. We

have confidence to make the event to be the greatest one in its history. We send our

sincere invitation to every scientist of MEDINFO to attend MEDINFO 2017 in Beijing.

Prof. LUO Shuqian

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1. Summary

1.1 Support

As the bidder for MEDINFO 2017, we have great support from major officials,

industries and academic institutions in Beijing and China.

State Council of People’s Republic of China

Ministry of Science and Technology

Ministry of Information Industry

Ministry of Health

National Development and Reform Committee

State Food and Drug Administration

State Administration of Traditional Chinese Medicine

Chinese Institute of Electronics

Beijing Municipal Government

China Association for Science and Technology

National Natural Science Foundation of China

China Union of Electro-technology and Information Science

China Neural Networks Council

1.2 Date

We the CMIA are very pleased to welcome IMIA to hold its General Assembly 2017 in

Beijing on August 21, 2017.

By Inheriting traditional custom of MEDINFO, the MEDINFO 2017 will be held on

August 21-25, 2017, with a 5 day event consisting of 2 days of pre- MEDINFO

workshops, meetings and tutorials followed by a 3 day MEDINFO congress.

1.3 LOC

A core Local Organizing Committee (LOC) for MEDINFO 2017 has been set up, which

is consist of scientists, researchers and consultants in medical and heal-care

information field. It will be expanded and modified if the MEDINFO 2017 is assigned

to Beijing.

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1.4 Venue

China National Convention Center Image

It is planned to hold MEDINFO 2017 in the China National Convention Center (CNCC),

which is the biggest convention place in China.

1.5 Proceedings

MEDINFO 2017 Proceedings will be full electronic, open access to the readers from

all over the world.

1.6 Sponsors

CMIA has established long-term partnerships with many companies involved in

medical informatics research and development in China, and is therefore ideally

positioned to solicit their sponsorship. The potential sponsors are:

China Mobile

China Telecom

China Unicom

Lenovo

Inspur

IBM

HP

GE

Toshiba

Siemens

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1.7 City

Beijing, where the 2008 Olympic Games was taken place, the capital of China is the

ideal place for hosting MEDINFO 2017.

The Forbidden City of Beijing

1.8 Accommodation

The five stars the InterContinental Hotel BEICHEN will be the headquarter hotel for

MEDINFO 2017. It is very close to the China National Convention Center (CNCC) for

about 3 minutes-walk. There are other five or four stars hotels around CNCC for less

than 15 minutes walk for MEDINFO 2017 participants choosing. Also, there are some

low price hotels within 20 minutes walk.

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2. Overview

2.1 Goals and Objectives

This will be the first time MEDINFO is held independently in China, and will be a

historical event for China Medical Informatics Association (CMIA) and health

information development in China. It will bring about enormous benefits as well as

open up a new and broader pathway for informatics in health care and biomedical

experience exchange between developing countries and developed countries, build

up a platform to debate the impact that IT is having upon the biomedical and health

care industry and share the global knowledge of biomedical and health care

information. Scientists, researchers, informatics practitioners, vendors, consultants

and suppliers from all over the world will get together to address the topics, issues,

best practices and trends necessary to make the right decisions to impact their

business strategies and future research direction.

Convergence of medicalization and informatization is one of the important strategies

for Chinese government. In the 30 years of reform and opening-up, China keeps in

step with the world advanced level in medical informatics and obtains a remarkable

achievement both in academic and practical field.

At the congress, there are the goals and objectives as follows:

Display the latest research results on health informatics field from china and

other counties;

Share the experience wisdom in research and application between developing

countries and developed countries;

Promote international cooperation beyond the limit of borderline, domain and

area;

Seek more innovative and effective solutions to health challenges.

2.2 Profile of CMIA

China Medical Informatics Association (CMIA) is an academic organization

constituted by specialists, scholars, technologists and administrators researching on

utilization of computer technology and information science in the field of medicine

and healthcare. CMIA is a standing council member of International Medical

Informatics Association (IMIA) and the only representative of China in IMIA.

Approved by State Council of the People's Republic of China, CMIA was established

in the early 1980s on the basis of China Medical Informatics Association of Chinese

Institute of Electronics. CMIA officially joined IMIA and carried out international

academic communications representative of China. The academic activities of CMIA

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are strongly supported by Ministry of Health of the People's Republic of China,

Ministry of Information Industry, National Development and Reform Committee,

State Food and Drug Administration, State Administration of Traditional Chinese

Medicine. At present there are over 5800 members, 89 directors, 31 professional

committees and 23 regional branches in CMIA. At present, CMIA and China Medical

Informatics Society of Chinese Institute of Electronics are 2 titles and the same

organization, Professor LUO Shuqian is the President of CMIA.

With a large number of domestic famous specialists, scholars and senior

administrators, CMIA has built up broad communications with famous hospitals,

universities, scientific organizations, manufactories and long-term close cooperation

with international related academic institutions, playing a leading role in research

and application of medical informatics in China.

CMIA is a widely involved academic institution with the longest history, highest

international influence and academic level in the field of medical informatics in

China.

2.3 Financial Situation

There is no financial problem in CIMA. Since the year of joining in IMIA, CMIA never

missed paying the annual fee. And CMIA can acquire stable income.

The income of CMIA comes from the government support and profits of conferences.

Below is the three years balance sheet of CMIA. Considering financial data security

demand, the balance sheet has been simplified and modified appropriately just for

reference only. It shows that the financial situation of CMIA keeps stable in recent

years. Thus, CMIA will ensure the balance of expense and income, and maintain the

profits of IMIA and CMIA itself.

