project sustainability plan hc dtd 22.10.09(2) (1) - copy

8/8/2019 Project Sustainability Plan Hc Dtd 22.10.09(2) (1) - Copy

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mp oyer

MASDAR

Abu

Dhabi

Future

Energy

Co.

enera ontractor:

Amana/Walbridge J.V.

ro ect anager:

CH2MHILL/

Parsons Brinckerhoff

u -Subcontractor:

Taahud

General

Contracting

Co.

KEO

Sustainability

Special

Projects

Unit

Architect:

Foster & Partners/WSP

Document Title:

Project Sustainability PlanDocument No. MAS-1A-PQP- 01

Project Title:

MIST 1A Ancillary Buildings and InfrastructureCar Park & Podium (Phase 1B), Abu Dhabi, UAE

Date:

22, Oct, 2009

Revision No. 0

Page 1 of31

Document Title

Project Sustainability Plan

Revision and Approval History

Rev.

No.Date

Description /

Remarks

SUBCONTRACTORGen.

ContractorOwner Approval

StatusPrepared Reviewed Approved Approved Approved

0 22.10.2009 Afsar Suleman Karim Nasser Karim Nasser


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2

Contents

Number Description Page Number

-

-

Revision History, Approvals

Index of Contents

1

2

1.0 INTRODUCTION & PURPOSE

Scope of ApplicationReference Documents and Precedence Level

Issue / Revision Control & Distribution

3-4

2.0 DEFINITIONS 4-5

3.0 SUSTAINABILITY POLICY &

OBJECTIVE

6-7

4.0 SUSTAINABILITY MANAGEMENT

SYSTEM

General

Documentation Requirements

8-12

5.0 MANAGEMENT RESPONSIBILITY

Responsibility. Authority and

Communication Internal

Communication Management Review

12-14

6.0 RESOURCE MANAGEMENT

Human

Resources

Infrastructure

Work & Environment

14

7.0 PRODUCT REALIZATION

Planning ofProduct RealizationCustomer Related Process

Purchasing

Production and Service Provision

Control of Monitoring and Measuring

Devices

14-20

8.0 MEASUREMENT, ANALYSIS AND

IMPROVEMENTGeneral

Analysis of DataImprovement - Corrective and Preventive

Actions

20-22

9.0 LIST OF ATTACHMENTS 22-30


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mp oyer

MASDAR

Abu

Dhabi

Future

Energy

Co.

enera ontractor:


ro ect anager:

CH2MHILL/


u -Subcontractor:

Taahud

General

Contracting

Co.

KEO

Sustainability

Special

Projects

Unit

Architect:


Document Title:


Project Title:


Date:

22, Oct, 2009

Revision No. 0

Page 3 of31

1.0 INTRODUCTION & PURPOSE

This document describes The Subcontractor's proposed Sustainability Management Plan applicable to

the project titled,

MIST 1A Ancillary Buildings and Infrastructure -

Car Park & Podium (Phase 1B), Abu Dhabi, UAE

As part of Owner's and General Contractors commitment to sustainability, this project is covered

by a Project Specific Sustainability Plan in compliance with the relevant elements of the Masdar

Development Construction Environmental Management Plan (CEMP) project 1 for as applicable to

the project. Additionally, this document addresses section 7000 of Fosters and Partners Tender Issue 1

of April 2009.

This Sustainability Plan ensures that Subcontractor has implemented the appropriate environmentalpolicies and objectives, established a system of procedures to monitor these targets, assigned duties,

delegated authority and set up suitable inspection, examination, reporting and auditing programs to

verify that the requisite standards ofSustainability are achieved. This Sustainability Plan is designed

to accomplish and demonstrate achievement / compliance of / to all contractual sustainability

performance requirements specified by contract and the Owner.

The Project Safety Management System and Quality Control and Assurance are addressed separately by

the specific Project SHE and QAQC Plan documents.

1.1 Scope ofApplication

This sustainability plan is applicable for the awarded subcontract/project the Architectural

Package for the MIST 1A Ancillary Buildings and Infrastructure Project (Car Park and

Podium). The project works include: -

1. Full mobilization including preparation of the assigned site area and the entire

necessary Subcontractor's site office with related services.

2. The supply and installation of architectural trade works as applicable to the Subcontract and


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4

defined in the Letter of Award dated 7th

May 2009. A brief description of work is presented

in document titled Scope of Work Section 00210 of tender document dated 22.3.09.

1.2 Reference Documents and Precedence Levels

This Sustainability Plan is overall applicable for the project. The project works include

Ref

erence Documents Precedence Level1. Agreement / Contract 1 Agreement / Contract,Drawings &

ec

2. ISO 9001: 2008 2 Project Quality Plan -ISO 9001: 2008

3. Owner's Drawings 3 Inspection and Test Plan

4. Owner's S pecifications 4Method Statements

5. Taahud Sustainability Plan 5 Corporate Procedures

6. 6.

This project Sustainability Plan will be utilized in conjunction with applicable

Subcontractor and Owner/General Contractor procedures as listed in the Attachments.

1.3 Issue / Revision Control & Distribution

This Sustainability Plan is prepared by the Subcontractor and should be approved by the

General Contractor/Owner for implementation on site. It is a controlled document and the

Subcontractor Head Office in Abu Dhabi controls its issue and distribution.

