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Fluid Control Research Institute, Kanjikode West, Palakkad Tender Document – Power Supply to New Multi Phase Lab.

TENDER DOCUMENT

POWER SUPPLY TO NEW MULTI PHASE LABORATORY

FLUID CONTROL RESEARCH INSTITUTEKANJIKODE WEST – 678 623, PALAKKAD, KERALA

(Under Ministry of Heavy Industries & Public Enterprises – Govt. of India)Phone: (91) 491-2566120 / 2566206 / 2569009 Fax: 2566326

E-mail: [email protected], [email protected]: http://www.fcriindia.com

VOLUME I OF III1

Document No. PUR/FCRI/W-17074/TD/2017-18

http://www.fcriindia.com/

mailto:[email protected]



TECHNICAL SPECIFICATIONSOF

POWER SUPPLY TO NEW MULTI PHASE LABORATORY

Last Date for Submission of the Tender: 30-04-2018

CONTENTS

2Document No. PUR/FCRI/W-17074/TD/2017-18


Sl No. Description Page No.

I Important Note 4

II Scope 5

II(A) Supply Schedule 5

II(B) Erection Schedule 10

III Schematic Diagrams 17

IV Other Features & Requirements 20

V Inspection & Testing 20

VI Guarantee 20



I) Important Note

1. The Volume I of III (Technical specifications of Power Supply to New Multi Phase Laboratory) of this Tender Document has two parts as follows:

A – Supply Schedule -B – Erection Schedule -

2. Quotations are invited for both the above parts separately. Vendors should submit their tenders with breakups as per our format provided in volume III of III (Price Schedule).

3. The tenders will be evaluated A & B (supply & erection schedule) together for finalization.

4. The tenders should be submitted in two parts as given below in separate sealed envelopes super scribing the tender reference, name of work and, due date. The first part is technical bid without price schedule and second part is price bid.

Part I –

a) Tender documents duly completed along with schedule of quantities, signed and stamped on all pages.

b) Profile of the Firm / Company.c) An affidavit stating, “None of the supply/works carried out by me were

not cancelled owing to my fault”.d) All necessary documents mentioned in tender document.

Part II –

One set of the SUPPLY AND LABOUR schedule of quantities and rates duly signed and stamped on all pages (To be submitted in our format).

5. The Tender fee and EMD should be submitted along with the technical bid in a separate sealed envelope superscribing “Tender fee & EMD”


Fluid Control Research Institute, Kanjikode West, Palakkad Tender Document – Power Supply to New Multi Phase Lab. II) Scope

SUPPLY SHEDULE ( New MFL)

Sl NO

Description QTY Rate Amount Remarks

1For Feeder Panel -1 ( Location at 900 mm)

Supply of cubical dust-proof, vermin proof floor mounting Panel board made out of 16 gauge CRC sheet metal enclosure, comprising of the following with Powder coat Painting. Digital type Volt meter with 0.5 class accuracy and R, Y, B. LED indication. Panel should be complete with suitable heat shrinkable PVC sleeved AL bus bars, earth interconnection, wiring etc. Required working space should be provided between switches. General arrangement shall be in accordance with Kerala State Electrical Inspectorate standards. Feeder identification, marking and naming shall be done. Panel shall have following items:

INCOMER

400 Amps TPN , SFU with required HRC fuses

OUT GOINGa)315 Amps TPN , SFU with required HRC fuses

b) 250 Amps TPN , SFU with required HRC fuses

c) 200 Amp TPN , SFU with required HRC fuses MCCB = 1 No

Company Test certificate have to be provided for meters & CTs

1 set

2 MFL INCOMMER Panel ( Location at MFL)

Supply of cubical dust-proof, vermin proof floor mounting Panel board made out of 16 gauge CRC sheet metal enclosure, comprising of the following with Powder coat Painting. Including Energy meter, Volt meter and ammeter. All meters should be digital type with 0.5 class accuracy. Panel should be complete with suitable heat shrinkable PVC sleeved AL bus bars, earth interconnection, R, Y, B. LED indication, 0.5 class CTs and internal wiring etc. Required working space should be provided between switches. General arrangement shall be in accordance with Kerala State Electrical Inspectorate

1 Set


Fluid Control Research Institute, Kanjikode West, Palakkad Tender Document – Power Supply to New Multi Phase Lab. standards. Feeder identification, marking and naming shall be done. Panel shall have following items:

INCOMER


OUT GOINGa) 250 Amps TPN , SFU with required HRC fusesb) 63 Amps TPN , SFU with required HRC fuses c) 63 Amps TPN , SFU with required HRC fusesd) 63 Amps TPN , SFU with required HRC fuses e) 32 Amps TPN , SFU with required HRC fuses f) 32 Amps TPN , SFU with required HRC fusesg) 32 Amps TPN , SFU with required HRC fuses


