project scope report mac park stage 1 project management course modified 18_11_16 no finances

415V Consac Cable Replacement Macquarie Park stage 1

1 Created by David King

PROJECT SCOPE OF WORKS REPORT

for

415V Consac Cable Replacement for the Macquarie Park stage 1:

Version 2



DOCUMENT VERSION CONTROL

Document Name: Project Estimate Report – Zone Development Works for -


Document Status: Issued

Version Number: Version 1

Date: 26th August 2010

Author: David King

Distribution: Sita Suresh, Planning & Supply

Jonathan Hopson, Planning & Supply

Peter Gaudron, System Planning & Regulation

John Hardwick – EM – M & RP

Peter Gledhill - MFS

Greg Ross

ZD Section File

CHANGE HISTORY

Version Issue Date Author Reason for Change

1 26/8/10 D.King Initial

2 30/8/10 D.King Revised



TABLE OF CONTENTS

A1. Project Description .................................................................................................. 5

1 Project OBJECTIVE .................................................................................................. 5

1.1 PROJECT SCOPE ...................................................................................................... 5

1.2 INCLUSIONS ............................................................................................................. 9

1.3 OUT OF SCOPE ...................................................................................................... 10

1.4 ASSUMPTIONS........................................................................................................ 10

1.5 PROJECT CONSTRAINTS ......................................................................................... 11

1.6 PROJECT OUTCOMES .............................................................................................. 11

A2. Project Time Management ..................................................................................... 12

2 Key Milestones ....................................................................................................... 12

2.1 PROJECT SCHEDULE .............................................................................................. 12

2.2 SCHEDULE DETAILS ............................................................................................... 12

A3. Budget ..................................................................................................................... 14

3 Project Budget ........................................................................................................ 14

3.1 FIELD SERVICES – COMPONENT .............................................................................. 15

3.2 POTENTIAL SAVINGS ............................................................................................... 15

3.3 ONGOING IMPACT ................................................................................................... 15

A4. Quality of deliverables ........................................................................................... 16

4 Deliverables ............................................................................................................ 16

4.1 QUALITY ................................................................................................................ 16

A5. RISKS Management ............................................................................................... 17

5 Risks........................................................................................................................ 17

A6. Communications , monitoring and Control ......................................................... 18

6 Project Control Group............................................................................................ 18

6.1 PROJECT ORGANISATIONAL STRUCTURE ................................................................. 18

6.2 GOVERNANCE ........................................................................................................ 19

6.3 COMMUNICATIONS PLAN ......................................................................................... 19

6.4 VARIATIONS ........................................................................................................... 19

6.5 PROJECT PROGRESS REPORTING............................................................................ 19

6.6 FINALISATION ......................................................................................................... 20

7 Project Procurement .............................................................................................. 20

7.1 PERIOD CONTRACTS .............................................................................................. 20



7.2 PROCUREMENT ...................................................................................................... 20

7.3 PROCUREMENT RESPONSIBILITIES .......................................................................... 20

8 Appendix ................................................................................................................. 21

8.1 ATTACHMENT 1 ...................................................................................................... 22

8.2 ATTACHMENT 2 RESPONSIBILITIES OF KEY PROJECT STALK HOLDERS ...................... 23

8.3 ATTACHMENT 3 MP PROCUREMENT RESPONSIBILITIES GUIDE .................... 26

8.4 ATTACHMENT 4 CERTIFICATE OF PRACTICAL COMPLETION ......................... 28

8.5 ATTACHMENT 5 REQUEST FOR PROVISION OF FIELD SERVICES RESOURCES ............................................................................................................................. 29

