project modifications - ccdr-n.pt

Rules and procedures for project modifications and revision of financing decision – User Guide to fill in the form for project modification. JTS – April 2012 1

Rules and procedures regarding project modifications and revision of financing decisions

User Guide to fill in the form for project modification

INVESTING IN OUR COMMON FUTURE


Summary A.01 - Modification of approved projects : general principles ....................................................................... 3

A.02 - Whom is doing what with the management of the request for modification? ...................................... 7

A.03 - How to install the modification form? ................................................................................................ 9

A.04 - The form for modification request : général structure....................................................................... 11

B - The form for modification claim ....................................................................................................... 13

B.01 - Modifications regarding adminsitrative data .................................................................................... 14

B.02 - Modification on basic information amendment claim contextualisation............................................ 16

B.03 - Modifications regarding the partnership composition....................................................................... 19

B.04 - Modification du plan de travail ........................................................................................................ 21

B.05 - Modifications on the organisation and the functionning of the partnership ...................................... 22

B.06 - Modifications on the communication plan ....................................................................................... 24

B.07 - Modifications on budget .................................................................................................................. 25

B.08 - Modification of the outputs and results indicators ........................................................................... 30

B.09 - Modification of the annexes ............................................................................................................ 31

B.10 - Others functionalities of the form for modification ........................................................................... 32

C - Making the request for modification available on the pcc and communication of the decision .......... 37

C.01 - Make the revision claim form available for the JTS ........................................................................... 38

C.02 - Communication of the decision regarding the request for revision .................................................... 39


A.01 - MODIFICATION OF APPROVED PROJECTS : GENERAL PRINCIPLES

The selection process for operations to be financed by the Atlantic Area Programme is set out in the Programme Technical Assessment Guidelines (August 2008). The selection criteria have been approved by the Monitoring Committee (MC). These criteria are rigorously defined and made available to applicants in each call for projects. Approval decision process are taken by the MC taking due account of the project rankings against the selection criteria. In order to avoid misrepresentation of financing decisions, operations should be implemented in accordance with the terms and conditions set out in the subsidy contract. Projects should conform to the main characteristics and work plan set out in the grant application, as the selection criteria were applied to the information provided by applicants in the application. Thus, as a general rule, project objectives, working plans, partnership composition and budgetary lines should not be modified. However there will be occasions where there are new circumstances surrounding projects which differ from those against which the selection criteria were applied and subsequent approval was granted by the MC. Sound physical and financial management therefore, sometimes demands appropriate modifications in the interests of achieving work plans which are coherent with the principle of maximising public benefits from the projects. The dynamics of the project and its implementation, and management contingencies often require adaptive measures to ensure compliance with contractual obligations and the Programme rules. This guide aims to present the modalities / procedures for submitting requests for amendment of the Subsidy Contract.

GENERAL PRINCIPLES GOVERNING FOR AMENDMENT OF THE PROJECT

- Changes are allowed in exceptional circumstances.

- Modifications that compromise the positioning of the concerned operations against the selection criteria that informed the basis of the corresponding financing decisions will not be accepted. Only modifications which would have had no impact on the financing decision will be considered.

- ONLY the Lead Partner may submit to the JTS a project revision proposals.

- At the Lead Partner request, the electronic form for project modifications will be made available via the Platform for Collaborative Communication (PCC), within the section specific to the project in the directory "Project Revision" / "Blank Form".

- All the requests for modification are done through this electronic form.

- all the modifications must be authorized, prior to their implementation, by the Managing Authority/Joint technical Secretariat or the Monitoring Committee, according to the Rules and procedures concerning project modifications and the revision of financing decisions.

- The request for modification must be sent to the JTS, by the Lead Partner via the Platform for Collaborative Communication (PCC) within the section specific to the project in the directory "Project Revision" / "Revision Claim".

- After being analysed by the JTS, and eventually corrected, the project modification request will be submitted to the Monitoring Committee (MC), accordingly to decision rules, for information or approval. After closing the MC consultation by written procedure (which have the duration of one week in the case of simple information or two weeks when a formal decision is required), the JTS communicate to partnership the decision trough the PCC.

- In the cases where the project modification has implications in some article of the subsidy contract, it will be prepared an addenda which shall be signed by both counterparts (the Lead Partner and the Managing Authority)



TYPES OF POSSIBLE MODIFICATIONS The table below summarizes the types of possible project modifications during the implementation period.

