project status report · · 2017-10-26... (pso) consisting of ... vendor management,...

PIJ ID:

Agency Contact:

Project Manager:

Agency CIO

ASET Oversight Manager

Report Period:

12/31/16

Project Status Event Description: Description of the event required if on hold, resumed or cancelled.

Current Approved Development Budget

Previously Reported Total Development Spend

Current Period Spend (enter amounts as WHOLE NUMBERS)

Total Dev Project Spent to Date(calculated field)

Remaining Budget(calculated field)

% Spent to Date

(calculated field)

$ 194,125 $ 290,146 $ - $ 290,146 $ (96,021) 149% $ 4,500 $ 1,114 $ - $ 1,114 $ 3,386 25% $ - $ 1,345 $ - $ 1,345 $ (1,345) 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ 451,926 $ 357,946 $ - $ 357,946 $ 93,980 79% $ 650,551 $ 650,551 $ - $ 650,551 $ (0) 100%

Funding Category Comments

Professional & Outside Services 8/26/16 removed $99,449 from FY16 Carryover Budget and transferred to FY16 Production Services Budget

HardwareSoftwareCommunicationsFacilities

[email protected]

Project Description, Goals, and ObjectivesDescription:- Program Support Office (PSO) consisting of Portfolio Director, SDLC Check Gate Management, Vendor Management, Communications, Risk Management, Financial Management and Oversight Management

Goals:- Deliver projects on time and within budget- Increase communication and outreach efforts to build support among users, to ensure ADE builds what LEAs need and to notify users on how to use tools as they become available.- Provide quality control for AELAS projects and funding including financial oversight, vendor management of ADE IT’s contract laborers and standards creation for project design, development and implementation

Objectives:- Financial reporting and oversight for ADE IT’s contract laborers- Communications with Local Education Agencies (LEAs), advocacy groups, public, ADE and policy makers- IT Program support- Contract labor recruitment, retention and management- Third-party independent assessment

General Status UpdateAll activities are meeting expected quality and timing. Continuing review of architecture and design for gateing application development. Plan is on schedule.

Overall Project Status: GREEN Project Status Event: Current Status Effective Event Date:

Program Support Office

Arizona Department of Education

No PIJ required Project Start Date: N/A Project End Date: N/A

Project Financials (FY 2016 APPROPRIATION)

Project Status ReportSeptember Date Report Prepared: 01/10/17 Prepared By: Ed Block

Lisa Blyler Phone: 602.542.3144 Email: [email protected]

Ed Block Phone: 602.542.9229 Email:

License & Maintenance FeesOtherTOTAL

0

Mark Masterson Reporting Frequency Monthly

James Dean [email protected]:

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% Spent to Date

(calculated field)

$ 233,492 $ 196 $ - $ 196 $ 233,296 0% $ 5,000 $ - $ 495 $ 495 $ 4,505 10% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ 461,508 $ 112,762 $ 68,107 $ 180,868 $ 280,640 39% $ 700,000 $ 112,958 $ 68,602 $ 181,559 $ 518,441 26%

Current Approved FTE Costs

Previously Reported FTE Costs

Current Period FTE Costs Used (enter amounts as WHOLE NUMBERS)

Total FTE Costs Spent to Date(calculated field)

Remaining Costs(calculated field)

% Spent to Date

(calculated field)

$ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0%

$ 1,350,551 $ 763,509 $ 68,602 $ 832,111 $ 518,440 62%

Total Estimated FTE Project Hours

Previously Reported ACTUAL FTE Hours Used

Current PeriodACTUAL FTE Hours Used (enter as WHOLE NUMBER)

TOTALACTUAL FTE Hours Used

Remaining FTE Hours Available

0 0 0 0 0

Task ID Task Description Estimated Start Actual Start Estimated Finish Actual Finish % Complete Status

Task Example Add description of the task. 12/12/09 01/15/10 12/12/12 12/31/12 Manual entry of % completed.

[--Select--]

T001 Utilize SDLC Matrix on all AELAS projects for SDLC Process Check Gate Management.

07/18/16 07/21/16 06/18/17 01/00/00 20% Behind Schedule

Comments

Add Comments if required to explain yellow or red status.

Change in Estimated Finish date to to lowering of priority.Reviewing SDLC in relation to new Initiative approval process requested by ADE Management. Impact to schedule as yet unknown

0

0

Project Schedule - Major MilestonesStart Date Finish Date

Full Time Employee (FTE) Hours

Project Accomplishments 1) Roadmap process, (New Status sheet tab and PPts templates) rolled out to all projects in December, first portfolio set draft of Spreadsheet and PPts is 1/24/17.

2) Updates to Portfolio application list invenstory started, should complete in January 2017.

0

GRAND TOTAL COSTS

Full Time Employee HoursFTE Hour Utilization Comments

OtherTOTAL

Total Costs

Full Time Employee Costs - OPTIONALFull Time Employee Costs (optional) Comments

FTE Costs

Project Financials (FY 2017 APPROPRIATION)Funding Category Comments


Professional & Outside ServicesHardwareSoftwareCommunicationsFacilities

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T002 Monitor and facilitation of Monthly status reviews between ADE Program Areas and IT for portfolio of projects.

07/01/16 07/28/16 06/18/17 01/00/00 50% On Schedule

T003 Support Third-party on-going quarterly assessments

07/01/16 10/06/16 06/18/17 01/00/00 25% On Schedule

T004 RE-Label: Develop, deploy, train and monitor project roadmaps for project deliverables. (Was:Develop and monitor Portfolio Project

06/20/16 10/05/16 12/30/16 01/00/00 100% Completed

T005 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0

T006 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0

T007 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0

T008 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0

T009 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0

T010 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0

Risk # Status Probability Impact Owner Date Opened Date MitigatedRisk Example [--Select--] [--Select--] [--Select--] John Doe 07/01/09 12/31/10

R001 [--Select--] [--Select--] [--Select--] 0 01/00/00 01/00/00





Issue # Status Priority Owner Date Opened Date ResolvedIssue Example [--Select--] [--Select--] John Doe 08/30/09 09/15/09

I001 [--Select--] [--Select--] 01/00/00 01/00/00I002 [--Select--] [--Select--] 0 01/00/00 01/00/00I003 [--Select--] [--Select--] 0 01/00/00 01/00/00I004 [--Select--] [--Select--] 0 01/00/00 01/00/00I005 [--Select--] [--Select--] 0 01/00/00 01/00/00

Change # Status Change Category

Owner Date Opened Date Approved

Change Request

[--Select--] [--Select--] John Doe 12/31/05 01/15/10

CR001 [--Select--] [--Select--] 0 01/00/00 01/00/00CR002 [--Select--] [--Select--] 0 01/00/00 01/00/00CR003 [--Select--] [--Select--] 0 01/00/00 01/00/000 0

Description of Change Request Reason the change request is needed

0 00 0

0 0

Change Request (Amendment) LogDescription Justification

0 00 00 0

Description Resolution PlanThere is an issue on this project The resolution plan is0 0

0 0

0 0

Top 5 Project Issues

0 0

0 0

Top 5 Project RisksDescription Mitigation Plan

There is a risk to this project The mitigation plan is0 0

0

0

0

0

0

0

Includes appropriate preparation, escalation, and mitigation items for each month.