3

SUPPLY OF CABLES:

a) 4 core 240 Sqmm , XLPE, AYFY Cable

b) 4 core 185 Sqmm XLPE, AYFY Cable

c) 4 core 25 Sqmm XLPE, AYFY Cable

d) 4 core 16 Sqmm XLPE, AYFY Cable

e) 4 core 10 Sqmm XLPE, AYFY Cable

150 Mt

335 Mt

80 Mt

25 Mt

150 Mt

Will be supplied by

FCRI

“

“

“

6

Supply of CABLE GLAND suitable for






4 Nos

6 Nos

12 Nos

2 Nos

4 Nos



7

Supply of CABLE SOCKET






16 No

16 No

48 No

8 No

16 No

8

EARTH STRIPS

1)Supply of 50x6 mm GI strip for earthing

2)Supply of 25x3 mm Copper strip for earthing

3)Supply of 8 SWG copper wire



150 Mt

60 Mt

70 Mt

40 Mt

25 Mt

9 Supply of Earth Pit : Supply of all items required for earth pit having tinned copper bonded plate electrode , 600X600 mm , 3.15 mm thick, with 1.5 mtr long 2 nos 25mm X 6 mm tinned copper bonded strip earth electrode, with 40 Kg earthing compound in accordance with IS specification including SS nuts and bolts, earth chamber and top cover enclosure.

3 Stes

10 Supply of MS angles, strips, square tubes etc for fabrication of cable trays, panel mounting fixture and cable support and frames.

500Kg

11 Supply of industrial type wall mounting fans Sweep/, Dia 450 mm, Single phase.

6 Nos Supply by

FCRI

12 Supply of industrial type Exhaust fans Sweep /Dia 380mm, Heavy duty, 900 rpm, single phase, 90 W.

4 Nos Supply by FCRI

13 Supply of LED out side lamp fitting 24 W, IP 65 fitting with bulbs

8 Nos Supply by FCRI



14 Supply of TWIN TUBE LED Tube light fitting with 2 Nos of 18 W tube light.

17 No Supply by FCRI

15 Supply of DBs

1)Supply of 4 way PDB, TPN , Double door Vertical DB with bus bar interconnection required for Incomer : 63A,ELCB , 30 mA, 63 A, MCB isolator . Out going – 3 Nos of 20A, TP MCBs and 3 Nos of 20 A, SP,MCB.

2) Supply of 18 way, Double door SPN lighting DB consisting ofIncomer: 4 pole, 40 A, 30 mA ELCB, 40 A, TPN MCB isolator.Out going: 6A, SPMCB – 6 Nos, 16A, SPMCB – 4 Nos, 10A, SPMCB – 6 Nos

3) Supply of 8 way, SPN Double door UPS DB with incomer 25A, DP MCB, Out going 10A SP MCB , B curve 6 Nos.

1 set

1 set

1 Set

16 Supply of Light & fan Points:

Supply of required materials for carrying out following light and fan points by Suitable Size multi strand flexible Copper cable of 1.5 Sq mm size from LDB DB with all accessories such as Flame proof junction boxes, suitable gland, outlets boxes, 14 SWG copper continuous earth wire, Saddles clip, socket suitable cover plate etc cable laying through the wall or laying through PVC Conduit installed on wall or laying though truss with proper clamping as required by FCRI(As per attached Drawing)a)Each light point consist of four light controlled by one 10A MCB (4 CKT)

b) Each point consist of one wall mounting fan controlled by one 6A MCB - (6 CKT) including one 6A socket with box near the fanc) Each point consist of one exhaust fan controlled by one 10A MCB - (4 Ckts) including one 6A socket with box near the fan

d) Each point consist of TWO out side LED lamps controlled by one 6A SPMCB - (4 Circuit) including one 6A socket with box near the fan

*Light and fan will be Provided by FCRI

4 Nos

6 Nos

4 Nos

4 Nos



17 Supply of UPS Points:

Supply of required materials for carrying out following light and fan points by Suitable Size multi strand flexible Copper cable of 1.5 Sq mm size from LDB DB with all accessories such as Flame proof junction boxes, suitable gland, outlets boxes, 14 SWG copper continuous earth wire, Saddles clip, socket suitable cover plate etc cable laying through the wall or laying through PVC Conduit installed on wall or laying though truss with proper clamping as required by FCRI(As per attached Drawing)a)Each 6A UPS point consist of One set of combined 6A socket with switch controlled by one 10A MCB (5 CKT)

5 Nos

SUPPLY CHARGES Add provision for GST

TOTAL SUPPLY CHARGE



ERECTION SCHEDULE (New MFL)

Sl NO

Description QTY Rate Amount Remark

1For Feeder Panel -1 ( Location at 900 mm)

Erection of cubical dust, vermin proof floor mounting Panel board made out of 16 gauge CRC sheet metal enclosure, comprising of the following with Powder coat Painting. Digital type Volt meter with 0.5 class accuracy and R, Y, B. LED indication. Panel should be complete with suitable heat shrinkable PVC sleeved AL bus bars, earth interconnection, wiring etc. Required working space should be provided between switches. General arrangement shall be in accordance with Kerala State Electrical Inspectorate standards. Feeder identification, marking and naming shall be done. Panel shall have following items:** Price shall include material and erection cost of panel modification at Sub station to take new feeder complete with bus bar extension etc.