Modifications that can be requested Type of modifications

Administrative Modifications Regarding modifications: . Identification of the persons mentioned as legal representative, contact person or financial responsible. . The working and documents languages adopted. This kind of modifications may be proposed trough execution report forms, with the exception of the denomination, the legal statute and region of the beneficiaries. Alterations to the denomination, the legal statute and the region of origin of the beneficiaries may have implications on the contractual framing or require the revision of contractual documentation. This kind of administrative amendment requires the consideration of a modification procedure via the project modification form addressed to the JTS. The change of legal representative or partner organizations for the lead organization must be accompanied by relevant documentary evidences. Documents to be attached in certain circumstances (section 8): - Order appointing a new legal representative. -Document justifying a modification of the entity denomination, their legal statute or their located region. -Addenda to the subsidy contract in case of modification of the entity denomination. Note: All annexes shall be attached in PDF format within the section 8 of the project modification form.

Modifications on partnership composition

Those changes regard the withdraw, the substitution or addition of new partners, including modifications concerning associated partners. Notes: (1) Such change has of course other consequences for the organization's work program and budget allocation. (2) The substitution of a partner means that a partner will be marked as withdraw (maintaining their original order number ) and a new partner (with a new order number) will be included in the partnership. Documents to be attached in certain circumstances (section 8): - Co-financing declaration of a new partner (Note: the lead partner has a specific model). -Document justifying a modification of the entity denomination, their legal statute or their located region. -Disclaimer of eventual resigned partner. - Co-financing declaration of a new external financer. -Addenda to the subsidy contract



Modifications regarding the work plan

These include changes relating to: . Activities of the work plan or action constituting each activity. . Contents of activities or actions. . Inclusion of new activities or actions. . Withdraw of activities or actions. . Partners involved in the activities and the type of responsibility. . Expected results, indicators for monitoring the actions or communications related activities. . Schedule for the implementation of the activities. . The budget of the activities that will also mean a change in the "Budget" section of the form. . Extensions to the conclusion date of the project Note: The participation on meetings/events outside the Atlantic Area shall be identified in the description of the concerned operational activity. WARNING : The Lead Partner must be careful not to propose modifications of the work plan channelling to a change of the nature of the project itself as it was originally selected by the Monitoring Committee.

Changes in the organization and functioning of the partnership

These include changes resulting from changes within the partnership and regarding to: . The internal organization of the partnership or a possible adjustment of its internal organization. . Information regarding the core business activities, skills, transnational experience and added value of partner participation.

Changes on the communication plan These include changes regarding: . The general organization of the communication plan. . Description of certain activities of the communication plan.

Changes on budget These changes can affect all components of the budget, external financers, expenses and resources. Transfers between budget line items are subject to certain rules that will be addressed in a separate section of this guide. The changes requested will not: . Cause an increase in the contribution Community. . Aim for a transfer between budget categories to offset expenditure having been cancelled due to irregularities. Documents to be attached in certain circumstances (section 8): - Co-financing declaration of partners which has change their global budget. (Note: the lead partner has a specific model).

Changes on indicators on results and outputs

These include changes on output indicators and / or results. These changes may be consecutive to changes in the work program.

Changes on the annexes This regards the adding of documents considered as evidence for changes requested

ATTENTION:

In section D you found the templates concerning declarations that shall be submitted, in certain circumstances, within the project modification proposal.



HOW MANY REQUESTS FOR CHANGES MAY BE INTRODUCED TO DURING THE IMPLEMENTATION OF THE PROJECT?

The subsidy contract signed between the Lead Partner and the Managing Authority does not mention a limit on the number of possible changes. It is ESSENTIAL that any request for modification is made before the availability of the execution report form in order so that it can take into account the changes requested and accepted. To avoid multiple requests for changes, you should submit only one request for changes between each period of execution report. To maintain an overview of the project implementation, it is recommended that Lead Partners and all partners to make a point annually on the conditions of implementation of the project and make a global request for changes including all the adjustments that may be necessary. Nevertheless, the principle of PRIOR request should be respected. If a request for changes must be done before the annual review, it is necessary to introduce the request for changes BEFORE the possible implementation of such modification. The process for modification request, in addition to the general principles defined previously, follows a logic of management involving one or more structures of program management. All changes shall be introduced through the application form for modifications. However it is possible to propose administrative modifications trough the project report forms. The table below resume the rules established by the Monitoring Committee (MC) concerning the competencies for decision. However, the MC reserves the right to come back over decisions delegated on the Lead Partner or the Joint Technical Secretariat. In situations where the competency to decide remains on the MC, approval are made by written consultation, on two weeks delay. In situations where by delegation the decision is a competency of the Lead Partner or the Joint Technical Secretariat, an information is formally sent to the MC. No procedure of formal approval is required. However, the MC, may pronounce, in a one week delay, about the project modifications submitted.