Continuing support for WestEd assessments.

New Dates based on re-define of milestone and extension of Beta review cycle.

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CR004 [--Select--] [--Select--] 0 01/00/00 01/00/00CR005 [--Select--] [--Select--] 0 01/00/00 01/00/00

Condition # Status Required By Owner Date Opened Date MetCD001 0 0 0 01/00/00 01/00/00CD002 0 0 0 01/00/00 01/00/00CD003 0 0 0 01/00/00 01/00/00

0 00 0

ConditionsDescription Comments/Resolution

0 0

0 00 0

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PIJ ID:

Agency Contact:

Project Manager:

Agency CIO


Report Period:

12/31/16


Project Description, Goals, and ObjectivesProduction Services:Description:- Personnel, software licenses, hardware and consulting services required to support AELAS systemsGoals:- Ensure system availability of critical systems at 99% of business hours- Support ADE infrastructure in Azure cloud- Continuously improve ADE’S security posture in a manner consistent with NIST guidelines

ADEConnect:Description:- Modern, streamlined Common Logon replacement that consolidates ADE system permissions. One login per person provides access to multiple applications and the data to multiple Entity. Decentralized identity management places administration of access control in local hands. Entity Administrators at each Entity provide first-level support for access issues/needsGoals:- Respond to all tickets assigned to queue within one business day- Resolve meta data update within two business days when the URL provided is functioning correctly- Resolve requests to add new applications within two business days when the application install form is filled out correctly and attached to ticket along with the list of role(s)Objectives:- Provide quick and efficient support Applications for system users- Maintain documentation based on upgrades and system changes- Address questions and training to Entity Administrator- Provide documentation and support for current and future Vendors using ADEConnect for a single sign-on- Maintain current user interface and provide status of outages due to patch updates

AZDash:Description:- An application that allows LEAs to securely and efficiently manage, analyze and use education data, including individual student records in compliance with FERPA. AZDash Dashboards provide comprehensive data collection enabling Arizona Educators to actualize strategic reform objectives and supporting ongoing analysis for school improvement and instructional decisionGoals:- Increase utilization of all appropriate dashboards by appropriate LEA staff- Extend Data-Mart and dashboard functionality to leverage ODS data changes and to ensure data is current- Help Early Childhood educators understand outcomes for special needs students to better adjust plansObjectives:- AZDash support (add, modify and refresh internal and external dashboards); maintain Current Reports in AZDash aligning with ODS changes; load and refresh data on the External Public Facing site; Static Demo District for U of A needs per document - Complete two more reports on the Early Childhood tab (OSEP & ESS) Q1 and Q3

Production Services:- AzEDS Roll-out

Production Services: ADEConnect: AZDash: AZEDS Rollout:

Project Status Report

December Date Report Prepared: 01/10/17 Prepared By:

Robert CallahanSuresh PallamreddyChristy ReadShanel ScottEd Block

Phone:

602.542.9250602.542.1762602.364.0779602.542.0825602.542.5735

Email:

[email protected]@[email protected]@[email protected]


Ongoing Operations Support


No PIJ required Project Start Date: N/A Project End Date: N/A

Mark Masterson Reporting Frequency monthly

James Dean Email: [email protected]


Robert Callahan (Production Services)Suresh Pallamreddy (Production Services)Christy Read (ADEConnect)Shanel Scott (AZDash)Sheri Fimbrez (AZEDS Roll-out, Part of Production Services)

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% Spent to Date

(calculated field)

$ 841,669 $ 318,106 $ - $ 318,106 $ 523,563 38% $ 9,000 $ 15,802 $ - $ 15,802 $ (6,802) 176% $ 100,000 $ 332,985 $ - $ 332,985 $ (232,985) 333% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ 554,995 $ 845,915 $ (135,610) $ 710,305 $ (155,311) 128% $ 1,505,664 $ 1,512,808 $ (135,610) $ 1,377,198 $ 128,465 91%






% Spent to Date

(calculated field)

$ 1,194,761 $ 674,616 $ 32,721 $ 707,337 $ 487,424 59% $ 40,143 $ 2,357 $ 1,231 $ 3,587 $ 36,556 9% $ 250,000 $ 88,245 $ 16,754 $ 104,999 $ 145,001 42% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ 1,075,096 $ 261,867 $ 154,499 $ 416,366 $ 658,730 39% $ 2,560,000 $ 1,027,085 $ 205,205 $ 1,232,290 $ 1,327,710 48%






% Spent to Date

(calculated field)

$ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0%

$ 4,065,664 $ 2,539,893 $ 69,595 $ 2,609,488 $ 1,456,176 64%Total Costs

GRAND TOTAL COSTS

Full Time Employee Hours

FTE CostsOtherTOTAL



SoftwareCommunicationsFacilities


Professional & Outside ServicesHardware

OtherTOTAL


CommunicationsFacilitiesLicense & Maintenance Fees

Professional & Outside Services Transferred $355,664 to this Budget from FY16 Carryover Budgets in Program Support Office, School Finance, SIS Opt In and AZEDS. Please note: ADE was directed by ADOA to include the 13th Month $77,562.06 BFY15 expenditure as part of the BFY16 Production Services expenditures. However, this $77,562.06 should be ignored/removed from the total BFY16 spend.

HardwareSoftware


General Status UpdateProduction Services:

ADEConnect: ADEConnect status is Green.Addressed users needs in a timely manner. See details in Project AccomplishmentsAZDash: AZDash completed a one-time reload to allow any changes made after 11/2/16 to be available in AZDash. Later in the month, AZDash went LIVE with Incremental Process (data is updated nightly). Most of the login data has been resolved between AzEDS and TIA verification. AzEDS has implemented a rule that will allow the LEAs to enter dashes and still process without erroring our and LEAs have completed their TIA verifications which allows them see data in AZDash. The corrected Stanford 10 is currently in AZDash testing status for Assessments Reports and Teacher Dashboards. AZDash also went LIVE with the 2015 Postsecondary results received from ABOR Demo District is still being tested to ensure that there are a variety of scenarios to meet the training and coaching needs of LEAs and future teachers We need to reach out to ACT to obtain data for ACT Aspire (formerly known

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0 0 0 0 0



[--Select--]

Production Services: (Robert Callahan, Suresh Pallamreddy)

0 0 0 0 0 0

Comments


0


1. Production Server Patching at 100%

2. 590 servers in active backups with 100% success rate.

