proof of evidence the a660 joint council

TWA/13/APP/04/OBJ/1644

Proof of Evidence The A660 Joint Council

Appendix 5 Minutes and Agenda Front-sheets from INWAC Meetings

September 2012 – December 2013

Agenda compiled by: John Grieve Governance Services Unit Civic Hall LEEDS LS1 1UR Tel: 22 43836

West North West Area Leader: Jane Maxwell Tel: 336 7858

Produced on Recycled Paper

A

NORTH WEST (INNER) AREA COMMITTEE

Meeting to be held on Thursday, 20th September 2012 at 7.00 pm

in the Woodsley Road Community Centre, 64 Woodsley Road, Leeds, LS3 1DU

MEMBERSHIP

Councillors

M Hamilton - Headingley; J Walker - Headingley; N Walshaw - Headingley;

C Towler - Hyde Park and Woodhouse; G Harper - Hyde Park and Woodhouse; J Akhtar (Chair) - Hyde Park and Woodhouse;

B Atha - Kirkstall; J Illingworth - Kirkstall; L Yeadon - Kirkstall;

J Bentley - Weetwood; S Bentley - Weetwood; J Chapman - Weetwood;

B

A G E N D A

Item No

Ward Item Not Open

Page No

PROCEDURAL BUSINESS

1

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS To consider any appeals in accordance with Procedure Rule 25 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded). (*In accordance with Procedure Rule 25, written notice of an appeal must be received by the Chief Democratic Services Officer at least 24 hours before the meeting.)

2

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC 1 To highlight reports or appendices which

officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2 To consider whether or not to accept the

officers recommendation in respect of the above information.

3 If so, to formally pass the following

resolution:- RESOLVED – That the press and public be

excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

C

Item No

Ward Item Not Open

Page No

3

LATE ITEMS To identify items which have been admitted to the agenda by the Chair for consideration. (The special circumstances shall be specified in the minutes.)

4

DECLARATIONS OF DISPOSABLE PECUNIARY AND OTHER INTERESTS To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct.

5

APOLOGIES FOR ABSENCE To receive any apologies for absence.

6

OPEN FORUM In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

7

MINUTES OF THE PREVIOUS MEETING To confirm as a correct record the minutes of the meeting held on 28th June 2012 (Copy attached)

1 - 8

D

Item No

Ward Item Not Open

Page No

8

MATTERS ARISING FROM THE MINUTES To consider any matters arising from the minutes (Report attached)

9 - 10

9

AREA CHAIR'S FORUM To receive for information the Area Chair’s Forum minutes for the meetings held on 12th March and 13th July 2012 (Copies attached)

11 - 22

10

Headingley; Hyde Park and Woodhouse; Kirkstall; Weetwood

APPOINTMENT OF AREA COMMITTEE REPRESENTATION UPON LEEDS INITIATIVE AREA BASED PARTNERSHIP GROUPS/CORPORATE CARERS GROUP

To consider a of the Chief Officer(Democratic and Central Services) which provides background to local Member representation upon Leeds Initiative Area Based Partnership Groups and also the Council’s Corporate Carers Group, and invites the Committee to determine the Elected Member appointments to those groups listed within section 3 of the submitted report

(Report attached).

23 - 28

11

CHILDREN'S SERVICES UPDATE REPORT To consider a report by the Director of Children’s Services which provides an update on developments within Children’s Services. The purpose of the report is to keep members informed of the current issues facing the Directorate and children’s partnership as well as the progress that is being made against local and national agendas.

(Report attached)

29 - 76

E

Item No

Ward Item Not Open

Page No

12

Guiseley and Rawdon; Hyde Park and Woodhouse; Middleton Park; Otley and Yeadon

CONSULTATION ON EXPANSION OF PRIMARY SCHOOL PROVISION FOR SEPTEMBER 2014

To consider a report by the Director of Children’s Services which is intended to ensure that Members are fully briefed on the proposals being brought forward in response to rising demand for reception places city wide and are able to comment on them. It is also intended to provide a general update on place pressure issues in the North West Inner Area.

(Report attached)

77 - 82

13

Adel and Wharfedale; City and Hunslet; Headingley; Hyde Park and Woodhouse; Kirkstall; Weetwood

REMOBILISATION OF THE NEW GENERATION TRANSPORT (NGT) SCHEME: CURRENT POSITION AND PUBLIC CONSULTATION

To consider a report of the of the New Generation Transport Team (Leeds City Council - City Development and Metro) which provides an update on the New Generation Transport scheme including the rationale for the scheme, the remobilisation of the NGT scheme, since receiving confirmation from the government on the 5th July 2012 that the scheme would potentially receive government funding. The report also sets out details of the consultation process to date and which will be re commenced on remobilisation of the scheme. The Transport and Works Act Order procedure is also outlined.

(Report attached)

83 - 100

14


COMMUNITY PLANNER UPDATE REPORT To consider a report by the Community Planning Officer which provides an update on the community planner work programme since the previous report to Area Committee in February 2012. (Report attached)

101 - 108

F

Item No

Ward Item Not Open

Page No

15


LETTING BOARD CODE REVISIONS AND PUBLIC CONSULTATION

To consider a report by the Community Planning Officer which sets out the proposed changes to the Letting Board Code which operates in Inner North West Leeds.

(Report attached)

109 - 124

16


COMMUNITY RIGHT TO BID

To consider a report of the Acting Chief Asset Management Officer which provides an update on developments with Community Right to Bid and advises of the implementation date.

The report explains that the right gives communities the opportunity to bid to buy assets for the benefit of their local community. The Area Committee and the area support team are requested to consider ways they can encourage and help local community organisations to nominate assets.

(Report attached)

125 - 134

17


WELLBEING FUND 2012 - 13 UPDATE REPORT

To consider a report by the Assistant Chief Executive (Customer Access & Performance) which provides an update on the budget position for the Wellbeing Fund for 2012 -13 and explains the budget monitoring information for Quarter 1. The report also outlines the findings of a financial review of Wellbeing revenue projects approved between 2004/05 to 2011/12.

(Report attached)

135 - 152

G

Item No

Ward Item Not Open

Page No

18


AREA UPDATE REPORT

To consider a report by the Assistant Chief Executive (Customer Access & Performance) which provides an update on recent Sub Group business and the current position relating to other project activity. The report includes progress on the work of the West North West Area Leadership Team and the work taking place around Student Changeover.

The report also seeks nominations for a Fuel Poverty Champion and nominations for community representatives to Area Committee Sub Groups.

(Report attached)

153 - 166

19

DATE AND TIME OF NEXT MEETING To note that the next meeting will take place on Thursday 25th October 2012 at 7.00pm in the Milford Sports Club, Beecroft Street, Kirkstall, Leeds, LS5 3AS

MAP OF TODAY'S VENUE Woodsley Road Community Centre, 64 Woodsley Road, Leeds, LS3 1DU

Final Minutes


THURSDAY, 20TH SEPTEMBER, 2012

PRESENT:

Councillor J Akhtar in the Chair

Councillors M Hamilton, J Walker, N Walshaw, C Towler, G Harper, B Atha, J Illingworth, J Bentley and S Bentley

OFFICERS: Jane Maxwell, West North West Area Leader Stuart Byrne, West North West Area Support Chris Dickinson, West North West Area Support

Steven Walker, Children’s Services Jancis Andrew, Children’s Services Stuart Gosney, Children’s Services Andrew Wheeler, New Generation Transport Team Vanessa Allen, New Generation Transport Team David Reid, New Generation Transport Team Ryan Platten, Community Planning Officer Neil Charlesworth, City Development Lynne Hamshaw – West North West Homes John Grieve, Governance Services

MEMBERS OF THE PUBLIC: Joan Brown, Cardigan Triangle Community Association Amanda Jackson, University of Leeds Ben Fisher, University of Leeds Sue Buckle, South Headingley Community

Association Bill McKinnon, North Hyde Park Residents Association Howard Eaglestone – Leeds 6 Resident John Morris – NHPNA C Bubayh – Local Resident Insp Simon Brooksbank – West Yorkshire Police Ken Torrode – WRPA John Davison – Helping Community Sport Bid Claire Randall – Leeds 6 Resident

12 Declarations of Disposable Pecuniary and Other Interests

There were no declarations of interest

Final Minutes

13 Apologies for Absence

Apologies for absence were received from Councillor J Chapman and Councillor L Yeadon

14 Open Forum

In accordance with paragraph 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee Planning Application - Former Leeds Girls High School Site – Sue Buckle referred to a meeting held on 1st August 2012 between members of South Headingley Community Association (SHCA) and the site developers. It was reported that SHCA was opposed to the application in view of the proposed loss of sports facilities. Five local Headteachers had also objected to the proposals along with a number of Ward Councillors. SHCA was now seeking the support of the Area Committee in opposing the application. (Councillors: Akhtar, J Bentley and Towler required it to be recorded that they did not participate in the discussion on this item as Members of Plans Panel South and West who would determine the application) It was the general consensus of Members that he application be not supported Pavilion – Linzi Stauvers spoke about the work of “Pavilion”, a commissioning organisation that deals with contemporary art and its politics. Pavilion presents its work as a resource, as a route for audiences to further develop a critical position within the world. A programme of up and coming events was circulated at the meeting. Further information can be obtained at www.pavilion.org.uk Removal of Yorkshire Paving Stone – Claire Randall, spoke of local residents concerns about the removal of original Yorkshire paving stones from the Hyde park and Headingley areas. It was reported that workmen were turning up and removing the original paving stones, replacing them with modern materials. It was suggested that up to 80% of the stones removed were in good condition. Recently along one street in the Hyde Park area, approximately 400 paving stones were removed. It is understood that each paving stone can be worth as much as £100. Residents were now seeking the support of the Area Committee to:

(a) Ensure that consultation was carried out on the removal of heritage features from the area.

(b) Ensure that any original stone removed from the area is properly

accounted for.

Final Minutes

RESOLVED –

(i) That Officers from Highways be invited to attend a future meeting of this Committee to provide clarification around the issue of pavement maintenance, in particular the removal of original paving stones

(ii) That Internal Audit be made aware of the concerns expressed

by Ward Members and Local Residents, in particular, the removal of heritage features from an area without due accountability.

Traffic Safety around Rochester Terrace and Chapel Lane – A local resident raised concerns about traffic safety around Rochester Terrace and Chapel Lane. In responding, the Chair said he was aware of the concern raised, a meeting with local residents had taken place and a traffic survey was due to be undertaken.

15 Minutes of the Previous Meeting

RESOLVED – That the minutes of the previous meeting held on 28th June 2012 be accepted as a true and correct record.

16 Matters Arising from the Minutes

Members considered a report by the West North West Area Support Team which identified a number of issues requiring further action following the last meeting of the Area Committee. RESOLVED –

(i) To note the proposals in respect of Sparrow Park. (ii) That other items referred to in the report were covered

elsewhere on the agenda.

17 Area Chair's Forum Members received for information and comment, the Area Chair’s Forum minutes for the meetings held on 12th March and 13th July 2012. RESOLVED – That the contents of the minutes be noted.

18 Appointment of Area Committee Representation upon Leeds Initiative Area Based Partnership Groups/Corporate Carers Group

The Chief Officer (Democratic and Central Services) submitted a report which provided background information to Local Member representation on Leeds Initiative Area Based Partnership Groups and also the Council’s Corporate Carer’s Group.

Final Minutes

The report invited Members to consider making appointments to those groups. RESOLVED –

(i) That the contents of the report be noted. (ii) That the following appointments by made for the remainder of

the 2012/13 Municipal year:

(a) Council’s Corporate Carers’ – Councillor S Bentley (b) Area Health and Wellbeing Partnership – Councillor J Illingworth (c) Divisional Community Safety Partnership – Councillor J Akhtar

19 Children's Services Update Report

The Director of Children’s Services submitted a report which provided an update on developments within Children’s Services. The report informed Members of the current issues facing the Directorate and Children’s Partnership as well as the progress that was being made against local and national agendas. Appended to the report were copies of the following documents for the information/ comment of the meeting:

• Inner North West Area Committee data and commentary

• Map of cluster to Area Committees

• Cluster overviews for Inner North West Area Committee

• Children’s CYPP monthly dashboard for June Steve Walker, Deputy Director of Children’s Services and Jancis Andrew, Area Head of Targeted Services, Children’s Services presented the report and responded to Members queries and comments. Detailed discussion ensued on the contents of the report and appendices:

• Child Friendly Leeds

• A reduction in the number of looked after children by 2.9%

• The very positive results around Secondary school attendance

• Development of locality arrangements and the targeting of services via school clusters

• Developing Families First Leeds

• Improvement and Inspection

• The securing of Apprenticeships by local people

Final Minutes

RESOLVED –

(i) That the contents of the report be noted.

(ii) That further data be provided around apprenticeships, in particular were these schemes being secured by local people (Post code analysis)

20 Consultation on expansion of primary school provision for September

2014

The Director of Children’s Services submitted a report which set out details of the consultation process in relation to the expansion of Leeds Primary School provision for September 2014. Stuart Gosney, Capacity planning and sufficiency lead, Children’s Services presented the report and responded to Members queries and comments. Detailed discussion ensued on the contents of the report:

• The proposed expansion of Little London Primary School from 210 places to 630 places, by increasing the admission limit from 30 to 90.

• The arrangement made with Beecroft Primary School to admit a further 10 pupils in the reception class to address local demand.

• New housing developments in the area were being monitored to highlight possible school capacity planning issues.

RESOLVED – That the contents of the report be noted.