A.02 - WHOM IS DOING WHAT WITH THE MANAGEMENT OF THE REQUEST FOR MODIFICATION?

RESUME OF COMPETENCIES FOR THE REVISION OF FINANCING DECISIONS

Type of amendment Responsible Tool

LP JTS MC RE FDAC

Administrative data (except denomination, legal statute and region) X X X

Legal representative, contact person and financial representative X X X

Internal planning without implications for the working plans X X

Alterations to the timetable of operational activities where there is no change to the

project duration, completion date or the budget X X

Denomination, legal status and region of origin X X

Substitution of partners with no impact on the participation of the Programme

Member-states X X

Substitution of partners impacting on the participation of the Programme Member-

states X X

Alterations to the timetable of operational activities impacting on the budget but

without impacts on the project duration or completion date X X

Extensions to project winding-up X X

Alterations to the content of activities X X

Inclusion of new activities within the timetable for implementation X X

Inclusion of new activities with a delay in the timetable for the project winding-up X X

Reduction of project activities X X

Reallocation of functions and responsibilities on operational activities. X X

Extensions to the timetable of communication activities without impacts on the

project duration or completion date X X

Alterations to the content, participants and target populations of communication

actions X X

Redistribution of expenditure headings attributable to a partner involving variations

under 10% of the total amount of its initial budget, up to 20.000 € X X

Redistribution of resources between beneficiaries involving, for each one, variations

of 10% or less of its initial budget X X

Redistribution of expenditure headings attributable to a partner involving variations

between 10% and 20% of the total amount of its initial budget, up to 40.000 € X X

Redistribution of resources between beneficiaries involving variations of over 10%

but not exceeding 20% of its initial budget X X

Redistribution of expenditure headings attributable to beneficiary involving

variations of over 20% of the total amount of its initial budget. X X

Redistribution of resources between beneficiaries involving variations of over 20%

of its initial budget X X


A.02 - WHOM IS DOING WHAT WITH THE MANAGEMENT OF THE REQUEST FOR MODIFICATION?

Notes:

Code Description

LP Lead partner

JTS Joint Technical Secretariat

MC Monitoring Committee

RE Report execution form

FDAC Financing decision amendments claim


A.03 - HOW TO INSTALL THE MODIFICATION FORM?

Availability of the modification form on the PCC The Lead Partner informs the Joint Technical Secretariat by email that of his wish to make a modification. The Joint Technical Secretariat provides the Lead Partner with the electronic of modification request in the specific field of the PCC. The form is in the section "Project revision" / "Blank Forms."


A.03 - HOW TO INSTALL THE MODIFICATION FORM?

Save the file of the modification form on your computer

The modification form is in a zipped executable file which the name’s structure is: AA_«Project Acronym »_REV_«Nº».exe Click on the zipped file and select “extract”

You obtain the implementation report form at project / operation scale. The name’s structure is: AA_«Project Acronym »_REV_«Nº».accdr Note : The execution report and payment claim forms run under Microsoft Access 2007. If you have not Microsoft Access 2007 on your PC, please refer to the freeware tool provided by Microsoft that you can download from: http://www.microsoft.com/downloads/details.aspx?familyid=d9ae78d9-9dc6-4b38-9fa6-2c745a175aed&displaylang=en Access 2007 Runtime is a rich freeware platform enabling to run Access 2007 applications by which you can run all Atlantic Area electronic forms without a full installation of Access 2007.

http://www.microsoft.com/downloads/details.aspx?familyid=d9ae78d9-9dc6-4b38-9fa6-2c745a175aed&displaylang=en

http://www.microsoft.com/downloads/details.aspx?familyid=d9ae78d9-9dc6-4b38-9fa6-2c745a175aed&displaylang=en


A.04 - THE FORM FOR MODIFICATION REQUEST : GENERAL STRUCTURE

Presentation of the general structure of the form regarding the operation / project in its entirety The amendment form is divided into 8 sections allowing you to request changes to some elements of the project as approved by the Monitoring Committee

Some rules on how to work with the form:

To EXIT the form, ALWAYS return to the home page and click on Exit

To ACCESS a section, click on the number of the corresponding section To UNDO the last input click on ESC

The data inserted in a section is automatically saved when you exit the page

To EXIT a section, click on Close or the “x” in the upper right hand corner of the screen

On each page HELP is available. This help allows you to permanently access advice related to what should be filled in for the different fields that appear on the page of the screen.


