CITY OF DURHAMPROGRAM GRANT APPLICATION – FY 2006-2007

NAME AND ADDRESS OF AGENCY

Name: Keep Downtown Beautiful (KDTB)

Physical Address: 1 Jones St. Durham, NC 27701

Mailing Address: P.O. Box 001 Durham, NC 27701

Primary Contact/Title: Matel Pastel Phone: (919) 560-0000 Fax: (919) 560-0001

Email Address: matel.pastel@yahoo.com

Is your organization incorporated as a non-profit organization? Yes No

Incorporation Number: 12-345-6789

Please state which of the 5 general service types (below) best describes your activities: Arts (Arts, Community Development, Public Health/Social Services, Public Safety, or Youth)

1. Please provide a brief outline of your agency’s mission and goals.MISSION: To improve the aesthetic beauty of Downtown Durham

GOAL 1: Ensure all downtown streets have level and unbroken sidewalksGOAL 2: Install and maintain flower planters and tree stands along all the main streets of

downtownGOAL 3: Commission local artists to paint beautiful murals on the bare sides of buildings and

suitable infrastructural surfaces (i.e. retaining walls, etc.)

2. Please provide an outline of your agency’s programs/activities.Operation Neat Streets – On-going – 0% City fundsThis program works with the City and County of Durham, the State of North Carolina, private foundations, and citizens to generate and devote sufficient funding for the proper maintenance and upgrade of downtown streets and sidewalks. Operations include public lobbying efforts to raise issue salience and pressure government officials to maintain and improve public infrastructure.

Greenscape – On-going – 0% City fundsThis program works with the City and County of Durham, the State of North Carolina, private foundations, and citizens to generate and devote sufficient funding for urban vegetation. Operations include public lobbying efforts to raise issue salience and pressure government officials to provide urban vegetation. Also, a taskforce is dedicated to researching the downtown districts of other municipalities to help generate visions of what Durham’s downtown should look like. Public workshops, lead by horticulture experts from area universities, are then held to review what other cities have done and to refine plans for downtown vegetation in Durham.

FOR OFFICE USE ONLY

Application Number

Approved Declined

Funded Level:

Contract #:

1

Grant Amount Requested: $ 20,000

2. Please provide an outline of your agency’s programs/activities. (Continued)Paintings for the People – Proposed – 100% City fundsThis program works to obtain the permission of governments and real estate owners for murals to be painted on the external surfaces of their property in the downtown area. Local artists submit proposals to KDTB. KDTB submits the proposals to public review and a sub-committee selects which proposals to approve. KDTB enters into a formal contract with each commissioned artist and ensures the mural projects are properly executed. 50% of the murals commissioned each year will be designed by local artists but actually painted with the aid of local school children.

3. Please summarize how your proposal would support the City Council’s 8 goals.KDTB’s Paintings for the People program directly supports Council’s goal of Aesthetic Beauty by working to bring great works of public art to the downtown area. Not only will the art be displayed for all to see and enjoy, but by using existing surfaces, no new space needs to be reserved for display. Painting murals on the bare, external surfaces of buildings and infrastructure also helps cover up unsightly and/or visually disturbing surfaces throughout the downtown.

Paintings for the People also marginally supports the Council’s goals of a Prosperous Economy and Cultural Diversity and Heritage. More displays of beautiful public art will make the downtown area a more attractive place to visit, shop, work, and live in. It is also another opportunity for the many diverse communities of Durham to make their mark on the City.

4. Please provide the approximate number of citizens who will receive services provided by your agency.KDTB’s Paintings for the People intends to improve the quality of life of every person, of all ages, who visits, works, or lives in downtown Durham.

KDTB plans on staffing its mural site and mural proposal review committees with local volunteers. As part of this program, KDTB will provide leadership and organizational training to the approximately 20 volunteers who will fill the two review committees.

Finally, 50% of the commissions will be painted by children between the ages of 11 and 15. The children will be nominated by the art teachers within each of the 8 middle schools in the Durham Public School System as well as the Durham School of the Arts. We would like each school to nominate two students per school, for a total of 18 assistant painters. KDTB, the designing artist, and hopefully the nominating art teachers will assists in the painting as well.