21 Remobilisation of the New Generation Transport (NGT) Scheme: Current Position and Public Consultation

The New Generation Transport Team (Leeds City Council, City Development and Metro) submitted a report which provided an update on the New Generation Transport Scheme. This included details of the rationale behind the remobilisation of the NGT scheme, since receiving confirmation from the Government on 5th July 2012, that the scheme would potentially receive government funding. The report also described details of the consultation process to date and how this would be recommenced on remobilisation of the scheme. Officers also outlined the Transport and Works Act Order procedure. Andrew Wheeler, NGT Project Manager, City Development, Vanessa Allen, NGT Planning and Urban Design Manager, and David Reid, Stakeholder and Community Manager, presented the report and responded to Members queries and comments. Detailed discussion ensued on the contents of the report and appendices:

Final Minutes

• Impacts on cyclists and pedestrians particularly on Headingley Hill section

• Car parking – overspill from the Park & Ride site and informal P& R close to other stops

• Environmental impact – loss of mature trees and grass verge areas (both on and off the highway) and increase in highway infrastructure

• Heritage and townscape impact in Conservations Areas and on Listed Buildings including the impact of overhead line equipment (OLE), demolition of buildings and setting back of stone walls

• Potential impact / land take at Woodhouse Moor/ Headingley Hill

• Impacts on bus services north of the Ring Road

• Lack of demand management to discourage car use

• Restrictions in turning movements and road closures

• Safety for the visually impaired

• Benefits of scheme

• Extension to Holt Park

• Creation of employment for local people

RESOLVED –


(ii) That further information/ clarification be provided in relation to: impact / land take at Woodhouse Moor/ Headingley Hill, possible loss of trees along the Headingley corridor and arrangements for cyclists.

Final Minutes

22 Community Planner Update Report

The Community Planning Officer submitted a report which provided an update on the community planner work programme since the previous report to the Area Committee in February 2012. Ryan Platten, Community Planning Officer, City Development presented the report and responded to Members queries and comments. Detailed discussion ensued on the contents of the report and appendices:

• Neighbourhood Planning – including details of a new Issues and Options Paper looking at introducing a Neighbourhood Development Plan which can be downloaded from the Community Planner website (http://www.leeds.gov.uk/council/Pages/Inner-North-West-Community-Planner.aspx)

• Local Development Framework Core Strategy – INWAC Consultation

• Article 4 Direction and Related Planning Policy RESOLVED – That the contents of the report by noted

23 Letting Board Code Revisions and Public Consultation

The Community Planning Officer submitted a report which described the proposed changes to the Letting Board Code which operates in Inner North West Leeds Appended to the report was a copy of the Draft Letting Board Code Guidance Note (September 2012) Ryan Platten, Community Planning Officer, City Development presented the report and responded to Members queries and comments. Detailed discussion ensued on the contents of the report and appendices:

• The increase of poster-style advertisement being displayed in windows of residential properties

• The period of public consultation and how the consultation had been advertised

RESOLVED –

(i) That the contents of the report by noted (ii) That the proposed changes to the code be supported

Final Minutes

24 Community Right to Bid

The Acting Chief Asset Management Officer submitted a report which provided an update on Community Right to Bid process and the proposed implementation date. It was reported that the Community Right to Bid gives communities the opportunity to bid to buy assets for the benefit of their local community. The assistance of the Area Committee was requested to identify ways in which they could encourage and help local community organisations to nominate assets. Appended to the report was a copy of the Community Right to Bid nomination form together with accompanying guidance. Neil Charlesworth, Community Asset Officer, City Development presented the report and responded to Members queries and comments. Detailed discussion ensued on the contents of the report and appendices:

• Possible compensation claims

• Concerns about the relatively short period of time (6 months) for a community group to obtain the necessary finances and approvals

RESOLVED –

(i) That the contents of the report be noted (ii) To highlight that the timescale of 6 months for a community

group to obtain the necessary finances and approvals may be difficult to achieve

25 Wellbeing Fund 2012 - 13 Update Report

The Assistant Chief Executive (Customer Access & Performance) submitted a report which provided an update on the budget position for the Wellbeing Fund for 2012 – 13 and detailed the budget monitoring information for Quarter 1. The report also outlined the findings of a financial review of wellbeing revenue projects approved between 2004/05 and 2011/12. Appended to the report were the Wellbeing Fund position statement for 2012/13 (Appendix1) and Quarter 1 Monitoring Returns (Appendix 2). Stuart Byrne, West North West Area Support Team, presented the report and responded to Members queries and comments. It was reported that following a review of wellbeing revenue approvals between 2004/5 to 2011/12 additional funding of £918.00 had been identified.

Final Minutes

RESOLVED –

(i) To note the current budget position for the Wellbeing Fund for 2012-13.

(ii) That the contents of the Quarter 1 Monitoring Returns be noted. (iii) To note that additional funding of £918.00 was identified

following a review of wellbeing revenue approved between 2004/5 to 2011/12.

(iv) That the additional funding, as identified in (iii) above, be

returned to the wellbeing budget for reallocation.

26 Area Update Report

The Assistant Chief Executive (Customer Access & Performance) submitted a report which provided an update on recent Sub Group business and the current position relating to other project activity. The report also included progress on the work taking place around Freshers’ planning and the of the proposed change of name of the former Beckett Park Primary School to the Queenswood Education Centre. The following documents were appended to the report:

• Procedure for dealing with sites in private ownership (Report on derelict /eyesore sites)

• Site name & address and ownership details (Report on derelict /eyesore sites)

• Illustration of the proposed signage for the Queenswood Education Centre

Stuart Byrne, Inner North West Support Team, presented the report and responded to Members queries and comments. Referring to nominations to the Sub Groups it was reported that Marian Charlton had been appointed to the Planning Sub Group representing the Headingely Ward, Joan Brown and Michael Parker had been appointed to the Environmental Sub Group representing Headingley and Kirkstall Wards RESOLVED –

(i) To note and action, as appropriate the key messages from the Sub Groups as set out in Section 3 of the submitted report.

(ii) That the work around University Freshers’ planning be noted

(iii) To note the proposed change of name of the former Beckett

Park Primary School to the Queenswood Education Centre.

Final Minutes

27 Review of Area Working

Councillor Atha referred to discussions currently taking place which were looking at how Area Committees may evolve in relation to the Localism agenda and any possible increase to their delegated powers. Possible changes could include some alterations to Area Committee boundaries. In responding Jane Maxwell, West North West Area Leader, confirmed that a Review of Area Working was currently being undertaken but the outcome of this Review was still ongoing. Ward Members would continue to be engaged throughout the review process. A report would be submitted to a future meeting of the Executive Board over the next few months. RESOLVED - That further information to be brought to a future meeting of this Committee.

28 Date and Time of Next Meeting

RESOLVED – To note that the next meeting will take place on Thursday 25th October 2012 at 7.00pm in the Milford Sport Club, Beecroft Street, Kirkstall, Leeds, LS5 3AS.




A


Meeting to be held on

Thursday, 25th October, 2012 at 7.00 pm in the Milford Sports Club, Beecroft Street,

Kirkstall, Leeds, LS5 3 AS

MEMBERSHIP

Councillors





B

A G E N D A

Item No

Ward Item Not Open

Page No

PROCEDURAL BUSINESS

1


2








C

Item No

Ward Item Not Open

Page No

3


4

DECLARATIONS OF DISPOSAL PECUNIARY AND OTHER INTERESTS To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct.

5


6


7

MINUTES OF THE PREVIOUS MEETING To confirm as a correct record the minutes of the meeting held on 20th September 2012 (Copy attached)

1 - 10

D

Item No

Ward Item Not Open

Page No

8


11 - 12

9


ANNUAL COMMUNITY SAFETY REPORT To consider a report of the Director of Neighbourhoods and Housing which sets out the Annual Community Safety Report and provides details of the community safety activity undertaken during the last 12 months. The report also provides details of crime data, making comparisons with previous years. (Report attached)

13 - 32

10


WEST NORTH WEST HOMES LEEDS INVOLVEMENT IN AREA COMMITTEES

To consider a report of West North West Homes Leeds (WNWhL) which outlines the involvement of West North West homes Leeds (WNWhL) in Area Committees and seeks Members support in exploring opportunities of making that involvement as meaningful and productive as possible. (Report attached)

33 - 42

11


WELLBEING COMMISSIONING 2013 -14 AND UPDATE REPORT To consider a report by the Assistant Chief Executive (Customer Access & Performance) which provides an update on the budget position for the Wellbeing Fund for 2012/13 and identifies additional revenue funding available for allocation. The report also seek approval to the Wellbeing Funding Priorities for 2013/14 and sets out the process and timescales for commissioning wellbeing projects for the 2013/14 financial year. (Report attached)

43 - 60

E

Item No

Ward Item Not Open

Page No

12


NORTH WEST (INNER) AREA COMMITTEE BUSINESS PLAN UPDATE REPORT To consider a report by the Assistant Chief Executive (Customer Access & Performance) which provides an update on the work to date to deliver the actions within the North West (Inner) Area Committee Business Plan 2011-15. The report also seeks approval to undertake a review of the business plan to ensure that it continues to be fit for purpose and reflect the current city wide priority plans. (Report attached)

61 - 72

13

DATE AND TIME OF NEXT MEETING To note that the next meeting will take place on Thursday 13th December 2012 at 7.00pm in St Chad’s Parish Centre, St Chad’s Vicarage, Otley Road, Leeds, LS16 5JT

MAP OF TODAY'S VENUE Milford Sports Club, Beecroft Street, Kirkstall, Leeds, LS5 3AS

Final Minutes


THURSDAY, 25TH OCTOBER, 2012

PRESENT:


Councillors M Hamilton, N Walshaw, C Towler, G Harper, B Atha, J Illingworth, J Bentley and S Bentley

OFFICERS: Chris Dickinson, West North West Area Support Stuart Byrne, West North West Area Support

Zahid Butt – Environment and Neighbourhoods Lynne Hamshaw – West North West Homes

Insp Simon Brooksbank – West Yorkshire Police John Grieve, Governance Services

MEMBERS OF THE PUBLIC: Ben Fisher, Leeds University Union Mia Tamarin, Leeds Met Students Union Rachel Barker, Leeds University Union Sue Buckle, South Headingley Community

Association

29 Declarations of Disposal Pecuniary and Other Interests

Councillor S Bentley declared an interest in Agenda Item No. 10 West North West Homes Leeds Involvement in Area Committees as a Members of the West North West Homes Management Board (Minute No.35 refers).


Apologies for absence were received from Councillor J Chapman, Councillor L Yeadon and Councillor J Walker.

31 Open Forum

Decline in Student Numbers – Ben Fisher, Leeds University Students Union spoke about the reduction in student numbers following the introduction of tuition fees. It was estimated that nationally student numbers were down by 30%, contributing to a dramatic rise in youth unemployment. Locally, student numbers were likely to be down by around 2,500 and there could be a loss of up to £30M to the Leeds economy. A national demonstration was planned for 21st November 2012 when students and the trade unions would travel to London to lobby MP’s. A Deputation to Council was also planned for 14th November 2012.

Final Minutes

The Area Committee is requested to support Leeds University Student Union in expressing concern in the decline of Student numbers. RESOLVED – To support Leeds University Students Union in expressing concern at the decline in Student numbers and the impact this could have locally. Woodhouse Moor – Sue Buckle (SHCA) spoke of behalf of John Davison, a local football coach who had asked if the Woodhose Moor bonfire could be relocated further away from the football pitches. Recent rain had turned the pitch into a “quagmire” and recovery time could be reduced if bonfire spectators could be kept off the pitch. RESOLVED - That officers in Parks and Countryside be made aware of Mr Davison’s concerns. Noise Nuisance on Ash Grove - Sue Buckle (SHCA) spoke of the arrival of new students to the area and the accompanying late night partying. There was a great deal of anti-social behaviour leading to sleep depravation for neighbouring residents. Council Officers had intervened with limited success. Councillor Illingworth suggested that in such instances arrests could be made under breach of the peace legislation. In responding Inspector Brooksbanks suggested that noise nuisance powers may prove more effective. The Area Community Safety Coordinator said that in consultation with the Police, further investigations would be made.


RESOLVED – That the minutes of the previous meeting held on 20th September 2012 be accepted as a true and correct record


Members considered a report by the West North West Area Support Team which identified a number of issues which required further action following the last meeting of the Area Committee RESOLVED – To note the progress and outcomes of the issues identified in the Matters Arising report.

34 Annual Community safety Report

The Director of Neighbourhoods and Housing submitted the Annual Community Safety Report covering the period September 2011 to August 2012. The report provided details of community safety activity undertaken during the last 12 months together with details of crime data, making comparisons with previous years.

Final Minutes

Appended to the report was an analysis of crime figure for the North West (Inner) Area. Zahid Butt, Area Community Safety Coordinator, Neighbourhoods and Environment presented the report and responded to Members queries and comments. Detailed discussion ensued on the contents of the report and appendices:

• Multi Agency Tasking

• Burglary

• Community Payback

• Anti Social Behaviour

• Robbery Commenting on a spate of burglaries in the Hyde Park Area, Zahid Butt, reported that action had since been taken to create a more visible presence in the area through the deployment of more uniformed officers. Referring to Community Payback Councillor J Bentley asked if more opportunities could be created for offenders? In responding Inspector Brooksbank, West Yorkshire Police confirmed that this was an area that could be further explored. Commenting on the instances of anti social behaviour in the Kirkstall area (66) Councillor Atha suggested that this was a significant statistic and could Ward Members be supplied with further details. Zahid Butt confirm the requested information would be provided. Referring to Appendix 3 of the submitted report, the Chair referred to instances of robbery for the Hyde Park Woodhouse area, 184 instances for the period 2011/12. The Chair asked if there were any particular “hotspots” and if so, could details be provided. In responding Inspector Brooksbank said the Police figures were entirely different with a figure of 53 for the same period. In passing comment Zahid Butt suggested that recent engagement with the community may have encouraged more people to come forward and report crime. Zahid Butt confirm the requested information would be provided RESOLVED –

(i) That the contents of the report be noted

Final Minutes

(ii) To note the Area Committees role in reducing burglary and other

crime

35 West North West Homes Leeds Involvement in Area Committees

Members considered a report from West North West Homes which outlined their involvement in the Area Committee process. The report requested Members support in exploring opportunities of making their involvement as meaningful and productive as possible. Lynne Hamshaw, Area Performance Manager, West North West Homes presented the report and responded to Members queries and comments. Detailed discussion ensued on the contents of the report:

• Partnership Working

• New – Out of Hours Tenancy Team

• Neighbourhood Caretaking

• Apprentice Caretaker Scheme In passing comment on the Apprentice Caretaker Scheme Councillor J Bentley suggested that this was a welcome initiative. In providing further details, Lynne Hamshaw, said four Apprentice Caretakers were currently taking part in the scheme. The scheme would run for a 12 month period with possible opportunities for full time employment at the end of this period.