INCOMER


OUT GOINGa)315 Amps TPN , SFU with required HRC fuses

b) 250 Amps TPN , SFU with required HRC fuses

c) 200 Amp TPN , SFU with required HRC fuses MCCB = 1 No


1 set

2 MFL INCOMMER Panel ( Location at MFL)

Erection of cubical dust, vermin proof floor mounting Panel board made out of 16 gauge CRC sheet metal enclosure, comprising of the following with Powder coat Painting. Including Energy meter, Volt meter and ammeter. All meters should be digital type with 0.5 class accuracy. Panel should be complete with suitable heat shrinkable PVC sleeved AL bus bars, earth interconnection, R, Y, B. LED indication, 0.5 class CTs and internal wiring etc. Required working

1 Set



space should be provided between switches. General arrangement shall be in accordance with Kerala State Electrical Inspectorate standards. Feeder identification, marking and naming shall be done. Panel shall have following items:

INCOMER


OUT GOINGa) 250 Amps TPN , SFU with required HRC fuses

b) 63 Amps TPN , SFU with required HRC fuses c) 63 Amps TPN , SFU with required HRC fusesd) 63 Amps TPN , SFU with required HRC fuses e) 32 Amps TPN , SFU with required HRC fuses f) 32 Amps TPN , SFU with required HRC fusesg) 32 Amps TPN , SFU with required HRC fuses


3 LAYING OF CABLES:

a) 4 core 240 Sqmm , XLPE, AYFY Cable ( 2 Run From SS to 900 mm lab)b) 4 core 185 Sqmm XLPE, AYFY Cable ( 2 Run From 900 mm lab to MFL)c) 4 core 185 Sqmm XLPE, AYFY Cable ( 1 Run From MFL new panel to existing))d) 4 core 25 Sqmm XLPE, AYFY Cable ( 1 Run From New panel to Drive 1)e) 4 core 25 Sqmm XLPE, AYFY Cable ( 1 Run From New panel to Drive 2)f) 4 core 25 Sqmm XLPE, AYFY Cable ( 1 Run From New panel to Drive 3)g) 4 core 25 Sqmm XLPE, AYFY Cable ( 1 Run From Drive1 to PM 1)h) 4 core 25 Sqmm XLPE, AYFY Cable ( 1 Run From Drive2 to PM 2)i) 4 core 25 Sqmm XLPE, AYFY Cable ( 1 Run From Drive3 to PM 3)j) 4 core 16 Sqmm XLPE, AYFY Cable ( 1 Run From new panel to PDB DB)k) 4 core 10 Sqmm XLPE, AYFY Cable

150 Mt

320 Mt

15 Mtrs

7 Mtrs

9 Mtr

11 Mtr

15 Mtr

18 Mtr 20 Mtr

25 Mtr

20 Mtr



( 1 Run From old UPS DB to New UPS DB)

l) 4 core 10 Sqmm XLPE, AYFY Cable ( 1 Run From OFL LDB to New MFL LDB with required modification at OFL LDB)

130 Mtr

6 Fixing of CABLE GLAND suitable for





e) 4 core 10 Sqmm XLPE, AYFY Cable* With consumables

4 Nos

6 Nos

12 Nos

2 Nos

4 Nos

7 Crimping of CABLE SOCKET





e) 4 core 16 Sqmm XLPE, AYFY Cable* With consumables

16 Nos

16 Nos

48 Nos

8 Nos

16 Nos

8 EARTH STRIPS( With necessary consumables)

1)Laying of 50x6 mm GI strip for earthing

2)Laying of 25x3 mm Copper strip for earthing

3)Laying of 8 SWG copper wire



150 Mtr

60 Mtr

70 Mtr

40 Mtr

5 Mtr9 Erection of Earth Pit :

All items required for earth pit having tinned copper bonded plate electrode , 600X600 mm , 3.15 mm thick, with 1.5 mtr long 2 nos 25mm X 6 mm tinned



copper bonded strip earth electrode, with 40 Kg earthing compound in accordance with IS specification including SS nuts and bolts, earth chamber and top cover enclosure Including all consumables.

3 Set

10 Fabrication, painting and erection of MS angles, strips, square tubes etc for fabrication of cable trays, panel mounting fixture and cable support and frames.

500 Kg

11 Mounting of industrial type wall mounting fans Sweep/, Dia 450 mm, Single phase. 6 Nos

12 Mounting of industrial type Exhaust fans Sweep /Dia 380mm, Heavy duty, 900 rpm, single phase, 90 W. 4 Nos

13 Fixing of LED out side lamp fitting 24 W, IP 65 fitting with bulbs with required fixtures and fabrication.

8 Nos

14 Fixing of TWIN TUBE LED Tube light fitting with 2 Nos of 18 W tube light.

17 Nos

15 Erection of DBs

1) Erection of 4 way PDB, TPN , Double door Vertical DB with bus bar interconnection required for Incomer : 63A,ELCB , 30 mA, 63 A, MCB isolator . Out going – 3 Nos of 20A, TP MCBs and 3 Nos of 20 A, SP,MCB.

