procurement forum january 16, 2014. sp-13-0230r
TRANSCRIPT
Procurement ForumJanuary 16, 2014
SP-13-0230R
Office of State ProcurementStatewide Furniture Contract
THE OLD WAY“CO-OPS”
Furniture: Educational
4600024031/2010000069 National IPA 03/04/2015 Moser Corporation-
Sagus/Artco-Bell No No No No Tim O'Brien
Furniture: Educational
4600028934/PSS-312495 E&I/PSS 12/31/2016 Hubble-Mitchell &
Assoc HMI-Teknion No No No No Tim O'Brien
Furniture: Office
4600028754/440000-3402
U.S. Communities 12/31/2020 Norman Company -
Haworth No No No No Tim O'Brien
Furniture: Office
4600028755/440000-3404
U.S. Communities 12/31/2020 LaHarpe's Office
Furniture - Knoll No No No No Tim O'Brien
BID OPENING
ONE HUNDRED SIX MANUFACTURERSRESPONDED
THE NEW WAY
Office of State ProcurementStatewide Furniture Contract
CAFETERIA
DORMITORY
LIBRARY
LOUNGE
SYSTEMS
SCHOOL
CASEGOODS
SEATING
FILING
TECH SUPPORT
Modular Panel
Full Height Wall
Modular Frame & Tile
Accessories
Open Plan
Lab/Science
Seating
Student Desks
Tables
BookcasesTables
Seating Beds/Bunks
Desks
Seating
WardrobesStorage
Tables/Chairs
ShelvingBook Carts
Study Carrells
Tables
Accessories
Seating
TablesConf./Trng.
Shelving
Desking
Component Desking
Accessories
Side/Stack
Exec./Mgmt.
Ergo/Task
Movable Isle Rotary
High Density Shelving
Lateral/Vert.
Specialty Desk
Monitor Arm
K/Board Supt.
Lighting
Admin./Teach.Desking
Clsrm ActivityFixed/Rail
Auditorium
MANY MORE CHOICES“NINETY NINE”
MANUFACTURERSWITH MORE TO COME
Herman Miller
TEN FURNITURE CATEGORIES
FORTY FURNITURE SUB-CATEGORIES
OVER THIRTY DEALERS STATEWIDEmultiple dealers to choose from for most
manufacturers
SICO 100000739 School SpecialtyKimball 100031290 Today's OfficeKimball 100206483 Today's Office NorthwestKimball 100206484 David Martins Off. Int
JSI-Jasper Seating 100000739 School SpecialtyJSI-Jasper Seating 100001648 La HarpesJSI-Jasper Seating 100106434 Norman Company Fort SmithJSI-Jasper Seating 100206482 Norman Company Bentonville
Chrom Craft 100001648 La HarpesChrom Craft 100001656 Moser CorporationChrom Craft 100001684 InnerplanChrom Craft 100003804 Colemans Office ProductsChrom Craft 100031290 Today's OfficeChrom Craft 100084744 Butler FurnitureChrom Craft 100087948 Outlet StoreChrom Craft 100102254 South AR Business SolutionsChrom Craft 100106434 Norman Company Fort SmithChrom Craft 100107436 Innovative Business FurnitureChrom Craft 100112159 Pettus Office ProductsChrom Craft 100164337 Sharp Office SupplyChrom Craft 100206140 EVO Business EnvironmentsChrom Craft 100206481 Innerplan NWChrom Craft 100206482 Norman Company BentonvilleChrom Craft 100206483 Today's Office Northwest
• Designated web site
• Easy navigation
• Links to all manufacturers web sites
• Easy access to all dealer contact info and contract numbers
TO A COMPUTER NEAR YOU
PROPOSED WEB SITE FLO-CHART
• Non mandatory one year term contract• Up to six renewals (seven years total)• Purchase orders made out to dealers• Invoicing will come from dealers• Quotes and invoices must show “LIST & NET”
pricing• All product discounting is listed on the
manufacturers contract for easy verification• Pricing will be determined by the date of the
“agency” purchase order
DELIVERY
INSTALLATION
&
• Ordering Entity must specify one of three delivery methods on their purchase order
1. Drop Shipped: Offloaded by carrier to a designated location 2. Inside Delivery: Offloaded, un-boxed, and placed in pre-determined location/s within the building 3. Delivered and Installed: Installation of product in accordance with approved plans and/or specifications• All delivery and installation charges must be shown as a
separate line item on all quotes and invoices • Installation Company is not responsible for the removal
of existing furniture unless requested by the ordering entity
• Inform the delivery/installation company of any unusual circumstances e.g., elevator not available, after hours work requirement, etc.
• As a general rule, installation labor charges should be approximately three percent of the list price.
OFFICE SUPPLY CONTRACT
Effective February 1, 2014
2 great options!!!!• Goddess Products/Office Depot
– New website; phased approach. Agencies will be contacted about the migration. All setup & approvals that you currently have will transfer into the new system.
– Orders, returns & invoices will be processed by Goddess, Office Depot will make the deliveries.
– Product codes (SKU numbers) will remain the same.– Office Depot in-store purchases will remain the same.
• Government Supply Services
– Both are certified minority suppliers– Strong contractual pricing– Customer oriented– Timely deliveries
AASIS Material Master Cleanup Project
Overview of the ProblemWhat’s the problem?