RESOLVED –

(iii) That the contents of the report be noted (iv) That a further update be provided in six months time

36 Wellbeing Commissioning 2013 -14 and Update Report

The Assistant Chief Executive (Customer Access & Performance) submitted a report which provided an update on the budget position for the Wellbeing Fund for 2012/13 and identified additional revenue funding available for allocation. The report also requested approval to the Wellbeing Funding Priorities for 2013/14 and explained the process and timescales for commissioning wellbeing projects for the 2013/14 financial year. Appended to the report were copies of the following documents for the information /comment of the meeting.

• Wellbeing Budget Statement 2012/13 (Appendix 1)

• Area Committee Wellbeing Fund – Large Projects Guidance Notes (Appendix 2)

Final Minutes

Stuart Byrne, West North West Area Support Team presented the report and responded to Members queries and comments. Detailed discussion ensued on the contents of the report and appendices:

• Decommissioning of the Community Payback Project

• Revenue available for spend

• Wellbeing Funding Priorities for 2013/ 14

• Timetable for the Wellbeing commissioning process 2013/14 Referring to the revenue available for spend, Councillor Walshaw suggested funding Festive Lights in the Headingley and Hyde Parks areas. Councillor Atha put forward a proposal to add further funds to the to the Small Grants budget.

RESOLVED –

(i) To note the current budget position for the Wellbeing Fund for 2012/13, as set out in Appendix 1 of the submitted report, including the available balances within Small Grants and Skips allocation

(ii) To approve the decommissioning of the Community Payback

Project

(iii) To note the additional £4,918 revenue available for allocation

(iv) To approve that £500 (from the £4,918 revenue available) be transferred to the Small Grants budget, the remainder (£4,418) to used to fund Festive Lights in the Headingley and Woodsley Road areas (In addition to those already funded in Weetwood)

(v) To note the available balance within the Kirkstall Revenue Pot

(vi) To approve the Wellbeing funding priorities for 2013/14

(vii) To approve the process and timescales for Wellbeing

commissioning for 2013/14, as set out in Section 3.13 of the submitted report

(viii) To approve that an additional Area Committee meeting be

arranged for Thursday 7th March 2013, to determine the 2013/14 Wellbeing Funding Allocation

37 North West (Inner) Area Committee Business Plan Update Report

Final Minutes

The Assistant Chief Executive (Customer Access & Performance) submitted a report which provided an update on the work to date to deliver the actions within the North West (Inner) Area Committee Business Plan 2011-15. The report also requested approval to undertake a review of the business plan to ensure that it continued to be fit for purpose and reflect the current city wide priority plans. Appended to the report was a copy of the North West (Inner) Business Plan (Priorities for Action) 2011-13 Stuart Byrne, West North West Area Support Team presented the report and responded to Members queries and comments. Detailed discussion ensued on the contents of the report and appendices:

• Business Plan (Priorities for Action) 2011-13

RESOLVED –

(i) To note the progress made against the Business Plan actions as described in Appendix 1 of the submitted report

(ii) That approval be given for the Area Support Team to undertake

a review of the Business Plan for 2013/14

(iii) To receive a refreshed Business Plan at the meeting scheduled for April 2013


RESOLVED – To note that the next meeting will take place on Thursday 13th December 2012 at 7.00pm in St Chad’s Parish Centre, St Chad’s Vicarage, Otley Road, Leeds, LS16 5JT




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Kirkstall; Weetwood

TEMPORARY CLOSURE OF THE WEST PARK CENTRE To consider a report by the Assistant Chief Executive (Customer Access & Performance) which provides an update on the West Park Centre following it’s temporary closure due to health and safety concerns. (Report to follow)

7

DATE AND TIME OF NEXT MEETING To note that the next meeting will take place on Thursday 13th December 2012 at 7.00pm in St Chad’s Parish Centre, St Chad’s Vicarage, Otley Road, Leeds, LS16 5JT

Final Minutes


WEDNESDAY, 14TH NOVEMBER, 2012

PRESENT:


Councillors J Walker, N Walshaw, C Towler, B Atha, J Illingworth, L Yeadon, J Bentley, S Bentley and J Chapman

39 Declarations of Disposal Pecuniary and Other Interests

There were no declarations of interest. 40 Apologies for Absence

Apologies for absence were received from Councillors: M Hamilton and G Harper.

41 Temporary Closure of the West Park Centre

The Director of City Development and Chief Officer Strategy, Commissioning and Performance submitted a report which provided an update on the West Park Centre following its temporary closure due to health and safety concerns. The following officers were in attendance: Christine Addison, Acting Chief Asset Management Officer Anne Chambers, Head of Corporate Property Management Neil Charlesworth, Community Asset Officer Sarah Sinclair, Chief Officer (Strategy, Commissioning and Performance) Children’s Services Ken Morton, Young People & Skills, Children’s Services Addressing the report, Christine Addison, Acting Chief Asset Management Officer confirmed that the decision to temporarily close the West Park Centre was made following receipt of information which suggested that the existing electrical system was potentially dangerous and a health and safety concern. The Acting Chief Asset Management Officer reported that in considering the information available to her, she took the view, that in light of the health and safety concerns raised (risk of electrocution), this was an emergency situation and arrangements be made for it’s immediate temporary closure. Councillor Atha sought clarification that the building was being closed on a “temporary basis” The Acting Chief Asset Management Officer confirmed that the decision taken was the temporary closure of the centre.

Final Minutes

In brief summary the following issues were highlighted:

• The issues identified within the last survey report, carried out in 2009, were not acted upon and had led to the current deterioration of the building.

• The need to carry out a full inspection to determine if, in addition to electrics, there were any other health and safety issues that required addressing.

• The importance of ensuring that the existing users are kept informed in relation to the temporary closure and receive regular updates on progress.

• The relocation of existing users and how this could have been achieved in a more eloquent manner.

• In finding alternative venues, existing user groups should not be financially burdened.

• The possibility of bringing part of the building back into use, as an interim measure, as soon as possible.

• Security of the building, particularly due to the openness of the site. It is essential that the centre is protected from further damage and potential vandalism.

• The need to undertake a lessons learnt exercise, review systems and processes i.e. could the Emergency Planning Unit have been involved to ensure the best and most timely support was provided to displaced users.

Councillor Yeadon requested that a list of the user groups and where they had been reallocated to, be supplied to Committee Members. The Chief Officer (Strategy, Commissioning and Performance) Children’s Services confirmed that the requested information would be supplied to Committee Members. In drawing the discussion to a conclusion the Chair said, it was the view of the Area Committee that the West Park Centre was a valuable community asset and a well used facility. It was important that inspection works were undertaken without delay and any repair works be carried out in order to regain the operational use of the building. RESOLVED –

(i) To inform the Executive Board that it is the opinion of the North West (Inner) Area Committee that the West Park Centre is a valuable community asset and should continue to operate as an educational, cultural and community facility.

(ii) That an update report be prepared for the next meeting of the Area

Committee scheduled to take place on Thursday 13th December 2012.

Final Minutes




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MINUTES OF THE PREVIOUS MEETING To confirm as a correct record the minutes of the previous meetings held on 25th October and 14th November 2012 (Copies attached)

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AREA CHAIRS FORUM To receive for information the minutes of the Area Chairs Forum held on 11th September 2012 (Copy attached)

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Weetwood WEST PARK CENTRE - UPDATE REPORT

To consider a report by the Director of City Development and the Director of Children’s Services which provides an update on the temporary closure of the West Park Centre, due to Health & Safety concerns and outlines the actions taken to ensure users are supported to identify alternative temporary accommodation and it sets out the way forward to be taken with regard to the centre’s future.

(Report attached)

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ENVIRONMENTAL SERVICES - SIX MONTH PERFORMANCE UPDATE ON THE SERVICE LEVEL AGREEMENT To consider a report by the Locality Manager (West North West) which provides an update on performance against the Service Level Agreement between Inner North West Area Committee and the West North West Environmental Locality Team.

The report covers the six month period from June to November 2012 and sets out information on the range of functions being delivered across the area during this period against the priorities and commitments set out in the SLA.

The report also provides an opportunity for the Area Committee to influence the service and budget planning process for 2013/14.

(Report attached)

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WELLBEING FUND 2012 - 13 UPDATE REPORT To consider a report by the Assistant Chief Executive (Customer Access & Performance) which provides an update on the budget position for the Wellbeing Fund for 2012/13 and sets out budget monitoring information for Quarter 2. The report also seeks approval for the allocation of the remaining balance within the Hyde Park & Woodhouse Capital Pot.

(Report attached)

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AREA UPDATE REPORT To consider a report by the Assistant Chief Executive (Customer Access & Performance) which provides an update on recent Sub Group business and the current position relating to other project activity, including the work of the West North West Area Leadership Team and the work taking place around Student Changeover. The report also seeks nominations for a Fuel Poverty Champion and nominations for community representatives to area committee sub groups. (Report attached)

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DATE AND TIME OF NEXT MEETING To note that the next meeting will take place on Thursday 21st February 2013 at 7.00pm in St Chad’s Parish Centre, St Chad’s Vicarage, Otley Road, Leeds, LS16 5JT

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Final Minutes


THURSDAY, 13TH DECEMBER, 2012

PRESENT:


Councillors M Hamilton, J Walker, N Walshaw, G Harper, B Atha, J Illingworth, L Yeadon, J Bentley, S Bentley and J Chapman

Apologies Councillor C Towler

Officers: Stuart Byrne - West North West Area Support Anne Chamber -Head of Corporate Property Management Neil Charlesworth - Community Asset Officer Jason Singh - Locality Manager (West North West) Juliet Duke - West North West Homes John Grieve – Governance Services Members of the Public Sue Buckle – SHCA Amanda Jackson – University of Leeds Rose Black – Leeds University Union Ben Fisher – Leeds University Union Stuart Long – Local Resident Howard Eaglestone – Local Resident Bill McKinnon – Friends of Woodhouse Moor Isobel Sidebottom – NHPMA Tony Green – NHPNA Ken Torode – WPRA Doug Kemp – WPRA Janet Kemp – WPRA Victoria Jaquiss – West Park Centre Refugees Douglas Gilliam – West Park Centre Refugees John McKenzie – Cardigan Centre

42 Late Items

There were no late items. 43 Declarations of Interest


Final Minutes

Apologies for absence were received from Councillor Towler.

45 Open Forum

(i) Temporary Event Notices – Tony Green, Chair of the North Hyde Park Neighbourhood Association spoke of the issuing of a Temporary Event Notice for an outdoor event at Hillyridge House, Grosvenor Road, Leeds 6. The event took place on 6th & 7th December 2012 operating from 10.00pm til 4.00am with around 500 people attending the amplified music event. Many local residents were denied sleep as a consequence of the noise and nuisance. Following the event local people were critical of West Yorkshire Police and the Licensing Authority for granting the event in the first place.

Mr Green said the NHPNA intend to take the matter up with the newly elected Police and Crimes Commissioner but in the meantime better communication between the Police, Licensing Authority, Local Elected Members and local residents would be welcomed. It would also be useful if the Noise Nuisance Service could receive intervention training.

It was reported that Councillor Walker was in discussion with Councillor Gruen, the Executive Board Members responsible (Safer and Stronger Communities) and she was also seeking a multi – agency meeting to discuss the issue of Temporary Event Notices.

Councillor Walshaw suggested that when a TEN was granted, neighbouring properties should be notified similar to planning applications, thus allowing local people the opportunity to comment on the notice.

Councillor Hamilton proposed that the issuing of Temporary Event Notices be referred to Scrutiny with a view to further investigation of the Licensing Policy.

RESOLVED –

(a) To support Councillor Walker in drawing the concerns of the local community on Temporary Event Notices to the attention of the Executive Board Member responsible.

(b) That the issuing of Temporary Event Notices be referred

to Scrutiny with a view to further investigation of the Licensing Policy.

(c) That the Head of Scrutiny and Member Development be made aware of the request for scrutiny

Final Minutes

(ii) Remobilisation of the New Generation Transport (NGT) Scheme – Bill McKinnon, Friends of Woodhouse Moor, spoke of a recent meeting with officers from City Development who had suggested that there now was an option whereby the proposed trolley-bus route would no longer run across Woodhouse Moor. Mr McKinnon said this was a significant improvement and one which should be supported. The Chair and Councillor Harper said they were aware that a public meeting was taking place with officers from City Development early in the New Year to provide the latest update on route proposals. RESOLVED - The Area Committee was of the view that the proposed trolley bus route should not run across Woodhouse Moor.


RESOLVED – That the minutes of the previous meetings held on 25th October and 14th November 2012, be accepted as a true and correct record.


Members considered a report by the West North West Area Support Team which identified a number of issues which required further action following the last meeting of the Area Committee. RESOLVED – To note the progress and outcomes of the issues identified in the submitted report.

48 Area Chairs Forum

The minutes of the Area Chair’s Forum held on 11th September 2012 were received and noted.