A.04 - THE FORM FOR MODIFICATION REQUEST : GENERAL STRUCTURE

Each screen form is organized to display for recording, the initial data approved when signing the subsidy contract or any amendments approved, the cumulated column corresponds to earlier updating. When you tick the field "Revision" the column "Revised" becomes active. Below is an example of the change for the indicators on outputs and results.

Example of a screen on budget modification


B - THE FORM FOR MODIFICATION CLAIM


B.01 - MODIFICATIONS REGARDING ADMINSITRATIVE DATA

The section 1 allows: - to display the changes related mainly to administrative information and, - to attach the PDF document signed by the Lead Partner introducing this request for modification.

To generate such declaration you must go on Print revision proposal

And then click on the Print amendment claim declaration button


B.01 - MODIFICATIONS REGARDING ADMINSITRATIVE DATA

You must, first, specify the nature of the changes concerning the SECTION 1. To do you must tick the boxes corresponding to the items which are subject to modifications. The corresponding fields on the form becomes active (white) and are then available for edition.

WARNING Any request for modification must be explained and justified. You must, therefore, provide all necessary explanations in the "Contextualization and explanation of the revision claim”. You will indicate the date of request in the corresponding field.

You must specify whether the request is made: - At the initiative of Lead Partner or - On request of the Managing Authority / Joint Technical Secretariat, - On request of the Monitoring Committee.


B.02 - MODIFICATION ON BASIC INFORMATION AMENDMENT CLAIM CONTEXTUALISATION

Modification of the beginning and the end dates of project WARNING The modification of the end date of the project may affect the overall duration of the project and sometimes switching a financial amounts from one year to the next budgetary year. This change on the dates has, in most cases, a consequence on a necessary modification of the work plan and the

budget. To do tick Revision of start and end date

It will then be active for edition the fields corresponding to start and end dates

Modification on the budget summary You must change the budget summary only if there is a change on the total eligible cost or the ERDF requested. If such total amounts are not modified, you do nothing in this fields To do tick Revision of budget summary

It will then be active for edition the fields corresponding to Total cost of operation, Total eligible cost and ERDF requested.



Synthetic presentation of the partnership This table shall be modified if the modifications on partnership have implications on the their composition by Member State. To do tick Revision of partnership composition

It will then be active for edition the fields corresponding to the number of partners and associated partners by Member State.



Declaration of the Lead Partner regarding this request for modifications The Lead Partner, must prepare a document which support the modification request. The standard document is available via the function “Print revision proposal”/" Print amendment claim declaration". This document must be signed by the representative having the capacity to commit the Lead Partner organization or having the responsibility of the management of the project. The signed document must be scanned and attached in PDF format in section 1 of this form of modification request. If the signatory has a digital signature it can also be used.

How to attach a document? - Just double click in "Annex", a dialog box appears, click "Add" to access your documents and select the document to be attached - Select document clicking “OK”.

Recommendations for the digitization of the documents: To optimize the process of data transfer, the digitization of documents must be based on the following parameters: - PDF file; - Level resolutions as low as possible; - Scanning in black and white.


B.03 - MODIFICATIONS REGARDING THE PARTNERSHIP COMPOSITION

You can report in the section the changes related to the organizations that comprise the partnership: - Modifications on administrative information (phone, address, ...); - Change of the person's legal representative. In this case you must provide all documents proving this situation and attach them in the Section 8 "Annexes" in PDF; - Modification on the contact person or financial responsible. In this case you must provide all documents proving this situation and attach them in the Section 8 "Annexes" in PDF; Withdraw a partner. This is a major change of the project, which must be previously discussed with the JTS as well as the National Correspondent. The formalization of this withdraw is done by clicking on "Withdraw partner”. The mention of this withdraw will stay visible in all documents, including the execution reports mentioning as a partner "withdrawn."


B.03 - MODIFICATIONS REGARDING THE PARTNERSHIP COMPOSITION

Substitution of a partner. This is a major change of the project, which must be previously discussed with the JTS as well as the National Correspondent. How to add a new partner? . Go to the last position in the list of partners

. Click on "Add new partner"

An input screen appears allowing the input of the information regarding this new partner.