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5. To the best of your knowledge, please identify any similar or related programs performed by other agencies within the City of Durham and briefly describe your agency’s relationship with them.KDTB works closely with Keep Durham Beautiful, Downtown Durham, Inc., the Durham Arts Council, and the Durham Public School System.

Keep Durham Beautiful will share logistical/organizational support.

Downtown Durham, Inc. has expressed a willingness to provide matching funds to any provided by the City.

The Durham Arts Council will help make local artists aware of Paintings for the People and will encourage and assist them with their project proposals, as well as help provide some of the necessary art supplies.

The Durham Public School System will allow KDTB to make presentations to middle school art classes about the program and has pledged to provide some of the painting materials (brushes, water buckets, smocks, etc.) their students and teachers will use when assisting with the murals.

6. Please describe the professional qualifications of the key staff members and volunteers who will ensure the program’s success.KDTB’s Director, Matel Pastel, has a Masters in Visual Arts from North Carolina Central University.

KDTB’s Assistant Director, Amanda Huginkiss, has an MBA from Duke University.

Both the Mural Site Review Committee and the Mural Proposal Review Committee will have volunteer members drawn from the following stakeholder groups:

Downtown Durham Residents Downtown Durham Business Owners Downtown Durham Government Employees Local Durham Artists

KDTB will also request a staff liaison from the City/County Planning Department to assist with site selections.

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7. The following three forms are used to clearly and concisely summarize the actual, measurable work that your agency will conduct if awarded a Non-City Agency (NCA) grant by the City. The following list of instructions explains how each form must be filled out.The Scope of Work

• The Scope of Work should include all of the measurable objectives performed by each NCA per quarter.

• The Scope of Work should include activities that directly benefit the public, such as:– Putting on an art exhibit– Performing a concert– Providing job training

• The Scope of Work should not include administrative activities, such as:– Applying for other grants– Holding staff meetings

• The Scope of Work should include the following 3 types of quantifiable data:– Measurable Activities

• For example, ‘Provided 240 hours (20 hours per week for 12 weeks) of job training classes.’ or ‘Exhibited 12 new paintings and 6 new sculptures during the Fall 2005 season.’

– Measurable Beneficiaries • For example, ‘Provided a service/learning activity for 20 volunteers that provide hot

and healthy meals to 1,500 recipients.’– Measurable Results

• For example, ‘90% of tutoring recipients improved one full letter grade by the end of the semester.’

________________________________________________________________________________________The Agency Budget & Quarterly Financial Activities

• Show Revenues on the top, Expenditures on the bottom.• Total Revenues and Total Expenditures for the year should equal each other.• Show every individual source of revenue.

– Donations made by private individuals can be lumped together into a single Donations line.• Consolidate all Expenditures into the following three areas:

– Personnel (salaries, benefits, etc.)– Operating (supplies, rent, utilities, etc.)– Capital (one-time purchases over $5,000)

• Please insert your agency’s information in the budget form provided. Alternate formats are unacceptable.

________________________________________________________________________________________The List of City-Funded Expenditures

• This document is simply a list of each item an NCA will spend the City’s money on, broken down by quarter.

• Please insert your agency’s information in the budget form provided. Alternate formats are unacceptable.

________________________________________________________________________________________PLEASE NOTE: When submitting an application, only fill out the green portions of the following three forms. If your grant request is approved, you can revise the green portions based on the actual amount of the grant. The yellow portions will be filled out after each fiscal quarter, as part of the Quarterly Report. So for now, leave the yellow portions blank.

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SCOPE OF WORKScope of work for the proposed services for the coming fiscal year. Scope of work should detail what will be achieved on a quarterly basis. This scope of work will be used as part of the quarterly reporting and contract for services. (Results achieved to be reported quarterly)Quarter PROPOSED QUARTERLY WORK PLAN ACTUAL QUARTERLY RESULTS

1st

QuarterJuly 1 – Sept. 30

1. Will provide 240 hours (20 hours per week) of job training classes to 150 participants. 100 (66%) will be employed after their training is complete.

2. Insert Proposed Quantifiable Activity, Proposed Quantifiable Beneficiaries, and Proposed Quantifiable Results here

3.

1. Insert Actual Activities, Beneficiaries, and Results here (after 1st Quarter).

2. Insert Actual Activities, Beneficiaries, and Results here (after 1st Quarter)

3.