8.6 ATTACHMENT 6 PROJECT PROCUREMENT PLAN ........................................... 30

8.7 ATTACHMENT 7 ZONE DEVELOPMENT PROJECT MANAGEMENT MONTHLY REPORT ...... 31

8.8 ATTACHMENT 8 PROJECT CLOSE OUT REPORT........................................................ 32

8.9 ATTACHMENT 9 REQUEST FOR PROVISION OF TECH SERVICE RESOURCES ................. 33

8.10 ATTACHMENT 10 PROPOSED GANTT CHART ........................................................... 34

8.11 ATTACHMENT 11 NETWORK DIAGRAM ..................................................................... 35

8.12 ATTACHMENT 12 VARIATION ORDERS ..................................................................... 36

8.13 ATTACHMENT 13 VARIATION ORDERS REQUIRING NETWORK APPROVAL ..................... 37

8.14 ATTACHMENT 14 VARIATION ORDERS REGISTER ...................................................... 38

8.15 ATTACHMENT 15 PROJECT MANAGEMENT PROCESS FOR DELIVERY ......................... 39

8.16 ATTACHMENT 16 TYPICAL WORK BREAKDOWN STRUCTURE ...................................... 40

8.17 ATTACHMENT 17 TYPICAL PROJECT QUALITY PLAN ................................................. 41

8.18 ATTACHMENT 18 PROPOSED DESIGNS .................................................................... 42



A1. Project Description

1 PROJECT OBJECTIVE To carry outs works as aging 300AL3 PAL (N)Z/sac in the Macquarie park region Zone Development Section to Project Manage the bulk cable laying and line joints. These works can be completed by June 2011 provided the Project authority is received in May 2010. Other works associated with the project including commissioning of new assets will be Project Managed to be completion by Field Services North, in coordination with Contract Cable Laying A price estimate for FS-N works has been included as part of this offer to assist in gaining authority. As yet, neither ZD nor FS-N have completed their detailed designs, however a plan of the proposed cable route has been included in the Appendix of this document.

1.1 Project Scope

With consultation with planning north and field services north it was decided that the following areas would require addressing

Existing turrets on site was not of the insulating type and deemed unsafe. Some of the turrets are also damaged. It was decided that all turrets to be replaced



All the customers on the LV distributors was connected by means of T joints. Unfortunately, if a fault in the distributor occurs there is no way of isolating a small area and feeding supply back to most of the customers. Therefore it was decided when the new cable is installed to replace the aging consac cable T joints are not to be used but instead install double link insulated turrets at customer points. The three advantages of the double link insulated turrets

1. increased flexibility of switching 2. increased safety for the operators (turrets are insulated) 3. Increase safety ( less change of error) and reduced times (costs) for the

jointers to locate faults

Steel pilar to be replaced with insulated turrets



Type of cable to be used to replace 300 AL3 (N) consac, Field services suggested the use of 4 x 185CU1 parrot cable which seemed a good idea at the time. On further research the cable was deemed unsuitable due to being designed to be used in the city with the pit and duct system (only single insulated). On further inspection Energy Australia do not have standard a cable that has a rating of 400amps when installed in a duct that will fit into an existing double insulated turret. Therefore I suggest we use a 240mm2 4 core cable made from copper stranded. This cable with the aid of different lug kits will fit into existing turrets and kiosks. The process of having the cable approved was started with Bruce Webster and will hopefully be completed within 2 month



Existing customer points if near boundary and in existing private enclosure to be directly connected. If the private enclosure has a steel box termination point this is to be replaced.

Existing customer point a large distance away a customer turret to be installed on property line. Cable to be installed from Energy Australia double link turret to the new customer turret



Proposed works associated with the replacement of aging 300AL3 PAL (N)Z/sac in Macquarie Park region;

Installation of ; o 1.8km of UG Trench o Pull in 2.2km of Lv cable (cable type 240CU4XQZ) o 6 Lv Joints o 53 Jointbays o 13 terminations Lv cables at Kiosks o 17 turrets

Removal of; o 2 x LV UGOH o 6 old style turrets o 1 x Pole (lane Cove Rd) o

Abandon of; o 41 joints o 1.5 km approximately of Lv cable o 8 x footway link panels

* All the above figures are approximates and are subject to change depending on latent conditions

Zone Development Default Trench profiles include o Roadways : 6 x 150mm + 2 x 50mm UPVC ducts o Footways : 6 x 150mm + 2 x 50mm UPVC ducts

Connections, commissioning jointing and OH works by Field Services North A brief overview of the route is shown on Attachment 2.

1.2 Inclusions

All in-line jointing to be coordinated by Zone Development

Required notification of Residents, Customers & Authorities (CCL part of the project)

Management of Pedestrian and Traffic Safety

Saw cutting and removal of existing surface

Excavation, fencing and Maintenance of joint bays

All Materials listed in the Scope of works

Temporary Restatement of works involved in the project

Permanent Restatement to the extent allowed below

Placement of Warning Tape or Cover-strips

Bedding of Conduits or Cables



1.3 Out of Scope

The following items are not included in this project scope of works.

Latent conditions (e.g. Excavation of Rock)

Contaminated soils such as acid sulphate soils.