Table2.1: the Three Years Balance Sheet of CMIA

Unit：USD＄/EUR€

Assets 2009 2010 2011 Liabilities &

Equity 2009 2010 2011

Current Assets Current Liabilities

Cash 8,400,000/6,00

0,000

11,200,000/8,

000,000

14,000,000/10,

000,000

Accounts

Payable

5,600,000/4,00

0,000

7,000,000/5,000,0

00

8,400,000/6,0

00,000

Accounts

Receivable

11,200,000/8,0

00,000

11,200,000/8,

000,000

11,200,000/8,0

00,000

Wages

Payable

5,600,000/4,00

0,000

5,600,000/4,000,0

00

5,600,000/4,0

00,000

Total Current

Assets

19,600,000/14,

000,000

22,400,000/1

6,000,000

25,200,000/18,

000,000

Total

Liabilities

11,200,000/8,0

00,000

12,600,000/9,000,

000

14,000,000/1

0,000,000

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Noncurrent Assets Equity

Special

Accounts

Receivable

8,400,000/6,00

0,000

8,400,000/6,0

00,000

8,400,000/6,00

0,000

Legal

Person's

Capital

70,000,000/50,

000,000

70,000,000/50,00

0,000

70,000,000/5

0,000,000

Fixed Assets 49,000,000/35,

000,000

49,000,000/3

5,000,000

50,400,000/36,

000,000

Retained

Earnings

2,800,000/2,00

0,000

4,200,000/3,000,0

00

7,000,000/5,0

00,000

Depreciation 7,000,000/5,00

0,000

7,000,000/5,0

00,000

7,000,000/5,00

0,000

Total

Noncurrent

Assets

64,400,000/46,

000,000

64,400,000/4

6,000,000

65,800,000/47,

000,000 Total Equity

72,800,000/52,

000,000

74,200,000/53,00

0,000

77,000,000/5

5,000,000

Total Assets 8,400,000/6,00

0,000

86,800,000/6

2,000,000

91,000,000/65,

000,000

Total

Liabilities &

Equity

8,400,000/6,00

0,000

86,800,000/62,00

0,000

91,000,000/6

5,000,000

From the balance sheet above, we can easily find that CMIA is able to acquire

increasing income steadily by years. During the 3 years, the total net profits is about

€1,000,000/＄1,400,000.

2.4 Conferences History

CMIA has positively organized a variety of academic activities since its establishment:

National Medical Informatics Conference respectively in Changsha(1981),

Xian(1983), Kunming(1984), Xiamen(1987), Dalian(1991), Wuhan(1994),

Chengde(1997), Shuzhou(1999), Beijing(2002), Shenzhen(2005), Zhuhai(2008)

and Shenzhen(2011). Totally 2260 articles were published.

In October 1989, CMIA successfully co-sponsored the 6th World Congress on

Medical and Health Informatics (MedInfo1989) and acquired high reputation.

The 1st , 4th , 7th , 10Th, China-Japan-Korea Joint Symposium on Medical

Informatics in Shuzhou(1999), Beijing(2002), Shenzhen(2005), Zhuhai(2008).

The 1st (2006), 2nd(2007), 3rd(2008) Asian-Pacific Medical Informatics Summit,

collecting more than 800 international articles.

The facts above confirm that CMIA has enough competence and experience to host a

global conference with more than 1000 participants.

2.5 The Relationship between CIE and CMIA

The Chinese Institute of Electronics (CIE) is an academic and non-profit organization

affiliated to the Chinese Ministry of Industry and Information Technology. It has

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100,000 members, more than 600 society members, 44 regional societies and 8

working committees. Since the beginning of 1980's, CIE has established long-term

relationship with the famous international electrical and electronic societies. In 1980,

CIE established relationship with IMIA, and CIE delegates representatives to take part

in all kinds of affairs in IMIA.

China Medical Informatics Association of CIE was found when CIE built the

relationship with IMIA as a branch of CIE. CMIA is called world wide as 2 titles and

the same organization with the China Medical Informatics Association of CIE,

Professor LUO Shuqian is the President of CMIA.

The CIE hosted the 16th World Computer Congress (WCC 2000) in 2000 in Beijing

attended by 2500 persons, which sponsored by International Federation for

Information Processing (IFIP). As the Local Organizing Committee, CIE hosted the IEEE

ICC 2008 in Beijing, which had the participation of 2200 persons. Besides, CIE has also

organized the China Cloud Computing Conference in Beijing from 2008 to 2012

successively, which is the largest cloud computing technology event in China and

more than 19,000 IT elites participated in the event during the past 4 years.

CIE will strongly support CMIA to host MEDINFO 2017!

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3. Proposal

3.1 LOC

A core Local Organizing Committee (LOC) for MEDINFO 2017 has been set up. It will

be expanded and modified if the MEDINFO 2017 is assigned to Beijing.

Honorary Chair

Prof. WU Jichuan, the Honorary Chairman of Chinese Institute of Electronics.(CIE),

the Former Minister of Ministry of Information Industry of China, the Former

Minister of Ministry of Post and Telecom. He has high reputation in the information

technology science in China, played important role in communication and

information technology development for the last 30 years.

General Chair

Prof. LUO Shuqian, the President of China Medical Informatics Association (CMIA),

Vice Chairman of China Medical Informatics Association of China Institute of

Electronics. CMIA and China Medical Informatics Association of China Institute of

Electronics are 2 organizations with the same work team. He currently works as

professor in Capital University of Medical Sciences. He used to be senior visiting

professor of Biomedical Engineering Centre in University of Wisconsin-Madison USA

and Brain Image Center in Montreal, Canada. He pursues long-term research

in biomedical signal and image, is master in Artificial Intelligence and pattern

recognition.

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General Vice Chair

Prof. XU Xiaolan, the President of Chinese Institute of Electronics (CIE), Former Vice

President of Electronic Information Industry Development Institute in Ministry of

Industry and Information Technology of China. She is a famous expert in the

information technology field with more than 20 years related experiences.

General Secretary

Mr. LIN Runhua, the Deputy General Secretary of Chinese Institute of Electronics (CIE)

and the Vice President of China Medical Informatics Association (CMIA). He is an

experienced person in technical conference organization for 10 years, having strong

background with the IT industry, telecom industry and electronics industry.

Deputy General Secretary

Dr. ZHU Ling, representative of IMIA and member of the Board of China Medical

Informatics Association (CMIA). She knows MEDINFO deeply about the academic

affairs and organizing affairs.

Technical Committee Chair

Prof. LIU Haiyi, the vice president of CMIA. He is a famous medical science scientist in

China, and has attended the different kinds of Medical Informatics conferences for 15

years. He knows deeply about the academic affairs and organizing affairs.

Technical Committee Co-Chair

Dr. ZHAO Junping, the Director of Medical Informatics Department in China PLA

General Hospital. He is very famous and influential in medical informatics science.

Young Scientists and Students Affairs

Prof. HUANG Meizhu, Deputy General Secretary of CMIA. She is an influential expert

in medical informatics.

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Local Arrangement

Prof. LIANG Ying, General Secretary of China Medical Informatics Association (CMIA),

He is a famous expert in Medical Informatics in China.

Financial Chair

Ms. LI Qianyi, the Manager of International Academic Communication Department of

CIE. She is master in finance management, and serves as financial consultant in large

activities for many years.

Social Activities

Dr. GUO Gaoyang, Executive Member of CMIA. He has rich experiences in organizing

conferences and related activities.

Industrial Relations

Ms. LUO Hong, the Director of National Academic Communication Department of CIE.