Revisions may be necessary to incorporate General Contractor/Owner Instructions or as a

result of site requirements /corrective actions agreed during internal audits. TheSubcontractors Management (delegated to the Lead Sustainability Manager, AfsarSuleman

of KEO Sustainability Special Projects, as required) will conduct all revisions and all

holders of controlled copies will be issued latest revised copies whenever revisions are

effected and approved by General Contractor/Owner.

2.0 DEFINITIONS

Owner/Employer/Client MASDAR, Abu Dhabi Future Energy Company

General Contractor/Contractor Amana/Walbridge J.V.

Subcontractor Taahud General Contracting Co.

Sub-Subcontractor/Sub-tiers Organization employed by Subcontractor for executing part of the


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mp oyer

MASDAR

Abu

Dhabi

Future

Energy

Co.

enera ontractor:


ro ect anager:

CH2MHILL/


u -Subcontractor:

Taahud

General

Contracting

Co.

KEO

Sustainability

Special

Projects

Unit

Architect:


Document Title:


Project Title:


Date:

22, Oct, 2009

Revision No. 0

Page 5 of31

works

SupplierOrganization used by Subcontractor for supply of

approved Materials.

CEMP

ITP

Construction Environmental Management Plan

Inspection and Test Plan

RIT Request for Inspection and Test

TQ or RFI Technical Query or Request for Information

SHE or HSE Health, Safety and Environment

QMS Quality Management System

NCR Non-Conformance Report

RM Restricted Material

VOC Volatile Organic Compound


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3.0 SUSTAINABILITY POLICY, OBJECTIVE AND COMMITMENT

Taahud Sustainability Policy

It is our policy to ensure that all projects are executed in accordance with contract

Sustainability standards within the contractual time frame, and in compliance to all legal

requirements so as to provide good value and satisfaction to our Client.

The Sustainability Management system adopted by us to fulfil this objective will comply

with all the applicable requirements of the Masdar Development Construction and

Environmental Management Plan.

This Sustainability Policy requires behaviour modification by employees such as specific

protocol for waste management in site offices and around site off. Prompts signage will be

displayed on all sites, and it is the responsibility of both the management and employees to

be aware of this sustainability policy and the applicable Clients systems relevant to

one's area of work. Areas of responsibility include

y Appropriate specification of materials that are compliant with Masdar carbon,recycled materials and eco-toxicity restrictions

y Tracking and logging the material specifications data required by Masdar as part of

their Key Performance Indicators and delivering it in a timely fashion as required to

the General Contractors representative

y Following of all waste segregation and materials conservation guidelines

y Following the Masdar CEMP guidelines and promptly reporting any breaches of

policy to appropriate supervisor

y Educating all our employees about Sustainability and providing all employees on site

with proper Masdar Environmental inductions as per requirements of Masdar

representative PB.

The Sustainability Plan will apply to all the construction sites and Departments within

the framework of the agreed contract.

We believe that our clients, employees, suppliers/sub-tiers and the society in general are

important contributors in our business. This fact will be evenly considered in our overall

business dealings vis--vis the interests of company management. Additionally, we have acommitment to exercise appropriate Corporate Social Responsibility in all our endeavours.

Dated June 7th, 2009

Signed ............. ..Nadim Nasser, Managing Partner


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mp oyer

MASDAR

AbuDhabi

Future

Energy

Co.

enera ontractor:


ro ect anager:

CH2MHILL/


u -

Subcontractor:

Taahud

General

Contracting

Co.

KEO

International

Sustainability

Projects UnitArchitect:


Document Title:


Document No. MAS-1A-PQP- 01

Project Title:

MIST 1A Ancillary Buildings and InfrastructureCar Park & Podium (Phase 1a), Abu Dhabi, UAE

Date: June 5,

2009

Revision No. 0

Page 7 of31

3.1 Project Sustainability Objectives

1. Carbon &

Restricted

Materials

Tracking

Exemplary compliance in reporting of KPIs for carbon and

recycled content in materials

Compliance in adhering to restricted materials list

Accurate reporting of staff petrol use and mileage for

automobiles and buses

Accurate reporting of onsite energy generation

2. Safety No Fatalities

Frequency Rate: 0-1.5 LTA/ 1 Million Hours

Severity Rate: 0- 2 lost days / 1 Million Hours

Report as many near misses as possible

3. Staff

Eco- Education

Provide guidance on environmental management during

construction and ensure that staff are aware of the Masdar

CEMP

4. CEMP Work with Environmental Best Practices in mind to safeguard

the environment and to ensure that all works are carried out

without any un significant or unacceptable long term impactson the environment.

5. One Planet

Living

To uphold principles of One Planet Living as per Masdars

requirements

6. Lean

Construction

To run project and site compliant with General Contractors

commitment to Greenwise and Lean Construction principles.


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4.0 SUSTAINABILITYMANAGEMENT SYSTEM

4.1 General

Subcontractor will implement and maintain the Sustainability Management system for this

project as detailed in this Sustainability plan.

Subcontractor is committed to continually improve the effectiveness of the SMS plan by

rigorous implementation and ongoing participation of staff in Masdar sponsored education.

Ongoing improvements/suggestions and recommendations from the General

Contractor/Owner and KEO Sustainability Consultants will be implemented.