3. 95% of shared mailboxes moved to azed.gov in preparation for Office 365 migration


FTE Hour Utilization Comments


Project Accomplishments

4.

5.

ADEConnect: (Christy Read)

1. Regular maintenance and support of applications and user access.

2. Cleaned up 24 districts with bad metadata that were no longer in use.

3.

4.

5.

AZDash: (Shanel Scott)

1. AZDash completed a one-time reload for all and any data updated after 11/2/16

2. AZDash went LIVE with 2015 Postsecondary data

3. AZDash went LIVE with a process of nightly updates

4.

5.

AzEDS Roll-out (Part of Production Services): (Sheri Fimbrez)

1. AzEDS Live in Production

2.

3.

4.

5.

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T001 Ongoing backups for over 96 percent of active servers

01/00/00 01/00/00 01/00/00 01/00/00 0% 0

T002 Deploy patches for over 93% of active workstations

01/00/00 01/00/00 01/00/00 01/00/00 0% 0

T003 Deploy patches for over 96% of supported Servers

01/00/00 01/00/00 01/00/00 01/00/00 0% 0

ADEConnect: (Christy Read) 01/00/00 01/00/00 01/00/00 01/00/00 0% 0T001 Convert Self-Registration from Melissa Data

to USPS07/01/16 07/01/16 08/31/16 08/30/16 100% Completed

T002 Convert Entity Data source from Enterprise to ODS

07/01/16 01/00/00 12/31/16 01/00/00 0% Late

T003 Create new Entity Admin user interface 07/01/16 07/01/16 06/30/17 01/00/00 15% On Schedule

AZDash: (Shanel Scott) 01/00/00 01/00/00 01/00/00 01/00/00 0% 0T001 Staff to support new AELAS tools 01/00/00 01/00/00 01/00/00 01/00/00 0% 0

T002 AZDash support (add, modify and refresh internal and external dashboards and integrations with ODS) – Maintain reports on Dashboards, Load and Refresh data on the External Public Facing

7/1/2016 07/01/16 06/30/17 01/00/00 65% On Schedule

T002-1 AZDash Support – U of A Demo District for Future Teachers

7/31/2016 11/09/16 10/10/16 01/00/00 50% Behind Schedule

T002-2 AZDash Support – First Things First - Dataset analysis of students who were in the program and their assessment success

11/1/2016 08/25/16 04/21/17 01/00/00 50% On Schedule

T003 Level 1, 2, 3 support for new AELAS applications

01/00/00 01/00/00 0 01/00/00 0% 0

T004 AzEDS licenses, Microsoft licenses, CRM, InRules, SIS licensing/hosting costs

01/00/00 01/00/00 01/00/00 01/00/00 0% 0

T005 Reprogram FY15 carryover funds to support new AELAS tools

01/00/00 01/00/00 01/00/00 01/00/00 0% 0

T006 Revenues to offset licensing costs 01/00/00 01/00/00 01/00/00 01/00/00 0% 0AzEDS Roll-out (Part of Production Services): (Sheri Fimbrez)

01/00/00 01/00/00 01/00/00 01/00/00 0% 0

T001 Provide technical support for outstanding 122 LEA migrations to AzEDS still needed

07/01/16 07/01/16 09/30/16 01/00/00 99% On Schedule

T002 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0


R001 [--Select--] [--Select--] [--Select--] 0 01/00/00 01/00/00R002 [--Select--] [--Select--] [--Select--] 0 01/00/00 01/00/00R003 [--Select--] [--Select--] [--Select--] 0 01/00/00 01/00/00R004 [--Select--] [--Select--] [--Select--] 0 01/00/00 01/00/00R005 [--Select--] [--Select--] [--Select--] 0 01/00/00 01/00/00



0 0 0

0 0 0

ADEConnect: (Christy Read)0 00 00 00 0 0

AZDash: (Shanel Scott)0 00 00 0

0 00 00 0


There is a risk to this project The mitigation plan isProduction Services: (Robert Callahan, Suresh Pallamreddy)

0

Recurring monthly

Recurring monthly

Recurring monthly

0

SLDS - ODS Integrated 100%; Future release Stanford 10 and ACT

Identified 1 district and 2 schools to create demo district

Completed 2015-2016 Aggregated Test Scores for AzMERIT ELA & Math; Completed 2015-2016 State Average Test Scores for students with Free & Reduced Lunch

0

0

0

00

All except 2 LEAs started submitting to AzEDS. AzEDS Tier II has reached out to both LEAs who have not submitted (1 LEA has 5

00

ADEConnect has contacted the ODS team they estimated to start work on our needs until after the first of the year. 0

0

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I001 Open Medium Christina Read 09/01/16 01/00/00

I002 [--Select--] [--Select--] 0 01/00/00 01/00/00I003 [--Select--] [--Select--] 0 01/00/00 01/00/00I004 [--Select--] [--Select--] 0 01/00/00 01/00/00I005 [--Select--] [--Select--] 0 01/00/00 01/00/00





Change Request


CR001CR002CR003CR004CR005

Condition # Status Required By Owner Date Opened Date MetCD001CD002CD003

0 00 0

00 0

AzEDS Roll-out (Part of Production Services): (Sheri Fimbrez)0 00 00 0

0 0

0 0

Description Resolution PlanThere is an issue on this project The resolution plan is

0 0

0 00 0 0


ADEConnect: (Christy Read)ODS team not able to start the transion of ADEConnect from Enterprise to ODS

Re-Baseline Estimated Start/Finish dates once ODS team is able to provide estimate.

AzEDS Roll-out (Part of Production Services): (Sheri Fimbrez)0 00 0




0 00 00 0

0 00 0

AZDash: (Shanel Scott)0 00 00 00

0 0


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PIJ ID:

Agency Contact:

Project Manager:

Agency CIO


Report Period:

12/31/16







% Spent to Date

(calculated field)

$ 780,000 $ 790,215 $ 790,215 $ (10,215) 101% $ 20,000 $ 9,786 $ 9,786 $ 10,214 49% $ - $ - $ - $ - 0% $ - $ - $ - $ - 0% $ - $ - $ - $ - 0% $ - $ - $ - $ - 0% $ - $ - $ - $ - 0% $ 800,000 $ 800,001 $ - $ 800,001 $ (1) 100%





Project Description, Goals, and ObjectivesDescription:- The current year funding project will get tested by the business and deployed. Items that were delayed due to the Current Year Funding work will then begin development. Kick off to discover and identify what data will be needed in the APOR/CHAR and Budget systems rewrite will begin

Goals:- Complete the user acceptance testing and deployment of moving Average Daily Membership (ADM) data from AzEDS into School Finance Applications by the first payment to LEAs- Incorporate the 200th Day Report Calculation into payments for current year funding to make the payments for those LEAs that are paid on 200th day- Complete the Payment 13 feature in Classroom Site Fund payment stream by end of Fiscal Year 17 for final payment- Identify and document the data domains and their source systems that feed the APOR/CHAR and Budget Systems by end of year

0

General Status UpdateProject is Green as CYF has been deployed in Prod and functioning as expected.

