Project Management Definition Phase

Project Management Definition PhaseProf.V.SeshadriNMIMS UniversityPHASE 2: DEFINITIONProject DefinitionSystem DefinitionUser and system requirements2Prof.V.Seshadri Ref 1 Ch 4 DefinitionPHASE 2: DEFINITIONDefinition phase involves the Analysis of the Solution. It has 2 objectives:Determination of final, detailed system requirements and specificationsPreparation of detailed project plan

Ref 1 pg 1413Prof.V.Seshadri Ref 1 Ch 4 DefinitionDetermination of system specifications The Users needs are translated into User Requirements. The User requirements are translated into System Objectives. From the System objectives the System specifications are derived.4Prof.V.Seshadri Ref 1 Ch 4 DefinitionSystem specificationsUser needs are converted to clear requirements after thorough discussions with all sections of Users.From these requirements the functional requirements ( also called engineering specifications or system objectives) are devolved. For large and complicated projects, particularly for New Product Development projects (NPD), special tools such as QFD is used for this purpose.Ref 1 pg 143 5Prof.V.Seshadri Ref 1 Ch 4 DefinitionQuality Function Deployment (QFD)QFD is a methodology for defining customer needs and requirements as well as keep everyone in the project team focused on them.It translates customer needs into specific characteristics (engineering/tangible specifications); and helps identify the system processes and production norms to achieve the needs.QFD is a planning tool. It represents a process for integrating cross functional teams and project activities.Ref 1 pg483 6Prof.V.Seshadri Ref 1 Ch 4 DefinitionQFD QFD is a planning tool. It is a management planning process for the development of a new product/process/service or major improvements in existing It is invaluable in planning of projects where it helps the project team to translate customers requirements into system specifications and plan for the design and processing to produce the system. Ref 1 pg 483

7Prof.V.Seshadri Ref 1 Ch 4 DefinitionDEFINITION 2WE MAY THINK OF QFDAS THE ACTOF TAKING THE VOICE OF THECUSTOMER (OR USER) ALL THE WAYTHROUGH PRODUCT DEVELOPMENTTO THE FACTORY FLOOR AND OUTINTO THE MARKETPLACE8Prof.V.Seshadri Ref 1 Ch 4 DefinitionDEFINITION 3QFD IS A SYSTEMFOR TRANSLATINGCUSTOMER REQUIREMENTS INTO APPROPRIATE COMPANY MEASURESAT EACH STAGE FROM RESEARCHAND PRODUCT DEVELOPMENTTOENGINEERING AND MANUFACTURINGTOMARKETING/SALES AND DISTRIBUTION.9Prof.V.Seshadri Ref 1 Ch 4 DefinitionCustomer Requirements Ceiling FanI should get more breezeShould get good breeze even at a distanceRunning cost should be lowShould not be noisy10Prof.V.Seshadri Ref 1 Ch 4 DefinitionCompany Measures forI should get MORE BREEZEAIR DELIVERY As per standard Present Value: 1000 cfm (minimum)Target Value: 1200 cfm (minimum)11Prof.V.Seshadri Ref 1 Ch 4 DefinitionCompany Measures for should get GOOD breeze EVEN AT A DISTANCEDrop in Air Delivery at 10 foot distance under standard conditions Present: 30%Target: 10%12Prof.V.Seshadri Ref 1 Ch 4 DefinitionCompany Measures forrunning cost should be lowPower Consumption:Present: 80 WattsTarget: < 80 Watts13Prof.V.Seshadri Ref 1 Ch 4 DefinitionCompany Measures for should not be noisyDecibel Level: Present: 75 db.Target: 65 db14Prof.V.Seshadri Ref 1 Ch 4 DefinitionDesign Deployment forAir Delivery 1200 cfmParameterPresentProposedMotor rpm200 280260 -280Blade Angle10 - 20 deg20 25 degChange in angle with time50%10%15Prof.V.Seshadri Ref 1 Ch 4 DefinitionQFD House of Quality

16Prof.V.Seshadri Ref 1 Ch 4 DefinitionDeploying quality Functions

17Prof.V.Seshadri Ref 1 Ch 4 DefinitionSystem Specifications- common factorsCompatibilityCommonalityCost- effectivenessReliabilityMaintainabilityTestabilityAvailabilityEase of UseRobustnessEase of Growth or enhancementRef 1 pg 14518Prof.V.Seshadri Ref 1 Ch 4 DefinitionDetailed Project PlanningThe contractor/SDO expands the Project Team with key members who have necessary expertise and functional specialisations to formulate a detailed project report Ref 1 pg 14919Prof.V.Seshadri Ref 1 Ch 4 DefinitionDetailed Project Plan contentsDetailed User Requirements, system Objectives & system SpecificationsWork schedules, and deadlinesBudgets, cost accounts and a cost control systemDetailed WBS & work packagesAreas of high risk, uncertainty & contingency planref 1 pg 14920Prof.V.Seshadri Ref 1 Ch 4 DefinitionDetailed Project Plan contents contd.Personnel plan & Resources utilization planQuality plansSystem Testing plansDocumentation plansChange control & work review plansInitial plans for implementing the systemRef 1 pg 14921Prof.V.Seshadri Ref 1 Ch 4 DefinitionDetailed Project PlanningUser requirements. System objectives, system specificationsWork Schedules and deadlinesBudgets, cost accounts and cost control systemWBS and cost packagesAreas of high risk, uncertainty and contingency plansPersonnel plans & Resource utilization plansQuality PlansPlans for testing of systemDocumentation plansChange control & work review plansInitial plans for implementing the system Ref 1 pg 14922Prof.V.Seshadri Ref 1 Ch 4 DefinitionProject QualityThere are two aims of a quality oriented project: Produce correct end-itemProduce it in the correct wayThe second aim concerns the process of conducting a project. It will ensure that the work performed in Phase C will actually result in an end-item that meets the requirements and continues to do so during operation ( quality of conformance)For this purpose, it would be essential to specify the entry- process exit conditions of each work package which make up the total system to be delivered. Ref 1 pg 150 23Prof.V.Seshadri Ref 1 Ch 4 DefinitionSystem DefectsThe quality plan should address ways for identifying and correcting as many defects, problems, mistakes or non-conformities as possible and as soon as possible.However, in most projects there should a trade off between defects and time and cost. This is called the concept of good enough qualityRef 1 pg 15124Prof.V.Seshadri Ref 1 Ch 4 DefinitionWork completed in Phase B Contractor defines and scrutinizes the elements and subsystems of the proposed projectProject team is formed/expanded and following are defined:Resources requiredPerformance requiredMajor subsystems involvedMajor Components, support systems, systems interfacesProject cost breakup and schedulesContractor makes a comprehensive Feasibility plan of Activities, Schedules, Budgets and Resources necessary to design, build and implement the system. This is included in the Project Proposal which is submitted to the User as specified in the RFP.The User studies the Proposal and chooses the best contractor/SDO for execution of the project (Phase C)Ref 1 pg 151 25Prof.V.Seshadri Ref 1 Ch 4 Definition