project minutes - arrsd.org · 2021. 6. 8. · jgs/sat/p:\2012\12063\04-meetings\4.2 agendas\school...

$: PROJECT MINUTES - arrsd.org · 2021. 6. 8. · JGS/sat/P:\2012\12063\04-MEETINGS\4.2 Agendas\School Building Committee\2015\10_14September2015\Agenda_14September2015.Doc Symmes Maini$
PROJECT MINUTES

Project: New Athol Elementary School, Athol, MA Project No.: 12063

Prepared by: J. Seeley Meeting Date: 9/14/2015

Re: School Building Committee Meeting Meeting No: 48

Location: Library, Athol-Royalston Regional Middle School Time: 6:30 PM

Distribution: Attendees, (MF)

Attendees:

PRESENT NAME ASSOCIATION VOTING MEMBER

Karen McNiff, Chair Athol Town Representative & School Building Committee Chair Voting Member

Anthony Polito ARRSD Superintendent of Schools Non-Voting Member

Nancy Melbourne ARRSD School Committee Chair Voting Member

Debbie Kuzmeskas ARRSD School Committee (Athol Representative) Voting Member

Lee Chauvette ARRSD School Committee (Athol Representative) Voting Member

Mary Jane Handy ARRSD Business Manager Non-Voting Member

Janeth Williams Sanders Street/Riverbend Elementary Principal Non-Voting Member

Bob Rouleau ARRSD Director of Facilities Non-Voting Member

Shaun Suhoski Town Manager Non-Voting Member

Vyto Andreliunas Royalston Community Representative Non-Voting Member

Tony Brighenti Athol Selectmen Voting Member

Erik Euvrard, Vice Chair Athol FWAC Chair Voting Member

Bob Muzzy Athol Town Representative Voting Member

Ken Vaidulas Athol Town Representative Voting Member

John Duguay Athol Fire Chief Non-Voting Member

Jeanette Robichaud Community Member, Athol YMCA Director Voting Member

Tom Gerry Athol Parent Non-Voting Member

Ronald Wright Athol Parent Voting Member

Sean Brennan Athol Parent Non-Voting Member

Carol Ambrozy Community Member, Green/LEED Non-Voting Member

Dennis Daly MVG, Design Architect

David Owen MVG, Project Manager

Rafal Toczko MVG, Architect

Chris LeBlanc MVG, Architect

Madjid Lahlaf LGCI, Geotechnical Engineer

Jim Mauer Fontaine Brothers Inc. (FBI), General Contractor

Joel Seeley SMMA, OPM

New Athol Elementary School, Athol, MA

9/14/2015

48

2

Item # Action Discussion

48.1 Record Call to Order, 6:30 PM, meeting opened.

48.2 Record K. McNiff indicated this is the last meeting that M. Handy is attending and formally

recognized her service to the project and thanked her for all her efforts over the past

many years.

48.3 Record A motion was made by L. Chauvette and seconded by N. Melbourne to approve the

8/17/15 School Building Committee meeting minutes. No discussion, motion passed

unanimous by those attending.

48.4 Record J. Seeley distributed and reviewed the Budget Summary Form, dated 8/31/15,

attached.

48.5 Record D. Owen distributed and reviewed Construction Change Order No. 6, dated 9/11/15

and the Change Order Budget Summary, attached.

Committee Questions:

1. T. Brighenti asked why were the light tube dimmers and the exterior door light

not included in the Contract Documents?

D. Owen indicated the dimmers were missed and the need for them became

evident during the shop drawing review to allow room darkening when needed.

The exterior light over the doorway was missed.

A motion was made by K. Vaidulas and seconded by N. Melbourne to approve

Construction Change Order No. 6. No discussion, motion passed unanimous.

48.6 Record J. Seeley distributed and reviewed PFA Budget Revision Request No. 10, dated

9/14/15 corresponding to Construction Change Order No. 6.

A motion was made by N. Melbourne and seconded by L. Chauvette to approve PFA

Budget Revision Request No. 10. No discussion, motion passed unanimous.

48.7 D. Owen

J. Mauer

J. Seeley reviewed the status of a potential change order, PCO, submitted by FBI

relative to the gymnasium roof joists. MVG and FBI have been resolving the conflict

between the HVAC ductwork and the roof joists. The resolution has impacted the size

of the roof joists, which will result in additional cost. The preliminary cost submitted by

FBI is approximately $72,000. While MVG and FBI are continuing to review the cost

impact to minimize to the extent possible, FBI has directed the manufacturer to

fabricate the joists to maintain schedule.

48.8 Record Warrant No. 31 was reviewed. A motion was made by N. Melbourne and seconded by

L. Chauvette to approve Warrant No. 31. No discussion, motion passed unanimous.

48.9 D. Owen D. Owen to provide direction on a time capsule for the Committee to review.

48.10 Record S. Suhoski indicated the Selectmen voted to continue to pursue the sidewalk grant

from the State’s Safe Routes to Schools program.