2nd

QuarterOct. 1 – Dec. 31

1. Insert Quantifiable Activity, Quantifiable Beneficiaries, and Proposed Quantifiable Results here

2. Insert Quantifiable Activity, Quantifiable Beneficiaries, and Proposed Quantifiable Results here

3.

1. Insert Actual Activities, Beneficiaries, and Results here (after 2nd Quarter).

2. Insert Actual Activities, Beneficiaries, and Results here (after 2nd Quarter).

3.

3rd

QuarterJan. 1 – Mar. 31

1. Insert Quantifiable Activity, Quantifiable Beneficiaries, and Proposed Quantifiable Results here

2. Insert Quantifiable Activity, Quantifiable Beneficiaries, and Proposed Quantifiable Results here

3.

1. Insert Actual Activities, Beneficiaries, and Results (after 3rd Quarter).

2. Insert Actual Activities, Beneficiaries, and Results here (after 3rd Quarter).

3.

4th

QuarterApr. 1 – June 30

1. Insert Quantifiable Activity, Quantifiable Beneficiaries, and Proposed Quantifiable Results here

2. Insert Quantifiable Activity, Quantifiable Beneficiaries, and Proposed Quantifiable Results here

3.

1. Insert Actual Activities, Beneficiaries, and Results here (after 4th Quarter).

2. Insert Actual Activities, Beneficiaries, and Results here (after 4th Quarter).

3.Plans for evaluation including how success will be defined and measured.1. Committee Rosters will show the number and make-up of our two committees.2. Minutes of monthly meetings will record our site selection activities.3. We will retain all proposals submitted to the Mural Proposal Review Committee4. We will keep copies of receipts for all payments.5. The beautiful murals covering blank surfaces throughout the downtown area will show that we have executed our contracts.

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AGENCY BUDGET / QUARTERLY FINANCIAL ACTIVITIES AGENCY NAME: Fiscal Year Q1 Q2 Q3 Q4 Total

  July 1 - June 30

July 1 - Sept. 30

Oct. 1 - Dec. 31

Jan. 1 - Mar. 31

Apr. 1 - June 30

July 1 - June 30

  Budget Actual Actual Actual Actual ActualREVENUES City of Durham $20,000.00 $0.00 County of Durham $10,000.00 $0.00  $0.00 Z. Smith Reynolds Foundation $20,000.00 $0.00 J.R. Dodge Foundation $25,000.00 $0.00 Ford Foundation $25,000.00 $0.00  $0.00 SunTrust $7,500.00 $0.00 Bank of America $7,500.00 $0.00 American Tobacco $2,500.00 $0.00  $0.00 Private Donations $2,500.00 $0.00  $0.00  $0.00  $0.00  $0.00  $0.00  $0.00  $0.00  $0.00  $0.00  $0.00Total Revenue $120,000.00 $0.00 $0.00 $0.00 $0.00 $0.00EXPENDITURESPersonnel (salary, benefits, etc.) $50,000.00 $0.00Operating (supplies, rent, utilities, etc.) $65,000.00 $0.00Capital (one-time purchases over $5,000) $5,000.00 $0.00Total Expenditures $120,000.00 $0.00 $0.00 $0.00 $0.00 $0.00SUMMARYBalance $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

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LIST OF CITY-FUNDED EXPENDITURESList of City-Funded Expenditures

Quarter Proposed Expenditures Amount Actual Expenditures Amount1st

Quarter July 1 - Sept. 30

 Personnel – KDTB Director $750.00     Personnel – KDTB Asst. Director $500.00                                

Total $1,250 Total $0.00 2nd

Quarter Oct. 1 - Dec. 31

 Personnel – KDTB Director $725.00     Personnel – KDTB Asst. Director $500.00                              

Total $1,250 Total $0.00 3rd

Quarter Jan. 1 - Mar. 31

 Personnel – KDTB Director $750.00     Personnel – KDTB Asst. Director $500.00     Operating – Contracting Services $5,000.00                         

Total $6,250 Total $0.00 4th

Quarter Apr. 1 - June 30

 Personnel – KDTB Director $750.00     Personnel – KDTB Asst. Director $500.00     Operating – Contracting Services $5,000.00     Operating – Art Supplies $5,000.00                  

