project management for digizaon programs · principles of a good digital collecon • a good...
TRANSCRIPT
OurDigitalWorld.org
ProjectManagementforDigi1za1onProgramsPartTwo:Implemen0ngyourProjectMarch30,2016
Implemen0ngyourdigi0za0onproject(March30Session)
• Copyright• Digi0za0onac0vi0es• Standards&bestprac0ces• Metadata• Storage• ProjectEvalua0on&Documenta0on
Deliveringyourdigitalcollec0onsonline(April6,2016)
• Discovery• Access• PermissionsandAMribu0on• PlaNorms• Communityengagement• Crowdsourcing
INTRODUCTION
PrinciplesofaGoodDigitalCollec0on
• Agooddigitalcollec0oniscreatedaccordingtoanexplicitcollec0ondevelopmentpolicy.
• Agoodcollec0onisinteroperable.
• Agoodcollec0onissustainableover0me.
A Framework of Guidance for Building Good Digital Collections http://www.niso.org/publications/rp/framework3.pdf
BuildingaDigitalCollec0on
Whatisyourdigitalcollec0onsstrategy-withinyourorganiza0on?
Crea0ngthemetadata,crea0ngthedigitalobjects,managingthemetadataandtheobjects,rightsandreproduc0onmanagement,makingthedigitalcontentdiscoverable,searchfunc0onali0es,deliveringthedigitalcontent,userinterac0on,etc…
Generalworkflow
Applymetadata
Prepareoriginals
Capture/convert
ProcessStore
Display
Managingdigitalcollec0ons
Networked environment • Metadata • Discovery & Access • Web/User “3.0” • Hosting Evaluate & Refine • Management lifecycle
Collec/onselec/on• Ownership• Copyright&permissionsDigitalconversion• Metadatastandards• Tools&formats• Digitalfileiden0fiers
COPYRIGHT
Copyright–Inanutshell
• Determinecopyrightstatus• Publicdomain• Copyright• Licensed/Contractual• Unknown
• Whoisthecopyrightowner?
• Whatisthetermofcopyright?
Copyrightissues
• Ownershipof“object”vs.copyright• Doyouhavetherighttomaketheobjectavailableonline?(therightto“makeacopy”)Tip:Haveapolicyinplace-beproac/ve,notreac/ve
ManagingCopyright
• In-housetracking(datamanagement)– Trackcopyrightstatus,copyrightowner,donor,permissions,etc.
• Displaycopyrightstatus/statementaspartoftherecord(userinterface)
SampleCopyrightStatements
Copyrightpolicies
“Allitemsdisplayedonlineaspartofthisdigi0za0onprogrammustbeunderthecopyrightofoneofthepar0cipa0nglibraries,orbeinthepublicdomain.ItemsmayalsobeplacedonlineifpermissiontodosohasbeengrantedbytherighNulcopyrightholder.”
Resources
CanadianCopyrightRules&FAQhMp://ourdigitalworld.org/services/resources/
general-rules-for-canadian-copyright/
hMp://ourdigitalworld.org/services/resources/general-rules-for-canadian-copyright/
copyright-faq/
QUESTIONS?
DIGITIZATIONACTIVITIES
Planning
• Inventory&subcollec0ons• Equipment• Standards&bestprac0ces• Workflows
Collec0oninventory
• Iden0fy• Sort• Priori0ze• Assess
Tools:• Hardware• Sokware
Treatment:• Digitalobject• Borndigitalvs.converted
Implementa0on
Equipment• Hardware:
– 2Dobjects:Flatbedscanner– 3Dobjects:Camera– Audio/video:Conversiondevice
• Sokware:– Imageedi0ng—Photoshop,GIMP…– OCR(op0calcharacterrecogni0on)—ABBYYFineReader…
– Audioedi0ng—Audacity,Stomp…– Videoedi0ng—iMovie,MovieMaker…
• Outsourcing
Whyoutsource?