Project Financials FY 2014 APPROPRIATION


Project Status ReportDecember Date Report Prepared: 01/09/17 Prepared By: Brian Thomas



Brian ThomasSheri Fimbrez Phone: 602.364.4065

602.542.5735 Email: [email protected] [email protected]

AELAS School Finance


ED14002 Project Start Date: 01/01/14 Project End Date: 06/30/17

Mark Masterson Reporting Frequency monthly

Reset forCurrent Period Spend

Updates

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% Spent to Date

(calculated field)

$ 1,130,000 $ 999,877 $ - $ 999,877 $ 130,123 88% $ 135,000 $ 4,268 $ - $ 4,268 $ 130,732 3% $ 35,000 $ - $ - $ - $ 35,000 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ 190,086 $ - $ 190,086 $ (190,086) 0%

$ (105,769) $ - $ - $ - $ (105,769) 0% $ 1,194,231 $ 1,194,231 $ - $ 1,194,231 $ 0 100%






% Spent to Date

(calculated field)

$ 200,000 $ 200,000 $ - $ 200,000 $ - 100% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ 200,000 $ 200,000 $ - $ 200,000 $ - 100%






% Spent to Date

(calculated field)

$ 1,179,953 $ 1,076,044 $ - $ 1,076,044 $ 103,909 91% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ 337,868 $ 441,777 $ - $ 441,777 $ (103,909) 131% $ 1,517,821 $ 1,517,821 $ - $ 1,517,821 $ - 100%






% Spent to Date

(calculated field)

$ 593,266 $ 329,442 $ 21,954 $ 351,396 $ 241,870 59% $ 5,000 $ - $ - $ - $ 5,000 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ 141,734 $ 40,470 $ 24,512 $ 64,982 $ 76,752 46%

License & Maintenance FeesOther




OtherTOTAL



Professional & Outside Services 8/26/16 CR removed $182,179 from FY16 Carryover Budget and transferred to FY16 Production Services Budget

HardwareSoftware

TOTAL


FacilitiesLicense & Maintenance FeesOther

HardwareSoftwareCommunications

Project Financials FY 2015 APPROPRIATION BALANCEFunding Category Comments

Professional & Outside Services

Project Financials FY 2015 APPROPRIATION (SPENT IN FY 2015)Funding Category Comments

Professional & Outside ServicesHardwareSoftwareCommunicationsFacilitiesLicense & Maintenance FeesOther #1 Non-PIJ expenses as per CR #4

TOTAL

Other #2 Monies transferred out of project to fund non-PIJ staff augmentation efforts as per CR #4


Updates

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$ 740,000 $ 369,912 $ 46,466 $ 416,378 $ 323,622 56%






% Spent to Date

(calculated field)

$ - $ - $ - $ - $ - 0%

$ - $ - $ - $ - $ - 0%

$ - $ - $ - $ - $ - 0%

$ 4,452,052 $ 4,081,965 $ 46,466 $ 4,128,431 $ 323,621 93%






0 0 0 0 0



[--Select--]

T001 Develop and deploy Current Year Funding required functionality and changes. Includes APOR 55-1,55-2, Budget 25, 75 reports

07/01/16 07/01/16 08/31/16 09/30/16 100% Completed

T002 Document "To Be" Process for APOR/CHAR 10/01/16 10/01/16 03/31/17 01/00/00 20% On ScheduleT003 Complete High Level Design for APOR/CHAR,

includes initial business rules03/01/17 01/00/00 06/30/17 01/00/00 0% Not Started

T004 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0T005 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0 0

Comments


00

0

Current Year Funding (APOR and Datapush) has been deployed to Prod.

1 Team has started APOR/CHAR rewrite discovery.

0

0

0





0

Total CostsGRAND TOTAL COSTS


FTE Costs

Other

TOTAL


TOTAL

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T006 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0T007 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0T008 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0T009 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0T010 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0T011 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0


R001 Closed High High Brian ThomasSheri Fimbrez

03/28/16 10/03/16

R002 Closed Medium High Brian ThomasSheri Fimbrez

05/27/16 10/03/16

R003 Closed Low Low Brian ThomasSheri Fimbrez

05/16/16 07/29/16

R004 [--Select--] [--Select--] [--Select--] 0 01/00/00 01/00/00R005 [--Select--] [--Select--] [--Select--] 0 01/00/00 01/00/00


I001 [--Select--] [--Select--] 0 01/00/00 01/00/00I002 [--Select--] [--Select--] 0 01/00/00 01/00/00I003 [--Select--] [--Select--] 0 01/00/00 01/00/00I004 [--Select--] [--Select--] 0 01/00/00 01/00/00I005 [--Select--] [--Select--] 0 01/00/00 01/00/00

Change # Status Change Owner Date Opened Date ApprovedChange Request


CR001 [--Select--] [--Select--] 0 01/00/00 01/00/00CR002 [--Select--] [--Select--] 0 01/00/00 01/00/00CR003 [--Select--] [--Select--] 0 01/00/00 01/00/00CR004 [--Select--] [--Select--] 0 01/00/00 01/00/00CR005 [--Select--] [--Select--] 0 01/00/00 01/00/00

Condition # Status Required By Owner Date Opened Date MetCD001 Pending Project End Brian Thomas

Sheri Fimbrez06/24/14 01/00/00

0


0 00 0

0 0


0 00 00 0

0 0

Top 5 Project Risks


0

0 00 00 0

Prior to any acquisition other than Professional & Outside Services identified in the approved PIJ, ADE must provide detailed information, including pricing, quantity, and description, regarding the proposed technology or services and obtain approval from ADOA-ASET, and ITAC if required, before proceeding with the planned expenditure.

Description Mitigation PlanThere is a risk to this project The mitigation plan is

Description Resolution PlanThere is an issue on this project The resolution plan is

0


0 0

Components that are required to change with Current Year Funding are based on older unsupported technology. Issues may come up accessing the code for modifications.

One environment is available for development and testing. Multiple users need to be able to utilize this environment and can impact each other's groups as they work in the environment and delay work.

Review of ADM reports can cause changes to the system.

Watch Risk and resolve issues as they hinder development. Build out legacy environment to compile code and ensure there will not be an issue with modifications to components.Designated the QA resource to own the environment and have groups work through one person to schedule work around one another.Work has changed to accommodate changes already identified. Walk through of remaining reports is scheduled for 6/15 to resolve any other issue.

