[Project Name]Project Charter: Project Charter TemplateProject ApprovalApproval of the Project Charter indicates an understanding of the purpose and content described in this deliverable. By signing this deliverable, each individual agrees work should be initiated on this project and necessary resources should be committed as described herein.SponsorsTitleSignatureDate

ContentsSection 1 Project Overview31.1Problem Statement31.2Project Goals and Objectives31.3Project Approach31.4Project Scope41.4.1Detailed Description of Project Deliverables41.4.2Project Timeline51.4.3Project Milestones61.5Critical Success Factors61.6Assumptions61.7Constraints61.8Risks6Section 2 Authority, Funding, Resources and Milestones82.1Project Authority82.2Funding Sources82.3Human Resource Requirements82.4Facilities, Technical, and Other Resources8Section 3 Project Organization93.1Project Structure93.2Roles and Responsibilities10Section 4 Points of Contact11Section 5 Glossary12Section 6 Document Tracking13Section 7 Appendices14

Section 1 Project Overview1.1Problem StatementFollowing is the description of the business reason(s) for initiating this project, specifically stating the current business process and business problem.1.1.1. Current Process Describe the current process here.

1.1.2. Business Problem Describe the challenges caused by the current process here.

1.2Project Goals and ObjectivesFollowing is a description of the business goals and objectives of this project. For example, how will this project resolve the challenges outlined in section 1.1.2 above. Describe the goals and objective of the project here. If the project is expected to have multiple phases, describe what the goals and objectives are for each phase: Phase X - Phase XX -

1.3Project ApproachFollowing is an outline of the approach that will be taken to complete the project. The outline should identify the team members involved (e.g., units, schools, specific personnel) and a high-level description of the approach that they will follow. The Team includes . . . The Approach that will be taken . . .

1.4Project ScopeFollowing is a description of the project scope, which more clearly defines the products and/or services delivered by the project (in scope) as well as the products and services that will not be delivered (out of scope). There will be sign-off after each step. Add rows in each section as needed.Phase X:Phase X Includes (in scope)

1.

2.

3.

Phase X Excludes (out of scope)

1.

2.

Phase X (if applicable):Phase X Includes (in scope)

1.

2.

3.

Phase X Excludes (out of scope)

1.

2.

1.4.1Detailed Description of Project Deliverables Provide detailed descriptions for any of the above-mentioned deliverables here.

1.4.2Project TimelineFollowing is a high-level timeline estimate for the project. A more formal timeline will be finalized during the Planning Phase of NUITs Project Management System. The final timeline will be based on information collected during the Requirements and Design Phase and will be dependant on project approval and resource availability.

The chart format and/or graphic format below can be utilized. The graphic version may be more effective if enlarged to fit landscape view.Task NameDurationStartFinish

PHASE X

Project Charter

Project Kick-off/Awareness Campaign

Requirements and Design

Planning

Execution and Testing

Training

Delivery

PHASE X (If needed)

Comments Regarding the Projected Timeline: Include any special notes about the timeline here.

1.4.3Project MilestonesList the projects major milestones and deliverables and the planned completion dates for delivery. This list should reflect products and/or services delivered to the end user as well as the delivery of key project management or other project-related work products.

Milestone/DeliverablePlanned Completion Date

1.5Critical Success FactorsFollowing are the factors or characteristics that are deemed critical to the success of the project, such that, in their absence the project will fail. In Phase X - In Phase X -

1.6AssumptionsFollowing are the assumptions related to business, technology, resources, scope, expectations, or schedules contributing to or supporting this project. (example: funding has been secured in the amount of $XXX, specific documentation is needed before coding or installation can be completed, etc.). Describe the assumptions here.

1.7ConstraintsFollowing are the potential project constraints based on current knowledge. Constraints could include such items as schedule, budget, resources, products to be reused, technology to be employed, products to be acquired, and interfaces to other products. Describe constraints here.

1.8 RisksFollowing are the risks that could disrupt the successful completion of the project. For each risk, identify the probability of occurrence and the expected severity of impact. If available, also include the mitigation strategy for each identified risk. New risks identified throughout the project will be managed through Change Control.Risk NameDescription/MitigationImpact on Project

Severity(H,M,L)Probability(H,M,L)

Example: Consensus on requirementsDescription: Getting agreement on the most important features to include/not includes.

Mitigation option: Ensure all decision-makers are identified and involved prior to or during planning.Schedule delayHighMedium

Section 2 Authority, Funding, Resources and Milestones2.1Project AuthorityFollowing is a description of those who have authority to make decisions related to the project. In each description, provide the individuals name, title, department or college, and their specific level of authority (e.g., ability to change the project scope, ability to approve timeline changes, ability to sign off on deliverables, etc.). Identify authorized personnel here.

2.2Funding SourcesFollowing is the estimated cost to complete the project as well as the source of funds. In each description, provide the cost breakdown for various elements of the project (e.g. hardware, software, etc.), the source of funds, as well as the status of securing the funds (e.g., requested, approved, received, spent). Describe funding needs and resources here.

2.3Human Resource RequirementsFollowing is the estimated human resource needs to complete this project. To the extent possible, describe the specific personnel (or department) needed to support the project. Also include the work/tasks each is expected to complete. Human resource needs should include NUIT as well as customer resources needed to successfully complete the project. Describe human resource needs here.

2.4Facilities, Technical, and Other ResourcesFollowing is the expected needs related to facilities, technology, and other resources. Examples include office space, special facilities, office or computer equipment, and support tools. Describe facility, technical, and other resource needs here.

Section 3 Project Organization3.1Project StructureFollowing is the organizational structure of the project team and the project sponsors. Add or delete boxes as needed to best illustrate all the entities involved. Section 3.2 below provides a chart to outline the roles and responsibilities and specific individuals elected to fill each role in the chart.

3.2Roles and ResponsibilitiesFollowing is a summary of the roles and responsibilities for the project team and the Sponsors identified in the project structure above. Add, delete and modify the rows as needed to represent all critical project entities identified in the chart above. Key RolesResponsibilitiesProposed - Person Responsible

Steering Committee

Project Sponsors

Project Manager

Process Owners

Functional Team Leaders

Technical Team Leaders

Team Members

Section 4 Points of ContactFollowing are the team members with their contact information for the primary us of this project.Contact NameDepartment/CollegeCampus Phone ext.Campus Email

Section 5 GlossaryFollowing are definition of terms and acronyms needed to interpret the Project Charter properly.

Term/AcronymDefinition

Section 6 Document TrackingFollowing is a log of all changes made to this document.DateDescriptionWho made the change (name and role on project)Who approved the change (name and title)

Section 7 AppendicesFollowing are any relevant appendices. Append this document as needed to include any relevant appendices that will help to further define the project.

Date Printed: 7/16/2011Page 1 of 1 File Name: Project_Charter_Template.docxNUIT Confidential

Date Printed: 7/16/2011Page 2 of 14 File Name: Project_Charter_Template.docxNUIT Confidential