9/14/2015

48

3

48.11 J. Seeley L. Chauvette indicated the Police and Fire Departments recommended installing the

Time-Warner cable to allow cable service to the school. J. Seeley verified with MSBA

that the cable installation cost is reimbursable.


1. K. Vaidulas asked if there were any additional costs related to the cable

installation?

D. Owen indicated no, the Contract Documents include the cabling throughout

the building from the Time-Warner demark location.

A motion was made by T. Brighenti and seconded by N. Melbourne to approve the

Time-Warner cable installation charge. No discussion, motion passed unanimous.

J. Seeley will include the Time-Warner invoice in the upcoming Warrant.

48.12 Record J. Mauer distributed and reviewed the Construction Schedule Summary, attached, and

provided an update on the construction progress. Steel installation is awaiting the

gymnasium and cafeteria long span joists to complete, which have begun to arrive at

the site. Exterior metal studs and sheathing are well underway and roofing will

commence within the next two weeks. The roadway paving binder course is complete

and curbing installation has commenced. Masonry will commence within the next

month. J. Mauer indicated the building enclosure date remains on schedule.

48.13 Record D. Owen distributed and reviewed the MVG letter, dated 8/3/15 and attached

responding to the Virgilio letter, dated 5/29/15, confirming the contract allowance

amount of 12,000 cubic yards for open ledge and 2 cubic yard boulders has been met.

48.14 J. Mauer J. Seeley distributed and reviewed the Virgilio Notice of Claim for Equitable Adjustment,

dated 8/25/15 and attached, related to the quantity of ledge on the site. J. Seeley

indicated that the Claim is approximately $2 million.

D. Owen distributed and reviewed MVG’s response to the Virgilio Notice of Claim for

Equitable Adjustment Claim, dated 9/14/15 and attached.

M. Lahlaf described the parts of the Claim and what information MVG has requested to

properly analyze the Claim.


1. B. Muzzy asked if Virgilio stated their concerns with soil filled seams in the

ledge prior to submitting the Claim?

D. Owen indicated no, they did not. M. Lahlaf indicated that the ledge did not

show signs of being weathered, which usually occurs with excessively seamed

ledge.

2. S. Suhoski asked if the geotechnical engineer’s written reports substantiate

that soil filled seams were not observed?

M. Lahlaf indicated the reports may indicate, but since Virgilio never brought

soil filled seams up as a concern, he will review the issued reports.

3. J. Robichaud asked if this Claim was part of a Change Order?

J. Seeley indicated no, at this moment it is a claim only. If an increase in

contract cost is justified relative to the claim, at that time a Change Order would

be processed.


9/14/2015

48

4

4. S. Suhoski indicated that since the contract sitework is over the MSBA’s 8%

eligible site cost reimbursement, any Change Order for this issue will not be

reimbursable.

J. Mauer to review MVG’s response with Virgilio.

48.15 Record Committee Questions:

1. S. Suhoski asked who at the District will be responsible for inputting,

processing and submitting the Pro-Pay documents to MSBA for

reimbursement after M. Handy leaves?

T. Polito indicated the District will be hiring a new business manager. There

may be an interim person to take over the Pro-Pay system until then. M. Handy

indicated MSBA will allow M. Handy to keep her access open to allow her to

assist in the transition.

48.16 Record The next Committee meeting will be October 26, 2015 at the Middle School at 6:30PM

with a building tour at 6:00PM.

48.17 Record A Motion was made by N. Melbourne and seconded by E. Euvrard to adjourn the

meeting. No discussion, voted unanimously.

Attachments: Meeting Agenda, Budget Summary Form, Construction Change Oder No. 6 and Summary, PFA

Budget Revision Request No. 10, Construction Schedule Summary, MVG letter, dated 8/13/15, Virgilio Claim Notice

Letter, dated 8/25/15, MVG letter, dated 9/14/15

The information herein reflects the understanding reached. Please contact the author if you have any questions or are not in agreement with these

Project Minutes.

JGS/sat/P:\2012\12063\04-MEETINGS\4.3 Mtg_Notes\School Building Committee\2015\45_14September2015\Schoolbuildingcommitteemeeting_14September2015-

DRAFT.Docx

AGENDA

Project: New Athol Elementary School Project No.: 12063

Re: School Building Committee Meeting Meeting Date: 9/14/2015

Prepared by: Joel G. Seeley Meeting Time: 6:30 PM

Distribution: Attendees (MF)

1. Call to Order

2. Approval of Minutes

3. Approval of Invoices and Commitments

4. Construction Update

5. Committee Questions

6. Public Comments

7. Next Meeting

8. Adjourn

JGS/sat/P:\2012\12063\04-MEETINGS\4.2 Agendas\School Building Committee\2015\10_14September2015\Agenda_14September2015.Doc

Symmes Maini & McKee Associates, Inc. (SMMA)