Subcontractor strives for excellence in:

y Upholding environmental best practice

y Pollution prevention on and off site

y Recycling and reclaimed materials use in specifications

y Responsible sourcing of construction materials (certified woods and recycling of

woods)

y Abiding by Environment Agency Abu Dhabi regulations and Masdar CEMP

y Environmental risk and value management

y Site management,

y Carbon minimized supply chain management

y Sustainable construction methods

y Waste minimization

y Protection of water resources

The following will describe how Subcontractor will execute the project the Sustainability plan:

4.1.1 Interaction and Application of the Processes

The key processes are grouped into three main process groups

Key Process Group (1) Management, Resources and Administration (Sections

5-6)

Key Process Group (2)Project / Construction Operations (section 7)

Key Process Group (3) Measurement, Analysis and Improvement (Section 8)

Process (1) - Management, Resources and Administration covers all the management

activities of planning, implementing and managing the system and determining and providing

those resources needed to operate the system effectively and assure product/service conformity.

Process (1) enables Process (2) - Project/Construction Operations to take place in a planned

and systematic way in order to comply with contract/project requirements and eventually Employer

satisfaction and realization of payments. Process (2) covers all those elements of product and

service realization, those activities pertinent to the sustainability management system which take

place during the planning, purchasing, design, fabrication and installation of the product or

service and related testing and commissioning works.


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MASDAR

AbuDhabi

Future

Energy

Co.

enera ontractor:


ro ect anager:

CH2MHILL/


u -

Subcontractor:

Taahud

General

Contracting

Co.

KEO

International

Sustainability



Document Title:



Project Title:


Date: June 5,

2009

Revision No. 0

Page 9 of31

Process (3) - Measurement, Analysis and Improvement measures and monitors the

effectiveness of Process (1) and Process (2) and provides feedback to those processes for

improvement.

4.2 Documentation Requirements

The project Sustainability Management is documented by this sustainability plan and

associated project procedures as may be developed, together with the sustainability

procedures and project specific method statements that will be developed for the project.

4.2.1 Documentation Structure

The following two levels of documentation will be utilized and maintained to

satisfy the requirements of the Masdar CEMP and Masdar materials assessment

for carbon, restricted and recycled content to ensure adequate control of the

processes.

Level I Sustainability Plan Check lists

Level II Project Specific Procedures

Site Inspections and KEO

Sustainability Consultant Audit Plans

Method Statements

4.2.2 Document & Data Control

Document control will ensure that valid issues of documents related to thesustainability of the project are available and used in the execution of the work,

and that obsolete documents are promptly removed from all points of use.

Distribution is controlled and is detailed in the Document Distribution Matrix.

A Valid document register indicating contract documents as received from

Owner/General Contractor will be maintained.

Any obsolete document is either destroyed or if need to be retained - these are

clearly marked "SUPERSEDED".

All documents will be uniquely numbered as explained in 4.2.3. Forms within a


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procedure are numbered with a prefix FM after the project code. For example

MAS-1A-PSP-501 is the Project Sustainability Plan and a form belonging to this

procedure / plan is numbered as MAS-1A-FM-501-10 -Document Distribution

Matrix.

4.2.3 Document Numbering System

Subcontractor's proposed numbering system for sustainability related documents

are explained below. However, Subcontractor may adopt any numbering system

preferred By Owner/General Contractor.

a) Project documents have been categorized with abbreviations as under.

Table 1 - Category of Documents and Project Code

Description ofDocument Abbreviation

1 Project Specific Procedures FSP

9 Method Statement MS

3 Inspection and Test Plan ITP4 Sustainability Check-sheets SC

5 Forms FM

6 Project Code MAS-1A

b) Unique series has been allocated for various project management / control

activities. These are reproduced as under:

Table 2 Project Activity Series (to be developed as required)

Series No. Project Activities

0100 Project Management

0200 Engineering and Design Control (ifapplicable)

0300 Material, Procurement and Subcontracting

0400 Quality Management

0500 Health, Safety and Environmental Management

1000 Civil Method Statements

The numbering system for all documents described above is a simple alpha-

numeric system giving the category of the document, the project reference, the

serial number (3 digits forProcedures and an extended digit for related Forms andQuality Check-sheets) within the Procedure/Activity Series.

Table 3 - Numbering System

(The Owner/General Contractor System will be followed)

c. All documents will have full reference to the Project/Subcontract Agreement

Number and will have the document number, revision number and date on which


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mp oyer

MASDAR

AbuDhabi

Future

Energy

Co.

enera ontractor:


ro ect anager:

CH2MHILL/


u -

Subcontractor:

Taahud

General

Contracting

Co.

KEO

International

Sustainability



Document Title:



Project Title:


Date: June 5,

2009

Revision No. 0

Page 11 of31

the document was made.

d. The first submission will have a Revision Number '0' and subsequent submissions

will be followed by A, B, C and so on.

e. Revisions/Changes will be indicated with a vertical line in the left margin. Brief

details necessitating the revision will be indicated in the revision history block on

the first page.

f. Status of submission and approval will be updated every time a submission is

made and Owner/ Project Manager/Consultant/General Contractor comments are

received. Such comments will only be official whenever received from the General

Contractor.

g. The Document Controller will issue a monthly status reports on materials

submissions tracking/approval. Follow up on submissions will be done by

Subcontractor's Project Manager.

h. Approval category legends as approved and implemented by General

Contractor/Owner will be complied with.

4.2.4 Letters, Transmittal and Faxes Numbering

The letter, transmittal and fax numbering system will be as agreed with General

Contractor. The Subcontractor's Project Manager together with the Site

Secretary/Document Controller is responsible for control of all documents andinforming all affected departments/personnel. Whenever possible the

Subcontractor and Subcontractors employees will limit use of paper and instead

use digital communication methods as per Masdar City policy mandates.