Remedial works.

Heritage or environmental issues that may cause delays.

Costs associated with the relocation of assets of other utilities.

Costs associated with any restriction of supply.

Tree trimming and waste removal (if required).

SP&R alterations to the scope of works.

Direct customer connection distributors

Recovery of aging cable 300AL3PAL (N)Z/SAC

Asbestos Removal

Shoring of Trenches

Jointbay Maintenance longer than 3 weeks

GST

Cost associated with the securing of easements in private property for existing assets

Hand digging around EA assets (variation in the new CCL contract)

Approval of new type of Lv cable 240CU4XQZ to meet the required cable rating in duct and the associated delays to the project if approval is not completed in a timely manner

1.4 Assumptions

This estimate is based on replacement of aging 300AL3 PAL (N)Z/ SAC in the Macquarie Park region as noted above.

The design for the replacement of consac cable in the Macquarie Park 2 is based on the scout database documentation as at the 26/3/10. Any variation of Energy Australia assets in the proposed affected area including additional Customer dedicated Lv connection points which is documented after that date will be treated as a variation of the project and will attract additional cost

The allowance for civil works is based on CCL negotiating a schedule of rates contract with the nominated cable laying contractor.

The ducts shown on the GIS and planned for use in this project are usable, serviceable and continuous. That all cables can be installed in the existing ducts.



Continuous access during construction.

A sufficient work area is available for jointing works, etc.

No allowance has been made for inclement weather.

There are no industrial issues.

All required sign-offs shall be obtained from the appropriate person (see clause 5) within 7 days of submission. Any delay may incur an increase in time and/or cost.

Works shall be in accordance with Network & Australian Standards.

Excavation and trenching to install cable and conduits can be within Energy Australia’s alignment where practical. No allowance has been made to change the proposed route in the event obstructions from other utilities or site services are encountered during trenching work or for extra depth.

The Contractor performs the the requirement of the contract

Commitment of sufficient resources to undertake the works in all phases of the project

1.5 Project Constraints

Current constraints on this project on this project include

Availability of resources for the different phases The proposed time to complete the works for commissioning

Limitation of funding for this type of works

Australian & Energy Australia standards and regulations for design, construction and contracts

1.6 Project outcomes

If project is completed as outline the scope document the following benefits would be delivered to Energy Australia

Increase reliability of a aging asset with the removal of T joints and installation of new cables

Increase safety to field staff and operators with the use of insulated turrets

Increase in flexibility of switching with the use of 3 way turrets



A2. Project Time Management

2 KEY MILESTONES

Milestone No.

Milestone Description Deliverables descriptions Estimated Delivery Date

1 Concept Project brief

Business case (if required)

Scope statement

1st july 2010

2 development Designs

Specifications

contracts

30th August 2010

3 implement Complete construction

Commission items

27th November 2011

4 finalisation Project completion report

Project sign off

Post implementation review

1st February 2012

2.1 Project Schedule

The Bulk Cable Laying by Zone Development and Contract Cable Laying is expected to take 12 months to complete. (i.e. ZD would like works to start August 2010) NB that works by CCL cannot begin immediately and take at least 1 month after issue of an NPA before a Contract is established.

Field Services to complete their works by October 2011 as per Field Services- Project Offer.

This project schedule is based on project authority being issued to us by July 2010.