B.04 - MODIFICATION ON THE WORKPLAN

The request for modifications follows the same structure as the application form that is to say an organization by activity and divided into actions. By default, the initial information (as presented in the application, or later approved changes) are displayed. The changes for modifications of the work plan are important elements of the project, prior contacts with the JTS are highly recommended before introducing this type of modification request. How to formalize the modification of the work plan? You must choose the activity you want to edit and click on "Modify activity data", then choose the actions related to this activity that you would like also modify and click on "Modify action". Then you input the text and the information about the items that are modified in the activity or the action.

For the withdrawn of an activity or action, prior contacts with the JTS are highly recommended before introducing a modification request. You must choose the activity you want to withdraw and click on "Withdraw Activity", then choose the actions related to this activity that you would like also withdraw and click on "Withdraw action".


B.05 - MODIFICATIONS ON THE ORGANISATION AND THE FUNCTIONNING OF THE PARTNERSHIP

Regarding this aspect of the project two things may be modify: - The organization of the partnership in general - Specific information to one or several partners or in the case of adding a new partner of the description of it by filling in all the topics proposed. Modification of the organization of the partnership Click on "Revision of the partnership organization”. Then you input the text and the information about items modified.


B.05 - MODIFICATIONS ON THE ORGANISATION AND THE FUNCTIONNING OF THE PARTNERSHIP

Modification on the description of one or more partners Choose the partner concerned by the modifications, then click "Modify partner description data” and proceed with the modifications

If you added a new partner in the Section 2 "Composition of Partnership" you must complete all sections.


B.06 - MODIFICATIONS ON THE COMMUNICATION PLAN

The organization follows the same structure as the application form that is to say an organization by activity and divided into actions. By default, the initial information (as presented in the application, or later approved changes) are displayed. By default, the initial information (as presented in the application, or later approved changes) are displayed. The changes may include: - A general description of plan communication and dissemination of results; - Specific information to one or more of the communication activities Modification of the general description of communication plan and dissemination of results Click on "Revision of the communication plan”. Then you input the text and the information about items that are modified.

Modifications of the specific information to one or more of the activities of communication Select the activity you want to modify, then click "Modify activity communication”, and then input the modifications


B.07 - MODIFICATIONS ON BUDGET

The modifications on the budget may be the result of: - Changes related to the work program, as the partnership - Changes in costs (increase / decrease), - Distribution of spending along the project implementing period with a possible influence on the annual breakdown thereof. WARNING It is impossible to register and so certify for a report of expenses that was not originally planned. Therefore, you must make the change BEFORE the commitment of such expenditure (refer Section A.01 of this guide on the general principles governing applications for modification of the project. The budgetary modifications may include: - External financiers (removal / addition of a financier) - Project resources - Expenditure

Modification on an external financers - Withdraw a financier, click on "Delete financier”, you should then adjust the section" Financial resources" accordingly, to register the withdraw of financing was provided by the this external financier. - Addition of a new financier, click on "Add a new financier”. You must have previously defined the financier in Section 2 "Composition of the partnership" by considering this as a financier associated partner. You will then adjust the section "Financial resources" accordingly, to input the new cofinancing provided by the new financier to the benefit of one several partners.



Change in project expenses Expenditures are presented in the same manner as in the approved application. Per partner per year, activity and budget headers. The column "Approved" refers to the amounts approved at the stage of contract or during the last modification approved. The column "Cumulative" refers to the amounts reported in previous performance reports The column "Revised" allows you to enter new amounts of the objects change request The column "Change" represents the difference between the revised amount and the amount approved. You can display, over the progress of the project, the cumulative modifications of the budget headers by partners by budget heading. These cumulative modifications are calculated by comparing the approved budget information when signing the contract at the beginning of the project. This table will be presented later. Click on "Revision budgetary expenditures" the column "Revised" becomes active.



Insert the modified numbers for each partner, year, activity and budget heading modified. In the column "Change" the difference between the approved amount and the amount revised appears. By

clicking the button Σ the sum of the modifications for the relevant partner appears.

How to display and control the level of budgetary modifications during the implementation period of the project? The budget modifications are sensitive elements of the project. Depending on the level of the modification the decision process may require the intervention of the Monitoring Committee which is seized by the Managing Authority by written procedure. The percentage of variation is ALWAYS measured against the situation of the project during its initial approval at the time of contracting. The extent of variation is CUMULATIVE over the modifications occurring during the life of the project, in order to avoid drift and gradual transformation of the project, significantly changing its character from the original approval. The JTS could, in any case and on its own initiative, request the Monitoring Committee to formally decide However; depending on the level of change he has delegated decision.