Athol-Royalston Regional School District

New Athol Elementary School

BUDGET TRACKING FORM as of: 8/31/2015 Budget Revisions

Propay Name A B C D E

code # Feasibility Study Agreement

1 0001-0000 OPM Feasibility Study 84,000.00 84,000.00 83,750.00 83,750.00 - - 250.00

2 0002-0000 A&E Feasibility Study 258,000.00 258,000.00 258,000.00 258,000.00 0.00 - -

3 0003-0000 Environmental and Site 38,000.00 38,000.00 38,000.00 38,000.00 - - -

4 0004-0000 Other 20,000.00 20,000.00 - - - - 20,000.00

Feasibility Study Agreement Subtotal 400,000.00$ -$ 400,000.00$ 379,750.00$ 379,750.00$ 0.00$ -$ 20,250.00$

Administration

6 0101-0000 Legal Fees 25,000.00 25,000.00 1,740.00 1,740.00 - - 23,260.00

Owner's Project Manager

7 0102-0400 > Design Development 100,000.00 100,000.00 100,000.00 100,000.00 - - -

8 0102-0500 > Construction Contract Documents 140,000.00 140,000.00 140,000.00 140,000.00 - - -

9 0102-0600 > Bidding 60,000.00 60,000.00 60,000.00 60,000.00 - - -

10 0102-0700 > Construction Contract Administration 755,000.00 755,000.00 755,000.00 226,500.00 528,500.00 - -

11 0102-0800 > Closeout 60,000.00 60,000.00 60,000.00 - 60,000.00 - -

12 0102-0900 > Extra Services 40,000.00 40,000.00 - - - - 40,000.00

13 0102-1000 > Reimbursable & Other Services 15,000.00 15,000.00 3,520.00 3,520.00 - - 11,480.00

14 0102-1100 > Cost Estimates 50,000.00 50,000.00 47,300.00 47,300.00 - - 2,700.00

15 0103-0000 Advertising 5,000.00 5,000.00 636.00 636.00 - - 4,364.00

16 0104-0000 Permitting 15,000.00 15,000.00 82.50 82.50 - - 14,917.50

17 0105-0000 Owner's Insurance 20,000.00 20,000.00 - - - - 20,000.00

18 0199-0000 Other Administrative Costs 20,000.00 20,000.00 15,000.00 12,237.18 2,762.82 - 5,000.00

Administration Subtotal 1,305,000.00$ -$ 1,305,000.00$ 1,183,278.50$ 592,015.68$ 591,262.82$ -$ 121,721.50$ Architecture and Engineering

Basic Services

21 0201-0400 > Design Development 825,000.00 825,000.00 825,000.00 825,000.00 - - -

22 0201-0500 > Construction Contract Documents 1,055,000.00 1,055,000.00 1,055,000.00 1,055,000.00 - - -

23 0201-0600 > Bidding 150,000.00 150,000.00 150,000.00 150,000.00 - - -

24 0201-0700 > Construction Contract Administration 700,000.00 700,000.00 700,000.00 224,000.00 476,000.00 - -

25 0201-0800 > Closeout 30,000.00 30,000.00 30,000.00 - 30,000.00 - -

26 0201-9900 > Other Basic Services 185,000.00 185,000.00 185,000.00 166,500.00 18,500.00 - -

27 BASIC SERVICES SUBTOTAL 2,945,000.00$ -$ 2,945,000.00$ 2,945,000.00$ 2,420,500.00$ 524,500.00$ -$ -$

Reimbursable Services

28 0203-0100 > Construction Testing 10,000.00 10,000.00 - - - - 10,000.00

29 0203-0200 > Printing (over minimum) 40,000.00 (20,000.00) 20,000.00 - - - - 20,000.00

30 0203-9900 > Other Reimbursable Costs 40,000.00 12,000.00 52,000.00 49,175.00 43,175.00 6,000.00 - 2,825.00

31 0204-0200 > Hazardous Materials - - - - - -

32 0204-0300 > Geotech & Geo-Env. 80,000.00 20,000.00 100,000.00 82,412.00 68,958.40 13,453.60 - 17,588.00

33 0204-0400 > Site Survey 25,000.00 11,000.00 36,000.00 35,200.00 35,200.00 - - 800.00

34 0204-0500 > Wetlands 15,000.00 (5,000.00) 10,000.00 5,390.00 5,390.00 - - 4,610.00

35 0204-1200 > Traffic Studies 20,000.00 (18,000.00) 2,000.00 - - - - 2,000.00

Architectural and Engineering Subtotal 3,175,000.00$ -$ 3,175,000.00$ 3,117,177.00$ 2,573,223.40$ 543,953.60$ -$ 57,823.00$

(A - B - E)

Budget

Balance

Original

PFA Budget

10/15/13

Current

Budget

Contract

Amount Expended

(B - C)