Incoming / Outgoing Mail

All incoming mail/correspondence are stamped to indicate date of receipt. The

Subcontractor's Project Manager then reviews and indicates further

distribution (to HO and relevant sub-Subcontractors) and action by others.


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Project S pecific Correspondence is logged in 'Incoming Mail Register'. Digital

mail will be logged similarly as Incoming Email register.

The secretary/document controller will track and ensure that Subcontractor's

Sustainability Manager responds to General Contractor Correspondence while on

the other hand remind him of the pending responses to Subcontractor's

correspondence.

4.2.5 Control ofSustainability Records

The following sustainability records will be maintained digitally on and off site by

the Sustainability Manager:

Materials specifications tracking recycled material content and banned products

list

Transportation monitoring

Register of Sustainability training and Masdar environmental inductions of staff

Daily, weekly and monthly report above items

Approved inspection and audit plans

Subcontractor copy will be retained for a minimum of 1 year after receipt of Final

Acceptance Certificate. All records are stored for 2 years in the Subcontractor's

Head Office.

5.0 MANAGEMENT RESPONSIBILITY

Subcontractor's management is committed to implement an effective Sustainability Management

system on site. Communication of this commitment will be done daily through visual prompts to

employees and by planned, periodic reminders of the need and importance to meeting Masdar andEAD regulatory requirements.

Subcontractor will also ensure regular interactions with Owner/General Contractor and shall comply

with Sustainability requirements. Sustainability Manager will be at meetings whenever possible

with owner Project Manager. Commitments made during meetings will be implemented by

Sustainability Manager. Every Tuesday KEO Sustainability Manager and KEO Sustainability QAQC

representative will attend site visits and communicate with Masdar Environmental Project manager.

KEO QAQC representative will be available for four hours each week to communicate with General

Contractors Project Manager and any other individuals who have queries of the reporting and auditing

practices ofSubcontractors Sustainability Management team.

5.1 Responsibility, Authority and Communication

The project will be managed with adequate resources on site for executing contract

requirements for Sustainability Management. Subcontractor has retained Afsar Suleman of

KEO International as consultant Sustainability Manager. MrSuleman will be on site six days a

week. Additionally, KEO International Director of Corporate Sustainability Holley Chant will

be on site once a week for Quality Control and Quality Assurance supervision of the


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MASDAR

AbuDhabi

Future

Energy

Co.

enera ontractor:


ro ect anager:

CH2MHILL/


u -

Subcontractor:

Taahud

General

Contracting

Co.

KEO

International

Sustainability



Document Title:



Project Title:


Date: June 5,

2009

Revision No. 0

Page 13 of31

Sustainability Manager as detailed in 5.0 above.

5.2 Internal communication:

Subcontractor will ensure all internal communications are effective either verbal or written

format (memo's). Copies of General Contractor correspondence will be copied to relevant

personnel. Site meetings for co-ordination and progress will be held periodically.

Prior to the commencement of major work activities, the Consultant Sustainability Manager and

Sustainability QAQC Manager will partake in induction-training sessions at Masdar. The

Sustainability Manager will periodically repeat the induction training to insure that Subcontractor

is informed of any amendments to Masdar policy.

The Lead Sustainability Manager and Sustainability QAQC Consultant are organizationally

independent from Site Management and as such have the necessary freedom and authority to

carry out the Sustainability RelatedActivities / duties required for the successful execution of

the project.

5.3 Management Review

Formal Management Reviews of the overall SubcontractorSustainability System are done at

least quarterly to ensure continuing suitability and effectiveness in satisfying the requirements

of contracts. This review by senior management considers the results of the KEO consultant

sustainability audits, the Owner/General Contractor audits on sites, and the Non

Conformance's and the corrective/preventive and improvement actions are taken.

Evaluations during these reviews form the basis of any changes in the project quality

system. This management review will be recorded either as a report or as minutes and

circulated/maintained by the Lead Sustainability Manager. All recommendations and action

points arising out of this review will be acted upon within agreed times.

The review participants will include the KEO Consultant Sustainability Manager, KEO

Sustainability QAQC consultant, representative Subcontractor's Project Manager and key site

personnel as required.


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6.0 RESOURCE MANAGEMENT

Subcontractor will ensure that all resources required for the successful execution of the project are

provided on time for implementing the Sustainability Management system; personnel including

KEO Consultant Sustainability experts, document controller and document control systems.

6.1 Human Resources

Subcontractor will ensure that only competent personnel with sufficient

qualifications/experience and/or training will be utilized on the project site. Subcontractor will

ensure that all proposed key personnel/senior positions are competent to lead this project and

generally comply with the general Contractor/Owner requirements.

Regular training sessions following the initial induction training will be conducted on site to

keep and update the personnel of contract and sustainability technical requirements. The

Project Manager/Lead Sustainability Manager /Lead HSE Engineer will identify training needs

on site. Necessary training for any specialized activity shall be provided to personnel as

applicable. Any other training for specialist operations on site will be provided.

6.2 Infrastructure

All equipment deployed on site will be fit for use on site as per Masdars CEMP

requirements. Authority requirements/Legal requirements/Owner requirements for vehicles,

lifting equipment and tackles will be complied with. Fuel usage of all vehicles will be reported

to KEO Sustainability manager and recorded appropriately for carbon tracking purposes.