Basically, the device is as follows:

Types of modification Decision process

Means for request

JTS MC

Redistribution of expenditure headings attributable to a beneficiary involving variations of 10% or less

Previous information

from the Lead Partner

Electronic Form for Modification

Redistribution of resources between beneficiaries involving, for each one, variations of 10% or less

Previous information

from the Lead Partner


For the situations for which the modification is superior to 10%, the JTS with the Monitoring Committee is dealing with the management of the request for modification.

X


JTS : Joint Technical Secretariat MC : Monitoring Committee WARNING For variations of less than 10%, for which the Lead has a margin of manoeuvre, it must nevertheless notify the JTS prior to that it makes available on the PCC, the change form. For cases where the changes are above 10%, the process may involve other decision-makers and require more time.



You can identify the modifications related to each partner for which a budget modification has been made, and variations related to the project in the first row "Total".

You can also identify the impact of changes on annual appropriations. The upper part shows the changes at the level of the project, below is a breakdown by partner and budgetary year.


B.08 - MODIFICATION OF THE OUTPUTS AND RESULTS INDICATORS

The modified indicators may occur in the context of the implementation of the project. Click on "Revision of the target indicators". Then you enter text and information about items that are altered.

If changed, the column "Change" embodies the difference between the value approved initially or during previous amendments approved. The column "Cumulative" is the total earlier updates.


B.09 - MODIFICATION OF THE ANNEXES

The modification form allows to annex of documents that must be required to justify certain changes requested. For example, official documents relating to the modification of the name of the organisation or the person which the legal representative, etc .... Click on "Inclusion of new project annexes”, the fields for inserting text and PDF document information or justification become active.

Click on « Add new annexe » to create a new line.


B.10 - OTHERS FUNCTIONALITIES OF THE FORM FOR MODIFICATION

The form has other functionalities allowing printing a number of synthetic documents regarding the request for modifications. Extraction of annexes files

Extraction creates automatically directories for files of the documents annexed to the request for modifications.

Error detection

The system mentions the errors that were detected and can display them to correct it. WARNING: Before sending your form to the JTS you must strive to remove all the errors mentioned. Only the "Alerts" can stay.



Print the revision proposal

It is possible to choose the language in which the prints can be made

You can print the amendment claim declaration



Mention the name of the person who signs the declaration

Specify the position of the person signing the declaration



A document is displayed it is possible to print it or to save on various format before signing it.

By right-clicking, you can choose "Save as PDF» You can face a problem with this function. In this case, the user must install an additional program downloadable for free via the link below. http://www.microsoft.com/downloads/details.aspx?FamilyId=F1FC413C-6D89-4F15-991B-63B07BA5F2E5&displaylang=en

WARNING Once signed, you must insert a PDF version in Section 1 "Basic Information and contextualization of the application.

http://www.microsoft.com/downloads/details.aspx?FamilyId=F1FC413C-6D89-4F15-991B-63B07BA5F2E5&displaylang=en

http://www.microsoft.com/downloads/details.aspx?FamilyId=F1FC413C-6D89-4F15-991B-63B07BA5F2E5&displaylang=en



Revision proposal summery of project

This function allows you to view all the sections on which changes were requested.

The document can also be printed in full or by section.


C - MAKING THE REQUEST FOR MODIFICATION AVAILABLE ON THE PCC AND COMMUNICATION OF THE DECISION


C.01 - MAKE THE REVISION CLAIM FORM AVAILABLE FOR THE JTS

Once filled in the request for amendment, the Lead Partner must make it available to the JTS for assessment and decision. The submission is done through the PCC in the "Project" / "Project Revision". In the part "Revision Claims". WARNING In the "Revision Claims" to better identify the requests for modification along the life of the project. You must create a folder called "Revision Claim" followed by the date. You then insert the form file change request on this file. ADVICE It is essential for speed upload, to zip the files that are placed on the PCC


C.02 - COMMUNICATION OF THE DECISION REGARDING THE REQUEST FOR REVISION

Once the decision is taken on the amendment application, it is communicated to the Lead Partner The JTS must notify the Lead decision on the amendment.



This notification is accompanied by a detailed document that specifies the changes that have been accepted



Those documents filed in the CCP section change requests The JTS edits then a new application form regarding the approved application incorporating the amendments accepted the form is available within the project area in the "Application Approved."