She has more than 20 years working experiences in conference organization and has

built strong relationship with related authoritative organization and many IT venders.

3.2 Budge and Consortium

3.2.1 Revenue Budget Proposal

The MEDINFO 2017 number of participants is based on a projected 1500 participants

including 50 IMIA officials, 200 overseas regular members, 100 overseas students,

500 domestic regular members including scientists, researchers, users, vendors,

developers, consultants and suppliers, 400 domestic students, 100 young scientists

and 150 accompanying persons.

The actual participants may be higher and may vary in the subsection. In China, we

have a very big student population in universities. This kind of participants may be

much larger than MEDINFO before. Considering the inflation rate of the world and

the continuous decrease of US Dollars, we have a suggested congress registration

fees and exhibit booth fees as in the Revenue Budget Table.

In terms of proposal from IMIA and our experience of organizing conference, the

revenue derive from congress registration revenue, exhibit booth revenue,

sponsorships, grants, etc. Comprehensive consideration to the predict number of

participants, the rates and fees standard, the changing global situation of economy

and technology development, we provide a preliminary estimation of total revenue

at about €1,304,000/$ 1，630，000. Details of all kinds are specified in the Revenue

Budget Table.

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Moreover, the industrial exhibits income is reasonable, each exhibitor give only

US$7000 for the exhibition, we do think a lot of industrial partners have strong

interest in it. The industrial donations will come from the big players in health and

biomedical informatics technology. We have communicated with the government

such as Chinese Associate of Science and Technology, the Ministry of Information

industry, and got the commitment for supporting the MEDINFO 2017.

Table 3.1: the Revenue Budget

Revenue Classification Fees(USD) Number USD EUR

Registration

Early Bird 600 300 180,000 144,000

Regular 800 500 400,000 320,000

On-site 800 300 240,000 192,000

Student 600 400 240,000 192,000

Exhibit Booth 7000 30 210,000 168,000

Sponsorships 30,000 5 150,000 120,000

Grants 160,000 128,000

Other(Workshops

and Tutorials)

50,000 40,000

Total 1，630，000 1,304,000

3.2.2 Expense Budget Proposal

The conference management will be the responsibility of China Medical Informatics

Association (CMIA) and Chinese Electronic Exhibition & Information Communication

Corp. (CEEIC). CEEIC is a professional organizer contracted with CMIA.

The expense content comprises four parts, the general congress expenses, the

congress program expenses, the administrative expenses and the exhibit expenses.

The congress rooms and facilities costs include the meeting rooms’ rental,

audiovisual rentals, audiovisual personnel, and rental of computers with Internet

access for MEDINFO personnel and for participants, rental of printers and duplicating

machines, supplies, security personnel.

The estimates on catering, congress management, badges and IMIA yearbooks

printing and carrying, signage, construction and maintenance of registration system

and website, proceeding, bursaries, poster session expenses, promotional expense,

secretarial and student support, SC and SPC expenses are probably exceeding actual

costs, for the world inflation rate become much higher than before.

For every one of keynote and invited speakers the congress will cover all the

transportation including round-trip fly tickets, the hotel expenses and food expenses

for a period of five days. Also, they will not pay registration fees and will receive free

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admission to the welcome receptions, lunches and banquets. The cost of keynote

and invited speakers is about US$ 50,000.

The Social Program is free to all participants, with an estimated attendance of 800

persons at a cost of US$ 100 per person, including welcome dinner, banquet, cocktail

and student party. The total estimated expense is about US$ 80,000.

Exhibit will be a main part of the congress expenses, which refers to rental of exhibit

space, rental of booths, exhibit management fee, human resources costs, etc. The

estimated expense of exhibit is about US$ 59,400.

As to workshops and tutorials, insufficient information is available to budget for

them. Besides, it is out of scope for consideration from a financial perspective to

tours, sites and visits. Thus, in aim to produce a small profit or break-even, we predict

an unexpected expense of US$50,000 depending on certain conditions.

In conclusion, the total estimated expense is about €997,360/$1246,700, the table

below reveals the details of expenses.

Table3.2: the Expense Budget

Expense Number Fees(USD) USD EUR

General Congress Expenses

The conference rooms and facilities

costs

300,000 240,000

Catering(breaks, lunches) 1500 60 each 90,000 72,000

Congress management 30,000 24,000

Badges and IMIA yearbooks printing

and carrying

10,000 8,000

Internet Access 20,000 16,000

Congress Program Expenses

The keynote and invited speakers 50 1,000each 50,000 40,000

SC and SPC expenses 95,000 76,000

Bursaries 200,000 160,000

Audio Visual 50,000 40,000

Proceeding 20,000 16,000

Poster session expenses 20,000 16,000

Social Program 800 100each 80,000 64,000

Companion Program 150 100each 15,000 12,000

Administrative Expenses

OC expenses 30 150each 4,500 3,600

Promotional expense 20,000 16,000

Registration system &website

construction and maintenance

20,000 16,000

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Signage 5,000 4,000

Secretarial and student support 100 100 each 10,000 8,000

Exhibit Expenses

Exhibit Space 30 1680each 50,400 40,320

Other Exhibit Expenses 30 300each 9,000 7,200

Unexpected expense 50,000 40,000

Tax(6% of Revenue) 97,800 78,240

Total Expense 1246,700 997,360

3.2.3 Surplus

On the basis of the above calculation, a surplus of €306,640/$383,300 is expected.

IMIA will receive 10% of the registration fee of US$ 500,000 and 12.5% of the

registration fee of US$ 560,000; 10% of Exhibit revenue of US$ 210,000; 10% of

Workshops and Tutorials of US$ 50,000, plus US$ 95,000 as fixed funding for

expenses incurred by the Scientific Program Committee (SPC) and the Editorial

Committee (EC). Thus, the total surplus to IMIA will be €192,800/$241,000.

The proposed net congress income will be €113,840/$ 142,300.

Table3.3: the Surplus for IMIA

Surplus Percentage Revenue USD EUR

Registration Fee 10 500,000 50,000 40,000

12.5 560,000 70,000 56,000

Exhibit Booths 10 210,000 21,000 16,800

Workshops and Tutorials 10 50,000 5,000 4,000

Funding for SPC and EC 95,000 76,000

Surplus for IMIA 241,000 192,800

Table 3.4: the Balance of Participation

Number Optimal Break-even Budget

USD

Budget

EUR

Congress Participants 1500 1275 249,500 199,600

Exhibit Booths 30 9 59,400 11,314

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3.3 Venue

China National Convention Center Image

The Water Cube and Beijing National Stadium

It is planned to hold MEDINFO 2017 in the China National Convention Center (CNCC).