49 West Park Centre - Update Report

The Director of City Development and the Director of Children’s Services submitted a report which provided an update on the temporary closure of the West Park Centre, following health and safety concerns. The report outlined the actions taken to ensure that user of the facility were supported in identifying alternative temporary accommodation and set out the way forward in terms of the centre’s future. Anne Chambers, Head of Corporate Property Management and Neil Charlesworth, Community Asset Officer, presented the report and responded to Members queries and comments.

Final Minutes

Detailed discussion ensued on the contents of the report which included the following:

• Members disappointment at the lack of detail in the submitted report

• Concerns at the manner in which the building was closed

• Existing user groups had obtained “temporary” alternative accommodation, making it difficult to plan when unsure of future arrangements.

• Financial burden to existing users due to temporary accommodation issues

• The security and winter protection of the building

• Lack of clarity around projected cost to bring building back into use, understand electrical costs to be in region of £150,000 - £170,000, but £931,000 was the estimated costs for urgent works.

• Clarification around the transfer of the building to Asset Management

• Explore other opportunities for the Centre: Creation of a Development Trust/ voluntary sector asset transfer/ Management by external partners

• Grant funding available for community facilities but only open to Voluntary Community Faith Sector Groups

• Use of Section 106 Contributions from local developments

• Defer funding from other projects in the City (Dortmund Square refurbishment) to fund the necessary works to get the Centre up and running

• The wish of the Area Committee that the facility be retained and brought back into use as quickly as possible, to delay may affect the Centre’s future viability

• Concerns around the consultation process about the future of the centre

• To request that the crucial decisions required, be made by the Executive Board at its meeting in February 2013

RESOLVED –


(ii) To note the intention of the Acting Chief Asset Management Officer to prepare and submit a report on the future of the Centre, to the Executive Board in February 2013

(iii) That the North West (Inner) Area Committee remain of the view

that the West Park Centre is a valuable community asset and should continue to operate as an educational, cultural and community facility

(iv) That the manner in which the West Park Centre was closed and

the decision making process around the future of the centre be referred to Scrutiny for further investigation

Final Minutes

(v) That the Head of Scrutiny and Member Development be made

aware of the request for scrutiny

50 Environmental Services - Six Month Performance Update on the Service Level Agreement

The Locality Manager (West North West) submitted a report which provided an update on performance against the Services Level Agreement between Inner North West Area Committee and the West North West Environmental Locality Team. The report covered the six month period from June to November 2012 and provided details on a range of functions being delivered across the area during this period against the priorities and commitments set out in the SLA. The following appendices accompanied the report:

• Appendix A – Service Level Agreement update – Inner North West Leeds

• Appendix B – Service Requests (11th June to 16th November 2012) Jason Singh Locality Manager (West North West) presented the report and responded to Members queries and comments. Detailed discussion ensued on the contents of the report and appendices including:

• A complement from Councillor Walshaw suggesting that there was a marked improvement in terms of less litter on the streets

• Could gully cleaning be concentrated in the “known low lying areas”

• The removal of high level graffiti

• The cleaning of moss from pavements in the West Park area

• Increased enforcement of nuisance vehicles/ mobile advertising

• Increased enforcement of “fly parking” on cycle lanes and street corners

• The problem of household refuse bins on streets particularly in the student areas

RESOLVED –


(ii) To note there had been a marked improvement in respect of less litter on the streets.

Final Minutes

(iii) That gully cleaning be concentrated in the “known low lying

areas”, resources be put into high level graffiti removal and the cleaning of moss from pavements in the West Park area.

(iv) In planning for 2013/14 could further consideration be given to

enforcement action in particular: mobile advertising vehicles, parking on cycle lanes and other inappropriate locations “fly parking”. Working in partnership with the Universities to highlight the problem of household refuse bins on streets.

51 Wellbeing Fund 2012 - 13 Update Report

The Assistant Chief Executive (Customer Access & Performance) submitted a report which provided an update on the budget position for the Wellbeing Fund for 2012/13, including the budget monitoring information for Quarter 2. The report also sought approval for the allocation of the remaining balance within the Hyde Park & Woodhouse Capital Pot. Appended to the report were copies of the following documents for the information/ comment of the meeting:

• Appendix 1 2012-13 Wellbeing Budget Statement

• Wellbeing Monitoring: Quarter 2 (2012 - 13) Stuart Byrne, West North West Area Support Team, presented the report and responded to Members queries and comments. Detailed discussion ensued on the contents of the report and appendices which included:

• A need to further understand the work of the Youth Service

• To note that Hyde Park Unity Day project benefited the Hyde Park and Woodhouse ward not Weetwood ward as indicated in the submitted report

RESOLVED –

(i) To note the current budget position for the Wellbeing Fund for 2012/13.

(ii) To note the contents of the Quarter 2 Monitoring Returns.

(iii) To approve the allocation of the £652.28 remaining balance of the Hyde Park & Woodhouse Capital Pot to fund the capital element of providing festive lights in Little London.

Final Minutes

(iv) That a representative from the Youth Service be invited to a future meeting to provide further details of the service they provide.

52 Area Update Report

The Assistant Chief Executive (Customer Access & Performance) submitted a report which provided an update on recent Sub Group business and the current position relating to other project activity including developing the Leeds Citizen’s Panel. The report also informed the Area Committee about the newly established High Rise Management Team. Appended to the report were copies of the following documents for the information/ comment of the meeting:

• Appendix 1 – Extending permitted development rights for homeowners and businesses: Technical consultation – Response Form (Department of Communities and Local Government)

• Appendix 2 – Leeds Citizens Panel – Membership Summary Stuart Byrne, West North West Area Support Team, presented the report and responded to Members queries and comments. Detailed discussion ensued on the contents of the report and appendices including:

• The issues discussed at the Planning Sub Group

• To clarify that the Transport Sub Group had met on a number of occasions but had not been official supported by officers

RESOLVED –

(i) To note and action as appropriate, the Key Messages arising from the Sub Groups as detailed in section 3 of the submitted report

(ii) To note the update in respect of the Leeds Citizens Panel Membership

(iii) To note and welcome the establishment of the High Rise management Team by West North West homes


RESOLVED – To note that the next meeting will take place on Thursday, 21st February 2013 at 7.00pm in St Chad’s Parish Centre, St Chad’s Vicarage, Otley Road, Leeds, LS16 5JT

Final Minutes




A


Meeting to be held on Thursday 21st February 2013 at 7.00pm

in St Chad's Parish Centre, St Chad's Vicarage, Otley Road, Leeds, LS16 5JT

MEMBERSHIP

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C Towler - Hyde Park and Woodhouse; G Harper - Hyde Park and Woodhouse; J Akhtar - Hyde Park and Woodhouse;



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AREA CHAIRS FORUM To receive for information and comment the minutes of the last meeting of the Area Chairs Forum held on 2nd November 2012 (Copy attached)

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AREA COMMITTEE UPDATE REPORT

To consider a report by the Assistant Chief Executive (Customer Access and Performance) which provides an update on recent Sub Group business and the current position relating to other project activity. The report also includes progress on the referral of the West Park Centre to Scrutiny Board (Sustainable Economy and Culture), sets out the current condition of Batcliffe Wood House and information on the Community Centres Pricing Policy.

(Report attached)

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PARK AND COUNTRYSIDE SERVICE - ANNUAL REPORT To consider a report by the Chief Officer Parks and Countryside which provides an overview of the Parks and Countryside Service and sets out some of the challenges faced along with key performance management initiatives. The report also seeks to provide a positive way forward for delivering the extended role of the Area Committee together with progress made in attaining Leeds Quality Standard and the investment required to attain and retain that standard. (Report attached)

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WELFARE REFORM - IMPACT ON COUNCIL TENANTS To consider a report by the Chief Executive East North East Homes Leeds which provides an update on the Welfare Reform changes that impact on Council Tenants due to be implemented in April 2013. The report also summarises the work that is currently being undertaken to prepare Tenants for those changes and for future changes that will impact later in the year. (Report attached)

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COMMUNITY PLANNER - UPDATE REPORT To consider a report by the Community Planner, which provides an update on the Community Planner Work Programme for the past 12 months. The report also identifies emerging projects and themes which are likely to be central to discussions at the North West (Inner) Area Committee (INWAC) Planning Sub Group over the next twelve months and introduces the proposed work programme over this period. (Report attached)

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AREA LEADERSHIP TEAM UPDATE REPORT To consider a report by the Assistant Chief Executive (Customer Access and Performance) which provides an update on the work programme for the West North West Area Leadership Team. The report also sets out background information on the development of West North West Leadership Team and outlines the issues and challenges being addressed. (Report attached)

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WELLBEING FUND 2012-13 - UPDATE REPORT To consider a report by the Assistant Chief Executive (Customer Access and Performance) which provides an update on the budget position for the Wellbeing Fund for 2012/13. The report also seeks approval for a variance in the agreed terms of a previously approved project. (Report attached)

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DATE AND TIME OF NEXT MEETING To note that the next meeting will take place on Thursday 7th March 2012 at 2.00pm in the Civic Hall, Leeds Map of today’s meeting

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Final Minutes


THURSDAY, 21ST FEBRUARY, 2013

PRESENT:


Councillors N Walshaw, C Towler, B Atha, J Illingworth, J Bentley, S Bentley and J Chapman

Officers: Joanne Clough – Park and Countryside Service Steve Carey – Leeds Benefit Service Lynne Hamshaw – West North West Homes Ryan Platten – Community Planning Officer Jane Maxwell – West North West Area Leader Stuart Byrne – West North West Area Support John Grieve – Governance Services Members of the Public: D Alcorn – Leeds Met Students Union A Vickerson – Leeds Met Student J Feather - Dig 2 Ride S Sayers – Dig 2 Ride L Mawson – Dig 2 Ride Amanda Jordan – University of Leeds Sue Buckle – SHCA Dawn Carey Jones – Local Resident Amit Roy – Hyde Park Unity Day Josh Booth – Hyde Park Unity Day Hayley Miller Hyde Park Unity Day

54 Late Items

There were no late items 55 Declarations of Interest


Apologies for absence were received from: Councillors: M Hamilton, G Harper, J Walker and L Yeadon.

57 Open Forum

Final Minutes

(i) BMX Trial and Dirt Jump Track – Members heard representations from “Dig2ride”, a Charitable company set up to promote BMX cycling in the Kirkstall area. The Group wish to use the former municipal waste tip at Dobbie Row, Kirkstall as a BMX trial and dirt jump track for the local community. It was reported that the Group had encountered difficulties in obtaining insurance and were now seeking the assistance of the Area Committee in securing indemnity insurance for the site.

RESOLVED - (a) To support “Dig2ride” in obtaining the necessary indemnity insurance for the site

(b) That the issue be referred to the City Council’s Insurance Manager with a view to assisting in the insurance arrangements

(Councillor Illingworth declared an interest in this item as a Trustee of the Company “Dig2ride”)

(ii) Hyde Park Unity Day – Members heard representations from the organisers of the Hyde Park Unity day. This annual event brings together local residents and community groups to participate in a variety of activities throughout the day. Event organisers were now seeking the support of the Area Committee to extend the current hours of operation from 7.00pm until 9.00pm which other similar events currently had.

RESOLVED – (a) To support an extension of the hours of operation for the Hyde Park Unity Day from 7.00pm until 9.00pm.

(b) That the views of the Area Committee be made known to West Yorkshire Police and the Parks and Countryside Service.

(iii) Former Ash Grove Social Club – Sue Buckle (SHCA) thanked

Members for their support in objecting to a recent planning application to convert the former Ash Grove Social Club into four residential flats with car parking. Ash Grove residents were grateful for Members involvement with this application.

(iv) Student Safety on Woodhouse Moor – Members heard representations from Leeds Met Student’s Union who were concerned about the safety of students when crossing Woodhouse Moor and Beckett’s Park at night. There were no paths with adequate lighting across the parks and keeping to the paths around the parks extended the walking distance.

Final Minutes

In responding, Councillor Akhtar said that the fact that there was no paths or adequate lighting across the parks was a deliberate one. Students were encouraged to use the main footpaths around the parks which were well light and was a safer pedestrian route.


RESOLVED – That the minutes of the previous meeting held on 13th December 2012 be accepted as a true and correct record


The minutes of the Area Chair’s Forum held on 2nd November 2012 were received and noted.

60 Area Committee Update Report

The Assistant Chief Executive (Customer Access and Performance) submitted a report which provided an update on the recent Sub Group business and the current position relating to other project activity. The report also referred to progress on the referral of the West Park Centre to Scrutiny Board (Sustainable Economy and Culture), the condition of Batcliffe Wood House and information on the Community Centre Pricing Policy. The following appendix accompanied the report:

• Inner North West Community Centre Pricing Policy (Directly Managed Centres)

Stuart Byrne, West North West Area Support Team, presented the report and responded to Members queries and comments Detailed discussion ensued on the contents of the report together with the appendices which included:

• The decision made by Scrutiny Board (Sustainable Economy and Culture) to not investigate the closure of the West Park Centre until after the Executive Board had met on 24th April 2013

• Batcliffe Wood House – Possible refurbishment of the property with a view to future lettings

Commenting on Batcliffe Wood House, Ben Fisher from Leeds University Student Union said he was aware there was a restriction about the property, being let to students, could this be reviewed? In responding Councillor Atha suggested there would be no objections to mature students occupying the property RESOLVED –

Final Minutes

(i) To note and action and Key Messages arising from the Sub Groups as outlined in Section 3 of the submitted report

(ii) To request that Scrutiny Board (Sustainable Economy and Culture) timetable their investigation of the West Park Centre at the earliest opportunity

(iii) To recommend that the City Development Directorate review and

consider Batcliffe Wood House for inclusion on the Derelict and Nuisance Property List

(iv) To note the information provided in the Community Centres Pricing

Policy

61 Park and Countryside Service - Annual Report

The Chief Officer Parks and Countryside submitted a report which provided an overview of the Parks and Countryside Service and highlighted some of the challenges faced along with key performance management initiatives. The report also sought to provide a positive way forward for delivering the extended role of the Area Committee together with progress made in attaining Leeds Quality Standard and the investment required to attain and retain that standard. The following appendix accompanied the report:

• Detailed Residents Survey Information Joanne Clough, Trading and Operations Manager, Park and Countryside Service, presented the report and responded to Members queries and comments. Detailed discussion ensued on the contents of the report together with the appendices which included:

• Area profile of the Service • Community Parks • Events in Parks • Leeds Quality Park Status • Performance Indicator Assessments • Planned improvements for the next 12 months • Streetscene Grounds Maintenance • Scrutiny Board’s examination of contracts

In passing comment Councillor Atha suggested that funding for the next 12 months appeared to come from Section 106 contributions and not from the Parks and Countryside budget. He said that it was a concern that maintenance of the city’s parks should rely on Section 106 monies. Further information on this issue was requested to be brought to the Environmental Sub Group for discussion.

