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45th Academy Annual Meeting & Scientific Symposium

March 6–9, 2019 • Caribe Royale • Orlando Florida

Promoting Partnerships through Corporate Engagement Opportunities

Welcome!The Academy is excited to introduce the 2019 Exhibitor Prospectus.

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Welcome. We invite you to join us in Orlando, Florida, from March 6–9, 2019, as practitioners from all over the world gather to learn, innovate, and reboot their patient care techniques over four intense days of classwork, professional networking, and exploration of the latest research and newest information and technology available in O&P.

You, the exhibitor, are an essential part of the fabric of the Academy Annual Meeting & Scientific Symposium. Together with the attendees and presenters, you create the energy, excitement, and education that make the Academy Annual Meeting the premier event that it is.

2019 marks the 45th anniversary of the Academy Annual Meeting. Exhibitor and partner support have been critical during these 45 years. I hope we can count on you to partner with the Academy by exhibiting at the meeting and sponsoring events and opportunities that afford you the chance to connect with Academy attendees.

The Academy is the home of the O&P profession. I look forward to seeing you in Orlando, as the Academy Annual Meeting would not be the same without your company represented.

My best,

Chellie BlondesExecutive Director

Why Exhibit?

WHO Will You Meet?

Qualified Buyers & Profitable Relationships

90% 89%

80% 83%

of those visiting the Exhibit Hall say they purchase products or supplies from the companies represented in the Hall.

say they will find new suppliers as a result of visiting the Exhibit Hall.

say they will purchase from exhibiting companies within six months.

have the authority to authorize or recommend purchases.

Incubator Booth$1,000

(Limited to first-time exhibitors. Only one Incubator booth may be purchased)

Incubator booths are a fantastic way for first-time exhibitors to experience the Academy Annual Meeting exhibit experience. Available

in the back of the Exhibit Hall, these exhibit spaces include a high-top table and one (1)

standard 12v electric plug. You must be a first-time exhibitor to participate in the Incubator experience.

• Incubator booths receive a 50-word company description in the Onsite Guide that all attendees receive as well as a listing in the Mobile App.

• The company must be less than five years old.

• The company sales must be less than $1 million.

• The Incubator booth includes an Exhibit Hall only registration.

CAPTURE INTEREST, ENGAGE CONTACTS, and DRIVE SALES at the Academy Annual Meeting

10’x10’ Units and Tabletop Exhibits include the following:

● Two full-conference registrations Post-show attendee mailing list for one-time postal use

● Exhibitor lounge access during exhibitor move-in and Exhibit Hall hours

● Refreshment breaks in Exhibit Hall

● Complimentary continental breakfast, lunch on Friday, and breakfast on Saturday as noted in the program

● One hour early access to Exhibit Hall prior to Exhibit Hall opening each day.

● Weblink included in online exhibitor listing

● Exhibitor Service Kit—an online guide that includes all the information you need to plan a successful trade show event

● Access to the registered press list

● 24-hour Exhibit Hall security

● 7”x 44” booth I.D. sign

● Two chairs

● Wastebasket

NEW Booth Size! 10’x10’ Unit

$3,100 Each 10’x10’ booth includes 8’ back drape and 4’ side rails.

Tabletop Exhibit$2,100 Each tabletop exhibit includes one draped 6’ table (72” L x 24” W x 30” H). Use of pop-up banners at table top exhibits is strictly prohibited.

72”

30”

30”

10’

8’

10’

Partnerships that Pay

2018 Gold Partners

• ALPS South

• American Board for Certification in Orthotics, Prosthetics &

Pedorthics

• Endolite

• Freedom Innovations

• OPIE Software

• Össur Americas, Inc.