CNCC is a modern standard building with splendid facilities for staging national and

international conferences, exhibitions and other large technical events. It was

formerly the Main Press Center (MPC), International Broadcasting Center (IBC) and

venue for fencing and pistol shooting competitions during the 2008 Olympic Games

taken place. It re-fitted as a purpose-built convention and exhibition center, the CNCC

Complex comprises two hotels, office towers, exhibition center and convention

center.

The CNCC is within easy reach of Beijing’s major travel and sports facilities and scenic

spots. The National Olympic Sports Center is just across the street. Access to the

Beijing Capital International Airport (BCIA) is via the new Airport Expressway, which is

26km away from the CNCC. The CNCC is directly linked to the main subway system of

Beijing on Subway Line 8, and the Capital International Airport is 30 minutes-drive,

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while the Summer Palace is only 12 km to the west. To its north, 50 kilometers away,

there are two of world-famous attractions - the Great Wall and the Ming Tombs.

Access from Airport to CNCC

The CNCC complex consists of the Convention Center, CNCC Grand Hotel, the

InterContinental Hotel BEICHEN and two office buildings. The Center itself spans 7

levels (B2 to Level 5) with over 23,600 m2 of meeting and function space plus 36,000

m2 of exhibition space with several floors of commercial space at either end of the

398m long, 148m wide, 42m high building which rises at the ends to Level 8. The

conference building comprises of more than 60 conference halls and meeting rooms

with advanced facilities to serve a wide variety of purposes, as well as dozens of

offices. Elegantly appointed, it offers all the amenities expected of a major

international conference and exhibition center. The indoor exhibition halls and other

exhibition space can accommodate as many as 300 international standard exhibition

booths. Its spacious registration hall, public and VIP lounges, and bars located on

each floor are all designed to ensure that, despite busy schedules, conference

organizers and participants alike will have an enjoyable stay.

Table3.5: China National Convention Center Capacity

Facility Level Area

(Sq m)

Area

(Sq ft)

L×W×H

(m)

L×W×H

(ft)

Suggested Room Capacities

Theatre Classroom Banquet Reception

Plenary Hall 4 6,400 68,889 80×80

×12

5,700 3,600 4,500 6,000

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Plenary Hall

A

4 3,600 38,514 45×80

×12

3,200 2,000 2,600 3,500

Plenary Hall

B

4 2,800 30,139 35×80

×12

2,500 1,600 1,900 2,500

Ballroom 1 4,860 52,313 81×60

×9.6

4,000 2,400 3,500 4,200

Ballroom A 1 1,620 17,438 27×60

×9.6

1,300 800 800 1,300

Ballroom B 1 1,620 17,533 27×60

×9.6

1,300 800 800 1,300

Ballroom C 1 1,620 17,438 27×60

×9.6

1,300 800 800 1,300

Ballroom

A+B

1 3,240 34,875 54×60

×9.6

2,600 1,600 1,600 2,600

Ballroom

B+C

1 3,240 34,875 54×60

×9.6

2,600 1,600 1,600 2,600

Exhibition Hall

Exhibition

Hall 1

1 5,500

Exhibition

Hall 2

1 5,500

Exhibition

Hall 3

1 5,500

Exhibition

Hall 4

1 5,500

Exhibition

Hall 5

B1 6,500

Exihibition

Hall 6

B1 6,500

Auditorium 3 350

Meeting Room

Function A 1 594 6,394 22×27

×5.7

500 280 280 480

Funtion B 1 648 - 24×27

×5.7

550 300 300 550

Function C 1 594 - 22×27

×6.5

500 280 280 480

Meeting

Room A*20

2 81 872 9×9×2.

8

60 40 40 70

Meeting

Room B*6

2 72 872 9×9×2.

8

60 40 40 70

Meeting

Room C*4

2 54 581 6×9×2.

8

30 20 30 40

20


Meeting

Room D*20

3 135 1,453 9×15×

3.4

80 60 50 100

Meeting

Room E*5

3 153 1,647 9×17×

4.8

- 100 75 60 130

Meeting

Room F*3

3 375 4,036 15×25

×4.8

300 150 130 330

Meeting

Room G*2

3 450 4,844 18×25

×4.8

350 200 200 400

Among the many facilities designed to meet the needs of Chinese and overseas

conferences, organizers, exhibitors, and visitors, the Conference Building has a

state-of-the-art audiovisual studio, a business center, an electronic fast-printing

center and a color photo-developing center. All of the facilities and access in the

convention center are international standard.

Floor plan of Level 1

21


Floorplan of Level 2

Plenary Hall

3.4 Accommodation

The five stars the InterContinental Hotel BEICHEN will be the headquarter hotel for

MEDINFO 2017. It is very close to the China National Convention Center (CNCC) for

about 3 minutes-walk. And the four stars CNCC Grand Hotel (less than 5 minutes walk)

will also be participants’ hotel for MEDINFO2017. The two hotels nearby the CNCC

have more than 1200 rooms, including standard rooms, suites and luxury suites to

meet the varied needs of its guests. The Local Organizing Committee (LOC) will have

contract with them for less hotel price. The price of these two hotels ranges from

approximately US$90 to US$ 200. The LOC assures that the hotel’s price will keep the

22


same level in the year 2017. There are other five or four stars hotels around CNCC for

less than 15 minutes walk for MEDINFO 2017 participants choosing. The total hotel

rooms nearby CNCC for MEDINFO 2017 is more than 3000, so people have a lot of

choices.

Also, there are some low price hotels within 20 minutes walk. Cheaper Hotels will be

available as three stars HongXiang Hotel, two stars LaoDong Hotel, etc. The LOC will

provide shuttle bus from these hotels to airport in MEDINFO 2017.

Meals in hotels can be chosen among a breathtaking variety of delicious dishes from

China’s four leading cuisines --- Guangdong, Shandong, Sichuan and Huaiyang --- as

well as superbly prepared Western style food. The cafes, teahouses and shopping

arcades will add to the pleasure of the guest stay.

The CNCC Grand Hotel

If the venue of the MEDINFO 2017 is awarded to Beijing, the LOC and the Local

Conference Organizer will give details about room allocation, facilities requirement,

and other supporting functions. Also we will finalize the social activities and

opening/closing ceremony. The LOC of MEDINFO 2017 assures that it will be a most

impressive congress both in academic and arrangement.