Final Minutes

Referring to Community Parks and the annual number of visits, the Chair highlighted Hartley Avenue Park as a popular hangout for teenagers which deterred other users from using the facilities. The Chair suggested that such parks should be reclaimed back for family use. Councillor S Bentley commenting on the Leeds Quality Park Standard sought clarification on the suggested costs to achieve LQP Standard. In responding Mrs Clough said the figures quoted in the submitted report were the projected costs to achieve and maintain LQP status up to 2020.

RESOLVED –


(ii) To support the planned improvement works at

• Woodhouse Moor – Fencing works to the corner of Clarendon Road & Moorland Road

• Lovell Park – General Park improvements

• Burley Park – Refurbishment of play equipment, new artificial cricket wicket, wildflower meadow, new bins, benches and picnic tables, entrance improvements, horticultural improvements and path resurfacing

62 Welfare Reform - Impact on Council Tenants

The Chief Executive East North East Homes submitted a report which provided an update on the Welfare Reform changes that impact on Council Tenants due to be implemented in April 2013. The report also summarised the work that was currently being undertaken to prepare tenants for those changes and for future changes that would impact later in the year. The following appendix accompanied the report:

• A breakdown of the numbers affected by ward, together with value of cuts in Housing Benefit (Appendix 1)

• Social Sector Size Criteria – Update on contacts. Visits undertaken to date (Appendix 2)

• The Terms of Reference of a Scrutiny Board Working Group set up to consider the collection and recovery issues arising from the introduction of the reform and the changes to Council Tax Benefit (Appendix 3)

Final Minutes

Steve Carey, Chief Revenues and Benefits Officer, Leeds Benefit Service presented the report and responded to Members queries and comments Detailed discussion ensued on the contents of the report together with the appendices which included:

• The introduction of a “Universal Credit” which would replace a range of existing means tested benefits and tax credits for people of working age starting in October 2013

• Benefit Cap • Discretionary Housing Payments:

People with disabilities living in significantly adapted accommodation

Foster carers and kinship carers

People requiring additional rooms to accommodate access to children arrangements

Pregnant women taking in a new tenancy that takes account of the expected birth

• Localised Council Tax Support Councillor S Bentley asked if a room could be kept vacant if there were Armed Forces personnel in the family. In responding Mr Carey said this particular issue had already been raised, with the Government who had indicated that they were not minded to change the policy. Councillor Atha congratulated Mr Carey and his team commenting that the report addressed many of the issued raised. RESOLVED – To note the work carried out to date by the ALMOs and the Council in preparing for the introduction of Welfare Reform changes.

63 Community Planner - Update Report

The Community Planner submitted a report which provided an update on the Community Planner Work Programme for the past 12 months. The report also identified emerging projects and themes which were likely to be central to discussions at the North West (Inner) Area Committee (INWAC) Planning Sub Group over the next twelve months and introduced the proposed work programme over this period. Ryan Platten, Community Planner presented the report and responded to Members queries and comments.

Final Minutes

Detailed discussion ensued on the contents of the report which included:

• The work of the North West (Inner) Area Committee Planning Sub Group

• Neighbourhood Planning • Community led Planning Documents • Planning Policy Consultations • Article 4 Direction and HMO Planning Policy • Letting Boards • Drop-In Sessions for significant Planning Applications

Councillor Walshaw, Chair of the Planning Sub Group expressed his thanks and appreciation to Mr Platten. He said the Sub Group had achieved a great deal and he was looking forward to the year ahead. RESOLVED – That the contents of the report by noted

64 Area Leadership Team Update Report

The Assistant Chief Executive (Customer Access and Performance) submitted a report which provided an update on the work programme for the West North West Area Leadership Team. The report also set out background information in the development of the Leadership Team together with issues and challenges that were currently being addressed. The following appendix accompanied the report:

• Details of the Membership of the West North West Area Leadership Team

Jane Maxwell, Area Leader, West North West, presented the report and responded to Members queries and comments. Detailed discussion ensued on the contents of the report together with the appendices which included:

• Jobs and Skills – Focus on employability, NEET and Welfare Reform • Health & Wellbeing – Focus on health inequalities (Alcoholism, suicide and improving life expectancy)

• Communities – Focus on neighbourhood improvement and the Place Agenda including the environment and community safety (specifically burglary)

RESOLVED – That the contents of the report be noted.

65 Wellbeing Fund 2012-13 - Update Report

Final Minutes

The Assistant Chief Executive (Customer Access and Performance) submitted a report which provided an update on the budget position for the Wellbeing Fund for 2012/13. The report also sought approval for a variance in the agreed terms of a previously approved project. The following appendix accompanied the report:

• 2012-13 Wellbeing Statement Stuart Byrne, West North West Area Support Team, presented the report and responded to Members queries and comments Detailed discussion ensued on the contents of the report together with the included appendix:

• The Wellbeing Programme for 2012-13 • Large projects • Small grants

RESOLVED –

(i) To note the current budget position for the Wellbeing Fund for 2012/13

(ii) To approve the variance in terms of the remaining balance of Caring Together Moving Forward project to contribute towards project costs for 2013/14

(iii) To approve the decommissioning of the Open XS Work Well Drop In Sessions project and return the £2,000 for reallocation (2013-14 Wellbeing Fund)

(iv) To note the current position of the Small Grants and Skip pots and those Small Grants that had been approved since the last meeting


RESOLVED – To note that the next meeting will take place on Thursday 7th March 2013 at 2.00pm in the Civic Hall, Leeds




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WELLBEING FUND COMMISSIONING REPORT 2013/14 To consider a report by the Assistant Chief Executive (Customer Access & Performance) which sets out details of the Wellbeing Revenue Budget available for allocation in 2013/14. The report also identifies the projects to be considered and approved from the Wellbeing Revenue Budget allocation for 2013/14. (Report attached)

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DATE AND TIME OF NEXT MEETING To note that the next meeting will take place on Thursday 11th April 2013 at 7.00pm Woodsley Road Community Centre, 64 Woodsley Road, Leeds, LS3 1DU

Final Minutes


THURSDAY, 7TH MARCH, 2013

PRESENT:


Councillors M Hamilton, N Walshaw, C Towler, G Harper, B Atha, J Illingworth, L Yeadon, J Bentley and S Bentley

Officers: Stuart Byrne – West North West Area Support John Grieve – Governance Services

67 Late Items



Apologies for absence were received from Councillors: J Chapman and J Walker

70 Wellbeing Fund Commissioning Report 2013/14

The Assistant Chief Executive (Customer Access & Performance) submitted a report which set out details of the Wellbeing Budget allocation for 2013 -14 and sought the Area Committee’s consideration and approval as to which projects would be funded in the year ahead. Stuart Byrne, North West Inner Area Support Team, presented the report and responded to Members’ queries and comments. Discussions ensued on the contents of the report together with the circulated appendices. Members noted there were a number of projects which would fund environmental services associated with the student population. It was the view of the Members that funding for such services should be provided by the universities or directly through the Environmental Services budget. It was suggested that the Chair of the Area Committee and the Chair of the Environmental Sub Group meet with the Leader of Council and the Director of

Final Minutes

Neighbourhoods and Housing to discuss the funding of Environmental Services for the area In referring to next year’s Wellbeing budget, Councillor Yeadon asked if greater emphasis could be put on projects for children and young people, with possible changes to the commissioning process to take account of the City Priorities Plan themes. Members were supportive of Councillor Yeadon’s suggestion RESOLVED –

(i) To note the Wellbeing Revenue Budget allocation for 2013-14

(ii) To seek the assistance of the Area Support Team in setting up a meeting with the Leader of Council and the Director of Neighbourhoods and Housing to discuss funding of Environmental Services for the area

(iii) To seek the assistance of the Area Support Team in

approaching the universities to negotiate funding for Environmental Services.

(iv) That greater emphasis be put on projects for children and young

people, with possible changes to the 2014 -15 commissioning process to take account of the City Priorities Plan themes.

(v) That the projects listed below be approved for funding as

follows:

Project Amount

Small Grants £12,011

Skips £3,000

Consultation and Engagement £1,500

Festive Lights £12,325

Kirkstall Festival £5,000

Hyde Park Unity Day £5,000

Community Planner £40,000

Environmental Services Co-ordinator £18,295

Additional Resources for Student Changeover £10,000

Additional Enforcement Staff for Woodhouse Moor £11,762

Leave Leeds Tidy £10,000

EnviroMET £5,000

Community Development Worker £15,873

Aireborough Summer Activities Scheme £1,781

Volunteering Options £4,353

Temp dedicated - Out of hours noise service £15,025

Far Headingley, Weetwood and £1,098

Final Minutes

West Park Neighbourhood Design Statement (SPD)

Headingley Litfest 2014 £3,000

Diwali festival £2,000

Reach Out and Touch £9,000

Community Engagement £8,985

Expanded door-to-door supermarket shopping service £2,500

Children's Champion £5,000

Healthy Living Outdoors Action Days £2,500

Woodsley Employability Project £7,550

Fit Kids £5,430

£217,988


RESOLVED – To note that the next meeting will take place on Thursday 11th April 2013 at 7.00pm at Woodsley Road Community Centre, 64 Woodsley Road, Leeds LS3 1DU




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MATTERS ARISING FROM THE PREVIOUS MEETING To consider matters arising from the previous meetings held on: 21st February and 7th March 2013. (Report attached)

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AREA CHAIRS FORUM To receive, for information and comment the minutes of the last meeting of the Area Chairs Forum held 9th January 2013 (Copy attached)

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CHILDREN'S SERVICES AREA COMMITTEE UPDATE REPORT To consider a report by the Director of Children’s Services which provides a six monthly update on the work of Children’s Services in the North West (Inner) Area. The report sets out a summary of performance at area committee level with a broader summary of city level performance, and builds on previous reports with additional local context and tracking of local indicators. The majority of education results are presented in this report, including tables of headline results for all Leeds schools and links to additional information. (Report attached)

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DEVELOPMENT OF AREA LEAD ROLE

To consider a report by the Assistant Chief Executive (Customer Access and Performance) which intends to clarify the role of the Area Lead and brings initial proposals to the Area Committee for their input, shaping and providing feedback with a view to introducing the revised roles in the new Municipal year.

(Report attached)

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WEST NORTH WEST HOMES LEEDS - INVOLVEMENT WITH AREA COMMITTEES To consider a report by West North West Homes Leeds which outlines there involvement in the Area Committee process and seeks to explore ways of making that involvement as meaningful and productive as possible. (Report attached)

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WELLBEING FUND 2012- 13 - UPDATE REPORT To consider a report by the Assistant Chief Executive (Customer Access and Performance) which provides an update on the budget position for the Wellbeing Fund for 2012/13 and notes those projects agreed for support from the Wellbeing Fund for 2013/14. The report also highlights the current position of the Small Grants and skips pots and those Small Grants and skips that had been approved since the last meeting. (Report attached)

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DATES, TIMES AND VENUES OF AREA COMMITTEE MEETINGS 2013/14 To consider a report by the Chief Officer (Democratic and Central Services) which seeks the Area Committee’s formal approval to the schedule of meetings for the 2013/2014 Municipal year.

The report also request Members if they wish to continue with the Committee’s current meeting venue arrangements or whether they would seek to review such arrangements.

(Report attached)

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DATE AND TIME OF NEXT MEETING To note that the next meeting will take place on Thursday 16th May 2013 at 2.00pm in the Civic Hall, Leeds.

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Final Minutes


THURSDAY, 11TH APRIL, 2013

PRESENT:


Councillors M Hamilton, J Walker, N Walshaw, C Towler, G Harper, B Atha, J Illingworth, L Yeadon, J Bentley, S Bentley and J Chapman

In Attendance Officers: Steve Walker – Children’s Services Jancis Andrew – Children’s Services Heather Pinches – Customer Access and Performance Lynne Hamshaw – West North West Homes Jane Maxwell – West North West Area Leader Stuart Byrne – West North West Area Support Team John Grieve – Governance Services Members of the Public J Kemp – West Park Residents Association D Kemp – West Park Residents Association D Salinger – Hyde Park Resident Scott Nicholson – Local Resident Sue Buckle – (SHCA) (HPOL) Gwynneth Harrup – Burley Lodge Centre Ben Fisher – Leeds University Union Howard Eaglestone – Hyde Park Resident D Paley-Smith – Local Resident Josie Green – NHPNA Tony Green – NHPNA Tony Davey-Smith – NHPNA Martyn Moakes – Weetwood Residents Association Amanda Jackson – Leeds University John Griffiths – A660 Joint Council Isobel Sidebottom – NHPNA Chris Webb – NHPNA Christopher Todd – Local Resident Michele Todd – Local Resident Marian Charlton – Interested party

Final Minutes

72 Late Items

There were no late items 73 Declaration of Disclosable Pecuniary Interest

There were no declarations of pecuniary interest 74 Apologies for Absence

There were no apologies for absence. 75 Open Forum

(i) Proposed Street Party Ebberston Place, Leeds 6 – Members heard representations from Mr Howard Eaglestone, a Hyde Park resident who was concerned about proposals to hold a street party at Ebberston Place, Leeds 6 which would result in noise/ nuisance to the detriment of local residents. Mr Eaglestone said that he had contacted the appropriate authorities; West Yorkshire Police and the Licensing Authority in order to make known his objections; but had been advised that because the event had not been held previously, there was no past history and therefore there were no grounds for objection. Mr Eaglestone suggested that such a situation was nonsense and made the Licensing regulations unfit for purpose.