Remaining

Contract Amount

Additional

Projected Amount

Symmes Maini & McKee Associates, Inc. (SMMA)


New Athol Elementary School

BUDGET TRACKING FORM as of: 8/31/2015 Budget Revisions

(A - B - E)

Budget

Balance

Original

PFA Budget

10/15/13

Current

Budget

Contract

Amount Expended

(B - C)

Remaining

Contract Amount

Additional

Projected Amount

0502-0001 Construction Budget 35,191,363.00$ 35,191,363.00$ 31,648,032.00$ 9,098,823.80$ 22,549,208.20$ -$ 3,543,331.00$

89 CSI Code CSI Description

89 0502-0100 Division 1 - General Requirements 1,104,850.00 1,104,850.00 528,399.50 576,450.50 - -

89 0502-0200 Division 2 - Existing Conditions - - - - - -

89 0502-0300 Division 3 - Concrete 2,185,000.00 2,185,000.00 1,399,350.00 785,650.00 - -

89 0502-0400 Division 4 - Masonry 2,502,300.00 2,502,300.00 38,712.50 2,463,587.50 - -

89 0502-0500 Division 5 - Metals 3,272,669.25 3,272,669.25 2,473,301.25 799,368.00 - -

89 0502-0600 Division 6 - Wood, Plastics and Composites 536,750.00 536,750.00 14,250.00 522,500.00 - -

89 0502-0700 Division 7 - Thermal & Moisture Protection 2,043,260.00 2,043,260.00 68,146.35 1,975,113.65 - -

89 0502-0800 Division 8 - Openings 1,825,114.35 1,825,114.35 704,205.55 1,120,908.80 - -

89 0502-0900 Division 9 - Finishes 3,225,902.65 3,225,902.65 125,776.96 3,100,125.69 - -

89 0502-1000 Division 10 - Specialties 231,800.00 231,800.00 - 231,800.00 - -

89 0502-1100 Division 11 - Equipment 256,500.00 256,500.00 14,250.00 242,250.00 - -

89 0502-1200 Division 12 - Furnishings 337,250.00 337,250.00 14,896.00 322,354.00 - -

89 0502-1400 Division 14 - Conveying Systems 80,465.00 80,465.00 3,800.00 76,665.00 - -

89 0502-2100 Division 21 - Fire Suppression 254,813.75 254,813.75 22,633.75 232,180.00 - -

89 0502-2200 Division 22 - Plumbing 1,066,850.00 1,066,850.00 135,850.00 931,000.00 - -

89 0502-2300 Division 23 - HVAC 2,850,190.00 2,850,190.00 253,276.65 2,596,913.35 - -

89 0502-2500 Division 25 - Integrated Automation 259,160.00 259,160.00 - 259,160.00 - -

89 0502-2600 Division 26 - Electrical 1,773,587.30 1,773,587.30 131,667.15 1,641,920.15 - -

89 0502-2700 Division 27 - Communications 763,387.70 763,387.70 - 763,387.70 - -

89 0502-2800 Division 28 - Electronic Safety & Security 151,050.00 151,050.00 - 151,050.00 - -

89 0502-3100 Division 31 - Earthwork 3,574,850.00 3,574,850.00 1,789,691.70 1,785,158.30 - -

89 0502-3200 Division 32 - Exterior Improvements 543,400.00 543,400.00 - 543,400.00 - -

89 0502-3300 Division 33 - Utilities 1,175,150.00 1,175,150.00 874,807.50 300,342.50 - -

89 0502-9900 Retainage 1,579,700.00 1,579,700.00 454,941.19 1,124,758.81 - -

89 0508-0000 Change Orders 54,032.00$ 54,032.00 54,032.00 50,867.75 3,164.25 - -

89 Construction Budget Subtotal 35,191,363.00$ 54,032.00$ 31,648,032.00$ 31,648,032.00$ 9,098,823.80$ 22,549,208.20$ -$ 3,543,331.00$

Alternates

90 0506-0000 Alternates - - - - - - -

Alternates Subtotal -$ -$ -$ -$ -$ -$ -$ -$

0600-0000 Miscellaneous Project Costs

94 0601-0000 Utility Company Fees 50,000.00 50,000.00 82.50 82.50 - - 49,917.50

95 0602-0000 Testing Services 80,000.00 80,000.00 80,000.00 15,936.94 64,063.06 - -

96 0603-0000 Swing Space / Modulars - - - - - - -

97 0699-0000 Other Project Costs (Mailing & Moving) 80,000.00 80,000.00 - - - - 80,000.00

0600-0000 Miscellaneous Project Costs Subtotal 210,000.00$ -$ 210,000.00$ 80,082.50$ 16,019.44$ 64,063.06$ -$ 129,917.50$

0700-0000 Furnishings and Equipment

99 0701-0000 Furnishings 800,000.00 800,000.00 - - - - 800,000.00

0702-0000 Equipment

101 0703-0000 Computer Equipment 800,000.00 800,000.00 - - - - 800,000.00

Furnishings and Equipment Subtotal 1,600,000.00$ -$ 1,600,000.00$ -$ -$ -$ -$ 1,600,000.00$