6.3 Work Environment

Proper infrastructure, Safety Tools and Tackles, necessary rest/ablution facilities and other

requirement to provide a safe and sustainable conducive work environment will be provided.

Necessary sustainability prompts, safety procedures and relevant contract requirements will be

posted at pertinent locations.

All the Subcontractor's Sustainability and Health Safety and Environment requirements will be

proactively implemented onsite, to ensure safe working environment and to successful

execution of the project with as little environmental impact as possible, no fatalities, lost time

accidents and lost time.

7.0 PRODUCT SUSTAINABILITY REALIZATION

7.1 Planning ofProduct Sustainability Realization

The project will be executed strictly in accordance with the contractSustainability specifications,

approved environmental procedures, schedules and Sustainability mandates. Only Owner/

approved materials will be utilized in the project. Sub-Subcontractors will comply with all


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MASDAR

AbuDhabi

Future

Energy

Co.

enera ontractor:


ro ect anager:

CH2MHILL/


u -

Subcontractor:

Taahud

General

Contracting

Co.

KEO

International

Sustainability



Document Title:



Project Title:


Date: June 5,

2009

Revision No. 0

Page 15 of31

Sustainability Mandates and are subject to Masdar Environmental Inductions requirements.

Subcontractor will adhere and fulfil all Sustainability Requirement as per the Contract relevant

clauses of the Sustainability and Environmental Section.

The whole process ofProject/Construction operations can be split as:

> Contract review - which is done at tender stage and immediately after award

> Design Control . Sustainable materials approvals reporting and tracking will be submitted

in a timely fashion to General ContractorProject Manager.

> Purchasing Control - use of approved materials and Sub-Subcontractors and store control.

Specific requirements related to sustainable material/products should be observed and

implemented wherever possible.

> Inspection and Testing - including receiving inspection, in process inspections and

testing, inspections at vendor premises (if required) and testing.

> Handover/Close Out.

All the above processes forming the Project/Construction operations are covered by

Subcontractors procedures and/or project specific procedures. Records required to demonstrate

compliance are indicated in each of the procedures, which will be verified during internal

audits. Data relating to sustainability will be submitted on a monthly basis and then again as a

compilation for handover at the end of the project.

Method Statements will be submitted to ensure planning of the detailed construction activities

including sustainability specification requirements and environmental impact controls that needto be in place for a Masdar CEMP compliant operation.

7.2 Customer Related Processes

Subcontractor has reviewed the Sustainability contractual requirements in detail at tender, the

time of post-tender negotiations and on award of contract. All addenda and bulletins issued

during tender period, post tender clarifications and other queries are all retained as contractual

documents.

Where requirements are not clear, the General Contractor will be contacted by the KEO


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Consultant Sustainability Manager and clarifications will be sought. Records are kept of all

reviews and any exchange of correspondence on contractual requirements is also filed as

evidence of contract review.

The post award contract review is done in Subcontractor's Head Office and attended by the

Managing Partner, the Lead Consultant Sustainability Manager and Sustainability QAQC

Consultant and the Project Manager.

7.2.1 Clarifications on Site

Any clarifications on drawings, scope of works, Sustainability contractual requirements

or technical queries are assessed by means of Request for Information or "Technical

Query". All RFIs or TQs are treated as contractual documents and will form part of the

final hand over documentation. Owner/General Contractor responses will be copied to

relevant departments/personnel.

7.3 Purchasing

Materials and Sub-Subcontractors to be used in the works shall be first submitted for

Owner/General Contractor approval. Consideration will be given on quality, sustainability,

price, delivery, reliability and service. Criteria for selection ofSub-Subcontractors and

Suppliers/Vendors besides complying with S pecifications and legal/local Authority

registrations are; organizational structure, prior Sustainable Construction experience,

Quality and HSE systems, compliance with sustainability requirements, past performance,

previous experience with Owner/General Contractor, current workload and adequate

expertise/experience in the particular service shall be considered and complied with. Where

there are proprietary items and the above criteria cannot be adhered to, Owner/General

Contractor would be placed on the actual picture with details during submission for approvals.

Material approval and deliveries will be tracked and reported in progress reports. Material is

purchased only from the approved sources. Material requisitions are sent from site, detailing

the requirements. All materials to be permanently incorporated into the project will be

subjected to receiving checks by KEO Consultant Sustainability Manager, Lead QA/QC

Inspector / Project Manager and Storekeeper.

All Sub-Subcontractors used in the project are subjected to the same project Sustainability

requirements as applicable to Subcontractor. Subcontract agreements are made on a back-to-

back basis, thus making all Sub-Subcontractors bound to the main contract requirements.

7.4 Production and Service Provision

Subcontractor understands the critical operations involved during the construction works. As

such, coordination, use of dated and approved drawings, and strict compliance to safety

and sustainability requirements and approved method statement will be ensured.

7.4.1.A Control ofProduction and Service forSustainability


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MASDAR

AbuDhabi

Future

Energy

Co.

enera ontractor:


ro ect anager:

CH2MHILL/


u -

Subcontractor:

Taahud

General

Contracting

Co.

KEO

International

Sustainability



Document Title:



Project Title:


Date: June 5,

2009

Revision No. 0

Page 17 of31

The construction activities shall be controlled by the use of this Sustainability Plan,

HSE Plan, Master Construction Schedule, Inspection and Test Plans, Project

Specific Procedures/Method Statements and Check sheets together with the contract

drawings and specifications.