Total $11,250 Total $0.00 SUMMARY  Total $20,000.00 Total $0.00

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REQUIRED ATTACHMENTS Letter from a certified accountant stating that

sound accounting procedures/practices are being used (for requests of $30,000 or more) OR

Sworn, certified statement and Schedule of Receipts and Expenditures (for requests below $30,000)

Copy of IRS determination letter indicating 501(c)(3) tax-exempt status

Non-Collusion Affidavit / ADA statement (see page 9 below)

List of Board of Directors with Affiliations Annual Report (if available)

As a condition of receiving City funds, the recipient agrees to submit quarterly reports and cooperate with on-site visits as a prerequisite of reimbursement payments. If awarded funding, do you agree to complete these evaluation tools? Yes NoIf awarded funding, do you agree to accept quarterly payments? Yes NoHas your agency received City funding in prior years? Yes NoIf yes, did your agency successfully comply with the contractual agreement, including quarterly performance and financial reports? Yes No

CERTIFICATION

I certify that information contained in this application, including all attachments and supporting materials, is true and accurate to the best of my knowledge. I, as an authorized agent, am prepared to enter into a Contractual Agreement with the City of Durham, if this application is approved.

__________________________________________ __________________________________________Signature of Authorized Representative Print Name/Title of Authorized Representative

______________________________ ______________________________ __________________Telephone Number/Fax Number Email Date

Physical Address:__________________________________________________________________________________________________________________________________________

Deliver applications to Budget & Management Services, located on the 4th floor of City Hall101 City Hall Plaza, Durham, NC 27701

APPLICATIONS ARE DUE BY 5:00 PM, WEDNESDAY, MARCH 15, 2006

NO EXCEPTIONS!!

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CITY OF DURHAMPROGRAM GRANT APPLICATION – FY 2006-2007

NAME AND ADDRESS OF AGENCY

Name:

Physical Address:

Mailing Address:

Primary Contact/Title: Phone: ( ) Fax: ( )

Email Address:

Is your organization incorporated as a non-profit organization? Yes No

Incorporation Number:

Please state which of the 5 general service types (below) best describes your activities: (Arts, Community Development, Public Health/Social Services, Public Safety, or Youth)

1. Please provide a brief outline of your agency’s mission and goals.

2. Please provide an outline of your agency’s programs/activities.

FOR OFFICE USE ONLY

Application Number

Approved Declined

Funded Level:

Contract #:

9

Grant Amount Requested: $

2. Please provide an outline of your agency’s programs/activities. (Continued)

3. Please summarize how your proposal would support the City Council’s 8 goals.

4. Please provide the approximate number of citizens who will receive services provided by your agency.

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5. To the best of your knowledge, please identify any similar or related programs performed by other agencies within the City of Durham and briefly describe your agency’s relationship with them.

6. Please describe the professional qualifications of the key staff members and volunteers who will ensure the program’s success.

11

7. The following three forms are used to clearly and concisely summarize the actual, measurable work that your agency will conduct if awarded a Non-City Agency (NCA) grant by the City. The following list of instructions explains how each form must be filled out.The Scope of Work

• The Scope of Work should include all of the measurable objectives performed by each NCA per quarter.

• The Scope of Work should include activities that directly benefit the public, such as:– Putting on an art exhibit– Performing a concert– Providing job training

• The Scope of Work should not include administrative activities, such as:– Applying for other grants– Holding staff meetings

• The Scope of Work should include the following 3 types of quantifiable data:– Measurable Activities

• For example, ‘Provided 240 hours (20 hours per week for 12 weeks) of job training classes.’ or ‘Exhibited 12 new paintings and 6 new sculptures during the Fall 2005 season.’

– Measurable Beneficiaries • For example, ‘Provided a service/learning activity for 20 volunteers that provide hot

and healthy meals to 1,500 recipients.’– Measurable Results

• For example, ‘90% of tutoring recipients improved one full letter grade by the end of the semester.’

________________________________________________________________________________________The Agency Budget & Quarterly Financial Activities

• Show Revenues on the top, Expenditures on the bottom.• Total Revenues and Total Expenditures for the year should equal each other.• Show every individual source of revenue.