2.2 Schedule Details

Milestone 1 - concept

No Activity Effort Target Completion Date

Dependency Completed by

Complete Y/N

1.1 Project brief 30D Fri 10/04/09

1.2 Scope statement 23D Mon 13/04/09 FS1.1

1.3 Business case 16D Thu 14/05/09 FS1.2

1.4 approval 19D Wed 01/07/09 FS1.3

Milestone 2 - development



Complete Y/N

2.1 design 24D Tue 04/08/09 FS1.4

2.2 specifications 7D Fri 10/07/09 FS1.4

2.3 obtain feedback / input on the design

10D Tue 18/08/09 FS2.1

2.4 Handover designs to field services north

4D Mon 24/08/09 FS2.3



2.5 Send approvals and notices 3D Fri 21/08/09 SS2.4

Milestone 3 - implement



Complete Y/N

3.1 Resource contractors 3D Fri 21/08/09 FS2.4

3.2 Pre works (design handover) 18D Wed 16/09/09 FS3.1

3.3 Engage surveyor to complete survey of site

1D Thu 17/09/09 FS3.2

3.4 Review estimates 1D Thu 17/09/09 FS3.2

3.5 Award contract (CCL) 2D Mon 21/09/09 FS3.4

3.6 Complete excavation (CCL) 30D Mon 02/11/09 FS3.5

3.7 Install cable (CCL) 7D Wed 11/11/09 FS3.6

3.8 Field service north to complete turret installation & terminations at the kiosks

12D Fri 27/11/09

FS3.7

Milestone 4 - finalisation



Complete Y/N

4.1 Field service north to complete cut outs

2D Fri 13/11/09

SS3.8

4.2 EA operator to complete switching and make safe for the field staff

2D Tue 01/12/09 FS3.8

4.3 Field service north to complete pre commissioning tests

3D Fri 04/12/09

FS4.2

4.4 Field service north to complete commissioning joints

4D Mon 07/12/09

SS4.3

4.5 Field service north to complete post commission test

2D Wed 09/12/09

FS4.4

4.6 Contractors complete all backfill and temporary restatement of footways and grass area

5D Wed 16/12/09

FS4.5

4.7 Contract cable laying to inspect site for completion

Thu 17/12/09

FS4.6

4.8 Contract cable laying to completion certificate

1D Fri 18/12/09

FS4.7

4.9 Contract cable laying to completion final restatement of council asset

1D Mon 21/12/09

FS4.8

4.10

Zone development to issue final sign off

1D Tue 22/12/09

FS4.9

4.11

Zone development to complete final revenue

1D Wed 23/12/09

FS4.10



A3. Budget

3 Project Budget

The estimated cost to complete works as detailed in the scope of this project offer is

$4,995,026.19. The cost includes some project contingencies as indicated. This price

includes an estimate of $472,926 for works by Field Services.

field services north

allowance cost

terminate Lv at sub 13 $10,000.00 $130,000.00

install new turret 16 $10,000.00 $160,000.00

complete Lv joints 6 $10,000.00 $60,000.00

remove & install ugoh 2 $20,000.00 $40,000.00 remove & install new pole 1 $15,000.00 $15,000.00

t/c 80 $78.00 $6240.00

$5,000.00 $10,000.00

$390,000.00

project manage 15% 1500% $61,686.00

field services total $472,926.00

Contract cable laying

reo $650,000.00

ccl $78,964.00

mat $256,033.00

contractor 1,428,776.65

CCL $2,413,773.65

Surveyor

m cost

$25 per metre 1810 $45,250.00

Zone development

design & pm 4% of cost 400.00% $114,810.55

Sub total $3,046,760.20

contingency 20% 2000% $609,352.04

total $3,656,112.24



3.1 Field Services – Component

Field Services – North have submitted a Project Offer document for their portion of the

design and construction work. The estimated cost for FS-N works is $448,500 and the

completion date is 2 months after bulk cable laying.

3.2 Potential savings

Potential savings may be achieved by

Utilization of the existing EA duct system which is subject to suitability

Coordination of field services activities with contract Cable Laying concerning to the installation of new Turrets, removal of old turrets and connection as well as removal of old cables at the existing kiosks. Potential savings can be in the reduced number of return to site for field staff and the total number of jointbays required to be excavated for the Lv changeover (e.g. minimise the re-excavation of jointbays at kiosks and at old turrets)

Contract cable laying management of traffic management costs

3.3 Ongoing Impact

Area Impacted Ongoing Impact Ongoing Resources

Handover

Requirement

Insufficient field staff allocated to this project

Increased costs and milestones not being met

Field services Insure sufficient resources are allocated to the project to meet the millstones

Latent conditions on site

May have impact on the costs and milestones not being met


Insure sufficient resources are allocated to the project to meet the millstones

Materials not available for the start of the project

May have impact on the costs and milestones not being met


Insure sufficient lead times are given to order the materials

(forecasting required materials)



A4. Quality of deliverables

4 Deliverables

Milestone No.