Familiarity and knowledge of contract specifications/drawings and strict adherence

to Sustainability mandates together with the regular interaction/monitoring/in-process

inspections will ensure that work is executed to contract requirements.

The Subcontractor's Project Manager, Consultant Sustainability Manager and

Sustainability QAQC Consultant together with his site team will ensure that the

work is executed in line with the relevant procedures, suitable equipment are used

and the work is monitored at various stages as required by specifications and identified

in the Inspection and Test Plans and relevant procedures.

Contract Requirements on Sustainability Management will be complied with. The

following protocol is followed for Material Reviews by the KEO Consultant

Sustainability Manager:

The KEO Consultants initial focus on the material reviews has been to address

existing materials tracking issues on hand, as identified by General Contractors

Project Manager in comments on the Material submittals thus far. This process

involves:

y Communicating with the suppliers to obtain necessary data missing in the

initial submission,

y Investigating possible alternatives,y Discussing the usage of renewable/ recycled raw material,

y Inquiring on their outlook, goals and sustainable practices within their factory

etc.

For new specifications Consultant Sustainability Manager will evaluate materials as

identified in the Masdar Technical Reference Sheet. All building products need be

evaluated subject to their use within the building and on their sustainable features

defined by Masdar and generally acceptable green practices as outlined below:


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y Compliance to restricted Materials list, as established by Masdar. (Yes/No,

with a brief write up on issues therein)

y Proximity ofSource : set limits within 800 km of the project (Yes/No, with a

brief write on source availability)

y Percentage of recycled content of material

y Sustainable sourcing of materials: mostly pertaining to wood, but also based

on material abundance can be suggestive for other materials as well. (FSC

certificate/ or brief write up on sustainable sourcing)y Available manufacturers data of Embodied Carbon for the material.

(Co2/tone)

y Sustainable manufacturing practices:Although this has not been laid down as

a criteria Consultant Sustainability team suggest looking at sustainable

practices (Yes/No)

y Material Delivery and Packaging- One on one discussion with supplier will be

undertaken material delivery optimization and for possible reduction or

packaging.

y Material durability and life cycle impacts.( Avg./Good/ Excellent)

y

Future recycling, down cycling of environmental impacts of demolishedmaterials.(note possible issues)

Submittal Forms on the above basis are developed summarizing documentation

compliance. Material Submittals will be further substantiated with necessary proof of

compliance by means of certifications, manufacturers statements, technical data

sheets etc.

In the absence of a database of sustainable companies and products within the UAE,

emphasis is with Subcontractor to name 3 companies whose products comply with the

Consultants Architectural Specifications. Subcontractor uses the Ecospecifier system

for specification alternatives. Discussions will be undertaken with General Contractor

and the project Consultants as required to facilitate the material approval process.

A data base will be created tracking all technical correspondence and the

sustainability component of all outgoing material submittals.

Construction Carbon Tracking:

Site Carbon Tracking will be documented as outlined in the Masdar Sustainability

Data Collection Form. The tracking forms include the following tables:

Materials

Deliveries

Employee Travel

Flights

Waste

WaterUse

Electricity Purchased

On site fuel use


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The tracking form is required to be submitted monthly to General Contractor but to

maintain best practice and efficient recording of information Subcontractor has

charged KEO Sustainability Manager to record data weekly.

It is understood that waste management is under General Contractor scope and will

not require assessment; similarly any fuel bought directly from General Contractor

does not require accounting. As is customary for commercial and logistic reasons,

most of the necessary data for the carbon tracking can be availed from Subcontractors

document control, in the absence of such records internal tracking forms will be

created as required.

Sustainability Management WorkProgress is monitored on a daily/weekly basis and

progress reporting is done as per contract requirements. Suitable actions shall be

taken to accelerate progress and avoid slippages. Where required, the schedules will

be modified as agreed with the General Contractor.

7.4.2 Product Identification and Traceability

The product - in this case the architectural finishes to the buildings and other structures

in the scope of work of the subcontractor, are visually identifiable as to the status of

work and the numbering as indicated in the approved drawings and the Owner

preferred numbering system.

Incoming materials are correctly identified for sustainability requirements and stored.

Most of the construction materials are identifiable by means of labels and packaging

by the manufacturer/supplier. Where not available, materials will be suitably

identified by using coloured markers and or tags. All materials coming out of store

shall be either traceable by marking/labels, store records, test certificate, etc.

7.4.3 CustomerProperty

Any material obtained from dismantling/demolition will be considered as Owners

property and will be returned/disposed off as per Owner/General Contractor

instructions and contract agreement. Correct sustainability and environmental


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considerations will be adhered to when disposal is the required action.

Care will be taken of Owner property by complying with all sustainability, safety

and security requirements. Subcontractor also understands the confidentiality of

drawings and the property contained therein and will only exchange information as

required for the project.

7.4.4 Preservation ofProduct

Material received on site for permanent incorporation in the project, are subject to

Receiving Inspection by Sustainability Manager, Lead QA/QC Engineer/Project

Manager and Storekeeper. Presence of Owner/General Contractor will be as per

contract requirements and as indicated in the ITP's. Acceptable materials are listed

on the Site Receipts and logged into the database ofSustainability records. Store data

is continuously updated on receipt and issue to site.

8. MEASUREMENTS, ANALYSIS AND IMPROVEMENT

8.1 General

Subcontractor will plan and implement assessment methods to demonstrate conformity with

the contract Sustainability requirement (as detailed in above section 7), process

performance objectives, conformity of the planned quality management system, and for the

continuous improvement of the Sustainability management system.