2) Erection of 18 way, Double door SPN lighting DB consisting ofIncomer: 4 pole, 40 A, 30 mA ELCB, 40 A, TPN MCB isolator.Out going: 6A, SPMCB – 6 Nos, 16A, SPMCB – 4 Nos, 10A, SPMCB – 6 Nos

3) Erection of 8 way, SPN Double door UPS DB with incomer 25A, DP MCB, Out going 10A SP MCB , B curve 6 Nos.

1 set

1 set

1 Set

16 Fixing of Light & fan Points:

Erection of required materials for carrying out following light and fan points by Suitable Size multi strand flexible Copper cable of 1.5 Sq mm size from LDB DB with all accessories such as Flame proof junction boxes, suitable gland, outlets boxes, 14 SWG copper continuous earth wire, Saddles clip, socket suitable cover plate etc cable



laying through the wall or laying through PVC Conduit installed on wall or laying though truss with proper clamping as required by FCRI(As per attached Drawing)a)Each light point consist of four light controlled by one 10A MCB (4 CKT)b) Each point consist of one wall mounting fan controlled by one 6A MCB - (6 CKT) including one 6A socket with box near the fanc) Each point consist of one exhaust fan controlled by one 10A MCB - (4 Ckts) including one 6A socket with box near the fan

d) Each point consist of TWO out side LED lamps controlled by one 6A SPMCB - (4 Circuit) including one 6A socket with box near the fan

*Light and fan will be Provided by FCRI

4Nos

6 Nos

4Nos

4 Nos

17 Erection of UPS Points:

Fixing of required materials for carrying out following light and fan points by Suitable Size multi strand flexible Copper cable of 1.5 Sq mm size from LDB DB with all accessories such as Flame proof junction boxes, suitable gland, outlets boxes, 14 SWG copper continuous earth wire, Saddles clip, socket suitable cover plate etc cable laying through the wall or laying through PVC Conduit installed on wall or laying though truss with proper clamping as required by FCRI(As per attached Drawing)a)Each 6A UPS point consist of One set of combined 6A socket with switch controlled by one 10A MCB (5 CKT)

5 Nos

18 Fixing of Power plug points:

Fixing of required materials for carrying out following POWER points by Suitable Size multi strand flexible Copper cable of 2.5 Sq mm size from PDB DB with all accessories such as junction boxes, suitable gland, outlets boxes, 14 SWG copper continuous earth wire, Saddles clip, socket suitable cover plate etc cable laying through the wall or laying through PVC Conduit installed on wall or laying though truss with proper clamping as required by FCRI(Points As per attached Drawing)a)Each Power point consist of one 20A, 3 phase Industrial type combined socket and TPMCB controlled by one 20A TP MCB at PDB (2 CKT))

a)Each Power point consist of one 15A, 1 phase ordinary type combined switch socket and box

2 Nos

2 Nos



controlled by one 20A SP MCB at PDB (2 CKT))

19 Removal of existing 150 Sq mm Cable from Substation Out going panel, releasing old cable (150 mtr) and make necessary panel &Bus bar modification etc to suit new 2 runs of 240 Sq mm cables. Price shall include all materials for modification and labor charges.

1 Set

20 Preparation of general arrangement drawing, SLD, of MV panels showing all proposed equipment, submission of drawing, endorsing and remittance of statutory fee, and obtaining electrical inspectorate approval and charging permission for energisation. Drawing shall include feeder changes, additions and deletions. Contractor shall arrange inspection and submit 1 set of approved drawing to FCRI.

1 set

ERECTION CHARGES

Add provision for GST etc @18%

TOTAL ERECTION CHARGES

SUPPLY + ERECTION = =

FCRI SUPPLY (with GST)(Cables Rs. + Light + Fan Rs. ) =

NET CONTRACT VALUE =



MAKE OF ITEMS AND PANEL COMPONENTS

SL NO

DETAILS OF MATERIALS MAKE

1 SFUs Seimens,L&T, ABB,2. LED Type Indication Lamp BCH, Seimens,L&T, Salzer3. Control Contactor Seimens, L&T,GE,

telemecanique4. Control Fuse Seimens,L&T,Havells,ABB,GE5. MCB / ELCB SIEMENS,Schnieder,L&T,ABB6. Multi Function Energy Meter,Volt meter,

Ammeter (Voltage,Current,PF,Power,Frequency,KWH,KVA,KW, etc)

Conzerv,L&T,Enercon,ABB,HPL

7. Control Relay OEN,GE, telemecanique8. CT/PT PGR, Elpower9. Terminal Contactor Elemex or equvalant10 Cable VGuard, Sark, L&T,

Rallison,Gloster,Polycab,CCI,Kundan

11 MCCB Seimens, L&T,ABB

12 Motor Protection Relay GE, Minilec,L&T13 Cable Socket Jainson, Dowels14 Cable gland Prabhat, 15 DB Havells, Indo Asian,

L&T,Schnider16 FANS Almonard, Havels, 17 Industrial Socket CG,Havells,Standerd, Indoasian, 18 Light fitting Oshram,Luker, SISKA, Philips,

CG,ABBA,Bajaj,Lumitus.