• Ottobock

• SPS

• WillowWood

● GOLD PARTNER $14,000 investment

Gold Partner Benefits

● A 50-word feature about your company, product, or service published in the Preliminary Program, which is mailed to more than 14,000 O&P professionals five months in advance of the Academy Annual Meeting ($1,000 value)

● A partner press release, which will be distributed to more than 3,000 O&P professionals ($1,000 value)

● Your logo and a 50-word feature about your company, product, or service published on the Academy’s website, the Annual Meeting Mobile App, and in the final onsite conference guide ($3,000 value)

● Your company name included on the popular Exhibit Game Card ($1,000 value)

● Your company video advertisement will be shown on screens throughout the meeting venue ($1,000 value)

● Two exhibitor meeting registrations ($1,300 value)

● Your company will be highlighted to more than 800 attendees during the Annual Meeting Opening Session ($3,000 value)

● Your company will be featured in an ad in the Academy TODAY and The O&P EDGE ($2,500)

●Complimentary one-time use of the Annual Meeting attendee list ($1,500)

●Complimentary access to the Annual Meeting Marketing Tool Kit ($1,000)

Partnerships that Pay

2018 Silver Partners

• Allard USA

• Becker Orthopedic

• Cascade Orthopedic Supply, Inc.

• College Park Industries, Inc.

• DAW Industries, Inc.

• Fillauer

• Nabtesco & Proteor in USA

• O&P EDGE (The)/Amplitude

• Spinal Technologies, Inc.

• ST&G USA Corporation

• Townsend Design/Thuasne USA

● SILVER PARTNER $10,000 investment

Silver Partner Benefits

● A 50-word feature about your company, product, or service published on the Academy’s website, the Annual Meeting Mobile App, and in the final onsite conference guide ($3,000 value)

● Your company name will be included on the popular Exhibit Game Card ($1,000 value)

● Your company will be highlighted to more than 800 attendees during the Annual Meeting Opening Session ($3,000 value)

● Complimentary one-time use of the Annual Meeting attendee list ($1,500 value)

● Complimentary access to the Annual Meeting Marketing Tool Kit ($1,500 value)

1 To see the latest technology in O&P patient care.

2 To renew business relationships and make new contacts.

3 To learn how I can better serve my patients.

WHY DO THEY COME?

Sponsorship OpportunitiesYour investment in the O&P profession is visible to attendees through your participation in the sponsor program. You know that your company’s products improve the lives of patients and that O&P professionals are focused on improving patient lives. Use these sponsorship opportunities to reach attendees and ensure they understand the difference your company and your products can make.

Cultivate CredibilityThe following opportunities include your logo on the conference website and general session walk-in slides, a sponsor ad in the Final Program, and a sponsor ad in the Mobile App. Appropriate signage during the event is also included.

● Technical Workshops | $1,700 for 4 hours • $850 for 2 hours

Technical Workshops are the highlight of the first day of the meeting. These factual presentations offer new solutions to existing problems, provide an ideal atmosphere to share your expertise and demonstrate techniques, and provide the opportunity to discuss procedures that distinguish your company’s product to O&P professionals.

Technical Workshops are available to exhibiting companies only. We encourage manufacturers to offer up to two Technical Workshops.

Technical Workshops are a featured in the Preliminary Program, onsite conference guide and the Mobile App.

● Product Display Showcases | $1,000

Product Display Showcases provide the opportunity for you to offer a brief informercial-style education event in a theater in the Exhibit Hall during Exhibit Hall hours. During your 30-minute presentation, you can highlight your company’s services, demonstrate a product, show a video, or offer a Q&A session—you decide the format. Product Display Showcases are typically scheduled on Thursday, Friday, and Saturday. Product Display Showcases are featured during unopposed exhibit time. Dates and times are subject to change as the program is finalized.

● Exhibit Hall Opening Reception | $15,000

Be the first to reach Academy Annual Meeting attendees as the sole sponsor of the Opening Reception in the Exhibit Hall. Your sponsorship connects attendees and presenters as they enjoy networking, learning, and engaging in a relaxed setting. As the sole sponsor of the Opening Reception, you will receive the following benefits:

y The opportunity to welcome attendees as they gather at the official opening of the Exhibit Hall y Signage featuring your logo will be visible throughout the meeting space and at the reception y Your company logo will be featured on:

» The Annual Meeting Mobile App » The conference website with a link to your company’s website » The onsite conference guide » Food and beverage napkins provided during the event

y Signage leading into the hall

● Registration Sponsor | $15,000

Be a part of the attendee registration process. The Registration sponsor receives exclusive exposure in the online registration portal and the onsite registration area. Registration sponsor benefits include the following:

y Your logo on the conference website with a link to your company’s website y Your logo in the onsite conference guide y Your logo prominently displayed on registration panels where all attendees check in y Your logo on the pre-conference “know before you go” letter sent to all registrants y Your logo on all conference lanyards (if not already sponsored)

Sponsorship Opportunities

● Mobile App Sponsor$15,000

Put your brand in the hands of Academy Annual Meeting attendees as the sole sponsor of the meeting’s Mobile App, used by more than 90% of attendees in 2018. Mobile App sponsorship includes the following benefits:

yYour logo on the conference website with link to your company’s website yYour logo in the onsite conference guide yYour logo on every attendee’s mobile device y (2) Mobile App banner ads ($2,000 value) y (2) Push notifications ($1,500 value) y (2) Additional Complimentary Registrations ($1,300 value) y Conference Bag Insert ($2,500 value/sponsor to supply item)

● Wi-Fi for Everyone | $10,000

Provide one of the most essential components of attendees’ meeting experience—Wi-Fi. The meeting Wi-Fi connection is critical for access to the Mobile App, checking work email, sending text messages to family and colleagues, and basically staying in touch with the world. As the Wi-Fi sponsor, your company name appears on a custom splash page each time someone logs in. This sponsorship opportunity can be incrementally split among up to four separate sponsors.

● Wellness Lounge | $10,000

Help attendees relax and unwind. This highly visible sponsorship funds the relaxation lounge, chair massage station, and hot tea area. Wellness Lounge sponsorship includes the following benefits:

y Sponsors are provided with a 6’ draped table and can staff it to welcome all Academy attendees—even outside of Exhibit Hall hours y Located in a high-traffic area on the main education/registration floor yYour branding at the chair massage station provided for all attendees on your behalf y Sponsors are welcome to place their marketing materials in this area yYour logo on the conference website with a link to your website

● Reserved Table for Lunch | $1,000

Make a date for you and some attendees at a reserved table in the Exhibit Hall. With this sponsorship opportunity, we

will reserve a table for you to invite guests (or keep it open to all attendees). Your company logo will be featured on the tablecloth, and each seat will have a seat-back cover with your logo. This sponsorship allows you to include company literature on the table.

● Keynote Speaker | $10,000 (one available)Now in its third year, the keynote presentation is a highly anticipated event at the Academy Annual Meeting. As the sponsor of this prestigious session, you will have your logo displayed at the entrance to the 900-seat Opening Session, your logo will be featured during the presentation, and you will have the opportunity to invite guests to a personal meet-and-greet reception with the speaker.

● Continental Breakfast | $3,500 (three available)

Have your company name associated with the most important meal of the day when you sponsor one of the three breakfasts during the Academy Annual Meeting. Appropriate signage displaying your company name and logo will be placed by the breakfast areas, and beverage napkins with your logo will be available.

Build Brand Awareness ● Mobile App Banner Ads | $1,000

Get constant exposure for your company by sponsoring a banner ad in the Mobile App.

● “My Meeting Guide” A combination of the Final Program and the Onsite Guide, this streamlined publication will have all of the critical information attendees need at their fingertips during and after the Annual Meeting.

y Front Cover Banner Ad: $3,000 y Inside Front Cover Ad: $2,500 y Inside Back Cover Ad: $2,500 y Back Cover Ad: $4,000 y Interior Half-Page Ad: $1,500 y Interior Banner Ad: $1,000

● Registration Bags | $8,500

See your company name on each attendee’s arm as they carry meeting essentials in the Registration Bag featuring your company logo along with the Academy logo. These practical bags are used way beyond the dates of the conference.

Sponsorship Opportunities

● Badge Lanyards | $6,000

See your company’s name on every single badge-wearing attendee (translation = EVERYONE). With this high-profile sponsorship opportunity, your company’s logo will be showcased on the badge lanyards worn by every attendee throughout the conference.