SpeciallyTrainedStaff
Customized,UniformOutput
AwkwardMaterials
Automatedsystems
DigitalConversion• Digitalobject
– Highqualityandhighresolu0onMastercopy
– Derivelowerresolu0oncopyforwebdelivery
– Converttoweb-friendlyformatsandsizes
– Captureallcontentforfull-textsearch
E.g.Images• mastercopy600dpiTIFFfile
• Upload300dpiJPEG
• webcopyis72dpiJPEG
Recommendedstandards• Image- Mastercopy400-600dpiTIFFfile- Convertto300dpiJPEG- Webcopyis72dpiJPEG
• Text- Scanlike“image”fordisplayofpages- Derive300dpigreyscalejpgtoOCR- Provideimageandfulltextfordiscovery
• Video– MasteranduploadMOV,WMVorFLV
• Audio– MastercopyisWAV,AIFF,orFLACfile– ConvertanduploadaMP4file
A/Vdiscoveryreliesontext
hintsortranscrip/ons
Recommendedstandardscont’d
RecommendedFileFormats
• CSVvs.XSL• TIFF,JPGvs.Photoshop(PSD)• TXTvs.DOC• MPEG-4vs.Quick0me
Badfilename“Hugh’sPostcard(&Photo)Collec0on”or“BridgeatStoneyRiver”.0f
GoodfilenameHCMA_LPC_20100103_00001.0f(25characters)
Filenames
Originalfilenames Revised
Crea0ngdigitalobjects
• Inventory• Choosestandards&bestprac0ces• Filenaming• Tracking
QUESTIONS?
METADATA
“Metadataisalovenotetothefuture”
Chris0neOrr
WhatisMetadata?
• Whocreatedthisphoto?<creator><photographer>
• Whenwasitcreated?<date>• Whoisinthephoto?<descrip0on><persname>
• Whatisthephotoabout?<descrip0on><subjects>
• Wherewasittaken?<loca0on><geoname>
TypesofMetadata
• Descrip0ve:Title,Creator,Dateofobjectyouaredescribing,etc…,languageofdigitalasset
• Administra0ve:Dateofrecordcreated,edited,rights,languageofrecord
• Technical:Filename,sokwareusedtodigi0ze
• Structural:Orderformul0-partobjects
Metadataandyourcollec0ons
• Whatkindofobjectareyoudescribing?• whichspecificdatafieldstouse?• when?• whataboutstatus?(required,recommended,op0onal)Tip:Documentyourdecisions–thisbecomesyour
MetadataApplica/onProfile
Minimaldescrip0vemetadata
• Title• Physicaldescrip0on–mediatype(audio,images,text,video)
• Uniqueiden0fier• UniqueURL
Recommendedmetadataprac0ce
• Title• Nameofcreator• Datesofcrea0on• Physicaldescrip0on–media&itemtype• Descrip1on• Subject• Copyrightstatus• Permissions/TermsofUse• Cita0on• Uniqueiden1fier• UniqueURL
Locally:Metadataapplica0onprofile• Dataelementstobeincluded• Statusofeachelement:
- Mandatory- Recommended- Op0onal
• Defini0onofhoweachelementisusedorcompleted,e.g.MediaType:
Whydoyouneedmetadata?
• Managingthecollec0on(iden0fying)• Resourcediscovery(findingstuff)• Aggrega0ngdata(bringing“similar”stufftogether)
• Face0ngdata(sor0ng)• Viewingdatainalternateformats• Sharingdata• ?
Metadata(Programlevel)
• Datayoucreate/capture(descrip0ve,administra0ve,structural,technical)needstobe“smart”:
– Standard(community,content,etc…)– Shared(exportable)– Extensible(invariousdataformats)
Standards
• DublinCore• MODS• EncodedArchivalDescrip0on• ResourceDescrip0onFramework(RDF)• TermsofGraphicMaterials• LibraryofCongressSubjectHeadings
<Metadata>Record
Standards-based=reusabledata
Geometadata
MetadataPrinciple1
Goodmetadataconformstocommunitystandardsinawaythatisappropriatetothematerialsinthecollec0on,usersofthecollec0on,andcurrentandpoten0alfutureusesofthecollec0on.
AFrameworkofGuidanceforBuildingGoodDigitalCollec/ons
hMp://www.niso.org/publica0ons/rp/framework3.pdf
Metadatacapture
• Captureasmuchdataasyoucanatthemoment• Adheretostandards• Useatemplateorform• Enrichthemetadatabeingcaptured
QUESTIONS?
STORAGE
Storingyourdigitalmaterials
• Masterfilevs.web/deriva0ves• Hos0ngdoesnotequalstorage• Storageop0ons
– Servers– Externalharddrives– DVD
• Storagepolicy&materiallife-cycles• LOCKSS
EVALUATE&REVISEDOCUMENTATION
Evaluate• Regularinternalreports• Trackingdocumentshelpmeasureproduc0vityandworkflowprocesses
• Evaluateandintegrateintonextprojectcycle
Document & Evaluation
• Review&revise• Standards&bestprac0cespolicies• MetadataApplica0onProfile• What’smissing?
• Interim&finalreports• Progressmeasurement• Changes&decisionpoints• Achievements
QUESTIONS?
Pleaseaddto:hMp://bit.ly/1RiDOdW
Actlocally,thinkglobally