IV. Other features & requirements:

1. The make and specifications of all components to be used in the panels are attached along with the Schedule of supply (I A). All components should be supplied as per the above.

2. Instruction manuals for all instruments used in the panels to be supplied.

3. Warranty certificates for all individual components to be supplied along with the panels.

4. Programming of all meters as per site conditions to be carried out by the supplier free of cost.

5. Identification name plates should be provided for all components in all the panels.

6. Company Test certificate and calibration test certificate from Electrical Inspectorate have to be provided for all CT’s and Meters.

7. Supply of all cables must have BIS/CPRI Certifications.

V. Inspection and Testing

1. Acceptance will be subject to satisfactory performance of the items during the test (performance test) at FCRI.

2. Commissioning at FCRI site to be carried out by the supplier, with in accordance with the Chief Electrical Inspectorate approved drawings.

3. Not withstanding to specifications, material in the tender, the Contractor has to execute the job to comply with latest standards & procedures of Kerala Electrical Inspectorate.

4. Any changes asked by Electrical Inspector shall be completed by Contractor at no extra cost.

5. Apart from the specifically indicated supply items in the tender, which will be issued by FCRI, all other items required for proper execution of the Contract shall be arranged by the Contractor.

VI. Guarantee

Contractor shall guarantee that the instrument comply with the requirements stated in the requisition and in the Work Order for a period of one year from the date of commissioning. Contractor shall replace or repair all parts found to be defective due to inadequate engineering or quality of material. Contractor shall replace the instrument without delay, if the defect or malfunctioning cannot be eliminated.

Any defects occurring within the time period specified shall be repaired making all necessary modifications/repair/replacement of defective parts free of charge to FCRI.



VOLUME II OF III

GENERAL CONDITIONS



CONTENTS

Sl NO DESCRIPTIONS PAGE NO;

I Bidders Eligibility Criteria23

II General Information to Tenders24

III Instructions to Tenders25

IV Tender Notice26

V Letter for authority for attending tender opening

27

VI Form of Bank Guarantee for EMD28

VII General Rules and Directions for guidance29

VIII Preambles32



I. Bidders Eligibility Criteria:

1. Invitation for Bids is open to bidders who qualify the eligibility criteria.

2. The tenders are invited form “A/B” Class Contractors only .

3. The bidder should have executed at least two jobs of similar nature either in India or abroad in the preceding 3 years reckoned from bid due date.

4. The bidder shall not have been declared as ineligible by FCRI or any other Govt. Dept./Govt. organisations for corrupt or fraudulent practices as defined in ITB.

5. The Contractor should submit the proof for earlier work having similar or higher capacity.

6. Contractor should submit a copy of their Valid ‘A/B’ class contracting License along with Tender.

II. General Information To Tenderers

Name of the Institution : M/s. Fluid Control Research Institute, Kanjikode West



Name of work : POWER SUPPLY TO NEW MULTI PHASE LABORATORY FACILITY

Tender reference : PUR/FCRI/W-17074/ELE/POWER SUPPLY TO NEW MULTI PHASE LAB FACILITY/2017/2018

Cost of Tender Form : Rs.100/-

EMD (Rs) : Rs.10000.00

Date of issue of Tender Form :

Last date of Tender Form issue:

Due date for submission : 30th April, 2018

Signature of the tenderer :

Name :

Designation :

Address :

Date :

Place :



III. Instructions to Tenderers

1. The following three documents constitute the complete tender specifications

Technical Tender Specification Tender Document – General Conditions Price Schedule

2. Full signatures are required in the following:

a) Index Page b) Tender Form c) Price Schedule

3. Initials are required in all other pages including preambles.

4. The rates should be quoted in words also.

5. The conditions of tender ought to be read carefully.

6. The tender should be submitted in a sealed envelope super scribing the tender reference, name of work and, due date .

Part I –

a) Tender documents duly completed along with schedule of quantities.b) Profile of the Firm / Company.c) An affidavit stating, “None of the supply/works carried out by me were not cancelled owing to my fault”.d)All necessary documents mentioned in the tender document.

e) EMD by way of RTGS/NEFT in favour of Fluid Control Research Institute, payable at Palakkad or Bank Guarantee in INR issued by a Public Sector Bank in FCRI format.

f) Tender fee by way of RTGS/NEFT in favour of Fluid Control Research Institute, payable at Palakkad .

Part II –

One set of the SUPPLY AND LABOUR schedule of quantities and rates duly signed on all pages(To be submitted in our format).