00000

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CD002 Pending Other Brian ThomasSheri Fimbrez

06/24/14 01/00/00

CD003 0 0 0 01/00/00 01/00/00

0

0 0

Given the required independent third-party reviews of project progress, ADE will make the results of the reviews available to ITAC and the Joint Legislative Budget Committee (JLBC) as of the end of each calendar quarter.

of 28

PIJ ID:

Agency Contact:

Project Manager:

Agency CIO


Report Period:

12/31/16







% Spent to Date

(calculated field)

$ 409,525 $ 434,025 $ - $ 434,025 $ (24,500) 106% $ 4,500 $ 1,032 $ - $ 1,032 $ 3,468 23% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ 11,975 $ - $ - $ - $ 11,975 0% $ 24,000 $ 9,793 $ - $ 9,793 $ 14,207 41% $ - $ 5,150 $ - $ 5,150 $ (5,150) 0% $ 450,000 $ 450,000 $ - $ 450,000 $ - 100%

License & Maintenance FeesOther #1

TOTAL


Other #2 FY 2014 Non-PIJ expenditures incurred as of February 2015



Project Description, Goals, and ObjectivesDescription:Leverage state contract for student information system resulting in signficant savings for LEAs; funds used to support system implementation

Goals:- Streamline SIS management process for LEAs- Provide implementation and management support

Objectives:- Continue vendor implementation of statewide Student Information System retaining current client base of 93,000 and implement as LEAs approach the state- Manage SIS contract and implementation- Improve and maintain SIS business processes

0

General Status UpdateAs of 1/06/17, AELAS SIS Opt-In is in compliance with the JLBC condition on AELAS funding of the program: ADE has ceased all active marketing activities to LEAs and focus on operations for LEAs implementing and LEAs already on the SIS program.

Ongoing operations include only existing implementations and renewal of the 53 LEAs set to expire before 6/30/2017. As of 1/6/2017, 5 LEA renewals have been completed. The SSIS program team is currently developing and reviewing renewals for the remaining 2nd quarter and 3rd quarter LEAs.


Overall Project Status: YELLOW Project Status Event: Current Status Effective Event Date:

Project Status ReportDecember Date Report Prepared: 01/06/17 Prepared By: Mahmood Hussain / Linda Harris



Mahmood Hussain / Linda Harris Phone: 602.542.9251602.542.3071 Email: [email protected]

[email protected]

AELAS SIS Opt In





Updates

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AELAS SIS Opt In







% Spent to Date

(calculated field)

$ 307,705 $ 307,705 $ - $ 307,705 $ - 100% $ 982 $ 982 $ - $ 982 $ - 100% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ 205,760 $ 205,760 $ - $ 205,760 $ - 100% $ 5,948 $ 5,451 $ - $ 5,451 $ 497 92% $ - $ 497 $ - $ 497 $ (497) 0% $ 520,395 $ 520,395 $ - $ 520,395 $ - 100%






% Spent to Date

(calculated field)

$ 832,967 $ 686,693 $ - $ 686,693 $ 146,274 82% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ 62,784 $ - $ 62,784 $ (62,784) 0% $ 109,620 $ 193,110 $ - $ 193,110 $ (83,490) 176% $ 942,587 $ 942,587 $ - $ 942,587 $ - 100%






% Spent to Date

(calculated field)

$ 167,000 $ 180,756 $ (60,192) $ 120,564 $ 46,436 72% $ 5,000 $ 246,284 $ (243,124) $ 3,160 $ 1,840 63% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ 8,000 $ 18,248 $ (413) $ 17,834 $ (9,834) 223% $ 180,000 $ 445,288 $ (303,729) $ 141,558 $ 38,442 79%






% Spent to Date

(calculated field)

$ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0%

Total Costs

FTE CostsOtherTOTAL






OtherTOTAL




HardwareSoftware

TOTAL


FacilitiesLicense & Maintenance FeesOther #1 Reduced by $40,552 pursuant to CR#4Other #2 FY 2015 Non-PIJ expenditures incurred as of February 2015

Hardware Reduced by $8,286 pursuant to CR#4SoftwareCommunications

Project Financials FY 2015 APPROPRIATIONFunding Category Comments

Professional & Outside Services Reduced by $230,767 pursuant to CR#4

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AELAS SIS Opt In


$ 2,092,982 $ 2,358,270 $ (303,729) $ 2,054,540 $ 38,442 98%






0 0 0 0 0



[--Select--]

T001 Business process improvements (CRM fixes, documentation, reports)

07/01/15 07/01/15 06/30/16 01/00/00 90% On Schedule

T002 FY16 renewals 09/22/15 10/25/15 06/30/16 01/00/00 100% CompletedT003 FY17 renewals 10/23/15 10/30/15 06/30/16 06/30/16 100% CompletedT004 Contract extention with vendor 06/01/16 06/01/16 07/11/16 07/11/16 100% CompletedT005

Review & revise FY17 IGSA07/11/16 07/11/16 09/22/16 01/00/00 50% On Schedule

T006 Tucson Unified School District Implementation 03/30/15 03/30/15 07/18/16 08/04/16 100% Completed

T007 AzEDS Transitions for SSIS clients 11/06/15 11/06/15 08/31/16 01/00/00 90% On ScheduleT008

FY16 Implementations02/01/16 02/02/16 08/31/16 01/00/00 100% Completed

T009 FY 17 LEA Contract Renewals 07/01/16 07/01/16 06/30/17 01/00/00 10% On ScheduleT010 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0T011 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0T012 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0T013 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0T014 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0T015 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0T016 0 01/00/00 01/00/00 01/00/00 01/00/00 0% 0


R001 Closed Medium Medium Mahmood Hussain / Linda Harris

12/08/15 07/01/16

00

TUSD go live was 8/4/16. Ancillary tasks remain unrelated to go live implementationAll LEAs scheduled, delays in scheduling at request of LEA

Complete

Process contract renewals for LEAs on the SIS program0

Comments


Quarterly meetings held with all business units to improve business process

0Informing LEAs of Program Price increaseContract extension signedContract extended; reviewing potentilal IGSA modifications for inclusion on FY17 renewals

Effectively executed 100% of FY16 renewals in FY2016

Have worked through contract modification request terms internally and are ready to present findings with Procurement and Edupoint. This meeting is pending.

Successfully processing FY17 LEA renewals still on schedule

Implementation of existing LEAs coming onto SIS completed as of November, 2016





0

GRAND TOTAL COSTS


0

000


There is a risk to this project The mitigation plan isNo pipeline apparent - Update: Under guidance from JLBC,LEA requests and renewals only, no active marketing of the SSIS program is permitted.

No longer actively marketing for the SSIS program - no longer need a pipeline.