In offering comment Councillor Hamilton said that if national legislation was at fault, the appropriate Minister should be made aware of the anomaly.

It was reported that the event organiser had submitted a road closure application to which 7 objections had already been received. Inquiries were also being made as to whether the event could be stopped on the grounds of public disorder.

Sue Buckle (SHCA) said she was aware that some dialogue had taken place with the event organiser.

In drawing the discussion to conclusion the Chair said it was important that all channels of communication be explored

RESOLVED –

(a) To support Hyde Park residents in objecting to the proposed

street party event

(b) That the Chair be requested to write to the Minister responsible, requesting a review of the legislation dealing with Temporary Event Notices making it possible to receive objections to a TEN which had no previous history

Final Minutes

(ii) New Generation Transport – Members heard representations from Mr Tony Green, Chair of the North Hyde Park Neighbourhood Association and the A660 Joint Council who expressed concerns about the proposed New Generation Transport scheme, in particular:

• Did the proposed scheme offer value for money

• A substantial amount of the costs would be paid by Leeds Council –Tax payers

• There were some environmental advantages but at a cost of degradation of an attractive townscape

• The new trolleybus system would not be up and running until 2020

• Congestion along A660 was seasonal and at a peak when students were in residence

• The student population was shifting from the Headingley area to other part of the city, the demand for such a system was now questionable

• How many Compulsory Purchase Orders would be required

• The North West (Outer) Area Committee had already rejected the scheme

• The Committee’s views on NGT

Speaking in support of the scheme Mr David Salinger, Headingley resident said that the introduction of the trolleybus scheme would alleviate congestion, reduce journey times and bring substantial Government funding to the City.

Mr Bill McKinnon, Hyde Park resident, expressed concern about the demolition of shops at Hyde Park corner and the loss of mature trees along the route. It was a substantial amount of money to save ten minutes journey time, he suggested.

Members also joined in the discussion, some in favour of the proposal, others expressing doubts.

Councillor Hamilton suggested that many interested parties had received differing levels of information; some had seen substantial evidence, others not so much. Councillor Hamilton was of the opinion that there was a real possibility that the planning application for the scheme would be referred to a Public Inquiry where the application would be looked at in forensic detail and unanswered questions would be addressed.

In drawing the discussion to a conclusion the Chair said there was a need for further discussion about the scheme which should take place in the public arena.

Final Minutes

(iii) New Planning Application - Former Leeds Girls High School field, sports hall and swimming pool site at Victoria Road/ Chestnut Avenue, Leeds 6 – Members heard representations from Sue Buckle (Hyde Park Olympic Legacy Action Group) (HPOL) who was seeking the support of the Committee in objecting to a new planning application for development on the former Leeds Girls High School site. It was reported that a similar application for the same site had recently been withdrawn following a large number of objections. Sue Buckle urged Members to become involved and oppose the new application.

In offering comment Councillor Illingworth suggested that the assistance of “Sport England” be obtained, with a view to exploring the possibility of Sport England purchasing the site.

(Councillors Hamilton and Walshaw did not participate in the discussion on this item as Members of City Plans Panel who may determine the application)

RESOLVED –

(a) To support the Hyde Park Olympic Legacy Action Group in

objecting to the Planning Application.

(b) That Officers be requested to write to Sport England, on behalf of this Committee seeking their support in objecting to the proposed development and requesting they explore the possibility of purchasing the site.


RESOLVED – That the minutes of the previous meetings held on 21st February 2013 and 7th March 2013 were accepted as a true and correct record.

77 Matters Arising from the Previous Meeting

Members considered a report by the West North West Area Support Team which identified a number of issues which required further action following the last meeting of the Area Committee. RESOLVED – To note the progress and outcomes of the issues identified in the submitted report.


Final Minutes

The minutes of the Area Chair’s Forum held on 9th January 2013 were received and noted.

79 Children's Services Area Committee Update Report

The Director of Children’s Services submitted a report which provided a six monthly update on the work of Children’s Services in the North West (Inner) Area. The report set out a summary of performance at Area Committee level with a broader summary of city level performance. The report built on previous reports with additional local context and tracking of local indicators. It was reported that the majority of education results were presented in the report, including tables of headline results for all Leeds schools and links to additional information. The following appendices accompanied the report:

• Performance data for North West (Inner) Area

• Individual School Foundation Stage and Key Stage 2 Results 2012

• Individual School Key Stage 4 Results 2012

• Clusters – Member Leads: Cluster Chair’s: Cluster Managers; LAPS Steve Walker, Deputy Director of Children’s Services and Jancis Andrew, Area Head of Targeted Services, Children’s Services presented the report and responded to Members queries and comments. Detailed discussion ensued on the contents of the report and appendices which included:

• Child Friendly Leeds

• New ways of working

• Delivery of service at local level (Cluster)

• Development of locality, targeted and early support services – Intensive family support

• Ofsted Inspections

• The increase in the number of children on Child Protection Plans Referring to the Ofsted Inspections for Children’s Homes and that recently one home had been rated as “outstanding” Councillor S Bentley suggested that this was wonderful achievement and that all staff involved should be congratulated. RESOLVED –

(i) That the contents of the report be noted and welcomed

(ii) That the Chair, on behalf of the Committee be requested to write to the Director of Children’s Services congratulating him and all

Final Minutes

those staff involved in a recent Ofsted inspection which resulted in a Children’s Home achieving the rating of “Outstanding”

80 Development of Area Lead Role

The Assistant Chief Executive (Customer Access and Performance) submitted a report which sets out initial proposals for the implementation of an area lead role following the review of area working in 2012. It was reported that the role was seen as crucial in providing a local “lead” perspective on various issues and in driving democratic accountability by providing area committee based leadership on key issues. The report to clarify the role of the area lead was submitted for Members input, shaping and feedback with a view to introducing the revised roles in the new Municipal year. Heather Pinchers, Executive Officer, Performance Management, presented the report and responded to Members’ queries and comments. Discussion ensued on the contents of the report together with the circulated appendices which included:

• Defining the Area Lead Role

• Training and support

• Enable Partnership working

• Assist in Service delivery In offering comment Councillor Walshaw suggested that the Area Lead Role was a big improvement on the previous Champions role. Councillor Yeadon suggested that further alignment of the area lead was required in terms of Adult Social Care/ Public Health. RESOLVED

(i) That the role of the Area Lead be welcomed

(ii) That the feedback provided by Members be used to shape the role of the Area Lead due for implementation in the new Municipal year

81 West North West Homes Leeds - Involvement with Area Committees

West North West Homes submitted a report which outlined their involvement in the Area Committee process and sought Members views in exploring ways of making their involvement as meaningful and productive as possible. An Appendix providing details of Estate Grading accompanied the report.

Final Minutes

Lynne Hamshaw, Neighbourhood Performance Manager, West North West Homes, presented the report and responded to Members’ queries and comments. Discussion ensued on the contents of the report together with the circulated appendices which included:

• Partnership working

• Crime prevention partnership working

• Neighbourhood caretaking – Apprentices Scheme

• Estate inspections and grading’s

• Community engagement Commenting on Partnership Working, Councillor Illingworth suggested that litter removal was an ideal issue for Partnership Working. Referring to Community Groups, Councillor Illingworth put forward the idea of funding such groups to carry out work in the area but suggested that further thought would be required to measure the work done. Councillor Chapman referring to Estate Inspections and Grading’s said that Beevers Court on the Iverson’s estate was the subject of numerous complaints suggesting that the grading of “Good” was not a true reflection. In responding Mrs Hamshaw suggested that the inspection was carried out at a time when there were few complaints, had the inspection being undertaken at a different time the result of the grading may have been different. RESOLVED –


(ii) That a further update report be brought back to this Committee in 6 months’ time (Autumn 2013)

82 Wellbeing Fund 2012- 13 - Update Report

The Assistant Chief Executive (Customer Access and Performance) submitted a report which provided an update on the budget position for the Wellbeing Fund for 2012/13 and highlighted those projects agreed for support from the Wellbeing Fund for 2013/14. The report also set out the current position of the Small Grants and Skip pots and those Small Grants and skips that had been approved since the last meeting. Stuart Byrne, West North West Area Support Team, presented the report and responded to Members’ queries and comments.

Final Minutes

Discussion ensued on the contents of the report together with the circulated appendices which included:

• The rolling forward of the remaining Small Grants and Skips budget into the 2013/14 budget (Small Grants £314 and Skip Hire £419)

RESOLVED –

(i) To note the current budget position for the Wellbeing Fund for 2012/13 as set out in Appendix 1 of the submitted report.

(ii) To note those projects agreed for support from the Wellbeing Fund for 2013/14 as described in Appendix 2.

(iii) To note the current position of the Small Grants and Skips pots and those Small Grants and skips that had been approved since the last meeting.

(iv) That approval be given to the rolling forward of the remaining Small Grants and Skips budgets for 2012/13 into the Small Grants and Skips budgets for 2013/14.

83 Dates, Times and Venues of Area Committee Meetings 2013/14

The Chief Officer (Democratic and Central Services) submitted a report seeking the Area Committee’s formal approval of the meeting schedule for the 2013/14 Municipal year. The Area Committee were also requested to give consideration as to whether they wished to continue with the Committee’s current meeting venue arrangements or whether they would seek to review such arrangements. John Grieve, Governance Services, presented the report and responded to Members queries and comments. In the discussion that ensue Members were of the opinion that meetings held in the Community encouraged greater public attendance. RESOLVED – That the following dates be approved for meetings of the North West (Inner) Area Committee for the 2013/14 Municipal year (Start time 7.00pm) the venues for the meetings to be arranged by the Area Leader in consultation with Members:- 27th June 2013 19th September 2013 24th October 2013 12th December 2013 13th February 2014 27th March 2014

Final Minutes


RESOLVED – To note that the next meeting will take place on Thursday 16th May 2013 at 2.00pm in the Civic Hall, Leeds.




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officers have identified as containing exempt information within the meaning of Section 100I of the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2 To consider whether or not to accept the officers recommendation in respect of the above information. 3 If the recommendation is accepted, to formally pass the following resolution:-

RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 or Section 100A(4) of the Local Government Act 1972 as appropriate, the public be excluded from the meeting during consideration of those parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-‘

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ELECTION OF AREA COMMITTEE CHAIR FOR THE 2013/2014 MUNICIPAL YEAR

To consider a report by Chief Officer (Democratic and Central Services) which explains the arrangements for the annual election of Chairs for Area Committees and in line with the process, to recommend that the Area Committee elect a Chair for the 2013/2014 Municipal Year.

(Report attached)

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NORTH WEST (INNER) AREA COMMITTEE BUSINESS PLAN To consider a report by the Assistant Chief Executive (Customer Access and Performance) which seeks Members approval to refresh the North West (Inner) Area Committee Business Plan for 2013 – 2015

(Report attached)

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DATE AND TIME OF NEXT MEETING To note that the next meeting will take place on Thursday 27th June 2013 commencing at 7.00pm, venue to be confirmed

Final Minutes


THURSDAY, 16TH MAY, 2013

PRESENT:


Councillors M Hamilton, N Walshaw, C Towler, G Harper, B Atha, L Yeadon, J Bentley and S Bentley

In Attendance Officers: Ryan Platten – Community Planning Officer Jenna Riley – Community Planning Officer Jane Maxwell – West North West Area Leader Stuart Byrne – West North West Area Support Team John Grieve – Governance Services Donna Lunney – Governance Services

85 Late Items


There were no declarations of a pecuniary interest


Apologies for absence were received from Councillors: J Chapman, J Illingworth and J Walker


RESOLVED – That the minutes of the previous meeting held on 11th April 2013 were accepted as a true and correct record

89 Election of Area Committee Chair for the 2013/2014 Municipal Year

The Chief Officer (Democratic and Central Services) submitted a report which explained the arrangements for the annual election of Chairs for Area Committees 2013/14 Appended to the report was a copy of Paragraph 5 of the Area Committee Procedure Rules which dealt with the process by which Chairs for Area Committees were elected (Appendix 1 refers).

Final Minutes

Members of the Area Committee were requested to elect the Area Committee Chair for the 2013/14 Municipal year, from amongst the nominations which had been received It was reported that one nomination had been received for Area Committee Chair on behalf of Councillor J Akhtar. Upon being put to the vote RESOLVED - That Councillor J Akhtar be elected as Chair for the North West (Inner) Area Committee for the 2013/2014 Municipal Year

90 North West (Inner) Area Committee Business Plan

The Assistant Chief Executive (Customer Access and Performance) submitted a report which sought the approval of Members to refresh the North West (Inner) Area Committee Business Plan for 2013-2015. Stuart Byrne, West North West Area Support Team, presented the report and responded to Members’ queries and comments. Discussions ensued on the contents of the report together with the circulated appendices which included:

• Working in partnership with officers from Public Health

• Children and young people in Leeds to have access to out of school activities through a delegated budget

• The establishing of local business forums RESOLVED –


(ii) To approved the refreshed Business Plan Action, as set out in Appendix 1 of the submitted report

(iii) That the Area Support Team continue to monitor and develop the Business Plan

(iv) That the Area Committee continue to receive updates on a regular basis and the Business Plan be refreshed annually


RESOLVED – To note that the next meeting will take place on Thursday 27th June 2013 commencing at 7.00pm.Venue to be confirmed at a later date.