The Tender fee and EMD should be submitted by RTGS/NEFT before submission of quotation, the receipt of RTGS/NEFT should be attached along with the technical bid. If the EMD is by Bank Guarantee, the same should be attached along with the technical bid.

IV. Tender Notice


Fluid Control Research Institute, Kanjikode West, Palakkad Tender Document – Power Supply to New Multi Phase Lab. To

Dear Sir,

Sub:

1. Sealed item rate tenders are invited from reputed A Class contractors for the following work intended vide technical tender enclosed

2. The following documents have been enclosed:

a) Technical tender specification

b) Tender document – General Conditions

c) Price Schedule

3. After technical evaluation, the priced bids of qualified tenderers will be opened at FCRI in presence of the qualified tenderers or a single authorized representative of the tenderers. The exact date of opening will be informed later.

4. No consideration will be given to any tender received after due time and date.

5. The Earnest Money will be returned along the payment for final bill.

6. The tenderer will submit his tender after carefully examining all the Tender Documents.

7. The tender shall be valid for acceptance for a minimum period of THREE MONTHS from the date of its opening.

Place: Name & Designation Date:

Authorized Signature

Office Seal

V. Letter of Authority for Attending Tender Opening and Subsequent Negotiations.

Date:

Fluid Control Research Institute, 25


Fluid Control Research Institute, Kanjikode West, Palakkad Tender Document – Power Supply to New Multi Phase Lab. Kanjikode West, Palakkad,Kerala, India – 678 623

Dear Sir,

Sub:

Bid No.…………………….……for …………………………………………………………………………….

M/s …………………………………………. hereby authorize following personnel to attend the price bid

opening and for subsequent discussions/registration/correspondence and communication against

above Bid.

1. Name & Designation …………………………………………… Signature ………………………………..

2. Name & Designation ………………………………………….. Signature ………………………………..

We confirm that we shall be bound by all commitments made by aforementioned authorized representatives.

Tanking you

Yours faithfully,

Place: Name & DesignationDate:

Authorized Signature

Office Seal

Note: -

This letter of authority should be on bidder’s letterhead and should be signed by a person competent having the power of attorney to bind the bidder.

Not more than two persons are permitted to attend techno–commercial negotiations/price bid opening.

VI. Form for Bank Guarantee for Earnest Money Deposit (To be issued by a Public Sector Bank)(Stamp in accordance with the Stamp Act)

Ref............... Bank Guarantee No.........Date......................

To,26


Fluid Control Research Institute, Kanjikode West, Palakkad Tender Document – Power Supply to New Multi Phase Lab. Fluid Control Research Institute Kanjikode West, Palakkad, Kerala, India – 678623

Dear Sir(s),

TENDER NO._______________ FOR_________________________________

WHEREAS.....................................................(hereinafter called the Bidder has submitted his Bid no. …………………. Dated……......for ..............................(hereinafter called 'the bid')

KNOW ALL MEN by these presents that WE.........................………………………… are bound unto Fluid Control Research Institute (An autonomous body under Govt. of India, Ministry of Heavy Industries & Public Enterprises), Kanjikode West, Palakkad, Kerala, India – 678623 (herein after called FCRI) IN THE SUM OF...………………………for which payment well and truly to be made to FCRI, the Bank binds itself its successor and assigns by these presents. Sealed with the Common Seal of the Bank this... day of...

THE CONDITIONS OF THIS OBLIGATION ARE:

1. If the Bidder withdraws his Bid during the period of Bid validity specified by the Bidder on the Bid Form ; or

2. If the Bidder, having been notified of the acceptance of his bid by FCRI during the period of bid validity but

a) Fails or refuses to execute the Contract Form, if required; orb) Fails or refuses to furnish the PERFORMANCE SECURITY in accordance with the

instructions to bidder.

We undertake to pay FCRI upto the above amount upon receipt of its first written demand, without FCRI having to substantiate its demand, provided that in its demand FCRI will note that the amount claimed by it is due to it owing to the occurrence of one or both of the two conditions specifying the occurred condition or conditions.

The Guarantee will remain in force upto _____________and any demand in respect thereof should reach the BANK not later than the above date.

(Signature of the BANK)Signature of the Witness

Name & Address of Witness:

Date:



VII. General Rules and Directions for Guidance

1. Bid Submission

1. Tenders shall be submitted in sealed covers super scribing the Tender Number and name of the work due date and nature of bid (priced or unprised), and addressed legibly to officer inviting the tender. Full name and address of the tenderer should be written on the envelope as well as on the tender below the signature.

2. All the pages of the tender documents and any other enclosures submitted by the tenderer must properly signed or initialed and dated on each page, and also signed and dated at the places mentioned in the documents by the tenderer or such person or persons on his behalf as are legally authorized or required to sign for the tenderer. The tenderer shall in particular satisfy the Institute that he is competent and authorized to submit the tender and to enter into a legally binding contract with the Institute on behalf of himself, his firm, Company or Corporation as the case may be. A person signing the tender or any document forming part of the tender on behalf of another shall be deemed to warrant that he has the requisite authority of sign for other, and if, on enquiry, it appears that the person so signing has no authority to do so, the Institute may, without prejudice to any other Civil and Criminal remedies, cancel the contract and hold the signatory liable for all costs and damages.