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AELAS SIS Opt In


R002 Open Medium Medium Mahmood Hussain / Linda Harris

10/11/16 01/00/00

R003 [--Select--] [--Select--] [--Select--] 0 01/00/00 01/00/00R004 [--Select--] [--Select--] [--Select--] 0 01/00/00 01/00/00R005 [--Select--] [--Select--] [--Select--] 0 01/00/00 01/00/00


I001 [--Select--] [--Select--] 0 01/00/00 01/00/00I002 [--Select--] [--Select--] 0 01/00/00 01/00/00I003 [--Select--] [--Select--] 0 01/00/00 01/00/00I004 [--Select--] [--Select--] 0 01/00/00 01/00/00I005 [--Select--] [--Select--] 0 01/00/00 01/00/00



Change Request



Condition # Status Required By Owner Date Opened Date MetCD003 Completed Other Mahmood

Hussain / Linda Harris

06/24/14 04/15/16

CD005 Pending Other Mahmood Hussain / Linda Harris

06/24/14 January-00

CD006 Completed Project End Mahmood Hussain / Linda Harris

06/24/14 05/26/16

0

0


0

0 00 00 0


0 00 0

0 0


0 00 00 0

Resolution PlanThere is an issue on this project The resolution plan is0 0

0 0 0


ADE shall work with ADOA-ASET to help ensure that the contract to be established with the selected vendor provides appropriate levels of protection for the State in regard to cloud-based vendor solutions.

Prior to any acquisition other than Professional & Outside Services, Licensing, and Training costs identified in the approved PIJ, ADE must provide detailed information, including pricing, quantity, and description regarding the proposed technology or services, and obtain approval from ADOA-ASET, and ITAC if required, before proceeding with the planned expenditure.

ADE shall identify a funding source for the development and operational costs beyond FY2016, and obtain approval from ADOA-ASET, and ITAC if required, prior to expenditure of additional funding beyond the FY2015 APF allocation.

Increased user technical support needs around the start of school has grown the support queue to more than 300 active tickets. The Backlog is more than 3 weeks old. This presents the potential for poor customer service to the school districts and could lead to LEA opt-out

ADE has dedicated 2 full time support reps, paired with the Implementation team to resolve the support queue as quickly as possible.

0 0

Description

of 28

PIJ ID:

Agency Contact:

Project Manager:

Agency CIO


Report Period:

12/31/16


Project Description, Goals, and ObjectivesAZEDS:Description:Data submitted by LEAs in FY 2017 will be processed from AzEDS Application Programming Interface (API). Additionally, AzEDS will migrate to use the ODS(Operational Data Store) dataGoals/Objectives:- Develop API version 2.4 specification and deploy - Develop Multi-year support functionality in AzEDS/ACE (ADM Calculation Engine)/DataPush- Develop 915 processes, communicate to Vendors/LEAs, Deploy- Complete development and deployment of > all business rules > reports- Team to support July, August, September final LEA migrations to AzEDS

Legacy Migration and Common-login Project:Description:As the Operational Data Store (ODS) is populated with data from the New AzEDS SDS system, and SAIS and the Enterprise applications are to be discontinued. There is a need to address legacy applications on old technology, most of which currently utilize SAIS and Enterprise data to function. This project is to develop the patterns and processes to efficiently evaluate, design, guide and support development and modification activities within the legacy applications so that they are using the ODS data sourceGoals:- Migrate critical applications to utilize ODS data as their source for common data (non-application specific)- Applications will efficiently use Data-warehouses for managed data from the ODS, for performance, stability, data quality- Have more than 50% of the applications migrated by May of FY17- Have remaining applications fully scheduled as needed into FY18 workObjectives:- Optimize design patterns for migration of different technology stacks utilized by legacy applications by Q2 of FY17- Confirm and support optimization of data access Services as legacy applications migrate- Split Contacts and separate common login from Enterprise

AZEDS: Legacy Migration and Common Login: ODS Data and Services: OEM: General Status UpdateAZEDS: Overall the project is green. The team is working on implementing Support Program and FED Sped Integrity Rules and associated reports. Additionally, the team is working on analysis of the Ed-Fi 2.1 upgrade, new verison of REST API and some other AZED Portal enhancements.Legacy Migration and Common-login Project: Made significant progress in analysis of remaining Common Login applications. Completed requirements and started development for the new Entity Admin application.ODS Data and Services: SLDS incremetnal data feeds were deployed into production. 2nd Data Mart was deployed for applications to conusme data from ODS. Second wave of data marts are under development (Health & Nuturion and ESS applications.)OEM: Continue to add additional fields to the schema. Useage of the system to pull entity data increases as dart marts in ODS increase. Interviews occurred for a QA resource but a resource could not be found. New Interviews are being scheduled. System Archiechture gave notice. Provided knowledge transfer to other employees.


Project Status Report

December Date Report Prepared: 01/09/17 Prepared By:Brian ThomasRandall LohnChristy Read



Brian Thomas (AZEDS)Randall Lohn (ODS, OEMS, Legacy & Common Login)Christy Read (Legacy & Common Login)

Phone:602.364.4065602.617.5864602.364.0779

Email:[email protected]@[email protected]

AELAS Arizona Education Data Standard (AzEDS)




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% Spent to Date

(calculated field)

$ 1,592,576 $ 1,572,814 $ - $ 1,572,814 $ 19,762 99% $ 6,000 $ - $ - $ - $ 6,000 0% $ 20,000 $ 49,191 $ - $ 49,191 $ (29,191) 246% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ 364,801 $ 361,372 $ - $ 361,372 $ 3,429 99% $ 1,983,377 $ 1,983,377 $ - $ 1,983,377 $ - 100%






% Spent to Date

(calculated field)

$ 2,484,317 $ 989,601 $ 10,488 $ 1,000,089 $ 1,484,228 40% $ 5,000 $ - $ - $ - $ 5,000 0% $ 190,000 $ 192,518 $ - $ 192,518 $ (2,518) 101% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ 440,683 $ 92,616 $ 56,095 $ 148,711 $ 291,972 34% $ 3,120,000 $ 1,274,735 $ 66,583 $ 1,341,319 $ 1,778,681 43%






% Spent to Date

(calculated field)

$ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0%

$ 5,103,377 $ 3,258,112 $ 66,583 $ 3,324,696 $ 1,778,681 65%






0 0 0 0 0

AZEDS: (Brian Thomas)

1. RESTAPI 3.0/Ed-Fi 2.3 ready and in the Sandbox for Vendor use






FTE CostsOtherTOTAL


OtherTOTAL


Professional & Outside ServicesHardwareSoftware

TOTAL


FacilitiesLicense & Maintenance FeesOther




of 28





[--Select--]

AZEDS: (Brian Thomas) 01/00/00 01/00/00 01/00/00 01/00/00 0% 0T001 Complete review, development and

deployment of DRP & GCD Rules, and associated reports

07/01/16 07/21/16 04/01/17 01/00/00 65% On Schedule

T002 Complete review, development and deployment of Federal Reporting Rules and associated report

07/01/16 07/01/16 12/31/16 12/31/16 100% Completed

Comments


00

0

2. OCT1FEDSPED extract and Report

3. Fed SPED Rules


4. Reporting Period 5 (manage 200 day calendars)

5. Tracing added to Merge Tool

Legacy Migration and Common-login Project: (Christy Read & Jeff Powell)

1. Enhanced Entity Admin Tool Phase 1 development (i.e., User Management) completed and QA in progress. Multiple user feedback sessions conducted with Entity Administrators to inform development process.