103 0507-0000 Owner's Construction Contingency 1,800,000.00 (54,032.00) 5,343,331.00 - - - - 5,343,331.00

104 0801-0000 Owners' (soft cost) Contingency 250,000.00 250,000.00 - - - - 250,000.00

Contingency Subtotal 2,050,000.00$ (54,032.00)$ 5,593,331.00$ -$ -$ -$ -$ 5,593,331.00$

Total Project Budget 43,931,363.00$ -$ 43,931,363.00$ 36,408,320.00$ 12,659,832.32$ 23,748,487.68$ -$ 11,066,374.00$

PROJECT SCHEDULE - SUMMARIZEDActivity

IDActivity

DescriptionOrigDur

RemDur

EarlyStart

EarlyFinish

LateStart

LateFinish

TotalFloat

ActualStart

ActualFinish

%Comp

NEW ATHOL ELEMENTARY SCHOOLPROJECT START-UP+ SET-UP & MOBILIZE

128 0 08DEC14A 05JUN15A 08DEC14A 05JUN15A 08DEC14 05JUN15 100

+ INITIAL SITE PREPARATION108 0 20JAN15A 18JUN15A 20JAN15A 18JUN15A 20JAN15 18JUN15 100

FOUNDATIONS AND RELATED - CLASSROOMS+ FOUNDATIONS

58 0 27APR15A 15JUL15A 27APR15A 15JUL15A 27APR15 15JUL15 100

+ SLABS ON GRADE58 23 13JUL15A 30SEP15 13JUL15A 30SEP15 0 13JUL15 33

FOUNDATIONS AND RELATED - GYM / CAFETERIA AREAS+ FOUNDATIONS

55 0 15JUN15A 28AUG15A 15JUN15A 28AUG15A 15JUN15 28AUG15 100

+ SLABS ON GRADE36 16 10AUG15A 28SEP15 10AUG15A 27OCT15 21 10AUG15 48

SUPERSTRUCTURE - CLASSROOMS+ STRUCTURE ERECTION

65 9 12JUN15A 10SEP15 12JUN15A 14SEP15 2 12JUN15 85

SUPERSTRUCTURE - GYM / CAFETERIA AREA+ STRUCTURE ERECTION

54 20 14JUL15A 25SEP15 14JUL15A 29SEP15 2 14JUL15 34

EXTERIOR WALL ACTIVITIES - COURTYARD AREA+ EXTERIOR WALL

70 55 10AUG15A 13NOV15 10AUG15A 18DEC15 25 10AUG15 14

EXTERIOR WALL ACTIVITIES - CLASSROOM AREA+ EXTERIOR WALL

100 75 27JUL15A 11DEC15 27JUL15A 18DEC15 5 27JUL15 6

EXTERIOR WALL ACTIVITIES - GYM / CAFETERIA AREA+ EXTERIOR WALL

103 103 03SEP15 26JAN16 14OCT15 28JAN16 2 0

ROOFING AND RELATED - ALL AREAS+ ROOFING AND RELATED

115 91 28JUL15A 05JAN16 28JUL15A 05JAN16 0 28JUL15 10

INTERIOR CONSTRUCTION - 2ND FLOOR CLASSROOMS+ ROUGHINGS

73 40 17AUG15A 25NOV15 17AUG15A 30NOV15 3 17AUG15 1

2014 2015 2016N DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT N

N DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT N2014 2015 2016

© Primavera Systems, Inc.

Start Date 08DEC14Finish Date 16AUG16Data Date 31AUG15Run Date 11SEP15 14:53

Early Bar

Float Bar

Progress Bar

Critical Activity

AT08

FONTAINE BROS., INC.