Agenda compiled by: Andy Booth Governance Services Unit Civic Hall LEEDS LS1 1UR Tel: 34 74325



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MINUTES - 16 MAY 2013 To confirm as a correct record the minutes of the meeting held on 16 May 2013

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MINUTES OF AREA CHAIR'S FORUM To note the minutes of the Area Chair’s Forum held on 1 March 2013

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LOCAL AUTHORITY APPOINTMENTS TO OUTSIDE BODIES To receive and consider the attached report of the Chief Officer, Democratic and Central Services

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APPOINTMENT OF AREA LEAD MEMBERS, CLUSTER REPRESENTATIVES AND CORPORATE CARERS. To receive and consider the attached report of the Assistant Chief Executive (Customers and Communities)

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NOMINATIONS TO AREA COMMITTEE SUB GROUPS To receive and consider the attached report of the Assistant Chief Executive (Customers and Communities)

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WEST AND NORTH WEST LOCALITY TEAM SERVICE LEVEL AGREEMENT AND PERFORMANCE SUMMARY To receive and consider the attached report of the Locality Manager (West and North West Leeds)

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Hyde Park and Woodhouse; Kirkstall

BETTER LIVES FOR PEOPLE OF LEEDS: CARE HOMES AND DAY SERVICES FOR OLDER PEOPLE To receive and consider the attached report of the Director of Adult Social Services

65 - 74

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INVESTING IN YOUNG PEOPLE: UPDATE OF THE FUTURE DIRECTION OF YOUTH SERVICES AND DELEGATED FUNCTIONS FOR AREA COMMITTEES To receive and consider the attached report of the Director of Children’s Services

75 - 80

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WELLBEING UPDATE AND MONITORING REPORT To receive and consider the attached report of the Assistant Chief Executive (Customers and Communities)

81 - 100

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DATE AND TIME OF NEXT MEETING Thursday, 19 September 2013 at 7.00 p.m. Venue to be confirmed.

Draft minutes to be approved at the meeting to be held on Thursday, 19th September, 2013


THURSDAY, 27TH JUNE, 2013

PRESENT:


Councillors M Hamilton, N Walshaw, C Towler, G Harper, B Atha, L Yeadon, J Bentley and S Bentley


Apologies for absence were submitted on behalf of Councillors J Chapman, J Illingworth and J Walker.

2 Open Forum

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. The following issues were discussed:

• Royal Park School – signage regarding the premises being unsafe for entry due to asbestos. It was thought that this work had already been carried out. Area Management agreed to investigate and report back.

• Thanks were expressed on behalf of Chris Baird and the Enviromental Localities Team for recent litter clearances, as part of the Student Changeover process.

• The Burley Lodge Trust had now become known as Better Leeds Communities. The Committee was given an overview of services provided and Members were invited to the launch event of the new organisation.

3 Minutes - 16 May 2013

RESOLVED – That the minutes of the meeting held on 16 May 2013 be confirmed as a correct record.

4 Minutes of Area Chair's Forum

RESOLVED – That the Minutes of the Area Chair’s Forum be noted.

5 Local Authority Appointments to Outside Bodies

The report of the Chief Officer (Democratic and Central Services) outlined the procedures for Council appointments to outside bodies and the Area Committee was requested to consider and appoint to those bodies listed in the report.


Members attention was brought to the Outside Bodies that required Member appointments for the 2013/14 Municipal Year. RESOLVED – That the following appointments be made for the 2013/14 Municipal Year: Better Communities Leeds Board Councillor C Towler Of Directors Cardigan Centre Councillor N Walshaw Swarthmore Education Centre Councillor G Harper Ireland Wood Children’s Centre Councillor S Bentley ALMO Area Panel Councillor J Illingworth Councillor J Chapman

6 Appointment of Area Lead Members, Cluster Representatives and Corporate Carers.

The report of the Assistant Chief Executive (Customers and Communities) invited the Area Committee to make appointments to Area Lead Member roles, Clusters and the Corporate Carers Group for the 2013/14 Municipal Year. RESOLVED – That the following appointments be made for the 2013/14 Municipal Year: Area Leads Environment and Community Safety Councillor N Walshaw Employment Skills and Welfare Councillor L Yeadon Children’s Services* Councillor S Bentley Public Health & Wellbeing and Adult Councillor J Illingworth Social Care & Community Health *Children’s Services to include role of Corporate Carer Clusters ESNW (Extended Services North West: Councillor J Bentley Weetwood, Adel and Wharfedale) Inner NW Hub Councillor J Illingworth


Councillor M Hamilton Open XS (Hyde Park, Woodhouse Councillor J Akhtar and part of Headingley)

7 Nominations to Area Committee Sub Groups

The report of the Assistant Chief Executive (Citizens and Communities) set out the roles of the Inner North West Area Committee Sub Groups and sought nominations to the position of Chair to each group. It also sought nominations for both Elected Member and resident representatives from each ward to each sub group where appropriate. Members were also asked to consider the existing Sub Groups and whether to consider establishing a new sub group to look at Community Safety issues. It was felt that Community Safety issues could be included within the current Sub Group structure and that the Joint Transport Group should continue if Members in the North West Outer Area Committee agreed. RESOLVED – That the following Sub Group appointments be made for the 2013/14 Municipal Year: Planning Sub Group Headingley Councillor N Walshaw (Chair) Hyde Park & Woodhouse Councillor G Harper Kirkstall Councillor J Illingworth Weetwood Councillor S Bentley Community Representatives Mr M Winter; Mr K Torode; Dr R Tyler; Ms

M Charlton; Mr D Hall; Mr M Thomas; Ms M Southon; Ms B Mitchell/ Ms G Rawinsky (shared appointment)

Environment Sub Group Headingley Councillor N Walshaw Hyde Park & Woodhouse Councillor C Towler (Chair) Kirkstall Councillor L Yeadon Weetwood Councillor J Bentley Community Representatives Mr H Eagleston; Ms J Brown; Mr P Hall; Mr

J Davison; Mr M Park Joint Transport Sub Group Headingley Councillor N Walshaw Hyde Park & Woodhouse Councillor J Akhtar Kirkstall Councillor J Illingworth Weetwood Councillor J Chapman


8 West and North West Locality Team service Level Agreement and Performance Summary

The report of the Locality Manager (West and North West Leeds) provided an update on performance against the Service Level Agreement (SLA) between North West Inner Area Committee and the West North West Environmental Locality Team. Jason Singh, Locality Manager (West and North West Leeds) presented the report. Members’ attention was brought to the performance summary and activity outlined in the report. Approval was also sought for the Service Level Agreement for the delivery of delegated environmental service in 2013/14. In response to Members comments and questions, the following issues were discussed:

• Enforcement priorities – these would be discussed at Sub Group meetings and with Ward Members.

• Bin collections - problems with bins being left out particularly in HMO areas.

• Gully cleaning

• Commercial/trade refuse – could legal proceedings be investigated?

• Problems related to short term tenancies and lack of knowledge regarding waste collection and recycling.

• Graffiti and costs of graffiti removal.

• The Environmental Locality Team were complimented on the improved tidiness of the area.

RESOLVED –

(1) That the performance of the West North West Locality Team over the past year be noted.

(2) That the Service Level Agreement (SLA) for the delivery of delegated environmental services in 2013/14 be approved.

9 Better Lives for People of Leeds: Care Homes and Day Services for

Older People

The report of the Director of Adult Social Services outlined the Better Lives vision in which context a review of the remaining care homes and centres had been completed and proposals developed that revised the current service model and, if implemented would lead to the decommission of three facilities in the Inner North West area. The report outlined proposed options for the following care homes and day centres:

• Burley Willows care home and day centre, Hyde Park & Woodhouse


• Queenswood Drive day centre, Kirkstall Michelle Tynan, Chief Officer – Learning Disabilities and Kim Edwards, Business and Contracts Officer presented the report. Members were informed of consultation that had been held with residents and users of the homes along with their relatives and carers and that a report with final recommendations would be submitted to Executive Board in September 2013. In response to Members comments and questions, the following issues were discussed:

• It was recognised

• Possibility of other uses or public ownership of the buildings involved – it was suggested that discussion be held with Ward Members regarding future possible community use.

• Estimated savings should the proposals be approved would be approximately £488,000. Capital investment was required to bring the homes to standard and it was felt unlikely that a residential care provider would take on use of any of the buildings.

RESOLVED – That the consultation process to implement the recommendations of the Executive Board held on 15 February 2013 be noted.

10 Investing in Young People: Update of the Future Direction of Youth Services and Delegated Functions for Area Committees

The report of the Director of Children’s Services provided the Area Committee with an update on the recommendations agreed at Executive Board in March 2013 - Investing in Young People: Future Direction for Youth Services in Leeds. The report also informed and updated the Area Committee of their delegated responsibilities for Youth activity funding. This included how they commissioned, monitored and evaluated local play, arts, sports and cultural activity for young people aged 8-17 years with the involvement and participation of children and young people throughout the process. Ken Morton, Head of Service, Young People and Skills presented the report. Members’ attention was brought to the funding that has been made available for North West Inner Leeds of £17,884 for 2013/14 and £35,769 for 2014/15. This funding could be used to provide activities for young people and to lever in other funding. In response to Members comments and questions, the following issues were discussed:


• Concerns regarding the use of NHS data for funding based on population – assurances had been given that this was the most reliable, accurate and up to date information available.

• Members were informed that any projects that required funding for the forthcoming summer holidays could be arranged via consultation with Ward Members and approved under the delegated decision process.

• Ways of working with Young People and Clusters to influence provision.

• Free swimming and use of other leisure facilities – engagement with sports centres.

Jane Maxwell, West North West Area Leader, outlined a process that would enable arrangements to be made for activities in the 2013 Summer holidays with the tight timescales involved. The Area Committee could authorise a Member representative from each ward meet to consider possible activities for the 2013 Summer holiday period and make recommendations to officers. Officers could then ratify the recommendations made by these Members via the delegated decision process. This would enable the necessary approvals to be put in place quickly enough to allow arrangements to be made for the 2013 Summer holiday period. Details of the schemes commissioned would be brought back to a future Committee for Members’ information. RESOLVED –

• That the report be noted.

• That a Member representative from each ward meet to consider possible activities for the 2013 Summer holiday period, and make recommendations to officers.

• b) That officers be authorised to ratify the recommendations made by the Sub Committee via the delegated decision process.

• That the Area Committee Chair and new Area Lead for Children’s Services work with the Executive Member to shape the July Executive Board report re targeted youth work services.

11 Wellbeing Update and Monitoring Report

The report of the Assistant Chief Executive (Citizens and Communities) provided the North West (Inner) Area Committee with an update on the budget position for the Wellbeing Fund for 2013/14 and provided Quarter 4 monitoring for projects funded in 2012/13. It also highlighted the current position of the Small Grants and skips pots and those Small Grants and skips that had been approved since the last meeting. The following issues were discussed:

• Update on the Community Development Worker post – work was ongoing in relation to recruiting to this post and a further update would be provided to Members.


• Thanks were expressed for the continued support of park patrols on Woodhouse Moor which have been successful in preventing some of the previous problems encountered there.

• Thanks for support for Unity Day, to be held at Hyde Park on 27 July. Members also discussed issues surrounding the organisation of this event.

• Funding for additional out of hours noise service.

• Hyde Park Neighbourhood Management.

RESOLVED -

(1) That the current budget position for the Wellbeing Fund for 2013/14 be noted.

(2) That the content of the monitoring returns for Quarter 4 projects funded in 2012/13 be noted.

(3) That the current position of the Small Grants and skips pots and those Small Grants and skips that have been approved since the last meeting be noted.


Thursday, 19 September 2013 at 7.00 p.m.




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Meeting to be held in St Michael's Church Hall, St Michael's Road, Leeds, LS6 3AW on

Thursday, 19th September, 2013 at 7.00 pm

MEMBERSHIP

Councillors





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MINUTES - 27 JUNE 2013 To confirm as a correct record the minutes of the meeting held on 27 June 2013

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MINUTES OF AREA CHAIR'S FORUM - 3 MAY 2013 AND 28 JUNE 2013 To note the Minutes of the Area Chair’s Forum held on 3 May 2013 and 28 June 2013

9 - 24

9

CHILDREN'S SERVICES AREA COMMITTEE UPDATE REPORT To receive and consider the attached report of the Director of Children’s Services

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UPDATE ON WELFARE BENEFIT CHANGES To receive and consider the attached report of the Chief Officer, Welfare and Benefits

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COMMUNITY PLANNER UPDATE REPORT To receive and consider the attached report of the Community Planning Officer

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WELLBEING COMMISSIONING 2014/15 AND FUNDING UPDATE REPORT To receive and consider the attached report of the Assistant Chief Executive (Citizens and Communities)

99 - 110

13

DATE AND TIME OF NEXT MEETING Thursday, 24 October 2013 at 7.00 p.m.

MAP OF TODAY'S VENUE St Michael’s Church Hall, St Michael’s Road, Leeds, LS6 3AW

Draft minutes to be approved at the meeting to be held on Thursday, 24th October, 2013


THURSDAY, 19TH SEPTEMBER, 2013

PRESENT:


Councillors J Walker, N Walshaw, G Harper, B Atha, J Illingworth, S Bentley and J Chapman

13 Declarations of Interest

There were no declarations of interest.


Apologies for absence were submitted on behalf of Councillors M Hamilton, C Towler, L Yeadon and J Bentley.

15 Open Forum

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. The following was discussed:

• Royal Park School – Members were asked for their support for the former school building to be used for a community project and prevent the future demolition of the building. Councillor Harper reported that he had been involved in facilitating meetings regarding the future of the building and an offer had been put forward to the Council for its future use subject to proof of funding. It was further reported that meetings had been held with Asset Management regarding a potential transfer of the building. All Members present supported the scheme.