Deliverable Requirement Control Measure Area Responsible

1 Project brief Meeting with stakeholders

Produce project brief documents

Documents to be review by Branch manager

Project manager zone development

1 Scope statement Produce scope to meet the project brief requirement

Monitor to insure scope is completed on time and to requirements


2 Designs Produce Designs to meet the project scope requirements


2 contracts To be issued to contractors to commence works

Contracts to be in line with the standard order deed

Manager contract cable laying

3 Complete Construction (CCL)

All excavating and cable installation to be completed

Project officer Contract cable laying to monitor progress


3 Complete construction field service north

Install and terminate

at new turrets . Install and terminate and

at the kiosks

Project to be handed over from contract cable laying after construction has been completed

Contract cable laying and field services north

3 Commission items Arrange cut offs and terminate commissioning joints

Project manager to monitor field services north to ensure resources are located


4 Project completion report

to monitor Contractor complete works as per contract


4 Project sign off

Reports are sent on a regular bases and when all works and costs have been finaliszed sign off document is sent

Monitor sap and monitor stalkholders


4.1 Quality

Regular inspections are to be undertaken by the project manager zone development and the contractor cable laying project officer to insure works are completed to the scope document and compare with EA as well as Australian standards. Any non conformance discovered are to be reported via the project manager but may require clarification of the technical issues which may be discussed with the contractors consultants. For Project quality plan see attachment 17 ref 8.17



A5. RISKS Management

5 Risks

The following issues have been identified as specific risks to the project.

Risk Impact Probability Risk

Level

Mitigation

Strategy

Contingency

Cost / Time

Supply of Cable

185CU1XQZ &

240CU4XQZ (not

standard cable

type)

Major possible Medium

Early issue of

NPA to allow

cable purchase

3 Months for delivery

of cable.and subject

to final cable approval

Tender Price of

Civil Works

exceeding

budget

Moderate Unlikely Low

The Contractor

may accept these

works under a

Schedule of

Rates.

Nil

Inclement

Weather &

Industrial action

Moderate Possible

Medium Nil

$10k delay / day plus

one day delay

Finding rock

during

excavation

Moderate Possible Medium Carry out

required work.

Extra $1,010,649

above what is in

estimated

Existing Ducts

are not damaged Moderate Possible Medium

Carry out repair

work or install

new ducts

Not Known at project

offer stage.

Field Service

staff not

available

Moderate Possible Medium Nil Not known at Project

offer stage

Note: Our project scope report has allowed for a 20% contingency Funds and no allowance

of variation of Time.



The level of risk has been assessed based on the following criteria:

Level of Risk

Impact / Probability

1 – Probable 2 – Possible 3 – Unlikely

1 – Major Excessive High Medium

2 – Moderate High Medium Low

3 – Minor Medium Low Modest

A6. Communications , monitoring and Control

6 PROJECT CONTROL GROUP

The Project Control Group (PCG) will provide the overall reporting and directing function for the project and will consist of the following staff;

Name Section Title

To be advised System Planning & Regulation Division

Planning Officer

To be advised Field Services - North Project Manager

David King Zone Development Section Design Officer

Gary Keedle Zone Development Section Project Director

6.1 Project Organisational Structure

The Project Organisation Structure will utilise resources from the following groups. The Zone Development Section will provide the Project Management for the cable laying and line joints. Field Services will provide the Project Management for the other works associated with the project including commissioning.

Name Section Title

Gary Keedle Zone Development Project Director

David King Zone Development Design Officer

Evan Partridge Contract Cable Laying Project Officer

TBA Underground Jointers TBA

Syd Williams Surveyors TBA

Kirsten Cowley Environmental Services TBA

TBA Electrical HV Testing TBA

For typical work breakdown structure see attachment 16 ref 8.16



6.2 Governance

For the Roles and responsibilities of key stalk holders, see attachment 2 ref 8.2

6.3 Communications plan

Stakeholder What do they need? What form? How often? Who will organise this?

Field services north scheduler

To allocate materials and resources

Attachment 5 One off Project manager

Field services north plannerr

To allocate resources Attachment 9 One off Project manager

Construction contractors

Contracts to start work Standard contract

One off Contract Cable layer project manager

Construction contractors

Contracts completion certificate

Attachment 4 One off Contract Cable layer project manager

Stores branch To obtain materials Attachement 6 As required Field services north project managerand for cables and ducts CCL representative