NEW ATHOL ELEMENTARY SCHOOL

PROGRESS AS OF 31AUG15

Sheet 1 of 2 ARNOLD ENGINEERING CO., INC.Date Revision Checked Approved

ActivityID

ActivityDescription

OrigDur

RemDur

EarlyStart

EarlyFinish

LateStart

LateFinish

TotalFloat

ActualStart

ActualFinish

%Comp

+ FINISHES133 133 12NOV15 17MAY16 17NOV15 14JUN16 20 0

INTERIOR CONSTRUCTION - 1ST FLOOR CLASSROOMS+ ROUGHINGS

40 40 15OCT15 09DEC15 15OCT15 09DEC15 0 0

+ MECHANICAL/ELECTRIC ROOM89 89 19OCT15 19FEB16 20OCT15 22FEB16 1 0

+ ELEVATOR34 34 15DEC15 01FEB16 05APR16 20MAY16 79 0

+ FINISHES116 116 10DEC15 20MAY16 10DEC15 20MAY16 0 0

INTERIOR CONSTRUCTION - CAFETERIA / GYM+ ROUGHINGS

51 51 22OCT15 01JAN16 28OCT15 07JAN16 4 0

+ FINISHES105 105 08JAN16 02JUN16 08JAN16 02JUN16 0 0

+ KITCHEN AREA49 49 22FEB16 28APR16 15MAR16 20MAY16 16 0

+ GYM AREA95 95 10DEC15 21APR16 19FEB16 20MAY16 21 0

INTERIOR CONSTRUCTION - FINAL FINISH / TESTING+ FINAL TESTING OF SYSTEMS

77 77 22FEB16 07JUN16 23MAR16 14JUN16 5 0

+ TECHNOLOGY PACKAGES15 15 06APR16 26APR16 11MAY16 31MAY16 25 0

SITEWORK+ SITE UTILITIES

96 21 18MAY15A 28SEP15 18MAY15A 13OCT15 11 18MAY15 51

+ SITE FINISHES224 183 03AUG15A 10JUN16 03AUG15A 14JUN16 2 03AUG15 6

PROJECT COMPLETION+ FINAL CLOSEOUT

50 50 08JUN16 16AUG16 08JUN16 16AUG16 0 0

SUBMITTALS / SHOPDRAWINGS / MATERIAL PROCUREMENT+ PREPARE AND SUBMIT

191 20 01JAN15A 25SEP15 01JAN15A 02NOV15 26 01JAN15 87

+ REVIEW AND APPROVE205 35 05JAN15A 16OCT15 05JAN15A 23NOV15 26 05JAN15 86

+ FABRICATE AND DELIVER220 65 24JAN15A 27NOV15 24JAN15A 30NOV15 1 24JAN15 25

2014 2015 2016N DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT N

N DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT N2014 2015 2016

© Primavera Systems, Inc.

Start Date 08DEC14Finish Date 16AUG16Data Date 31AUG15Run Date 11SEP15 14:53

Early Bar

Float Bar

Progress Bar

Critical Activity

AT08

FONTAINE BROS., INC.

NEW ATHOL ELEMENTARY SCHOOL

PROGRESS AS OF 31AUG15

Sheet 2 of 2 ARNOLD ENGINEERING CO., INC.Date Revision Checked Approved

3 5 C E N T E R S T R E E T

S U I T E 2 1 0

C H I C O P E E , M A 0 1 0 1 3

4 1 3 . 5 9 2 . 9 7 0 0 T

4 1 3 . 5 9 2 . 9 7 5 0 F

M O U N T V E R N O N G R O U P

A R C H I T E C T S

W W W . M V G A R C H I T E C T S . C O M

September 14, 2015

Jim Mauer Fontaine Bros., Inc. 510 Cottage Street Springfield, MA 01104

Dear Jim: Reference is made to PCO 43 dated August 26, 2015 for Differing Conditions – Ledge, including Supplemental Notice of Claim for Differing Subsurface Conditions; Claim for Equitable Adjustment dated August 25, 2015. MVG and its Consultants disagree with the stated basis and amount of the Claim. Any ‘Request for Equitable Adjustment must be based on the Unit Price of $15 per cubic yard, in accordance with Form For General Bid as submitted. However, MVG and its Consultants have commenced preliminary review of the information as submitted. To fully evaluate the PCO in a fair and equitable manner, the following supplemental information is hereby requested:

1. Surveyed and dated cross sections and plot plans at suitable scale, showing all elevations, locations and measurements of rock excavation and locations and measurement or computed volumes of boulders encountered., in accordance with Section 31 20 00AD8, Paragraph 3.04 B.14.

2. Written verifiable documentation that rock encountered during excavation was in fact “materially and substantially different” from that described in the Geotechnical Report included in the Contract Documents.

3. Written verifiable documentation of deduction of heaved rock (caused by over-blast and removed in accordance with requirements of the Contract Documents) from calculations.

4. Written verifiable documentation of deduction of subsoil layer left on top of rock before blasting (not in accordance with requirements of the Contract Documents (see photo below) from calculations.

M O U N T V E R N O N G R O U P

A R C H I T E C T S

In addition to the supplemental information requested above, please note the following site observations by the Geotechnical Engineer:

1. Prior to June 10, rock was being crushed on-site without mixing with soil, as AJV indicated rock was being pulverized by blasting. The presence of an occasional large piece of rock in the blasted rock is not uncommon.

2. Though not atypical to see soil filled seams in rock, during many excavations in rock during the preparation of the subgrade of footings in blasted rock areas an unusual number of soil filled seams were not observed.

Please forward the required information upon completion of same for review and comment by MVG and its Consultants, and contact this office if additional information or clarification is required. Very truly yours, Mount Vernon Group Architects, Inc.