3.5 Young Scientist Program

We the CMIA expect to attract and encourage more young scientists to join MEDINFO

events. We will make arrangements for the attractive Young Scientist Program for the

MEDINFO 2017, which includes both the Student Paper Competition and the Young

Scientist Award. We will raise special funds internally in China in order to run the

Young Scientist Program. Our target for this Program is to raise special funds of

amount $100,000 that will be used for supporting a total of 40 young scientists from

all over the world.

It is expected that, we will be able to obtain funding from several organizations.

23


Funds obtained from various foundations as well as donations and exhibitions fees

from institutions and companies will also be used as part of the expenses for the

Young Scientist Program.

3.6 Academic Sponsorship Program

We the CMIA will promote an Academic Sponsorship Program based on the model

established at MEDINFO 2004. MEDINFO 2017 has two Academic Programs:

Merit-based Award and Need-based Bursary. We expect obtain funding of amount

$100,000 from organizations, institutions and companies.

Merit-based Award

The goal is to provide incentives for scientists to excel in medical and healthcare

information research.

Need-based Bursary

The Need-based Bursary is to support the excellent researches in medical and

healthcare informatics which are short of funding.

3.7 Vendor exhibits

MEDINFO 2017 will focus on conferences and exhibitions both. By now, there are

hundreds of companies in HIS in China. Some of them have applied their HIS in some

cities and areas successfully. Hence, it will be a good opportunity for them to exhibit

their technologies and applications in MEDINFO 2017 for all the participants

worldwide. It is also a helpful platform for them to exchange experiences of practice

and thoughts of research.

CNCC has plenty of room for exhibition, which reaches totally 36,000 m2. We

estimate to use 3000m2 in exhibition for 30 standard booths.

24


The Spot of Exhibition in CNCC

3.8 Social Program

CIMA attaches great importance to social program in recent events, so the Social

Program will be a necessary part in MEDINFO 2017 as well. It will help for the

attendance worldwide to get to know each other better. The activities of the Social

Program will include:

Welcome Dinner with Chinese Traditional Performances

Banquet

Cocktail

The university students evening party;

Closing Ceremony

Beijing Opera and Beijing Duck

25


3.9 Companion’s Program

Beijing is an extremely attractive city with long history, multi culture and modern

elements. We welcome the participants to take their spouses to Beijing. Then, China

International Travel Services Co. will offer a full range Pre-and post-conference tour

services for participants and their spouses enjoying the Chinese culture and tradition.

The offered tours will include all interests and historic sites in Beijing.

26


4. Support

As the bidder for MEDINFO 2017, we have got great support from major officials,

industries and academic institutions in Beijing and China, such as: State Council of

People’s Republic of China, Ministry of Science and Technology, Ministry of

Information Industry, Ministry of Health, National Development and Reform

Committee, State Food and Drug Administration, State Administration of Traditional

Chinese Medicine, Chinese Institute of Electronics, Beijing Municipal Government,

China Association for Science and Technology, National Natural Science Foundation

of China, China Union of Electro-technology and Information Science, China Neural

Networks Council.

What is more, we have got support from many regional health informatics

associations, local health care research centers, hospital information centers in big

cities and provinces of China.

If our bid is successful, we will provide supporting documentations from above

institutions, including moral support, promotional materials and funding assistance

certification, etc.

Formal Letter from Honorary Chair of Local Organizing Committee in

MEDINFO 2017

Mr. WU Jichuan

Honorary Chair of Local Organizing Committee in MEDINFO 2017

Honorary Chair of Chinese Institute of Electronics

Former Minister of Ministry of Industry and Information

Technology

Dear Dr. Riccardo Bellazzi and IMIA members,

As the supporting national organization and higher authority of China Medical

Informatics Association (CMIA), it is our great honor to bid for MEDINFO 2017. We

have a strong wish to host a successful conference of medical informatics in Beijing,

the well-known city full of long history and modern elements.

The Chinese Institute of Electronics (CIE) is an academic and non-profit organization

affiliated to the Chinese Ministry of Industry and Information Technology. It is

composed of professors, experts and companies in the field of electronics and

technology. It has 100,000 members, more than 600 society members, 44 regional

27


societies and 8 working committees. Since the beginning of 1980's, CIE has

established relationship with the famous international electrical and electronic

societies. In 1980 and 1984, CIE was admitted as a full member in the International

Federation for Information Processing (IFIP) and a full member in the International

Union of Radio Science (URSI), respectively. CIE also established relationship with

ICCS, IMIA, IEEE, IET, ISAP and IEEK.

The CIE hosted the 16th World Computer Congress (WCC 2000) in 2000 in Beijing

attended by 2500 persons, which sponsored by IFIP. As the local organizing

committee, CIE hosted the IEEE ICC 2008 in Beijing, which had the participation of

2200 persons. Besides, CIE has also organized the China Cloud Computing Conference

in Beijing from 2008 to 2012 successively, which is the largest cloud computing

technology event in China and more than 19,000 IT elites have participated in the

event for the last four years.

Chinese government just issued the new strategy of health and medical care, which

reveals that the government has attached more importance to medical information.

Besides, more and more local enterprises joined in the medical informatics field.

Some solutions have been applied in practice. The Regional medical systems have run

in some cities. It turns out that there is a potential large market in China. MEDINFO

2017 is a good opportunity for China to communicate with other countries in

advanced medical informatics, to strengthen cooperation with oversea enterprises in

electronic health solutions and systems.

In conclusion, we are proud of having enough confidence to host MEDINFO 2017

successfully!

Sincerely yours,

WU Jichuan

28


5. Sponsors

Over 100 companies are involved in medical informatics research and development in

China. They span a wide range of sectors within health-, medical- and bio-informatics.

The members of LOC and their collaborators have established long-term partnerships

with many companies of them, and are therefore ideally positioned to solicit their

sponsorship. Potential sponsors include:

China Mobile

As the leading mobile services provider in Mainland China, China Mobile boasts the

world’s largest mobile network and the world’s largest mobile customer base. In

2011, the Company was once again selected as one of the “FT Global 500” by

Financial Times and “The World’s 2000 Biggest Public Companies” by Forbes

magazine.

Based in Huge mobile users, high-quality and efficient mobile network, China Mobile

has built up a healthy interaction, the doctor-patient interaction, mobile care and

pre-hospital emergency system, to compose a chain of medical information systems.

China Telecom

China Telecom is an extra-large State-owned telecom operator in China, Global

Partner of World Expo 2010 Shanghai, and was selected into the Top 500 Global

Corporations for many consecutive years. China Telecom mainly provides the

integrated information services including the fixed-line telephone, mobile service,

Internet connection and applications services.

China Telecom is developing multi-service integrated information service systems for

a wide range of large, medium and small hospitals and health unit in order to

improve the standard of various types of hospital information, to make medical

services closer to the ordinary residents by wireless and 3G applications.