3. Schedule of quantities and rates should be carefully and properly filled in. All rates should be indicated in words as well as in figures. Erasures and alterations in the tender documents should be avoided. If any corrections are necessary the original entry should be scored off and new entry legibly made duly attested by the full signature of the tenderer with date. Failure to do so may cause rejection of the tender by the Institute at its discretion. Any statement and/or letters signed separately and issued to the Institute either before or after the tender may not be considered.

4. In case of firms, all partners of the firm or such person or persons as may be legally competent to sign for the firm should sign the tender documents. In case of company, the official seal of the company should be affixed in the tender documents and should be signed by such person(s) as may be authorized by the articles of Association of the Company to sign for and on behalf of the Company. A copy of the Articles of Association should be sent with the tender. In any case, the tenderer should disclose his constitution and copies of all necessary legal documents in support thereof such as the duly registered partnership deed in the case of partnership firm should be produced as and when called for by the Institute.

5. Each tenderer shall submit a declaration as to whether he is an individual, firm or Association of firms, Company or Corporation and has the requisite organization including technical and other personnel and financial and other resources to handle the work. Full information, supported by documentary evidence shall be furnished by the tenderer in regard to the following among other things so as to demonstrate his ability to undertake the work as specified.

a) In the case of firm, company or corporation

i. The legal name, the nature of business and the date and place of registration (including the state of incorporation where it is a corporation).

ii. The authorized, subscribed and paid up capital.

iii. The names and addresses of all the Directors including those of the Chief Executive Officer, President, Secretary or the person authorized to bind the firm, company or corporation in the matter.



b) Tenderer shall include the names and addresses of all the partners in case of partnership.

c) If the tenderer is an association of firms, the details of all participating firms shall be shown in tender.

d) In the case of Indian Agent of a Foreign Organization, percentage of commission payable to Indian Agent, copy of agency agreement with Foreign Organization and certificate of enlistment with DGS&D under compulsory registration scheme of Ministry of Finance.

The Institute will be the sole judge as to the merits of the tender’s ability to perform the work. Non-submission of documentary evidence of any of the aforementioned aspects may render the tender liable to summary rejection.

6. Total amount of tender should be written in the same language that the tender signed.

7. The specified amount of Earnest Money must be deposited either by a Demand Draft crossed “Account payee” drawn in favour of “Fluid Control Research Institute” payable at Palakkad or by cash. The EMD should be enclosed with the Technical Bid. Cheque will not be accepted.

8. The Earnest Money of the successful tenderer will be retained towards ‘Security Deposit’ and in the case of others, will be returned on application after finalization of the purchase.

9. The Earnest Money shall be liable to be forfeited without prejudice to the other rights and remedies of the Institute in the event of the tenderer failing (a) to keep his tender valid and open for acceptance by the Institute for and during the period of six months reckoned from the date of opening of tenders; or (b) to furnish, the requisite documents, etc. within the specified time.

10. The Security Deposit shall liable to be forfeited without prejudice to the other rights and remedies of the Institute if the successful tenderer is failing to accept the purchase order placed by the Institute, within 15 days of its issue. The Institute shall also have the right to forfeit the Security Deposit in case the suppliers fail to execute the order as per the terms & conditions of the order.

11. Should the tenderer have relative or relatives, or in the case of a firm or company or contractors, one or more of its shareholders employed in any capacity in the Institute, the tenderer should furnish complete information to that effect at the time of submission of the tender.

12. Tenders which do not fulfill all or any of the above conditions or incomplete in any respect are liable to be rejected.

13. The right of accepting any tender or rejecting any or all tenders without assigning any reason is reserved.

14. Tenderer should be enclosed Sales tax and Income tax clearance certificates along with the tender.

15 FCRI has standard payment terms as given below.



The Contractor may submit bill for items supplied/erected. Maximum number of bill is restricted to three numbers. Payment will be released after 10 days of submission of bills. 60% of the bill amount will be released in the first phase. 30% will be released after approval from Electrical Inspectorate and remaining 10% will be released after guarantee period for one year from the date of commissioning.

16. Tenderer can notify FCRI in writing or by faxing or by email for any clarification on documents. FCRI will respond in writing to any request for clarification on bidding documents within 5 days prior to the deadline for the submission of bids. FCRI’s response will be sent to all prospective bidders who have downloaded bidding documents.

17. At any time prior to the bid due date, FCRI may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the bidding documents, by issuing addenda.

Any addendum thus issued shall be part of the Bidding Documents pursuant to ITB Clause-5.1 and shall be notified in writing by fax/post to all prospective bidders. Prospective bidders shall promptly acknowledge receipt of each addendum by post, fax and email to FCRI.

18 I shall extend the bid due date in order to allow prospective bidders, a reasonable time to furnish their most competitive bid considering the amendments issued.