– Material data is difficult to use
• Hard to find– Not enough usable items
• Bad descriptions– Incomplete– Too generic– Non-standard
– Good reporting not possible• Poor data in Purchasing documents• Too much free-form text• Incorrect accounting information
Overview of the Solution
What we are doing
• Matching NIGP Codes to AASIS Materials– Stock items– Contract items– Frequently purchased items – Agency identified items
What we need from you
• High volume, everyday, items purchased• Agency Wish-List items• Repetitive items
• We need your assistance to make the system work better for you
www.theremigroup.com
Equipment Maintenance Management Program
State of Arkansas
• Administrative Burden
• Various Renewal Dates
• Numerous Purchase Orders
• Management Reporting
• Vendor Accountability
Common Issues:
Typical Situation
ScannerSERVICE
CONTRACT
x
SpectrometerSERVICE
CONTRACT
x
MicroscopeSERVICE
CONTRACT
x
ServerSERVICE CONTRACT
xFire AlarmSERVICE
CONTRACT
x
ComputerSERVICE
CONTRACT
x
Phone SystemSERVICE CONTRACT
xPrinter
SERVICE CONTRACT
x
Fax MachineSERVICE CONTRACT
x
In order to manage the risk of equipment breakdown, maintenance and repair after the initial warranty period, government agencies usually purchase individual maintenance service contracts or an extended warranty from the equipment manufacturer or third party service vendor. • Maintenance contracts can expensive and difficult to administer• Service options can be limited • Difficult to calculate the return on service contract investment
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Remi’s Value Proposition
Provides a strategic alternative to traditional original equipment manufacturer and third party maintenance service contracts.
Consolidates existing electronic equipment service contracts into ONE comprehensive maintenance management program.
Eliminates the inefficiency of having to manage multiple service contracts from various manufacturers.
Delivers guaranteed cost savings and reduces the administrative time spent on administrative tasks associated with procuring maintenance service contracts.
OEM SERVICE
CONTRACT
x
OEM SERVICE
CONTRACT
x
OEM SERVICE
CONTRACT
xOEMSERVICE CONTRACT
x
OEMSERVICE CONTRACT
x x
Remi provides one comprehensive professional service agreement that replaces multiple existing maintenance service contracts.
Program Benefits
Cost ReductionReduces current maintenance contract expenditures by 27%.
Reduces Administrative Time Reduces the time spent administrating multiple service contracts from various equipment manufacturers and service vendors.
Guaranteed BudgetMaintenance budgets can be planned with fixed annual costs rather than the fluctuating costs and expensive “surprises” of other maintenance programs.
Life Cycle ManagementManages the maintenance of your equipment portfolio assuring decreased cost, increased equipment uptime, and maximize useful life expectancy.
Visibility Real-time, online reports enable you to more effectively analyze the quality of the repair service and the performance of the equipment and service vendor.
Service ManagementDelivers an unbiased vendor solution that allows you to use your preferred service vendor while managing each service event from start to finish.
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How the Program Works
Option #1: Self Service Procedure Option #2: Dispatch Procedure
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Online Reporting System (Remi Online)
Remi Online will give you the ability to assess, evaluate, control, and act upon all information related to your equipment maintenance program.
All program transactions, equipment maintenance activity, and vendor information is available through a secure web based system.
Remi Online has been instrumental in helping our clients make informed, accountable and fact-supported decisions for directives ranging from vendor assessment, equipment life cycle review, equipment utilization, & new equipment purchases.
Some of the reports available include: Schedule of Covered Equipment Vendor Invoice Reports Vendor Payment Reports Preventative Maintenance Reports Repair History Reports Location Specific Performance Reports Modality Specific Performance Reports Vendor Specific Performance Reports
REMI ONLINE ~ HOME PAGE
REMI ONLINE ~ REPAIR HISTORY
REMI ONLINE ~ EQUIPMENT SCHEDULE
Typical Equipment Covered
General OfficeInformation TechnologyResearch/LaboratoryMedical/ClinicalCommunicationMail RoomPrintingSecurity
Basically any electronic system
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Why Choose Remi?
Remi is widely recognized as the leader in this unique industry and has successfully delivered the largest and most complex Equipment Maintenance Management Programs (EMMP) implemented in the government sector.
Remi has developed a vast proprietary database and robust online interface (Remi Online) with over 15 years of repair/maintenance history.
Remi’s proven methodologies, in-place systems, and experienced staff that have successfully managed some of the country’s largest and most complex cost reduction initiatives.
In 2012, Remi received the Inc. 5000 Award for being one of the country’s fastest growing privately-held companies. Additionally, last year Remi was recognized by the Charlotte Business Journal as one of the years fastest growing privately-held companies in Charlotte.
Experience.Remi’s Headquarters in Charlotte, NC
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For more information contact:
Brandon Childress
(704) 602 - 0847
www.theremigroup.com
For more Information
AR NIGP Conference
• March 30 – April 1• Holiday Inn Airport
Educational sessions Vendor expo Networking opportunities
Next Forum
• February 20, 2014• 10:00 – 11:30• UA Cooperative System Auditorium– 2301 S. University Ave, Little Rock