China Unicom

China Unicom was officially established on 6 January 2009 on the basis of the merger

of former China Netcom and former China Unicom. It has subsidiaries in 31 provinces

(autonomous regions and municipalities) across China and many countries and

regions around the world.

In the field of health and medical care, China Unicom has set up mobile medical

Unicom strategy, including mobile messaging, remote detection, etc.

Lenovo

Lenovo creates and builds exceptionally engineered personal technology, but much

29


more than a tech company. Long the leader in China, Lenovo is growing rapidly and

winning market share in all parts of the world. This balanced growth is what has

made Lenovo the fastest growing major PC company and enabled us to consistently

grow faster than the market.

As a practitioner and promoter of China industry information, Lenovo plays an active

part in the health care industry information. With Zhaoyang notebooks and other

related products, Lenovo innovates a variety of medical application of information

technology solutions. Lenovo plays an important role in hospital clinical information

system, ward inspection system, emergency medical rescue system.

Inspur

Inspur is the leading supplier of overall solution to cloud computing in China, it has

formed the service capability of overall solution covering three levels of IaaS, PaaS

and SaaS, built leading cloud computing infrastructure platform for customers

replying on the Inspur high-end server, mass storage, cloud operating system and

information security technology, and fully supported the intelligent government,

enterprise cloud and cloud construction of vertical industry based on Inspur

government affairs, enterprise, industry information-based software, terminal

products and solution.

In the field of heal-care information, Inspur is actively building an unified health

information platform now.

IBM

HP

GE

Toshiba

Siemens

30


6. Proceedings

Proceedings will be made available in formats that meet the standards to be indexed

by the NLM’s Medline process, with the precise formats to be agreed within the

contract between IMIA and CMIA.

The congress proceedings will be full electronic, open access in the official website.

Hence, CMIA promises that there will not be any revenue in the congress

proceedings, and all the cost from the proceedings will be covered by the congress.

IMIA and CMIA will jointly hold the copyright of the proceedings.

31


7. Professional Conference Organizer

China Medical Informatics Association (CMIA) and Local Organizing Committee will

select CEEIC as the PCO. For Chinese Electronic Exhibition & Information

Communication Corp. (CEEIC) is a professional exhibition and conference corporation,

which has a long cooperation relationship with Chinese Institute of Electronics and

CMIA.

Officially established in 1964, CEEIC is one of the largest exhibition corporations in

China. CEEIC has successfully organized several international conferences, such as

IEEE ICC 2008 Beijing, China Electronics Summit, China Electronics Fair (CEF), etc.

Conference Management Functions:

1. Conference Management

Coordinate the general operation and overall event project planning.

Serve as a technical resource center in the area of convention planning.

Develop an implementation plan outlining all necessary tasks, timetables

and the parties responsible.

Review all contracts for events and provide technical advice to ensure

compliance with MEDINFO 2017 expectations.

Assist in site selection & confirmation of venues.

Participate in monthly committee conference calls and staff meetings.

Obtain information (i.e. tutorial descriptions, registration form, etc.) and

have posted to the appropriate web site. Monitor web sites for updates and new

information as needed.

Answer routine questions from authors, speakers and participants by phone

and email

2. Food and Beverage

Coordinate menus, guarantees and arrangements with conference facility

and other outside vendors.

Review and finalize Banquet Event Orders with all venues.

Track and manage food and beverage set up and consumption on-site.

Supervise all events.

3. Housing

Monitor and maintain hotel(s) liaison necessary for protection of room

blocks and monitoring of room cut-off dates.

Responsible for collecting and maintaining hotel meeting history.

Review and report weekly on room pick-ups and advise on strategies to

maximize pick-up and reduce any possible attrition charges.

4. Logistics

32


Arrange for other services as requested such as entertainment, intra-city

transportation, off-site events, and pre/post tours.

Arrange for signage required for all events including registration, social

functions and technical meetings.

Coordinate the arrival and return of equipment and material.

Handle AV bid and supervisor chosen contractor on-site.

Make any appropriate arrangements for special handling of VIPs, Speakers,

Board or Committee members.

Prepare written specifications for meeting room arrangements.

5. Marketing/Promotion

Coordinate marketing for the conferences to include e-mail blasts, attendee

brochures, web sites, etc.

Develop, manage and execute conference marketing plan & promotional

schedule.

6. Program Coordination

Work with the planning committee to develop program format.

Coordinate timing schedule and facilities for sessions.

Provide support on patronage packages and implementation-site.

CEEIC National Conferences Organizer Experience:

China Electronics Summit

China EMS Industry Summit

Global IC Market Forecasting Summit

Seminar on Design Innovation & emulation of Electronics Industry in China

China Component Leaders Award Convention

China Component Leaders Open Forum

Electronic Components Reliable Resource Recognizing Seminar

International Electronics Purchasing Conference

Conference on China Mobile Phone Industry

Production and Sales Meeting of National Mobile Phone Manufacturers

Portable Consumer Electronics Seminar

Asian LCD Industry Summit

China FPD Manufacturing Forum

Automotive Electronic Forum

Automotive Electronics & in-Vehicle Design Seminar

China VoIP Conference

Global Bluetooth Technology & Products Exchanging Summit

Senior Seminar on RFID Technology and Application

NFC Forum

Seminar on China Photovoltaic Technology & Equipment

China International Battery Technology and Market Forum

Seminar on Power Management Technology

Seminar on Green Electronic Manufacture and Authentication

33


International Forum on global RoHS Execution

Electronic Products WEEE/RoHS Forum

Update on Requirement of Halogen Free and Other Hazardous Substances

SMT China Forum

Electronic Test and Measurement Forum

Seminar on Quality Authentication and Test Technology

CEEIC International Conferences and Event Organizer Experience:

IEEE ICC 2008

Asia Electronics Exhibition in Shanghai

Electronic India

Electronica

Electronic Americas

Expo Electronica

CEATEC JAPAN

Hong Kong Electronics Fair

34


8. Beijing

8.1 Climate

August 21-25 is the best time of the year around in Beijing. The temperature at the

day time is around 24 oC -28 oC(about 78 oF-83 oF )and around 20 oC( 70 oF) in

evenings.

8.2 Language

English will be the official and predominant language in this MEDINFO 2017,

accordingly, all documentation, websites, promotional literature will be available in

English. Likewise, staff at the congress dealing with participants will be reasonably

fluent in English. There will be sufficient simultaneous translation requirements for

all the non-English participants and speakers.

8.3 Visas

All MEDINFO 2017 participants will be admitted to the People’s Republic of China.