System planning

Scope docment outlining the proposed works

Standard scope document

One of Project manager

System planning

Monthly reports of progress and costings

Attachement 7 One a month until project is completed

Zone development

Zone development

Approval of funding to proceed with works

Signed of scope document

One off System planning if over $1 m

6.4 Variations

All variations raised by the Project Manager that are greater than (>) 5% or $50,000 of the

total project value will be documented and submitted to EGM-DO&R or their delegate for

approval prior to proceeding provided that the variation plus other approved expenditure is

less than $5M. For standard variation sheet see attachment 12 refs 8.12 and for variations

requiring network approval see attachment 13 refs 8.13

6.5 Project Progress Reporting

The Project Manager will provide monthly reports covering progress to milestones, risks,

variations, issues and finances if requested. For standard reporting document, See

attachment 7 ref 8.7 for additional information



6.6 Finalisation

The Project Director of Distribution Contracts Branch will be responsible for project close out reports. For standard close out document see attachment 8 ref 8.8 for additional information

7 Project Procurement

7.1 Period Contracts

The following equipment/ services will be procured under existing period contracts

PVC Conduits and Bends Key Plastics

185CU1XQZ Olex Cables

240CU4XQZ (non standard cable type) Olex Cables

Civil Works CCL Contractor

Others as required by Field Services

See attachment 6 ref 8.6 for additional information

7.2 Procurement

Procurement other than the period contracts may be required for works under the control of

Field Services.

7.3 Procurement Responsibilities

For procurement responsibilities of equipment see attachment 3 ref 8.3



PROJECT ESTIMATE REPORT – SIGN OFF Project Scope Report 415V Consac Cable Replacement Macquarie Park stage 2

TOTAL Completion

Date

COST ESTIMATE TOTAL:

$3,656,112.24

NPA is to be received before

proposed dates can be scheduled

Bulk Cable Laying (CCL) $1,428,776

Materials (CCL&ZD) $256,034

Permanent Reinstatement $ 650,000

CCL PM and Lab $ 650,000

ZD PM and Lab $114,810

Survey PM and Lab 45,250

Field Service North Materials & lab

$472,926 2 months for

commissioning after bulk cable laying

Contingency (20%) $609,352

8 APPENDIX



8.1 Attachment 1



8.2 Attachment 2 Responsibilities of Key Project Stalk holders

Network Development Manager The Network Development Manager is the Client Representative for internal projects and has overall responsibility for the project including the resolution of any high level priority, resourcing, and financing problems the project may encounter. The Network Development Manager is responsible for: -

Providing the overall business direction of the project;

Acting as Chairman of Project Steering Committee meetings;

Resolving any major issues which may arise between Steering Committee meetings; and

Ensuring EnergyAustralia brings the necessary degree of commitment to the project. The Network Representative will report to the EnergyAustralia Executive and Board of Directors, and seek guidance from the Steering Committee regarding the project.

Project Manager The Project Manager is responsible and accountable for the day-to-day running, overall management, and successful delivery of the project. The project manager will ensure that the project delivers the agreed outcomes within the agreed timeframe, and the project operates within the approved budget limits. He/she will be extensively involved in all project phases until successful commissioning, acceptance, and handover is achieved. He/she will liaise closely with the Client Representative, the Project Sponsor if there is one. The Project Manager is responsible for: -

Preparing and maintaining the Project Plan and Project Schedule ;

Managing the project in accordance with the contract or project requirements;

Managing the allocation of resources to the project at the commencement of the project;

Coordinating the Community Consultation Process including Customer Service Division, Corporate Division’s Communication and Public Affairs and Enerserve’s Environmental Services

Overseeing and directing all of the activities of the project and Project Team including all field staff that have been allocated to the project;

Directly managing the appointed external contractors and consultants to the project;

Chair meetings with design staff and design consultants allocated to the project;

Co-ordination of designs to suit programme milestones;

Prepare budget and monitor actual expenditure against estimates via a work breakdown structure;

Monitor forecast cost to complete based on actual expenditure and commitments;

Monitoring project progress against an established baseline project schedule;

Managing project scope and variations;

Undertaking project tasks as allocated;

Preparation of site specific safety and environmental plans including audit schedules for the project (generally part of conditions of consent or approval from an Approving Authority);

Providing written monthly project status reports; and

Alerting the Client Representative and/or Principal’s Representative or Superintendent or Superintendent Representative to any major issues that are likely to affect the Project, and seek their quick resolution.



Project Engineer The Project Engineer has the responsibility for: -

Reporting to the Senior Program Manager for defined responsibilities and performance;

Providing support to the Project Manager on any project related matters at the direction of the Project Manager;

Reporting to normal functional manager for administrative matters.