– Donations made by private individuals can be lumped together into a single Donations line.• Consolidate all Expenditures into the following three areas:

– Personnel (salaries, benefits, etc.)– Operating (supplies, rent, utilities, etc.)– Capital (one-time purchases over $5,000)

• Please insert your agency’s information in the budget form provided. Alternate formats are unacceptable.

________________________________________________________________________________________The List of City-Funded Expenditures

• This document is simply a list of each item an NCA will spend the City’s money on, broken down by quarter.

• Please insert your agency’s information in the budget form provided. Alternate formats are unacceptable.

________________________________________________________________________________________PLEASE NOTE: When submitting an application, only fill out the green portions of the following three forms. If your grant request is approved, you can revise the green portions based on the actual amount of the grant. The yellow portions will be filled out after each fiscal quarter, as part of the Quarterly Report. So for now, leave the yellow portions blank.

12

SCOPE OF WORKScope of work for the proposed services for the coming fiscal year. Scope of work should detail what will be achieved on a quarterly basis. This scope of work will be used as part of the quarterly reporting and contract for services. (Results achieved to be reported quarterly)Quarter PROPOSED QUARTERLY WORK PLAN ACTUAL QUARTERLY RESULTS

1st

QuarterJuly 1 – Sept. 30

4.5.6.

4.5.6.

2nd

QuarterOct. 1 – Dec. 31

4.5.6.

4.5.6.

3rd

QuarterJan. 1 – Mar. 31

4.5.6.

1.2.3.

4th

QuarterApr. 1 – June 30

4.5.6.

4.5.6.

Plans for evaluation including how success will be defined and measured.6.7.8.9.10.

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AGENCY BUDGET / QUARTERLY FINANCIAL ACTIVITIES AGENCY NAME: Fiscal Year Q1 Q2 Q3 Q4 Total

  July 1 - June 30

July 1 - Sept. 30

Oct. 1 - Dec. 31

Jan. 1 - Mar. 31

Apr. 1 - June 30

July 1 - June 30

  Budget Actual Actual Actual Actual ActualREVENUES        

             Total RevenueEXPENDITURESPersonnel (salary, benefits, etc.)Operating (supplies, rent, utilities, etc.)Capital (one-time purchases over $5,000)Total ExpendituresSUMMARYBalance

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LIST OF CITY-FUNDED EXPENDITURESList of City-Funded Expenditures

Quarter Proposed Expenditures Amount Actual Expenditures Amount1st

Quarter July 1 - Sept. 30

                                      

Total Total2nd

Quarter Oct. 1 - Dec. 31

                                    

Total Total3rd

Quarter Jan. 1 - Mar. 31

                                    

Total Total4th

Quarter Apr. 1 - June 30

                                  

Total TotalSUMMARY  Total Total

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REQUIRED ATTACHMENTS Letter from a certified accountant stating that

sound accounting procedures/practices are being used (for requests of $30,000 or more) OR

Sworn, certified statement and Schedule of Receipts and Expenditures (for requests below $30,000)

Copy of IRS determination letter indicating 501(c)(3) tax-exempt status

Non-Collusion Affidavit / ADA statement (see page 9 below)

List of Board of Directors with Affiliations Annual Report (if available)

As a condition of receiving City funds, the recipient agrees to submit quarterly reports and cooperate with on-site visits as a prerequisite of reimbursement payments. If awarded funding, do you agree to complete these evaluation tools? Yes NoIf awarded funding, do you agree to accept quarterly payments? Yes NoHas your agency received City funding in prior years? Yes NoIf yes, did your agency successfully comply with the contractual agreement, including quarterly performance and financial reports? Yes No

CERTIFICATION

I certify that information contained in this application, including all attachments and supporting materials, is true and accurate to the best of my knowledge. I, as an authorized agent, am prepared to enter into a Contractual Agreement with the City of Durham, if this application is approved.

__________________________________________ __________________________________________Signature of Authorized Representative Print Name/Title of Authorized Representative

______________________________ ______________________________ __________________Telephone Number/Fax Number Email Date

Physical Address:__________________________________________________________________________________________________________________________________________

Deliver applications to Budget & Management Services, located on the 4th floor of City Hall101 City Hall Plaza, Durham, NC 27701

APPLICATIONS ARE DUE BY 5:00 PM, WEDNESDAY, MARCH 15, 2006

NO EXCEPTIONS!!

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