The Chinese government encourages the communication of science and technology

among all countries and nations. All participants and accompanying persons will need

a valid passport to enter the People’s Republic of China. Participants will need to

apply for visas from the People’s Republic of China Embassy in their country of

residence, and should allow abundant time for processing of their request. If needed,

the General Chair of the Local Organizing Committee of MEDINFO will provide an

invitation letter to the participant who requests it, in order to expedite visa

processing.

8.4 Currency

The unit of monetary currency in the People’s Republic of China is the RMB(￥). It is

very easy to exchange the participants money into Chinese RMB and Credit Card are

widely used in every hotel and other business place. Here are some exchange rates of

different currency list in the Bank of China. (http://www.boc.cn, May 28, 2012)

100（EUR）= 1063.91 (RMB￥)

100（HKD）= 83.38（RMB￥）

100（CHF）=683.5（RMB￥）

100（SEK）= 97.98（RMB￥）

35


100（NOK）= 112.31（RMB￥）

100（CAD）= 667.78（RMB￥）

100（MOP）= 82.41（RMB￥）

100（THB）= 21.55（RMB￥）

100（GBP）= 1047.86（RMB￥）

100（USD）= 648.98（RMB￥）

100（SGD）= 511.44（RMB￥）

100（DKK）= 117.39（RMB￥）

100（JPY）= 7.9646（RMB￥）

100（AUD）= 653.7（RMB￥）

100（PHP）= 14.8（RMB￥）

100（NZD）= 508.67（RMB￥）

8.5 Electricity

Standard voltage in the People’s Republic of China is 220V; 50Hz. Inexpensive

adapters are readily available at many locations. The picture below shows the

common socket in China, so we strongly recommend you to carry about a socket

adapter.

Common socket image

8.6 Travel by air

Beijing Capital International Airport Indoor Scene

The city of Beijing is served by the Beijing Capital International Airport (BCIA). It is the

36


largest and most advanced airport in China and also one of the famous airports in the

world. Beijing is easily linked with all world major cities by air and there are no

problems at all to any participant to reach no matter what city they start from. The

airport is located about fifteen kilometers northeast of downtown, and is accessible

by several expressways and by sub train. There is shuttle service at all major

downtown hotel. It is easy to take a taxi from the airport to the congress center and

hotels, and the taxi ride costs reasonably.

Map of Beijing Capital International Airport

37


9. Magnetism of the City

9.1 An Historical City

The Palace Museum

The Palace Museum was

commissioned by the third

Emperor of the Ming Dynasty,

Emperor Yong Le. The palace was

built between 1406 and 1420, but

was burnt down, rebuilt, sacked

and renovated countless times, so

most of the architecture you can

see today dates from the 1700’s

and on wards. The Forbidden City

was the seat of Imperial power for 500 years, and is now a major tourist attraction in

China. The total area of the complex is 183 acres, so it takes quite a while to walk

through, especially if you want to have a close look at everything. All together there

are 9,999 1/2 rooms in the Museum, not all of which can be visited.

The Temple of Heaven

The Temple of Heaven was initially built in the eighteenth year of the Ming Dynasty

(in 1420). Situated in the southern

part of the city, it covers an area of

273 hectares. It is a place where

Emperors from both the Ming and

Qing Dynasties' traveled to worship

and to pray for good harvest. The

northern part of the Temple is

round in contrast to the southern

part, which is square, implying that

"the sky is round and the earth is

square" to symbolize both heaven and earth. There are a lot of prominent places in

this park such as the Circular Mound Altar, the Imperial Vault of Heaven, the Long

Corridor, the Echo Wall, the Seven-Star Stone and many other areas of historic

interest and panoramic beauty. In 1998, it was included in the "List of World

Heritages" by the United Nation's Educational, Scientific and Cultural Organization.

38


The Great Wall

The Great Wall at Badaling is located

in Yanqing County, which is about 60

kilometers northwest of Beijing. It is

widely known as the most

representative section of the “Great

Wall” from the Ming Dynasty. Well

laid out with huge uniform bricks,

the wall was built on the ridges of

the mountains. Various beacon

towers were erected at strategic

points along the wall. Badaling is a place of strategic importance and its wall is both

tall and sturdy. With its many beacon towers, the wall looks magnificent and best

epitomizes the magnificence of traditional Chinese architecture.

The Summer Palace

The history of Summer Palace

extends as far back as 800 years. In

115 B.C, when the Jin Dynasty made

Beijing--then called Yanjing-- its

capital, it built an imperial palace

that was then referred to as the

Golden Hill Palace. The structure still

remains on the present site of what

residents and tourists both recognize

as the Summer Palace of Beijing.

9.2 An Cultural City

Dragon Boat Festival Customs

The Dragon Boat Festival once had

many interesting customs that are no

longer commonly observed, although

they are still practiced in rural areas.

The most popular activity of the

Dragon Boat Festival is racing dragon

boats. The locals who paddled out on

boats to scare the fish away and

retrieve Qu Yuan’s body marked the

origin of dragon boat racing. The races

are a symbol of the attempts to rescue and recover the body of Qu Yuan.

39


Beijing Opera Suo Lin Purse

Suo Lin Purse is a masterpiece of the

Cheng School of Beijing Opera. In 1940,

the playwright Weng Ougong wrote Suo

Lin Purse as invited by Cheng Yanqiu, the

great master of Beijing Opera; in May of

the same year, Mr. Cheng Yanqiu stared

the debut of this opera at Shanghai Gold

Theatre. This opera became a hit after the

debut and has been sung by the

descendants till now for its styles of

tragicomedy and arias integrating the essences of the Cheng School. Shi Yihong of

Mei school, starring Xue Xiangling, will add extra dazzles for this version.

9.3 An Modern City

The National Theatre

The newly finished egg-shaped theatre is designed by the

French architect Paul Andreu, the designer of the terminal of

the Charles de Gaulle Airport in Paris. The National Grand

Theatre, situated west of the Beijing's central Tian'anmen

Square, has a huge glass and titanium dome-shaped

structure surrounded by water.

The new National Theater is composed of the three halls nestled inside the egg. The

2.68-billion-yuan (US$328 million) theatre will hold 6,000 people. It is regarded as

the Egg due to its smooth, translucent exterior and ovoid shape. With its modernity,

it is in the strong contrast to the Stalinist-style building of the Great Hall of the People

and the golden eaves of the Forbidden City. Over 16,000 cubic metres of water

enough to fill 42 Olympic swimming pools is poured into the lake on which the Egg

will "float".

