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GeneralGenerally data entry is allowed in white cells, shaded cells identify calculations that should not be amended

TARTING A NEW PROJECT

Titles

Enter Job Number, Job Title and Project Manager name.

Overall Programme

Sometimes useful to have a reminder of the overall stage on the project.

Enter as simple blocks of colour and or text.

Can also be used to record changes/events as the project develops

Project Calendar

Enter the start month for the project.

Note. This will automatically change the calendar to the right and correct the weeks/month counter & the inflation rate

Weeks/Accounting MonthA reminder that the MP accounting month varies. Not used in calculations but can be useful, e.g. a time entry of could be a calc based on hours/week

x weeks/month x A Rate/Day Rate

Adjustment for Inflation per Year

Identify % annual increase. 5% is a good average to use. The Time Costs are automatically increased by this factor

Note. Inflation increases in August (the beginning of Mouchel Parkman financial year). Once new A Rates are known these can then be input for new

financial year.

TIME (staff costs) - OWN Mouchel Parkman division

Enter selected Units on top row after 'Forecast Time per Month in Suggest HRS, WKS or MTHS. This will automatically be reflected in the

Rate Headers. This spreadsheet is currently set on the Hours default.

Plan & enter Work stages to reflect yours & your clients needs.

EnterStaff as names (or as Grades if preferred). Identify A Rate in per. whatever units have been adopted.

Enter time input for each member (or grade) of staff under each month.

NOTE TIME is entered in whatever units have been selected (e.g. HRS, WKS or MTHS).

TIME costs are then calculated as TIME x RATE x INFLATION FACTOR for each entry. The costs are summed for each row entry (to the left) and for

each month (above).

In this plan staff from your Division and other MP divisions are identified and summed separately. The Total for staff in your division + other divisions is

given at the top.

The top line totals are for all Mouchel Parkman staff regardless of Division.

TIME (staff costs) - OTHER Mouchel Parkman division

EnterStaff names & Time etc (as above) for any Mouchel Parkman staff who work for another division

Enter the agreed Fee Rate for each staff member (This is used to calculate any inter division profit share)

SUB CONSULTANTS & CONTINGENCY

Identify each supplier. ENTER COSTS in POUNDSSTERLING i.e. your estimate of the amount that will be invoiced.

Always include some contingency in your cost plan. Add an allowance each month in POUNDSSTERLING to reflect the degree of uncertainty the

project represents.

(Contingency is added here to avoid this cost being used in the % complete calculations in PFR)

DISBURSEMENTS & INTER DIVISIONAL PROFIT SHARE

Enter an allowance each month in POUNDSSTERLING for each type of disbursement cost you will incur

Inter divisional profit share is normally agreed at a rate of 50:50. This will be automatically calculated if you have entered time & fee rates in the

OTHER division TIME section as described above. No entry is required

BASIS OF FORECAST FEE

At the bottom of the cost plan add the forecast fee as you will charge the client. NB It may be appropriate to use the same headings as the WORK

STAGES used to manage your time

If you agree additional fees with your client enter them here.

INVOICING

Identify Invoicing in each month and review the effect on Cumulative WIP. Can you bring invoicing forward? Check the total figure is the same as the

FORECAST FEE

PFR FORECAST

Once you have completed the cost plan, enter the CURRENT Forecast figures. This becomes the baseline for your project from which you can

compare variances as the project progresses.

The REVISED FORECAST FEE is generated automatically from the BASIS of FORECAST FEES section.

Costs in the Revised Forecast are taken from the FINAL month of your plan.

The variation box is obviously the difference between Current and Revised Forecast.

CUMULATIVE

If you are using this cost plan for a project already started you can enter FEES, COSTS & INVOICING Brought/Forward in the column preceding the

first month of the cost plan. Note all these can be taken directly from the last PFR period.

DO NOT enter any data in any of the shaded cells.

In this section costs identified in each month are added to the previous month totals to give new cumulative figures

The Profit each month is calculated as a Lump Sum orAd Valorem project in PFR i.e. profit to date = ( cum time cost / forecast time cost ) x

Forecast Profit

The Fee Earned = sum of all costs + profit. The Fee will climb with the forecast costs.

ACTION PLAN & COMMENTS FOR COMPILING THE COST PLAN AND REVIEWING/ UPDATING

EACH MONTH

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