16 Minutes - 27 June 2013

RESOLVED – That the minutes of the meeting held on 27 June 2013 be confirmed as a correct record.

17 Minutes of Area Chair's Forum - 3 May 2013 and 28 June 2013

RESOLVED – That the minutes of the Area Chairs’ Forums held on 3 May and 28 June 2013 be noted.

18 Children's Services Area Committee Update Report


The report of the Director of Children’s Services provided an update on performance at Area Committee level, with a broader acknowledgement of city level performance. Key issues for Children’s Services were highlighted including Ofsted inspection, basic need and child friendly city. Issues highlighted from the report included the following:

• Ofsted – an inspection across Leeds schools was due.

• There was significant pressure on availability of places in Leeds schools.

• Reducing the number of looked after children – there had been a nine percent drop in the Inner North West Area over the past year and a significant drop of fifty percent entering care.

• There had been a slight increase in the number of NEETs (Not in Education, Employment or Training) but this correlated with a reduction in rates of ‘not known’ young people.

• There had been an overall improvement in school attendance.

• There had been a twenty percent reduction of young people committing offences.

In response to comments from Members further discussion included an increase in the number of Common Assessment Frameworks undertaken and Elected Member representation on Clusters. RESOLVED – That the report be noted.

19 Update on Welfare Benefit Changes

The report of the Chief Officer, Welfare and Benefits provided an update on the impact of the welfare reforms at both a citywide and ward level basis. It also provided information on arrangements that had been put in place to support tenants. Further information in the report referred to the introduction of the Universal Credit and the programme of work aimed at tackling the issue of high cost and payday lending. Steve Carey, Chief Officer, Welfare and Benefits presented the report. Further issues highlighted from the report included the following:

• Following changes introduced in April, including rules relating to under occupancy, more tenants had fallen into arrears.

• Council Tax arrears had also risen following changes to council Tax benefits.

• Introduction of a benefit cap would affect approximately 350 families across Leeds. Those most affected had been visited.

• Extra funding available from Government.

• The ambition is to prevent anyone from being evicted due to the benefit cap.


In response to Members comments and questions, the following were discussed:

• Tenants affected by the benefit cap would still be expected to make some contribution to rent.

• Funding from Government would reduce and there would be further work required around discretionary housing payments. A further report was expected to be considered by Executive Board by the end of the year.

• Concern that if any families were to be evicted, this could be more costly to the Council than if they weren’t evicted.

• Taira Kayani of Better Leeds communities addressed the Area Committee and reported on work they were carrying out supporting people affected by Welfare Reform.

RESOLVED –

(1) That the information about the impact of the welfare reforms be noted. (2) That the information about the campaign against high cost lenders be

noted. (3) That the following priorities be championed:

o High interest money lending and debt o Better connecting local people to Leeds job opportunities and

training through the planning process, sector based work academies and apprenticeships

o Continuing to support local communities through localised employability, learning and advice provision

20 Community Planner Update Report

The report of the Community Planning Officer gave the Area Committee an update on the Community Planner Work Programme since the previous report in February 2013. Jenna Riley, Community Planning Officer presented the report. Issues highlighted included the following:

• Neighbourhood Planning – update on support work with community groups; area wide planning event scheduled in January

• Far Headingley/Weetwood Design Statement – Work has been carried out to review this with the steering group and Leeds Metropolitan University. A consultation draft was being prepared and a 6 week consultation period would commence in October

• Emerging Policy – Site Allocation Plans; draft Core Strategy Members thanked Jenna for her work. RESOLVED – That the report be noted.


21 Wellbeing Commissioning 2014/15 and Funding Update Report

The report of the Assistant Chief Executive (Citizens & Communities) provided members with an update on the budget position for the Wellbeing Fund for 2013/14 and identified additional capital funding available for allocation. The report highlighted the current position of the Small Grants and skips pots and those Small Grants and skips that had been approved since the last meeting. It updated the Area Committee on the Youth Activity Fund and those projects seeking support through this pot. The report also sought approval for the process and timescales for the Wellbeing commissioning round for 2014/15.

Zoe Tyler, Area Support Officer presented the report.

Members attention was brought to the following:

• Additional capital funding available – Members were asked to consider how this could be spent

• Current Wellbeing Fund budget position

• Capital Receipts Programme

• Small Grants & Skips funding

• Youth Activity Fund

• The 2014/15 commissioning process and timescales – including ward meetings with Members to discuss possible projects they would like to see..

Weetwood Members expressed dissatisfaction regarding a recent Back Yard Breeze held in their ward and the lack of consultation, publication and subsequent poor attendance.

RESOLVED –

(1) That the current position for the Wellbeing Fund for 2013/14 be noted. (2) That the current position of the Small Grants and skips pots and those

Small Grants and skips that had been approved since the previous meeting be noted.

(3) That the additional £22,610 capital available be noted and consideration be given to how this should be spent.

(4) That the current position of the Youth Activity Fund and those projects supported through this fund be noted.

(5) That the process and timescales for the Wellbeing commissioning round for 2014/15 be approved.


Thursday, 24 October 2013 at 7.00 p.m. 23 Open Forum


The Chair allowed a further submission for the Open Forum from a member of the public who was not present earlier in the meeting. Concern was raised regarding the number of mature trees that would be lost as part of the New Generation Transport scheme. It was felt that this had been an undemocratic procedure and disappointment was expressed that this had not been included on the Agenda for this meeting. It was reported that there would be significantly more planting to replace any lost trees and replacements would be trees between 3.5 and 5.5 metres in height and not saplings.




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Meeting to be held in Woodsley Road Community Centre, 64 Woodsley Road, Leeds, LS13

1DU on Thursday, 24th October, 2013 at 7.00 pm

MEMBERSHIP

Councillors





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APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Chief Democratic Services Officer at least 24 hours before the meeting.)

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MINUTES - 19 SEPTEMBER 2013 To confirm as a correct record the minutes of the meeting held on Thursday, 19 September 2013

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AREA CHAIR'S FORUM MINUTES To note the minutes of the Area Chair’s Forum held on 6 September 2013

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ANNUAL COMMUNITY SAFETY REPORT To receive and consider the attached report of the Director of Environment and Housing

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WEST NORTH WEST HOMES LEEDS INVOLVEMENT IN AREA COMMITTEES To receive and consider the attached report of West North West Homes Leeds

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AREA UPDATE REPORT To receive and consider the attached report of the Assistant Chief Executive (Citizens and Communities)

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AREA COMMITTEE BUSINESS PLAN UPDATE To receive and consider the attached report of the Assistant Chief Executive (Citizens and Communities)

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WELLBEING QUARTER 2 MONITORING REPORT To receive and consider the attached report of the Assistant Chief Executive (Citizens and Communities)

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DATE AND TIME OF NEXT MEETING Thursday, 12 December 2013 at 7.00 p.m.

MAP OF TODAY'S VENUE Woodsley Road Community Centre

Draft minutes to be approved at the meeting to be held on Thursday, 12th December, 2013


THURSDAY, 24TH OCTOBER, 2013

PRESENT:


Councillors M Hamilton, J Walker, N Walshaw, C Towler, B Atha, J Illingworth, L Yeadon, J Bentley, S Bentley

24 Declarations of Disclosable Pecuniary Interest

There were no declarations of disclosable pecuniary interests. 25 Apologies for Absence

Apologies for absence were submitted on behalf of Councillor G Harper and Councillor J Chapman.

26 Open Forum

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. The following was discussed:

• Members heard representation from a member of the public who had been encountering noise nuisance problems from neighbouring properties that were occupied by students. It was reported that this would be followed up by the Noise Nuisance Team. Further discussion on this particular case included the following:

o Reference to previous involvement of the Noise Nuisance team and complaints to the police.

o Possible referral to the Anti-Social Behaviour Team. o Concern regarding more housing being used for student

accommodation and the role of letting agents in encouraging this.

o Partnership work between the Council, Police and Universities to door knock 565 properties over 3 evenings, raising awareness of noise nuisance, waste management and other safety issues.

• An update was given on proposals for the re-use of the former Royal Park school. Members unanimously agreed to support the former Royal Park School being retained for community use.

27 Minutes - 19 September 2013


RESOLVED – That the minutes of the meeting held on 19 September 2013 be confirmed as a correct record.

28 Area Chair's Forum Minutes

RESOLVED – That the minutes of the Area Chair’s Forum be noted.

29 Annual Community Safety Report

The report of the Director of Environment and Housing provided crime statistics for Inner North West Leeds and gave details of key activity to address crime and anti-social behaviour issues. The report recognised the fall in crime, particularly a reduction in burglaries, in the Inner North West wards during 2012/13 and the challenges to be faced during the coming year. In response to Members comments and questions, the following was discussed:

• Off road bikes –The Area Committee had not funded these in 2013/14 and concern was expressed around the impact of them no longer covering Inner North West wards. It was reported that the off road bikes were deployed to be as efficient as possible.

• It was felt that improved ways of working including the identification of problem areas and individuals, with subsequently directed resources had been a contribution to the reduction in crime figures.

• Deployment of PCSOs.

• Stop and Search – There was a perception that more local residents were stopped than students and it was asked if there was any statistical information available.

• Members thanked all those involved for their hard work and contribution to the reduction in crime across the area and the city.

RESOLVED –

(1) That the report be noted (2) That the role of the Area Committee in reducing burglary and other

crime be noted and consideration be given to allocating Wellbeing funding to support a burglary reduction scheme.

30 West North West Homes Leeds involvement in Area Committees

The report of West North West Homes Leeds (WNWhL) outlined their involvement with the Area Committee and explored ways of making that involvement as meaningful and productive as possible. It was reported that this would be the last report from WNWhL following the transfer of the housing function back to the Council. Issues highlighted from the report included the following:


• WNWhL partnership work with regards to tackling crime and anti-social behaviour.

• Activity in Little London – commencement of the PFI scheme.

• Relocation of the neighbourhood office.

• Work with the developers and colleagues in the Council’s regeneration team.

• Work in preparation for the transfer to the Council.

• Apprenticeship scheme – all the apprentices had been retained and had contracts till December 2013.

• Housing review and schemes including the environmental locality pilot and out of hours tenancy management service.

• Members were also informed that following the transfer of the housing function back to the Council it was intended to retain the three areas previously covered by the ALMOs in terms of locality management arrangements.

In response to Members comments and questions, the following issues were discussed:

• Local labour would be sourced for the PFI scheme in Little London.

• Amalgamation of the caretaking teams and the Environmental Action Teams.

RESOLVED – That the report be noted.

31 Area Update report

The report of the Assistant Chief Executive (Citizens and Communities) provided members with an update on recent Sub Group business and the current position relating to other project activity. This included an update on the work which took place around student changeover in 2013 and recommendations for 2014, work being undertaken in Little London and Hawksworth Wood and the appointment of the Wellbeing funded Community Development worker. Further issues highlighted from the report included the following:

• Area Lead Members had met with relevant Executive Members.

• Update on the former Royal Park School.

• Update on the Leeds Girls High School sports field.

• Appointment of Better Leeds Communities as the VCFS partner to deliver targeted community development work.

In response to Members comments and questions, the following issues were discussed:

• Removal of the Leeds Girls High School playing fields from the list of assets of community value.


• Youth Activities Fund – mapping of activities for young people, including disabled young people. It was suggested that a Children & Young People’s Sub-Group be established.

RESOLVED –

(1) That the key messages from Sub Groups and forums be noted. (2) That the update on the work around Student Changeover and the

recommendations of the Changeover Planning Group be noted. (3) That the update on the work of Area Leeds be noted. (4) That the work being undertaken in Little London and Hawksworth

Wood be noted. (5) That the update on the former Royal Park School and Leeds Girls High

School Sports Facilities sites be noted. (6) That the appointment of Better Leeds Communities as the VCFS

partner to deliver targeted Community Development Work in Inner North West and Outer West be noted.

(7) That Councillors J Akhtar, S Bentley, B Atha and N Walshaw be appointed to form a Children & Young People’s Sub Group.

32 Area Committee Business Plan Update

The report of the Assistant Chief Executive (Citizens and Communities) presented an update on the work to deliver the actions outlined in the North West (Inner) Area Committee Business Plan 2011-2015. Members’ attention was brought to the action table which outlined the objectives and progress made. They were also asked to agree to a review of the plan and for a refreshed plan to be approved in May 2014. Further discussion was held regarding:

• Town and District Centre improvements

• sports facilities for young people. RESOLVED –

(1) That the progress made against the Business Plan actions be noted. (2) That it be agreed for the Area Support Team to undertake a review of

the Business Plan for 2014/15. (3) That a refreshed Business Plan be received at the Area Committee

meeting in May 2014 for approval.

33 Wellbeing Quarter 2 Monitoring Report

The report of the Assistant Chief Executive (Citizens and Communities) provided the Area Committee with an update on the budget position for the Wellbeing Fund for 2013/14 and the current position of the Small Grants and skips pots and the Small Grants and skips that had been approved since the


last meeting. It also provided an update on the Youth Activity Fund and projects seeking approval through that pot. Members were informed of capital funding that was still available and it was suggested that this be discussed at Ward Member briefings with a view to bringing project proposals to a future meeting. RESOLVED –

(1) That the current budget position for the Wellbeing Fund 2013/14 be noted.

(2) That the content of the Quarter 2 monitoring returns for projects funded in 2013/14 be noted.

(3) That the Wellbeing funding commissioning priorities for 2014/15 be approved.

(4) That the current position of the Small Grants and skips pots and those Small Grants and skips that had been approved since the last meeting be noted.

(5) That the current position of the Youth Activity Fund and those projects supported through this be noted.


Thursday, 12 December 2013 at 7.00 p.m. ,HEART Centre, Bennett Road, Headingley, Leeds, LS6 3HN