Design Development Manager The Design Development Manager is responsible for: -

Reporting to the Project Manager for defined responsibilities and performances;

Providing regular direction and input to the Design team;

Project specific equipment specifications;

Participate in tender evaluation panels as required;

Liaising with the Network Development Manager in conjunction with the Project Manager, to ensure the design meets the project requirements;


Electrical Design Manager The Electrical Design Manager has the responsibility for: -

Reporting to and being accountable to the Project Manager for defined responsibilities and performance;

Providing support to the Project Manager on matters affecting the electrical infrastructure for the project;

Providing estimates of design hours required as requested by the Project Manager;

Providing a detailed Control and Protection Brief to the Design team;


Construction Manager The Construction Manager has the responsibility for: -


Providing support to the Project Manager on matters affecting the construction work for the project ;

Supporting the Project Manager by supervising construction contracts where established;

Liaising with the Design Development Manager to resolve on site design issues;

Providing estimates of expenditure and financial commitments construction work as requested by the Project Manager;


Clerk of Works The Clerk of Works assists the Project Manager and has responsibility for: -

Reporting to and being accountable to the Construction Manager for defined responsibilities and performance;



Preparing the civil and building contract in accordance with the specification;

Issuing letters of acceptance, as required, for the civil and building contract;

Negotiating commercial conditions the civil and building contract;

Assisting the Project Manager with negotiations of variations to the civil and building contract.

Providing support to the Project Manager on matters affecting the civil and building construction work for the project ;


Field Services Substations Superintendent The Field Services Substations Superintendent is responsible for: -

Reporting to the Project Manager for defined responsibilities and performance;

Managing electrical staff and contractors;

Supporting the Project Manager and Electrical Design Manager with electrical procurement contracts, eg by supervising contracts where established;

Achieving time, budget, and quality targets for Enerserve provided services;

Equipment procurement when not otherwise covered by contracts;

Reporting to the normal functional manager on administrative matters.

Commissioning Manager The Commissioning Manager has the responsibility for: -


Providing support to the Project Manager on matters affecting the commissioning of the electrical infrastructure for the project;

Providing estimates of expenditure and financial commitments for commissioning work as requested by the Project Manager;


Schedule and Controls Officer The Schedule and Controls Officer assists the Project Manager and has responsibility for: -

Establishing and maintaining the project budgets and accounting records;

Maintaining the project cost control system for the project;

Monitoring expenditure against each commitment on the project;

Establishing and maintaining an effective contract administrative system for contractors and suppliers;

Preparing monthly project status and financial reports for the Project Manager and for management;

Preparing purchase orders for all approved contractors, suppliers, and consultants in accordance with the purchasing procedures;

Processing all progress payments for contractors, consultants, and suppliers;

Creating and maintaining the project schedule.



8.3 Attachment 3 MP PROCUREMENT RESPONSIBILITIES GUIDE

Major Equipment Item Via Procurement Responsibility

Wallsend

Procurement Responsibility

Sydney

Power Transformers

Earthing Transformers

Period

Orders

Specifying Engineer

Procurement – Distribution

Equipment

Darko Stevanovic

Same as Wallsend

High Voltage Circuit Breakers

Disconnectors (Post Insulators

& steelwork for disconnectors)

Earth Switches

High Voltage Switchboards

Control & Protection Relays

SCADA

Period

Orders

Project Officer

Procurement – Distribution

Equipment

Peter Turrin

Same as Wallsend

Auxiliary Transformers Stockline Logistics Logistics

Surge Arresters

Batteries and Battery

Chargers

Stockline Logistics Logistics

Steelwork Manu.

in-house

Supervisor

Transformer Services

Greg Jamieson

Superintendent

Workshop Services

Cesare Chiodo

11kV Switch for AF Plant Unknown Engineering Consultant

Overhead Design

Robert Knowles

Unknown.

Coupling Cell Parts

Concrete Tub

Housing

Steelwork

Quotatio

n

Engineering Officer

Substations

Rick McInnes

Unknown

DC Distribution Boards Manu.

in-house

Superintendent

Workshop Services

Cesare Chiodo

Same as Wallsend

AC Distribution Boards Quotatio

n

Project Manager

Unknown

Control & Protection

Cubicles/Panels

Period

Order

Engineering Officer

Protection Design

Phil Weir

Engineering Officer

Electrical Design

Peter Ross

Revenue Metering Panel Manu.