David P. Owen, CSI, CDT Project Manager cc via e-mail: SMMA – Joel Seeley, Antone Dias LGCI – Madjid Lahlaf

M/G – Ben Gary File

August 26, 2015

David Owen

Mount Vernon Group Architects

35 Center Street, Suite 210

Chicopee, MA 01013

Re: Athol Elementary School

Sitework – Differing Subsurface Conditions - Ledge

Dear David,

Attached is A.J. Virgilio Request for Equitable Adjustment dated August 25, 2015 regarding substantially

differing ledge quantities encountered vs the anticipated quantities noted in specifications. Fontaine

Bros. has included cover sheet with applicable GC markups and bond based on the attached.

Your immediate review / response is requested.

Sincerely,

Fontaine Bros. Inc.

James M Mauer

Project Manage, LEED AP – BD&C

Encl

Via E-mail

Copy: MVG - Rafal Toczko / MVG - Chris LeBlanc / SMMA – Joel Seeley / SMMA – Tony Dias / FBI – Ray

Grassetti / FBI – Chris Fontaine / FBI David Fontaine / Jay Virgilio / Richard Briansky, Esq.

jim

Image

PROPOSAL

WORKSHEET SUMMARY

Project: Athol Elementary School Change Order Request Number:

To: David Owen- Mount Vernon Group From:

Re: Date:

Proposal Request Number: A/E Project Number: 02012.11

Description of change

SUBCONTRACTORS

Description Subtotal

1 AJ Virgilio 2,113,764.00$

2 (270,000.00)$

3

4

5

Subtotal: 1,843,764.00$

Unit Prices


1

2

3

4

5

Subtotal: -$

WORK OF GENERAL CONTRACTOR


1

2

3

4

5

Subtotal: -$

Filed Subcontractor's Subtotal: 1,843,764.00$

Submitted by: General Contractor's OH&P: 5% 92,188.20$

Filed Subcontractor's Subtotal: 1,935,952.20$

Date:

Work of General Contactor's Net -$

General Contractor's OH&P: 15% -$

Subtotal -$

Total Subcontractor & General Contractor 1,935,952.20$

General Contractor's Bond 1% 19,359.52$

Unit Prices -$

Total 1,955,312$

Request additional days

TBD

Jim Mauer Fontaine Bros Inc

Note:

Pricing reflects direct costs only which can be identified at

this time. There are no impact, acceleration or delay costs

included. Should we determine at a later time that we are

experiencing impact costs because of multiple changes,

delays, acceleration or other causes beyond our control we

will submit those costs at that time. If you have any questions,

please do not hesitate to contact us.

See attached AJ Virgilio Notice of Claim regarding Ledge on subject project

August 26, 2015

James Mauer

Differing Conditions - Ledge August 26, 2015

Rev April 2013

PROJECT MANAGEMENT

UPDATED: 9/14/2015

NEW ATHOL ELEMENTARY SCHOOL, ATHOL, MASSACHUSETTS

Change Order Budget Summary

Change

Order Change Order Amount Budget

- - 1,800,000.00$ Original PFA

1 15,664.00$

2 24,000.00$

3 23,162.00$

4 6,640.00$

5 (15,434.00)$

- - 3,597,363.00$ PFA Amendment

6 12,203.00$

Change Order Total Budget Total Budget Balance

TOTAL 66,235.00$ 5,397,363.00$ 5,331,128.00$

1 OF 1

OWNER [ X ]

ARCHITECT [ X ]

CONTRACTOR [ X ]

FIELD [ X ]

OTHER [ ]

THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES: CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS

COMPLETION OR MODIFICATION. AUTHENTICATION OF THIS ELECTRONICALLY DRAFTED AIA DOCUMENT MAY BE MADE BY USING AIA

DOCUMENT D401.

THE PROJECT:Athol Elementary School CHANGE ORDER: 6

1064 Pleasant Street

Athol, MA 01331 INITIATION DATE:

CONTRACT FOR: General Contract

THE OWNER:Athol-Royalston Regional ARCHITECT'S PROJECT NO: 2012.11

School District

1062 Pleasant Street CONTRACT DATE:Athol, MA 01331

THE CONTRACTOR: THE ARCHITECT:Fontaine Bros., Inc. Mount Vernon Group

510 Cottage Street Architects, Inc.

Springfield, MA 01104 35 Center Street

Chicopee, MA 01013

The Contract is changed as follows:

PCO No. 34 CO Detectors for NAEYC compliance $7,434.00

PCO No. 36 Solatube Dimmers $3,460.00

PCO No. 39 Door OH-B152A Exterior Light $1,309.00

The original Contract Sum was………………………………………………………….. 31,594,000.00$

Net change by previously authorized Change Orders……………………………………………………………………. 54,032.00$

The Contract Sum prior to this Change Order was…………………………………. 31,648,032.00$ The Contract Sum will be increased by this Change Order in the amount of……………………………………………..... 12,203.00$

The Contract Sum including this Change Order is……………………………………. 31,660,235.00$

The Contract Time will be unchanged 0 daysThe Date of Substantial Completion as of the date of this Change Order therefore is June 14, 2016

NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive.