2.

3.

4.

5.

ODS Data and Services: (Randall Lohn)

4.

5.

1. Deployed 2nd phase of the SLDS data mart to have data update incremental.

2. Created and deployed 2nd Data Mart which is ready for applications to migrate.

3. Two Additional Data marts are under development.

4.

5.

Organization Entity Management System (OEMS): (Randall Lohn)

1. Completed development on 7 out of the 11 areas for adding additional fields

2.

3.

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T003 Complete development and deployment of prioritized reports: (initial 4)• SPED72 – SPED detail report (AzEDS)• SPED20 – SPED ADM Report (ACE)• ELL20 – ELL ADM Report (ACE)• Limited ADM Report (ACE)

07/01/16 07/01/16 11/30/16 11/29/16 100% Completed

T004 Complete development and deploy Student Analysis Tool

10/01/16 10/01/16 03/16/17 01/00/00 25% On Schedule

T005 Develop and deploy operational monitoring of the AZURE Service (platform performance) for the AzEDS and ACE systems

07/01/16 7/1/2016 09/30/16 08/30/16 100% Completed

T006 Integrate EdFi 2.3 into the next AzEDS API (version 3.0) codebase

10/01/16 10/1/2016 03/31/17 01/00/00 75% On Schedule

T007 915 Design Communicated to Vendors 09/01/16 1/0/1900 03/31/17 01/00/00 10% On Schedule

T008 Development and deployment of 915 Capabilities Completed

01/01/16 1/0/1900 06/30/17 01/00/00 0% Not Started

T009 REST API 2.4 Specification communicated to Vendors/LEAs, and developed/deployed for FY18 Go-live

01/01/17 1/0/1900 06/30/17 01/00/00 0% Not Started

T010 Develop Aggregation Calculation Engine (ACE) control enhancements, and Deploy through Data Push processes.

7/1/2016 7/15/2016 9/30/2016 09/30/16 100% Completed

Legacy Migration and Common-login Project: (Christy Read & Randall Lohn)

01/00/00 01/00/00 01/00/00 01/00/00 0% 0

T001 Develop specific technical roadmaps for legacy applications on Common Login to migrate to ADEConnect, based on technology utilized

8/1/2016 08/01/16 9/15/2016 01/00/00 15% Late

T002 Develop common tools as needed to support applications conversion from Common-login security to ADE Connect

10/1/2016 01/00/00 1/1/2017 01/00/00 0% Behind Schedule

T003 Determine overall schedule of application migration based on dependencies and capabilities

7/1/2016 07/01/16 8/15/2016 01/00/00 40% Behind Schedule

T004 50% of applications migrated to use ODS data sources

9/1/2016 42614 6/18/2017 01/00/00 0% Behind Schedule

T005 Review, Design, Develop and deploy alternative to Calendar Web application

10/01/16 01/00/00 03/31/17 01/00/00 0% Not Started

T006 Complete discovery,design, initial development to Seperate Contacts from Enterprise

10/01/16 01/00/00 03/31/17 01/00/00 0% Not Started

T007 Provide technical support for moving applications to AZURE cloud platform, and decommision appropriate hardware through the year

07/01/16 07/01/16 05/30/17 01/00/00 15% On Schedule

T008 Launch enhanced Entity Admin Tool 10/01/16 10/01/16 01/20/17 01/00/00 70% On ScheduleODS Data and Services: (Randall Lohn) 01/00/00 01/00/00 1/0/1900 01/00/00 0% 0

T001 Development and deployment of services, data structures, Extract, Transfer and Load (ETL) functions in support of migrating legacy applications

7/15/2016 08/15/16 2/25/2017 01/00/00 20% On Schedule

T002 0 1/0/1900 01/00/00 1/0/1900 01/00/00 0% 0Organization Entity Management System (OEMS): (Randall Lohn)

01/00/00 01/00/00 01/00/00 01/00/00 0% 0

In Sandbox as of 12/31/16.

0

0

0

0

0

0

0

0

Christy - This was started at a high level but was not able to finish due to need for developers to look into the code.

Christy - Not able to start on schedule due to need for developers

0

Christy - Engaged senior management for the need of developers, not able to determine schedule without start dates and skills are known

Making significant progress is standing up ODS Data Marts which enables applications teams to point to ODS Data Marts vs Legacy 0

0

Christy - SEI Budget is the first application to move into Azure, Migrant Student is estimated to be the next application to be moved based on SEI Budget lessons learned.

Supports getting application off of Common Login0

0

0

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T001 Develop and deploy critical enhancements as determined, to the OEMS system 1) Ability to have consolidated workflow when multiple changes are requested for same entity

7/15/2016 08/18/16 9/30/2016 01/00/00 55% Late

T002 0 1/0/1900 01/00/00 1/0/1900 01/00/00 0% 0



R001 0 [--Select--] [--Select--] 0 1/0/1900 1/0/1900R002 [--Select--] [--Select--] [--Select--] 0 1/0/1900 1/0/1900R003 [--Select--] [--Select--] [--Select--] 0 1/0/1900 1/0/1900R004 [--Select--] [--Select--] [--Select--] 0 1/0/1900 1/0/1900R005 [--Select--] [--Select--] [--Select--] 0 1/0/1900 1/0/1900

R001 Closed Medium Medium Randall Lohn 8/15/2016 11/1/2016

R002 [--Select--] [--Select--] [--Select--] 0 1/0/1900 1/0/1900R003 [--Select--] [--Select--] [--Select--] 0 1/0/1900 1/0/1900R004 [--Select--] [--Select--] [--Select--] 0 1/0/1900 1/0/1900R005 [--Select--] [--Select--] [--Select--] 0 1/0/1900 1/0/1900

R001 Open Medium Medium Randall Lohn 9/27/2016 1/0/1900R002 [--Select--] [--Select--] [--Select--] 0 1/0/1900 1/0/1900R003 [--Select--] [--Select--] [--Select--] 0 1/0/1900 1/0/1900R004 [--Select--] [--Select--] [--Select--] 0 1/0/1900 1/0/1900R005 [--Select--] [--Select--] [--Select--] 0 1/0/1900 1/0/1900

Issue # Status Priority Owner Date Opened Date Resolved

Issue Example [--Select--] [--Select--] John Doe 08/30/09 09/15/09

I001 Closed Low Brian Thomas 04/01/16 08/15/16


I001 Closed High Christina Read 08/15/16 10/14/16



00 0

Organization Entity Management System (OEMS): (Randall Lohn)


Legacy Migration and Common-login Project: (Christy Read & Sheri Fimbrez)Resources needed to plan work are pulled to support production issues.