● Power-Up Stations | $3,500 (two available)

The Academy Annual Meeting is all about networking and education. Imagine having your logo and booth number featured in a high traffic area near the education sessions where attendees gather to charge their phones, power up their mobile devices, or share ideas with other participants. These charging stations will have electricity for 4–8 plugs and stools for people to sit and connect. A representative from your company can staff the station and provide company materials.

● Hotel Key Cards | $8,000

Place your logo on the hotel key cards. Every time meeting participants go to their rooms and pull out their room keys, they will see your logo, website, and booth number.

● Registration Candy | $1,500

Wouldn’t it be sweet to have your company logo in everyone’s hands? Put your full-color company name and logo on 2,000 individually wrapped candies. These sweet treats will be available throughout the meeting area.

●Reusable Travel Mug or Water Bottles | $5,000 We’re trying to do our part to help the environment, and we know you want to also. These reusable water bottles or travel mugs can be filled with water, lemonade, or tea during breaks and lunch.

● Gobo Light | $3,000

Make your company shine by displaying your company logo with a Gobo light display above the entrance of Caribbean ballroom 1 – 3, the main ballroom where all main meeting sessions are located. Attendees will see the display several times per day.

● Conference Bag Stuffers | $2,500 (five available)

Have some promotional materials you want in front of attendees? The conference bag stuffer is the sponsorship for you. You supply the materials, and we’ll do the stuffing. This opportunity is limited to one piece per sponsor and is limited to five sponsors only.

● Floor Stickers | $2,500

Mark a path to your booth on the Exhibit Hall floor with this sponsorship. Benefits include:

y Floor stickers from the registration area to your booth on the Exhibit Hall floor (or another location of your choice) with your logo and booth number or website address y Your logo on the conference website with link to your website y Your logo in the program

● Exhibit Game CardAdd a little fun to the attendees' Exhibit Hall experience by participating in the Exhibit Game Card competition, an effective tactic to boost traffic to your booth or table.

Participating exhibitors mark attendees' Game Cards when they visit your booth or table. Completed Game Cards are entered into a raffle for a grand prize drawing.

● Pool Flags | $3,000 + cost of flags and labor

There are 12 flags around the pool, and they can all be yours in this exclusive sponsorship opportunity.

● Bathroom Clings | $3,000 + cost of clings and laborEveryone will see it! A cling with your company name and logo will be placed strategically in the bathrooms in the convention center and will remain throughout the duration of the show.

● Column Wraps $5,000 + cost of banner and labor

There are Columns in the front of the hotel at the main entrance. Imagine what attendees will say when they see your branding on them.

● Elevator ClingsPrice determined based on number of elevator doors requested

Designed to highlight your organization’s presence at the 45th Academy Annual Meeting, elevator clings are a great way to feature a new product or service. Or, you can include your booth location and use the clings as a means to drive traffic to your exhibit booth. As the sponsor, you will design graphics/images for clings; the Academy will coordinate printing, delivery, and placement of clings. Receive recognition on signage, on the Academy conference website, Mobile App, and on convention signage.

Sponsorship Opportunities

Increase Your Reach ● Networking Refreshment Break in the

Exhibit Hall | $3,000 (four available)

Give attendees a lift by sponsoring the mid-morning or afternoon refreshment break in the Exhibit Hall. Appropriate signage displaying your company name and logo will be placed by the break areas, and beverage napkins with your logo will be available.

● Networking Grab-and-Go Lunch in the Exhibit Hall | $5,000 (two available)

Lunches designed to eat on the go will keep attendees flowing through the Exhibit Hall. Appropriate signage displaying your company name and logo will be placed by the lunch areas, and beverage napkins with your logo will be available.

● Welcome Banner in Hotel Lobby$4,000 (one available)

A double sided banner welcoming attendees to sunny Florida and this important professional event.

●Welcome Banners | $2,500 each (up to 5 available) Your company name and logo will welcome attendees as they enter and leave the convention center each day.

