Program PlanningProgram Planning

By By

Jean ParchmentJean Parchment

Leadership Certification Level 2Leadership Certification Level 2

General ConferenceGeneral Conference

Women’s MinistriesWomen’s Ministries

The focus of a The focus of a program is ministry.program is ministry.

Planning a program can be Planning a program can be compared to an artist painting compared to an artist painting

a picture.a picture.

Likewise, we ask:Likewise, we ask:What do we want to portray?What do we want to portray?What do we want them to What do we want them to remember?remember?

We are only God’s We are only God’s instruments. This is instruments. This is His program. He is His program. He is using us to plan it.using us to plan it.

Prayer, Prayer, Prayer, Prayer, Prayer, Prayer, and more Prayer!and more Prayer!

Frequently Asked QuestionsFrequently Asked Questions

• Where do I start?Where do I start?• How can I ensure effectiveness?How can I ensure effectiveness?• Will people want to come?Will people want to come?• What will make the program What will make the program

attractive?attractive?• How will I evaluate its success?How will I evaluate its success?• What is the best advertising method?What is the best advertising method?• Is there a budget?Is there a budget?

Step 1: Form a Planning Step 1: Form a Planning CommitteeCommittee

A. Support: moral, spiritual, and A. Support: moral, spiritual, and physicalphysicalB. BalanceB. Balance

Choosing a Balanced Choosing a Balanced CommitteeCommittee

Personal ContactPersonal ContactConsult with the church pastor Consult with the church pastor

and others you trust.and others you trust.

Size of CommitteeSize of Committee

Large does not necessarily Large does not necessarily mean effective.mean effective.

Composition of a CommitteeComposition of a Committee

• The leader/chairpersonThe leader/chairperson• A young womanA young woman• A single womanA single woman• A career woman who is presently A career woman who is presently

working at her careerworking at her career• A homemaker who happens to be a A homemaker who happens to be a

mothermother• A senior citizenA senior citizen

Step 2: Choosing the ThemeStep 2: Choosing the Theme

Needs Assessment Exercises:Needs Assessment Exercises:• Exercise #1: Identify three needsExercise #1: Identify three needs• Exercise #2: Prioritize the needsExercise #2: Prioritize the needs• Exercise #3: List group needsExercise #3: List group needs• Exercise #4: Prioritize group needsExercise #4: Prioritize group needs• Exercise #5: Identifying the ThemeExercise #5: Identifying the Theme

Principles of Program PlanningPrinciples of Program Planning• Christ-CenteredChrist-Centered• OrganizationOrganization• RelevantRelevant• SimplicitySimplicity• Interesting/VibrantInteresting/Vibrant• Theme focusedTheme focused• MusicMusic• Attention to detailsAttention to details

What to Avoid:What to Avoid:• Jargon and complex religious phrases• Negatives • Lifelessness—Monotone sends

everyone to sleep • Packing the Program: “effective”

and “packed” are not synonymous• Numerous Announcements• Neglecting time • Lengthy introductions

KeywordKeyword

Advertise!Advertise!

Advertise! Advertise! Advertise!

Advertising PrinciplesAdvertising Principles

1.1. RepetitionRepetition

2.2. BrochureBrochure

3.3. Brochures sent Brochures sent to churchesto churches

4.4. Newspaper/Newspaper/radio radio advertisementadvertisement

Subcommittees and Subcommittees and ResponsibilitiesResponsibilities

1.1. ProgramProgram

2.2. HospitalityHospitality

3.3. Audio Audio

VisualVisual

4.4. UsheringUshering

5.5. MusicMusic

6. Photographer/Videographer

7. Clean up crew

8. Registration

9. Decoration

10.Prayer