in-house

Superintendent

Workshop Services

Cesare Chiodo

Unknown

Voltage Regulation Panel Various Engineering Officer

Substations

Rick McInnes

Superintendent

Workshop Services

Cesare Chiodo

Voltage Regulation Relays Period

Order

Engineering Officer

Substations

Rick McInnes

Superintendent

Voltage Regulation

Phil Gallop

OPGW/Fibre Option Cable

Aluminium Busbar Quotatio

n

Field Coordinator


Peter Mateer

Project Manager



Equipment Item Via Procurement Responsibility

Wallsend

Procurement Responsibility

Sydney

Aluminium Busbar Fittings Quotatio

n

Field Coordinator


Peter Mateer

Field Coordinator

Substations

John Stacpoole

Overhead terminations/fittings

to disconnector and surge

arrestors

Portfolio Manager

Construction

John Marselos

Supervisor

Transmission

Bob Philliponi

11kV Cables (Transformer

Tails) and jointing &

termination kits.

Engineering Consultant

Overhead Design

Robert Knowles

Project Coordinator

Transmission

Peter Savage

11kV Feeder Cables and

jointing & termination kits.

Engineering Officer

Field Services

Allan Dorrington

Unknown

100A 3ph Outlets Unknown Supervisor


Greg Jamieson

Unknown

Termination Structures -

Concrete Pole

Period

Orders

Engineer

Overhead Design

Greg Ford

Unknown

Termination Structures -

Concrete Pole, Steelwork

Manu.

in-house

Engineering Officer

Substations

Rick McInnes

Unknown

Earth Mats & Earthing

Equipment

Unknown Engineering Officer

Substations

Rick McInnes

Unknown

AF Plant Quotatio

n

Design Engineer

Substations

Ross Smith

Unknown.



8.4 Attachment 4 CERTIFICATE OF PRACTICAL COMPLETION

CERTIFICATE OF PRACTICAL COMPLETION

Project

Contract No. Project No.

Contractor

This is to certify: The whole Works/Separable Part *________ reached Practical Completion on ___/___/___ Minor omissions and defects listed on the attached sheet shall be completed within ______ days of the date of this Certificate of Practical Completion. Pursuant to the Provisions of Clause ________ of the General Conditions of Contract __________ the defects liability period for the whole Works/Separable Part * ____ commenced on ___/___/___. * Cross out whichever is not applicable.

Signed: Project Manager

Date



8.5 Attachment 5 REQUEST FOR PROVISION OF FIELD SERVICES RESOURCES

To: Planner (Enerserve – Field Services) FIELD SERVICES AREA

East Central Coast

REQUEST FOR PROVISION OF FIELD SERVICES RESOURCES North Newcastle

South

Request Type: Forecast only at this stage Confirmed Details

Project Name: Proj Trak No.:

DNP / SNP No.:

WBS No. Project Code :

Biz Case :

Scope of Works :

Project discussed with the following FS staff

Reason for Doing Job:

Field Services Resources Requested: I/O Number Timeframe (days /

wks) * Scope of Works / Comment Date Critical Y / N

Subs Technicians

UG Cable Jointers

OH Lineworkers

Other

Requested by: Attachments:

Name: DNP/SNP Disconnect / Reconnect Orders

(Cut-outs)

Position: List of all relevant drawing and

materials. Survey plans

Ph: Long lead time items ordered EIA

Mobile: Projects Contact list Risk Assessment Table

Date : * GANTT Chart / Schedule of

Dates Correspondence / conditions

relevant to

construction



8.6 Attachment 6 PROJECT PROCUREMENT PLAN

Project Name: Project Number: Key materials and services required to be procured are described below. Materials:

Description Procurement method

Period contract details

Responsibility for

procurement

Date required

Lead time

Procurement plan

required?

1

2

3

4

5

6

7

8

9

10

Services (contractors and consultants):

Description Responsibility for procurement

Period required

Lead time Procurement plan required?

1

2

3

4



8.7 Attachment 7 Zone development Project management monthly report



8.8 Attachment 8 Project Close out Report



8.9 Attachment 9 Request for Provision of tech service Resources



8.10 Attachment 10 Proposed Gantt Chart



8.11 Attachment 11 Network diagram



8.12 Attachment 12 Variation orders



8.13 Attachment 13 Variation orders requiring network approval



8.14 Attachment 14 Variation orders Register



8.15 Attachment 15 Project Management Process for Delivery



8.16 Attachment 16 Typical work breakdown structure



8.17 Attachment 17 Typical Project quality Plan



8.18 Attachment 18 Proposed Designs