● Mirror Clings in Sleeping Rooms | $7,000

Who doesn't look at themselves in the bathroom mirror several times a day? Imagine each attendee seeing your logo and booth number to remind them to visit you!

Fun Stuff! ●Coffee Sleeves | $3,000 per day or $8,000 for three days

The Caribe sells a lot of coffee! Your company logo and booth number will be displayed prominently on the coffee sleeve that is distributed to all hotel guests.

●Bar Coasters | $3,000 per day or $8,000 for three days

Everyone knows that hotel bars are the "go-to" meeting places when a show closes for the day. Picture your logo in front of everyone that goes to the bar. This is one of the most sought after sponsorships.

● Ice Cream Social Make Your Own Sundae $27,000/Ice Cream Bar $7,000

Walking the exhibit hall can make you work up a sweat so help refresh the attendees by sponsoring an ice cream social in the exhibit hall or better yet, near the education sessions!

● International Flavors $17,000 (up to 3 available)

Everyone likes a little boost in the morning so why not provide attendees with an international coffee bar and biscotti? The bar will be set up as they enter the convention center with your staff there to greet everyone.

Engage with Your Target Audience ● Push Notifications | $750/each

Send a data message to attendees by sponsoring a push notification. Promote your technical workshop or Product Display Showcase. Let people know where you are located in the Exhibit Hall, and invite them to visit you.

● Room Drops | $2,000

Greet participants with a note or gift to their rooms. You provide the note or gift, we’ll provide the drop-off in their rooms.

● Door Hangers | $3,500

Share your message with all meeting attendees by having a custom-made door hanger with your website, booth number, or message on one side. On the other side is a do-not-disturb request so hotel housekeeping will not enter your room to clean it. All attendees in the Academy Annual Meeting room block will have a hanger delivered to their rooms.

● Closed Circuit TV | $3,000/day

Do you have a training video or commercial you’d like to show in attendee hotel rooms when they arrive? How about when they come back to their rooms at night? Or maybe you’d like to feature a welcome message or special message to all attendees.

● Video Wall | $500/day

Each lounge in the Exhibit Hall will be outfitted with a plasma screen for participants to watch your video or commercial during show hours.

You requested new Exhibit Hours, and we listened. ● We lengthened the Welcome Reception to maximize face-to-face time with

customers on day one.

● We changed the Saturday morning schedule to an earlier start and end time, so you can wrap up your customer contacts and still head home that day.

Tuesday, March 58:00 am–1:00 pm . . . . . . . Decorator Set-Up 2:00 pm–5:00 pm . . . . . . . Exhibitor Move-In

Wednesday, March 6All exhibits must be set up and all crates removed by 4 pm.8:00 am–3:00 pm . . . . . . . Exhibitor Move-In6:45–8:30 pm . . . . . . . . . . . Welcome Reception in Exhibit Hall

Thursday, March 710:30 am–5:30 pm . . . . . . Exhibit Hall Open10:45 am–12:30 pm . . . . Lunch in Exhibit Hall3:45–5:20 pm . . . . . . . . . . . Refreshment Break in Exhibit Hall

Friday, March 8Noon–5:00 pm . . . . . . . . . Exhibit Hall Open12:10–1:45 pm. . . . . . . . . . Lunch in Exhibit Hall3:25–5:00 pm . . . . . . . . . . . Refreshment Break in Hall

Saturday, March 98:00 am–10:00 am . . . . . . Exhibit Hall Open with Breakfast10:00 am . . . . . . . . . . . . . . . Exhibit Tear-Down

*Schedule is subject to change

Exhibit Hall Features• Networking lounge

• Grab-and-Go lunch

• Daily refreshment breaks

• Daily prize drawings

How to Reserve Your Exhibit Space & Sponsorship 1. Review the Academy's Real-Time

Exhibit Hall floor plan and select your desired booth location(s).

2. Complete the EXHIBIT SPACE APPLICATION indicating your top three booth choices.

3. Return the completed application with full payment payable by credit card or check mailed to:

The American Academy of Orthotists and Prosthetists, 7910 Woodmont Ave., Bethesda, MD 20814

Exhibit Hall Hours *

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