The assessment methods forSustainability Management are indicated below -

> Customer Satisfaction - use of the Customer Satisfaction Survey Questionnaire at

least once during the project duration.

> Internal Audit - to check compliance and effectiveness of the Sustainability

management system and processes

> Monitoring of the Processes (Employer level)

8.2 Analysis ofData

8.2.1 Weekly Sustainability Report (Internal to Subcontractor)

The Lead Consultant Sustainability Manager in coordination with the Document

Controller will prepare and submit on a weekly basis a report to the Subcontractor's

Project Manager and Managing Partner, indicating issues detailed below:

Weekly Sustainability Reports will be submitted by every Saturday orSunday to

Subcontractor's Project Manager. Following issues will be covered in the weekly

report as a minimum.

a) Updated Status of Sustainability Documentation Submittals and approval

status with Highlights of Changes during the week.

b) Status of Request for Further Information forSustainability documentation.

c) Summary Status of Internal Audits and Non Conforming Materials if any.


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d) Sustainability Meetings Summary and list of outstanding actions if any.

e) Log of cumulative mileage travelled by employees and alerts issued for delinquent

employee reporting.

f) Sustainability inductions and training conducted if any.

g) Any other issues.

8.2.2 Monthly Sustainability Report

A monthly Sustainability Management report will be submitted to the General

Contractor using the same contents as above in the weekly report. Cut off date for the

monthly report will follow the same as progress reporting as agreed with the General

Contractor during execution.

8.2.3 Safety, Health and Environment (SHE) Data

An additional Project HSE Plan covers all aspects of SHE control on site. All

reporting required shall be as per the SHE Plan and Owners SHE contractual

documents.

8.3 Improvement

Subcontractor will strive to continually improve the effectiveness of the Sustainability

Management system through the use of the expertise of the KEO Sustainability

Consultants and analysis of data as indicated above, and undertaking corrective and

preventive actions resulting from management review decisions and/or Owner/General

Contractor instructions/audits.

8.3.1 Corrective and Preventive Action

In issues ofSustainability Material Specifications non-conformance, corrective action

is started as soon as it is practically possible after approval of proposed corrective

action from the Owner/General Contractor. The corrective actions taken are recorded

on the Non Conformance report and/or the relevant check sheets or by a letter.

The Lead Sustainability Manager will ensure all agreed corrective actions have been

completed and related Non Conformance Reports closed out.


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The Subcontractor's Sustainability Manager is responsible to initiate suitable

preventive action to ensure the Non Conformances do not repeat. Preventive actions

like project documentation and method statements together with the control measures

required are already documented. Compliance with these will ensure that potential

non-conformities will be prevented from occurring.

9.0 List ofAttachments

1.0 Project/Site Organization Chart2.0 Responsibilities ofKey Personnel

3.0 Format/Template

3.1 Method Statement Format

3.2 Form Training Record

3.3 Form Weekly/Monthly Sustainability Report

3.4 Form Material Sustainability Non-Conformance Report

3.5 Various Sustainability Forms


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1.0 Project /Site Organization Chart

(Official nomination of key personnel will be addressed in separate correspondence)


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2.0 Responsibilities ofSustainability Personnel

SUSTAINABILITY MANAGER

Reports to : Site Manager/Project Manager

Major Responsibility : Ensure that construction complies with the sustainability principle,

administration, Coordination with General Contractor and coordination of

procurement activities and site activities and reporting to Site Agent.

Related Responsibilities:

a) Ensure that all contractual requirements of Owner and local authority requirements for

Sustainability, Quality, Health Safety & Environment (HSE) requirements are complied with

b) Ensure that all temporary and permanent materials/products comply with the Construction

Products Directive (CPD) or acceptable equivalent directive and properly labelled with CE or

equivalent marking.

c) Ensure that materials and products are from sustainable sources.

d) Keep a database of all materials and products that comply with sustainable constructionrequirements.

e) Follow up with suppliers/vendors and product/material sources to obtain all necessary data

related to sustainability and fill in all necessary tabulations and issue relevant

daily/weekly/monthly reports to the General Contractor and Owner as required by the Contract.

f) Coordinate closely with the General ContractorSustainability Manager and daily basis.

g) Ensure that workmanship/fabrication/installation/transportation methods etc are in line with

sustainable construction requirements and meets requirements ofUS Green Building Council

(wherever applicable).

h) Obtain, verify and appraise quotations for materials and products and obtain material/product

data that is needed and that has to be tabulated and related to the sustainability program assigned

to the project by Owner.

i) Ensuring site activities are all coordinated to meet sustainability programme requirements

and that work activities are properly planned to ensure work is completed as per the

construction work schedule.

j) Monitor, control and coordinate work with Sub-Subcontractor.

k) Ensuring works are done in strict compliance to Environmental requirements.

l) Ensuring and coordinating ordering of all approved materials.

m) Interact with responsible engineer and ensure all materials are approved, ordered and

available on site.

n) Coordinating with the independent testing laboratory together with QA/QC and ensuring

necessary resources are provided.

n) Coordinating the interface between other Subcontractor's secondary Sub-Subcontractors on

site.

o) Implementing and coordinating corrective actions to arrest slippages are being implemented.

p) Ensuring Non-Conformance's if any are closed and taking timely preventive and corrective

actions

q) Responsible for completing of all punch items and project close out & handover

documentation.