2 Overruling Clause

Not withstanding anything stated anywhere in this document, the Director FCRI has the power to revise/add/review/delete/modify any of the conditions/statements indicated therein.

3 . Award of Contract

1. Post Qualification

In the absence of pre qualification, FCRI will determine to its satisfaction whether the lowest bidder is qualified to satisfactorily perform the contract.

The determination criteria will be bidder’s financial, technical and production capabilities as well as such other information as FCRI deems necessary and appropriate.

Affirmative determination will be a prerequisite for award of contract to the bidder. A negative determination will result in rejection of the bidder’s bid.

2. Award Criteria

FCRI will award the contract to Bidder whose bid has been determined as responsive and has been determined to be the lowest evaluated bid, provided further that the Bidder is determined to be qualified to perform the contract satisfactorily.

3. Change in Quantities

FCRI reserves the right at the time of award of Work Order to increase or decrease by upto 15% the quantity of EQUIPMENT/Item specified in the Material Requisition, without any change in unit price or other terms and conditions. Variation beyond this limit will be subject to mutual agreement between FCRI and the Contractor.

XII Preambles To Schedule Of Quantities


Fluid Control Research Institute, Kanjikode West, Palakkad Tender Document – Power Supply to New Multi Phase Lab. 1. Rates quoted shall include all the operations, materials, etc., mentioned in the

specifications of respective items of work, schedule of quantities, the preambles and required to complete the job.

2. The item supplied by FCRI are indicated in the schedule. All other items required for commissioning of system shall be supplied by contractor. Rates quoted shall include all labour, materials, tools, plants, equipments and other sunderies etc, for completion of work.

3. Rates quoted shall be firm and shall not be subject to any variation due to increase in labour wages, cost of materials etc. or any other price variation whatsoever either by act of Government or otherwise whether during the stipulated period of execution or during extended period of completion if any.

4. The works “as described”, “as specified”, “as shown”, “as directed” or “as approved” shall mean as described in the specifications, schedule of quantities and other tender documents, as shown on the drawings and as directed or as approved by the Engineer in-charge.

5. Your offer should remain valid for 3 months from the date of opening of tenders.

6. For the purpose of quoting the rates, you may treat it as a case where there is no “C” or “D” form.

7. The rate of taxes should be shown in the supply and labour schedules and which should cover all taxes whatever form may be applicable and as prevailing on the date of quotation.

11. In case the components as per our specification is not available, you may quote for the components of better specifications with clear indication of make, technical details etc. However such alternative components will be considered only on extraordinary circumstances.

12. Liquidated damages for delay beyond the agreed delivery and commissioning schedule @1% per week subject to maximum of 10% of the total order value will be applicable.

13. Failure to supply the materials as per delivery schedule is liable to result in cancellation of the order.

15. Declaration to the effect that the equipment supplied is original and is not reconditioned or refurbished items.

16. Power and water required for construction can be provided by FCRI on Chargeable basis.

Note: Preambles apply to all the sections of the schedule of quantities and tendered rates shall take into account all these provisions in addition to various provisions in other parts of the tender documents.



VOLUME – III of III

PRICE SCHEDULE



FLUID CONTROL RESEARCH INSTITUTEKANJIKODE WEST – 678 623, PALAKKAD, KERALA

(Under Ministry of Heavy Industries & Public Enterprises – Govt. of India)Phone: (91) 491-2566120 / 2566206 / 2569009 Fax: 2566326

E-mail: [email protected], [email protected] Website: http://www.fcriindia.com

TENDER FORM

I/We hereby tender for the execution for…………………………………………………… ………………………………………………………………….of the item specified in the under written memorandum within the time specified in such memorandum at item rate entered in the schedule of quantities and in accordance in all respects with the specifications and instructions in writing referred to in Tender Documents.

MEMORANDUM

a) General Description :

b) Estimated Cost :

c) Earnest Money :

d) Time allowed for the work from : the date of written order to commence.

Should this tender be accepted I/We hereby agree to abide by and fulfill all the terms and provisions of the General and Special conditions of contract so far as applicable or in default thereof to forfeit and pay to the Institute or its successors in office the sums of money mentioned in the said conditions. The sum of Rs……………………..(Rupees …………………………………………………………………………….) paid as Earnest Money is to be absolutely forfeited to the said Institute or its successors in office, without prejudice to any other rights or remedies of the said Institute or its successors in office, should I/We fail to satisfy the provisions contained in the relevant paragraphs of the tender forms.

SIGNATURE AND ADDRESS OF THE TENDERER

DATED: 33



From, To,

M/s. The DirectorFluid Control Research InstituteKanjikode West – 678 623Palakkad, Kerala.

Ref:

Sub: Power Supply to New Multi Phase Lab. Facility

Sl. No Particulars Amount Remarks

Items as per Volume – III of III

Terms and conditions

We accept all terms and conditions listed in the Tender Documents.

Company’s Rubber stamp:

Place:

Date:


http://www.fcriindia.com/