Determine impact of to schedule and prioritize work.

0 0

0

If QA open rec is not filled then completion of adding Revise QA plan 0 00 00 0

0 0

There is an issue on this project The resolution plan is

0 00 00 0

0 00 00 0

ODS Data and Services: (Randall Lohn)0 00 00

0 0 0


Looking to provide direction when questions are asked on how to support JTEDs

Escalated issue to Mark and Shari

Legacy Migration and Common-login Project: (Christy Read & Sheri Fimbrez)0 00 00 00 0 0

Source system changes can occur and impact ETL packages or data quality to ODS.

Create a communciation stucture with project teams to plan impacts.

0

ODS Data and Services: (Randall Lohn)

0 00 0

Mitigation PlanDescriptionThere is a risk to this project The mitigation plan is

Dedicated resources allocation is at 25% of plan pushing out the estimated finish date sometime in Q3.

0

Description Resolution Plan

0 0

Top 5 Project Risks


0 00 00 0

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I005 [--Select--] [--Select--] 0 01/00/00 01/00/00

I001 Open 0 0 01/00/00 01/00/00I002 [--Select--] [--Select--] 0 01/00/00 01/00/00I003 [--Select--] [--Select--] 0 01/00/00 01/00/00I004 [--Select--] [--Select--] 0 01/00/00 01/00/00I005 [--Select--] [--Select--] 0 01/00/00 01/00/00



Change Request



Condition # Status Required By Owner Date Opened Date MetCD001 0 0 0 01/00/00 01/00/00CD002 0 0 0 01/00/00 01/00/00CD003 0 0 0 01/00/00 01/00/00

0 00 0

0 0Organization Entity Management System (OEMS): (Randall Lohn)

0 00 0

0 00 0


0 0

0 00 00 0


0 00 0


0 0

of 28

PIJ ID:

Agency Contact:

Project Manager:

Agency CIO


Report Period:

11/30/15







% Spent to Date

(calculated field)

$ 1,368,600 $ 1,328,340 $ 1,328,340 $ 40,260 97% $ 181,400 $ 136,846 $ 136,846 $ 44,554 75% $ - $ - $ - $ - 0% $ - $ - $ - $ - 0% $ - $ - $ - $ - 0% $ - $ - $ - $ - 0% $ - $ - $ 84,815 $ (84,815) 0% $ 1,550,000 $ 1,465,185 $ - $ 1,550,000 $ (0) 100%

AELAS Standardized Student Data Store




Randall Lohn Phone: 602.617.5864 Email: [email protected]

Project Status ReportNovember Date Report Prepared: 12/16/15 Prepared By: [email protected]



Project Description, Goals, and ObjectivesImplement a standard means of exchange for student-level data by using the Ed-Fi standard. This standard uses extractors to connect to vendor SIS statewide and upload that data in a consistent, standards-based format

Goals:- Partner with 14 vendors to allow for 600 plus LEAs to submit data in an auditable form- Standardize business rules into a rules engine and consolidate data to an operational data store. - Provide the LEAs a self-service reporting model

Objectives:- Complete 9 of 16 total operational data stores - Populate database environment built in FY14 pilot to comply with Data Governance Commission data collection policy

General Status UpdateThe team resolved reported bugs. Waiting for expenses to clear financial system. Submitting for completion event. Awaiting final expenditures to post within Accounting system AFIS. When final expenditures post, ADOA-ASET will be provided with an updated Status Report.


Overall Project Status: GREEN Project Status Event: Completion Event Effective Event Date:




Project Financials FY2015 APPROPRIATION (SPENT IN FY 2015)

License & Maintenance FeesOther Non-PIJ expenditures incurred through February 2015TOTAL


Updates

of 28








% Spent to Date

(calculated field)

$ 1,493,158 $ 1,611,180 $ 1,611,180 $ (118,022) 108% $ 235,000 $ 3,098 $ 3,098 $ 231,902 1% $ 99,482 $ 6,961 $ 6,961 $ 92,521 7% $ - $ - $ - $ - 0% $ - $ - $ - $ - 0% $ 50,518 $ 50,309 $ 50,309 $ 209 100% $ - $ 206,610 $ 206,610 $ (206,610) 0% $ 1,878,158 $ 1,878,158 $ - $ 1,878,158 $ (0) 100%






% Spent to Date

(calculated field)

$ 245,000 $ 245,000 $ - $ 245,000 $ - 100% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ - $ - $ - $ - $ - 0% $ 245,000 $ 245,000 $ - $ 245,000 $ - 100%






% Spent to Date

(calculated field)

$ - $ - $ - $ - $ - 0%

$ - $ - $ - $ - $ - 0%

$ - $ - $ - $ - $ - 0%

$ 3,673,158 $ 3,588,344 $ - $ 3,673,159 $ (1) 100%






0 0 0 0 0


Professional & Outside Services Reduced by $76,842 which was reallocated to Production Services pursuant to CR#5.

FacilitiesLicense & Maintenance FeesOther Non-PIJ expenditures incurred through June 2015


Professional & Outside ServicesHardwareSoftware

TOTAL

Project Financials FY 2015 APPROPRIATION BALANCE (SPENT IN 2016)Funding Category Comments

OtherTOTAL


Full Time Employee Costs - OPTIONAL

TOTAL


Full Time Employee Costs (optional) Comments

FTE CostsOther

Full Time Employee HoursFTE Hour Utilization Comments



Updates

of 28





[--Select--]

T001 AzEDS to SAIS migration - This interface takes data submitted to AzEDS and places it in SAIS for FY16 payment.

05/01/15 05/07/15 08/07/15 08/21/15 100% Completed

T002 SAIS Merge - This tool is used to merge students in SAIS that are duplicates

05/25/15 05/25/15 08/16/15 08/21/15 100% Completed

T003T004

T005

T006T007

T008T009


R001 Closed Medium Medium Randall Lohn 07/01/15 08/24/15R002R003R004

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I001 [--Select--] [--Select--] [--Select--] [--Select--][--Select--] [--Select--][--Select--] [--Select--][--Select--] [--Select--]

Project Accomplishments 1. The team worked on a resolving bugs and packaging them into release for AzEDS to SAIS

2.

3.

4.

The complexity of the integration increased the original estimates, resources were pulled to support SAIS outage.


Comments


Description Mitigation PlanThere is a risk to this project The mitigation plan isSAIS support may pull resources off project to The team is adding additional

Top 5 Project Risks

Top 5 Project IssuesDescription Resolution PlanThere is an issue on this project The resolution plan is

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Change Request


CR001 [--Select--] [--Select--][--Select--] [--Select--][--Select--] [--Select--][--Select--] [--Select--][--Select--] [--Select--]

Condition # Status Required By Owner Date Opened Date MetCD001CD002CD003



Description Comments/ResolutionConditions

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project status report · · 2017-10-26... (pso) consisting of ... vendor management,...

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