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r)Responsible for reporting to KEO QAQC Consultant for performance and administrational review

once a week and when any situation warrants third party advise.

3.1M

ethod Statement Format

Project Title

MIST 1A Ancillary Buildings and Infrastructure Tender Package 0400

Car Park & Podium (Phase 1B), Abu Dhabi, UAE

Document Title

Method Statement for

X

yz

Revision and Approval History

Re

v.

No.

DateDescription /

Remarks

SUBCONTRACTORGeneral

ContractorOwner Approval

StatusPrepared Reviewed Approved Approved Approved

1.0 PURPOSE

2.0 SCOPE


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3.0 REFERENCES

4.0 DEFINITIONS

5.0 RESPONSIBILITIES

6.0 EQUIPMENT

7.0 PROCEDURE

8.0 DOCUMENTATION

3.2 Form Sustainability Training & Induction Record

Please pass copy to Sustainability Manager, when completed.Taahud General Contracting Co.

SUSTAINABILITY TRAINING & INDUCION RECORD

Training / Seminar Title: Date:

Names & Designations of Personnel Trained: (Use additional Sheet if required) No. of Personnel Trained:

Project Site / Venue:

Total Time Taken:

Reason for training:

Brief details of topics covered: (Use additional sheets as required)

Handouts / Technical Literature given: Yes No

Remarks if any:


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Training Conducted By: Signature: Date:

Acknowledgement of Training: Post Training comment on Effectiveness of Training if any:

3.3 Form Weekly / Monthly Sustainability Report

Masdar-Ch2-Suite-Rep Sustainability Data Form v. 3 will be used for reporting.

1.0 Sustainability Personnel on Site

SI. No. Name of Personnel Designation

1 Afsar Suleman: KEO Sustainability Manager Consultant

2 Holley Chant: KEO Sustainability QAQC Consultant

3

2.0 Sustainability Documents Submission Status

Status ofSustainability Documents Submission

ThisWeek Cumulative

Document Type Sub

Approved

Document Type

Su

b.

Approved

A B C A B C

Weekly/Monthly

Sustainability

Report

Procedure

Method StatementMethod

Statement

Quality Cont. ProcQuality Cont.

Proc

Inspection & Test Inspection & Test


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Plan Plan

2.1 Sustainability Compliance Sheet

PROJECT

MANAGEMENT:-ARCHITECTURAL PACKAGE CONTRACTOR:- MAIN CONTRACTOR: - CLIENT: - CONSULTANT:

-


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TAAHUD

General

Contracting

Co. LLCProject Title: - Project No.:-

MASDAR Project 1 Phase AMIST1AAncillary Buildings And

InfrastructureMIST1A

DocumentTitle: -

MAR Ref.No

MIST1A-

MAR-022Sustainability Compliance Sheet

Material Trade Name

NoSpecification

Clause

Reference Requirements Proposed Material Specification

Compliance

Remarks

Yes No.

1Section00910

Does the product contain

materials on the banneditem list?

None of the items listed are usedin the proposed materials

2Section00910

Does the product containmaterials on the restricteditem list?

None of the items listed are usedin the proposed materials

3Section

00910

Material is to supplied from

an 800km radius zoneNo material is coming from Europe

4Section00910

What is the recycled contentof the material

No information on the same

Notes / Comments:

Material is approved in MIST 1


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3.0 Sustainability Non Conformance Log and Close-Out Details

Status ofNCR as on aa.bb.cc

ThisWeek CumulativeNCR's Issued Closed Issued O en ClosedOwnerGeneral ContractorSubcontractorTotal

Note:

4.0 Updated Status ofSustainability Query (SQ)

ThisWeek CumulativeRemarks

Submitted Responded Submitted Responded

5.0 Summary Status ofClient / Internal Audits and Corrective Action Request

Audited By

Total No of

Audits

Conducted

No ofAudit

Conducted

ThisWeek

No of

Corrective

Action

Request

Issued

No of

Corrective

Action

Request

Closed

Status of

Corrective

/

Preventive

actions

Owner/General

ContractorInternal-

Subcontractor

6.0 Sustainability Training Conducted ifany during thisWeek

Type of

Training

Total Number ofTraining Conducted

ThisWeek Cumulative

Reviewed By and Date:


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Quality Tool Box

Sustainability

Induction

Job Skill

Quality SystemSafety

Special Application

TOTAL

7.0 Form Non-Conformance Sustainability Report

Owner:

MASDAR

General Contractor:


Subcontractor:

Taahud General Contracting Co.

Document Title:

Non-Conformance Report

Sustainability Management Procedure: Sustainability Audits-Compliance Record

Project: Job No.:

Audit Reference / Verification Stage: Auditors / Verifier: NCR No.:

Department / Site: Auditee/Process: Date:

Applicable Document/Standard/Procedure: Clause No.:

Non Conformity Description:

Acknowledge of Non Conformity / Auditee /

Process:

Signature:

Name Date:

Proposed/Agreed Corrections/Remedial Actions:


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Proposed completion Date: Signature:

Name: Date:

Acceptance and Verification of Corrections/Remedial actions:

Actual completion Date: Signature:

Name: Date:

Corrective actions taken to prevent recurrence of Non conformity:

Planned Completion Date: Actual Completion Date: Signature:

Name: Date:

Post Audit Review By Management

Reviewed: Signature:

SITE SUSTAINABILITY PLAN Taahud