ARCHITECT CONTRACTOR OWNERMount Vernon Group, Inc. Fontaine Bros., Inc. Athol-Royalston35 Center Street 510 Cottage Street Regional School DistrictSuite 210 Springfield, MA 01104 1062 Pleasant StreetChicopee, MA 01013 Athol, MA 01331BY: BY: BY:DATE: DATE: DATE:

When signed by the Owner and Architect and received by the Contractor, this document becomes effective IMMEDIATELY as a Change Order (CO), and the contractor shall proceed with the change(s) described above. In accordance with MGL (CH 44, P.31C) the owner's signature hereby certifies that an appropriation of funds is adequate to cover the cost of the CO is available.

Change Order

Electronic FormatAIA Document G701-

December 8, 2014

September 11, 2015

Page 1 of 2

TO: Director of Capital Planning

FROM: Superintendent Anthony Polito


Riverbend Elementary School

MSBA Project ID Number: 200906150020

DATE: September 14, 2015

RE: Project Funding Agreement Budget Revision Request, NUMBER: 10

Pursuant to Section 3.6 of the Project Funding Agreement between the ATHOL-ROYALSTON REGIONAL SCHOOL DISTRICT of Athol, Massachusetts (the

“District”) and the MASSACHUSETTS SCHOOL BUILDING AUTHORITY (the “Authority”), the District hereby requests a revision to the Total Project Budget,

Exhibit A, dated October 15, 2013, for the Riverbend Elementary School Project. As required, the District has provided the information outlined in the table below

to indicate the Total Project Budget categories (line items) affected, the amounts needed and the reasons for the proposed revision.

The District acknowledges and agrees that it will not seek reimbursement from the Authority for any costs that exceed the already approved line item limits set forth

in Exhibit A until after the Authority has accepted this Total Project Budget Revision Request, and the Authority’s ProPay system has been adjusted accordingly.

The District further acknowledges and agrees that in accordance with Sections 3.6 and 3.7 of the Project Funding Agreement, any revisions to the Total Project

Budget will not result in an increase to the Total Facilities Grant amount set forth in Section 2.1 of the Project Funding Agreement.

The District further acknowledges and agrees that the need for these revisions to the Total Project Budget have been identified in the OPM monthly report as

required pursuant to the Contract for Owner’s Project Management Services between the District and the OPM.

The District further acknowledges and agrees that all of the information contained in this Total Project Budget Revision Request has been reviewed and approved by

the Athol-Royalston Regional School District of Riverbend Elementary School’s School Building Committee, and it further certifies and acknowledges that the funds to pay for the costs associated with these proposed revisions are available as indicated by the signatures noted below.

Use Table 1 for identification of expenditures against the Owner’s contingency. The Total Owner’s Contingency in the Current Total Project Budget, Exhibit A of

the PFA dated March 12, 2014 is $250,000.00.

From

Classifi-

cation

Code

From

Classification

Name

To

Classifi-

cation

Code

To

Classification

Name

Budget

Revision

Amount

Reason for transfer (Attach all

supporting documentation, e.g.,

executed contracts, amendments and

or supporting invoices for

reimbursable expenses)

Amount

Remaining in

Owner’s

Contingency

Ineligible/Cost/

Scope Items

excluded from the

Total Facilities

Grant $250,000

Page 2 of 2

Use Table 2 for identification of expenditures against the Construction Contingency. The Total Construction Contingency in the Current Total Project Budget,

Exhibit A of the PFA March 12, 2014 is $1,800,000.00

From

Classifi-

cation

Code

From

Classification

Name

To

Classifi-

cation

Code

To

Classification

Name

Budget

Revision

Amount

Reason for transfer (Attach all

supporting documentation, e.g.,

executed contracts, amendments and or

supporting invoices for reimbursable

expenses)

Amount

Remaining in

Construction

Contingency

Ineligible/Cost/Scope

Items excluded from

the Total Facilities

Grant

0507-0000 Owner’s Construction Contingency

0508-0000 Change Orders $12,203.00 Change Order No. 6, dated September 14, 2015

$5,331,128.00

By signing this Total Project Budget Revision

Request, I hereby certify that I have read and

understand the terms of this Request and further

certify that the information supplied by the District

in the tables is true, accurate and complete.

________________________________________

By: Anthony T. Polito

Title: Chief Executive Officer

Date: September 14, 2015






________________________________________

By: Anthony T. Polito

Title: Superintendent of Schools







________________________________________

By: Nancy D. Melbourne

Title: Chair of the School Committee


MASSACHUSETTS SCHOOL BUILDING AUTHORITY

________________________________________

By:

Title: Director of Capital Planning

Date: __________________________________

P:\2012\12063\00-INFO\0.9 Budget Revisions\PFA_Budget Revision No. 10 - September 14, 2015\MASTER PFA Budget Revision Request Rev 10.doc