The Financial Street

The Beijing Financial Street is located on the east side of the second ring road, the

area between Fuchengmen and Fuxingmen. The financial street is 1700m long from

north to south and 600 wide from east to west. More than 10 skyscrapers have been

erected on the street. A lot of financial institutions like Head office of China

Construction Bank, Bank of China, Commercial and Industrial Bank of China,

Communication Bank of China, China Securities Regulatory Commission, CITIC

Industrial Bank and other big banks in China have already entered the financial street.

Several deluxe hotels are nestled in this area like Ritz Carlton Hotel, Continental. Over

200 big enterprises have moved into the financial street. The financial street will

40


become financial center of financial institutions and business buildings in Beijing. At

same time it will be equipped with all kinds of service facilities like

telecommunication, business, catering and cultural and entertainment etc.

The Central Business District (CBD)

The Beijing CBD or Beijing Central Business District is a projected part of Beijing city.

It is located in the eastern urban area between the 3rd Ring Road and the 4th Ring

Road with a total area of 4 square kilometers. This area has the unique district

advantages in terms of its infrastructure facilities, rich land resources and busy

business atmosphere. It has about 3000 companies, among which are 500

multinational corporations, 570 foreign representative offices, 160 foreign-funded

banks, insurance companies and agencies as well as over 200 intermediary services.

There are over three million square meters of the existing business infrastructure

facilities, covering China World Trade Center, Motorola Plaza, the Kerry Center,

Hewlett Packard Plaza etc. where house scores of famous multinational companies

and financial agencies, such as Hewlett Packard, Ford, Motorola Samsung, BNP, of the

160 of the world's Top 500 enterprises with their offices in Beijing, over 120 have

established their offices in the CBD and its nearby areas.

41


10. Bid Summary Table

In a concise table, summarize the following details extracted from our bid:

Part I: Society profile and

capabilities

China Medical Informatics Association

http://www.cmia.info/cn/index.asp

President Prof. LUO Shuqian,

[email protected]

Membership and stability Established: 1980

Joined IMIA:1983

Number of Members: 5800, 45%

clinicians, 38% academic, 17% others.

Period over which financially

stable:32years

Society conference history and

experience

The National Medical Informatics

Conference respectively in

Changsha(1981), Xian(1983),

Kunming(1984), Xiamen(1987),

Dalian(1991), Wuhan(1994),

Chengde(1997), Shuzhou(1999),

Beijing(2002) and Shenzhen(2005) ,

Zhuhai(2008) and Shenzhen(2011).;

The 6th World Congress on Medical and

Health Informatics(MedInfo1989,

co-sponsor with Singapore)

The 1st , 4th ,

7th, 10Th,China-Japan-Korea Joint

Symposium on Medical Informatics in

Shuzhou(1999), Beijing(2002) and

Shenzhen(2005),Zhuhai(2008);

The 1st , 2nd,3rd Asian-Pacific Medical

Informatics Summit

Proposed LOC chair Prof. LUO Shuqian,

[email protected]

Proposed Medinfo 2015 dates August 21-25, 2017

Location Beijing, China

Conference facility China National Convention Center

http://www.cnccchina.com/

Plenary room size: 6,400 m2

Parallel session rooms: 10 and 23,600m2

Exhibition space: 36,000 m2

Small meeting rooms: 60

http://www.cmia.info/cn/index.asp

http://www.cnccchina.com/

42


Experience with large conferences Asian-Pacific Medical Informatics

Summit

More than 800 attendees

Accommodations Number of Hotel Rooms in Host City:

More than 3000 rooms from US$30 (1*)

to $200(5*)

Government support State Council of People’s Republic of

China;

Ministry of Science and Technology;

Ministry of Information Industry;

Ministry of Health;

National Development and Reform

Committee;

State Food and Drug Administration;

State Administration of Traditional

Chinese Medicine;

Chinese Institute of Electronics;

Beijing Municipal Government;

China Association for Science and

Technology;

National Natural Science Foundation of

China;

China Union of Electro-technology and

Information Science;

China Neural Networks Council.

Other support Regional Health Informatics Associations;

Local Health Care Research Centers;

Hospital Information Centers in big cities

and provinces of China.

Part II: Requirements and obligations

Funds budgeted for SPC and EC

(excluding printing costs)

US$95,000

Funds budgeted for Congress

proceedings

US$20,000

Funds budgeted for Bursaries US$200,000

Benefits to IMIA institutional members 10% discount for registration fees and

exhibit space.

No meeting conflict Will you have an annual meeting as

well as Medinfo in 2017? No

Meeting space Meetings of the IMIA Board, along with

lunch and break facilities;

Meetings of the IMIA General Assembly,

43


along with lunch and break facilities;

Meetings of IMIA Working and Special

Interest Groups;

Limited ad-hoc meetings.

Funds budgeted IMIA Yearbook US$10,000

Communication strategy Promotion

Key Announcement

Key Organizations

Part III: Budget proposal

Proposed rates & fees Early bird: US$600

Regular: US$800

Student: US$600

Average: US$667

Attendance levels (number of participants

needed)

Break-even: 1275

Budget: US$249,500

Optimal: 1500

Costs

Fixed costs: US$840,000

Cost/participant: US$249,500（ including

the expenses of catering, keynote

speakers, social and companion

programs, OC, secretarial and student

support.）

Exhibition and other revenues Break-even: 2000sq m

2’000 sq m: US$59,400

Revenue at 1600 participants, ~2000 sq

m, (excl. VAT)

Revenue: US$1,700,000

Expenses: US$1,306,200

Profit: US$393,800

Profit per participant US$246

Result

for 1000 participants






Profit US$246,000

Profit US$295,200

Profit US$344,400

Profit US$393,800

Profit US$442,800

Profit US$492,000

Part IV: The participant’s perspective

Budget from New York (economy travel+6 $2,500fare(round-trip)+

44


days in 4* hotel+early registration) $800accom+$600reg = $3,900total

Budget from Paris

(economy travel+6 days in 4* hotel+early

registration)

$2,400fare(round-trip)+

$800accom+$600reg =$3,800total

Budget from Tokyo

(economy travel+6 days in 4* hotel+early

registration)

$1,300fare(round-trip)+

$800accom+600$reg = $2,700total

Climate 25°C(80 °F ) average, Summer

Accompanying persons programmes Welcome Dinner with Chinese Traditional

Performances

Banquet

Cocktail

The university students evening party;

Closing Ceremony

Pre-and post-conference tour

Pre- and post-tours famous and historic sites in Beijing： Forbidden City

Summer Palace

Great Wall

Olympic Park

Temple of Heaven

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